HomeMy WebLinkAbout08-24-2015 CITY COUNCIL STUDY SESSION AGENDAAlityrB
URN
WASHINGTON
City Council Study Session
August 24, 2015 - 5:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. 2nd Quarter 2015 Financial Report* (Coleman)
B. Resolution No. 5163* (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor and City Clerk to execute Public Way Agreement No. 15 -22 between
the City of Auburn and Sprint Communications Company L.P.
C. Annual Street Selection for Arterial and Local Street Preservation*
(Snyder)
D. Easement Relinquishment for 1905 Howard Road SE, Parcel 1921059206*
(Snyder)
IV. OTHER DISCUSSION ITEMS
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 64
DI.A
AUBURN
wASHINu
Agenda Subject:
2nd Quarter 2015 Financial Report
Department:
Finance
AGENDA BILL APPROVAL FORM
Attachments:
Q2 Financial Report
Administrative Recommendation:
Date:
August 18, 2015
Budget Impact:
$0
For discussion only.
Background Summary:
The purpose of the quarterly financial report is to summarize for the City Council the
general state of Citywide financial affairs and to highlight significant items or trends
that the City Council should be aware of. The following provides a high level summary
of the City's financial performance; further details can be found within the attached
financial report.
The second quarter status report is based on financial data available as of July 30,
2015 for the period ending June 30, 2015. Sales tax information represents business
activity that occurred through April 2015.
General Fund:
The General Fund is the City's largest fund and accounts for the majority of City
resources and services, other than those required by statute to be accounted for in
another fund.
Through June 2015, General Fund revenues totaled $30.9 million and exceed the
year -to -date budget of $29.8 million due primarily to increased revenues from sales
tax collections, development services fees, and revenues from culture and recreation
activities. Retail sales tax collections through the second quarter of 2015 exceed
budget by $467,000 or 7.1 %, and exceed revenues collected for the same period last
year by $360,000. Development services fees collected through the first half of 2015
exceed budget expectations by $314,000, or 78.3 %, due primarily to an increase in
plan check revenues, which have already exceeded budget for the year. In addition,
culture and recreation revenues exceed budget by $204,000, or 19.7 %, primarily due
to higher than anticipated revenues for greens fees at the Auburn Golf Course as well
as an increase in revenues for league fees. These favorable increases are slightly
AUBURN * MORE THAN YOU IMAGINED Page 2 of 64
DI.A
offset by lower than budgeted collections for electric and natural gas taxes ($345,000,
or 13.0 %) due primarily to a mild winter that reduced customer heating demands. This
also resulted in a year- over -year decline in electric and natural gas collections from
the same period last year.
General Fund expenditures through the first half of 2015 totaled $28.4 million
compared to a budget of $30.4 million. Year -to -date General Fund expenditures are
running 7.3% or $1.9 million higher than the same period last year. The increase in
year- over -year expenditures is due to several factors, including a $1.3 million transfer
to Cumulative Reserve to replenish prior withdrawals, and an increase in interfund
charges (particularly in Innovation and Technology due to increased operating and
equipment replacement costs, and in Equipment Rental due to the addition of the Golf
Course to the General Fund and increased operating, capital construction and
replacement costs). In addition, salary and benefit costs have increased year -to -date
by $565,000, or 3.7% due to lower departmental vacancies compared to the year prior
as well as increased costs associated with health care and pensions.
Year -to -date, 2,563 pet licenses have been sold resulting in $73,605 in revenue. For
the same period in 2014, 3,063 licenses were sold resulting in $76,930 in revenue.
Enterprise Funds:
The City's seven enterprise funds account for operations with revenues primarily
provided from user fees, charges or contracts for services.
At the end of the second quarter, the Water fund had operating income of $110,400
compared to operating income of $273,800 in 2014. The Sewer fund ended the
quarter with a net loss of $17,000 compared to income of $81,000 in 2014. The
Sewer -Metro Utility ended the period with an operating loss of $174,000 compared to
operating income of $1,303,100 in the previous year. Lastly, the Stormwater Utility
ended the quarter with operating income of $692,300 which compares to operating
income of $759,200 in 2014.
The Cemetery ended the second quarter with net operating income of $68,200
compared to an operating loss of $28,000 in 2014.
Internal Service Funds:
Internal Service Funds provide services to other City departments and include
functions such as Insurance, Worker's Compensation, Facilities, Innovation and
Technology, and Equipment Rental. All funds have sufficient revenues to cover year -
to -date expenditures.
Investment Portfolio:
AUBURN * MORE THAN YOU IMAGINED Page 3 of 64
The City's total cash and investments at the end of Q2 -2015 was $121.9, and
compares to $118.3 million at the end of Q1 -2015.
Reviewed by Council Committees:
Councilmember:
Staff: Coleman
Meeting Date: August 24, 2015 Item Number: DI.A
DI.A AUBURN * MORE THAN YOU IMAGINED Page 4 of 64
N
Quarterly Financial Report
Through Q2 -2015
General Fund Summary
0
$18
$16
$14
$12
$10
$8
$6
$4
$2
so
w
W
0
Year -To -Date General Fund Revenues and Expenditures
(Through Q2 -2015)
• YTD
■YTD ■YTD
Budget
Actuals Actuals
(Favorable) (Unfavorable)
Oher Taxes
11
Revenues
1
o y
LL m
d u
L U
L C
o y
te
0
a
$35
$30
$25
$20
L' $15
• $10
$5
so
$29.8 $30.9 $30.4 $78 4
11 I
Total Total
Revenues Expenditures
i
v °S
a
a `w
� H
H �
Intergovernmental
Expenditures
Other Expenditures
$12
$10
Year -To -Date General Fund Expenditures by Department
(Through Q2 -2015)
■YTD ■YTD ■YTD
Budget Actuals Actuals
(Favorable) (Unfavorable)
72 ? ; a3v
`C0 m v « E
O C Y E GJ
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Quarterly Financial Report
Through Q2 -2015
General Fund
Summary of Sources and Uses
2015
2014
2015 YTD Budget vs. Actual
Annual
Mil Budget
YTD Budget
YTD Actual
YTD Actual
Favorable (Unfavorable)
Amount Percentage
$ 17,182,600
13,662,000
1,856,000
1,589,000
282,000
3,452,300
330,300
3,435,600
1,152,000
888,900
63,000
1,811,000
106,000
33,000
232 400
$ 9,040,600
$ 9,082,406
$ 8,345,532
$ 41,806
0.5 %
Operating Revenues
Property Tax
Sales Tax
Sales Tax - Annexation Credit
Criminal Justice Sales Tax
6,613,100
887,200
760,000
7,080,481
953,126
861,400
6,720,176
886,979
791,944
467,381
65,926
101,400
7.1 %
7.4 %
13.3 %
Brokered Natural Gas Tax
178,700
1,695,000
135,300
159,349
1,719,324
135,674
174,971
1,683,352
133,624
(19,351)
24,324
374
(225,320)
(119,880)
12,152
224
(30,161)
1,874
18,320
(31,650)
(10.8) %
1.4 %
0.3 %
(12.0) %
(15.4) %
2.7 %
0.6 %
(3.3) %
3.5 %
109.7 %
(27.7) %
City Utilities Tax
Admissions Tax
Electric Tax
Natural Gas Tax
1,873,800
778,900
1,648,480
659,020
1,901,539
786,907
Cable TV Franchise Fee
442,900
36,100
901,400
455,052
36,324
871,239
441,481
31,598
916,112
Cable TV Franchise Fee - Capital
Telephone Tax
Garbage Tax (external)
Leasehold Excise Tax
Local Gambling Tax
Taxes sub -total
52,980
16,700
114 200
54,854
35,020
82 550
52,926
17,649
137 999
$ 46,076,100
$ 219,000
1,100,000
532,300
5,466,451
96,500
515,100
680,000
2,058,080
788 040
$ 23,526,880
$ 23,834,301
$ 23,022,789
$ 307,421
1.3
Business License Fees
Building Permits
Other Licenses & Permits
$ 106,000
652,400
251,100
$ 137,902
645,220
269,145
$ 94,037
833,282
327,199
$ 31,902
(7,180)
18,045
30.1 %
(1.1) %
7.2 %
Intergovernmental (Grants, etc.)
2,571,785
2,602,995
2,377,371
31,210
1.2 %
Charges for Services:
General Govemment Services
Public Safety
Development Services Fees
50,900
297,432
401,000
43,704
287,517
715,082
64,122
287,781
638,333
(7,196)
(9,915)
314,082
(14.1) %
(3.3) %
78.3 %
Culture and Recreation
1,032,600
414 700
1,236,235
485 978
1,110,564
758 806
203,635
71 278
19.7 %
17.2 %
11.2
31.3 %
Fines and Forfeits
Fees /Charges /Fines sub -total
Interest and Other Eamings
$ 11,455,471
$ 36,850
$ 5,777,917
$ 17,900
$ 6,423,778
$ 23,497
$ 6,491,494
$ 18,714
$ 645,861
$ 5,597
Rents, Leases and Concessions
573,200
32,000
107,400
539,380
25 000
308,500
16,200
301,118
20,852
371,808
25,789
(7,382)
4,652
(2.4) %
28.7 %
Contributions and Donations
Other Miscellaneous
Transfers In
Insurance Recoveries - Capital & Operating
Other Revenues sub -total
46,700
76,000
12 600
102,512
76,000
110 458
68,888
121,097
40 229
55,812
0
97 858
119.5 %
0.0 %
776.7 %
$ 1,313,830
$ 477,900
$ 634,438
$ 646,526
$ 156,538
32.8
Total Operating Revenues
$ 58,845,401
$ 29,782,697
$ 30,892,517
$ 30,160,808
$ 1,109,820
3.7
Operating Expenditures
Council & Mayor
$ 915,017
$ 460,000
$ 446,739
$ 381,106
$ 13,261
2.9
Administration
1,299,136
649,800
434,188
327,627
215,612
33.2
Community & Human Services
1,348,323
692,900
423,553
443,788
269,347
38.9 %
Municipal Court & Probation
1,935,710
405,600
272,076
85,577
133,524
32.9 %
Human Resources
1,137,785
553,600
510,844
642,027
42,756
7.7 %
Finance
1,329,284
677,900
623,422
567,757
54,478
8.0 %
City Attorney
2,202,159
1,116,500
912,293
827,842
204,207
18.3
Community Development
4,606,675
2,272,000
1,919,180
1,880,297
352,820
15.5
Jail-SCORE
3,670,000
1,835,000
1,829,432
2,464,589
5,568
0.3
Police
22,887,782
11,129,300
10,811,956
9,965,305
317,344
2.9 Wo
Public Works
2,641,027
1,270,400
1,326,774
1,279,946
(56,374)
(4.4)
Parks, Arts & Recreation
11,067,413
5,460,900
5,351,703
4,761,923
109,197
2.0
Streets
3,365,676
1,506,500
1,289,104
1,469,914
217,396
14.4
Non - Departmental
4,660,748
2,408,328
2,298,317
1,411,850
110,011
4.6
Total Operating Expenditures
$ 63,066,735
$ 30,438,728
$ 28,449,580
$ 26,509,549
$ 1
DI.A
2
Page 6 of 64
Quarterly Financial Report Through Q2 -2015
Overview
This financial overview reflects the City's overall financial position for the fiscal period ending
June 30, 2015 and represents financial data available as of July 30, 2015. The budgeted revenues
and operating expenditures are primarily based on the collection /disbursement average for the
same period of the two prior years.
Through the first half of 2015, General Fund revenues totaled $30.9 million compared to a
budget of $29.8 million and were $732,000 higher than the revenues collected during the same
period the year prior. Some notable variances to budget year -to -date include:
• General Fund sales tax revenues totaled $7.1 million and exceeded budget by 7.1% or
$467,000, and exceed prior year collections by $360,000. The areas of significant
increase in sales activity are primarily in the automotive, retail trade, and construction
categories.
• Development services fees totaled $715,000 and exceeded budget by $314,000. The
increased revenues were attributable to plan check revenues which total $576,000
through Q2 -2015 and compare to a year -to -date budget of $324,000.
• Culture and recreation revenues exceeded the year -to -date budget by $204,000 and
exceed collections for the same period last year by $126,000. The year- over -year
increase is primarily due to $91,000 in increased revenues collected at the Auburn
Golf Course for greens fees this year compared to the same period last year
(representing a 19.5% increase).
• Electric tax revenues and natural gas tax revenues year -to -date are running under
budget by $225,000 and $120,000 respectively due primarily to a mild winter, which
reduced the customer demand for heating.
General Fund expenditures through the first half of 2015 totaled $28.4 million compared to a
budget of $30.4 million. Year -to -date General Fund expenditures are running 7.3% or $1.9
million higher than the same period last year. The increase in year- over -year expenditures are
due to several factors including a $1.3 million transfer to Cumulative Reserve to replenish prior
withdrawals, and an increase in interfund costs (particularly in Innovation and Technology, due
to increased operating and equipment replacement costs, and in Equipment Rental due to the
addition of the Golf Course to the General Fund and increased operating, capital construction
and replacement costs). In addition, salary and benefit costs have increased year -to -date by
$565,000, or 3.7% due to lower departmental vacancies compared to the year prior as well as
increase costs associated with health care and pensions. Lastly, the cost of providing 911 services
in 2015 has increased 30% over the year prior.
DI.A 3 Page7of64
Quarterly Financial Report
Through Q2 -2015
Expenditures
Revenues
General Fund
2015 Revenues vs. Expenditures
■
$28.4 M
t
f
$30.4 M
❑ 2015 YTD Actual
❑ 2015 YTD Budget
$30.9 M
$29.8 M
$ Millions $0.0
$5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 $40.0
Revenues
The combined total of property tax, sales /use tax, utility tax, gambling, and admissions tax
provides approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections through Q2 -2015 totaled $9.1 million and is on target to end the year at
budget. The property tax revenue collection through June 2015 compares to $8.3 million
collected the same period the year prior, which represents an 8.8% increase year- over -year.
0
g.
$18.0
$16.0
$14.0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
Property Taxes
2015 YTD Budget
—2015 YTD Actual
2014 Actual
i
I
I
I
r
s
s
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 4 Page 8 of 64
Quarterly Financial Report
Through Q2 -2015
Sales tax distributions Citywide totaled $8.1 million of which $7.1 million was distributed to the
General Fund and $997,000 was distributed to the Local Street Fund (SOS) program.* Through
June 2015, total Sales Tax revenue collected in the General Fund exceeded budget expectations
by $467,000, or 7.1%.
0
$14.0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
Sales & Use Tax
(Net of Revenue from Construction)
2015 YTD Budget
—2015 YTD Actual
2014 Actual
Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dec
* Beginning in 2013, Local Street Fund (Fund 103) street repairs have been funded from sales taxes on
construction. The total amount transferred year -to -date through Q2 -2015 was $996,884. The graphic above
presents sales taxes under the current policy.
The following table breaks out the City's base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation, by major business sector.
DI.A
Comparison of Sales Tax Collections by SIC Group
June -2015
Component Group
2014
Actual
2015
Actual
Change from 2014
Amount Percentage
Construction
$ 858,847
$ 996,884
$ 138,037 16.1
Manufacturing
576,227
436,192
(140,034) (24.3)
Transportation & Warehousing
19,651
28,097
8,446 43.0
Wholesale Trade
583,189
609,203
26,014 4.5
Automotive
1,546,982
1,778,094
231,112 14.9
Retail Trade
2,315,684
2,483,952
168,268 7.3
Services
1,620,072
1,728,219
108,146 6.7
Miscellaneous
75,543
30,968
(44,575) (59.0)
YTD Total
$ 7,596,196
$ 8,091,609
$ 495,413 6.5
5
Page 9 of 64
Quarterly Financial Report Through Q2 -2015
Total sales tax revenue collected through Q2 -2015 exceeded prior year collections by $360,000
or 5.4 %. The business sectors showing the largest increase in revenues compared to the same
period last year were in the automotive industry, retail trade and construction.
Total sales tax revenue on construction, which is transferred to the Local Street Fund (Fund 103)
for local street repair and maintenance, totaled $997,000 and exceeded both budget and prior
year collections by $283,000 and $138,000 respectively.
0
$1.8
$1.6
$1.4
$1.2
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Sales Tax on Construction Transfer
2015 YTD Budget
2015 YTD Actual
2014 Actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 6 Page 10 of 64
Quarterly Financial Report Through Q2 -2015
Utility Taxes consist of interfund taxes on City utilities (Water, Sewer, Storm and Solid Waste)
and taxes on external utilities (Electric, Natural Gas, Telephone and Solid Waste). Utility taxes
collected through the second quarter of 2015 totaled $5.0 million, compared to a budget of $5.3
million.
$12.0
$10.0
$ 8.0
o $6.0
$4.0
$2.0
$0.0
Utility Tax
2015 YTD Budget
—i -2015 YTD Actual
2014 Actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As shown in the table below, overall utility tax revenues collected year -to -date were $5.0
million, resulting in underperformance relative to budget of $349,000, or 6.6 %. A mild winter
has reduced customer heating demands and resulted in year- over -year declines in electric and
natural gas revenue sales and therefore tax collections.
Utility Tax by Type
June -2015
Utility Tax Type
2014
Actual
2015 2015
Budget Actual
2015 vs. 2014 Actual
2015 vs. Budget
Amount Percentage
Amount Percentage
City Interfund Utility Taxes
$ 1,683,352
$ 1,695,000 $ 1,719,324
$ 35,973 2.1 %
$ 24,324 1.4 %
Electric
1,901,539
1,873,800 1,648,480
(253,060) (13.3) %
(225,320) (12.0) %
Natural Gas
786,907
778,900 659,020
(127,887) (16.3) %
(119,880) (15.4) %
Telephone
916,112
901,400 871,239
(44,873) (4.9) %
(30,161) (3.3) %
Solid Waste (external)
52,926
52,980 54,854
1,928 3.6 %
1,874 3.5 %
YTD Total
$ 5,340,837
$ 5,302,080 $ 4,952,918
$ (387,919) (7.3) %
$ (349,162) (6.6) %
DI.A
7
Page 11 of 64
Quarterly Financial Report Through Q2 -2015
Cable TV Franchise Fees, which are collected quarterly, totaled $455,000 and exceeded budget
by $12,000 or 2.7 %.
c
m
0
$900
$800
$700
$600
$500
$400
$300
$200
$100
$0
Cable TV Franchise Fee
2015 YTD Budget
�- -2015 YTD Actual
2014 Actual
1st Quarter 2nd Quarter
3rd Quarter 4th Quarter
DI.A 8 Page 12 of 64
Quarterly Financial Report Through Q2 -2015
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up 80% of the annual
budgeted revenue in this category.
Total building permit revenues collected through June totaled $645,000 compared to a year -to-
date budget of $652,000. Building permits issued through June total 385 and compare to 453
issued during the same period in 2014. Major projects contributing to revenues this quarter
include building permits for the Merrill Gardens Senior Living development and Lakeland Hills
Storage, as well as numerous housing developments — most notably Edgeview and Sonata Hill.
$1.6
$1.4
$1.2
$1.0
$0.8
$0.6
$0.4
Building Permits
2015 YTD Budget
2015 YTD Actual
2014 Actual
$0.2
$0.0
•
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 9 Page 13 of 64
Quarterly Financial Report Through Q2 -2015
Business license revenues collected through June totaled $138,000 compared to $94,000
collected the same period in 2014; the difference is due to the timing of collections. The graphic
below reflects the timing of payments by business owners, where the majority of business license
payments are collected during the first two months of the year and the last month of the year.
c
z
0
I-
$240
$220
$200
$180
$160
$140
$120
$100
$80
$60
$40
$20
$0
Business Licenses
2015 YTD Budget
���2015 YTD Actual
2014 Actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 10 Page 14 of 64
Quarterly Financial Report
Through Q2 -2015
Intergovernmental revenues include Grants (Direct & Indirect Federal, State and Local), compact
revenue from the Muckleshoot Indian Tribe (MIT), intergovernmental and state shared revenues.
Collections to date totaled $2.6 million and were $31,000, or 1.2 %, higher than budget.
ntergovernmental
June -2015
Revenue
2014
Actual
2015 2015
Budget Actual
2015 vs. 2014 Actual
2015 vs. Budget
Amount
% Change
Amount
% Change
Federal Grants
$ 44,199
$ 103,700
$ 67,622
$ 23,423
53.0
%
$(36,078)
(34.8)
State Grants
25,319
116,300
118,572
93,253
368.3
%
2,272
2.0
Muckleshoot Casino Emerg.
286,050
315,000
296,987
10,937
3.8
%
(18,013)
(5.7)
Intergovernmental Service
23,351
0
8,556
(14,796)
(63.4)
%
8,556
N/A
State Shared Revenues:
Streamlined Sales Tax
988,422
1,007,500
980,842
(7,580)
(0.8)
%
(26,658)
(2.6)
Motor Vehicle Fuel Tax
485,842
449,200
495,526
9,684
2.0
%
46,326
10.3
Criminal Justice - High Crime
0
96,000
96,509
96,509
N/A
509
0.5
Criminal Justice - Population
9,148
8,600
9,742
594
6.5
%
1,142
13.3
Criminal Justice - Special Prog.
34,196
32,800
35,793
1,597
4.7
%
2,993
9.1
State DUI
6,665
6,700
6,560
(105)
(1.6)
%
(140)
(2.1)
Fire Insurance Tax
77,558
70,000
75,702
(1,855)
(2.4)
%
5,702
8.1
Liquor Excise
70,980
50,815
83,566
12,586
17.7
%
32,751
64.5
Liquor Profit
325,643
315,170
327,019
1,375
0.4
%
11,849
3.8
Total State Shared:
1,998,453
2,036,785
2,111,259
112,806
5.6
%
74,474
3.7
YTD Total
$ 2,377,371
$ 2,571,785
$ 2,602,995
$ 225,624
9.5
%
$ 31,210 1
1.2
DI.A 11 Page 15 of 64
Quarterly Financial Report Through Q2 -2015
Charges for Services consist of general governmental services, public safety, development service
fees and cultural & recreation fees. Overall, charges for services collected through the first half of
2015 totaled $2.3 million as compared to a year -to -date budget of $1.8 million. Total revenues
collected exceeded budget by $501,000, or 28.1 %.
General governmental revenues through Q2 -2015 total $44,000 compared to a budget of
$51,000.
Public safety revenues collected year -to -date totaled $288,000 and compare to a budget of
$297,000. Public safety revenues consist of revenues generated for Police Officer extra duty
overtime, where officers are contracted for services and reimbursement is made by the hiring
contractor. Effective June 2014, public safety revenue also includes reimbursement from the
Muckleshoot Indian Tribe (MIT) for a full -time dedicated Police Officer and associated
expenditures.
Development services fee collections, which primarily consist of plan check fees, totaled
$715,000 and exceeded budget by $314,000. Total plan check fees collected in Q2 -2015 totaled
$269,000 and include revenues related to several commercial and residential projects including a
5 building Mini Storage in the Lea Hill area, the Merrill Gardens Senior Living development, as
well as plans for the Sonata Hill and Edgeview housing developments.
$ 0.8
$0.6
Development Service Fees
2015 YTD Budget
2015 YTD Actual
2014 Actual
$ 0.4
$ 0.2
$0.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 12 Page 16 of 64
Quarterly Financial Report Through Q2 -2015
Culture and recreation revenues totaled $1.2 million and compare to a budget of $1.0 million
and prior year collections of $1.1 million. The year- over -year increase in revenues was primarily
due to increased collections at the Auburn Golf Course for greens fees, as well as increased
revenues collected for league fees.
$2.4
$2.2
$2.0
$1.8
$1.6
$1.4
o $1.2
$0.6
$ 0.4
$ 0.2
$0.0
Culture & Recreation
2015 YTD Budget
�- -2015 YTD Actual
2014 Actual
/'
/4('
AA/r
OW
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Charges for Services by Type
June -2015
Revenue
2014
Actual
2015 2015
Budget Actual
2015 vs. 2014 Actual
2015 vs. Budget
Amount Percentage
Amount Percentage
General Government
$ 64,122
$ 50,900 $ 43,704
$ (20,419) (31.8) %
$ (7,196) (14.1) %
Public Safety
287,781
297,432 287,517
(264) (0.1) %
(9,915) (3.3) %
Development Services
638,333
401,000 715,082
76,750 12.0 %
314,082 78.3 %
Culture & Recreation
1,110,564
1,032,600 1,236,235
125,671 11.3 %
203,635 19.7 %
YTD Total
$ 2,100,800
$ 1,781,932 1 $2,282,538
$ 181,738 1 8.7 %
$ 500,606 28.1 %
DI.A
13
Page 17 of 64
Quarterly Financial Report
Through Q2 -2015
Fines & Penalties include traffic and parking infraction penalties, criminal fines (including criminal
traffic, criminal non traffic and criminal costs) as well as non -court fines such as false alarm fines.
Total revenue collected through Q2 -2015 totaled $486,000, compared to a budget of $415,000
and prior year collections of $759,000. Effective June 2014, the Redflex Photo Enforcement
Program was cancelled, which is the contributing factor for the year- over -year decline in fines
and forfeits revenue.
Fines & Forfeits by Type
June -2015
Month
2014
Actual
2015
Budget
2015
Actual
2015 vs. 2014 Actual
2015 vs. Budget
Amount
Percentage
Amount
Percentage
Civil Penalties
$ 8,469
$ 8,200
$ 6,069
$ (2,400)
(28.3) To
$ (2,131)
(26.0) To
Civil Infraction Penalties
254,404
235,400
273,741
19,337
7.6 To
38,341
16.3 To
Redflex Photo Enforcement
309,868
0
1,766
(308,102)
(99.4) To
1,766
N/A To
Parking Infractions
61,504
56,000
67,867
6,363
10.3 To
11,867
21.2 To
Criminal Traffic Misdemeanor
27,942
26,900
29,317
1,374
4.9 To
2,417
9.0 To
Criminal Non - Traffic Fines
22,893
24,500
25,129
2,237
9.8 To
629
2.6 To
Criminal Costs
27,585
21,300
30,829
3,244
11.8 To
9,529
44.7 To
Non -Court Fines & Penalties
46,141
42,400
51,259
5,117
11.1 To
8,859
20.9 To
YTD Total
$ 758,806
$ 414,700
$ 485,978
$ (272,828)
(36.0) To
$ 71,278
17.2 To
$1.4
$1.2
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Fines & Penalties
2015 YTD Budget
2015 YTD Actual
2014 Actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 14 Page 18 of 64
Quarterly Financial Report
Through Q2 -2015
Miscellaneous revenues primarily consist of income from facility rentals; other sources within this
category include investment earnings, contributions & donations and other miscellaneous income
including the quarterly purchasing card (P -card) rebate monies. Total revenues collected in this
category through Q2 -2015 totaled $448,000 and exceeded budget expectation of $389,000.
Although rents and leases revenue ended the quarter slightly below budget expectations, this was
offset by higher than anticipated P -Card rebate monies collected through Q2.
Miscellaneous Revenues by Type
June -2015
Month
2014
Actual
2015 2015
Budget Actual
2015 vs. 2014
2015 vs. Budget
Amount Percentage
Amount Percentage
Interest & Investments
$ 18,714
$ 17,900 $ 23,497
$ 4,783 25.6 %
$ 5,597 31.3
Rents & Leases
371,808
308,500 301,118
(70,690) (19.0) %
(7,382) (2.4)
Contributions & Donations
25,789
16,200 20,852
(4,937) (19.1) %
4,652 28.7
Other Miscellaneous Revenue
68,888
46,700 102,512
33,624 48.8 %
55,812 119.5
YTD Total
$ 485.200
$ 389.300 $ 447,979
$ (37,220) (7.7) %
$ 58,679 15.1
DI.A 15 Page 19 of 64
Quarterly Financial Report
Through Q2 -2015
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. REET revenues collected through Q2 -2015 totaled
$2.8 million, compared to budget expectation of $661,000. REET revenues collected in Q2 -2015
totaled $1.2 million compared to $669,000 collected in Q2 -2014. Real estate sales in the City of
Auburn this quarter included the sale of several warehouse properties, vacant land, the sale of the
Multiplex Theatre at the Outlet Collection - Seattle, as well as the sale of over 350 single family
residences. Effective in the Q3 -2015 Financial Report, the REET budget will increase from $1.6
million to $3.0 million per Budget Amendment #2, which was approved by Council in July 2015.
Real Estate Excise Tax Revenues
June -2015
Month
2014
Actual
2015
Budget
2015
Actual
2015 vs. 2014
2015 vs. Budget
Amount
Percentage
Amount
Percentage
Jan
$ 119,765
$ 79,300
125,089
$ 5,324
4.4 %
$ 45,789
57.7
Feb
208,206
107,300
115,287
(92,919)
(44.6) %
7,987
7.4 %
Mar
118,578
89,000
1,394,226
1,275,648
1075.8 %
1,305,226
1466.5 %
Apr
189,771
106,800
423,394
233,624
123.1 %
316,594
296.4 %
May
243,472
138,100
345,489
102,017
41.9 %
207,389
150.2 %
Jun
236,067
140,500
436,101
200,033
84.7 %
295,601
210.4 %
Jul
305,214
194,800
Aug
263,573
157,800
Sep
182,829
124,500
Oct
163,912
144,600
Nov
259,026
185,900
Dec
183,799
131,400
YTD Total
$ 1,115,859
$ 661,000 1
$ 2,839,586
$1,723,727 1
154.5 %
$ 2,178,586
329.6 %
$3.5
$3.0
Real Estate Excise Tax
2015 YTD Budget
2015 YTD Actual
2014 Actual
$2.5
I ♦
$2.0
o
$1.5
$1.0
$0.5
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 16 Page 20 of 64
Quarterly Financial Report
Through Q2 -2015
Pet Licensing
Year -to -date, 2,563 pet licenses have been sold resulting in $73,605 in revenue. For the same
period in 2014, 3,063 licenses were sold resulting in $76,930 in revenue.
900
800
°a 700
R,
= 600
500
J V
0 400
E 300
g
Z 200
100
0
Pet Licenses Issued By Month
2015 vs 2014
-, ° 1 Q m -, < °' Q z 0
Month
t 2015 Licenses Issued
--t— 2014 Licenses Issued
2015 Budget Goal: $240,000 or more
2015 Revenue = $73,605
2014 Revenue = $76,930
2015 Licenses Sold = 2,563
2014 Licenses Sold = 3,063
License Revenue
$14,000
$12,000
$10,000
$ 8,000
$ 6,000
$4,000
$2,000
so
Pet Licensing Revenue By Month
2015
Month
uo a
Q°. 0
0)
0
Z
2015 License Revenue
DI.A 17 Page 21 of 64
Quarterly Financial Report Through Q2 -2015
$250,000
$200,000
$150,000 -
ar
a,
Ce
°? $100,000
$50,000 -
so
Cumulative Pet Licensing Revenue & Licenses issued
2015 vs 2014
m v i O m = = aai > a"i
-, u- Q -, Q ,.e, 0 z o
Month
12,000
10,000
8,000
6,000
4,000
2,000
0
Number of Licenses Issued
2015 License Revenue (L)
2015 License Revenue (L)
(Budget Goal: $240,000)
+2015 Licenses Issued (R)
--♦— 2014 Licenses Issued (R)
D I .A 18 Page 22 of 64
Quarterly Financial Report Through Q2 -2015
Enterprise Funds
Detailed Working Capital and Fund Balance statements for Enterprise and Internal Service funds
can be found in the Appendix at the end of this report.
At the end of the second quarter, the Water Utility had operating income of $110,400 compared
to operating income of $273,800 in 2014.
Thousands
$1,600
$1,400
$1,200
$1,000
$800
$600
$400
$200
so
Water Revenues vs Water Sold
2015 vs 2014
•
Jan Feb Mar Apr May Jun Jul Aug Sep
Oct Nov Dec
400,000
300,000 u.
v
200,000 v
100,000
0
2014 Water Sales ($)
2015 Water Sales ($)
2014 Water Sold (ccf)
• 2015 Water Sold (ccf)
The Sewer Utility ended the quarter with an operating loss of $17,000 compared to operating
income of $81,000 in 2014. The Sewer -Metro Utility ended the period with an operating loss of
$174,000 compared to operating income of $1,303,100 for the previous year. The difference is
largely due to the timing of the June 2014 payment to King County Metro ($1.2 million), which
was not posted until July, resulting in a temporary spike in net income.
The Stormwater Utility ended the quarter with $692,300 in operating income which compares
to operating income of $759,200 for the same period last year.
DI.A 19 Page 23 of 64
Quarterly Financial Report
Through Q2 -2015
The Cemetery Fund ended the second quarter with operating income of $68,200 compared to
an operating loss of $28,000 for the same period last year. Year to date the number of
interments at the Cemetery totals 110 (55 burials, 55 cremations), which compares to 116 (54
burials, 62 cremations) for the same period last year.
o
z
0
I-
$160
$140
$120
$100
$80
$60
$40
$20
Cemetery Operating Revenues & Expenditures By Month
2015 vs 2014
$1,200 -
$1,000 -
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2015 Bud. Revenue
• 2015 Act. Revenue
2014 Act. Revenue
t 2015 Act. Expenses
Cumulative Cemetery Revenues & Expenditures
2015 vs 2014
2015 YTD Bud. Revenue
t 2015 YTD Act. Revenue
2014 YTD Act. Revenue
t 2015 YTD Act. Expenses
$400 -
$200 -
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DI.A 20 Page 24 of 64
Quarterly Financial Report Through Q2 -2015
Internal Service Funds
Operating expenditures within the Insurance Fund represent the premium cost pool that will be
allocated monthly to other City funds over the course of 2015. As a result, this balance will
gradually diminish each month throughout the year.
No significant variances are reported in the Worker's Compensation, Facilities, Innovation &
Technology, or Equipment Rental Funds. All funds have sufficient revenues to cover year -to -date
expenditures.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http: / /www.auburnwa.gov /. For any questions about this report please
contact Shelley Coleman at scolemanPauburnwa.gov.
DI.A 21 Page 25 of 64
Investment
Type
State Investment Pool
KeyBank Money Market
US Treasury
FHLB
LAKUTL
Total Cash & Investments
Investment Mix
State Investment Pool
KeyBank Money Market
US Treasury
FFCB
FHLB
LAKUTL
City of Auburn
Investment Portfolio Summary
June 30, 2015
Purchase
Date
Various
Various
05/04/1990
1/15/2015
9/25/2013
% of Total
83.7%
15.0%
0.0%
0.0%
1.1%
0.2%
100.0%
Purchase
Price
$ 102,070,333
18,275,186
57,750
1,300,000
235,919
$ 121,939,187
Maturity Yield to
Date Maturity
Various 0.17%
Various 0.00%
05/15/2016 5.72%
7/28/2017 0.89%
11/1/2017 1.90%
0.157%
Summary
Current 6 -month treasury rate
Current State Pool rate
KeyBank Money Market
Blended Auburn rate
0.09%
0.17%
0.00%
0.16%
DI.A 22 Page 26 of 64
SALES TAX SUMMARY
JUNE 2015 SALES TAX DISTRIBUTIONS (FOR APRIL 2015 RETAIL ACTIVITY)
NAICS
CONSTRUCTION
236 Constructor! of Buildings
237 Heavy and CM Construction
238 Specialty Trade Contractors
TOTAL CONSTRUCTION
Overall Change from Previous Year
Food Manufacturing
312 Beverage and Tobacco Pratluc6
313 Textile Mills
314 Texte Product Mills
315 Apparel Manufacturing
316 Lealaer antl Allied Pratluc6
321 Wood Product Manufacturing
322 Paper Manufacturing
323 Panting and Reated Support
324 Petroleum antl Coal Prcduc[s
325 Chemical Manufacturing
326 Plastics and RubberPratluc6
327 Nonmelallic Mineral Pratluc6
331 Primary Maal Manufacturing
332 Fabrcated Metal Product Manuf
333 Machinery Manufacturing
334 Computer and Electronic Product
335 Beano Equipment Appliances
336 Transpodation Equipment Man
337 Furniture antl Related Products
339 Miscellaneous Manufactun
TOTAL MANUFACTURING
Overall Change from Previous Year
NAICS
2014 Annual Total 2014 YTD 2015YTD
(Nov '13- Oot'14) (Nov '13 -Apr '14) (Nov '14 -Apr '15)
866,060
146,261
741,211
1,753,532
427,371
77,101
354,375
858,847
542,316
97,491
357,077
996,884
13403
2014 Annual Total 2014 YTD 2015 YTD
(Nov '13- 088'14) (Nov '13 -Apr '14) (Nov '14- Apr'15)
3,220
8,257
234
2,970
244
15
76,560
5,237
44,114
10,293
5,397
9,844
19,801
1,542
33,900
24,491
18,265
1,179
837,227
21,248
39,052
TRANSPORTATION AND WAREHOUSING
481 Air Transporation
482 Rail Transportation
484 Track Transportation
485 Transit and Ground Passengers
488 Transportation Support
491 PosmI Service
492 Couriers and Messengers
493 Warehousing and Storage
TOTAL TRANSPORTATION
Overall Change from Previous Year
NAICS
1,890
4,216
163
1,411
185
4
38,502
2,478
17,200
5,136
2,614
5,335
9,771
1,339
15,287
11,199
10,873
562
415,649
11,535
20,876
576,227
2014 Annual Total 2014 YTD
(Nov .13- 048'14) (Nov '13 -Apr '14)
0
WHOLESALE TRADE
423 Wholesale Trade, Durable Goods
424 Wholesale Trade, Nondurable
425 Wholesale Electronic Markets
TOTAL WHOLESALE
Overall Change tram Previous Y
8,069
4,740
4
26,786
691
672
29,718 c
70,679
2,215
1,751
0
12,818
483
422
1,961
19,651
33,888
3,210
27,398
1,415
3,192
5,315
3,477
1,376
15,214
12,953
3,642
476
284,243
7,954
24,542
YTD
% Ditf
2015YTD
(Nov '14 -Apr '15)
NAICS
AUTOMOTIVE
26.9% 441 Motor Vehicle antl Pans Dealer
26.4% 447 Gasoline Stations
0.8% TOTAL AUTOMOTIVE
101% Overall Change hem Prey /8888
2014 Annual Total 2014 YTD 2015 YTD YTD
(Nov '13-Oct.14) (Nov '13- Apr'14) (Nov '14 -Apr '15) % Ditf
-27.6%
15.8%
-28.2%
2.6%
56.1%
-69.0%
-12.0%
29.5%
59.3%
-72.4%
22.1%
-0.4%
54.4%
2.7%
-0.5%
15.7%
-66.5%
-15.4%
-31.6%
-31.0%
17.6%
24.3%
`111)
% 518f
N/A
101.9%
102.2%
N/A
6.5%
-71.7%
213.4%
43.0%
2014 Annual Total 2014 YTD 2015YTD YTD
(Nov '13- Oot'14) (Nov '13 -Apr '14) (Nov '14- Apr'15) % Oi8f
a. WA State Deptd Revenue audit adjustment to sales tax
b. WA State Deptd Revenue audit adjustment to sales tax
c. WA State Dept of Revenue audit adjustment to sales tax
tl. WA State Deptd Revenue audit adjustment to sales retu
e. WA State Deptd Revenue audit adjustment to sales tax
f. WASPte Dept of Revenue audR adjustment to sales tax
9. WA State Dept of Revenue audit adjustment to sales tax
h. WA Slate Deptd Revenue audit adjustment to sales tax
i. WA State Dept of Revenue audit adjustment to sales tax
1,024,016
178,054
2,643
1,204,714
499,126
82,581
1,483
583,189
retums for pen. March 2014 (adjustrnent 415,1456
returns for period April 2014 (adjustrnent $10,242).
tms fa pen. August 2014 ( adustment $25,146).
ms for pen. November 2014 (adjustment $5,167).
retums for period December 2014 (adjustment - $2382).
retums for period January 2015 ( adustment $4,464).
retums for pen. February 2015 (adjustment $11,845).
retums for period February 2015 (adjustment $9,355).
returns for period March 2015 (adjustment $17,839).
Prepared . bbyyAubam Finances /e ment
513,620
94,522
1,061
609,203
24014
2.9%
14.5%
-28.5%
4.5%
3,062,768 b
246,636
3,309,404
1,422,563
124,420
1,548,982
1,663,157
114,938
1,778,094
231,112
16.9%
-7.6%
149%
NAICS
RETAIL TRADE
2014 Annual Total 2014 YTD 2015 YTD YTD
(Nov 1 3- 008'14) (Nov '13- Apr'14) (Nov '14 -Apr '15) %
442
443
444
445
446
448
451
452
453
454
antl Home Furnishings
Electronics and Appliances
Building Material and Galen
Foal antl Beverage Stores
H.Ith and Personal Care Store
Clothing antl 40. 866 nes
Spa-Ong Goods, Hobby, Boot¢
General Merchandise Stores
Miscellaneous Store Retailers
Nonstore Retailers
TOTAL RETAIL TRADE
Orem% from Pro1481/8 Y
254,103
236,955
502,470
352,552
187,715
1,008,978
212,015
955,479
587,784
381,876
4,679,929
122,466
151,747
218,815
165,897
95,263
504,835
118,600
476,544 a
282,461
179,055
2,315,684
125,079
154,707
263,434
176,816
110,685 8
540,406
111,217
486,493
315,841
199.273
2,483,952
109,208
2.1%
2.0%
20.4%
6.6%
16.2%
7.0%
5.2%
2.1%
11.8%
11.3%
s.3%
NAICS
Mk.
2014 Annual Total 2014 YTD 2015 YTD YTD
(Nov '13- 088'14) (Nov '13- Apr'14) (Nov '14 -Apr '15) % lAff
51'
52'
53.
Information
Finance and Insurance
Real Estate, Rental, Leasing
541 Professional, Scleno,, Tech
551 Company Management
56' Admin. Supp., Remed Svcs
611 Educational Services
62' Heal Care Social Assislance
71' Are and Ente.mment
72' Accommodation antl Food Svcs
81' Other services
92' Pudic Administration
TOTAL SERVICES
Orenee from Pro1481/8 Y
NAICS
000
111 -115
211 -221
999
MISCELLANEOUS
Unknown
Agriculture, Forestry, F6hing
Mining 8 Mimes
Unclassifiable Establishments
TOTAL SERVICES
Overall Change from ',revives Yea,
486,856
87,574
314,900
216,494
43
350,417
49,123
66,359
157,908
1,066,580
425,896
99,676
3,321,827
247,912
42,233
153,382
98,685
26
191,835
21,939
15,668
99,398
500,085
203,891
45,019
1,820,072
244,720
45,666
160,421
98,469
9,215
155,861
34,762
51,067
91,709
546,677
228,313
60,340
1,728,219
104146
4, i -1.3%
10.5%
4.6%
-0.2%
354266%
-18.8%
9 58.5%
225.9%
-7.7%
9.3%
12.0%
34.0%
4✓%
2014 Annual Total 2014 YTD 2015 YTD YTD
(50013- 088'14) (Nov '13- Apr'14) (Nov '14 -Apr '15) % 0188
7,488
28,687
83,442
119,617
2,230
9,734
63,579
75,543
1,897
10,295
18,776
30,968
44,535
N/A
-14.9%
5.8%
-70.5%
d90%
GRAND TOTAL
15 622 791
7 596 196
8 091 609
Page 27 of 64 23
The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities.
WORKING CAPITAL
M.
WATER
SEWER
SEWER METRO
STORM
SOLID WASTE
AIRPORT
CEMETERY
INSURANCE
WORKER'S
COMPENSATION
COMPENSATION
EACILES
ITI
&TECHNOLOGY
EQUIPMENT
RENTAL
OPERATING REVENUES
Charges For Service
$ 5,878,656
$ 3,892,188
$ -
$ 4,607,516
$ 6,700,094
$ 8,143
$ 591,201
$ -
$ 387,527
$ -
$ -
$ -
InterfurdChargesForService
-
-
-
-
-
-
-
-
-
1,723,644
2,677,391
1,735,388
Sewer Metro Service Revenue
-
-
7,824.8
-
-
-
-
-
-
-
-
Rents, Ireses, Concessions, &Other
-
-
-
-
-
330,841
-
-
-
42,145
69,869
TOTALOPERATINGREVENUES
$ 5,878,656
$ 3,892,188
$ 7,821,868
$ 4,607,516
$ 6,700,044
$ 338.983
$ 591,201
$ -
$ 387,527
$ 1,765,789
$ 2,747,260
$ 1,735,388
OPERATING EXPENSES
Salaries &Wages
$ 1,226,317
$ 812,738
$ -
$ 4178,146
$ 198,859
$ 13,571
$ 217,744
$ -
$ 39,662
$ 278,391
$ 731,034
$ 309,802
Benefits
560,287
371,002
-
533,421
91,506
4,886
101,376
-
82,386
141,825
305,931
143,252
Supplies
120,058
58,283
-
29,605
20,724
-
93,908
-
-
56,207
166,440
462,223
Other Service Charges
1,732,241
1,107,819
-
605,151
579,536
218,476
51,558
592,373
129,296
534,638
1,268,369
149,381
Intergovernmental Services
-
2,847
-
62,150
105,361
-
-
-
-
-
-
-
Waste Management Payments r
-
-
-
-
5,124,744
-
-
-
-
-
-
SewerMetmServices
Interfurd Operating Rentals &Supplies
-
645 ,437
-
485,398
7,995,845
-
-
667,967
-
52,469
-
-
-
32,730
-
-
-
-
-
57,408
-
81,078
108,514
Other Expenses
Depredation &Amortization
-
4483,901
-
1,071,104
-
-
-
838.732
-
9,410
-
237,956
-
25,719
-
-
-
-
-
-
-
309,120
6
TOTAL OPERATING EXPENSES
$ 5,768,241
$ 3,909,191
$ 7,995,845
$ 3,915,172
$ 6,182,609
$ 474,889
$ 523,035
$ 592,373
$ 251,344
$ 1,068,472
$ 2,861,973
$ 1,610,7,610,718
OPERATING INCOME (LOSS)
$ 110,414
$ (17,003)
$ (173,977)
$ 692,344
$ 517,435
$ (135,936)
$ 68,167
$ (592,373)
$ 136,183
$ 697,317
$ 014,712)
$ 124,670
NON -OPERATING REVENUES 6 EXPENSES
Interest Revenue
$ 10,081
$ 8,910
$ 563
$ 13,271
$ 1,585
$ 583
$ 279
$ 579
$ 327
$ 1,644
$ 2,319
$ 3,826
Contributions
-
-
-
1,059,017
29,245
7,105
150
-
-
-
-
816
Other Non -Operating Revenue
94,352
36,137
-
32,596
293
(5,252)
(0)
-
-
-
500
96,294
Gain (loss) On Sale Of Fixed Assets
-
-
-
10,000
-
-
-
-
-
-
-
(27,929)
Debt Service Interest
Other Non-Operating Expense
(49,854)
-
(16,217)
-
-
-
-
-
-
-
08338)
-
01,134)
-
-
-
-
-
-
-
-
-
TOTAL NON-OPERATING REVENUES& EXPENSES
$ 54,580
$ 28,830
$ 563
$ 1,114,885
$ 31,110
$ (15,902)
$ 00,705)
$ 579
$ 327
$ 1,644
$ 2,819
$ 73,007
PLUS ITEMS NOT AFFECTING WORKING CAPITAL
Depredation
$ 1,483,901
$ 1,071,104
$ -
$ 838,732
$ 9,410
$ 237,956
$ 25,719
$ -
$ -
$ -
$ 309,120
$ 437,546
NET WORKING CAPITAL FROM OPERATIONS
$ 1,648,896
$ 4082,932
$ (173,414)
$ 2,645,961
$ 557,955
$ 86,148
$ 83,180
$ (591,794)
$ 136,510
$ 698,961
$ 197,226
$ 635,223
Increase In Contributions - System Development
$ 349,330
$ 280,350
$ -
$ 261,694
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
IncreaselnContributions - Area Assessments
500
6,891
-
-
-
-
-
-
-
-
-
IncreaselnContributions - Other Governments
Increase In Contributions -Other Funds
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Increase In Contributions - FAA
-
-
-
-
-
-
-
-
-
-
-
Proceeds of Debt Activity
68,973
-
-
-
-
-
-
-
-
-
-
OperatingTransfers ln
-
-
-
378.345
-
-
-
-
-
-
-
Increase In Restricted Net Assets
20,744
-
-
-
-
3,732
-
-
-
-
-
Decrease In long -Tenn Receivables
Increase In Deferred Credits
-
-
45,000
-
-
-
-
-
-
-
-
15,219
-
-
-
-
-
-
-
-
-
-
TOTAL RESOURCES OTHER THAN OPERATIONS
$ 439,547
$ 332,242
$ -
$ 640,039
$ -
$ 18,951
Net Change In Restricted Net Assets
$ 420,668
$ 137,976
$ -
$ 192,316
$ -
$ 2,448
$ -
$ -
$ -
$ -
$ -
$ (43,864)
Increase In Fixed Assets - Salaries
150,677
74,672
-
160,580
-
-
-
-
-
-
-
IncreaselnFixedAssets - Benefits
61,788
32,366
-
66,350
-
-
-
-
-
-
-
IncreaselnFixedAsse ts - Site Improvements
26,051
-
-
-
-
-
-
-
-
-
-
IncreaselnFixedAssets - land
IncreaselnFixedAssets - Equipment
-
-
-
-
-
-
250,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
257,702
518,286
Increase In Fixed Assets - Construction
4540,650
4396,757
-
3,064,836
-
IncreaselnFixedAssets - Other
-
-
-
-
-
-
-
-
-
-
-
OperatingTransfers Out
154,033
144,892
-
124,000
-
-
-
-
-
290,229
-
179,420
Debt Service Principal
522,831
28 8,262
-
-
-
-
-
-
-
-
-
TOTAL USES OTHER THAN OPERATIONS
$ 2,876,698
$ 2,074,925
$ -
$ 3,858,082
$ -
$ 288,902
$ -
$ -
$ -
$ 290,229
$ 257,702
$ 653,842
NET CHANGE IN WORKING CAPITAL
$ (788,255)
$ (659,751)
$ (173,414)
$ (572,082)
$ 557,955
$ (183,803)
$ 83,180
$ (591,794)
$ 136,510
$ 408,732
$ (60,475)
$ 0 9618)
BEGINNING WORKING CAPITAL - January 1,2015'
14,027,406
13,346,282
2,100,400
16,051,080
2,491,724
756938
294,547
1,654,057
440,004
2,194,912
3,543,327
5,844,690
ENDING WORKING CAPITAL -June 30,2015
13,239,150
12,686,531
1,926,986
5,478,999
3,049,679
573,135
377,727
4062,263
576514
2,603,644
3,482,852
5,826,072
NET CHANGE IN WORKING CAPITAL
$ (788,255)
$ (659,751)
$ (173,414)
$ (572,082)
$ 557,955
$ (183,803)
$ 83,180
$ (591,794)
$ 136,510
$ 408,732
$ (60,475)
$ (1 9618)
June's Waste Management payment in the amount of $ 844,060 has been added to the Solid Waste Fund and is reflected in the ErdiT,`r�ipo kI Capital balans.
DI.A Theamorc Fands eeginni�vwrking capital ha: peen retard reflecting a prior period adjustment of $200,000 as the PPger a::Y 4of then rc :int Hi loa
The following table provides an analysis of each of the City's Enterprise and Intemal Service funds - showing 2015 revenues and expenditures by fund.
FUND BALANCE
ENTERPRISE FUNDS
INTERNAL SERVICE
FUNDS
SEWER
SEWER METRO
STORM
SOLID WASTE
AIRPORT
CEMETERY
INSURANCE
WORKER'S
COMPENSATION
FACILITIES
INNOVATION
&TECHNOLOGY
EQUIPMENT
RENTAL
OPERATING REVENUES
Charges For Service
InterfundChargesForService
Sewer Metro Service Revenue
Rents, leases, Concessions, & Other
$ 5,878,656
-
-
-
$ 3,892,188
-
-
-
$ -
-
7,821,868
-
$ 4,607516
-
-
-
$ 6,700,044
-
-
-
$ 8,143
-
-
330,841
$ 591,201
-
-
-
$ -
-
-
-
$ 387,527
-
-
-
$ -
1,723,644
-
42,145
$ -
2,677391
-
69,869
$ -
1,735388
-
-
TOTAL OPERATINGREVENUES
$ 5,878,656
$ 3,892,188
$ 7,821,868
$ 4,607516
$ 6,700,044
$ 338,983
$ 591,201
$ -
$ 387527
$ 1,765,789
$ 2,747,260
$ 1,735388
OPERATING EXPENSES
Administration
Operations & Maintenance
Waste Management Payments'
SewerMetroServices
Depreciation &Amortization
$ 1,414,096
2,870,244
-
-
1,483,901
$ 1,100,459
1,737,628
-
-
1,071,104
$ -
-
-
7,995,845
-
$ 1599,032
1,477,408
-
-
838,732
$ 321,107
727348
5,124,744
-
9,410
$ 231,461
5,472
-
-
237,956
$ 130,376
366,940
-
-
25,719
$ 592,373
-
-
-
-
$ -
251344
-
-
-
$ -
1,068,472
-
-
-
$ -
2552,852
-
-
309,120
$ 370,163
803,009
-
-
437546
TOTAL OPERATING EXPENSES
$ 5,768,241
$ 3,909,191
$ 7,995,845
$ 3,915,172
$ 6,182,609
$ 474,889
$ 523,035
$ 592,373
$ 251344
$ 1,068,472
$ 2,861,973
$ 1,610,718
OPERATING INCOME (LOSS)
$ 110,414
$ (17,003)
$ (173,977)
$ 692,344
$ 517,435
$ (135,906)
$ 68,167
$ (592,373)
$ 136,183
$ 697317
$ (114,712)
$ 124,670
NON - OPERATING REVENUES & EXPENSES
Interest Revenue
Other Non- Operating Revenue
Gain (loss) On Sale Of Fixed Assets
Other Non - Operating Expense
$ 10,081
94,352
-
(49,854)
$ 8,910
36,137
-
(16,217)
$ 563
-
-
-
$ 13,271
1,091,613
10,000
-
$ 1585
29,525
-
-
$ 583
1,853
-
(18,338)
$ 279
150
-
(11,134)
$ 579
-
-
-
$ 327
-
-
-
$ 1,644
-
-
-
$ 2,319
500
-
-
$ 3,826
97,111
(27,929)
TOTAL NON-OPERATING REVENUES & EXPENSES
$ 54,580
$ 28,830
$ 563
$ 1,114,885
$ 31,110
$ (15,902)
$ (10,705)
$ 579
$ 327
$ 1,644
$ 2,819
$ 73,007
INCOME(LOSS)BEFORE CONTRIBUTIONS&
TRANSFERS
$ 164,994
$ 11,828
$ (173,414)
$ 1,807,229
$ 548,545
$ (151,808)
$ 57,461
$ (591,794)
$ 136,510
$ 698,961
$ (111,894)
$ 197,677
Contributions
Tmnsfers In
Transfers Out
$ 349,830
-
(154,033)
$ 287,242
-
(144,892)
$ -
-
-
$ 261,694
378,345
(124,000)
$ -
-
-
$ -
-
-
$ -
-
-
$ -
-
-
$ -
-
-
$ -
-
(290,229)
$ -
-
-
$ -
-
(179,420)
TOTAL CONTRIBUTIONS & TRANSFERS
$ 195,797
$ 142,350
$ -
$ 516,039
$ -
$ -
$ -
$ -
$ -
$ (290,229)
$ -
$ (179,420)
CHANGE IN FUND BALANCE
$ 360,791
$ 154,177
$ (173,414)
$ 2,323,268
$ 548,545
$ (151,808)
$ 57,461
$ (591,794)
$ 136,510
$ 408,732
$ (111,894)
$ 18,258
BEGINNING FUND BALANCE - January 1, 2015
$ 71320,494
$ 78,284,418
$ 2,100,400
$ 55,862,809
$ 2,560,449
$ 9,662,547
$ 870,261
$ 1,654,057
$ 434,859
$ 2,152,736
$ 4,826,830
$ 10,864,439
ENDING FUND BALANCE - June 30, 2015
$ 71,681,285
$ 78,438,595
$ 1,926,986
$ 58,186,078
$ 3,108,994
$ 9,510,739
$ 927,722
$ 1,062,263
$ 571369
$ 2,561,468
$ 4,714,936
$ 10,882,696
June's Waste Management payment in the amount of $844,060 has been added to the Solid Waste Fund and is reflected in Ending Fund Balance.
DI.A
Page 29 of 64 25
DI.B
AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Resolution No. 5163
Department:
CD & PW
AGENDA BILL APPROVAL FORM
Date:
August 17, 2015
Attachments: Budget Impact:
Resolution Na 5163 $0
Public Way Agreement Na 15 -22
Administrative Recommendation:
For discussion only.
Background Summary:
Sprint Communications Company L.P. has applied for a new Public Way Agreement
No. 15 -22 for existing facilities located in City right -of -way along the UPRR right -of-
way. The previous agreement, ROW Use Permit # 87 -02, Recording Number
8710231121, that authorized these facilities is expired.
The existing facilities consist of fiber optic cable that occupies 542 linear feet of City
right -of -way through six road crossings. These facilities currently do not serve any
customers inside of the city limits. A Public Way Agreement is required when a
commercial utility desires to occupy specific space in the City's right -of -way for the
sole purpose of providing commercial utility services to areas outside the City.
The Public Way Agreement was reviewed by city staff and the applicant and it was
determined that this agreement meets the needs of the City and the applicant for the
existing facilities and their current use.
Resolution No. 5163 authorizes execution of Public Way Agreement No. 15 -22 and
allows Sprint's existing facilities to remain in the right -of -way per the terms and
conditions set forth in the agreement upon completion of the requirements of Section
5. Acceptance of Public Way Agreement, by Sprint.
Reviewed by Council Committees:
Councilmember:
Meeting Date: August 24, 2015
Staff: Snyder
Item Number: DI.B
AUBURN * MORE THAN YOU IMAGINED Page 30 of 64
DI.B
AUBURN * MORE THAN YOU IMAGINED Page 31 of 64
RESOLUTION NO. 5163
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE
PUBLIC WAY AGREEMENT NO. 15 -22 BETWEEN
THE CITY OF AUBURN AND SPRINT
COMMUNICATIONS COMPANY L.P.
WHEREAS, Sprint Communications Company L.P. ( "Sprint ") has applied
to the City for a non - exclusive Public Way Agreement for the right of entry, use,
and occupation of certain public rights -of -way within the City of Auburn,
expressly to install, construct, erect, operate, maintain, repair, relocate and
remove its facilities in, on, upon, along and /or across those right(s) -of -way; and
WHEREAS, the City has reviewed Sprint's application and determined
that the location of Sprint's facilities within the requested rights -of -way is in the
best interest of the City and the citizens of Auburn,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute a Public Way Agreement between the City of
Auburn and Sprint, a copy of which is attached hereto, marked as Exhibit "1"
and incorporated herein by this reference.
Resolution No. 5163
Public Way Agreement No. 15 -22
July 14, 2015
Page 1 of 2
DI.B Page 32 of 64
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this day of , 2015.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 5163
Public Way Agreement No. 15 -22
July 14, 2015
Page 2of2
D I . B Page 33 of 64
CITY OF AUBURN PUBLIC WAY AGREEMENT WITH SPRINT
COMMUNICATIONS COMPANY L.P.
This Public Way Agreement is entered into by and between the City of
Auburn, Washington, a municipal corporation ( "City ") and Sprint Communications
Company L.P., a Delaware limited partnership ( "Grantee ").
WHEREAS, Grantee has applied to the City for a non - exclusive Public
Way Agreement for the right of entry, use, and occupation of certain public
right(s) -of -way within the City of Auburn, expressly to install, construct, erect,
operate, maintain, repair, relocate and remove its facilities in, on, upon, along
and /or across those right(s) -of -way; and
WHEREAS, the City has reviewed the Grantee's application and
determined that the location of Grantee's facilities within the requested right(s)-
of -way is in the best interest of the City and the citizens of Auburn,
NOW, THEREFORE, in consideration of the mutual benefits and
conditions set forth below, the parties hereto agree as follows:
Section 1. Notice
A. Except as defined in the respective filing and emergency work
provisions of Sections 5 and 7 herein, all notices, requests, demands and other
communications shall be in writing and are effective three (3) days after
deposited in the U.S. mail, certified and postage paid, or upon receipt if
personally delivered or sent by next - business -day delivery via a nationally
recognized overnight courier to the addresses set forth below. City or Grantee
may from time to time designate any other address for this purpose by providing
written notice to the other party effective thirty (30) days after the provision
thereof.
City:
Engineering Aide, Community Development and Public
Works Department - Transportation
City of Auburn
25 West Main Street
Auburn, WA 98001 -4998
Telephone: (253) 931 -3010; Fax: (253) 931 -3053
Resolution No. 5163, Exhibit 1
Version Date: 06/15/2015
PUBLIC WAY AGREEMENT NO. 15 -22
Page 1
DI.B Page 34 of 64
with a copy to:
Grantee:
With a copy to:
City Clerk
City of Auburn
25 West Main Street
Auburn, WA 98001 -4998
Sprint Real Estate
Mailstop: KSOPHT0101 -Z2040
6391 Sprint Parkway
Overland Park, KS 66251 -2650
Attn: Charlene White
Voice: (913) 794 -8199; Fax (913) 523 -8353
Sprint Nextel Law Department
Mailstop: KSOPHT0101 -Z2020
6391 Sprint Parkway
Overland Park, KS 66251 -2020
Attn: Real Estate Attorney
B. Any changes to the above - stated Grantee information shall be sent
to the City's Engineering Aide, Public Works Department — Transportation
Division, with copies to the City Clerk, referencing the title and date of this
agreement.
C. The Grantee's voice and fax telephone numbers shall be staffed at
a minimum of between 8:00 AM and 5:00 PM Pacific Time, Monday through
Friday, excepting holidays. Grantee may be reached at any time through its
Network Operations Command Center at 800 - 877 -6627, Option 5.
Section 2. Grant of Right to Use Public Way
A. Subject to the terms and conditions stated herein, the City grants to
the Grantee general permission to enter, use, and occupy the right(s) -of -way
specified in Exhibit "A," attached hereto (the "Public Way ").
B. The Grantee is authorized to install, remove, construct, erect,
operate, maintain, relocate and repair the facilities specified in Exhibit "B,"
attached hereto, and all necessary appurtenances thereto, ( "Grantee Facilities ")
for provision of lawful communications, including, without limitation, long distance
voice and data communications and other lawful communications as disclosed to
Resolution No. 5163, Exhibit 1
Version Date: 06/15/2015
PUBLIC WAY AGREEMENT NO. 15 -22
Page 2
D I . B Page 35 of 64
the City from time to time ( "Grantee Services ") in, along, under and across the
Public Way, for the sole purpose of providing commercial utility or
telecommunications services to persons or areas outside the City.
C. This Public Way Agreement does not authorize the use of the
Public Way for any facilities or services other than Grantee Facilities and Grantee
Services, and it extends no rights or privilege relative to any facilities or services
of any type, including Grantee Facilities and Grantee Services, elsewhere within
the City.
D. This Public Way Agreement is non - exclusive and does not prohibit
the City from entering into other agreements, including Public Way Agreements,
impacting the Public Way, unless the City determines that entering into such
agreements interferes with Grantee's rights under this Agreement.
E. Except as explicitly set forth herein, this Public Way Agreement
does not waive any rights that the City has or may hereafter acquire with respect
to the Public Way or any other City roads, rights -of -way, property, or any portions
thereof. This Public Way Agreement shall be subject to the power of eminent
domain, and in any proceeding under eminent domain, the Grantee
acknowledges its use of the Public Way shall have no value.
F. The City reserves the right to change, regrade, relocate, abandon,
or vacate the Public Way. If, at any time during the term of this Public Way
Agreement, the City vacates any portion of the Public Way, the City may reserve
an easement for Grantee Facilities within that vacated portion, pursuant to RCW
35.79.030, within which the Grantee may continue to operate the Grantee
Facilities under the terms of this Public Way Agreement for the remaining period
set forth under Section 3.
G. The Grantee agrees that its use of Public Way shall at all times be
subordinated to and subject to the City and the public's need for municipal
infrastructure, travel, and access to the Public Way, except as may be otherwise
required by law.
H. Should the Grantee seek to use the Public Way to provide services,
including Grantee Services, to City residents or businesses, the Grantee shall
apply for, obtain, and comply with the terms of a City franchise agreement for
such use. Entry into a City franchise agreement shall automatically terminate this
Agreement.
Resolution No. 5163, Exhibit 1
Version Date: 06/15/2015
PUBLIC WAY AGREEMENT NO. 15 -22
Page 3
DI.B Page 36 of 64
Section 3. Term of Agreement
A. This Public Way Agreement shall run for a period of five (5) years,
from the date of execution specified in Section 5.
B. Renewal Option of Term: The Grantee may renew this Public Way
Agreement for an additional five (5) year period upon submission and approval of
the application specified under ACC 20.04.120, as it now exists or is amended,
within the timeframe set forth therein (currently 180 to 120 days prior to
expiration of the then - current term). Any materials submitted by the Grantee for
a previous application may be considered by the City in reviewing a current
application, and the Grantee shall only submit those materials deemed
necessary by the City to address changes in the Grantee Facilities or Grantee
Services, or to reflect specific reporting periods mandated by the ACC.
C. Failure to Renew Public Way Agreement — Automatic Extension. If
the Parties fail to formally renew this Agreement prior to the expiration of its term
or any extension thereof, the Agreement automatically continues month to month
until renewed or until either party gives written notice at least one hundred eighty
(180) days in advance of the intent not to renew the Agreement.
Section 4. Definitions
For the purpose of this agreement:
"ACC" means the Auburn City Code.
"Emergency" means a condition of imminent danger to the health, safety and
welfare of Persons or property located within the City including, without limitation,
damage to Persons or property from natural consequences, such as storms,
earthquakes, riots, acts of terrorism or wars.
"Maintenance or Maintain" shall mean examining, testing, inspecting, repairing,
maintaining and replacing the existing Grantee Facilities or any part thereof as
required and necessary for safe operation.
"Relocation" means permanent movement of Grantee facilities required by the
City, and not temporary or incidental movement of such facilities, or other
revisions Grantee would accomplish and charge to third parties without regard to
municipal request.
Resolution No. 5163, Exhibit 1
Version Date: 06/15/2015
PUBLIC WAY AGREEMENT NO. 15 -22
Page 4
D I . B Page 37 of 64
"Rights -of -Way" means the surface and the space above and below streets,
roadways, highways, avenues, courts, lanes, alleys, sidewalks, easements,
rights -of -ways and similar public properties and areas.
Section 5. Acceptance of Public Way Agreement
A. This Public Way Agreement, and any rights granted hereunder,
shall not become effective for any purpose unless and until Grantee files with the
City Clerk (1) the Statement of Acceptance, attached hereto as Exhibit "C ", (2) all
verifications of insurance coverage specified under Section 15, (3) the financial
guarantees specified in Section 16 (collectively, "Public Way Acceptance "), and
(4) payment of any outstanding application fees per the City fee schedule. The
date that the above conditions are completed as determined by the City shall be
the effective date of this Public Way Agreement.
B. Should the Grantee fail to complete the requirements of Section 5
Paragraph A within thirty (30) days after the effective date of the resolution
approving the Public Way Agreement, said agreement will automatically
terminate and shall be null and void.
Section 6. Construction and Maintenance
A. The Grantee shall apply for, obtain, and comply with the terms of all
permits required under ACC Chapter 12.24 for any work done upon Grantee
Facilities. Grantee shall comply with all applicable City, State, and Federal codes,
rules, regulations, and orders in undertaking such work, which shall be done in a
thorough and proficient manner.
B. Grantee agrees to coordinate its activities with the City and all other
utilities located within the Public Way.
C. The City expressly reserves the right to prescribe how and where
Grantee Facilities shall be installed within the Public Way and may from time to
time, pursuant to the applicable sections of this Public Way Agreement, require
the removal, relocation and /or replacement thereof in the public interest and
safety at the expense of the Grantee.
D. Before commencing any work within the Public Way, the Grantee
shall comply with the One Number Locator provisions of RCW Chapter 19.122 to
identify existing utility infrastructure.
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Section 7. Access, Repair and Emergency Work
In the event of an emergency, the Grantee may commence such repair
and emergency response work as required under the circumstances, provided
that the Grantee shall notify the City telephonically during normal business hours
(at 253 - 931 -3010 and during non — business hours at 253 - 288 -2121) as promptly
as possible before such repair or emergency work commences, and in writing as
soon thereafter as possible. Such notification shall include the Grantee's
emergency contact phone number for the corresponding response activity. For
any emergency or after normal business hour issues involving the Grantee's
facilities which requires the Grantee's immediate response the City shall contact
the Grantee at its Network Operations Command Center(NOCC) - (800) 877-
6627 option 1, which is operated 24 hours a day, seven days a week. The City
may act, at any time, without prior written notice in the case of emergency, but
shall notify the Grantee in writing as promptly as possible under the
circumstances of the nature of the emergency and the actions taken to address
it.
Section 8. Damages to City and Third -Party Property
Grantee agrees that should any of its actions under this Public Way
Agreement impair or damage any City property, survey monument, or property
owned by a third - party, Grantee will restore, at its own cost and expense, said
property to a safe condition. Such repair work shall be performed and completed
to the satisfaction of the City Engineer.
Section 9. Location Preference
A. Any structure, equipment, appurtenance or tangible property of a
privately -owned utility, other than the Grantee's, which was installed, constructed,
completed or in place prior in time to Grantee's application for a permit to construct
or repair Grantee Facilities under this Public Way Agreement shall have
preference as to positioning and location with respect to the Grantee Facilities.
However, to the extent that the Grantee Facilities are completed and installed prior
to new or additional structures, equipment, appurtenances or tangible property of
an earlier privately -owned utility being installed or completed, then the Grantee
Facilities shall have priority. These rules governing preference shall continue in the
event of the necessity of relocating or changing the grade of any such City road or
right -of -way. A relocating utility shall not necessitate the relocation of another
utility that otherwise would not require relocation. This Section shall not apply to
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any City facilities or utilities that may in the future require the relocation of Grantee
Facilities. Such relocations shall be governed by Section 11.
B. Grantee shall maintain a minimum underground horizontal
separation of five (5) feet from City water facilities and ten (10) feet from above-
ground City water facilities; provided, that for development of new areas, the City,
in consultation with Grantee and other utility purveyors or authorized users of the
Pubic Way, will develop guidelines and procedures for determining specific utility
locations.
Section 10. Grantee Information
A. Grantee agrees to supply, at no cost to the City, such information as
the City Engineering Aide finds necessary to coordinate municipal functions with
Grantee's activities in the Public Way and to fulfill any municipal obligations under
state law. Said information shall include, at a minimum; as -built drawings of
Grantee Facilities; installation inventory; and maps and plans showing the location
of existing or planned facilities within the City. Said information shall be provided
either in hard copy and /or electronic format as requested by the City, compatible
with the City's then - current database system, including the City's geographic
information Service (GIS) data base. Grantee shall keep the City Engineering
Aide informed of its long -range plans for coordination with the City's long -range
plans.
B. The parties understand that Washington law limits the ability of the
City to shield from public disclosure any information given to the City. Grantee
shall clearly mark any information that it provides to the City as "Proprietary"
information if Grantee believes that disclosure of that information would be exempt
under the trade secrets exemption in RCW 42.56.270. The City agrees that if it
receives a request for Grantee's proprietary information, it will initially assert the
exemption under 42.56.270, and will notify Grantee of the request.
The City shall not initiate legal action to prevent disclosure of Grantee's
proprietary information. If a requestor files a lawsuit to compel disclosure, Grantee
agrees to defend the action at Grantee's sole expense. Additionally, Grantee shall
indemnify and hold harmless the City for any loss or liability for costs for attorneys'
fees because of non - disclosures requested by Grantee under Washington's open
public records law, provided reasonable notice and opportunity to defend was
given to Grantee or Grantee is made aware of the pending of a request or claim.
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Section 11. Relocation of Grantee Facilities
A. Except as otherwise so required by law, Grantee agrees to
relocate, remove, or reroute its facilities at its sole expense and liability and at no
expense or liability to the City, except as may be required by RCW Chapter
35.99, or as further provided by Title 20 ACC, as ordered by the City Engineer,
and upon sixty (60) days written notice from the City. Pursuant to the provisions
of Section 14, Grantee agrees to defend, indemnify costs, including attorney fees
and hold the City harmless from any customer or third -party claims for service
interruption or other losses in connection with any such change, relocation,
abandonment, or vacation of the Public Way.
B. In the event that the Public Way shall become a Primary State
Highway as provided by law, the State Department of Transportation may order
the Grantee to perform or undertake, at its sole expense, changes to the location
of Grantee Facilities so that the same shall not interfere with such state highway
and so that such facilities shall conform to such new grades or routes as may be
established.
C. If a readjustment or relocation of the Grantee Facilities is
necessitated by a request from a party other than the City, that party shall pay
the Grantee the actual costs thereof.
Section 12. Abandonment and or Removal of Grantee Facilities
A. Within one hundred and eighty (180) days of Grantee's permanent
cessation of use of the Grantee Facilities, or any portion thereof, the Grantee shall,
at the City's discretion, either abandon in place or remove the affected facilities.
B. The parties agree that those conduits specified in Exhibit B,
attached hereto, have been abandoned by the Grantee and are the property of
the City. The City has all responsibility for the operation and maintenance of
those conduits. In consideration of the Grantee releasing all claims it may have
to the ownership of the conduits, the City grants the Grantee the right to use one
conduit within each of the multi- conduit bundle shown in Exhibit B for the period
of this Public Way Agreement, including any renewals thereof under Section 3.
C. The parties expressly agree that this Section shall survive the
expiration, revocation or termination of this Public Way Agreement.
Section 13. Undergrounding
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A. The parties agree that this Public Way Agreement does not limit the
City's authority under federal law, state law, or the ACC, to require the
undergrounding of utilities.
B. Whenever the City requires the undergrounding of aerial utilities in
the Public Way, the Grantee shall underground the Grantee Facilities in the
manner specified by the City Engineer, and where other utilities are present and
involved in the undergrounding project, Grantee shall only be required to pay its
fair share of common costs borne by all utilities, in addition to the costs
specifically attributable to the undergrounding of Grantee Facilities. Common
costs shall include necessary costs for common trenching and utility vaults. Fair
share shall be determined in comparison to the total number and size of all other
utility facilities being undergrounded.
Section 14. Indemnification and Hold Harmless
A. The Grantee shall defend, indemnify, and hold the City and its
officers, officials, agents, employees, and volunteers harmless from any and all
costs, claims, injuries, damages, losses, suits, or liabilities of any nature including
reasonable attorneys' fees arising out of or in connection with the Grantee's
performance under this Public Way Agreement, except to the extent such costs,
claims, injuries, damages, losses, suits, or liabilities are caused by the sole
negligence or willful misconduct of the City.
B. The Grantee shall indemnify and hold the City harmless from any
liability arising out of or in connection with any damage or loss to the Grantee
Facilities caused by maintenance and /or construction work performed by, or on
behalf of, the City within the Public Way or any other City road, right -of -way, or
other property, except to the extent any such damage or loss is directly caused by
the sole negligence of the City.
C. The Grantee acknowledges that neither the City nor any other
public agency with responsibility for firefighting, emergency rescue, public safety
or similar duties within the City has the capability to provide trench, close trench
or confined space rescue. The Grantee, and its agents, assigns, successors, or
contractors, shall make such arrangements as Grantee deems fit for the
provision of such services. The Grantee shall hold the City harmless from any
liability arising out of or in connection with any damage or loss to the Grantee for
the City's failure or inability to provide such services, and, pursuant to the terms
of Section 14(A), the Grantee shall indemnify the City against any and all third-
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party costs, claims, injuries, damages, losses, suits, or liabilities based on the
City's failure or inability to provide such services.
D. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Grantee and the City, its officers,
officials, employees, and volunteers, the Grantee's liability hereunder shall be
only to the extent of the Grantee's negligence or willful misconduct. It is further
specifically and expressly understood that the indemnification provided herein
constitutes the City's and Grantee's waivers of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of the indemnifications set forth
in this Section 14. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this
Agreement.
E. Acceptance by the City of any work performed by the Grantee shall
not be grounds for avoidance of this section.
Section 15. Insurance
A. The Grantee shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to
property which may arise from or in connection with the performance of the work
hereunder by the Grantee, its agents, representatives, or employees in the
amounts and types set forth below:
1. Automobile Liability insurance covering all owned, non -
owned, hired, and leased vehicles with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident. Coverage shall
be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed
to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate and a
$2,000,000 products - completed operations aggregate limit. Coverage shall be
written on ISO occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products - completed operations,
and personal injury and advertising injury and liability assumed under an insured
contract. Aggregate limit of $2 Million can be satisfied by Excess Liability at $1
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Million. There shall be no endorsement or modification of the Commercial
General Liability insurance for liability arising from explosion, collapse, or
underground property damage. The City shall be named as an additional insured
under the Grantee's Commercial General Liability insurance policy with respect
to the work performed under this Public Way Agreement using ISO Additional
Insured Endorsement CG 20 10 10 01 and Additional Insured - Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing
equivalent coverage.
3. Professional Liability insurance with limits no less than
$1,000,000 per claim for all professionals employed or retained by the Grantee to
perform services under this Public Way Agreement.
4. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington. Employer's Liability
$1,000,000 per occurrence (Stop Gap Liability included in Employer's Liability.)
B. The insurance policies are to contain, or be endorsed to contain,
the following provisions for Automobile Liability, Professional Liability, and
Commercial General Liability insurance:
1. The Grantee's insurance coverage shall be primary
insurance as respects the City. Any insurance, self- insurance, or insurance pool
coverage maintained by the City shall be in excess of the Grantee's insurance
and shall not contribute with it.
2. The Grantee's insurance shall be endorsed to state that
coverage shall not be cancelled by either party except after thirty (30) days' prior
written notice by mail, has been given to the City.
C. Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best rating of not less than A -:VII.
D. Verification of Coverage. Grantee shall furnish the City with
documentation of insurer's A.M. Best rating and with original certificates.
Amendatory endorsements are available online at the following web address:
https : / /www.lockton.com /netcert2/ key /termsandConditions.aspx ?ck =L11 N23640.
Q4261 J 594440.
E. Grantee shall have the right to self- insure any or all of the above -
required insurance. Any such self- insurance is subject to approval by the City.
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F. Grantee's maintenance of insurance as required by this Agreement
shall not be construed to limit the liability of Grantee to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy to which the
City is otherwise entitled at law or in equity.
Section 16. Performance Security
Pursuant to ACC Chapter 20.10, the Grantee shall provide the City with
adequate security as specified in ACC Section 20.10.250, in a form and
substance acceptable to the City, securing the Grantee's faithful compliance with
the terms of this Public Way Agreement. Such guarantees shall be in a
performance bond in the amount of fifty thousand dollars ($50,000.00).
Section 17. Successors and Assignees
A. All the provisions, conditions, regulations and requirements herein
contained shall be binding upon the successors, assigns of, and independent
contractors of the Grantee, and all rights and privileges, as well as all obligations
and liabilities of the Grantee shall inure to its successors, assignees and
contractors equally as if they were specifically mentioned herein wherever the
Grantee is mentioned.
B. This public way agreement shall not be leased, assigned or
otherwise alienated without the express consent of the City by resolution.
C. Grantee and any proposed assignee or transferee shall provide and
certify the following to the City not less than one hundred twenty (120) days prior
to the proposed date of transfer: (a) Complete information setting forth the
nature, term and conditions of the proposed assignment or transfer; (b) All
information required by the City of an applicant for a Public Way Agreement with
respect to the proposed assignee or transferee; and, (c) An application fee which
shall be set by the City, plus any other costs actually and reasonably incurred by
the City in processing, and investigating the proposed assignment or transfer.
D. Notwithstanding anything to the contrary contained herein, Grantee
may assign this Public Way Agreement or any of its rights under this Public Way
Agreement or delegate any of its duties under this Public Way Agreement upon
written notice to the City to (i) any entity that it controls, is under common control
with or is controlled by or (ii) any entity that is the survivor of a merger,
consolidation or other business combination or that acquires all or substantially
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all of the assets of Grantee provided such assignment or delegation specifically
states that the successor or assignee agrees to be bound by the terms of this
Agreement.
Section 18. Dispute Resolution
A. In the event of a dispute between the City and the Grantee arising
by reason of this Agreement, the dispute shall first be referred to the operational
officers or representatives designated by Grantor and Grantee to have oversight
over the administration of this Agreement. The officers or representatives shall
meet within fifteen (15) calendar days of either party's request for a meeting,
whichever request is first, and the parties shall make a good faith effort to
achieve a resolution of the dispute.
B. If the parties fail to achieve a resolution of the dispute in this
manner, either party may then pursue any available judicial remedies. This
Public Way Agreement shall be governed by and construed in accordance with
the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties
specifically understand and agree that venue shall be exclusively in King County,
Washington. The prevailing party in any such action shall be entitled to its
attorneys' fees and costs of suit, which shall be fixed by the judge hearing the
case, and such fees shall be included in the judgment.
Section 19. Enforcement and Remedies
A. If the Grantee shall willfully violate, or fail to comply with any of the
provisions of this Public Way Agreement through willful intent or gross
negligence, or should it fail to heed or comply with any notice given to Grantee
under the provisions of this agreement, the City may, at its discretion, provide
Grantee with written notice to cure the breach within thirty (30) days of
notification. If the City determines the breach cannot be cured within thirty
days, the City may specify a longer cure period, and condition the extension of
time on Grantee's submittal of a plan to cure the breach within the specified
period, commencement of work within the original thirty day cure period, and
diligent prosecution of the work to completion. If the breach is not cured within
the specified time, or the Grantee does not comply with the specified
conditions, the Grantee, and its successors or assignees, shall forfeit all rights
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conferred hereunder, and the Public Way Agreement may be revoked or
annulled by the City with no further notification.
B. Should the City determine that Grantee is acting beyond the scope
of permission granted herein for Grantee Facilities and Grantee Services, the
City reserves the right to provide written notice to Grantee requiring the Grantee
to apply for, obtain, and comply with all applicable City permits, franchises, or
other City permissions for such actions, and if the Grantee's actions are not
allowed under the Auburn City Code, to compel Grantee to cease such actions.
If such permits, franchises or other permissions are not obtained within a
reasonable period of time, as determined by the City, following Grantee's receipt
of written notice of such requirement, then City may thereafter cancel this Public
Way Agreement on thirty (30) days written notice to Grantee.
Section 20. Compliance with Laws and Regulations
A. This Public Way Agreement is subject to, and the Grantee shall
comply with all applicable federal and state or City laws, regulations and policies
(including all applicable elements of the City's comprehensive plan), in
conformance with federal laws and regulations, affecting performance under this
Public Way Agreement. Furthermore, notwithstanding any other terms of this
agreement appearing to the contrary, the Grantee shall be subject to the police
power of the City to adopt and enforce general ordinances necessary to protect
the safety and welfare of the general public in relation to the rights granted in the
Public Way.
B. The City reserves the right at any time to amend this Public Way
Agreement to conform to any hereafter enacted, amended, or adopted federal
or state statute or regulation relating to the public health, safety, and welfare, or
relating to roadway regulation, or a City Ordinance enacted pursuant to such
federal or state statute or regulation upon providing Grantee with thirty (30)
days written notice of its action setting forth the full text of the amendment and
identifying the statute, regulation, or ordinance requiring the amendment. Said
amendment shall become automatically effective upon expiration of the notice
period unless, before expiration of that period, the Grantee makes a written call
for negotiations over the terms of the amendment. If the parties do not reach
agreement as to the terms of the amendment within thirty (30) days of the initial
notice, the City may enact the proposed amendment, by incorporating the
Grantee's concerns to the maximum extent the City deems possible.
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C. The City may terminate this Public Way Agreement upon thirty (30)
days written notice to the Grantee, if the Grantee fails to comply with such
amendment or modification.
Section 21. License, Tax and Other Charges
This Public Way Agreement shall not exempt the Grantee from any future
license, tax, or charge which the City may hereinafter adopt pursuant to authority
granted to it under state or federal law for revenue or as reimbursement for use
and occupancy of public ways.
Section 22. Consequential Damages Limitation
Notwithstanding any other provision of this Agreement, in no event shall
either party be liable for any special, incidental, indirect, punitive, reliance,
consequential or similar damages.
Section 23. Severability
If any portion of this Public Way Agreement is deemed invalid, the
remainder portions shall remain in effect.
Section 24. Titles
The section titles used herein are for reference only and should not be
used for the purpose of interpreting this Public Way Agreement
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DATED and SIGNED this day of , 20_
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attorney
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Exhibit A
Sprint Fiber
AUBURN
367
A.M.. R..,..
ghee.,
Resolution No. 5163, Exhibit 1
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PUBLIC WAY AGREEMENT NO. 15 -22
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M.pM.l.ww.�
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DI.B Page 50 of 64
Exhibit B
Grantee Facilities
Sprint fiber optic cable occupies 542 linear feet of City right of way through 6
road crossings pursuant to City of Auburn, WA Public Works Department Permit
No. 42 -71, issued September 17, 1987. The crossing locations are as follows:
(1) Crossing at 277th Street, 80'4" feet
(2) Crossing 285th Street, 110'4 "feet
(3) Crossing 37th Street N.W., 90'4" feet
(4) Crossing Main Street, 90'4" feet
(5) Crossing 15th Street S.W., 140'4 "feet
(6) Crossing 29th Street N.W., 30'feet
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EXHIBIT "C"
STATEMENT OF ACCEPTANCE
SPRINT COMMUNICATIONS COMPANY LP, a Delaware limited partnership for
itself, its successors and assigns, hereby accepts and agrees to be bound by all
lawful terms, conditions and provisions of the Public Way Agreement attached
hereto and incorporated herein by this reference.
SPRINT COMMUNICATIONS COMPANY, L.P.
By: Date:
Name:
Title:
STATE OF Kansas )
)ss.
COUNTY OF Johnson )
On this day of , 20 , before me the undersigned, a
Notary Public in and for the State of , duly commissioned and sworn,
personally appeared, of Sprint Communications Company
L.P., the company that executed the within and foregoing instrument, and
acknowledged the said instrument to be the free and voluntary act and deed of
said company, for the uses and purposes therein mentioned, and on oath stated
that he /she is authorized to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal on the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
, residing at
MY COMMISSION EXPIRES:
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DI.0
C=ITY or
AUBURN
WASHINGTO
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Annual Street Selection for Arterial and Local Street August 17, 2015
Preservation
Department:
CD & PW
Attachments:
Map 1: 2016 and 2017 Local Street
Preservation Program
Map 2: Arterial and Collector Street
Preservation Program
Map 3: Local and Arterial Streets Needing
Work
Administrative Recommendation:
Budget Impact:
$0
For discussion only.
Background Summary:
Staff is providing information on the planned scope of work for the 2016 and 2017
SOS Local Street Preservation program, as well as the 2016 Arterial Street
Preservation Program.
Staff is anticipating a Program budget for the SOS Local Street Preservation Program
as follows:
• $2,230,000.00 in 2016 SOS Funds
• $1,600,000.00 in 2017 SOS Funds
• $500,000.00 in 2016 and 2017 each of Water Funds
Staff is anticipating a Program budget for the Arterial Streets Preservation Fund of
approximately $3,573,000.00 in 2016. The 2017 Arterial Streets Preservation
program budget has yet to be determined.
Staff is packaging these funds to perform the pavement reconstruction, preservation,
water system improvements work shown on the attached maps. There are several
locations of un- sewered areas included in the SOS Streets that have been selected.
Staff will survey these neighborhoods about their interest in a Sewer Local
Improvement District (LID) to determine if this work will be added to the Scope of the
project.
AUBURN * MORE THAN YOU IMAGINED Page 53 of 64
DI.0
Map 1: 2016 and 2017 Local Street Preservation Program;
• The Local Street selection process began with 47 streets that were being
considered for reconstruction based on pavement condition rating, maintenance
needs, and in consultation with the Water and Sewer Utility Engineers to
determine their budget based priorities. The final selected streets are shown on
this map.
Map 2: 2016 Arterial & Collector Street Preservation Program;
• Shows the Arterial Streets that have Arterial Preservation Funds in the project
for 2016. The most significant corridors include the Auburn Way N Overlay
Project and the B Street NW Reconstruction Project.
Map 3: Arterial & Local Streets Needing Work;
• Shows the remaining pavement preservation work for both the SOS and Arterial
Preservation Programs after the completion of this years program work. Please
note that the majority of the remaining rebuild work shown on this map will also
have some associated utility work.
Reviewed by Council Committees:
Councilmember:
Meeting Date: August 24, 2015
Staff: Snyder
Item Number: DI.0
AUBURN * MORE THAN YOU IMAGINED Page 54 of 64
spy SETH
JAI
AVE k
AVE & C UL DE SACS ro
Work:
Thin Overlay and Curb Ramp
upgrade
Length of Overlay
0.70 Miles (3,695 Feet)
Road work = $2436
53RD AVE S, S 302ND P
& CUL DE SACS
Work:
Thin Overlay and Curb Ramp
upgrade
Length of Overlay
10.49 Miles (2,555 Feet)
ad work = $1676
Jfi
F Street SE
East Main St to 4th St SE
Work:
Rebuild Street, Drainage &
Water
Length of Reconstruction
0.24 Miles (1,245 feet)
Road Work = $486K
Water Work = $218K
Total Cost = $704K
21ST STREET NE
Aubure Way N to I St NE
Work:
Rebuild Street & Drainage
Length of Reconstruction
0.10 Miles (564 feet)
19th St SE and
G St SE
FSt SE to H51
17th St SE to 19th St SE
Work:
Rebuild Street & Drainage
Length of Reconstruction
0.19 Miles (1,010 feet)
Road work = $227K
F);
SWORN-3Piii
ArPrE
Far
[]f1 :fir
gwaik
1P
kkL
Work:
Rebuild Street, Drainage,
Water & LID for Sewer
Length of Reconstruction
0.25 Miles (1,330 feet)
Road work = $639K
Water work = $233K
Sewer LID = $259K*
Total cost = $872K
26th St SE, 27th St SE, 28th
St SE, S St SE, T St SE, AND
U St SE
Worm
Rebuild Street, Drainage,
Wafer, 3 LID for Sewer
L ngth of Reconstruction
0.46 Hiles (2,420 feet)
Road work= $118010
V ate work = $423K
5 we LID = $4716*
Total Cost = $1,612K
LGMEE
MAP 1: 2016 AND 2017 LOCAL STREET
PRESERVATION PROGRAM
DI .0
2016 PROPOSED REBUILD STREETS (0.59 Miles, $1,395Kfrom 103 fund)
2016 PROPOSED OVERLAY STREET (0.70 Miles, $243Kfrom 103 fund)
2017 PROPOSED REBUILD & OVERLAY STREETS (1.14 Miles, $1,583K from 103 fund)
*Local Improvement District not Included In Total Cost of Project Street
Page 55 of 64
PLOTTED: August 18, 2015 LOCATION: H: \Transportation \04 - Street Preservation \Pavement Preservation \Local Street Program \2016 S05 Program! \Preliminary Street Selection lies \2016 STREET SELECTION.dwg
B STREET NW
RECONSTRUCTION
PROJECT
37th St NW to 5277th St
Work:
Rebuild Street, Drainage &
Sewer improvement
t Length .94 M of Reconstruction ,97 et)
0.94 Miles (4,977 Feet)
FA= f Raw WTo l$$82,0
sewer Work= $235K
MMStreet Total = $2,014K
—I : ae •
15TH ST NW /NE &
HARVEY ROAD NE
5R157 Ramp to 8th St NE
Work:
Grind & Overlay Roadway,
Rebuild Curb Ramps, Signal
upgrades
Length of Grind & Overlay
1.52 Miles (8,000 Feet)
2015 Design Work = $135K
50% Grant Funded
AUBURN WAY NORTH
GRIND AND OVERLAY
22nd St NE to 45th St NE
Work:
Grind & Overlay, Curb Ramp
upgrades, and signal improvements
Length of Grind & Overlay
.0 1.45 Miles (7,687 Feet)
Road work = $887K
50% Grant Funded
kear 1E—Mr
SEA
.« ..Hey
M STREET IMPROVEMENT
PROJECT
East Main St to 3rd St SE
Work:
Grind, Patch and Overlay
roadway; Rebuild Sewer,
Drainage, & Water
Length of Grind & Overlay
0.18 Miles (950 Feet)
Road work = $250K
.QQagp�
® UPIF
grAf'Q47H1`�
37TH ST SE & A ST SE
Intersection Paving
Work:
Construct signal at 37th & A,
Overlay pavement in 200ft in
each direction, rebuild curb
ramps
W MAIN STREET
RECONSTRUCTION PROJECT
West Volley Highway to union Pada' Rail crossing
Work:
Reconstruct Roadway, install ITS
System, Corridor Improvements
Length of Reconstruction
0.73 Miles (3,850 Feet)
Road work = $315K
86.50/o Grant Funded
Length of Overlay
0.11 Miles (600 Feet)
Road work = 587K
Parace coo
LAKE TAPPS PARKWAY
PAVEMENT PRESERVATION
City limit to Lakeland Xis Way
Work:
Grind & Overlay roadway
and Rebuild Curb Ramps
Length of Grind & Overlay
1.36 Mlles (7,180 Feet)
2016 Design work = $124k
86.5% Grant Funded
miLl" Irk
.10.15417N--",
MAP 2: 2016 ARTERIAL & COLLECTOR
STREET PRESERVATION PROGRAM
DI.0
2016 PROJECT SITE (3.41 Miles,$3,314Kfrom105Fund)
2017 PROJECT SITE*
($259K for Design Only in 2016)
*Additional 2017 Streets will be identified in 2016.
rage 56 of 64
PLOTTED: August 18, 2015 LOCATION: H: \Transportation \04 - Street Preservation \Pavement Preservation \Local Street Program \2016 SOS Program \Preliminary Street Selection lies \2016 STREET SELECTION.dwg
MIIII
PPM
P AP ® 11R
UPI
MAP 3: LOCAL & ARTERIAL
STREETS NEEDING WORK
DI .0
REBUILD REQUIRED
BASE REPAIR AND OVERLAY REQUIRED
SURFACE TREATMENT REgUfIRED
Page o 64
PLOTTED: 6/15/15 LOCATION: H: \Transportation \04 - Street Preservation \Pavernent Preservation \Local Street Prograrn \2016 SOS Prograrn \Preliminary Street Selection files \Street Preservation Remaining Work.dvrg
C=ITY or
AUBURN
WASH I NCTO
AGENDA BILL APPROVAL FORM
DI.D
Agenda Subject: Date:
Easement Relinquishment for 1905 Howard Road SE, August 18, 2015
Parcel 1921059206
Department:
CD & PW
Attachments:
Budget Impact:
Attachment A - Depiction of the Proposed $0
Estates at H il!side Gardens
Attachment B - Proposed Sewer Easement
Relinquishments, New Sewer Easement, and
Easments to Remain, The Estates at H iI Iside
Gardens
Attachment C - Street Perspectives for
Proposed Estates at HiIIsi de Gardens Prciect
and Plan View of Proposed Estates at Hillside
Gardens Project
Administrative Recommendation:
For discussion only.
Background Summary:
Farrell Property Investments is proposing to construct a 125 -unit active adult
residential development at 1905 Howard Road SE, as shown on Attachment A. The
single - building complex, as proposed in their SEPA Application, will have a gated
entry off of Howard Road, secured parking, perimeter buffering, and a private
courtyard for the community residents. The proposed development includes Tax
Parcels 1921059206 and 1921059247. There has been a significant amount of
community comment and concern about the proposed development from residents
near the site.
Tax Parcel 1921059206, which is the site of the proposed building, contains two
easements for sewer drain fields and was recorded in 1989, each easement serves as
an onsite septic system drainfield site for two adjacent properties:
• Tax Parcel 1921059337 (currently owned by the City of Auburn [City], currently
used as a stormwater facility)
• Tax Parcel 1921059274 (currently owned by Valley Regional Fire Authority
[VRFA]).
AUBURN * MORE THAN YOU IMAGINED Page 58 of 64
DI.D
The applicant has requested that the City relinquish the 90 -foot by 120 -foot easement
that benefits the City's property (Tax Parcel 1921059337) in exchange for the
applicant granting a new 15 -foot wide sanitary sewer easement for potential future
construction of a sewer main line from the City's property to the existing sewer system
in the adjacent "O" Court SE. Note that the existing, underlying 25 -foot public utilities
easement (recorded in 1990) along the north side of Tax Parcel 1921059206 would
remain for the benefit of the City. The second easement is for VRFA's benefit and
VRFA staff has indicated that the proposed relinquishment is acceptable, and that
they will be discussing with their Board on September 8th. The proposed
relinquishments, the new sewer easement proposed to be granted, and the
easements to remain on the applicant's properties are shown on Attachment B.
The applicant, Farrell Property Investments, is requesting the easement
relinquishment in order to accommodate their proposed building which currently
overlaps with the City's and VRFA's existing easement area.
City staff has worked with the applicant to define the new sewer easement, and feels
that it is in the best interests of the City to grant the relinquishment in exchange for the
new easement area for the following reasons:
• There is no current need for a septic system to serve the City's Storm property.
• There is no existing septic system in place at this time.
• The new easement will provide the necessary access to the City's existing
sewer system if future sewer service for the City's property is required.
• The VRFA property is already served by a sewer system.
The cost of preparing the legal descriptions and recording the relinquishment and
new easement documents will be borne by the applicant.
Additional depictions (street perspective, landscaping plan) of the proposed
development are shown in Attachment C.
Reviewed by Council Committees:
Councilmember:
Meeting Date: August 24, 2015
Staff: Snyder
Item Number: DI.D
AUBURN * MORE THAN YOU IMAGINED Page 59 of 64
Attachment A — The Estates at Hillside Gardens
DI.D Page 60 of 64
Attachment B - Proposed Sewer Easement Relinquishments, New Sewer Easement, and Easements to Remain
The Estates at Hillside Gardens
GRAPHIC SCALE
0 20 en 120
( IN FEET
1 Inch = 50 15.
THE ESTATES AT HILLSIDE GARDENS
PARCEL 1921059337
CITY OF AUBURN
PARCEL 1021069305
500300 6NATRI0
0ENTNEl
— 25-01119STA L7p979g ,
PER SPL0004 -90
(RN 90051TroP11 _
PARCEL 6899200/90
TYLER MALNER
ti
SANITARY SEWER EASEMENT EXHIBIT
THE (464140 SANITARY .7LA04 (ASSOC' °4100 NTH RN 8911150024 0145 700
PORT055; A 45x120' PORnCN FOR THE 9ENEFIT OF 0444(7 1921059737 7N0 A
3116120' 707nRJ FOR (NE 13ENEFI7 OE PARCEL 1921059274. THESE 70011055 OF THE
EASEMENT WERE INTENDED 70 8E USED FOR OO7MFOED PURPOSES FOR 711E
401ECIILE 4(414(RNS PARCELS.
Ti1E PROPOSED SM'rrARY :EVER EA05EN7 SRRN PROYNES AN FA1Y1L91 'PATH' 10
CCW5IRUCT A PIPED 459 PRY SERER 0994) d1 10 TIE fMST40 SMUTARI SEMEN
NN9 M '0" 00541 SW RIEAST..
City Easements proposed to remain
LEGEND
PARCEL 8
PARCEL 1921659247
90'4120' EXISTING SANITARY
SEWER EASEMENT FOR PARCEL
1921059337
90'
SERER MEANT
510 (0N N 89113111150022)
Fifit
New s
easem
grante(
8;,
20111 CT.
,below
Nno0911 N 0141090)
4 -13 -11
I
I0
0
25' 25
PROPOSED SAAINARY
5f11ER E0.447ENT
(SEE THE LIEU( ON
INN SHFE)
PROPOSED SANITARY SEVER
EASEMENT
30.rI20' EXISTING SANITARY
501VER EA5E4F14T FOR PAR157
1921059274
RN RECOR ➢MG NUMBER
5110 STATUTORY WARRANTY DEED
PARCEL 1921059304
CTro OF AUBURN
PARCEL A
PARCEL 1921059206
30' x 120' SWAY SERER
EASEMENT PEN X96
(RN 49111500221
PARCEL 192105927
VALLEY REGIONAL
FIRE AUTHORITY
15
PARCEL 1921059338
CITY OF AUBURN
PROPOSED SANITARY
PARCEL 5921059025 PARCEL 192105907or u ~ r
Btu ., 1 . -.I,I IR 1991 II
SEWER EASEMENT
NO SCALE
Engineer-limn
2901 South 35th. Slue 200
Femme. WeehIe91en 90100 -7479
(253) 473 -4494 FAIL (253) 473 -0599
007EC ENe r: PLLC 2010
DI.D Page 61 of 64
7j17,1 fi - p -
_up ] L
_ 1011 31 1 11
- _
tg3
1124—J-4' CUM _
'11715.
Page 63 of 64
R DA
MSS DEC.101811593CIATESING
HOWARD ROAD ELDERL
PERSPECTIVES
A3.2
,7a =6 .E'`:nR` RE;
OVERALL SITE
jl
•
aE�
G
\I
ly
'
CONCEPTUAL LANDSCAPE PLAN
CITY REVIEW - NOT FOR CONSTRUCTION
"O" COURT SE
CONCEPTUAL LANDSCAPE PLAN
HOWARD ROAD SENIOR HOUSING
1919 HOWARD ROAD, AUBURN. WA
L. 2
siw�zois ei l --