HomeMy WebLinkAboutAG-S-082A 3IL-,I
CITY OF AUBURN
AGREEMENT FOR SERVICES
AG -S -082
THIS AGREEMENT made and entered into on this �Aay oflwry
2014, by and between the City of Auburn, a municipal corporation of the State of
Washington,'hereinafter referred to as "City" and Resource Stewards, LLC, PO Box
48328, Seattle, WA 98146, hereinafter referred to as the "Provider."
WITNESSETH:
WHEREAS, the City is in need of the services of individuals, employees or firms
for School Recycling Outreach work; and,
WHEREAS, the City desires to retain the Provider to provide said services in
connection with the City's work; and,
WHEREAS, the Provider is qualified and able to provide services in connection
with the City's needs for the above - described work, and is willing and agreeable to
provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Services .
The Provider agrees to perform in a good and professional manner the tasks
described on Exhibit "A" which is attached hereto and by this reference made a
part of this Agreement. (The tasks described on Exhibit "A" shall be individually
referred to as a "task," and collectively referred to as the "services. ") The Provider
shall perform. the services as an independent contractor ,and shall not be deemed,
by virtue of this Agreement and the performance thereof, to have entered into any
partnership, joint venture, employment or other relationship with the City.
2. Additional Services
In the event additional services with respect to related work are required beyond
those specified in the Scope of Work, and not included in the'compensation listed
in this Agreement, a contract amendment shall be set forth in writing and shall be
executed by the respective parties prior to the Provider's performance of the
services there under, except as may be provided to the contrary in Section 3 of this
Agreement. Upon proper completion and execution of an Amendment (agreement
for additional services), such Amendment shall be incorporated into this
Agreement and shall have the same force and effect as if the terms of such
Amendment were a part of this Agreement as originally executed. The
performance of services pursuant to an Amendment shall be subject fo the terms
and conditions of this Agreement except where the,Amendment provides to the
contrary, in which case the terms and conditions of any such Amendment shall
control. In all other respects, any Amendment shall supplementand be construed
in accordance with the terms and conditions of this Agreement.
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3. Performance of Additional, Services, Prior to Execution of an Amendment
The parties hereby agree that situations may arise in which services other than
those described on Exhibit "A" are desired by the City and the time period for the
completion of such services makes the execution of Amendment impractical prior
to the commencement of the Provider's performance of the requested services.
The Provider hereby agrees that it shall perform such services upon the written
request of an authorized representative of the City pending execution of an
Amendment, at a rate of compensation to be agreed to in connection therewith.
The invoice procedure for any such additional services shall be as described in
Section 7 of this Agreement.
4. Provider's Representations '
The Provider hereby represents and warrants that the Provider has all necessary
licenses and certifications to perform the services provided for herein, and is
qualified to perform such services. '
5. City's Responsibilities .
The City shall do the following in a timely manner so as not to delay, the services.of
the Provider:
a. Designate in writing a person to act as the City's representative with respect to
the services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies' and
decisions with respect to the services.
b. Furnish. the Provider with.all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as.required for the Provider to
perform the services provided for he
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and
other documents prepared by the Provider and render decisions regarding such
documents in a timely' manner to prevent delay of the services.
6. Acceptable Standards
The Provider shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to the City..
7.. Compensation
As compensation for the Provider's performance o' f the services provided for
herein, the City shall pay the Provider the fees and costs specified on Exhibit "B"
which is attached, hereto, and by this reference made, a part of this Agreement (or
as specified in an-Amendment). The Provider shall submit to the City an invoice or
statement of time spent on tasks inclubed in the scope'of work provided herein,
and the City upon acceptance of the invoice or statement _sh_ all process the invoice
or statement in the next billing /claim: cycle following receipt of the invoice or
statement, and shall remit payment to the Provider thereafter in the normal course,
subject to any conditions or provisions in`this;Agreement or Amendment. The
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Agreement number must appear on all invoices or statements submitted. The not -
to- exceed amount for this agreement is $13,600.
Time for Performance and Term of Agreement
The Provider shall not begin any work under this Agreement until authorized in
writing by the City. The Provider shall perform the services provided for herein in
accordance with the direction and scheduling provided on Exhibit "A" attached
hereto and incorporated herein by this reference, unless otherwise agreed to in
writing by the parties. All work under this Agreement shall be completed by June
30, 2015.
Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise
prepared by the Provider as part of his performance of.this Agreement (the "Work
Products ") shall be owned by and become the property of the City, and -may be
used by the City for any purpose beneficial to the City.
10. Records Insoectiomand Audit
All compensation payments shall be subject to the adjustments for. any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by the City for a period of up to three (3)
years from the final payment for work performed under this Agreement.
11. Continuation of Performance
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, the Provider agrees that, notwithstanding such dispute or
conflict, the Provider shall continue to make a good faith effort to 'cooperate and
continue work toward successful completion of assigned duties and
responsibilities.
12. Administration of Agreement
This Agreement shall be administered by Kim Ducote, on behalf of the Provider,
and by the Mayo; of the City, or designee, on behalf, of the City. Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn
Kathleen Edman
Solid Waste Services
25 W Main St
Auburn, WA 98001 -4998
Phone: 253 -931 -3047
Fax: 253- 876 -1900
E -mail: kedman @auburnwa.gov
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Resource Stewards, LLC
Kim Ducote'
Principal
PO Box 46328
Seattle, WA 98146
Phone: 206 -551 -4850
Fax: 206 - 767 -3030
E -mail: Kim @ResourceStewards.com
13. Notices .. • . .
All notices or communications permitted.or required to be given under this .
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail; postage prepaid; for
mailing by certified mail, return receipt requested, and addressed, if to a parry of
this Agreement, to the address for the party set forth above. .
Either-party may change his; her or its address by giving notice in writing, stating
his, her or its new address, to the other party, pursuant to the procedure set forth
above.
14. Insurance _ I
The Provider shall procure and maintain-for, the A uration of this Agreement;
insurance against claims for injuries to persons or damage•to property which may
arise from.or in connection with the performance of the work hereunder by the
-P_rovider, or the Provider's agents; representatives, employees, or subcontractors.
Provider's maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of the Provider to the.coverage provided by such
insurance; or otherwise limit the.City's recourse -to any remedy available at law or
in.equity..
The Service. Provider. shall obtain insurance of the types described.below:
a. Automobile Liability insurance, covering'all owned, non- owned, hired and'
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form.CA 00 01 or a substitute form providing equivalent liability coverage`. 'If
necessary, the policy shall be endorsed to provide contractual liability-
coverage
.''Provider'shall maintain automobile insurance with minimum
combined single limit for bodily injury and property damage of $1,000,000 per
accident:
b. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations;
independent contractors,. products' -`completed operations, stopgap liability,
personal injury and advertising injury, and Iiability 'assumed under an insured
contract. The Commercial General Liability insurance shall be endorsed to
provide the Aggregate Per Project Endorsement ISO form CG 25 0311:85.
There shall be no endorsement or modification of the Commercial General
Liability insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to the
work performed for the City.using ISO Additional Insured endorsement
CG 20 10 10 01 and Additional Insured - Completed Operations endorsement
CG 20 37 10 01 or substitute. endorsements providing equivalent coverage.
Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000
products- completed operations aggregate limit.
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c: Worker's Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The Provider's insurance coverage shall be primary insurance as respects the
City. Any insurance, self- insurance, or insurance pool coverage maintained by
the City shall be excess of the Provider's insurance and shall not contribute
with it.
b. The Provider's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after 30 days prior written notice-by certified
mail, return receipt requested, has been given to the City.
Insurance is to be placed with an authorized insurer in Washington State. The
insurer must have a current A.M. Best rating of not less than A:VII.
Provider shall furnish the City with certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Provider
before commencement of the work. The City reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the City
at any time. The City will pay no progress payments under Section 7 until the
Provider has fully complied with this section.
15. Indemnification /Hold Harmless
The Provider shall defend, indemnify and hold the City and its officers, officials,
employees, and volunteers harmless from any and all claims, injuries, damages,
losses, or suits including attorney fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the
sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury
to persons or damages to property caused by or resulting from the concurrent
negligence of the Provider and the City, its officers, officials, employees, and
volunteers, the Provider's liability hereunder shall be only to the extent of the
Provider's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Provider's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this
section shall survive the expiration or termination of this Agreement.
16. Assignment
Neither party to this Agreement shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party hereto. No
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assignment or transfer of any interest under this Agreement shall be deemed to
release the assignor from any liability or obligation under this Agreement, or to
cause any such liability or obligation to be reduced to a secondary liability or
obligation.
17. Nondiscrimination
The Provider may not discriminate regarding any-services or activities to which this
.'.Agreement may apply directly- or through contractual, hiring, or other arrangements
on the grounds of race, color, creed, religion, national origin, sex, age, or where
there is the presence of any sensory, mental.or physical handicap.
18. Amendment. Modification or Waiver
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid. or of any effect unless made in writing, signed by the
party or parties to be bound, or such party's or parties' duly authorized,
representative(s) and specifying with particularity the nature and extent of such
amendment;• modification or waiver. Any,waiver by any party of any default of the
other party shall not affect or impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and
pursuant to this Agreement. i. 1, -
19. Termination and Suspension • I -
Either party may terminate this Agreement upon written,notice to the other party if
the other party fails substantially to perform in accordance with the terms of this
Agreement through no fault of the party-terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written
notice to the Provider if the services provided for-herein are no longer needed from
the Provider.
If this Agreement•is terminated through no fault of the. Provider, the Provider shall
be compensated for services performed prior to termination in accordance with the
rate of compensation provided in Exhibit "B" hereof.
20. Parties in Interest
This Agreement shall.be binding upon, and the benefits and obligations provided
for herein shall inure to and bind, the parties hereto and their respective
successors and assigns, provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Agreement. This
Agreement is for the exclusive benefit of the parties hereto and it does not create a
contractual relationship.with or exist for the benefit of any third party, including
contractors; sub- contractors and their sureties.
21. Costs to Prevailing Party
In the event of such litigation or other legal action, to enforce any rights,
responsibilities or obligations under this Agreement, the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
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22. Applicable Law
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be in of the county in Washington State in which the
property or project is located, and if not site specific, then in King County,
Washington; provided, however, that it is agreed and understood that any
applicable statute of limitation shall commence no later than the substantial
completion by the Provider of the services.
23. Captions, Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or
sections to which they apply. As used herein, where appropriate, the singular shall
include the plural and vice versa and masculine, feminine and neuter expressions
shall be interchangeable. Interpretation or construction of this Agreement shall not
be affected by any determination as to who is the drafter of this Agreement, this
Agreement having been drafted by mutual agreement of the parties.
24. Severable Provisions
Each provision of this Agreement is intended to be severable. If any provision
hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement.
25. Entire Agreement
This Agreement contains the entire understanding of the parties hereto in respect
to the transactions contemplated hereby and supersedes all prior agreements and
understandings between the parties with respect to such subject matter.
26. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be
one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other
party.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed effective the day and year first set forth above.
CITY OF AUBURN
ancy B c s; Mayor
Attest:
Danielle Daskam City Clerk
WIN
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RESOI,JRCE,STEWARDS,- LLC
Signature 1
Name: "1 /i�_(JI(k 0 it
Title: �r/n1tj va/
Federal Tax ID No
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EXHIBIT A
SCOPE OF WORK
Resource Stewards, LLC will initiate work on the tasks outlined in this Exhibit . only on an
"as assigned" basis by the City. Resource Stewards, LLC will only engage in work on
these tasks after work products, timelines, and objectives are more fully defined by the
City, and a. "not to exceed" budget is established for specific task components.
The Provider, in conjunction with the City, will provide school recycling and waste
prevention outreach directed at Auburn School District (ASD) students. City staff and
Provider will coordinate with the Auburn School District's Resource Conservation
Manager (RCM) to conduct school waste audits, recycle program tune -ups, staff
trainings, waste reduction and recycling classroom presentations, and to promote King
County School Programs, Washington Green Schools and other regional recycling
programs. The Provider will present the City Grade 3 "Waste Reduction & Recycling ",
Grade 2 — 8 "Worm Bin Composting ", and the Puget Sound Energy Grade 6 - 8
(Science) "Powerful Choices" presentations, and other waste reduction presentations to
various grades, upon request, to students in ASD.
Waste reduction and recycling education and outreach will be offered through multiple
methods which may include, but are not limited to: classroom presentations, on -site
visits and training, informational hand -outs, and promotional events and /or items.
Goal Statement: The goal of this task is to Increase waste reduction and recycling
awareness among Auburn's students, resulting in more positive waste management
behaviors both at home and school.
Outcome Statement: Over the 6 -month Coordinated Prevention Grant and King
County Waste Reduction and Recycling Grant periods, the Provider will give at least 30
classroom presentations and promote other local environmental programs and
presentations, upon request.
Expected Outcome of Outreach:
Recycling: Collect 1,500 total tons from 19 ASD schools
Method of Evaluation: The Provider will evaluate this task by the number of students
reached through classroom presentations. The Provider will create and implement a
survey for the students before and after the presentations to determine the
effectiveness of the presentations. The City will work with the Provider and the ASD
Resource Conservation Manager to track the tons recycled at each school.
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Work Plan, Deliverables and Activities
1.) January 2015 - Meet with RCM and City to plan 2015 outreach; Design and
develop or update presentation and materials.
2.) February to June 12, 2015 - Promote & deliver - recycling & waste reduction
information, presentations and program tune -ups.
3.) June '13 _ 22, 2015 - Evaluate & write Final Summary for School year. Due by
6/22/15.
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EXHIBIT B
PROJECT COMPENSATION
Compensation shall be on a time and materials basis with a not -to- exceed agreement
amount of $13,600.00. Time will be reimbursed at $00.00 per hour for Provider, Kim
Ducote and $55.00 per hour for Staff.
Task Description Not to exceed
Task 1. Auburn School Recycling Program
- Implementation and Outreach $13,600.00
TOTAL COMPENSATION
$13,600.00
DIRECT NON - SALARY REIMBURSABLE EXPENSES
Outside Reproduction Fees
Materials and Supplies — pertaining to tasks
• Mileage at 55.5 cents /mile or the current approved IRS rate.
All direct non -salary reimbursements are at cost with no mark -up.
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