HomeMy WebLinkAboutAG-C-458AGREEMENT FOR PROFESSIONAL SERVICES
AG -C -458
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Axis Planning & Development, LLC, a State of Washington limited liability
company, whose address is 1529 Western Avenue, Seattle, WA 98101, hereinafter
referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2016 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
Agreement No. AG -C -458
Page 1 of 11
3. COMPENSATION.
The total lump sum compensation amount for this Agreement shall be $185,913.00
which shall be paid in 21 monthly installments of $8,853.00 and shall be full
compensation for work performed and services rendered, including, but not limited to,
all labor, materials, supplies, mileage, travel time, equipment, incidentals, and other
expenses necessary to complete the work. Additional Services may be added to this
Contract by way of amendment.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the performance
of any work under this AGREEMENT without prior written permission of the CITY. No
permission for subcontracting shall create, between the CITY and subcontractor, any
contract or any other relationship.
Compensation for any sub - consultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non -salary costs and
fixed fee costs for the sub - consultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall perform its services to conform to generally- accepted
professional project management standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the adequacy of its services. Except as otherwise
provided herein, neither the CITY'S review, approval or acceptance of, nor payment for,
any of the services shall be construed to operate as a waiver of any rights under this
Agreement No. AG -C -458
Page 2 of 11
Agreement or of any cause of action arising out of the performance of this Agreement to
the full extent of the law.
6. INDEMNIFICATION /HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
provided that such claim, damage, loss or expense is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible property (other than
the Work itself), but only to the extent caused by the negligent acts or omissions of the
Consultant, a Subcontractor, anyone directly or indirectly employed by them or anyone
for whose acts they may be liable, regardless of whether or not such claim, damage,
loss or expense is caused in part by a party indemnified hereunder. Consultant,
however, shall not be obligated under the Agreement to indemnify CITY or its
representative for claims arising from the sole negligence or willful misconduct of CITY
or its representative or its agents, employees, or independent contractors who are
directly responsible to CITY. In the case of concurrent negligence as between
CONSULTANT and Indemnitees, CONSULTANT shall only be required to so indemnify
to the extent of CONSULTANT's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the CONSULTANT'S
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of
this indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
Agreement No. AG -C -458
Page 3 of 11
7. INDEPENDENT CONTRACTOR /ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non - owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
Agreement No. AG -C -458
Page 4 of 11
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
91
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
Agreement No. AG -C -458
Page 5 of 11
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A -:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated, prepared
or obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN.
CONSULTANT agrees to leave all hard and electronic project documentation with the
Agreement No. AG -C -458
Page 6 of 11
CITY. In addition, the CONSULTANT agrees to maintain all books and records relating
to its operation and concerning this Agreement for a period of six (6) years following the
date that this Agreement is expired or otherwise terminated. The CONSULTANT further
agrees that the CITY may inspect any and all documents held by the CONSULTANT
and relating to this Agreement upon good cause at any reasonable time within the six
(6) year period. The CONSULTANT also agrees to provide to the CITY, at the CITY'S
request, the originals of all documents specified in this Section and information
compiled in providing services to the CITY under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three -year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
Agreement No. AG -C -458
Page 7 of 11
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
Agreement No. AG -C -458
Page 8 of 11
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
Agreement No. AG -C -458
Page 9 of 11
13.9. This Agreement shall.be administered by Carrie Holmes on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Jacob Sweeting
25 W Main Street
Auburn WA 98001
Phone: 253.804.3118
E -mail: jweeting@auburnwa.gov
Key Contact for Axis Planning & Development, LLC
Irma Dore
1529 Western Avenue
Seattle, WA 98101
425- 281 -5939
Axis Planning & Development LLC
Attn: Carrie Holmes
292976 th Avenue SE #407
Mercer Island, WA 98040
Phone: 206- 793 -6547
E -mail: cholmes(daxispnd.com
13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly
given if mailed by certified mail, return receipt requested, and addressed to the address
for the party set forth in 13.9 or if to such other person designated by a party to receive
such notice. It is provided, however, that mailing such notices or communications by
certified mail, return receipt requested is an option, not a requirement, unless
specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement No. AG -C -458
Page 10 of 11
CITY OF AUBURN
Q)
Nancy Bacl Mayor
Date d
ATTEST-
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
(/P"s -
Daniel B. Hei , City Aftornly
AXIS PLANNING & DEVELOPMENT LLC
BY: 9-1' /,nz �
Title: .�ifil�Anl�/✓
Federal Tax ID # 7 / 10 300 /%j�,
Agreement No. AG -C-458
Page 11 of 11
CITY OF AUBURN
Nancy Backus, Mayor
Date
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
AXIS PLANNING & DEVELOPMENT LLC
LOW
Titl
Federal Tax ID #
Agreement No. AG -C -458
Page 11 of 11
EXHIBIT A
SCOPE OF WORK
The Consultant shall provide project management services throughout the design, construction,
and close -out phases of the project. The Consultant will monitor and manage the project scope,
schedule, and budget to ensure the project outcomes meet the City's objectives. The Consultant
will manage other consultants and contractors performing work for this project. The Consultant
will be responsible for tracking, steering, and reporting project progress to the City. The
Consultant will facilitate the planning, scheduling, and coordination of meetings with project
consultants and contractors, stakeholders, the public, and City staff. The Consultant will
coordinate with the City's contract administrator and construction clerk to process construction
documentation, submittals, requests for information, and pay requests. The Consultant will be
responsible for maintaining electronic and hardcopy files of all project related information using
the City's file system.
Assumptions
• The Consultant shall at all times act as a representative of the City and, as such, shall
adhere to all codes of conduct and behavior as described in the City of Auburn employee
handbook.
• The Consultant shall provide weekly project updates to City staff via e -mail that provide
a summary of progress made, outstanding issues, upcoming events /milestones, budget
and schedule status.
• The City shall provide contract administration support and clerical support to the
Consultant for the processing of invoices and payments, contract administration, letter
production, copies, and tiling.
• The City will provide a workstation to the Consultant at the City offices and the
Consultant shall hold regular hours at City offices at least two days per week for at least
3 hours per day.
• The Consultant shall invoice the City on a monthly basis.
• The Consultant's scope of work and level of effort shall generally conform to the tables
included in this scope of work. However, it is anticipated that scope tasks and level of
effort may vary from what is shown on the included tables. Such variations shall not be
cause for additional compensation unless it is determined by the City that the overall
level of effort required for all tasks has increased and that additional compensation is
justified.
• The Consultant will receive and review and approve or reject /return all invoices and
requests for payments received from other consultants and from contractors hired by the
City for this project.
• The Consultant will receive construction submittals and requests for information and
routes as necessary to City staff for review, and then compile and return the responses as
applicable.
The project duration is assumed to be 21 months. An increase in the project duration shall
not be cause for additional compensation unless it is determined by the City that the
overall level of effort required by the Consultant has increased due to the increased
project duration.
Exhibit A
Agreement No. AG -C -458
Page 1 of 5
EXHIBIT A
SCOPE OF WORK
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Exhibit A
Agreement No. AG -C -458
Page 2 of 5
EXHIBIT A
SCOPE OF WORK
Exhibit A
Agreement No. AG -C -458
Page 3 of 5
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Exhibit A
Agreement No. AG -C -458
Page 3 of 5
EXHIBIT A
SCOPE OF WORK
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3weeks
12
neon through the conurunbn cerud and dpwuur.
12
seboawl
101COnavacco.
44 .0,
Aeeumex the Cd: will be meponsible for genoalion
of agendas and Owner /Arrhhnn /Cnmreanr CIA
e.tingnutes n.is- aul�hntehdame of wedlr
eetings 8 eBe abwrv.tbn, pnep+ralion tar
heetinga (waM1 as Lringbg Jechions of ahm aubn
kelm 1. 111. nheeninReh js nowdtin6COA ovii
notes ant tucking ashen Rpma12 hear meeting. 1
Consnoabn4Uwo Thu B/6 /15
40 weeks
1W
hour Potp. l ht travel)
In coon lnauon with Conran Adminiuwwr &
Ado nhuativa Asiva in r.view Raqu.Vt lot
Idnrma orinl RI rill, wbmkvh and Cnnamn on
ChaJge Ililenlwe (CC de) for roc nfornuanre wit h
emg.un ... J ds;gq,: h «kaga:.f rest eairmln
and budget; pwvkle recumm..endniuns for
.npm.:ment and /or r.bO add as Ineeeusy ant
Conmm"bn hblugonoann &"conciliation
40 weeks
Ww
..tile; R..a.,. ret0onta 13 Mun pe,weak)
A sumee the GC will be resyonsil* for Voclaten
of agendas and meetingnow> Aeisscopeis
aneMaree of meetings and me Obumlbn,
ge..r una cclA meeting nom, and tracking .,tiro
Cnmmiasinnin ) wh Ihit 1/1)ph
2 week,
8
gems 11 horn eve,,firtil, l hair pep, l hr vawll
mrwOan) wks Thu Spit /1g
2wccks
p++
r,rl silo hill rnw ylp.ry m 6 his ry r day
?n
suLvoml
pepantion, roodinatbn with event cull, action
11
Ope_Jng of Cetnm Thu 6/9/16
8
kmi budgets tr_ackhug
g
mdoml
( orrolnnp with design and construction mans for
prnpedy dlrumenutinn &titre on,; mark and
nwmr construction pinch Ions; work with the
pnojeat Icup m 6eneute,tree.1 d. .... ntatun
emh o an each drawing, eyeunbn and
aimm"a ice o"...1, gunantm and rmu tie,'
eubsu ntlal in rinctbn notice, lbal comp ktion
noti[C and Mrtillrawi pt IXNPae[y. ASwmnt
askun<e Imo Comran Adobhtotor and
12
Resat Clwe Om
gweeka
31
Adminh"alive Aminam 4M1wn eek
I
32
ruhraor,
Exhibit A
Agreement No. AG -C -458
Page 4 of 5
EXHIBIT A
SCOPE OF WORK
Exhibit A
Agreement No. AG -C -458
Page 5 of 5
1241
$186,150
Sub Total @$150 /Immj
Not
$5,81956
mil!y- :..rm,i mas p!r rv!!k IFSrate ors]!mle.,
miles rw dam,
x$6,065)
.onllrr iW9V miduNP NO4[!IO ROreed Ease]
0aober31, 2014
1
6mrhae talk, thatare looted at the CM or see, travel has been in,k ded
2
No Inimb rs abins required for phone, Copies, e¢ a, than will he provided
b, the COA
$115,9M
5ubmolCUnvee Amnunt
3
Axis will 12p into COA surf such as ContoU Administrator and Admin6lF alive
Aabrant.
21
Comma ritualism Datember 1, 2014.Aueust 31,
1016 in months
$8,85255
Marchlr R<tofno
$W3.00
March /, Re.1m,,(rounded)
$185.Moo
rowl C-0. Amour, (durmlm XroundM
mmth/1
Exhibit A
Agreement No. AG -C -458
Page 5 of 5