HomeMy WebLinkAbout07-06-2015 CITY COUNCIL AGENDA MODIFICATION (2)C 1 TY O F * __�1
TO:
WASHINGTON
Members of the City Council
Mayor Backus
Department Directors
FROM: Danielle Daskam, City Clerk
SUBJECT: Agenda Modification
DATE: July 6, 2015
The July 6, 2015, City Council agenda is modified as follows:
VII. Consent Agenda
The attached Public Works Project CP1506 substitutes the documents
transmitted with the agenda packet.
F. Public Works Project No. 1506 (Snyder)
City Council award Contract No. 15 -13, to ICON Materials on their
low bid of $1,894,842.20 for Project No. Project No. CP1506, 2015
Pavement Parching and Overlay Project
Title: Public Works Contract No. 15 -13
Agenda
Category: _Consent •Resolution
Date:7 /2/15
■ Ordinance ■ Discussion
Department: CD & PW Budget Impact: $0
Administrative Recommendation:
City Council award Contract No. 15 -13, to ICON Materials on their low bid of $1,894,842.20 for Project No.
Project No. CP1506, 2015 Pavement Parching and Overlay Project.
Background Summary:
This project includes funding from the Save Our Streets Program, the Arterial Street Preservation
Program and an additional $600,000 of Real Estate Excise Tax revenue.
The purpose of this project is to preserve and enhance City streets by grinding and overlaying
1.07 miles of arterial and collector streets, patching pavement on 2.00 miles of arterial and
collector streets, and applying a thin overlay to 0.83 miles of local residential streets as part of the
Save Our Streets Program (streets shown on the attached map). The project will also replace 28
curb ramps at the various project sites so they are compliant with the Americans with Disabilities
Act (ADA).
The 2015 Pavement Patching and Overlay Project is expected to be completed by October 2015,
however the work is weather dependent.
Because the bid opening was held on July 2, 2015 staff was unable to compile the bid tabulations
to include in the agenda packet and has prepared this revised agenda bill with information from
the bid opening.
The City received 4 responsive bids and the low bid was approximately 18% below the
engineer's estimate. Staff has performed reference checks and other verifications to
determine that ICON Materials meets the responsible bidding criteria and recommends
award. Construction of this project is anticipated to begin in July 2015.
An authorized contract contingency amount of $550,000.00 is being requested to allow for
the potential of additional street patching to be completed at the favorable bid prices
received by ICON. An evaluation will be completed to determine what streets can be
repaired within this authorized contingency amount and within the construction period.
A project budget contingency of $97,775.00 remains in the 103 (Local Street Pavement
Preservation) Fund.
A project budget contingency of $206,488.00 remains in the 105 (Arterial and Collector
Pavement Preservation) Fund.
List Attachments: Budget Status Sheet, Bid Tab Summary, Map
Reviewed by Council Ad Hoc Committees or Commissions:
Other:
Meeting Date: July 6, 2015
Staff: Jai Carter
Updated 12/30/2014
Project Name:
Prepared by:
Bid Date:
BID TABULATION
BID TOTALS SUMMARY
CP1506, 2015 Citywide Pavement Patching & Overlay, Contract 15 -13
City of Auburn
7/2/15
ENGINEERS ESTIMATE: $ 2,323,120.64
AVERAGE BASIC BID AMOUNT $ 2,084,951.02
BASIC BID SPREAD AMOUNT: $ 271,169.85 Basic BID Amount Spread $ Spread %
LOW BIDDER: Icon Materials $ 1,894,842.20 - $428,278.44 - 18.44%
Second Bidder: Lakeside Industries $ 2,115,973.98 - $207,146.66 - 8.92%
TOTAL BID (Tax not applicable)
Icon Materials $ 1,894,842.20
Lakeside Industries $ 2,115,973.98
Puget Paving & Construction, $ 2,162,975.85
Miles Resources, LLC $ 2,166,012.05
NOTE: An evaluation of whether a bidder is responsible or non - responsible was only made for the low bidder. This does not indicate, one way or the
other, how other bidders would be considered if they were the low bidder.
7/2/2015 (4:16 PM)
h:lprojlbidtabs \CP1506 wnxls
BUDGET STATUS SHEET
Project No: 15 -13 Project Title: 2015 Pavement Patching, and Overlay Project
Project Manager: Jai Carter
Initiation Date: October 6, 2014
Advertisement Date: June 18, 2015
Award Date: July 6, 2015
Q Final Design
O Project Intiation
• Contract Award
O Change Order Approval
O Contract Final Acceptance
Date: July 6, 2015
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2014
2015
Future Years
Total
103 Fund - Local Street Preservation
0
0
430,000
0
430,000
105 Fund - Arterial /Collector Preservation
0
0
1,700,000
0
1,700,000
ICON Materials - Mining Permit #MIN07 -0001*
0
0
80,000
0
80,000
Real Estate Excise Tax#
0
0
600,000
0
600,000
Total
0
0
2,810,000
0
2,810,000
*Funds to be contributed as traffic mitigation fee associated with Mining Permit. Shown below combined with 105 fund budget.
#Funds shown below combined with 105 fund budget.
Estimated Cost (Funds Needed)
Activity
Prior Years
2014
2015
Future Years
Total
Design Engineering - Actual City Costs**
0
0
20,895
0
20,895
Construction Contract Bid
0
0
1,894,842
0
1,894,842
Authorized Contingency
0
0
550,000
0
550,000
Construction Engineering - City Costs**
0
0
40,000
0
40,000
Total
0
0
2,505,737
0
2,505,737
**City staff costs for Local Street Preservation (103 fund) are not charged against the project budget, amount shown is
for City staff design and construction costs of the Arterial and Collector Streets (105 fund).
103 Local Street Budget Status
105 Arterial /Collector Budget Status
Prior Years
2014
2015
Future Years
Total
***103 Funds Budgeted ()
0
0
(430,000)
0
(430,000)
103 Funds Needed
0
0
332,225
0
332,225
** *103 Fund Project Contingency ()
0
0
(97,775)
0
(97,775)
103 Funds Required
0
0
0
0
0
105 Arterial /Collector Budget Status
"' ( #) in the Budget Status Sections indicates Money the City has available.
1 of 1
Prior Years
2014
2015
Future Years
Total
"'105 Funds Budgeted ()
0
0
(2,380,000)
0
(2,380,000)
105 Funds Needed
0
0
2,173,512
0
2,173,512
** *105 Fund Project Contingency ()
0
0
(206,488)
0
(206,488)
105 Funds Required
0
0
0
0
0
"' ( #) in the Budget Status Sections indicates Money the City has available.
1 of 1
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MAP 1• 2015 PAVEMENT PATCHING
AND OVERLAY PROJECT STREET S
ADDED PATCH /OVERLAY STREETS .(REAL ESTATE EXCISE TAX)
PATCH .(105 FUND)
GRIND & OVERLAY (105 FUND)
THIN OVERLAY (103 FUND)