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HomeMy WebLinkAboutSeatle King County: Moblie Medical ProgramC1V6,%1 S CITY OF AUBURN - AGREEMENT FOR SERVICES w, �I This two year AGREEMENT made and entered into this 3 day of 2015, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereafter referred to as "CITY ", and Seattle King County: Mobile Medical Program which is located at 401 Fifth Ave, Suite 1000, Seattle WA 98104 -1823, an agency of a charter county government under the constitution of the State of Washington, hereafter referred to as "AGENCY." WHEREAS, The AGENCY provides a valuable service to the CITY and its residents through the provision of healthcare for patients who are homeless; and WHEREAS, the CITY is interested in continuing support of the AGENCY including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement, the parties agree as follows: PURPOSE The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibits and incorporated herein by this reference as if fully set forth, to Auburn residents during the 2015 -2016 term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. II. SCOPE OF SERVICES A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibits which may include development of new resources, to low income Auburn residents. Services to be provided are set forth in Exhibits of this Agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said services are to be completed no later than December 31, of said contract year. III. TERM The term of this Agreement shall commence on January 1, 2015 and shall expire on December 31, 2016. Provided that if the Auburn City Council does not appropriate sufficient funding for the 2016 calendar year this Agreement shall terminate on December 31, 2015. City of Auburn Agreement: GF- 15/1624, Seattle King County —Mobile Medical Program January 1, 2015 Page 1 of 5 IV. PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide reports to the City within 15 days of the close of each calendar quarter. Reporting requirements are outlined in the Exhibits, the format and contents are set forth in the Exhibits to this Agreement, which are incorporated herein by this reference. B. As full and total payment for the services provided under this Agreement, the CITY agrees to pay the AGENCY the total amount of $10,000 per contracted year, as set forth in the Exhibits. The CITY will pay an amount equal to one - quarter of the total amount within thirty (30) days following the CITY's receipt of quarterly invoices. The required format and content of quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein by this reference. V. INDEMNIFICATION The AGENCY represents to the CITY that the AGENCY has competent, trained staff and where necessary, professional staff to render the services to be performed under this Agreement. The AGENCY agrees to indemnify, hold harmless and defend the CITY, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, actions and liabilities (including costs, expenses and all reasonable attorneys' fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with the Agreement to the extent caused by the negligent acts, errors or omissions of the AGENCY, its partners, shareholders, agents, employees, or by the AGENCY's breach of this Agreement. The AGENCY waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW. The AGENCY's indemnification shall not be limited in any way by any limitation of the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. VI. INDEPENDENT CONTRACTOR /ASSIGNMENT The parties agree and understand that the AGENCY is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as provided herein. The services required under this Agreement may not be assigned or subcontracted by the AGENCY without the prior written consent of the CITY. City of Auburn Agreement: GF- 15/1624, Seattle King County — Mobile Medical Program January 1, 2015 Page 2 of 5 F VII. INSURANCE King County, a charter county government under the constitution of the State of Washington, hereinafter referred to as "AGENCY ", maintains a fully funded Self- Insurance program as defined in King County Code 4.12 for the protection and handling of the AGENCY's liabilities including injuries to persons and damage to property. The CITY acknowledges, agrees and understands that the AGENCY is self- funded for all of its liability exposures. The AGENCY agrees, at its own expense, to maintain, through its self- funded program, coverage for all of its liability exposures for this Agreement. The AGENCY agrees to provide the CITY with at least 30 days prior written notice of any material change in the AGENCY's self- funded program and will provide the CITY with a certificate of self- insurance as adequate proof of coverage. The CITY further acknowledges, agrees and understands that the AGENCY does not purchase Commercial General Liability insurance and is a self- insured governmental entity; therefore the AGENCY does not have the ability to add the CITY as an additional insured. VIII. NONDISCRIMINATION The AGENCY shall not discriminate under any services or programs to which this Agreement may apply directly or through contractual or other arrangements on the grounds of any protected class status as defined by any national, state or local laws or ordinances including but not limited to race, color, creed, religion, national origin, sex, sexual orientation, age, or the presence of any sensory, mental or physical handicap. IX. BOOKS AND RECORDS The AGENCY agrees to maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial and programmatic records which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement for a period of three (3) years following the date that this Agreement is expired or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any reasonable time within the three (3) year period. City of Auburn Agreement: GF- 15/1624, Seattle King County —Mobile Medical Program January 1, 2015 Page 3 of 5 I X. TERMINATION OF AGREEMENT This Agreement may be terminated by either party without cause, in whole or in part, prior to the date specified in Section III above, by providing the other party thirty (30) days advance written notice of the termination. XI. GENERAL PROVISIONS A. The AGENCY agrees to submit a report to the CITY no later than the last quarterly invoice date, describing the progress and activities performed for the previous year's scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, and County of King and where applicable, Federal laws. C. Agency agrees to conduct its activity in such a manner as to coincide with the goals identified in the attached Memorandum of Understanding. The Agency understands that the performance indicators established in the Memorandum will be used by the City as a measurement tool in determining if the goals have been achieved. D. The CITY and the AGENCY respectively bind themselves, their successors, volunteers, assigns and legal representatives to the other party to this Agreement and with respect to all covenants to this Agreement. E. This Agreement represents the entire and integrated Agreement between the CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY and the AGENCY. F. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including attorney's fees and expenses and court costs shall be paid to the substantially prevailing party. G. The AGENCY agrees to comply with all local, state and federal laws applicable to its performance under this Agreement. XII. NO THIRD PARTY BENEFICIARIES Except for the parties to whom this Agreement is assigned in compliance with the terms of this Agreement, there are no third party beneficiaries to this Agreement, and this Agreement shall not impart any rights enforceable by any person or entity that is not a party hereto. City of Auburn Agreement: GF- 15/1624, Seattle King County — Mobile Medical Program January 1, 2015 Page 4 of 5 CITY OF AUBURN ATTEST: Danielle E. Daskam, City Clerk TO Qarfiel B. Hei City Attorney & IC BACKUS MAYOR SEATTLE KING COUNTY — MOBILE MEDICAL PROGRAM BY: TJ Cosgrove PRINT: onteAffn DdleWPir tltff Community Health Services Public Health - Seattle & King County City of Auburn Agreement: GF- 15/1624, Seattle King County — Mobile Medical Program January 1, 2015 Page 5 of 5 EXHIBIT A CITY OF AUBURN 2015 -2016 HUMAN SERVICES AGREEMENT SCOPE OF SERVICES Agency / Program: Seattle -King County Dept. of Public Health South King County Mobile Medical Location / Mailing: Site Address: mobile — various locations Mailing Address: 401 Fifth Ave., Ste. 1000 Seattle, WA 98104 -1823 Annual Funding: 2015: $10,000 2016: $10,000 Agency Contact / Title: John Gilvar Program Manager assisted in 2015 64 16 Phone / Email: 206) 369 -3489 john.gilvar@kingcounty.gov Fax: 51 City Contact / Title: Emily J. Pearson Community Services Assistant Phone / Email: 253 931 -3096 epearson@auburnwa.gov Fax: (253) 288 -3132 Location / Mailing: Site Address: Auburn City Hall 25 West Main Street Auburn, WA 98001 Mailing Address: Auburn City Hall 25 West Main Street Auburn, WA 98001 1) Project Summary: Agency shall utilize City of Auburn funds to provide South King County Mobile Medical program services that include dental. medical. mental health services and a wide -ranoe of outreach and case management services for people experiencing homelessness. Such services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, rules and regulation. Agency shall ensure that City of Auburn residents are being provided services using awarded Human Services funds under this Agreement. 2) Performance Measures: a. Number Served -the Agency agrees to serve, at minimum, the following unduplicated number of Auburn residents with awarded Human Services funds. Number Served Annual Goal Ist Qtr. JAN -MARCH 2nd Qtr. APRIL -JUNE 3rd Qtr. JULY -SEPT 4th Qtr. OCT -DEC Number of unduplicated Auburn residents 51 13 13 13 12 assisted in 2015 64 16 16 16 16 Number of unduplicated Auburn residents 51 13 13 13 12 assisted in 2016 b. Service Units - the Agency agrees to provide, at minimum, the following service units by quarter. Service Units Annual 1r Qtr. 2nd Qtr. 3rd Qtr. 4th Qtr. Goal JAN -MARCH APRIL -JUNE JULY -SEPT OCT -DEC 1. Dental Care offered in 2015 64 16 16 16 16 1. Dental Care offered in 2016 64 16 16 16 16 Definition of Service Units: Dental Care = unduplicated clients receiving at least one dental visit. SCOPE OF SERVICES CONTINUED 3) Outcome(s): Individuals and /or families improve health (physical /dental /mental). 4) Reporting Requirements: All data and required forms shall be submitted online through SharelApp (except special circumstances preapproved by city staff) at http: / /sharelapp .culturegrants.org /index/Iogin. Required forms shall be submitted annually and quarterly; quarterly reports are due no later than the 15" of the month following the end of each quarter (i.e. April 15'h, July 15th, October 15th, January 15"). Service Unit Report (required quarterly): Submitted in SharelApp, data from this form will be used to track each program's progress toward meeting the goals stipulated in the Scope of Services. Reimbursement Request (required quarterly): Submitted in SharelApp, this form will serve as the invoicing mechanism for payment to your agency /program. Reimbursement Requests need to be signed and returned to the City of Auburn staff contact as listed in section five (5) of this Scope of Services. Demographic Data Report (required annually): The agency shall collect and retain data requested on this form from persons served through this Agreement. Data should be tracked in an ongoing manner and submitted annually in SharelApp (by January 15'h). Annual Outcome Data Report (required annually): Data should demonstrate the program's progress toward Outcomes specified in the Scope of Services. Outcome data shall be submitted in SharelApp annually (by January 15th). 5) Compensation: The Agency agrees that it will meet the specific funding conditions identified and acknowledges that payment to the Agency will not be made unless the funding conditions are met. Expenses must be incurred prior to submission of quarterly reimbursement requests. Quarterly reimbursement requests shall not exceed the estimated payment without prior written approval from the City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City with satisfactory explanation of how the performance measure will be met by year -end in the Service Unit Report. The Agency shall submit Reimbursement Requests in the format requested by the City. Reimbursement Requests need to be signed and returned to City of Auburn via email at epearson(a-)auburnwa.gov or mail to: City of Auburn Attn: Emily J. Pearson 25 West Main Street Auburn, WA 98001 Estimated Quarterly Reimbursements: 2015 $10,000 2016 $10,000 1s' Qtr $2,500 1" Qtr $2,500 2 nd Qtr $2,500 2 nd Qtr $2,500 3` Qtr $2,500 3d $2,500 41 Qtr $2,500 4' Qtr $2,500