Loading...
HomeMy WebLinkAboutCatholic Community ServicesCITY OF AUBURN AGREEMENT FOR HUMAN SERVICE ACTIVITIES COSTING $5,000 PER YEAR OR LESS This two year Agreement is made effective as of January 1, 2015, by and between CATHOLIC COMMUNITY SERVICES: Katherine's House and Rita's House and the CITY OF AUBURN. In this Agreement, the party who is contracting to receive services shall be referred to as "CITY ", and the party who will be providing the services shall be referred to as "AGENCY ". The parties agree as follows: 1. DESCRIPTION OF SERVICES. Beginning on January 1, 2015, the AGENCY agrees to provide transitional housing for adult women in recovery from alcohol and /or chemical dependency within the City of Auburn. Services will be delivered as per the attached Scope of Services. 2. PAYMENT. The CITY will pay a fee to the AGENCY for services provided in the amount of $5,000 per year, paid in quarterly installments of equal amounts, for services delivered as described in the attached Scope of Services. This fee shall be payable in a lump sum upon receipt of an invoice from the AGENCY with appropriate supporting documentation. 3. EXPENSE REIMBURSEMENT. The AGENCY shall pay all "out -of- pocket" expenses, and shall not be entitled to reimbursement from the CITY except for specific services, items or activities listed in the Scope of Services as reimbursable goods or services. 4. TERM /TERMINATION. The term of this Agreement shall commence on January 1, 2015 and shall expire on December 31, 2016. Provided that if the Auburn City Council does not appropriate sufficient funding for the 2016 calendar year this Agreement shall terminate on December 31, 2015. This Agreement may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. 5. RELATIONSHIP OF PARTIES. It is understood by the parties that the AGENCY is an independent contractor with respect to the City of Auburn, and not an employee of the CITY. The CITY will not provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit of the AGENCY. 6. EMPLOYEES. The provisions of this Agreement shall also bind the AGENCY employees who perform services for the CITY under this Agreement. 7. INDEMNIFICATION / HOLD HARMLESS. The AGENCY shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the AGENCY in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. The City of Auburn shall defend, indemnify and hold the AGENCY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the City in performance of this Agreement, except for injuries and damages caused by the sole negligence of the AGENCY. City of Auburn Agreement: GF- 15/1607, Catholic Community Services — Katherine's House and Rita's House January 1, 2015 Page 1 of 4 MA 8. INSURANCE. The AGENCY shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the AGENCY, its agents, representatives, or employees. A. Minimum Scope of Insurance, the AGENCY shall obtain insurance of the types described below: Automobile Liabilitv insurance covering all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liabilitv insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the AGENCY's Commercial General Liability insurance policy with respect to the work performed for the City. . 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the AGENCY profession. B. Minimum Amounts of Insurance: The AGENCY shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liabilitv insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: The AGENCY's insurance coverage shall be primary insurance as respect the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the AGENCY's insurance and shall not contribute with it. 2. The AGENCY's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. City of Auburn Agreement: GF- 15/1607, Catholic Community Services — Katherine's House and Rita's House January 1, 2015 Page 2 of 4 :f The undersigned have read the above statements, understand them, and agree to abide by their terms. A enc / Signed: / / Signed: Printed: Printed: J� °fJ,r �{GUCtrI � Title: Title: 'k cv\rk Date: 7 L57 Date: Address: 100-23 rd Ave S Phone: Seattle, WA 98144 Czs3 >sc�, ©\S City of Auburn ,fi vG LJirs M MAY — 4 2015 Address: 25 West Main Street Auburn, WA 98001 Phone. (253) 931 -3096 (Community Services) City of Auburn Agreement: GF- 15/1607, Catholic Community Services — Katherine's House and Rita's House January 1, 2015 Page 4 of 4 L.- D. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage: The AGENCY shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the AGENCY before commencement of the work. 9. ASSIGNMENT. The AGENCY obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of the CITY. 10. NOTICES. kAll`notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows: IF for the CATHOLIC COMMUNITY SERVICES IF for the CITY: Katherine's House and Rita's House City of Auburn Bill Hallerman Community Services 100-23 rd Ave S 25 West Main Street Seattle, WA 98144 Auburn, WA 98001 Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above. 11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties. 12. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is signed by both parties. 13. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. 15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Washington. City of Auburn Agreement: GF- 15/1607, Catholic Community Services — Katherine's House and Rita's House January 1, 2015 Page 3 of 4 EXHIBIT A CITY OF AUBURN 2015 -2016 HUMAN SERVICES AGREEMENT SCOPE OF SERVICES Agency / Program: Catholic Community Services Katherine's House and Rita's House Location / Mailing: Site Address: 32505 110`h Ave SE Auburn, WA 98092 Mailing Address: Same Annual Funding: 2015: $5,000 2016: $5,000 Agency Contact / Title: Johanna Cherland Program Manager Phone / Email: 253 856 -7716 johannac@ccsww.org Fax: City Contact / Title: Emily J. Pearson Community Services Assistant Phone / Email: 253 931 -3096 epearson@auburnwa.gov Fax: 253 288 -3132 Location / Mailing: Site Address: Auburn City Hall 25 West Main Street Auburn, WA 98001 Mailing Address: Auburn City Hall 25 West Main Street Auburn, WA 98001 1) Project Summary: Agency shall utilize City of Auburn funds to provide Katherine's House and Rita's House program services that include transitional housing for adult women in recovery from alcohol and /or chemical dependency. Such services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, rules and regulation. Agency shall ensure that City of Auburn residents are being provided services using awarded Human Services funds under this Agreement. 2) Performance Measures: a. Number Served - the Agency agrees to serve, at minimum, the following unduplicated number of Auburn residents with awarded Human Services funds. Number Served Annual Goal 1st Qtr. JAN -MARCH 2nd Qtr. APRIL -JUNE 3rd Qtr. JULY -SEPT 4th Qtr. OCT -DEC Number of unduplicated Auburn residents 1 JAN -MARCH APRIL -JUNE JULY -SEPT OCT -DEC assisted in 2015 365 Number of unduplicated Auburn residents 1 assisted in 2016 52 13 13 13 13 b. Service Units - the Agency agrees to provide, at minimum, the following service units by quarter. Service Units Annual 1st Qtr. 2nd Qtr. 31d Qtr. 4th Qtr. Goal JAN -MARCH APRIL -JUNE JULY -SEPT OCT -DEC 1. Transitional Housing bednights offered 365 in 2015 2. Case Management hours offered in 52 13 13 13 13 2016 1. Transitional Housing bednights 365 offered in 2015 2. Case Management hours offered in 52 13 13 13 13 2016 Definition of Service Units: Transitional Housing = each bednight provided to residents coming from the Auburn area, covering one bed for an entire year. Case Management = time spent developing, implementing and updating each Auburn resident's plan. SCOPE OF SERVICES CONTINUED 3) Outcome(s): Transitional Housing = Individuals and /or families will have secure housing. Case Management = Individuals and /or families will have access to services that increase self - sufficiency. 4) Reporting Requirements: All data and required forms shall be submitted online through SharelApp (except special circumstances preapproved by city staff) at http:// sharelapp .culturegrants.org /index/login. Required forms shall be submitted annually and quarterly; quarterly reports are due no later than the 15th of the month following the end of each quarter (i.e. April 15'h, July 15'h, October 15'", January 15th). Service Unit Report (required quarterly): Submitted in SharelApp, data from this form will be used to track each program's progress toward meeting the goals stipulated in the Scope of Services. Reimbursement Request (required quarterly): Submitted in SharelApp, this form will serve as the invoicing mechanism for payment to your agency /program. Reimbursement Requests need to be signed and returned to the City of Auburn staff contact as listed in section five (5) of this Scope of Services. Demographic Data Report (required annually): The agency shall collect and retain data requested on this form from persons served through this Agreement. Data should be tracked in an ongoing manner and submitted annually in SharelApp (by January W'). Annual Outcome Data Report (required annually): Data should demonstrate the program's progress toward Outcomes specified in the Scope of Services. Outcome data shall be submitted in SharelApp annually (by January 15th). 5) Compensation: The Agency agrees that it will meet the specific funding conditions identified and acknowledges that payment to the Agency will not be made unless the funding conditions are met. Expenses must be incurred prior to submission of quarterly reimbursement requests. Quarterly reimbursement requests shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year -end in the Service Unit Report. The Agency shall submit Reimbursement Requests in the format requested by the City. Reimbursement Requests need to be signed and returned to City of Auburn via email at epearson(cbauburnwa.gov or mail to: City of Auburn Attn: Emily J. Pearson 25 West Main Street Auburn, WA 98001 Estimated Quarterly Reimbursements: 2015 $5,000 12016 1 $5,000 15' Qtr $1,250 1st Qtr $1,250 2" Qtr $1,250 2 nd Qtr $1,250 3` Qtr $1,250 3` Qtr $1,250 4' Qtr $1,250 4 ' n Qtr $1,250