HomeMy WebLinkAbout05-26-2015 MinutesCity Council Study Session
May 26, 2015 - 5:30 PM
Auburn City Hall
VJA�NINGTON MINUTES
CALL TO ORDER
Councilmember Osborne called the meeting to order at 5:30 p.m. in the
Council Chambers at Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
City Councilmembers present: Rich Wagner, Bill Peloza, Largo
Wales, Wayne Osborne, Claude DaCorsi. Deputy Mayor Holman
and Councilmember Wales were excused.
City officials and staff members present included: Mayor Nancy
Backus, City Attorney Daniel B. Heid, Community Development and
Public Works Director Kevin Snyder, Finance Director Shelley
Coleman, Human Resources and Risk Management Director Rob
Roscoe, Assistant Chief of Police William Pierson, Director of
Administration Michael Hursh, Public Affairs and Marketing Liaison
Dana Hinman, IT Operations Manager Ashley Riggs, IT Customer
Support Manager Reba Stowe, and Deputy City Clerk Shawn
Campbell.
AGENDA ITEMS FOR COUNCIL DISCUSSION
A. 1 st Quarter 2015 Financial Report - 15 Minute Presentation /5 Minute
Q &A (Coleman)
Director Coleman explained she has adjusted the quarterly report to
include the dashboard slides. The General Fund revenues include
property taxes, sales taxes, other taxes, intergovernmental (grants),
service fees, culture and recreation fees and other fees and
charges. The property taxes and other tax bracket are lower then
expected due to the time of year. The electric and gas tax are low
due to the warmer winter and not as much electricity or natural gas
was needed to heat homes this winter.
Expenditures include personnel, supplies and services,
intergovernmental and other. The year to date expenditures and all
departments are within budget.
Councilmember Peloza asked about the low water / sewer usage.
Director Coleman explained higher flows occur through the summer.
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Director Coleman explained the City had a large deposit from real
estate excise tax transactions in March. The City received $1.2
million, this included the Market at Lake Tapps, Safeway distribution
center and the Outlet Collection.
Councilmember Wagner asked if REET 1 and REET 2 funds have
been combined in the spreadsheet and what can the City spend the
different funds on. Director Coleman explained the funds are
combined. They can both be used on roads, streets, parks and utility
infrastructure. REET 1 can also be used for administration and
general government buildings.
Councilmember Osborne asked why pet licensing is down over last
year at this time. Director Coleman explained there was a spike in
the first quarter of pet licensing in 2014 due to a change in the pet
licensing requirement.
Mayor Backus stated the funds for the animal licenses are a pass
through and go directly to the Auburn Valley Humane Society.
B. Workers Comp and Liability Assessment - 20 Minute
Presentation /10 Minute Q&A (Roscoe)
Director Roscoe provided Council with an update on the Workers
Compensation Program since the City has gone self insured.
Workers Compensation sets the amount the City pays for injuries.
Claims that were opened prior to 2014 stay with the State of
Washington Workers Compensation program. The City will continue
to pay fees to the state to monitor the City's self insured status.
A percentage of salaries go towards the City's Workers
Compensation fund. There are fixed costs to the third party
administrator and medical expenses are for the actual claims from
2014.
Director Roscoe explained the City's liability and property insurance
is with Washington Cities Insurance Authority, a risk sharing pool.
The goal of a risk sharing pool is to keep rates stable. The rates are
calculated on the last five years' loss. An individual jurisdiction has
their losses capped at $100,000.00.
III. OTHER DISCUSSION ITEMS
There was no other discussion.
IV. ADJOURNMENT
There being no further discussion, the meeting adjourned at 6:18 p.m.
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APPROVED this 3 day of , 2015.
;hawri Campbell, Deputy City Clerk
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