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Home My WebLink About08-31-2015 CITY COUNCIL STUDY SESSION AGENDAA rr r O WASH I NGIUN CALL TO ORDER A. Roll Call City Council Study Session August 31, 2015 - 5:30 PM Auburn City Hall AGENDA Watch the meeti ng LIVE! Watch the meeting video M eeti ng vi deos are not avai I abl e unti 172 hours after the meeti ng has concl uded. II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS III. AGENDA ITEMS FOR COUNCIL DISCUSSION A. 10 -Year Economic Development Plan Consultant Introduction (30 Minute Presentation /15 Minute Q &A)* (Hinman) B. Supported Employment Update (15 Minute Presentation /5 Minute Q &A) (Hinman) C. RFP for Auditing Services (10 Minute Presentation /10 Minute Q &A)* (Coleman) D. Tiered Water Rate Structure (10 Minute Presentation /10 Minute Q &A)* (Coleman) IV. OTHER DISCUSSION ITEMS V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (htto11www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 46 C -M OF AUBURN WASH I NG1'( -)N AGENDA BILL APPROVAL FORM Agenda Subject: 10 -Year Economic Development Plan Consultant Introduction (30 Minute Presentation /15 Minute Q &A) Department: Administration Attachments: presentation Administrative Recommendation: Background Summary: Date: August 26, 2015 Budget Impact: $0 Our consultant TIP Strategies will present an overview of the process we will go through to complete our 10 -Year Economic Development Strategic Plan. The completed Council adopted plan will allow the City to be more strategic in future policy making, investment decisions and infrastructure planning to maximize return on investment. The Plan will increase the City's overall market awareness, how it lags, competes and excels in the market, the target industries that the City should pursue to create taxable value and employment opportunity value for the community. Further, this Plan will assist the City in making appropriate decisions to insure that both the community's quality of life and the quality of its workforce are at a level to insure that the City can effectively compete in the global marketplace. Reviewed by Council Committees: Councilmember: Staff: Hinman Meeting Date: August 31, 2015 Item Number: DI.A DI.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 46 -n PtrateRles @)TheRetailCoach- 10000e H E A R T L A N D AUSTIN • SEATTLE r IY;i 1d 7z t �js,. t �• ^ - - }'. ifo1 CIS -..� _ j '. •, �� '�'-d' ,ld� ' l �� } I ` "� _�= - _ -� a _ = — = ---� - -- - _ _ _ _ - ..•mac -_ _ -- -- —..rt _� ' �� - .. � . TEN -YEAR ECONOMIC DEVELOPMENT STRATE ITY OF AUBURN, WA GUST 31, 2015 Q W Ism el Tip STRATEGIES FOUNDED 1995 (20 YEARS OF EXPERIENCE) THEORY INTO PRACTICE COMMITTED SUSTAINABLE DEVELOPMENTG& AUSTIN &SEATTLE OFFICES WITH GLOBAL REACH ii .- •saialunOo s ge SSOJOO anbiun LLB u� sa��unuiu.�o� anaU am a�u2uadxa }O S apa/� OZ - A a -* -op-mom.. } r � 9,c - � %c 9 % / r%k r� r*4 STRATEGIC PLANNING WORKFORCE ASSESSMENT GNOMIC LYS IS I- -ftffA-%i6 e' 8 of 4 6 , . F L J. PA je I . a ?Iqmw w kv TIP STRATEGIES Tom Stellman President & CEO I Alex Cooke ,iior Consultant Jon Roberts Managing Director E �,- ij, Caroline Alexander Senior Consultant A� Jeff Marcell Senior Partner 1' Karen Beard Senior Consultan Ly s John Karras hConsultant LL HEARTLAND PUGET SOUND -BASED REAL ESTATE ADVISORY AND INVESTMENT FIRM DEEP UNDERSTANDING OF LOCAL MARKET MULTI - DISCIPLINARY AND STRATEGIC APPROACH CULTURE OF INTELLECTUAL CURIOSITY me H E A R T L A N D CIVIC rREALSTATE CORPORATE IRRINTlihCAITC Port Authorities Housing Authorities Development Authorities Cities State /County Agencies Transit Agencies Office Industrial! Logistics Multi - Family Second Home ! Resort Hospitality Timberlands Healthcare Education Aerospace /Transportation Arts Natural Resources Urbanlnfill Mixed -Use Adaptive Re -Use WA 41 ------------------------------- , l4trtjr".� ff—Im --------- ------------ V ------------ Wellesley Valfey5p 'd Mt I "rya g ----------- s ,000 51500 a I tu Page 12 of 46 THE RETAIL COACH WE DEVELOP AND EXECUTE RETAIL RECRUITMENT AND DEVELOPMENT STRATEGIES For over 15 YEARS we have provided the RESEARCH, RELATIONSHIPS and STRATEGIES to achieve results that have helped OVER 350 COMMUNITIES throughout the US expand their sales tax base and quality of life. 86 % REPEAT CLIENTS AThellietailCc WASHINGTON D� ►► xt- COLORADO i ARIZONA NEW MEXICO � r � OUTH DAKOTA IOWA NEBRASKA i an m1ft IV" I ore Fa - N EW o � . YORK Z � z Q ILLINOIS 2 b MISSOURI S- TENNESSEE OKLAHOMA ARKANSAS l _ - -_ - -- — TEXAS LOUISIANA RECRUITING RETAIL ACROSS THE NATION Gs O 7 c-AROL l44 MAIN f - ■'1l1 �� RI rd n r +� 4 imp �.1 i _Ar 3 0 I co \l/ F ■ I PF/ Z w 0 Z I w w � w ~ D ::D JU Q w LU c O E _ E 4� U O U N 0 o U �} J o � w �_ O w '> O O > O 0 Q X O O a� U O E O N � cri O O O � � U O � Q > O O O E O 0 w �U U 0 U o w U U O O _ O '� •O >`� O O L � Psi• ir dV }' It ti I it ff a•+• 1 lk i 1J ti , f so b4' T Will. MkL ti Z in ~ lz Is � I ry W m W IBM-- lip n-A! PRIMARY POINT Jeff Marcell OF CONTACT TIP Strategies Lead Consultant ECONOMIC ANALYSIS & STRATEGY Caroline Alexander TIP Strategies Sr. Project Manager Karen Beard TIP Strategies Lead Researcher John Karras TIP Strategies Project Mgmt. l Support /Analyst Brendan Hill TIP Strategies Analyst REAL ESTATE ANALYSIS & STRATEGY 117 Matt Anderson Heartland Sr. Project Director -. Matt Hoffman Heartland Sr. Project Manager Jon Roberts TIP Strategies Project Consultant RETAIL ANALYSIS & STRATEGY J C. Kelly Cofer The Retail Coach President & CEO Aaron Farmer The Retail Coach Sr. Vice President Stephanie Aguilar The Retail Coach Project Coordinator m 0 m m 2 I ■ • II �'Il1 THEORY INTO PRACTICE PLANNING MOD DISCOVERY site visits assessment benchmarking focus groups fluster analysis OPPORTUNITY visioning goal setting consensus building strategies projects IMPLEMENTATION specific actions resources leadership milestones mmetrics Land capacity is a function of existing buildings, developable land, policies and market fundamentals Built Policy Environment Objectives Development Real Estate Economics Utilization Opportunities & Strategies Market Fundamentals 599 y .�o ' P ■ - -11 -h NO rj we • ' I:, n _r u r� 7 � • �— 6C,00o M S0,o00 N � 4a,000 H ru 3c,000 C 20,000 W X w,000 x a h "M 5450 nr 0isrntt cu:zt Ca drtron� - -- Cwnnr Condlrionr mrrr $400 - Cwnnr C -din' w,MnT .+ ��- MA�If ET PATE OEV!lOGME41 � $ 3.50 -- 7 45rory ......... 5.75rery � � •: wt I PHNCG '' 52.50 ,..•.'•� ' I'Olh'i � $2.00 - ,........� S,.Oo O O O O N ONO O O O N T� DLA t M2 of 46 r13 W U O ry 0 N41.o (Y) Q F- LU ry ., I > _ ell ; NEW Ff lqtj -'l'' =' y,, ,ti:. '1 }.'''• •'� - �' it I �x o ! r ...gip. :•1 . r� : i } { a .-. G•z r L O O U > O } 3 a .E E 0 '� O O � � � O U 3 0 O O- 3 _ �- O c 0 oE Q) - Qv) � oo � � a a o� � 3 � rV1 a) a) o o Q °o �o��a�ooULD L��QO�� . . . . . . . . . . . . . Al A City-specific Strategic Plan that will ... • Build on the city's current economic asset base. • Identify specific strategies and actions for overcoming Auburn's challenges. • Facilitate the growth and expansion of existing business sectors while defining methods for attracting and growing new industries. • Promote key redevelopment corridors that are integral to the City's economic future. • Increase employment opportunities and position the city to attract skilled workers, high - growth g and firms. Page 25 of 46 1. Kick -Off Meeting 8. Target Industry Validation 2. Existing Conditions Analysis & Selection Market Capacity Study 9• Public Engagement 10. Ten (10) Year 4. Strengths, Weaknesses, Comprehensive Economic Opportunities and Threats Development Strategic (SWOT) Analysis Plan 5. Reverse Site Selection 11. Economic Development 6. Perception Survey (Site Strategic Plan Review, Selectors) Refinement &Adoption Best Practice Case Studies 12. Project Management and Performance Metrics Few Page 26 of 46 PROJECT MANAGEMENT 0.1 Team meetings 0.2 Progress reports 0.3 Review process DISCOVERY OPPORTUNITY IMPLEMENTATION .e 1.1 Kick -off meeting 1.2 Existing conditions analysis 1.3 Market capacity study 1.4 SWOT analysis 2.1 Stakeholder engagement 2.2 Best practices research 2.3 Reverse site selection 2.4 Perception survey 2.5 Target industry analysis 2.6 Marketing review 3.1 Ten -year strategic plan 3.2 Implementation matrix 3.3 Plan review, refinen-F &AV 0 option SAMPLE SCHEDULE 2015 PHASE /TASK AUG SEC NOV DEC JAN FEB MAR APR I MAY JUN OCT 01 KICKOFF Progress report �oraoo�oo�000r� I DiscoveW DISCOVERY (PRELIM.) OPPORTUNITY WORKSHOP STRATEGY REFINEMENT ROLL-OUT Kick-off meeting =PHASE Existing conditions analysis Market capacity study SWOT analysis RN 4 Focus groups & interviews On-line engagement Best practices research Reverse site selection Perception survey Target industry analysis Marketing review lie 01 - We. Implementation matrix "00409 �62 Assessment of existing conditions, including demographic,. retail, and market data. Documentation of Auburn's competitive position both within and outside the region. Stakeholder engagement in the planning process with goal of creating "buy -in" for the resulting plan. • Identification of relevant best practice . Preparation of city - specific plan, including detailed strategies, actions, and 6pplementation matrix. Page 29 of 46 O dr O O M N D� t6 CL- Q S 1 OZ 'i VM "Ndnqnv �OX=Hi Nb'ld OIJl1`d?J1S 1N]WdOIInI4 3IWONOOI 21`dl. -Nl1 41W 7 ..z .L43eo3jlejGEjqq-L(9) U N V I I N V I H I --,Rl Nvis."R I I—S - M15- Szflbalpj,� LL co O M N 0) (6 n Q C -M OF AUBURN WASH I NG1'( -)N AGENDA BILL APPROVAL FORM Agenda Subject: RFP for Auditing Services (10 Minute Presentation /10 Minute Q &A) Department: Finance Attachments: Coundi Notesfor Audit RFP Administrative Recommendation: Background Summary: Discussion on RFP for audit services. Reviewed by Council Committees: Councilmember: Meeting Date: August 31, 2015 Date: August 26, 2015 Budget Impact: $0 Staff: Coleman Item Number: DI.0 DI.0 AUBURN * MORE THAN YOU IMAGINED Page 35 of 46 The City is currently audited by the State Auditor's Office (SAO). They perform three separate audits each year: 1. Financial Audit - An opinion audit report on the financial statements issued and published in the Comprehensive Annual Financial Report (CAFR), 2. Single Audit - An opinion audit report regarding an audit of the Federal grants awarded to the City and received in, or during the scope, of the financial audit. 3. Accountability Audit - An audit summary stating the City management safeguarded assets and complied with State law and regulations as well as its own internal policies and codes, in the areas reviewed. Request The City of Auburn Finance Department would like to issue an RFP for audit services for an initial 1 -year term with an option for 2 additional years for the financial audit and the single audit, audit numbers 1. and 2. above. The State Auditor's Office (SAO) would continue to perform the accountability audit, noted as number 3. above. The RFP will also be sent to SAO so they may respond to the solicitation. Issuing the RFP does not necessarily mean the City will change auditors but it will provide transparency into the process. Background Currently the Port of Seattle and Tacoma and Seattle Public Utilities have audits performed by independent firms and reviewed by the State Auditor's Office (SAO), Over the past several years the Auditor's office has struggled to retain staff and train staff to perform independent audits, Finance currently is not informed of who the field auditors will be until just prior to the beginning of field work. Finance would like to know the proficiency and experience of people performing the audit, DI.0 Page 36 of 46 Currently Finance staff spends a great deal of time assisting the field auditors; and The bid by a private firm will be higher than SAO however the City will be able to discontinue a consulting contract held by a CPA firm who assists currently with promulgation and technical issues. Note: SAO just increased their audit rate from $88.60 an hour to $93.00. The audit budget for the 2014 audit was $78,676. Given the same hours it will increase by $3,900 for the 2015 audit. Pros hiring an independent audit firm: Firms stay current on new promulgation and will be able to provide input and guidance on technical issues related to accounting treatment and reporting. Audit staff are CPA's or have passed the CPA exam and are working on attaining the required working hours for their license. It is anticipated the assistance of Finance staff will still be required but at a much reduced amount of time. Finally: State law (RCw 43.09.230) specifies that the annual reports shall be certified by the Office of the State Auditor. Also, it (RCw 43.09.260) gives the Office of the State Auditor the power to examine all the financial affairs of every public office and officer. DI.0 Page 37 of 46 C -M OF AUBURN WASH I NG1'( -)N AGENDA BILL APPROVAL FORM Agenda Subject: Tiered Water Rate Structure (10 Minute Presentation /10 Minute Q &A) Department: Finance Attachments: Tiered Billing Rates Administrative Recommendation: Background Summary: Date: August 26, 2015 Budget Impact: $0 For discussion regarding the function of tiered water rates for billing. Reviewed by Council Committees: Councilmember: Staff: Coleman Meeting Date: August 31, 2015 Item Number: DI.D DI.D AUBURN * MORE THAN YOU IMAGINED Page 38 of 46 CI1V1U DF - + /" f WASH 119GTON UTILITY BILLING Tiered Billing Rates DID Page 39 of 46 N ater Base MCA "" NI Residential or «Base" rate and Commercial each month The current base month' 0I,O cu sto,m�rs rate for residential are billed a "Flat„ cu sto,mers is ,,,.()5 per Page 40 of 46 Waie� Go�sumpt�on ?--,e!E`cievWxa\ g� \Gn9 CS are r,iete \,ateC \Na'�eC U� oc't to �L and SuuI.., ead b\,month�y r too r' rrp is bid \ed eves! .e a Cade bi \��n9• t\ Mal other 'Cr ortA Cate jov tie ins \�n0ng a�ence estab \she usumed the Oty o { water �� ember auanffieNat\ °n oec ions 0\.,D ZZp 02l0r °\1,.. 51 121 Page 41 0{ 46 C�fs eC1.0 o{ wat ,ro the oust 'kt fro a�ei a� hs, `N��\ bene ro Use an �o mont Gus�'�,meth � 14 cc's � °C ire h�ghev tier es n ,� rate . ate mov e into peV ow t tier mope vN o use v�h tes Gusto' �\eV 3 Ca 2 and Page 42 0{ 46 0\.o AuBURti City of Auburn Billing Rates " "` "' " " °" Monthly Base Rate: $15.05 VpcifMonthly Tiered Water Billing Rates f6 0 Tier 3 50 40 0 E 30 0 20 Tier 2 V 10 Tier 1 0 0 -7 ccf 7.01 -15 ccf >15.01 ccf DID $2.99 per ccf $3.65 per ridge 43$4615 per ccf We 0 0 40 30 v 20 10 C .. City of Renton Billing Rates Monthly Base Rate: $17.60 Monthly Tiered Water Billing Rates Tier 3 Tier 2 Tier 1 0 -5 ccf 5.01 -10 ccf >10.01 ccf $2.54 per ccf $3.41 per ccf $4.30 per ccf Page 44 of 46 60 50 0 40 OL 30 0 v 20 10 0 City of Kent Billing Rates Monthly Base Rate: $13.10 Monthly Tiered Billing with Summer Rates Tier 1 10/1 -4/30 Tier 1 Summer Rate 5/1 -9/30 W" Tier 2 10/1 -4/30 Tier 2 Summer Rate 5/1 -9/30 0 -7 0 -7 >7.01 >7.01 DID $3.12 per ccf $4.11 per ccf $4.22ppgr499146 $5.24 per ccf Municipal Water romparison Tier Auburn Renton* 1 $ 2.99 $ 2.54 2 $ 3.65 $ 3.41 3 $ 4.15 $ 4.30 * Renton Tiers: 1 0 -5 ccf 2 5 -10 ccf 3 10+ ccf Winter Summer Kent $ 3.12 $ 4.22 $ 4.11 $ 5.24 DID Page 46 of 46