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CALL TO ORDER
A. Roll Call
City Council Study Session
July 13, 2015 - 5:30 PM
Auburn City Hall
AGENDA
Watch the me�i nq L I V E!
Watch the meetinq video
M e�i ng vi deos are not avai I abl e unti I 72
hours aFter the me�i na has concl uded.
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Presentation bv Waste Manaqement and Kinq Countv Solid Waste
Division's Road to 70% Recvclinq (20 Minute Presentation/10 Minute Q&A)
* (Coleman)
B. Status Report on Auburn Gatewav Proiect bv Robertson Properties
Group/Auburn Properties LLC (15 Minute Presentation/5 Minute Q&A)*
Sn der
Pursuant to the adopted Development Agreement, Robertson Property Group
(RPG) will provide an annual update to City Council on the status and marketing
of their project
C. Public Works Proiect No. CP1317, Meter and Billinq Svstem Improvement
Proiect (Automated Meterinq Infrastructure) (15 Minute Presentation/15
Minute Q&A)* (Snvder)
IV. OTHER DISCUSSION ITEMS
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.qov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 94
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AG EN DA BI LL APPROVAL FORM
Agenda Subject:
Presentation by Waste Management and King County Solid
Waste Division's Road to 70% Recycling (20 Minute
Presentation/10 Minute Q&A)
Department:
Finance
Attachments:
d to 70°Im r ta�i
Administrative Recommendation:
Background Summary:
Date:
July 7, 2015
Budget Impact:
$0
Solid waste collected in King County, except in Seattle and Milton, is sent to the Cedar
Hills Regional Landfill (Landfill). According to the King County Solid Waste Division's
analysis, landfilling our waste at the county-owned facility is currently the most cost
effective and environmentally responsible manner of disposing of our waste.
Extending the capacity of the Landfill for as long as possible will ensure that the low
disposal rates and the environmental benefits of using the Landfill are maximized.
Reviewed by Council Committees:
Councilmember:
Meeting Date: July 13, 2015
Staff: Coleman
It r: DI.A
DI.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 94
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Wasre kesumte Wasfe
Prevenlion Hecorery Disposal
DI.A Page 3 of 94
Working Collaboratively, We Have
Achieved 53% Regional Recycling Rate
� Collective Action . . . , . .
— Single family curbside recycling • ' � • - - • •
— Single family yard wast� disposal ban ' ' �
.
Private Sector Partner Support � � ' ' � �
'e - •
— Collection, processing, marketing i�frastruct
— Single stream recycling convenience
� Outreach and Financial Incentives
— Grants to citie�, tip fee
. . .. , . , � ..
Recycling Is Not Free But Avoids $ 10-15
Million Annually In Alternative Disposal Costs
� The single largest factor impacting local landfill
capacity is recycling rates.
• 78% of what is taken to the landfill each day
could be recycled instead .
• Alternative disposal options start at $ 10-15
million annually and quickly rise from there.
. • •. � - . •,
What Went To The Landfill Today?
4%
� ' � s Recyclable R'aper
� Cardbo�rd
� , Food/Compostable PapE
� Containers (tin, aluminurri, glass, plastie)
■ Yard W�ste
• � . ■ Clean 1Nood
■ �era�p Metal
s plastic Fllm & �ags
2% � �dding
4°/e , rials
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Food Waste Is The Largest Commodity
Disposed Regardless of Generator Type
1,000,000
• - .
800,000 , . - • . . . . . . 39% � • • - •
600,000
400,000 38%
200,000 ---
_ a 3%
p --- -- — -
Single Famlly Non-Resid�ential
� � . . - . •.
5 Core Principles Can Lead Us To 70%
• Adopt a common set of policies and practices for managing wast�
and res�urces. Consistency across the region is key to succe�s.
• Separation of garbage, recyclables, and organics is mandatory.
• Materials added to recyclin� collQCtion prog�ams are supported
by adequate �roc�ssing capaei#y, capabili�ty and markets.
• A robust enforcement program is in pl�ce to support sep�r�tion of
materials in eurbside programs (�arb�ge, recyclables, organies).
• The Solid Waste Division has a��qu�te recaver� �nd p��cessing
capability to harvest r�sourc�s present at its facili i s
� • •. . - : � •,
The Roadmap to 70% Is Paved � � ,
With Collective Actions �.s�io
1.0% � sinsi.
�•J% , 8a1(-Haul Famlly
1.4% � si�9i.
2.2% , � Famlly . . .. .
0 Multl• � _
2.J��0 � Non- Famih -.. . . j .
1.�% , 8Nf.Naul ResldenQal • - .
3.2% I � . •-
Multl-
4.5% I r - .. . -�. . . .
Famil � � � ,
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Family -,. . .
R�IdenQal �
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Commercial & Multi-family Recycling Space
• Cities & county ado�ted design requirements in
early 1990s.
• Do existing design requirements provide adequate
space?
• l�pdate design requirements to meet current
recycling needs.
• Update design r�quir�ments #� address mixed use
building�.
. •..- � . • .
Construction Waste Recycling
• Construction and demolition (C&D) waste must be delivered to
county designated facilities.
• Designated facilities will process materials far recycling and
disposal.
• Concrete, asphalt paving, bricks, metal, cardboard, yp�um,
unpaint�d/treated wood prohibited from disposal (1/�/96).
• Solid Waste Division will monitor and enf�rce at designated
facilities.
;- • Adopti�n of job site recycling requirements b �i i nd county
- ' u ort C&D s s
. . .. . . , . .
Without A Plan , We Would Have To Prepare
For More Expensive Disposal Options
• Extending the life of Cedar Hills for as long
as possible through recycling programs and
physical capacity;
— Keeps rates low
— Provides the region more time to evaluate
_:�--� alternative disposal options.
, . •. .- . . .
� King County
Departmen[of
Natural Resources and Parks
SoHd Waste Division
Waste Resource Waste
Prevention Recovery Disposal
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DI.A Page 13 of 94
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Status Report on Auburn Gateway Project by Robertson Properties July 7, 2015
Group/Auburn Properties LLC (15 Minute Presentation/5 Minute
Q&A)
Department: Attachments:
Planning and Development vs��etv���
Administrative Recommendation:
Background Summary:
Budget Impact:
$0
At the July 13, 2015 2013 City Council Study Session regular meeting, John Manavian and
Tamara Thompson of Robertson Properties Group/Auburn Properties LLC (RPG) will be in
attendance and will provide a status report on the Auburn Gateway Project to the City
Council. A written status report prepared by RPG will be distributed at the meeting.
This briefing is as a result of the Development Agreement that was previously authorized
between the City and Robertson Properties Group/Auburn Properties LLC. This Development
agreement adopted by Resolution No. 4756 in 2011 provided for periodic project status
reports to the City.
Brief Backqround on the Auburn Gateway Proiect
In short, the development, known as the "Auburn Gateway Project", consists of
redevelopment of the Valley 6 Drive-In theater site and nearby sites also owned by
Robertson Properties Group (RPG) or that RPG is considering acquiring or that could be
developed cooperatively. Because the Applicant wished to maintain flexibility to tailor the
development to future market demand over a 15-year development period, the Applicant
identified, for the purpose of the Environmental Impact Statement (EIS) analysis, three
different development scenarios as follows:
Land Uses
Office
Retail
DI.B
Alternative 1:
Retail and
Office
1,600,000 gross
sq. ft.
200,000 gross
sq. ft.
NA
Alternative 2
Retail
NA
720,000 gross
sq. ft.
NA
Alternative 3:
Retail and
Residential
NA
360,000 gross sq
ft.
Up to 500 units
AUBURN * MORE THAN YOU IMAGINED
Preferred
Alternative
Up to 1,600,000
gross floor area
Up to 720,000
aross floor area
Page 14 of 94
Multiple
Family
Residential
Up to 500
dwelling units
As specified in the EIS, the development could consist of any of these three alternatives or
combinations of the three alternatives. Under RPG's proposal (the Preferred Alternative), the
range of uses could include up to 1.6 million square feet of office, up to 720,000 square feet
of retail space and/or up to 500 multiple family dwelling units. The project could be
constructed over approximately 15 years. The scenarios represent the maximum
development potential and possible impacts.
Previous Related City Actions
The City Council has previously authorized the following land use approvals related to the
Auburn Gateway Project.
NE Auburn/Robertson Properties Special Area Plan — Adopted a new special area plan,
as a subarea plan, that establishes policies and land use guidance for this specific portion of
the city. This document presents a framework of objectives, policies and implementation
measures intended as solutions to the limitations that have previously discouraged
development and redevelopment within NE Auburn and proposes actions to facilitate
development and protect against environmental impacts. Approved by Ordinance No. 6371 in
August of 2011.
Comprehensive Plan Text and Map Amendments — Changed Chapter 14, titled
"Comprehensive Plan Map", to recognize that the "Heavy Commercial" comprehensive plan
designation can be implemented by a new zoning district referred to as C4, "Mixed Use
Commercial" and changed the map to correspond. The changes also modified the discussion
of the Special Plan Areas later in the chapter specifically related to the NE Auburn Special
Plan Area. Approved by Ordinance No. 6371 in August of 2011.
Zoning Code Text and Map Amendments — Adopted a new zoning chapter referred to as
C4, Mixed Use Commercial District that allows a mixture of commercial and multiple family
residential uses and changed map to correspond. While similar to C3, Heavy Commercial
district, it requires that fuel service stations only be allowed secondary to a permitted use. It
would also change the other sections of the zoning code, Chapter 18, such as landscaping,
parking, signage, etc. to recognize the new zoning district. Approved by Ordinance No. 6371
in August of 2011.
Planned Action Ordinance — The planned action ordinance as authorized by RCW
43.21 C.031 and WAC 197-11-164, -168, and -172 provides for the consolidation of SEPA
and Growth Management Act (GMA) requirements through the establishment of a"planned
action." Planned Actions are a newer tool under state law that allows the expediting of the
DI.B AUBURN * MORE THAN YOU IMAGINED Page 15 of 94
permitting process where environmental analysis has been done prospectively for a specific
geographic area of the city. The Planned Action Ordinance (PAO) established the mitigation
measures and conditions for approval of the Project within the Northeast Auburn/Robertson
Properties Special Area Plan sub-area; and provides for an expedited review and approval of
projects that meet the planned action criteria. The PAO was adopted by Ordinance No. 6382
in November 2011.
Development Agreement — The development agreement is a contract between the city and
property owner to specify the standards and conditions that will govern development of the
property. The agreement addresses how the project will be phased, the required timing of
public improvements, the developer's contribution toward funding system-wide community
improvements, and other conditions. The Development Agreement was approved by
Resolution No. 4756 in November 2011.
More Recent Actions :
Rezone of Additional Property - In October of 2012 the City Council passed Ordinance No.
6426 rezoning four vacant parcels totaling approximately 11 acres located west of D ST NE,
north of 49th ST NE and that were more recently acquired by RPG from the classification of
C3, "Heavy Commercial" to the C4, "Mixed Use Commercial" zoning classification.
Additional Property Acquisitions — In early 2015 RPG acquired two other properties to be
part of the proposed development; a 4.27-acre site referred to as the "Stein Property" for the
former property owner. This vacant property located to the NE, was surrounded on three
sides by RPG ownership and contains an existing wetland crossing the property
boundaries. RPG also acquired a 0.28-acre, triangular-shaped property at the SE corner of
their ownership that contained a mobile home that has subsequently been removed. The
Development Agreement will require amendment with the City Council in the future to reflect
these property acquisitions.
Reviewed by Council Committees:
Councilmember:
Meeting Date: July 13, 2015
Staff: Snyder
Ite er: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED Page 16 of 94
RPG's Auburn Gateway Project
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AG EN DA BI LL APPROVAL FORM
Agenda Subject: Date:
Public Works Project No. CP1317, Meter and Billing System July 7, 2015
Improvement Project (Automated Metering Infrastructure) (15
Minute Presentation/15 Minute Q&A)
Department: Attachments:
C D& P W Ex i it A� F�°qu C tra�
Ex i �t � sale
Ex i�t C� Fina °n� lan
Ex i�t � sa !i� Edsa ti /C sani ti
lan
Administrative Recommendation:
For discussion only.
Background Summary:
Budget Impact:
$0
The Meter and Billing System Improvement Project began in 2012 with the objectives
of:
• Reviewing the City's current metering and billing system, including the possible
use of Automated Metering Infrastructure (AMI).
• Identifying metering system options, inclusive of full system integration
requirements, data processing requirements, and system
conversion/implementation issues.
• Identifying other western Washington utilities who have implemented similar
systems.
• Presenting a range of alternatives, in the context of a business case and cost-
effectiveness framework, with detailed pros and cons.
• Identifying a preferred direction regarding implementation of system
improvements.
The potential benefits of an AMI system include:
• more efficient meter reading
• more efficient billing
• reduction in O&M and vehicle fleet costs
• early leak detection and customer notification
• more accurate water usage data
DI.0 AUBURN * MORE THAN YOU IMAGINED Page 18 of 94
• water use pattern and trend data for water system management and demand
forecasting
• tamper and reverse flow detection
• remote connect/disconnect and flow limiting meters
• customer access to their usage data via the internet
A study was conducted by HDR Engineering in 2013 to assist the City in evaluating
and selecting the appropriate technology and in developing an implementation plan for
an AMI system. City staff contacted and visited other utilities that have or are
implementing an AMI system. Four vendors with AMI systems provided presentations
for City staff to consider their products. These site visits and presentations included
staff from Public Works, Finance, and Information & Technology. Sensus was
selected as the preferred vendor; Sensus' local representative is Ferguson
Waterworks.
Staff provided a briefing of the study results and information about the preferred
vendor to the City Council at a Committee of the Whole Meeting in June 2014 and
Council indicated their support for the project.
Through interdepartmental collaboration between Finance, IT, Legal and CDPW, city
staff have developed a contract and scope with Ferguson Waterworks, a local supplier
of Sensus products, that achieves the City's goals. The intent is to begin installation of
the system in mid-2015 with completion by December 2017.
Funding for the project in 2015 will come from the 2013 Revenue Bonds. Funding for
the project in 2016 and 2017 will be from appropriate funding sources as determined
by the Financing Department and approved by the City Council.
City staff worked with Multi Media to prepare a public education and communication
plan for the project. Primary messaging will be in the form of individual communication
to businesses and households prior to new meters being installed, and will include
letter, door hanger, bill insert, and/or Code Red call. Additional information will be
available on the City's website, and through social media (Facebook, Twitter) and the
Auburn Magazine.
Discussion:
City staff will provide a PowerPoint presentation on the AMI project at the July 13th
Council Study Session. The contract with Ferguson Waterworks is attached for your
information. A resolution to approve the Contract will be presented at the City Council
meeting on July 20, 2015.
Reviewed by Council Committees:
DI.0 AUBURN * MORE THAN YOU IMAGINED Page 19 of 94
Councilmember:
Meeting Date: July 13, 2015
Staff: Snyder
It r: DI.0
DI.0 AUBURN * MORE THAN YOU IMAGINED Page 20 of 94
Exhibit A
Ferguson Contract
DI.0 Page 21 of 94
Automaled Meter InfrasVucture System Equipment and Services ConUact
eetween CityofAuburn andFerguson
CONTRACT
Contract No, 15-11
THIS CONTRACT ("Contract") by and between City of Auburn, Washington ("City"), a municipal
corporation, and Ferguson Enterprises, Inc, aka Ferguson Waterworks, a registered contractor in the State
of Washington, Contractor No. FERGUE1976RW with a place of business at 24025 Woodinville Snohomish
Road in Woodinville, WA 98072 ("Ferguson" or "Supplier") (individually a"Party" and collectively the
"Parties") is effective upon the later date of execution of this Contract by the City and Supplier ("Effective
Date"),
WITNESSETH:
WHEREAS, the Supplier has represented to the City it has the specialized expertise and experience
necessary to properly provide the Equipment and Implementation Services for a fully functioning
Automated Meter Infrastructure (AMI) System, as further defined and required by this Contract, in a timely
manner and that its proposal includes all of the functions and features required for the Equipment and
Implementation Services; and
WHEREAS, the City has accepted the Supplier's offer to provide the Equipment and Implementation
Services in accordance with the Contract Documents as defined herein;
NOW THEREFORE, in consideration of the terms and conditions set forth herein, the Parties agree as
follows:
Ferguson shall supply and the City shall purchase a complete system as described in this Contract, the
Attachments, and other documents referenced herein and incorporated in this Contract-by� reference as if
full restated herein.
The terms and conditions of this Contract are set forth in the following Contract Documents, each of which
is attached hereto and are made part of the Contract by this reference in the following order of precedence;
Future Contract Amendments/Change Orders;
This Contract
Contract Attachments;
DI.0 Page 22 of 94
City of Auburn
Nancy Backus, Mayor
Date Signed:
ATTEST;
Danielle E, Daskam, City Clerk
APPROVED AS TO FORM
Daniel B, Heid, City Attorney
2
Aotomated Meter Infrastructore System Equipment and Services Contract
Between: City of Auburn and Ferguson
Ferguson Enterprises, inc.
NAME, TITLE
Date Signed:
DI.0 Page 23 of 94
Aulomated Meter InfrasVucture System Equlpment and Services Conlract
8etween: C(ty of Auburn and Ferguson
CONTRACT
Contract No. 15-11
TABLE OF CONTENTS
DEFINITIONS OF WORDS AND TERMS
SECTION 1. STANDARD CONTRACTUAL TERMS AND CONDITIONS
SECTION 2. ADDITIONAL CONTRACT TERMS AND CONDITIONS
SECTION 3, INSURANCE REQUIREMENTS
SECTION 4. SPECIFICATIONS
SECTION 5. ADDIDEDUCT PRICING
SECTION 6, PERMITS AND LICENSES
ATTACHMENT A SCOPE OF SERVICES
ATTACHMENT B PRICING MATRIX
ATTACHMENT C SENSUS AMI BASE TERMS
ATTACHMENT D CONTRACT SCHEDULE
ATTACHMENT E EQUIPMENT WARRANTY
ATTACHMENT F INSURANCE CERTIFICATIONS AND ENDORSEMENTS
ATTACHMENT G CONTRACT BOND
ATTACHMENT H PREVAILING WAGE RATES
3
DI.0 Page 24 of 94
Automated Meter Infrastructure System Equipment and Services ConUact
Between; City of Auburn and Ferguson
DEFINITION OF WORDS AND TERMS
Words and terms shall be given their ordinary and usual meanings, Where used in the Contract
Documents, the following words and terms shall have the meanings indicated, The meanings shall be
applicable to the singular, plural, masculine, feminine and neuter of the words and terms.
Acce tance or Acc__,_, e�,ted: Written documentation of the City's determination that the Supplier's work has
been completed in accordance with the Contract,
AMI; Automated Meter Infrastructure. For purpose of these Contract Documents, this refers to the AMI
system provided by Sensus Metering Systems, consisting of all FlexNet system components, tower
gateway base stations, regional network interface, meter transmitters, installation tools and equipment,
licensed software (including Sensus' Logic), and all other related components.
Available Meter; A City meter connected to a fully functioning meter transmitter (also known as an endpoint
or SmartPoint), that is used in calculating the read rate during a Billing Window. An available meter
satisfies all of the following criteria:
a, It is installed in compliance with the procedures and specifications approved by and provided to the
City in writing by the Supplier.
b, It functions properly, is not damaged, and does not fail to transmit meter reading information during
a Billing Window.
c, It is serviced by a TGB, FNP, or other network equipment that has not been subjected to a power
failure greater than eight (8) continuous hours during a Billing Window.
d. Neither it, nor the TGB, FNP, or any other network equipment that serves that meter has been
affected by a Force Majeure event,
e. Interference or jamming of the radio spectrum is not preventing or interfering with radio
communication to or from the meter transmitter, provided the Supplier is diligently working to effect
a cure and provides a weekly status report.
f. It is installed in a mutually agreed upon coverage area of the City, as defined in the Supplier's
propagation study.
g, It has not been reported by the City under the maintenance service agreement with the Supplier,
unless the Parties agree that the reason for the report was resolved before the Billing Window
opened or that the meter is functioning normally.
h. Its functioning or performance has not been adversely affected by a failure of the City to perform its
obligations or tasks for which it is responsible, or to properly maintain network equipment owned by
the City.
Billin�g Window: A three to four day period beginning one to two days prior to, and ending two days
following, the City's preferred billing day for a particular meter.
Chan e Documentation: A written document agreed upon by the Supplier and the City, which if it creates a
4
DI.0 Page 25 of 94
Automated Meter Infrastructure System Equipmenl and Services Contract
Belween: City of Auburn and Ferguson
material change to the Contract terms or Specifications shall be executed as a Change Order.
Chanqe Order: A written change to the Contract modifying, deleting or adding to the terms, conditions, or
scope of work, signed by the City and the Supplier with or without notice to the sureties,
Commissionin Period: The period beginning with training and concluding with performance testing and
final acceptance.
Contract or Contract Documents: The writings and drawings embodying the legally binding obligations
between the City and the Supplier for completion of the Work under the Contract.
Contract Price; The total amount payable by the City to the Supplier for performance of the Work in
accordance with the Contract.
Contract Schedule. The schedule for the Supplier's provision of the Equipment and Services, and attached
as Attachment D.
Contract Time: The total time for the Supplier to perform the Work as set out in the Contract Schedule.
�: Calendar day,
C�; City of Auburn, as the party contracting with the Supplier to receive the Equipment and Services or the
Work under this Contract.
Documentation: Technical publications relating to the use of the software or services to be provided by the
Supplier under this Contract, such as reference, user, installation, systems administration and technical
guides, delivered by the Supplier to the City.
Equipment and Implementation Services: The furnishing of materials, equipment, custom software,
consulting, design, labor, time and effort by the Supplier during the installation and initial operation of the
supplied AMI system during the contract term.
Ferguson or The Supplier; The corporation contracting with the City to provide the Equipment and Services
or perform the Work under this Contract.
Final Acceptance: The date as of when the City acknowledges that the Supplier has performed the Work
through installation as defined in Section 2,10 herein.
FlexNet: The AMI system provided by Sensus Metering Systems.
FlexNet Network PortaI�FNP): Also referred to as a repeater. A pole-mounted unit with simple store and
forward capability that communicates directly to a TGB.
Force Maieure; Means an event that is unforeseeable as of the Effective Date and that is beyond the
reasonable control of the Supplier and the City and is limited to:
• Natural disasters declared by the governor of Washington or President of the United States,
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including but not limited to earthquakes;
• Acts or omissions of any government entity acting within its governmental capacity;
• Fire or other casualty for which the Supplier or its Subcontractors and/or suppliers are not
responsible;
• Quarantine or epidemic;
• Strike or defensive lockout;
• Inability to obtain materials, including delays of carriers, contractors, or suppliers, and
• Unusually Severe Weather Conditions.
Meter Transmitter: Also referred to as a transmitter unit, an endpoint, or a Sensus SmartPoint. The radio
transmitter installed at a given meter location to transmit information from the meter register to the FlexNet
system.
Person: Includes individuals, associations, firms, companies, corporations, partnerships, and joint
ventures.
Pro'ec„�,,.t Manaqer: The individual designated by the City or the Supplier, as applicable, to manage the
project on a daily basis and who may represent the City or the Supplier respectively for Contract
administration,
Provide: Furnish without additional charge.
RCW: The Revised Code of Washington.
Reqional Network Interface (RNI�: Equipment and Sensus' Logic software used to gather, store, and report
data collected from meter transmitters and TGBs that are part of the FlexNet system. The Logic software
operates on the RNI,
Scope of Work: The Scope of Work to be completed by Ferguson is defined in the Contract Documents
referenced herein including but not limited to Attachment A Scope of Services. Ferguson agrees to provide
and deliver a complete Automated Meter Infrastructure System and Meter Replacement solution subject to
the terms of this Contract.
Subcontractors: A subcontractor shall mean an individual, firm, partnership, or corporation having a
contract, purchase order, or agreement with the Supplier, or with any Subcontractor of any tier for the
performance of any part of the Contract. When the City refers to Subcontractor(s) in the Contract
Documents, for the purposes of the Contract Documents and unless otherwise stated herein, the term
"Subcontractor(s)" includes, at every level and/or tier, all subcontractors, sub-consultants, suppliers, and
materials men. The Supplier shall identify all Subcontractor's that the Supplier proposes to perform any
portion of the Work which shall be subject to the City's prior written approval, such approval to be given in
the City's sole discretion. Ferguson is responsible for all work performed by its subcontractors and others
performing work. The City assumes no contractual responsibility or duties to Ferguson's subcontractors,
suppliers, sub-consultants or materials men unless otherwise specifically assumed under the Contract
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Documents.
Supplier; Ferguson Enterprises, Inc, aka Ferguson Waterworks
Citv Specifications: A section of the Contract consisting of written descriptions of Services to be performed,
or the Equipment to be provided or the technical requirements to be fulfilled under this Contract and the
Contract Documents,
Touch Cou�ler; An inductive coupler connection from a water meter register to the meter transmitter.
Tower Gateway Basestation (TGB); The hardware, firmware, and software installed at a tower site and
used to communicate by radio with meter transmitters and the RNI.
Unread Meter; Any available meter that is not read by the FlexNet system during a Billing Window.
Work: Everything to be provided and done for the fulfillment of the Contract and shall include all
Equipment, software, hardware and services specified under this Contract, including Change Orders, also
referred to as "Equipment and Services."
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SECTION 1. STANDARD CONTRACTUAL TERMS AND CONDITIONS
1.1. Contract Administration and Contract Assignment
This Contract is between the City and the Supplier who shall be responsible for providing the Work
described herein,
The Supplier represents that it has or shall obtain all personnel, materials and equipment required to
perform the Scope of Work hereunder, including but not limited to that set forth in the Scope of Services,
attached as Attachment A.
The Supplier's performance under this Contract shall be monitored and reviewed by a Project Manager
appointed by the City. Reports and data required to be provided by the Supplier shall be delivered to the
Project Manager, Questions by the Supplier or its Subcontractors regarding interpretation of the terms,
provisions and requirements of this Contract shall be addressed to the Project Manager for response:
The City may purchase any supplemental units pursuant to the Pricing Matrix found in Attachment B
through the term of the contract, Such additional units will be purchased using purchase orders in
accordance with Subsection 2.6.
1.2. Contract Changes
At any time before completion and Final Acceptance of the Work, the City shall have the right to order in
writing the omission or addition of Work, or otherwise order changes or alterations in the Work required to
be performed by the Supplier, and reasonable deductions or increases shall be made in Contract Price for
such omissions, additions, changes or alterations in the Work, time for completion or Contract Price; but no
such omissions, additions, changes or alterations shall be made by the Supplier, or paid for by the City,
unless and until authorized by the City in writing by Change Order. If the Supplier objects to or otherwise
disagrees with any Changer Order, the Supplier shall so notify the City's Project Manager in writing within
fifteen (15) days of the date of such modification, submitting with such notification a claim of equitable
adjustment. If the Supplier fails to so notify the City as provided herein, such modification shall be final and
accepted by the Supplier and shall become part of the Contract between the Parties. The City will ordinarily
respond to such claim within fifteen (15) days, but the City's failure to respond shall be deemed a denial
and the Supplier may make a claim pursuant to Section 1,14,
1.3. Taxes, Licenses, and Certificate Requirements
Each Party agrees to comply with all applicable federal, state and local laws, regulations, ordinances, and
orders and to promptly pay when due all taxes and contributions to trust funds. The City may require
certificates from federal, state, local or private bodies showing that all obligations are current and not
delinquent and, in the event the City is held liable to pay any such taxes or contributions; the Supplier
agrees to supply the City with all records necessary to compute the same and to fully reimburse the City
upon demand for the amount (including penalties and interest) paid by the City, and the City shall have the
right to offset any amount so paid against any sums due the Supplier hereunder.
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1.4. Termination for Default or Convenience
A, Termination for Default
1, The City may terminate the Work, or any part of it, for cause upon the occurrence of any
one or more of the following events:
a. The Supplier fails to prosecute the Work or any portion thereof with sufficient diligence
to reasonably ensure completion of the Work by the applicable Contract milestones as
set forth in Attachment D;
b, The Supplier is adjudged bankrupt, makes a general assignment for the benefit of its
creditors, or a receiver is appointed on account of its insolvency;
c. The Supplier fails in a material way to repair, replace or correct work not in
conformance with the Contract;
d. The Supplier repeatedly fails in a material way to supply skilled workers, or proper
services, materials or equipment;
e. The Supplier repeatedly fails to make prompt payment to its employees or
subcontractors;
f, The Supplier materially disregards or fails to comply with laws, ordinances, rules,
regulations, permits, easements or orders of any public authority having jurisdiction;
g. The Supplier fails to materially comply with all reasonable safety requirements
proposed in writing by the City; or
h, The Supplier is otherwise in material breach of any provision of the Contract.
2. If the City reasonably believes that one of the aforementioned events has occurred, the
City will provide the Supplier with written notice of its intent to terminate the Contract for
default ("Notice of Default"), specifying the ground(s) for termination. The City, following
communications with Supplier, shall require the Supplier, at the Supplier's sole expense, to
either, (a) within fifteen (15) days of the date of notice of default, correct, (or be making
reasonable progress toward correcting, the deficiencies noted in the City's "Notice of
Default"; or (b) within ten (10) days of the date of notice of default, provide the City with a
written corrective action plan as to how such deficiencies will be remedied or cured in a
timely fashion. However, if after receipt of the proposed remedy, the City reasonably
concludes that the Supplier has (a) failed or is unwilling to repair, replace or correct the
deficiencies, or (b) failed or is unwilling to provide a reasonable and satisfactory corrective
action plan, the City shall thereafter have the right to terminate some or all of the Work for
default. The Supplier shall receive written notice of the termination ("Notice of
Termination").
3. Upon termination, the City may finish the Work by whatever commercially reasonable
method it deems reasonably expedient.
4. Upon Termination for Default, the Supplier shall be liable for alf direct and substantiated
reasonable costs to correct and complete the Work.
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5, In the event of Termination for Default, the City shall only pay the Supplier for the Work
successfully completed prior to the date of termination and accepted by the City. The City
shall not be responsible for any other the Supplier costs, expenses, or damages including
any consequential, special, or incidental damages or lost profits associated with the
Contract. In no event shall the City reimburse the Supplier for any costs directly or
indirectly related to the cause of the Termination for Default.
6, If, after Termination for Default, it is determined that the Supplier was not in default, the
rights and obligations of the Parties will be the same as if the termination had been issued
for the convenience of the City,
7, Termination for Default of some or all of the Work shall not relieve Supplier of its
obligations under the Contract for Work installed by Supplier prior to such termination
including the requirement that the Work be installed and supplied in accord with the
Contract Documents, In addition, Termination for Default shall not relieve the Supplier's
surety for any liability or obligations under its payment or performance bonds.
8, Unless otherwise provided under the terms of this Contract, the parties mutually waive all
claims against each other for punitive, special, incidental, or consequential damages
arising from or related to this Contract.
B, Termination for Convenience
1. Upon five (5) days written notice to the Supplier, the City may terminate the Work, or any
part of it for the convenience of the City.
2. If the City terminates the Work or any portion thereof for convenience, the Supplier may
make a request for adjustment and payment for:
a. Reasonable direct costs and reasonable profit and overhead for all acceptable Work
completed prior to the effective date of the termination and not previously paid for by
the City together with unavoidable material and equipment charges related to the
termination; the Supplier shall not be entitled to any other costs or damages; provided,
in no event shall the total sum p�yable upon termination for convenience exceed the
adjusted total Contract Price (including all approved change orders) stated in
Subsection 2.1, as reduced by prior payments.
C. The Supplier's Obligations During Termination
Unless the City directs otherwise, after receipt of a written notice of Termination for Default or
Termination for Convenience, the Supplier shall promptly:
1. Stop performing Work on the date as specified in the notice of termination;
2. Place no further orders for materials, equipment, services or facilities, except as may be
necessary for completion of such portion of the Work not terminated;
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3. To the extent permitted, cancel all orders upon terms acceptable to the City, to the extent
that they relate to the performance of the terminated Work;
4. To the extent permitted, assign as specifically requested by the City all of the rights, title,
and interest of the Supplier in all orders,
1,5. Laws and Venue
In the event that either Party shall bring a lawsuit or action related to or arising out of this Contract, such
lawsuit or action shall be brought in the Superior Court, King County, Washington. This Contract shall be
governed by, and construed and enforced in accordance with the laws of the State of Washington,
1.6, Independent Status of the Supplier
In the performance of this Contract, the Parties shall be acting in their individual, corporate or governmental
capacities and not as agents, employees, partners, joint ventures, or associates of one another, The
Parties intend that an independent contractor relationship shall be created by this Contract, The
employees or agents of one Party shall not be deemed or construed to be the employees or agents of the
other Party for any purpose whatsoever. The Supplier shall not make any claim of right, privilege or
benefit, which would accrue, to an employee under chapter 41.06 RCW or Title 51 RCW against the City.
1.7. Non-disclosure of Data
Data provided by or to the City either before or after the Effective Date of the Contract shall only be used
for its intended purpose. The City, Supplier and Subcontractors shall not utilize nor distribute the supplied
data in any form without the prior express written approval of the other parties to the agreement subject to
disclosure that may be required by the Public Disclosure Act or other judicial and quasi judicial disciosure
as required by law, If a disclosure is required by law, the party required by law to disclose the data shall
notify the other parties of the request and allow the other parties to the Contract ten (10) days to take
whatever action deemed necessary to protect their interests. If the other parties to the Contract fail to take
such action within said period, the party required by law to disclose shall release the data,
1.8. Non-disclosure Obligation
While performing the Work under this Contract, the Supplier may encounter personal information, licensed
technology, software, documentation, drawings, schematics, manuals, data and other materials described
as "Confidential," "Proprietary," or "Business Secret." The Supplier shall not disclose or publish the
information and material received or used in performance of this Contract. This obligation is perpetual.
The Contract imposes no obligation upon the Supplier with respect to confidential information which the
Supplier can establish that; (i) was in the possession of, or was rightfully known by the Supplier without an
obligation to maintain its confidentiality prior to receipt from the City or a third party; (ii) is or becomes
generally known to the public without violation of this Contract; (iii) is obtained by the Supplier in good faith
from a third party having the right to disclose it without an obligation of confidentiality; or, (iv) is
independently developed by the Supplier without the participation of individuals who have had access to
the City's or the third party's confidential information. If the Supplier is required by law to disclose
confidential information, the Supplier shall notify the City of such requirement at least ten (10) days prior to
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disclosure.
1.9. Public Disclosure Requests
The Contract Documents shall be considered public documents and, with exceptions provided under public
disclosure laws, shall be available for inspection and copying by the public.
If the Supplier considers any portion of the Work, including software, data and related materials, delivered
to the City to be protected under the law, the Supplier shall clearly identify each such item with words such
as "CONFIDENTIAL," PROPRIETARY," or "BUSINESS SECRET." If a request is made for disclosure of
such item, the City shall determine whether the material should be made available under the law. If the
material or parts thereof are determined by the City to be exempt from public disclosure, the City shall not
release the exempted documents, If the material is not exempt from public disclosure law, or the City is not
in the position to make such a determination, the City shall notify the Supplier of the request and allow the
Supplier ten (10) days to take whatever action it deems necessary to protect its interests. If the Supplier
fails or neglects to take such action within said period, the City shall release the item(s) at issue. By
signing this Contract, the Supplier agrees to the procedure outlined in this Subsection and shall have no
claim against the City on account of actions taken under such procedure.
1.10, No Prototype Components
All equipment and materials furnished under this Contract shall be in production and be used by customers
comparable to the City at the time of the Contract Effective Date, Test or prototype items shall be clearly
identified as such and shall be subject to rejection by the City. A sufficient inventory of Equipment shall be
available to meet delivery requirements,
1.11. Changed Requirements
New Federal, State and City laws, regulations, ordinances, policies and administrative practices may be
established after the Effective Date of this Contract and may apply to this Contract, To achieve compliance
with changing requirements, the Supplier agrees to accept all changed requirements that apply to this
Contract and require Subcontractors to comply with revised requirements as well, If the Supplier believes
such changes entitle it to a change in Contract Price or Contract Time, it shall submit a Change Order
request to the City in compliance with Subsection 1.2 Contract Changes.
1.12. Assignment
Supplier Nonassignment. The Supplier shall not assign any interest, obligation or benefit under or in this
Contract or transfer any interest in the same, whether by assignment or novation, without prior written
consent of the City, and such consent shall not be unreasonably withheld or delayed,
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1.13. Indemnification and Hold Harmless
A, Supplier's Obligations
Subject to Subsection 1.4, the Supplier shall indemnify and hold harmless the City, its
elected and appointed officials, officers, employees and agents from and against all
claims, damages, losses and expenses, including costs of defense as defined herein,
arising out of or resulting from the performance of the Work, and shall, after reasonable
notice, defend and pay the expense of defending any suit, and will pay any judgment,
provided that any such claim, damage, loss or expense (1) is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible property, including the
loss of use resulting therefrom; and (2) is caused in whole or in part by any act or omission
of the Supplier, any subcontractor, anyone directly or indirectly employed or retained by
any of them or anyone for whose acts any of them may be liable,
In any and all claims against the City or any of its officers, agents or employees by any
employee of the Supplier, any subcontractor, anyone directly or indirectly employed by any
one of them or anyone for whose acts any of them may be liable, the indemnification
obligation under this article shall not be limited in any way by benefits payable by or for the
Supplier or any subcontractor under Workmen's compensation acts, disability benefit acts
or other employee benefit acts.
3, Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4,24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Supplier
and the City, its members, officers, employees and agents, the Supplier's liability
hereunder shall be only to the extent of the Supplier's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes Supplier's
and the City's waiver of immunity under industrial insurance, Title 51 RCW, solely for the
purposes of this indemnification. This Title 51 RCW waiver has been mutually negotiated
by the parties,
4, Supplier shall require similar indemnity provisions and waivers in all of its subcontractor
and supplier agreements which are executed specifically in connection with this Project.
1.14. Disputes, Claims and Appeals
The Supplier shall promptly address all claims for additional compensation, extensions of time, including all
claims for equitable adjustment in writing to the Project Manager immediately, and follow up with detailed
information within twenty (20) days of the date of knowledge of the events, circumstances, or occurrence
giving rise to the claim, No claim shall be allowed for additional compensation or extensions of time or
equitable adjustment for events, circumstances, or other causes occurring more than twenty (20) days prior
to the Supplier giving notice of the claim as required by this paragraph. The Project Manager shall ordinarily
respond to the Supplier in writing with a decision, but absent such written response, the claim shall be
deemed denied upon the fifteenth (15) day following receipt of Supplier's claim by the project Manager.
Pending final decision of a dispute hereunder, the Supplier shall proceed diligently with the performance of
the Contract and in accordance with the direction of the Project Manager. Complying with the claim
provisions of this paragraph are a condition precedent to filing any lawsuit by the Supplier for obtaining
additional compensation, extensions of time, or equitable adjustments related directly or indirectly to the
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work and/or this Contract, This claim procedure is the exclusive means in the Contract of obtaining
adjustments to the contract price, compensation, and time to complete the work,
1.15. Severability
Should any provision of this Contract now or at any time during the term hereof be in conflict with any
federal, state of municipal law, regulation or the like, or any applicable judicial decision, then such provision
shall continue in full effect only to the extent permitted, In the event any provision of this Contract is thus
held in operative, the remaining provisions of this Contract shall nevertheless remain in full force and effect.
1.16. Nonwaiver of Breach
A waiver by any party to this Contract of any provision of the Contract shall not constitute a waiver of any
further or additional breach of such provision or of any other provision, No provision of this Contract may
be waived except by a written notice expressing the intent to waive or otherwise modify the provision. This
Contract may only be amended by a Change Order executed in accord with the terms of this Contract,
1.17. Prohibition on Asbestos-Containing Products
Not used.
1.18. Patents, Royalties and AMI Supplier's Infringement Indemnity
The Supplier is responsible for paying all license fees, royalties or the costs of defending claims for the
infringement of any intellectual property that may be used in performing this Contract, Before final payment
is made on this Contract, the Supplier shall, if requested by the City, furnish acceptable proof of a proper
release from all such fees or claims,
Supplier's Infringement Indemnity. Supplier shall indemnify and hold the City harmless from and against
any and all third-party suits, actions, losses, damages, claims or liability of any type of character, type or
description, including, but not limited to, all expenses of litigation, court costs and attorneys' fees, based
upon any claim of infringement of any patent or other license or intellectual property right (whether by way
of trademark or otherwise) resulting directly or indirectly from the manufacture, sale, supply or importation
of the parts and components or their use in a waste water treatment plant. Supplier agrees to notify the
City as soon as reasonably possible of any material matters with respect to which the foregoing indemnity
is likely to apply and of which the Supplier has actual knowledge, If notified in writing of any action or claim
for which the Supplier may be liable to provide indemnity, the Supplier shall, without limitation, defend
(subject to reasonable consultation with the City) such action or claim at Supplier's expense and pay the
cost and damages and attorneys' fees awarded against the City in such action or claim; provided, however,
that the Supplier shall have the reasonable right to control the defense and settlement of all such actions or
claims, which settlement shall be subject to the consent of the City if applicable, not to be unreasonably
withheld or delayed. Indemnification pursuant to this provision shall not be predicated on the City having
made payment on any such claim. The obligations of this Subsection 1.18 shall survive Contract
completion or termination and/or assignment of this Contract,
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Supplier grants the City a royalty-free irrevocable non-exclusive license to use the technologies provided
and contained in the materials furnished for the relevant Automated Meter Infrastructure System project.
1.19. Design Defects
The City shall declare a design defect (from the manufacturing or product design process) in the event that
twenty percent (20%) of the items purchased under this Contract fail for the same failure, Subject to
Sections 2.11 and 2,13, the City, Supplier and manufacturer shall work together to provide a modification,
redesign or a plan to correct the defect within thirty (30) days of receipt of the notification.
Subject to Sections 2.11 and 2,13, the warranty period and terms for corrected items shall be the same as
for the initial items purchased under this Contract and shall begin on the correction of the defect as
determined by the City.
1.20. Contract Schedule
Notwithstanding any other remedies allowed under this Contract, the Parties agree that time is of the
essence on each and every portion of the Contract, Milestone dates have been established for the
performance of the Contract. These milestone dates shall only be changed via a Change Order.
1.21, Patents, Copyrights and Rights in Data
Any patentable result or materials suitable for copyright arising out of this Contract shall be owned and
retained by the City excluding improvements to Supplier's own previously patented and copyrighted items,
which shall and do remain the sole and exclusive property of the Supplier. The City in its sole discretion
shall determine whether it is in the public's interest to release or make available any patent or copyright
owned by the City.
The Supplier agrees that the City shall own any plans, drawing, designs, scope of Work, technical reports,
operating manuals, calculations, notes and other Work submitted or which is specified to be delivered
under this Contract, whether or not complete (referred to in this Subsection as "Subject Data").
Notwithstanding the above, nothing in this Contract transfers any right, title or interest in or to any
previously patented or copyrighted items of the Supplier to the City or any other party,
1,22, Bankruptcy
In the event the Supplier shall, at any time when this Contract is in effect, be adjudicated bankrupt, make
an assignment for the benefit of creditors, commit any act of insolvency, or fail to pay promptly when due all
bilis and charges for labor, materials, and rental of equipment used in the performance of this Contract or of
insolvency, or fail to pay promptly when due all bills and charges for labor, materials, and rental of
equipment used in the performance of this Contract, or required by this Contract to be paid, and/or in the
event of Supplier's failure to perform promptly each and every obligation required hereunder, the City, upon
mailing a written notice to Supplier, may take over the Work or any separable part thereof, and complete
the same, or have same completed at Supplier's expense, and in taking over City shall have the right, for
the purpose of completing the Work hereunder, to take possession of all drawings belonging to Supplier,
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and for such purpose this Contract shall be construed as an assignment by Supplier to City of said
drawings, Such taking over shall not constitute or be construed as a waiver by City of any action, claim or
demand City may have against Supplier by reason of injury or damage resulting to City because of
Supplier's failure of performance hereunder,
1.23. Audits
A, The Supplier and its Subcontractors, shall maintain books, records, documents, and other
evidence directly pertinent to performance of the work under this Contract in accordance with
generally accepted accounting principles and its customary practices, The City shall, for the
purpose of audit and examination, have reasonable access to and be permitted to reasonably
inspect such books, records, documents, and other evidence directly related to this Contract
for inspection, audit and copying for a period of three years after completion of this Contract.
Written notice of any audit shall be provided in advance to Supplier and any and all costs shal
be paid by the City, Such information, relating solely to this Contract, shall include but not be
limited to;
1, A statement about the accounting system indicating the following;
a. An overview of the accounting system and its capability to track costs and provide
financial information.
b, Written procedures and policies concerning the accounting system, timekeeping,
payroll, purchased services and materials, direct and indirect cost control, asset
capitalization, depreciation, and pre-contract costs.
2, Chart of accounts including definition of what is included in each account.
B, Audits conducted under this Section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines.
1,24. Contract and Performance Bond
The Supplier shall provide an executed Performance Bond for the amount of the sum of the prices for all
Service Items inclusive in Attachment B(Pricing Matrix), The bond shall:
A, Be on the form set forth in Attachment G;
B. Be signed by an approved Surety (or Sureties) that:
1. Is registered with the Washington State Insurance Commissioner, and
2, Appears on the current Authorized Insurance List in the State of Washington published by
the Office of the Insurance Commissioner;
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C, Be conditioned upon the faithful performance of the Contract by the Supplier within the
prescribed time;
D. Guarantee that the Surety shall indemnify, defend, and protect the City against any claim of
direct or indirect loss resulting from the failure:
1, Of the Supplier (or any employees, subcontractors, or lower tier subcontractors of the
Supplier) to faithfully perform the Contract, or
2, Of the Supplier (or any employees, subcontractors, or lower tier subcontractors of the
Supplier) to pay all laborers, mechanics, subcontractors, lower tier subcontractors,
materials person, or any person who provide supplies or provisions for carrying out the
Work.
E, Be accompanied by a power of attorney for the Surety's officer empowered to sign the bond;
and,
F, Be signed by an officer of the Supplier empowered to sign official statements (sole proprietor
or partner), If the Supplier is a corporation, the bond must be signed by the president or vice-
president, unless accompanied by written proof of the authority of individual signing the bond
to bind the corporation (i.e., a corporate resolution, power of attorney, or a letter to such effect
by the president or vice-president,
G, The bonds will remain in force for one (1) year following Final Acceptance Date of the Contract
to insure Contract defects during the one-year warranty period in Section 2.14.
1.25 Prevailing Wage Requirements, RCW 39,12
This Contract is subject to payment of prevailing wages in accord with Title 39,12 RCW, Supplier
and all entities contracting with Supplier for completion of the work required by this Contract
shall pay all workers at least the prevailing wage for each classification as established by the
Industrial Statistician for the Department of Labor & Industries and shall otherwise fully comply
with the Washington Prevailing Wage Act and associated regulations,
Supplier is directed to the Washington Department of Labor & Industries website for prevailing
wage rates required for this Contract, The rates that apply to this Contract shall be the most
recent rates published by the Industrial Statistician as of the date Supplier executes the
Contract and shall be attached to the final executed contract as Attachment H,
SECTION 2, ADDITIONAL CONTRACT TERMS AND CONDITIONS
2.1. Execution of the Contract and Total Price
A, The documents constituting the Contract between the City and the Supplier are intended to be
complementary so that what is required by anyone of them shall be as binding as if called for
by all of them. In the event of any conflicting provisions or requirements within the several
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parts of the Contract Documents, they shall take precedence as listed on the Contract Form.
The date the Contract Form is countersigned by the City is the Contract Effective Date, No
other act of the City shall constitute Contract award, After Contract award, the City shall issue
a"Notice to Proceed" detailing the Work to be performed. Purchase of Equipment shall be by
Purchase Order. The Contract Price shall not be adjusted unless authorized by a Change
Order in accordance with Subsection 1.2 Contract Changes and the Claim Procedures
required by Subsection 1,14.
B. City Equipment and City Services may be purchased at the City's option based on the unit
prices set forth in Attachment B,
C. The Contract may be executed in two counterparts, each of which shall be deemed an original
and which shall together constitute one Contract,
D, Cooperative purchase by other governmental or municipal agencies shall only be allowed in
compliance with RCW 39.34 and the execution of an Intergovernmental Cooperative
Purchasing Agreement as appropriate.
2.2. Contract Term and Notice to Proceed
A. The term of this Contract shall commence on the Effective Date of the Contract and continue
until December 31, 2017 as set forth in the Contract Schedule unless terminated earlier
pursuant to the provisions of Subsection 1,4.
�. Notice(s) to Proceed shall be issued referencing this Contract. Notices to Proceed shall define
and authorize the Work by the Supplier based on the Work contained in Attachment A, The
Notice(s) to Proceed issued by the City may confirm duly executed Change Orders to the
Contract terms, funding or other matters subject to Subsection 1,2, Contract Changes. The
Supplier shall commence the Work upon receipt of the Notice to Proceed and shall diligently
prosecute the same in conformity with the Contract Schedule, which the City may change from
time to time for any reason,
2.3. Schedule
The schedule by which the Supplier shall provide the Equipment and Services required by this Contract is
attached hereto as Attachment D and incorporate herein by this reference,
2.4, Notices
All notices or pocumentation required or provided pursuant to this Contract shall be in writing and shall be
deemed duly given when delivered to the addresses first set forth below,
:
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For Project Management related notices or pocumentation;
__._------ - -------- ._.------____. . __....---._-------.____ _ _____.._... _. .__... ... -----__ __ _ . _____ _— — ----
Cit of Auburn Ferguson Enterprises, Inc ___ __ __
Susan Fenhaus, Water Utility Engineer , Project Manager
25 West Main Street Address 24025 Snohomish Woodinville Rd
Auburn, WA 98001 Address Woodinville, WA 98072
Phone; (253) 804-5061 Phone: (503) 209-2027
Email sfenhaus@auburnwa_�ov _ _ _ __ __ Email @ferguson,com _
A, Invoice Schedule
The Contract Schedule that identifies the major milestones in the Work is attached hereto as
Attachment D and incorporated herein by this reference.
___________-__------------___ — —_._._..-------------.._._-----------....._._._._.....-----__-----
FAILURE TO COMPLY WITH THESE REQUIREMENTS OR TO PROVIDE AN INVOICE
IN CONFORMANCE WITH THE CONTRACT MAY DELAY PAYMENT,
B. Subcontractor Prompt Payment
The Supplier shall pay each Subcontractor under this Contract for satisfactory performance of
its subcontract according to the terms agreed to between the Supplier and each of its
Subcontractors. The Supplier shall pay any and all bills when due for all charges in connection
with the Work, Failure to comply with the provisions of this paragraph shall constitute a default
under this Contract. At any time the City may request, as a condition precedent to payment
under this Subsection 2.5, reasonable and customary lien releases from Subcontractors for the
completed portion of the Subcontractor's work shall be provided to the City in a form
acceptable to the City.
C. Payment Procedures for Equipment and Implementation Services and Other Purchases
Attached as Attachment D is the Contract Schedule that identifies the major Implementation
Services milestones, Within thirty (30) days of the Notice to Proceed for this Contract, the
Supplier shall submit to the City a more detailed schedule of values that accurately defines the
Work (or deliverables) performed for each water meter route designated by the City and a
refined value of such Work. The final schedule of values shall substantially conform to the
preliminary schedule attached as Attachment D and shall be subject to the Project Manager's
approval prior to implementation, Such approval shall not be unreasonably withheld or
delayed. The revised and approved Schedule of Values shall include line items, which reflect
the values associated with the major components of the AMI system in such detail to allow the
Project Manager to monitor and track monthly progress and percentage completion of the
Work to ensure timely progress and approval of progress payments.
Payment terms are NET 45. Progress payments are subject to and conditioned on the
successful, timely completion of each water meter route. Progress payments will be made
against the allocated funds for each milestone as invoiced and approved by the Project
Manager. Such approval shall not be unreasonably withheld or delayed. However, the Supplier
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shall not be entitled to any payment for successive milestones if the deliverables from the
previous milestone have not been accepted by the City.
Following the request by purchase order for Equipment and the delivery of the same, the
Supplier shall invoice the City, The City will pay for actual equipment or hardware that is on
hand for this project. The City will make payments according to the contract based installation
services on completion of each water meter route, The quantities provided for each month are
estimated annual requirements, The City will place orders as needed in lots per month or as
determined by the City,
Payments are subject to retainage in the amount of 5% of each invoice. The retainage shall be
fully paid to Contractor within sixty (60) days following completion of the Work, provided,
however, that if the Work is to be completed in phases, the retainage for each Phase shall be
paid upon completion of such phase,
D. General Condition
Before any payment can be made, the Supplier must submit a completed W-9 form to the City.
2.5 Not Used
2.6. Pricing
Prices for Equipment and Services furnished under this Contract shall remain effective through December
31, 2017. All adjustments to the contract price and equitable adjustments including all claims under
Subsection 1,14 herein shall be in accord with this pricing and subparagraph 2,8 herein,
Future purchases of equipment beyond December 31, 2017, including new equipment needed to extend
AMI system service to new City customers or an expanded City service area, will be based on the
published list price less 12% for all equipment in effect for the year of purchase, or current pricing at time of
order, whichever is less.
AMI system equipment purchased under this contract will be based upon orders placed by the City,
Deliveries of ordered equipment will be shipped to the City. Supplier will pay all freight charges for such
deliveries, including return of equipment that the City is submitting for warranty replacement, Supplier will
agree to the pricing terms of this contract as long as the supplier retains the distribution rights to the
Sensus product line in this territory and current Sensus Distributor pricing discount scheme remains in
effect,
2.7. Shipping Charges
All prices shall include freight FOB to the delivery point(s} designated by the City. The City shall reject
requests for additional compensation for freight charges.
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2.8. Direct Costs Related to Additional Work
All direct costs for additional work, if any, performed by the Supplier at the City's request, and included in a
Change Order, shall be billed at cost plus 10% and in accordance with subparagraph 2.6 above.
The Supplier's costs for travel, lodging, meal expenses, equipment, materials and supplies, equipment
rental and all other costs related to the Work are included in the Total Price (section 2.1A) and will NOT be
billed separately to the City. The Supplier or Sensus Metering Systems' costs for travel, lodging, meal
expenses, equipment, materials and supplies, equipment rental and all other costs related to additional
work will be included in the price negotiated for the additional work and will NOT be billed separately to the
City, �
2.9. Acceptance Process
The City may give iterative acceptances as the Work is accomplished either by phase or milestone, as
described in Attachment A, The Supplier shall give the City "notice of completion" of Work related to a
specific milestone following the Supplier's substantial completion of all such Work associated with the
Milestone or phase,
A. Acceptance Process
Upon completion of the milestone deliverables the Supplier shall notify the City in writing (e-mail to
address identified in section 2.4 preferred) and the Acceptance process will commence,
Acceptance shall be based on conformance with the milestone guidelines. After notice by Supplier
of completion of the milestone, City will issue a written notice of milestone Acceptance or provide
Supplier with a notification of rejection, which will include documentation of the specific grounds for
rejection, outlining items not in compliance with the deliverable guidelines, Acceptance shall not be
unreasonably withheld or delayed,
B, Correction of Deficiencies Process
If a deliverable is rejected, the Supplier will have a commercially practicable time to correct items
documented in the City's notification of rejection. Following the delivery of Suppliers' notice that
the Work has been corrected, the City will issue a written notice of Acceptance or provide Supplier
with a notification of rejection, which will include documentation of the specific grounds for the
rejection, outlining Work not in compliance with the milestone. The project schedule will be
adjusted accordingly in the event that a dispute regarding the method or accuracy of the correction
causes a delay, If the deliverable(s) fails to comply with the milestone after Suppliers' second
attempt to correct the Work and no agreed resolution is reached between the City's Project
Manager and the Supplier's Project Manager, the City will determine the appropriate corrective
actions.
2.10. Final Acceptance Process
The City shall begin the Final Acceptance process in accordance with the Contract as follows:
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A, Final Acceptance shall be based on successful completion of the Scope of Services, as
described in Attachment A,
B, If the City Accepts the Work, the City will send a notice of Final Acceptance to the Supplier
indicating the successful completion of the performance testing described in the Scope of
Services, Attachment A,
C. If the City determines that the Work is not acceptable, the City shall notify the Supplier in
writing, describing the deficiencies,
D, The Supplier shall either provide a detailed, written plan to achieve Final Acceptance or to
make corrections or replacements within a mutually agreed upon time period with no charge to
the City. The Parties shall mutually agree on a start date for beginning another Performance
test as described in Attachment A, Scope of Services.
E. If the City Accepts the Work following a second or subsequent Performance Test the City will
send a notice of Final Acceptance to the Supplier,
F. If the Supplier does not correct or replace the unacceptable Work the City may declare a
breach of contract.
G, Final Acceptance shall not be unreasonably withheld or delayed.
2.11. Warranty Provisions
Subject to Subsection 1.4, Suppiier warrants that all products supplied shall be new and shall be installed in
accord with manufacturer's instructions and requirements in a good and workmanlike manner, Supplier's
warranties under this Contract do not include the performance or suitability of any manufactured or
prefabricated goods and all such warranties are limited to those offered by the respective manufacturer or
fabricator. To the extent permitted, Supplier hereby assigns all manufacturer or fabricator warranties to the
City and agrees to assist the City in any claims under those warranties,
2,12. Express Warranties for Implementation Services
A. The Supplier warrants that;
1, The Implementation Services shall in all material respects conform to the
requirements of this Contract.
2, Qualified, professional personnel with in-depth knowledge shall perform the
Implementation Services in a timely and professional manner, and that the Implementation
Services shall conform to the standards generally observed in the industry for similar
Implementation Services.
3, The Implementation Services shall be in compliance with all manufacturer
warranties and installation instructions, applicable laws, rules and regulations.
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B. Subject to Subsection 1.4, upon receipt of notice from the City that the Implementation
Services were not performed in accordance with the limited warranty herein, the Supplier shall
re-perform the services to the City's reasonable satisfaction in accord with the provisions of
Subparagraph 2,14 below,
2.13. Equipment Warranty
For specific terms of the Equipment Warranty, see Attachment E incorporated in its entirety as if fully set
forth herein, The sole and exclusive remedy for Equipment alleged to be defective in workmanship or
material will be the repair or replacement of the Equipment, subject to the manufacturer's inspection and
warranty,
In addition, the annual maintenance agreement between the City and the Supplier is provided in
Attachment C,
2.14. Defective Work and Suppiier Warranty Service
A. Supplier agrees to return to the project and repair or replace any of its installation work and
services that fail to perform as required by the Contract for a period of twelve (12) months from
Final Acceptance Date of the work (the "Warranty Service Period"), Supplier's warranty
service is in addition to all other obligations and duties under this Contract including but not
limited to Supplier's warranty that the work comply with the requirements of this Contract.
During the Warranty Service Period, if the City determines that Supplier's work is not
performing as required under this Contract, the City will give Supplier written notice of the
deficiency and Supplier will respond by repairing or replacing the work to the City's reasonable
satisfaction within five (5) working days of receiving the notice, The Supplier's obligation to
repair or replace work is limited to the work performed by Supplier and its subcontractors and
does not extend to work necessitated by equipment defects, work performed by the City, or
work required due to normal wear and tear, abuse, or neglect. If the City is not reasonably
satisfied with the repair or replacement or with Supplier's actions or response, the parties will
attempt to negotiate a resolution of the matter and failing that will submit the dispute to
voluntary mediation if the parties agree or otherwise to litigation in accord with the venue
provisions of Subsection 1.5. Any related claims by the Supplier for additional compensation,
equitable adjustment, or additional time must meet the claim notice provisions of Subsection
1,14.
B. In addition to the Supplier Warranty Service described in Subsection 2.14(A), if the City
determines that Supplier's work is not fully and completely in accordance with any requirement
of the Contract, it may give written notice and description of such non-compliance to the
Supplier in the manner set forth in Subsection 1,4, Within ten (10) business days of receiving
the City's notice that the Supplier's work is not in accordance with the requirements of the
Contract, Supplier will respond by either repairing or replacing the work or presenting the City
with a reasonably thorough and prompt remedy. The Supplier's obligation to repair or replace
work is limited to the work performed by Supplier and its subcontractors and does not extend
to work necessitated by equipment defects, work performed by the City, or work required due
to normal wear and tear, abuse, or neglect. If the City is not reasonably satisfied with the
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repair or replacement or with Supplier's actions or response, the parties will attempt to
negotiate a resolution of the matter and failing that will submit the dispute to voluntary
mediation if the parties agree or otherwise to litigation in accord with the venue provisions of
Subsection 1.5, Any related claims by the Supplier for additional compensation, equitable
adjustment, or additional time must meet the claim notice provisions of Subsection 1.14.
2,15 Accrual of Actions.
The parties mutually agree that as to acts or failures to act occurring prior to the date of Substantial
Completion of the work under this contract, any alleged cause of action shall be deemed to have accrued in
any and all events no later than such date of Substantial Completion.
2.16 Responsible Contractor,
Supplier warrants and represents that it meets all mandatory responsibility criteria under RCW 36,04,350
including but not limited to being a registered contractor under RCW 18.27 at the time this Contract is
executed. Supplier further warrants that it will require all of its subcontractors, if required by law, to meet
these criteria if required to register under these provisions.
SECTION 3. INSURANCE REQUIREMENTS
3.1 Evidence and Cancellation of Insurance
A, Prior to execution of the Contract, the Supplier shall file with the City evidence of insurance
and endorsements from the insurer(s) certifying to the coverage of all insurance required
herein. All evidence of insurance shall be certified by a properly authorized officer, agent,
general agent or qualified representative of the insurer(s) and shall certify the name of the
insured, the type and amount of insurance, the location and operations to which the insurance
applies, and the expiration date,
B, Failure to provide such insurance in a timeframe acceptable to the City shall enable the City to
suspend or terminate the Supplier's Work hereunder in accordance with Contract provision
regarding "Termination for Convenience/Default," Suspension or termination of this Contract
shall not relieve the Supplier from its insurance obligations hereunder.
3.2. Insurance Requirements
Description
The Supplier shall not commence any work until it has obtained, at its own expense, all insurance
including the required insurance. Supplier shall include all costs for insurance in the Pricing Matrix
(see Attachment B), The Supplier shall take out, pay for and maintain throughout the duration of
and specifically for the work the insurance as specified in the following section.
Insurance Requirements
A. The Supplier shall obtain and keep in force during the term of the contract, Commercial
General Liability insurance policies and any and all other insurance, including those required
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herein, that will fully protect the City from any and all losses, costs and damages arising out of
Suppliers' work or products, Such insurance shall be with insurance companies which have an
A.M. Best's rating of "A VI I" or better, and who are approved by the Insurance Commissioner of
the State of Washington pursuant to Title 48 RCW,
B. Providing of coverages in the stated amounts shall not be construed to relieve the Supplier
from liability in excess of such limits.
C. Prior to the execution of the Contract, the Supplier shall purchase a Commercial General
Liability insurance policy meeting the requirements set forth herein. The Supplier shall file with
the City at the time of execution of the Contract Agreement, a Certificate of Insurance
evidencing and confirming that all required insurance coverages have been obtained and are
in force, The certificate shall be accompanied by such policy endorsements as are necessary
to comply with the requirements set forth herein, including but not limited to Additional Insured
endorsement forms CG 2010 04 13 and CG 2037 04 13, set forth in Attachment F or their most
recent equivalent which are necessary to cover both on-going and completed operations,
Failure of the Supplier to fully comply with the requirements regarding insurance will be
considered a material breach of Contract and shall be cause for immediate termination of the
Contract and of any and all City obligations, regarding same, Supplier agrees to keep its
completed operations coverage in effect for a minimum of three (3) years after final
acceptance,
D. The Supplier shall not begin work under the Contract or under any special condition until all
insurance required by law and the Contract has been obtained and is in effect, Said insurance
shall provide coverage to the Supplier and City as required herein. The coverage so provided
shall protect against claims from bodily injuries, including accidental death, as well as claims
for property damages which may arise from any act or omission of the Supplier or by anyone
directly or indirectly employed or retained by either of them, to do all or any part of the work.
E, In the event the Supplier is required to make corrections on the premises after the project has
been inspected and accepted, it shall obtain at its own expense, and prior to commencement
of any corrective work, such insurance coverage as is required herein above for such periods
when corrective operations are being performed.
F. The insurance policies shall specifically name the City, its elected and appointed officers,
officials, employees, volunteers, as additional Insured with regards to damages and defense of
claims arising from: (a) activities performed by or on behalf of the Supplier; (b) products and
completed operation of the Supplier, and (c) premises owned, leased or used by the Supplier,
The insurance shall be maintained in full force and effect at the Supplier's expense throughout
the term of the contract,
G, The commercial general liability and property damage insurance shall include coverage to
protect the Supplier from contingent liability, which may arise from operations of their
subcontractors, Also, the Supplier shall secure certificates of insurance as evidence that each
subcontractor carries insurance to provide coverage under this Contract for the same limits as
is required by the Supplier, The Supplier shall submit copies of its subcontractor insurance
certificates to the City and the Engineer as evidence of insurance coverage,
H. Supplier agrees to give the City at least 30 days prior written notice of cancellation or,
nonrenewal.
I, The coverages provided by the Supplier's insurance policies shall be primary to any insurance
maintained by the City, except as respects losses attributable to the negligence of the City.
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Any insurance that might cover this Contract which are maintained by the City shall be in
excess of the Suppliers insurance and shall not contribute with it.
J, The Supplier's insurance policies shall protect each Insured in the same manner as though a
separate policy had been issued to each, The inclusion of more than one Insured shall not
affect the rights of any Insured as respects any claim, suit or judgment made or brought by or
for any other Insured or by or for any employee of any other insured.
K. The General Aggregate provision of the Supplier's insurance policies shall be amended to
show that the General Aggregate Limit of the policies apply separately to this project.
The Supplier's insurance policies shall not contain deductible or self-insured retention's in
excess of reasonable amounts based upon the size and net-worth of the Supplier,
M. Reserved,
N. City is not required to provide Supplier's insurance companies with any special notification of
any change or modification of this Contract or of extension of time, or of decreased or
increased work, or of the cancellation of the Contract or of any other act or acts by the City or
its authorized employees and agents, under the terms of this Contract and failure to so notify
the aforesaid insurance companies of changes shall in no way relieve the insurance
companies of their obligation under this Contract,
0, Not applicable
P. The Supplier shall maintain Workers' compensation Insurance and/or Longshore and Harbor
Workers Insurance as required by State or Federal statue, for all of their employees to be
engaged in work on the Project under this contract and in case any such work is sublet, the
Supplier shall require the subcontractor similarly to provide Workers' Compensation Insurance
and/or Long shore and Harbor Workers' Insurance for all of the latter's employees engaged in
such work. The Supplier's Labor & Industries account number shall be noted on the Certificate
of Insurance,
Q, Workmen's Occupational Disease Insurance shall be taken out covering all persons whom the
Supplier may employ in carrying out the work contemplated under this Contract,
R. In the event any class of employees engaged in the work under this Contract is not covered
under Worker's Compensation insurance or Longshore and Harbor Workers' Insurance as
required by State and Federal statute, the Supplier shall maintain and cause each
subcontractor to maintain Employer's Liability Insurance for limits of at least $1,000,000 each
employee for disease or accident, and shall furnish the City with satisfactory evidence of such.
S, The Supplier shall be solely and completely responsible for safety and safety conditions on the
job site, including the safety of all persons and property during performance of the work. The
services of the City's or engineer's personnel in conducting construction review of the
Supplier's performance is not intended to include review of the adequacy of the Supplier's work
methods, equipment, bracing scaffolding, or trenching, or safety measures in, on, or near the
construction site. The Supplier shall provide safe access for the City and its inspectors to
adequately inspect quality of work and the conformance with project specifications,
T, The Supplier shall be solely and completely responsible to perform all work and furnish all
material in strict compliance with all applicable State, City, County and Federal laws,
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Automated Meter Infrastructure System Equipment and Services Contract
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regulations, ordinances, orders and codes. The Supplier's attention is directed to the
requirements of the Washington Industrial Safety and Health Act, WISHA, RCW 49.17.
The City will not pay any progress payments until the Supplier has fully complied with this
section. This remedy is not exclusive and the City may take such other action as is available
under other provisions of this contract, or otherwise in law,
U, The Contractual coverage of the Supplier's policy shall be sufficiently broad enough to insure
the provisions of the Hold Harmless Agreement of this contract (see Section 1.13).
Types and Limits of Insurance Required
Commercial General Liability
•$2,000,000 each occurrence Bodily Injury and Property Damage
• $2,000,000 General Aggregate
• Employees and Volunteers as Additional Insured for both on-going and completed
operations
• Premises and operations
• Broad form property damage including underground, explosion and collapse hazards
(XCU)
• Products completed operations (through guaranty period)
• Blanket contractual
• Subcontractors
• Personal Injury with employee exclusion deleted
• Employers liability (Stop gap)
2, Automobile Liability
•$2,000,000 per accident Bodily Injury and Property Liability covering;
o Any owned automobile
o Hired automobiles
o Non-owned automobile
3, Umbrella Liability
• $2,000,000 per occurrence
• $2,000,000 aggregate
As an alternative to the above indicated Commercial General Liability and Umbrella Liability
insurance policies the Supplier may provide the City with a City and Supplier Protective Policy with
a limit of coverage of $5,000,000.
SECTION 4. SPECIFICATIONS
Information contained within the Supplier's Proposai, taken together with the information contained in the
Contract Documents, constitute the specifications.
SECTION 5. ADD/DEDUCT PRICING
At the City's option, it may add or deduct equipment at the prices set forth in Attachment B to this Contract.
At the City's sole discretion it may purchase additional AMI units and/or AMI components at the prices set
forth in Attachment B to this Contract.
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Automated Meter InGastructure System Equipment and Services Contract
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SECTION 6. PERMITS AND LICENSES
The Supplier and any subcontractors are required to obtain a City of Auburn business license prior to
beginning any work,
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Automated Meter Infrastructure System Equlpment and Services Contract
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ATTACHMENT "A"
Project CP1317, Water Meter & Billing System Improvements, Contract No.15-11
SCOPE OF SERVICES
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DI.0 Page 59 of 94
Automated Meter Infraslructure System Equlpment and Services ConUact
Belween: City of Auburn and Ferguson
ATTACHMENT "B"
Project CP1317, Water Meter & Billing System Improvements, Contract No.15-11
PRICING MATRIX
DI.0 Page 60 of 94
� FERGUSON z�025 Woodinville-Snohomish Rd.
Waterzvorks Woodinville, WA 98072
Tel: 2533753055
Metc�r £� Ai��to��r2crtioyi Gr�c�p Fax a�s sos-a�,o
City of Aubum
2015- Phase 1- Large Meters and District 5
Date: 4l2412015
Sensus FlexNet Material and Install Pricinq
Item No Qty Description Unit Unit Price Total
Sensus FlexNet Hardware & Software
1 520M SmartPoint and Meters S 347,833.27
1.1 213 Sensus 520M MXU Single Port ea 5 118.06 S 25 14678
1.2 0 Sensus 520M MXU Dual Port ea $ 143.36 S -
1.3 4 5/8x3/4 Inch Iperl Meter ea 5 127.14 S 508.56
1.4 43 1 Inch Iperl Meter ea � 201.43 S 8,661.a9
1.5 34 1-1/2 Inch OMNI R2 Meter ea $ 449.60 S 15,286.40
1.6 27 2 Inch OMNI R2 Meter ea $ 630.83 S �7,032.41
1J 53 31nchOMNIC2Meter ea $ �.517.38 S 80,421.t4
1.8 32 4 Inch OMNI C2 Meter ea 3 2.635A5 S 84.334.40
1.9 12 6 Inch OMNI T2 Meter ea S 4.623.17 S 55 47R ns
1.11 7 8 Inch OMNI T2 Meter ea 5 7.353.6d S St.475 �3
1.12 1 10 Inch OMNI T2 Nteter ea S 9,488.57 S 9,488.57
2 Programming Equipment 5 16,533.04
2 �� 4 Tnmble Nomad 900 Handheld ea S 3.750 00 S ^�5 000.00
22 4 Command Link ea S 383 26 5 1.533.Da
3 Sensus AMI Collection Equipment S 40,000.00
3 1 2 Sensus M400 Two-Way Collector ea 5 20.000-00 5 40.000 00
4 Sensus Logic Software and Training S 37,325.00
C.1 1 RNI Logic Softv:are Hosted 15K (Year 1) �� 5 95.625_00 5 'S fi75 p0
42 1 Logic listallation and Configuration Fee jOae Tim�i e; S "5,000 00 S �5 000 OG
4 3 1 Sensus RNI Logic Core Treining ea S 6 700 00 S 6700 00
c.4 � Sensus/Cily of Auburn-Cus[omer Access Portal ea S 48.5G�.50 TBD
$'2�'1J�S�����.�'�t'���. � • __.:� $ � .
Sensus FlexNet Installation
5 Sensus 520M and Meter Install S 60,00�.sz
5.1 4 5/8x3/= Inch Iperl and 520M Install ea S 50J1 $ 202 8a
5.2 43 1 Inch Iperl Meter ea $ 50.71 S 2,180.53
5.3 34 1-1/2 Inch OMNI R2 Meter ea $ 114 09 5 3,879.06
5.4 27 2 Inch �MNI R2 Meter ea S 114.09 5 3,OS0.43
5.5 53 3 Inch �MNI C2 Meter ea $ 313J4 S 16,628.22
5.6 32 4 Inch OMNI C2 Meter ea $ 470.61 $ '15,059.52
5.7 12 6 Inch OMNI T2 Meter ea $ 705.91 $ 8,470.92
5.8 7 8 Inch OMNI T2 Meter ea $ 1,235.34 $ 8,647.38
5.9 1 10 Inch OMNI T2 Meter ea $ 1,853.02 $ 1,853.02
5.11 1 RetroFit Sensus 520M Radio on New Meter ea � 38.00 TBD
DI.0 Page 61 of 94
6 FlexNet Coilection Equipment Install S �ss,aoo.00
G.1 2 Sensus Metro 50 Install ea S 35.000.00 S 70,000.00
Collector Site Prep Includes:(price not to exceed)
Site Preparetion Contracror
ElecMcal Contractor
Antenna Contraclor
Mono Pole
Misc Charges
62 1 Ferguson CIS Integration Workforce Software lot No Charge
6.3 7 ProjeG Management( TBD by Project Deployment) Month S 5,000.00 S 35,000.00
6.4 1 Mobilization( TBD by Project Deployment) lot 5 30.000.00 S 30,000.00
6.5 Standby Rale hr S 115.46 As Needed
6.6 Route Clean-up Rate hr S 115.46 As Needed
I-.�-'�' e.� .
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�_
DI.0 Page 62 of 94
� FERGUSON 2a025 Woodinville-Snohomish Rd.
Wczterzvorks W'oodinville, WA 98072
Tel: 253-375-3055
Metc.'r � At.[tof�7atu�f� Cro1.c�� Fax 42�80s.s��o .
City of Auburn
2016- Phase 2 District 1 8� 3
Date: aJ2arzoi5
Sensus FlexNet Material and Install Pricinq
Item No �ty Description Unit Unit Price Total
Sensus FlexNet Hardware 8� Software
1 520M SmartPoint and Meters S 'I,486,948.5'I
1.1 5415 Sensus 520'�I h1XU S�rg��e Por. ea S 118 06 S 639294.90
12 0 Sensus 520M MXU Dual Pcr, ea S 143.36 $ -
1.3 4692 S/Sx3/4 Inch Iperl Meter ea 5 127.14 $ 596,540.88
1.4 371 1 Inch Iperl Meter ea $ 20i.43 $ 74,730.53
1.5 252 1-1/2 Inch OMNI R2 Meter ea $ 449.60 $ 113,299.20
1.6 100 2 Inch OMNI R2 Meter ea $ 630.83 $ 63,083.00
1.7 0 3 Inch OMNI C2 Meter ea $ 1.517.38 S -
1.8 0 4 Inch OMNI C2 Meter ea $ 2,635.45 $ -
1.9 0 6 Inch OMNI T2 Meter ea S 4,623.17 $ -
1.11 0 8 Inch OMNI T2 Meter ea 5 7.353.64 $ -
1.12 0 10 Inch OMNI T2 Meter ea S 9.488.57 5 -
2 Programming Equipment $ -
2� 0 Trimbla Nomad 900 Handheld ea S 3,750 00 5 -
22 0 Command Link ea S 383.26 S -
3 Sensus AMI Collection Equipment S -
3.1 0 Sensus M400 Two-Way Collector ea S 20,000 00 5 -
4 Sensus Logic Software and Training S 23,125.00
4.1 1 Year 2 RNI Logic Software Hosted 15K ea S 23J25 00 5 23,125.00
4.2 0 Logic Installa!ion and Configuralion Fee (One Time) ea S 15.000 00 S -
4.3 0 Sensus RNI Logic Core Training ea S 6.700 00 5 -
4.4 0 Sensus/City of Auburn- Customer.4ccess Portal ea S SS 8u7 50 TBD
,_-_ r • are & S � I $
- .. - • ., ..
Sensus FlexNet Installation
5 Sensus 520M and Meter Install S 296,904.41
5.1 4692 ��Px3 � In��� Iper: a�d 520P:1 I,�s_-�, ' ea S 50.71 S 237.931.32
52 371 1 Inch Iperl Meter ea S 5071 S 18.813.41
5.3 252 1-1l2 Inch OMNI R2 Meter ea $ 114.09 $ 28,750.68
5.4 '100 2 Inch OMNI R2 Meter ea $ 114.09 $ 11,409.00
5.5 0 3 Inch OMNI C2 Meter ea $ 313.74 $ -
5.6 0 4 Inch OMNI C2 Meter ea $ 470.61 $ -
5.7 0 6 Inch OMNI T2 Meter ea $ 705.91 $ -
5.8 0 8 Inch OMNI T2 Meter ea $ 1,235.34 $ -
5.9 0 10 Inch OMNI T2 Meter ea $ 1,853.02 $ -
5.11 1 RetroFil Sensus 520M Radio on Naw Meter ea $ 38.00 TBD
DI.0 Page 63 of 94
6 FlexNet Collection Equipment Install S so,000.00
6.i 0 Sensus Metro 50 Install ea 3 35,000.00 $ -
Co�lector Site Prep Includes:(price �ot to exceed)
Site Preparation Contractor
Electrical Contractor
Antenna Contractor
Mono Pole
Misc Charges
6.2 0 Ferguson CIS Integration Workforce Software lot No Charge
6.3 12 Project Management ( TBD by Project Deployment) Month $ 5,000.00 $ 60,000.00
G.4 0 Mobilization (TBD by Project DepV�yment) lot $ 30,000.00 $ -
6.5 Standby Rate hr $ 115.46 As Needed
6.6 Route Clean-up Rate hr $ 115.46 As Needed
`�' �'i .�<��.�i�'uis�H������:�dK s�l;'�'ny� (�t""` �.` ^ .,�" _
. M1 � :.- 'A p .
DI.0 Page 64 of 94
� FERGUSON �� 2A025 Woodinville-Snohomish Rd.
Wate�vorks N�oodinville, WA 98072
Tel: 253-375-3055
Meter �'� Ai�torr?ation Groct�� ,
ax - -
---____ ___--
City of Auburn
2017- Phase 3 District 2 8� 4
Date: a2a�2oi5
Sensus FlexNet Material and Install Pricinq
Item No Qty Description Unit Unit Price Total
Sensus FlexNet Hardware & Software
1 520M SmartPoint and Meters S 2,361,207.15
1.1 8475 Sensus 520M MXU S�n91e Port ea $ 118.06 S 1,000.55850
1.2 0 Sensus 520M MXU Dual Port ea S 143.36 S -
1.3 72a1 5/8x3/4 Inch Iperl Meter ea S 127 1a 5 920,62074
1.4 629 1 Inch Iperl Meter ea 5 201.43 S 126,699.47
1.5 377 1-1/2 Inch OMNI R2 Meter ea S 449.60 S 169,499.20
1.6 228 2 Inch OMNI R2 Meter ea $ 630.83 S 143,829.24
1.7 0 3 Inch OMNI C2 Meter ea $ 1,517.38 S -
1.8 0 4 Inch OMNI C2 Meter ea $ 2,635.45 $ -
1.9 0 6 Inch OMNI T2 Meter ea S 4,623.17 5 -
1.11 0 8 Inch OMNI T2 Meter ea 5 7 353.6� 5 -
1.12 0 10 Inch OMNI T2 Meter ea 5 9,488 57 S -
2 Programming Equipment S -
2.1 0 Trimble Nomad 900 Handneld ea S 3 750 00 S -
2.2 0 Command Link ea 5 38325 S -
3 Sensus AMI Collection Equipment S -
3.1 0 Sensus M400 Tevo-Way Collector e2 S 20,000.00 S -
4 Sensus Logic Software and Training $ 24,189.33
4.1 1 Year � P,NI Lopic Sofh,�Gre Hosted 15K ea S 24,189,33 S �4,189.33
4,2 0 Logic nst211ation and Con��gurabon Fee (One Time) ea S 15,000 00 S
4.3 0 Sensus RNI Logic Core Training ea S 6,700 00 � -
4.4 0 SensuslGry of Aubum- Customer Access Portal ea $ 48.867.50 TBD
-�. fl1�S`�'F«")d � ._. ,..__ '-- - .� S'�'_ _ �
Sensus FlexNet Installation
5 Sensus 520M and Meter Install S asa,��2.15
5.1 7241 5/8x3/4 Inch Iperl and 520ti1 Ins�all ea S 50.71 5 367,191.11
5.2 G29 � Inch Iperl Meter ea 5 50.71 $ 31.598.59
5.3 377 1-1/2 Inch OMNI R2 Meter ea $ 114.09 $ 43,011.93
5.4 228 2 Inch OMNI R2 Meter ea $ 114.09 $ 26,0�2.52
5.5 0 3 Inch OMNI C2 Meter ea $ 313.74 $ -
5.6 0 4 Inch OMNI C2 Meter ea $ 470.61 $ -
5.7 0 6 Inch OMNI T2 Meter ea $ 705.91 $ -
5.8 0 8 Inch OMNI T2 Meter ea $ 1,235.34 $ -
5.9 0 10 Inc� OMNI T2 Meler ea $ 1,853.02 $ -
5.11 � RetroFit Sensus 520M Radio on New Meter ea $ 38.00 TBD
DI.0 Page 65 of 94
6 FlexNet Collection Equipment Install S sn,000.00
6.1 0 Sensus Metro 50 Install ea S 35,000.00 $ -
Collector Site Prep Indudes:(price not to exceed)
Sile Preparation Conlractor
Electncal Contractor
Antenna Contractor
Mono Pole
Misc Charges
6.2 0 Ferguson CIS Integration Workforce Software lot No Charge
6.3 12 Project Management( TBD by Project Deployment) Month S 5,000.00 S 60,000.00
6.4 0 Mobilization( TCiD by Project Deployment) lot S 30,0OO.OQ $ -
6.5 Standby Rate hr S 115.46 As Needed
6.6 Route Clean-up Rate hr S 115.46 As Needed
DI.0 Page 66 of 94
Automated Meter InfrasUucture System Equipment and Services ConUact
Belween: City ot Auburn and Ferguson
ATTACHMENT "C"
Project CP1317, Water Meter & Billing System Improvements, Contract No.15-11
SENSUS AMI BASE TERMS & ANNUAL MAINTENANCE AGREEMENT
DI.0 Page 67 of 94
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����i��wri��q��,��a�f 94
Automaled Meter InfrasUucture System Equlpment and Services Contract
Between: City of Auburn and Ferguson
ATTACHMENT "D"
Project CP1317, Water Meter & Billing System Improvements, Contract No, 15�11
CONTRACT SCHEDULE
City of Auburn and Ferguson Waterworks AMI Deployment Project
Schedule To Be Provided Within 30 Days of Si.gned Contract
DI.0 Page 78 of 94
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Automated Meter InfrasUucture System Equipment and Services ConUact
Between: City of Auburn and Ferguson
ATTACHMENT "E"
Project CP1317, Water Meter & Billing System Improvements, Contract No.15-11
EQUIPMENT WARRANTY
DI.0 Page 80 of 94
Sensus Limited Warranty
L General Product Coverage
Sensus USA Inc, ("Sensus") warrants its products and parts to be (ree from defects in
material and workmanship for one (1) year from the date of Sensus shipment and as
set forth below. All products are sold to customer ("Customer") pursuant to Sensus'
Terms ot Sale, avail�able at; http:llsensus.comlTCl ("Terms of Sale").
II. SR II� and accuSTREAMTM' 518", 314" & 1" Meters...
are warranted io perform to AWWA New Meter Accuracy Standards for five (5) years
(rom the date of Sensus shipment or until the regis�vation shown below, whichever
occurs firsi. Sensus further warranls ihat ihe SR II meter will perform to al least AWWA
Repaired Me�er Accuracy Standards for fifteen (15) years from �he dafe of Sensus
shipment or until ihe registration shown below, whichever occurs first:
G-500 R18
comliperl or by request from 1-800-METER-IT, for lwenfy (20) years from ihe date of
Sensus shipmenf. The iPERL System warranty does nof incltade ihe exfernal housing.
VIII. Maincase...
of ihe SR, SR II and PMM in both siandard and low lead alloy meters are warranied to
be free from defecis in material and work�manship for iwenfy-five (25j years from ihe
date of Sensus shipment. Composife and E-coated maincases will be free from defects
in mate�rial and workmanship for fifteen (15) years from the dale of Sensus shipmeni.
IX. Sensus "W" Series Turbo Meters, OMNITM' Me-+ters and Propeller Meters...
are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year
from the date of Sensus shipment,
NewMeterAccuracy RepairMeierAccuracy X'
5/8" SR II Mefer and 500,000 gallons 1,500,000 gallons
accuSTREAM Meter
3/4" SR II Meter and 750,000 gallons 2,250,000 gallons x�'
accuSTREAM Meter
1" SR II Meter and 1,000,000 gallons 3,000,000 gallons
accuSTREAM Meter
III. SR� 518", 314" & 1" Meters...
are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year
from ihe date of Sensus shipment. Sensus further warrants thai ihe 5/8", 3/4" and 1"
SR meter will perform to at IeastAWWA Repaired MeterAccuracyStandards for fifteen
(15) years from 1he date of Sensus shipment or until the registration shown below,
whichever occurs firsi:
Repair MeferAccuracy
5/a" SR Meter 1,500,000 gallons
3/4" SR Meter 2,250,000 gallons
1" SR Meter 3,000,000 gallons
IV. SR 1-112" & 2" Meters... XII.
are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year
from ihe date of Sensus shipmenL Sensus furiher warranis ihaf ihe 1-1/2" and 2" SR
meter wiil per�form to at leasi AWWA Repaired Meler Accuracy Standards for ten
(10) years from 1he dafe of Sensus shipment or until the registration shown below,
whichever occurs first:
Repair MeterAccuracy
1•1/2" SR Meter 5,000,000 gallons
2" SR Meter 8,000,000 gallons
V. PMM� 518", 314",1" Meters...
are warranted to perForm to AWWA New Meter Accuracy Standards for one (1) year
from ihe date of Sensus shipment. Sensus further warrants ihat the 5!8", 3l4", and
1" PMM meier will perform lo at least AWWA Repaired Mefer Accuracy Standards for
fiffeen (15) years from the dale of Sensus shipment or unfil ihe registration shown
below, whichever occurs first:
Repair MeferAccuracy
5/8" PMM 1,500,000 gallons
314" PMM 2,000,000 gallons
1" PMM 3,000,000 gallons
VI. PMM 1-112", 2" Meters...
are warranted to perform to AWWA New Meter Accuracy Standards for one (1) year
from the date of Sensus shipment. Sensus further warrants that the 1•112", and 2„
PMM meter will perform io at least AWWA Repaired Meier Accuracy Standards for
ten (10) years from ihe da�e of Sensus shipmenf or until 1he registraiion shown below,
whichever occurs first:
Repair MeferAccuracy
1-112" PMM 5,000,000 gallons
2" PMM 8,000,000 gallons
VII. iPERLT'" Water Management Systems...
ihat register water flow are warranted to perform to �he accuracy levels set forfh In ihe
IPERL Wafer Managemenl Sysiem Dafa Sheef (IPL-110), available ai wwwsensus.
Sensus accuMAGTM' Meters...
are warranted to be free from defects in material and workmanship, under normal
use and service, for 18 months from ihe date of Sensus shipmenl or 12 months from
siartup, whichever occurs first.
Sensus Registers...
are warranted to be free from defects in material and workmanship from the date
of Sensus shipment for the periods stated below or until lhe applicable registration
for AWWA Repaired Mefer Accuracy Sfandards, as sef forfh above, are surpassed,
whichever occurs f rst:
5/8" fhru 2" SR, SR II, PMM, accuSTREAM 25 years
Standard Registers
5/8" thru 2" SR, SR II, PMM, accuSTREAM 10 years
Encoder Regislers
Electronic Communication Index (ECI) 10years
All HSPU, IMP Contacfor, R.E.R. Elec. ROFI 1 year
Standard and Encoder Registers for: "W" Turbo 1 year
and Propeller Meters
OMNI Registerwiih Batfery 10years
Sensus Electric Meters...
are warranted to be free From defects in material and workmanship for one (1) year
from the date of Sensus shipment, Spare parts and components are warranted to be
free from defects in material and workmanship for one (1) year from the date of Sensus
shipmenL
Repaired or refufbished equipmenl repaired by Sensus is warranied to be free from
defects in maierial and workmanship for ninety (90) days from the date of Sensus
shipment or for the time remaining on the original warranry period, whichever is longer.
XIII. Batteries, iPERL System Components, AMR and FlexNetTM' System AMI Interface
Devices...
are warranted to be free from deFects ln material and workmanship from the date of
Sensus shipment for ihe period stated below:
Eleclronic TouchPads
10 years
RadioRead� MXU (Model 505C, 510R or 520R)
and Batferies 20 years`
Act•Pak� Instrumentation 1 year
TouchRead� Coupler and AMR Equipmenf 1 year
FlexNel Water or Gas SmartPointT"' Modules and Batteries 20 years"
Hand Held Devlce 1 year
Vehicle Gafeway Base Station 1 year
FlexNet Base Slafion (including ihe Mefro and M400 base s�ations) 1 year
Echo Transceiver 1 year
XIII. Batteries, iPERL System Components, AMR and FlexNetT"" System AMI Interface
Devices... (continued)
Remofe Transceiver
iConA and FlexNef Eleciriciiy SmarfPoinf Module
iPERL System Baftery and iPERL System Corrp�
Resideniial Elecironic
(continued)
1 year
1 year
20 years*
20 years`
—
—
DI.0 C�E�g��1 �94
Sensus Limited Warranty
"Sensus will repair or replace non-performing:
� RadioRead� MXU (Model 505C, 510R and 520R) and Balleries,
� FlexNel Water or Gas SmarfPoinl Modules (configured to the factory setfing of six
transmissions per day under normal system operation of up to one demand read to
each SmarlPoint Module per month and up fo iwo firmware downloads during ihe life
of the product) and batteries,
� Residential Electronic Registerwith hourly reads
� iPERL System Batteries, and/or the iPERL System flowtube, the flow sensing and
dala processing assemblies, and the register ("iPERL System Components") wiih
hourly reads al no cost for ihe first ien (10) years from ihe date of Sensus ship�ment,
and for ihe remaining ten (10) years, af a prorated percentage, applied towards
the published list prices in effect for the year product is accepted by Sensus under
warranty conditions according to ihe following schedule:
Years Replacemenf Price Years Replacement Price
1-10 0% 16 55%
11 30% I 17 60%
12 35% I 18 65%
13 40% I 19 70%
14 45% I 20 75%
15 50% � >20 100%
Note: Software supplied and licensed by Sensus is warranted accord�ing to the terms
of the applicable software license agreement. Sensus warrants that network and
monitoring services shall be pertormed in a professfonal and workmanlike manner.
XIV. Return...
Sensus' obligation, and Customer's exclusive remedy, under this Sensus Limited
Warranty is, at Sensus' option, to either (i) repair or replace the product, provided
the Cuslomer (a) rewms the product to the location designated by Sensus within the
warranty period; and (b) prepays the freight costs both to and from such location; or (ii)
deliver replacement components to the Customer, provided the Customer installs, at
its cost, such components in or on the product (as instructed by Sensus),
The return of products for warranty claims must follow Sensus' Returned Maierials
Authorization (RMA) procedures. Water meter retums musl include documentation
of the Customer's test results, Test results must be obtained according to AWWA
standards and must specify the meter serial number. The test results will not be valid
if the meter is found to contain toreign materials. If Customer chooses not to test a
Sensus water meter prior to returning it to Semsus, Sensus will repair or replace the
meter, at Sensus' option, after the meter has been tested by Sensus, The Customer
will be charged Sensus' then current testing fee, Sensus SmartPoints modules and
MXU's returned must be affixed wifh a compleled reium evaluation label, For all
returns, Sensus reserves the right to request meter read�ing records by serial number
to validate warranty claims,
For producfs lhat have become disconiinued or obsolete ("Obsolete Product"), Sensus
may, at its discrelion, replace such Obsolete Producf wilh a different producf model
("New Product"), provided that the New Product has substantially similar features as
ihe Obsolefe Producl. The New Producf shall be warranted as set forth in ihis Sensus
Limiled Warraniy.
THIS SECTION XIV SETS FORTH CUSTOMER'S SOLE REMEDY FOR THE
FAILURE OF THE PRODUCTS, SERVICES OR LICENSED SOFT�WARE TO
CONFORM TO THEIR RESPECTIVE WAR�RANTIES.
XV. Warranty Exceptions and No implied Warranties...
This Sensus Limiled Warranfy does nol include costs for removal or instal�lafion of
products, or costs for replacement labor or materials, which are the responsibility of
ihe Customer. The warranlies in this Sensus Limited Warranty do not apply to goods
that have been: installed improperly or in non•recommended installations; installed to
8601 Six Forks Road, Suite 700
r�¢iy�j, Nc z�si5
1-800-638-3748
a socket that fs not functional, or is not In safe operating condition, or is damaged, or
is in need of repair; iampered with; modified or repaired with parfs or assemblies nol
certified in wrifing by Sensus, including wilhout limilation, communication paris and
assemblies; improperly modified or repaired (including as a result of modifications
required by Sensus); converted; altered; damaged; read by equipment not approved
by Sensus; for water meters, used with substances other than water, used with non-
potable water, or used with waterthat contains dlrt, debris, deposits, or other Impurities;
subJected to misuse, improper storage, improper care, improper maintenance,
or improper periodic iesting (collecfively, "Excepfions."). If Sensus idenfifies any
Exceptions during examination, iroubleshooting or performing any type of support
on behalf of Customer, then Customer shall pay for andlor reimburse Sensus for
all expenses incurred by Sensus in examining, iroubleshooling, performing support
acfiviiies, repairing or replacing any Equipmenf ihat satisfies any of ihe Exceptions
defined above. The above wafranties do not apply in ihe evenl of Force Majeure, as
defined in the Terms of Sale.
THE WARRANTIES SET FORTH IN THIS SENSUS LIMITED WARRANTY ARE
THE ONLY WARRANTIES GIVEN WITH RESPECT TO THE GOODS, SOFTWARE
LICENSES AND SERVICES SOLD OR OTHERWISE PROVIDED BY SENSUS.
SENSUS EXPRESSLY DISCLAIMS ANY AND ALL OTHER REPRESENTATIONS
AND WARRANTIES, INCLUDING WITHOUT LIMITATION, NIARRANTIES AS
TO FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, NON-
INFRINGEMENTAND TITLE.
SENSUSASSUMES NO LIABILITY FOR COSTS OR EXPENSESASSOC IATED WITH
LOST REVENUE OR WITH THE REMOVAL OR INSTALLATION OF EQUIPMENT.
THE FOREGOING REMEDIES ARE CUSTOMER'S SOLE AND EXCLUSIVE
REMEDIES FOR THE FAILURE OF EQUIPMENT, LICENSED SOFTWARE OR
SERVICES TO CONFORM TO THEIR RESPECTIVE WARRANTIES.
XVI. Limitalion of Liabilily...
SENSUS' AGGREGATE LIABILITY INANYANDALL CAUSES OF ACTION ARISING
UNDER, OUT OF OR IN RELATION TO THIS AGREEMENT, ITS NEGOTIATION,
PERFORMANCE, BREACH OR TERMINATION (COLLECTIVELY "CAUSES OF
ACTION") SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER TO
SENSUS UNDER THIS AGREEMENT. THIS IS SO WHETHER THE CAUSES OF
ACTION ARE IN TORT, INCLUDING, WITHOUT LIMITATION, NEGLIGENCE OR
STRICT LIABILITY, IN CONTRACT, UNDER STATUTE OR OTHERWISE.
AS A SEPARATE AND INDEPENDENT LIMITATION ON LIABILITY, SENSUS'
LIABILITY SHALL BE LIMITED TO DIRECT DAMAGES. SENSUS SHALL NOT BE
LIABLE FOR: (I) ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL
DAMAGES; NOR (II) ANY REVENUE OR PROFITS LOST BY CUSTOMER OR ITS
AFFILIATES FROM ANY END USER(S), IRRESPECTIVE OF WHETHER SUCH
LOST REVENUE OR PROFITS IS CATEGORIZED AS DIRECT DAMAGES OR
OTHERWISE; NOR (III) ANY IN/OUT COSTS; NOR (IV) MANUAL METER READ
COSTS AND EXPENSES; NOR (V) DAMAGES ARISING FROM MAINCASE OR
BOTTOM PLATE BREAKAGE CAUSED BY FREEZING TERMPERATURES,
WATER HAMMER CONDITIONS, OR EXCESSIVE NIATER PRESSURE. "IN/OUT
COSTS" MEANS ANY COSTS AND EXPENSES INCURRED BY CUSTOMER IN
TRANSPORTING GOODS BETWEEN ITS WAREHOUSE AND ITS END USER'S
PREMISES AND ANY COSTS AND EXPENSES INCURRED BY CUSTOMER IN
INSTALLING, UNINSTALLING AND REMOVING GOODS. "END USER" MEANS
ANY END USER OF ELECTRICITYMIATER/GAS THAT PAYS CUSTOMER FOR
THE CONSUMPTION OF ELECTRICITYMIATER/GAS, AS APPLICABLE.
The limitations on Ilability set forth in this Agreement are fundamental inducements to
Sensus entering lnto this AgreemenL They apply uncondltionally and in all respects.
They are to be interpreied broadly so as to give Sensus ihe maximum protection
permitted under law,
To ihe maximum exfent permitted by law, no Cause of Aclion may be instituled by
Cusfomer againsf Sensus more ihan TWELVE (12) MONTHS after 1he Cause of
Action first arose. In the calculation of any damages in any Cause of Acfion, no
damages incurred more lhan TWELVE (12) MONTHS prior to the filing of ihe Cause
of Action shall be recoverable,
a
a
S��U�94
Automated Meter Infraslruclure System Equipment and Services ConUact
Between: City of Auburn and Ferguson
ATTACHMENT "F"
Project CP1317, Water Meter & Billing System Improvements, Contract No.15-11
INSURANCE CERTIFICATIONS AND ENDORSEMENTS
DI.0 Page 83 of 94
Automated Meter Infrastructure System Equipment and Services Contract
Between: City of Auburn and Ferguson
ATTACHMENT "G"
Project CP1317, Water Meter & Billing System Improvements, Contract No. 15-11
CONTRACTBONDFORM
Bondinq Documents To Be Provided At T�me of Contract Acceptance
DI.0 Page 84 of 94
Automated Meter InfrasUuclure System Equlpment and Services ConUact
Between: City of Auburn and Ferguson
CONTRACTBOND
CONTRACT NO. 15-11
BOND NO.
BOND TO CITY OF AUBURN, WASHINGTON
KNOW ALL MEN BY THESE PRESENTS:
That we, the undersigned,
as principal, and
a corporation,
organized and existing under the laws of the State of
as a surety corporation, and qualified under the laws of the State of Washington to become surety
upon bonds of contractors with municipal corporations, as surety, are jointly and severally held
and firmly bound to the City of Auburn, Washington, in the penal sum of
dollars, for
the payment of which sum we jointly and severally bind ourselves and our successors, heirs,
administrators or personal representatives as the case may be.
This obligation is entered into in pursuance of the Statutes of the State of Washington and the
Ordinances of the City of Auburn, Washington.
Dated at Auburn, Washington, this day of , 20
Nevertheless, the conditions of the above obligation are such that:
WHEREAS, the City of Auburn on the day of , 20 , let to the
above bounden principal a certain Contract. The said Contract being nuinbered 15-11, and
providing for the construction of Project CP1317, Water Meter & Billing System Improvements
(which Contract is referred to herein and is inade a part hereof as though attached hereto), and
WHEREAS, the said principal has accepted, or is about to accept, the said Contract, and
undertalce to perfonn the worlc therein provided for in the manner and within the time set forth:
NOW, THEREFORE, if the above bounden principal shall faithfully and truly observed and
comply with the tenns, conditions, and provisions of said Contract in all respects and shall well
and truly and fully do and perfonn all matters and things by them undertaken to be perfonned
under said Contract, upon the terins proposed therein, and any and all duly authorized
modifications of said Contract that may hereafter by made, and within the time prescribed
therein, and until the same is accepted, and shall pay all laborers, mechanics, subcontractors and
material men, and all persons who shall supply principal or subcontractors with provisions and
supplies for the carrying on of said worlc and shall hold said City of Auburn, Washington,
harmless from any loss or damage occasioned to any person or property by reason of any
carelessness or negligence on the part of said principal or any subcontractor in the perforinance
of said worlc, and shall in all respects faithfully �erform said Contract according to law, and shall
indemnify and hold the City of Auburn, Washington, harmless from any damage or expense by
reason of faihire of perforinance, as specified in said Contract, and
The undersigned principal and the undersigned surety present this contract bond related to the
Contract, PROVIDED that this document shall not be enforceable unless and until the City of
DI.0 Page 85 of 94
Automated Meter InfrasUucture System Equipment and Services ConUact
Between: City of Auburn and Ferguson
Auburn awards and executes the Contract to the undersigned principal. No obligations under
this bond, for the perfor�nance of the above-referenced contract, shall be enforceable until the
City of Auburn has executed the contract to the undersigned principal.
The Surety, hereby agrees that modifications and changes may be made in the tenns and
provisions of the aforesaid Contract without notice to Surety, and any such modifications or
changes increasing the total amount to be paid the Principal shall automatically increase the
obligation of the Surety on this Contract Bond in a like amount, such increase; however, not to
exceed twenty — five percent (25%) of the original amount of this bond without the consent of
the Surety.
PROVIDED, however, that after the acceptance of this Contract and the expiration of the lien
period, and if there are no liens pending, then the penal sum of this bond, shall be reduced to
either ten percent (10%) of the value of the improvements to the City or two thousand dollars
($2,000), whichever is greater, to warranty against defects appearing or developing in the
inaterial or worlananship provided or performed under this Contract within a period of one (1)
year after acceptance. Not withstanding the reduction of this bond, the principal and surety shall
hold the City of Auburn hannless from all defects appearing or developing in the material or
workmanship provided or performed under this Contract within a period of one (1) year after
acceptance, THEN and in that event this obligation shall be void; but otherwise it shall be and
remain in full force and effect.
It is hereby expressly agreed that if any legal action is necessary to be brought under the
conditions of this bond, that the decisions of the Courts of the State of Washington shall be
binding.
IN WITNESS WHEREOF, the above-bounden parties have executed this instrument this
day of , 20
C
Principal
Surety
Attorney in Fact
Resident Agent's Address & Phone Number
DI.0 Page 86 of 94
Automated Meter Infrastructure System Equfpment and Services ConUact
Between: City of Auburn and Fergusan
ATTACHMENT "H"
Project CP1317, Water Meter & Billing System Improvements, Contract No.15-11
PREVAILING WAGE RATES
All Prevailin� Wa�e Documents To Be Filed and Provided To The
City of Auburn with Washington State Labor And Industries Prior
to Execution of Services
DI.0 Page 87 of 94
Exhibit B
Schedule
DI.0 Page 88 of 94
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Exhibit C
Financing Plan
DI.0 Page 90 of 94
To:
From:
CC:
Date:
Re:
w�'ASHri��T��
City Council
Shelley Coleman, Finance Director
Nancy Backus, Mayor
July 6, 2015
Automated Metering Infrastructure (AMI)
Interoffice Memorandum
The City is going to implement an AMI program which includes new radio read meters, infrastructure to
relay the reads, and software. The current estimate for the program is $5.418M and the construction
timeline will be approximately 2.5 years.
The capital payout is estimated as follows:
AMI Program
Project Estimated Financing
Year Annual Cost Source
2015 $ 637,000 2013 Revenue Bonds
2016 1,867,000 Future Bond Issue
2017 2,914,000 Future Bond Issue
$ 5,418,000 Total
The planned bond debt service for this project will be paid from existing user rates. However, the
amount and timing of financing required for the Water Utility System capital program will dictate which
year the bonds need to be issued.
The attached graph and schedule shows the total financing need for the project is $1.867M in 2016 and
$2.914M in 2017. Bonding for capital programs is expensive and requires staff resources therefore it is
recommended to bridge the funding requirement for the project in 2016 with an interfund loan from
either the Sewer or Stormwater Utility. The City would then issue bonds in 2017 and repay the loan.
Attachment
Page 1 of 2
DI.0 .r�►.U�U!F�� ���ar�� rr�.�r� �c:7�� �n�,nc�i���e 91 of 94
s�z.o s�z.o Water System
5'Z Capital Financing Needs
(as of June 30,2015)
Sio
Ss.a Ss.a
58
$6.9 $6.9
$6.3 56.3
$5.9 $5.9
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2035 2016 2017 2018 2019 2020
■2013BOnds �PWTFIoan ORateFunded ■DehtFinancing �AMIProject�debt
financing required)
Major Projects: $1,OOOs
2015 2D16 2017 2018 2019 2020 2015-20 Total
AMI 637 1,867 2,914 5,418
Water Repair&Repl 1.700 260 1,900 3,860
Cascade Water Purchases 533 533 533 2,164 3,762
Coal Creek Springs 800 2,600 3,400
Wellllmprovements 3,180 3,180
Sireet Utility Improv 807 500 500 500 500 2,807
Academy Pump Sta 312 925 1,200 2.43�
Valley AC Main Repl 1,364 1,364
Reservoir Painting 7.250 1.250
Well 4 Power 8 Chlor 913 913
White River Crossing 450 450 9�
AWS Flooding Improv 89� 897
Fulmer Well Field Improv 813 813
Other 3.075 1,480 1.565 700 250 525 7,595
TOTAL 11,997 3,347 6,8% 5,883 4,143 6,339 38,596
DI G Paye 2 or z Page 92 of 94 �.a�,M„a����a �rnzo�s�3r,am
F\�inunu.31 Plamm�g Manugerlshzilev'CIP Fundingslsm tShu�l i
Exhibit D
Public Education/Communication Plan
DI.0 Page 93 of 94
AMI Proposed Communication Plan — City of Auburn, Washington
PURPOSE:
• Inform residents that new meters that are more advanced and accurate will be phased in over
time to Auburn business and residential utility customers
PROJECT SCOPE AND TIMELINE:
• Replacing 14,000 meters /$6.OM project over 3 years
• Project kickoff in 2015
• Late Summer 2015 towers and broadcasters installed, software integrated
• Fall 2015 begin installation to big commercial/industrial
• 2016-2017 residential installations
PRIMARY MESSAGING CHANNEL:
• Individual communication to business and households prior to new meter being installed (letter,
door hanger, bill insert, etc.)
• Add insert to utility bill as meter installation begins
• CodeRed phone call to neighborhoods or businesses where meter installation will be taking
place
• OPTIONAL: public education article in Auburn Magazine as meters begin to be installed
OTHER MESSAGING CHANNELS:
• Website information (via communication kit from vendor)
• Video message re: benefits of updated infrastructure (after stats can be curated)
• Social media (if needed or desired)
PRIMARY MESSAGES (courtesy City of Renton):
• Reduced meter reading costs
• Reduced staff exposure to hazards
• Rapid leak detection and early notification to customer
• Improved demand information to support
• Water use efficiency
• Modeling and analysis
• Earlier detection of `stuck' meters and tampering
• Facilitate accurate and timely billing
DI.0 Page 94 of 94