HomeMy WebLinkAboutCP1416/AG-C-468 F ST NE Non-Motorized Improvements Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number: AG-C-468
Firm/Organization Legal Name (do not use dba's):
Jacobs Engineering Group, Inc.
Address Federal Aid Number
600 108th Avenue NE STE 700, Bellevue, WA 98004 CM-1094(002)
UBI Number Federal TIN or SSN Number
601-008-037 95-4081636
Execution Date Completion Date
12/31/2016
1099 Form Required Federal Participation
❑ Yes fl No 0 Yes n No
Project Title
Project CP1416: F Street SE Non-Motorized Improvements
Description of Work
The work consists of providing planning, conceptual design; intermediate design; final design; geotechnical
engineering; topographic surveying and mapping; environmental support; right-of-way support; and preparation
of construction plans, specifications, and construction cost estimates, and construction assistance for
improvements including approximately 1,600 linear feet (0.30 mile) of roadway widening, reconstruction, and
associated improvements along F Street SE between Auburn Way South and 4th Street SE; and approximately
6,600 linear feet (1.25 miles) of bicycle boulevard improvements connecting between C Street NW (west of
City Hall) and the Les Gove community facilities. The project also includes creating a City bike share program
for City Staff to travel between various City facilities located along the improvements route.
I I Yes N No DBE Participation Total Amount Authorized: $470,473.00
❑ Yes Ti No MBE Participation Management Reserve Fund: $40,000.00
❑ Yes N No WBE Participation
Maximum Amount Payable: $510,473.00
❑ Yes fl No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit 1-1 Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
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THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (I) of this
AGREEMENT, between the City of Auburn
hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (I) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (I)
of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW,THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days'
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
• this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
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Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DI3E (inns are utilized at the
commencement of tins AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation
outlined in the AGENCY'S "DBE Program Participation Plan" and perform a minimum of 30'Yo of the total amount
of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform
a minimum of 30% of the total amount of this AGREEMENT.
The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE
firms invoiced for this AGREEMENT.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C—
Preparation and Delivery of Electronic Engineering and other Data"
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part ol'this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or(ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Seth Wickstrom Name: Tim Hedges
Agency: City of Auburn Agency: Jacobs Engineering Group, Inc.
Address: 25 West Main Street Address: 600 108th Ave NE Suite 700
City: Auburn Slate: WA Zip: 98001 City: Bellevue State: WA Zip: 98004
Email: swickstrom@auburnwa.gov auburnwa.gov Email: tim.hedges@jacobs.com
Phone: 253.804.5034 Phone: 425.452.8000
Facsimile: 253.931.3053 Facsimile: 425.452.1212
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled "Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
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V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, `Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
"D" and "E" and by this reference made part of this AGREEM ENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
I. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments
shall be made at the ICR rates shown in attached Exhibits "D" and "E" of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and
"E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime
and all sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal
year, an ICR schedule in the format required by the AGENCY (cost category. dollar expenditures, etc.) for
the purpose of adjusting the [CR rate for billings received and paid during the fiscal year represented by the
ICR schedule. It shall also be used for the computation of progress payments during the following year and
for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be
sent to Email: ConsultantRates @wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall
cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information
is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing,
long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be
reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs)
in accordance with WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Pail 31.205-46 "Travel Costs."The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of'the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.
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4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D"
and "E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled "Termination of Agreement."
5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of S 100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
"Changes of Work."
6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, "Changes of Work." No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
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D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts fof those items of SERVICES as shown in Exhibit"A" attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E" attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE'S
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et seq.)
(23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 21
(29 U.S.C. Chapter 16 Subchapter V § 794)
• 49 CFR Part 26
• Age Discrimination Act of 1975 RCW 49.60.180
•(42 U.S.C. Chapter 76 § 6101 el. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F"
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to
perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50'% or
more of the beneficial ownership of the CONSULTANT within 15 clays of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
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XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of(a) the CONSULTANT or the CONSULTANT's agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the negligence of the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY's, their agents', officers'and employees' failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of; or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number: AG-C-468
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 9 of 14
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques,job site safety, or any construction contractor's failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any "Auto" (Symbol 1) used in an amount not less than a one million dollar(51,000,000.00) combined single
limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the "Als"), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the Als shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall
waive any and all rights of subrogation against the Als. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name: Seth Wickstrom
Agency: City of Auburn
Address: 25 West Main St
City: Auburn State: WA Zip: 98001
Email: swickstrom @auburnwa.gov
Phone: 253.804.5034
Facsimile: 253.931.3053
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars (S1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
Agreement Number: AG-C-468
Local Agency ABE Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14
Revised 4/10/2015
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V"Payment Provisions" until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (I) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM,"
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit"G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit
"G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit"G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's
over one hundred thousand dollars (5100,000.00) and Exhibit"G-4" is required only in AGREEMENT's over
five hundred thousand dollars ($500,000.00.)These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General
Requirements" prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number: AG-C-468
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 11 of 14
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may cone into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver's license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence
and not to make use of the State's Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential
Information; or(ii) returned all of the State's Confidential Information to the AGENCY; or(iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State's Confidential Information was received; who received, maintained and used the State's Confidential
Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number: AG-C-468
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14
Revised 4/10/2015
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or(b) as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure i s required under applicable state or federal law. I f a
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
"documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. `Documents" shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description,
including electronically stored information ("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts,AGREEMENT 's,
appraisals, plans, designs, data, surveys, maps, spreadsheets. memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number: AG-C-468
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 13 of 14
Revised 4/10/2015
tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DV Ds, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and for modified.
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date" box on page one(1) of this AGREEMENT.
07E-A) 7/r/s-
Signature Date
a..n 1 . 22.15
Signature Date
iNtir 7�r �.� A- - , •7 -21- 15:
Any modification, change, or reformation of this AGREEMENT shall require appfoval as to form in,the Office
of the Attorney General.
Agreement Number: AG-C-468
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14
Revised 4/10/2015
Exhibit A
Scope of Work
Project No. CM-1094(002)
Sec attached scope of work.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit A Page 1 of 1
Revised 10/30/2014
EXHIBIT A
SCOPE OF SERVICES
During the term of this AGREEMENT, Jacobs Engineering Group, Inc. (CONSULTANT) will perform
professional services for the CITY of Auburn (CITY) in connection with the following project:
F Street SE Non-Motorized Improvements (Downtown to Les Gove)
1. PROJECT DESCRIPTION
The work consists of providing planning, conceptual design; intermediate design; final design;
geotechnical engineering; topographic surveying and mapping; environmental support; right-of-way
support; and preparation of construction plans, specifications, construction cost estimates, and
construction assistance for improvements including approximately 1,600 linear feet (0.30 mile)of
roadway widening reconstruction, and associated improvements along F Street SE between Auburn
Way South and 4 h Street SE; and approximately 6,600 linear feet (1.25 miles)of bicycle boulevard
improvements connecting between C Street NW(west of City Hall) and the Les Gove community
facilities. The project also includes creating a City bike share program for City Staff to travel between
various City facilities located along the improvements route. Anticipated design of improvements
includes the following:
F Street SE Improvements-Auburn Way S to 4`h Street SE
• Roadway/Non-Motorized: Salvage and overlay existing roadway pavement where feasible.
Remove and replace existing roadway pavement and subgrade where necessary or in poor
condition. Remove and replace existing curbs and sidewalks. Widen the roadwa 'to incorporate
one traffic lane in each direction, center two-way left-turn lane (5th Street SE to 9' Street SE
only), dedicated bicycle surfaces, dedicated sidewalk surfaces, new curbs and gutters, and ADA
compliant access. Evaluate alternative lane, sidewalk, and bicycle surface widths, surface types,
and configurations to aid in the City's selection of a preferred street and non-motorized
alternative. Establish vehicle protection approaching the center pier beneath the BNSF railroad
overcrossing. Roughly maintain existing edge grades where feasible to avoid or minimize
disturbances outside the City's right-of-way. The length is of this segment is approximately 1,600
feet (0.30 mile).
• Intersections/Alleys: Maintain existing vehicle access to intersections, alleys, and driveways
except where mutually-agreed by the City, and incorporate ADA compliant access. At 9th Street
SE, evaluate alternatives to control access by establishing either a cul-de-sac or egress-only
(from 9th onto F)to improve safety; the City may also consider one-way access on adjacent east-
west streets. Upgrade pedestrian signal components for ADA compliance at Auburn Way S
(north approach)and 4' Street SE (south approach). Install conduit connecting Auburn Way and
4th Street for future traffic signal interconnect. Replace traffic signal induction loops and junction
boxes at Auburn Way S (north approach).
• Drainage: Provide new surface-drainage collection and conveyance system, water quality
treatment, and infiltration and/or detention system to control runoff from existing and widened
roadway and non-motorized surface areas in accordance with City and federal-funding
requirements. Evaluate feasibility of alternatives including infiltration and/or detention for rate-
control of runoff. Tie-into the existing drainage conveyance systems at or within approximately 50
feet of the project limits.
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 1 of 16
• Sewer. Replace approximately 420 feet of existing sewer pipe and between 4th Street SE and 8th
Street SE (15" and 21"diameter)with new sewer pipe of similar size.
• Water: Replace approximately 420 feet of existing water main between 4th Street SE and 8th
Street SE, and 250 feet of existing water main between 8th Street/9th Street Alley and Auburn
Way South, with new 8"water main.
• Power Relocation: Coordinate with the CITY and Puget Sound Energy (PSE)to facilitate
undergrounding of existing overhead power lines existing along the east side of F Street SE.
Prepare undergrounding plans showing proposed trench locations, trench sizes, conduits, vault
locations, and backfill. The CITY will provide primary relocation/undergrounding coordination with
PSE. PSE will provide full design of power relocation/undergrounding, and will provide types,
sizes, locations/configurations, and specifications of all conduits, vaults, and backfilling
requirements to be included within the undergrounding plans and specifications compiled by the
CONSULTANT. It is assumed that the CITY's future construction contractor will construct and
backfill trenches, conduits, and vaults; with conduit and vault materials provide by PSE.
Bicycle Boulevard Improvements—C Street NW (west of City Hall) to Les Gove
• Bicycle Boulevard Route: The anticipated bicycle boulevard route includes a total of
approximately 6,600 linear feet (1.25 miles) beginning at the intersection of C Street NW/West
Main Street and ending at approximately the White River Valley Museum at the end of H Street
SE. The route includes approximately 2,800 feet along West Main Street; 1,700 feet along F
Street SE (including 450 linear feet overlapping with the F Street SE improvements route); 700
feet along 5th Street SE (or mutually agreed parallel route); and 1,400 feet along H Street SE.
• Bicycle Boulevard Improvements: Establish bicycle markings, bicycle way finding and signage
along the route. Where practical, position way finding signage in a manner that may also help
guide pedestrians to route destinations. Improvements may include minor re-striping and signing
of existing lane lines, parking lines, stop bars, and crosswalks along the route (between existing
curb-lines)as mutually agreed to establish a bicycle boulevard route within the existing curb-to-
curb width. Evaluate alternative striping and signing configurations along each roadway segment
to aid in the City's selection of a preferred bicycle boulevard alternative. Alternative routes
between F Street SE and H Street SE may also be considered, if mutually agreed.
• Intersections: Evaluate alternatives to improve bicycle safety and visibility at the intersections of
C Street NW/West Main Street (limited to evaluation of E/W movements from the east side of the
intersection), Auburn Avenue/East Main Street, Auburn Way/East Main Street, F Street SE/East
Main Street (including mid-block crosswalk) including bicycle markings, bicycle signage, re-
striping existing lane lines, stop bars, and cross walks; and minor modifications to existing curbs,
bulb-outs, and sidewalks.
City Bike Share Program
• Design a bike share program for City Staff to travel between various City facilities located along
the bicycle boulevard route including the Maintenance and Operations (M&O)facility, City Hall,
Police Department, and Les Gove campus. Alternatives and considerations which will be
evaluated include type of bike share system, initial number of bikes, destinations, bike parking,
helmets, repair, existing shower/locker/changing rooms, branding/ name selection, and
procurement options.
2. ASSUMPTIONS
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 2 of 16
This scope of work is based on the following assumptions:
a. Budget for the project scope is based on an initial project design schedule of approximately
10 months, commencing with notice-to-proceed.
b. Staff-hour estimates assume that one contract bid package (containing multiple bid
schedules)will be prepared representing all engineering work items associated with the
project.
c. Applicable CITY of Auburn and/or WSDOT Standard Plans will be included in the Contract
Provisions.
d. CONSULTANT reserves the opportunity to shift budget between work tasks and sub-
consultants (excludes optional tasks). Budget shifts from sub-consultant tasks must first be
consulted with the CITY project manager.
e. Analyses, design, plans, specifications, and estimates performed or prepared as part of this
project will be in English units.
f. APWA and CITY of Auburn Drafting Standards will be used.
g. Pavement-and subgrade-thicknesses will generally be based on adopted CITY standards and
applicable standard details. Standard pavement and subgrade thicknesses will be reviewed
against thicknesses recommended by the geotechnical engineer to verify suitability of use
with native soils.
h. Property acquisition services and associated parcel mapping and legal descriptions may be
negotiated as an additional service after property impacts are known. Potential property
impacts envisioned include corners at side streets associated with establishing curb radii and
ADA ramp improvements (16 unimproved intersection corners); and cul-de-sac
improvements on 9th Street SE. Design options will focus on minimizing or eliminating
property impacts to the extent practicable.
i. Topographic surveying will be performed along F Street SE between the intersections of
Auburn Way S and 4th Street SE; with survey extending a distance of 50 feet along each
intersecting side street, and 200 feet east along 9'h Street SE. Topographic surveying may
also be performed at the intersections of Auburn Avenue/East Main Street and Auburn
Way/East Main Street for a distance of 50 feet from the center of the intersection.
j. Topographic surveying will not be performed along the bicycle boulevard route, unless
contained within the limits of the above. Available CITY aerial and GIS data combined with
visual inspection and field measurements will be utilized as a base map to support layout and
design of bicycle boulevard pavement marking and signage.
k. No Section 404/401 permitting or WDFW HPA is required.
I. The project will qualify for a WSDOT Section 106 exemption under the Programmatic
Agreement and no additional cultural resources study will be necessary.
m. No public hearing will be required.
n. The proposed activities will warrant a no-effect determination for all federally listed species
and designated critical habitats that may occur in the action area.
o. PSE will provide full design of power relocation/undergrounding, and will provide types, sizes,
locations/configurations, and specifications of all conduits, vaults, and backfilling
requirements to be included within the undergrounding plans and specifications compiled by
the CONSULTANT. This design will be provided to the CONSULTANT via the CITY.
p. The CITY's future construction contractor will construct and backfill trenches, conduits, and
vaults; with conduit and vault materials provide by PSE.
q. See "Items and Services to be Furnished by CITY" below.
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 3 of 16
3. ITEMS AND WORK TO BE FURNISHED BY CITY
The CITY will provide the following items and services to the CONSULTANT which will facilitate the
work to be undertaken for project. The following items will be furnished by the CITY:
a. Any pertinent as built record drawings, plans, maintenance records, reports, and information
on the current project, existing facilities, and on public works and/or private projects within the
immediate vicinity.
b. Contract Provisions (Specifications)"boilerplate" documents.
c. Timely reviews of all work at mutually agreed upon times and consolidation of all review
comments onto one review set prior to return to the CONSULTANT.
d. Field review of proposed improvements with the CONSULTANT.
e. Rights-of-entry upon all lands necessary for the performance of the work, including field
reviews, geotechnical exploration and surveying; if necessary.
f. Payment of applicable review and/or permit fees.
g. Locate existing CITY-owned utilities (water, sewer, and storm). The CONSULTANT will
contact the Washington Utility Notification Center(One Call)for locates.
h. Traffic design volumes for pavement design.
i. Third party utility coordination including as-built data collection and utility potholing, if
necessary; or through separate contract/amendment.
j. GIS and aerial data to support mapping of Bicycle Boulevard.
k. SEPA Checklist.
I. NPDES Construction General Permit Application and fees.
m. Listing of applicable franchise utility contacts, phone numbers, e-mails and addresses.
n. Relocation, undergrounding, and construction-coordination with franchise utilities.
o. Primary stakeholder coordination.
p. CITY of Auburn electronic CAD standard details, as required.
q. Construction management and construction administration.
r. Topographic survey (electronic files) performed previously at the intersection of Auburn
Avenue/East Main Street.
s. CITY streets right of way, WSDOT right of way, and railroad right of way within the project
limits along F Street SE and 9th Street SE (electronic CAD format)as necessary to avoid or
quantify right-of-way impacts.
t. Electronic CITY survey layers and codes to be utilized by the CONSULTANT.
u. Primary relocation/undergrounding coordination with PSE.
v. Auburn Youth and Community Centers Traffic Report (2015) prepared by Heffron
Transportation evaluating F Street SE side street connections, safety, impacts to residences
and parking, overall neighborhood circuity, and traffic flow patterns to/from Les Gove Park.
4. DESIGN CRITERIA. Reports prepared as part of this scope of work, to the extent feasible, will
be developed in accordance with the latest edition and amendments to the following documents,
as of the date this Agreement is signed:
WSDOT Publications
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 4 of 16
a. Washington State Department of Transportation/American Public Works Association
(WSDOT/APWA), Standard Specifications for Road, Bridge and Municipal Construction:
2014 edition.
b. WSDOT/APWA Standard Plans for Road, Bridge, and Municipal Construction
c. WSDOT Design Manual
AASHTO Publications
d. A Policy on Geometric Design of Highways and Streets
CITY of Auburn Standards
e. Engineering Design and Construction Standards - Current Edition
f. Drafting Standards
g. Surface Water Management Manual (SWMM)
Other Standards and Publications
h. FHWA and Washington State Department of Transportation, Manual on Uniform Traffic
Control Devices (MUTCD)
i. Washington State Regulations, Accessibility Design for All (ADA)
j. American Water Works Association (AWWA)
5. WORK TASKS
5.1. Project Management and Coordination
Project Management
The CONSULTANT shall provide continuous project management and administration of services
under this agreement. The CONSULTANT shall provide direction and review the work of the staff and
sub-consultants during the course of the project.
The CONSULTANT shall manage the schedule, scope, budget, and quality over the term of the
Agreement. Current design budget status,as well as projections,will be developed. Any difference in
the design and construction budget from the original contract amount will be brought promptly to the
attention of the CITY's Project Manager prior to completing any work beyond the authorized contract
amount.
The CONSULTANT's Project Manager will maintain communication with the CITY's Project Manager,
and the CONSULTANT's Project Team via meetings,telephone discussions, and e-mail as needed.
The CONSULTANT's Project Manager will prepare and maintain a project change list for significant
items of work.
Project Schedule & Updates
The CONSULTANT shall prepare and maintain a critical-path project schedule using MS Project
to track progress of the deliverables. The project schedule will be based on the work plan and
will identify major and support activities, and any significant work elements provided by the CITY.
The CONSULTANT shall update the project schedule monthly (or as needed)to show progress
and change.
Monthly Progress Reports& Invoices
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July,2015
Exhibit A—Scope of Services
Page 5 of 16
Monthly progress reports will be submitted with invoices consistent with CITY requirements. The
progress reports will summarize start, finish and percent complete for deliverable tasks during the
billing period, percent complete of overall project elements, and anticipated deliverable tasks for
the next month. Progress reports will summarize the billing breakdown between street/storm,
sewer, and water elements of work.
The CONSULTANT shall summarize in the monthly progress reports any issues encountered and
actions taken for their resolution, potential future delays, and issues/activities requiring CITY
direction. Any elements that may impact project completion time and cost will be highlighted.
Monthly invoices for work completed to date will be submitted to the CITY. The invoices will
summarize budget, expenditures and percent expended for deliverable tasks during the billing period,
and percent expended of overall project elements. Invoices will track expenditures separately for
street/storm items, sewer items, and water items of work. Invoices will be submitted with the monthly
progress report and will follow the guidelines established by the CITY.
Project Coordination Meetings
Project coordination meetings will be conducted on an as-needed basis. The CONSULTANT's
Project Manager and other team members as appropriate will be available to attend project
coordination meetings. The CONSULTANT shall provide the CITY with an agenda for each meeting.
Anticipated meetings include the following:
1) Facilitate and attend Project Kickoff meeting at CITY of Auburn: (1 meeting)
Assume meeting will be attended by Project Manager and up to 3 team members.
2) Attend project meetings at CITY of Auburn supporting development of 15%design
alternatives: (2 meetings)
Assume meetings will be attended by Project Manager and up to 3 team members.
3) Attend plan/document reviews at CITY of Auburn at 15%, 30%, and 90%design review
stages: (3 meetings)
Assume meetings will be attended by Project Manager and up to 3 team members.
4) Attend over-the-shoulder design focus meetings at CITY of Auburn or CONSULTANT'S office
supporting 30%-to-90%design stage to review progress and facilitate consistency with CITY
design expectations: (5 meetings)
Assume meetings will be attended by Project Manager and up to 3 team members.
5) Prepare public outreach material-color display boards, site specific plans,and or roll plots;
and attend public meeting:(1 meeting)
Assume meeting will be attended by Project Manager and 2 team members.
6) Attend utility undergrounding meetings with the CITY and PSE to facilitate undergrounding of
power lines along F Street SE-one meeting during concept design,one meeting during
preliminary design, and two meetings during final design: (4 meetings)
Assume meetings will be attended by Project Manager and 1 team member.
Deliverables:
• Monthly Progress Reports
• Project Schedule (MS Project format)-baseline schedule and periodic
updates
• Attend Project Meetings and prepare Meeting Notes- 11 meetings
• Public Meeting display boards and attendance- 1 meeting
• Utility Undergrounding Meetings-4 meetings
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 6 of 16
5.2. Quality Assurance Review
The CONSULTANT shall implement quality assurance procedures to ensure that all project
deliverables are subjected to CONSULTANT peer reviews prior to submittal to the CITY. These
reviews shall be conducted under the direction of the CONSULTANT's Project Manager, and will
focus on checking the major design elements with respect to adequacy of response to the
specific design challenges, conformance to accepted design practices, and compliance with the
CITY and State standards.
A quality assurance check shall be used to confirm that the design work and drawing presentation
follows the CITY standards and that the work is of professional quality meeting the customary
standard of care for the type of work in this locale.
The CONSULTANT shall include with each submittal a response to the CITY's comments generated
from the previous submittal,with an indication either directly on the redlined set or in memo form of the
actions taken on each comment. The CONSULTANT shall verify all CITY comments on previous
submittals have been addressed (or provide written response as to why the changes have not been
made). The CONSULTANT shall return,with each submittal,any agency redlined comments from the
previous submittal.
Deliverables:
• Quality Assurance Reviews
• Response to Comments
5.3. Data Collection and Review
The CITY will provide the CONSULTANT with all referenced items and services (listed in Work
Element 3 above) pertaining to this project. The CONSULTANT shall review the following:
a. Review CITY-provided as-built record drawings, plans, maintenance records, reports,
and information on the current project, existing facilities, and on public works and/or
private projects within the immediate vicinity. Communicate additional needs, if any.
Key CONSULTANT project personnel shall visit the project site and familiarize themselves with
the site conditions and data collected for the project. The CONSULTANT shall obtain
photographs for design reference. The base maps will be field checked by the CONSULTANT
and CITY to ensure complete and accurate representation of existing conditions. The
CONSULTANT shall also field check the design to assure the design fits the conditions in the
field.
After review of the above data, the CONSULTANT shall notify CITY of any additional information
or clarification required.
5.4. Geotechnical Engineering
The CONSULTANT shall provide the following geotechnical scope of services:
a. Site Reconnaissance and Field Preparation. Visit the site to evaluate the pavement
conditions, locate exploration locations and meet with utility locators. Prepare a traffic
control plan and submit it to the City of Auburn for review, comment, and approval.
(Phase 1 &Phase 2)
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 7 of 16
b. Traffic Control. Traffic control shall be provided for drilling within the driving lanes in
accordance with an approved traffic control plan and construction permit conditions. The
CONSULTANT shall prepare a construction permit application and four traffic control
plans, and submit them to the City of Auburn for review, comment, and approval. (Phase
1 only)
c. Field Exploration. The results of the site reconnaissance and visual pavement
evaluations will determine the locations of field explorations. It is assumed that these
exploration will be performed on roadway shoulders of F Street SE, where mutually
agreed.
• Phase 1 will consist of exploratory soils borings drilled to investigate the subgrade
soils beneath the pavement. A total of 90 feet of drilling has been budgeted
based on an estimated 6 borings drilled 14 to 15 feet deep. Two observation
wells with flush mounted monuments will be installed to determine depths to
ground water. Traffic control will be provided for drilling within the drive lanes in
accordance with an approved traffic control plan and construction permit
conditions. Borings will be advanced with a hollow-stem auger, truck mounted
drill rig operated by an independent firm working under subcontract. Throughout
the drilling operation, soil samples will be obtained at 2 Y2- or 5-foot depth
intervals by driving split-spoon samplers in accordance with Standard Penetration
Test procedure (ASTM:D-1586)or similar method. Two brief infiltration tests will
be performed by filling two of the boreholes with water and measuring the drop in
water level. After drilling and testing, each hole will be backfilled with a mixture of
soil cuttings and bentonite, and then the surface will be patched with asphalt or
concrete (where appropriate).
• Phase II of the program will consist of completing two Pilot Infiltration Tests to
measure infiltration rates in general accordance with the City's Stormwater Design
Manual.
d. Laboratory Testing. The CONSULTANT shall conduct a series of laboratory tests on
selected soil samples obtained from the explorations in order to evaluate the engineering
and index properties of the site soils. These tests will likely include moisture content,
grain size distributions, Atterberg limits, in-situ densities and organic matter content, as
deemed necessary and appropriate. In addition, two California Bearing Ratio tests will be
performed on selected samples for pavement design purposes. (Phase 1 &Phase 2)
e. Geologic Interpretation. Research available geologic maps and nearby exploration logs;
review laboratory test results; prepare boring logs; and prepare a site and exploration
plan. (Phase 1 only)
f. Engineering Analysis.
• The CONSULTANT shall use projected traffic volumes provided by the City,
exploration data, and laboratory test results to develop pavement design sections
and verify that the City's standard pavement section will be adequate based on
AASHTO pavement design methods. (Phase 1 only)
• The CONSULTANT shall analyze the field measured infiltration rate and
recommend reduction factors for determining a long-term design infiltration rate
for stormwater design. (Phase 1 & Phase 2)
g. Report Preparation. The CONSULTANT shall prepare a Geotechnical Engineering
Report summarizing the findings, and providing recommendations for paving, stormwater
infiltration. The report will be finalized in response to comments provided by the project
team. (Phase 1 & updated for Phase 2)
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 8 of 16
Deliverables:
• Two Project Meetings (Total Phase 1 & Phase 2)
• Site Reconnaissance (Phase 1 &Phase 2)
• Traffic Control Plans (Phase 1 only)
• Borings Logs (Phase 1 only)
• Pilot Infiltration Tests Results (Phase 2 only)
• Laboratory Test Results (Phase 1 & Phase 2)
• Draft Geotechnical Report (1 Electronic PDF version)
(Phase 1 & Phase 2)
• Final Geotechnical Report—Sealed by a Professional Engineer licensed
in Washington State (1 bound original and 1 electronic pdf)
(Phase 1 & Phase 2)
5.5. Topographic Survey and Base Mapping
The CONSULTANT shall provide the following survey scope of services:
a. Topographic surveying shall be performed between along F Street between and including
the intersections of Auburn Way and 4th Street; with survey extending a distance of 50
feet along each intersecting side street, and 200 feet east along 9'h Street. Topographic
surveying will also be performed at the intersection of Auburn Way/East Main Street for a
distance of 50 feet from the center of the intersection. The CITY will provide previous
survey performed at the intersection of Auburn Avenue/East Main Street.
b. Horizontal cross-sectional measurements of the roadway shall be obtained at up to 20
locations where specified along the bicycle boulevard alignment.
c. Survey Control. The CONSULTANT shall extend published City of Auburn (COA)
horizontal and vertical control into the project site. The horizontal datum shall be
Washington State Plane coordinates, North Zone NAD-83(91). The vertical datum shall
be NAVD-88.
d. The CITY's survey department will provide the CONSULTANT with City streets right of
way, WSDOT right of way, and railroad right of way within the project limits along F Street
SE and 9th Street SE (electronic CAD format). The CONSULTANT will import this data
into the project files.
e. Utility Locating. The CONSULTANT will contact One-Call Utility Locating to paint out
existing underground utilities, and coordinate field work with the CONSULTANT. A
CONSULTANT budget of up to$3,200 in third-party utility locating is budgeted to assist
with this task, if necessary.
f. Topographic Survey. Topographic mapping (total street length approximately 3,000
linear feet) shall consist above ground planimetric features, curbs/gutters, sidewalks,
driveways, fences, signs, house numbers, significant landscape elements close behind
sidewalks, above-ground utility features, utility paint markings, sewer and storm measure-
downs, water valve nut measure-downs, and other pertinent features at locations
necessary to support the proposed design. All field data shall be processed in
accordance with the City of Auburn CAD standards and sent in AutoCAD as 3D
electronic file in .dwg format, as well as a block drawing format.
g. Base Maps and Digital Terrain Model (DTM). Topographic survey base maps shall be
prepared to City of Auburn standards. Base maps and existing-surface DTM will be
developed as a 1'=20' scale file with one foot contours.
Deliverables:
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July,2015
Exhibit A—Scope of Services
Page 9 of 16
• Survey Control
• Third-party utility locating, where mutually agreed
• F Street 3D Survey base map electronic files in .dwg file format
• F Street Electronic Digital Terrain Model
• Bicycle Boulevard horizontal street cross-section measurements
5.6. Environmental Support
The proposed project requires compliance with the National Environmental Policy Act (NEPA)
and State Environmental Policy Act (SEPA). It is assumed that the CITY will serve as the SEPA
Lead Agency and complete all SEPA documentation and provide the completed documentation to
the CONSULTANT for inclusion in the DCE form. FHWA/WSDOT will serve as the NEPA Lead
Agency.
The CONSULTANT shall prepare a Documented Categorical Exclusion Form (DCE)for submittal
to WSDOT. The DCE will include design drawings, Endangered Species Act (ESA)
documentation, and SEPA exemption letter(prepared by the CITY). The CONSULTANT shall
circulate the DCE and associated reports to the CITY for review prior to submitting to WSDOT.
The CONSULTANT shall prepare an Endangered Species Act No Effect Letter for CITY review
and submittal to WSDOT with the ECS checklist. The CONSULTANT shall attend one
environmental kickoff meeting with the CITY and WSDOT staff to discuss the project and the
NEPA requirements. This meeting may include a site visit.
The CONSULTANT shall prepare a Stormwater Pollution Prevention Plan (SWPPP)in
accordance with current CITY format.
Deliverables:
• Draft DCE Form and supporting graphics (Word and PDF)
• Final DCE Form and supporting graphics (Word and PDF)
• Draft No-Effect Memorandum (Word and PDF)
• Final No-Effect Memorandum (Word and PDF)
• Draft SWPPP (Word and PDF)
• Final SWPPP (Word and PDF)
5.7. Utility Coordination
The CITY will request utility as-builts from franchise utility agencies with underground or overhead
facilities that may be affected by the project. The CITY will provide copies of the utility as-builts, a
listing of applicable franchise utility contacts, phone numbers, e-mails and addresses to the
CONSULTANT.
The CONSULTANT shall inform the CITY of any potential or required modifications and/or
relocations to existing public and private, overhead and underground utilities necessary to resolve
conflicts with proposed improvements.
The CITY will provide follow-on coordination of proposed improvements with the various public
and private utilities to resolve conflicts.
5.8. Conceptual Design (15%). Level of detail sufficient to represent design options and
facilitate the CITY's selection of preferred roadway, drainage, bicycle, pedestrian and
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 10 of 16
intersection design concepts for each element discussed within the PROJECT
DESCRIPTION. The CONSULTANT shall:
a. Prepare a Design Criteria Memorandum (6 to 10 pages)documenting applicable
roadway, drainage, bicycle, pedestrian and utility design standards and criteria which will
be utilized for the project design. Incorporate response to comments from CITY staff.
b. F Street Roadway Improvements: Layout up to 3 horizontal options (as mutually agreed)
showing different methods of establishing proposed roadway, bicycle, and pedestrian
uses within the available right-of-way. Consider both pervious and impervious bicycle
and pedestrian surface types, and alternative striping and curbing methods to separate
uses and surfaces. Layout alternatives at intersections which avoid or minimize the need
for additional right-of-way. Consider future locations of water/sewer upgrades and PSE
power undergrounding. Each alternative will be represented by a roll-plot and typical
roadway section.
c. F Street Drainage Improvements: Layout up to 3 options (as mutually agreed)showing
different methods of establishing storm drainage flow control and water quality control for
new pervious and impervious surfaces within the right-of-way. Anticipated flow control
alternatives include detention-only, infiltration-only, and combined detention/infiltration.
Perform preliminary detention / infiltration sizing calculations based on preliminary soils
data to estimate and compare the relative size and cost of detention versus infiltration
alternatives.
d. Railroad Underpass: Layout up to 2 options to improve vehicle safety approaching the
underpass center-of-roadway pier.
e. Cul-de-sac on 9`"Street: Layout up to 2 options for establishing a cul-de-sac or one-way-
only access where 9`h Street SE intersects F Street SE. Review Auburn Youth and
Community Centers Traffic Report (2015) prepared by Heffron Transportation. Based on
traffic report data and recommendations, recommend specific alternatives for design of
improvements to the intersection of 9th Street SE and F Street SE (cul-de-sac or other
mutually-agreed options)which may be incorporated into the F Street SE project design.
f. Bicycle Boulevard: Conduct City staff bike tour(4 hour)along the proposed route with
planned stops to discuss opportunities and constraints, using camera to record session,
and using bike tour log to capture the group's ideas.
g. Conduct City facilities (Downtown and Les Gove facilities)tour(3 hour)to record key
building destinations, existing bike parking, and existence of shower/changing rooms,
and lockers.
h. Layout up to 2 cross-sectional options on each of up to 8 typical roadway segments
located along the proposed bicycle boulevard route (maximum of 16 total cross-sections)
showing different methods of establishing bicycle route striping between existing curb-
lines.
i. Layout up to 2 plan view options to improve bicycle passage, safety and visibility at each
of the intersections of C Street NW/West Main Street(limited to evaluation of EM
movements from the east side of the intersection), Auburn Avenue/East Main Street,
Auburn Way/East Main Street, F Street SE/East Main Street(including mid-block
crosswalk)along the bicycle boulevard (maximum of 8 total plan view options).
j. City Staff Bike Share Initial Meeting (2 hour): Present a spectrum of bike share options,
elements and facilities which typically constitute a city bike share program; including
questions and relative costs which should be considered in right-sizing and selecting a
bike share program. Consider sole-source versus performance-based options for
procuring desired bike share infrastructure.
Agreement for Professional Services _
F Street Non-Motorized Improvements(Downtown to Les Gove)
July,2015
Exhibit A—Scope of Services
Page 11 of 16
k. Assist City with conducting online City staff survey to gain an understanding of who and
how City staff will use the bike share program, and learn what may help to encourage
City staff to use the bike share program.
I. Based on City feedback, layout up to 2 bike share program options which support the
City's said needs, goals and constraints. Options will include information about type of
bikes, locking systems, parking systems, pricing, and scalability.
m. City Staff Bike Share Recommendations Meeting (2 hour): Present results of City staff
bike share survey and two bike share program options.
n. Prepare a Design Alternatives Summary Memorandum which briefly describes each of
the options considered above; and briefly summarizes the relative advantages,
disadvantages, and costs associated with each option. A design matrix format may be
used in lieu of a memo format, if mutually agreed.
o. The CITY will select preferred options, or combinations of options, which will be carried
forward into 30% design.
Deliverables:
• Design Criteria Memorandum (draft and final) (Word and PDF)
• F Street Roadway and Non-motorized Options (roll plots)
• F Street Detention/ Infiltration Options (roll plots)
• Railroad Underpass Options (roll plots)
• 9th Street Cul-de-sac Options (roll plots)
• City Staff Bike Tour and Summary Log of the group's ideas (Word and
PDF)
• Bicycle Boulevard Preferred Alignment with Intersection Options (roll
plot)
• City Facilities Tour and Summary Memo (Word and PDF)
• City Staff Bike Share Initial Meeting and Summary Notes (Word and
PDF)
• City Staff Bike Share Survey and Results Memorandum (Word and PDF)
• City Staff Bike Share Recommendations Meeting
• Design Alternatives Summary Memorandum (Word/Excel and PDF)
5.9. Preliminary Design (30%). Level of detail sufficient to represent the CITY's selected
roadway, drainage, bicycle, pedestrian and intersection design concepts for each element
discussed within the PROJECT DESCRIPTION and evaluated during Conceptual Design.
The CONSULTANT shall:
a. F Street Roadway Improvements: Prepare roadway plan-and-profile sheets showing
preliminary horizontal and vertical centerline alignments of the selected street, pedestrian
and bicycle improvements including the following features: existing survey base
mapping, proposed channelization, proposed roadway widening, proposed curbs/gutters,
proposed sidewalks, proposed curb ramp locations, proposed bicycle lanes, proposed
pervious-and impervious-surfaces, proposed intersection layout, proposed cul-de-sac
layout, proposed railroad underpass treatment, water main replacement locations, sewer
main replacement locations, and basic dimensions.
Assume scale of 1" = 20' H; and 1"= 5' V (based on full-size plan sheet).
b. Prepare up to 3 typical roadway sections representing significant roadway, drainage,
water/sewer upgrades, and PSE power undergrounding features along segments of F
Street SE.
Agreement for Professional Services
F Street Non-Motorized Improvements (Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 12 of 16
c. F Street SE Drainage Improvements: Prepare drainage plan-and-profile sheets showing
preliminary stations, elevations, and sizes of selected detention, infiltration, water quality,
collection and conveyance features.
Assume scale of 1" = 20' H; and 1" = 5' V(based on full-size plan sheet).
d. F Street SE Preliminary Drainage Report: Prepare Preliminary Drainage Report and
Calculations summarizing existing and proposed drainage surface areas; and supporting
30% design and sizing of selected detention, infiltration, and water quality design
features.
e. Bicycle Boulevard: Develop bicycle striping, marking, and way finding and signage plans
for the preferred bicycle boulevard alignment based on City's comments from 15%
Concept Design Phase. Plans to include alignment plans at 40 scale and enlargement
plans at 20 scale of bicycle striping, marking at the following intersections: C Street NW/
West Main Street (limited to evaluation of E/W movements from the east side of the
intersection), Auburn Avenue/East Main Street, Auburn Way/East Main Street, F Street
SE/East Main Street(including mid-block crosswalk)along the bicycle boulevard
(maximum of 8 total plan view options and up to 4 intersection enlargement plans).
f. City Bike Share Program Memorandum: Based on City feedback during 15% Conceptual
Design, develop a preferred City Staff Bike Share Program. Memorandum to include a
preferred type of bike share fleet, locking system, parking system, bike share system
amenities, up to 4 bike parking location schematic plans, outline of specifications,
preliminary cost range, scalability, and anticipated system maintenance needs.
g. Sewer: Prepare sewer plan-and-profile sheets showing preliminary horizontal and
vertical layout of sewer replacement between 4`h Street SE and 8'h Street SE.
h. Water: Prepare water main plan sheets showing preliminary horizontal layout of water
main replacement between 4th Street SE and 8'h Street SE and between 8`h Street/9'h
Street Alley and Auburn Way South. Include notes detailing preliminary water main
connections.
i. Prepare 30% list of quantities and estimate of probable construction costs. Identify
standard and non-standard bid items. Assume miscellaneous and contingency cost
items will be included at this stage.
Deliverables:
• Title Sheet(1 sheet)
• Legend Sheet (1 sheet)
• F Street Roadway Plan-and-Profile Sheets (6 sheets)
• F Street Typical Roadway and Utility Sections (1 sheet)
• F Street Drainage Plan-and-Profile Sheets (6 sheets)
• F Street preliminary alignment cross-sections
• Preliminary Drainage Report and Calculations
• Bicycle Boulevard Plans and Enlargements (4 sheets)
• City Bike Share Program Memorandum (Word and PDF)
• F Street Sewer Plan-and-Profile Sheets (1 sheet)
• F Street Water Plan-and-Profile Sheets (2 sheets)
• 30% Quantities and Construction Cost Estimate (Excel and PDF)
5.10. Final Design PS&E (90%). Prepare construction-ready plans, details, bid items,
quantities, special provisions, and estimate for detailed review by CITY staff. Incorporate
response to comments from 30% CITY review and design focus meetings. The design
documents will be prepared to the level of competency presently maintained by practicing
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 13 of 16
professionals in the field of transportation and utility engineering in Washington State.
Design documents will include the following:
a. Refine vertical roadway design to closely match proposed roadway edge conditions to
existing property elevations, and facilitate storm drainage concept. Generate DTM and
prepare Civil 3D design cross-sections (20-foot intervals)showing existing and proposed
roadway surfaces.
b. Refine sizing and horizontal/vertical layout and elevations for storm drainage collection,
conveyance, water quality treatment, and detention/infiltration systems within the project
limits.
c. Prepare Final Drainage Report and Calculations focusing on design and sizing of
selected detention, infiltration, and water quality design features. It is assumed that all
on-site drainage conveyance pipes will be 12" diameter, and conveyance pipe sizing
calculations will not be required. It is also assumed that future off-site flows will be
mitigated by proposed detention, infiltration, and water quality facilities; and no offsite
downstream drainage conveyance analysis is required.
d. Title Sheet, Index, General Notes, Legend, Symbols, Abbreviations, and Survey Control
(3 sheets).
e. Refine F Street Typical Roadway Sections (2 sheets).
f. Prepare F Street Demolition and Temporary Erosion/Sediment Control (TESC)plan-over-
plan sheets and construction notes (3 sheets).
g. Refine and prepare F Street Roadway Plan-and-Profile sheets and construction notes (6
sheets).
h. Prepare F Street Intersection Details including curb return and curb ramp elevations for
approximately 21 intersection quadrants (6 sheets).
i. Prepare F Street Miscellaneous Roadway Details-traffic calming, edge mitigation, alleys
(2 sheets).
j. Prepare F Street Drainage Plan-and-Profile sheets and construction notes, including
profiles of storm laterals(8 sheets).
k. Prepare F Street Drainage Details-detention, infiltration, and water quality (2 sheets).
I. Prepare F Street Channelization and Signing plan-over-plan sheets and construction
notes (3 sheets).
m. Prepare F Street at Auburn Way Traffic Signal Modification - pedestrian signal and
vehicle/bicycle detection elements only (2 sheets).
n. Prepare F Street Illumination plan-over-plan sheets, construction notes, and details (4
sheets)-provide illumination calculations in a separate package.
o. Prepare Bicycle Boulevard Channelization and Signing plan-over-plan sheets,
construction notes, and details of preferred bicycle boulevard alignment(8 sheets).
p. Prepare Bicycle Boulevard Detail Sheets (2 sheets).
q. Prepare City Bike Share Performance Specifications including bike fleet, bike
rack/docking station, signage, kiosk, helmets, system map, helmet distribution box, and
repair station.
r. Prepare Bicycle Boulevard and City Staff Bike Share Branding Memorandum including up
to 3 logo options and brand names.
s. Prepare F Street sewer main plan-and-profile sheet and construction notes.
t. Prepare F Street water main plan-and-profile sheets, water main connection details, and
construction notes.
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 14 of 16
u. Prepare F Street power undergrounding plans and typical sections showing proposed
trench locations, trench sizes, conduits, vault locations, and backfill requirements.
Prepare separate schedule of bid items, special provisions, quantities and estimate
associated with power undergrounding items of work.
v. Prepare Proposal Bid Items in CITY standard format.
w. Prepare Specifications and Special Provisions in CITY standard format (Div. 0 through 9
and Appendices).
x. Calculate Final Bid Quantities for Proposal Bid Items.
y. Prepare Estimate of Probable Construction Costs for Proposal Bid Items.
z. Perform Senior in-house 90% Quality Assurance and Constructability Review, and
incorporate response to comments. Perform "plans-in-hand"field review. Document
findings of review in "red-line" and/or written format.
Deliverables:
• Final Drainage Report and Calculations
• Title Sheet(1 sheet)
• General Notes, Legend, Symbols, Abbreviations, and Survey Control
(3 sheets)
• F Street Typical Roadway Sections (2 sheets)
• F Street Demolition and TESC Plans (3 sheets)
• F Street Roadway Plan-and-Profile Sheets (6 sheets)
• F Street Intersection Details (6 sheets)
• F Street Miscellaneous Roadway Details (2 sheets)
• F Street Drainage Plan-and-Profile Sheets (8 sheets)
• F Street Drainage Details (2 sheets)
• F Street Channelization and Signing Plans (3 sheets)
• F Street at Auburn Way Traffic Signal Modification (2 sheets)
• F Street Illumination Plans (4 sheets) and Calculations
• Bicycle Boulevard Channelization and Signing Plans (8 sheets)
• Bicycle Boulevard Detail Sheets (2 sheets)
• City Bike Share Details and Specifications (4 sheets)
• Bicycle Boulevard and City Staff Bike Share Branding Memorandum
• F Street Sewer Plan-and-Profile Sheets (1 sheet)
• F Street Water Plan-and-Profile Sheets and Connection Details (2
sheets)
• F Street Power Undergrounding Plan and Typical Section Sheets (5
sheets), Bid Items, Special Provisions, Quantities, and Estimate
• Proposal Bid Items
• Estimate of Probable Construction Costs
5.11. Final Design PS&E (99%) Check Set.
a. Prepare Final Documents incorporating responses to 90% PS&E comments from CITY
staff.
b. Perform Senior in-house 99% Quality Assurance Review.
c. Transmit 99% Design Plans, Project Specifications, Special Provisions, and Estimate of
Probable Construction Cost to CITY for final review.
Assume CITY's review at this stage is for the purpose of verifying that comments
transmitted at 90% completion stage were incorporated into the 99% documents, as
mutually agreed. "Additional"design comments will be minimal.
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July,2015
Exhibit A—Scope of Services
Page 15 of 16
Deliverables:
• 99% Design Plans (Electronic PDF)
• 99% Contract Specifications and Special Provisions (Word format)
• 99% Proposal Items and Estimate of Probable Construction Cost
(electronic Microsoft Excel format)
5.12. Final Bid Documents (100%).
a. Prepare Final (Bid-ready) Construction Documents incorporating responses to 99%
PS&E check set comments from CITY staff.
Assume PS&E package is final at this stage and no"additional"comments will be
generated.
b. Transmit Final (sealed/stamped and signed) Full sized Design Plans, Contract
Documents, and Estimate of Probable Construction Cost to CITY for reproduction and bid
advertisement.
c. The CITY will provide reproduction of Construction/Bid Documents, and will transmit 1
full-size and 2 half-size copies of plans to the CONSULTANT.
Deliverables:
• Final Plans (22-inch by 36-inch original on polypropylene, sealed by a
Professional Engineer licensed in Washington State, not photocopied, and
electronically in AutoCAD 2012 format with all external references bound)
• Final Contract Documents (1 camera-ready original sealed by a Professional
Engineer licensed in Washington State and electronic files in both PDF and
DOC format)
• Engineer's Estimate of Probable Construction Cost(1 camera-ready original
sealed by a Professional Engineer licensed in Washington State and
electronically in both CITY standard XLS format and PDF)
• Quantity take off sheet(electronically in XLS format)
It is mutually agreed that any cost estimate provided by CONSULTANT will be on a basis
of experience and judgment, but since the CONSULTANT has no control over market
conditions or bidding procedures, the CONSULTANT cannot warrant that bids or ultimate
construction cost will not vary from these cost estimates.
5.13. Future Additional Services. The following services are anticipated and may be added
to the AGREEMENT at a future date if necessary:
a. Right of way acquisition
b. Assistance during bidding
c. Construction engineering
d. Construction surveying
e. As-built drawings
Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
July, 2015
Exhibit A—Scope of Services
Page 16 of 16
Exhibit B
DBE Participation
Not applicable.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
See attached scope of work.
B. Roadway Design Files
See attached scope of work.
C. Computer Aided Drafting Files
See attached scope of work.
Aereensm Number: AG-C-468
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/2014
D. Specify the Agency's Right to Review Product with the Consultant
Sec attached scope of work.
E. Specify the Electronic Deliverables to Be Provided to the Agency
See attached scope of work.
F. Specify What Agency Furnished Services and Information Is to Be Provided
See attached scope of work.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/2014
II_ Any Other Electronic Files to Be Provided
See attached scope of work.
III. Methods to Electronically Exchange Data
See attached scope of work.
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
A. Agency Software Suite
See attached scope of work.
B. Electronic Messaging System
Sec attached scope of work.
C. File Transfers Format
Sec attached scope of work.
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/2014
Exhibit D
Prime Consultant Cost Computations
See attached Exhibit D.
Aereement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Revised 10/30/2014
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Exhibit E
Sub-consultant Cost Computations
There isn't any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI "Sub-Contracting" of this AGREEMENT.
See attached Exhibit E.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
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AMEC Sub-Consulting Budget Geotechnical Engineering
F Street SE,Auburn,Washington Phase I:F Street SE Improvements
23-Jun-15
Breakdown of Labor Costs
Pers onnel a(nd H ourly Rates Per Category
/ e P' a ' otcA �ie` GO
��S\ O; 6 tma //
Task Description $75.00 $64.00 $42.00 842.00 $32.00 $31.00 $25.00
Contract and subcontract setup 2 _ 2 2
Review plans and utility locations 2
Site reconnaissance 4 4
Preparation for field work 4 2
Dig backhoe test pits(0 day)
PITs(2 days)
Drill borings(2 days) 2 20
Plan and review lab testing 1 2
Boring logs,site plans,cross-sections 3 a 4
Engineering Analysis 8 8
Report Preparation 2 8 16 4 4
Review Plans and Specs
Meeting with Jacobs and City 4
Project Management 8 4
Subtotal 2 [ 40 0 58 8 10 10
Total Labor Costs per Level $150 $2,560 $0 $2,436 $256 $310 $250
Total Labor Costs 5,962
AMEC Expenses
O°ac J� /1/, /
Mileage 200 mile $0.56 $111
Field supplies 1 LS $50 50
Each $100 0
Markup @ 0% 0
ISubtotal Expenses 8161
Laboratory Testing
/`� Gp9
CAS: c oa
Moisture 12 Each $20 $240
Grain size 6 Each $110 $660
Organics 2 Each $100 $200
Cation exchange 2 Each $50, $100
Hydraulic conductivity Each $400 $0
California bearing ratio 2 Each $500 $1,000
Markup @ 0% $0
Subtotal Laboratory S$200
Exploration Subcontractor Expenses
/'aa c`/JC J�6 /oa
NW Excavating 0 nay(test pits) 0 days $1.500 SO
NW Excavating 2 days PITs 0 days $2,100 $0
Drilling 2 days(110') 1 Estimate $6,700 $6,700
Traffic Control 2 days $600 $1,200
Markup @0% $ -
'Subtotal Subcontractor Expenses $7,900
DIRECT LABOR COST $5,962.00
OVERHEAD @ 167.11 $9,963.10
PROFIT @028 81,669.36
EXPENSE SUBTOTAL 810,261.00
TOTAL COST ESTIMATE $27,855
AMEC Sub-Consulting Budget Geotechnical Engineering
F Street SE,Auburn,Washington Phase II:F Street SE
23-Jun-1S
Breakdown of Labor Costs
Personnel and Hourl Rates Per Category 0.
eCCOt `ose` e `3 get 4.�0,\ Joa)) ee/
Task Description $75.00 $64.00 $42.00 $42.00 $32.00 $31.00 $25.00
Contract and subcontract setup 1 2
Review plans and utility locations I 2
Site reconnaissance 4
Preparation for field work 2 2
Dlg backhoe test pits(0 day)
PITs(2 days) 1 16
Drill borings(2 days)
Plan and review lab testing 1
Test pit logs,site plans 1 4 2
Engineering Analysis 1 6 4
Report Preparation 1 6 4 2
Review Plans and Specs 4 4
Meeting with Jacobs and City 4
Project Management 6 4
Subtotal 2 30 0 22 22 3 8
Total Labor Costs per Level S150 $1,920 S0 $924 $704 S93 $200
Total Labor Costs 3,991
AMEC Expenses
ode` Je Je GO o
Mileage 200 mile $0.56 5111
Field supplies 1 LS $50 SO
Each $100 0
Markup @ 0% 0
[Subtotal Expenses 57611
Laboratory Testing
1/ SI P *c". /
Moisture 4 Each $20 $80
Grain size 4 Each $110 $440
Organics 2 Each $100 $200
Cation exchange 2 Each $50 $100
Hydraulic conductivity 0 Each 5400 $0
California bearing ratio 0 Each $500 $0
Markup @ 0% $0
[Subtotal Laboratory $8201
Exploration Subcontractor Expenses
0,//J J 00/oe
NW Excavating 0 day Hest pits) 0 days $1,500 SO
NW Excavating 2 days PITs 2 days $2,500 $5,000
Drilling 2 days(110') 0 Estimate $0 SO
Traffic Control 0 days 5600 S0
Markup @0% $ -
I Subtotal Subcontractor Expenses 55.0001
DIRECT LABOR COST $3,991.00
OVERHEAD @ 167.11 $6,669.36
PROFIT @0.28 $1.117.48
EXPENSE SUBTOTAL $5,981.00
TOTAL COST ESTIMATE $17,759
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Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
L Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit F Page 1 of 1
Revised 10/30/2014
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
Jacobs Engineering Group, Inc.
whose address is
600 108th Ave NE Suite 700, Bellevue, WA 98004
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the City of Auburn
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Jacobs Engineering Group, Inc.
Consultant(Firm Name)
"c7ri<6,2'
Signature(Authorized Official of Consultant) Date
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (I)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application/ proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Jacobs Engineering Group, Inc.
Consultant(Firm Name)
Signature(Authorized Official of Consultant) Date
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, a officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352,Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Jacobs Engineering Group, Inc.
Consultant(Firm Name)
004 t7/ )
Signature(Authorized Official of Consultant) Date
Aereement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's
representative in support of Project CP I416: F Street SE Non-Motorize * are accurate, complete, and current
as of 7/ 7//y
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: Jacobs Engineering Group, Inc.
C3k9/J4i S "A"
Signature Titi
Date of Execution***:
*Identify the proposal.quotation.request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.)
**Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day,month,and yeas of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII, Legal Relations
and Insurance of this Agreement is amended to $N/A
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of$N/A •
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
S I million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $N/A
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manger and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant's agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit I Page 2 of 2
Revised 10/30/2014
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total
of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
• • Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FEI WA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA(if applicable) agree with the consultant's claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures.
Agreement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
Revised 10/30/2014
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove
• the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Aereement Number: AG-C-468
WSDOT Form 140-089 EF Exhibit J Page 2 of 2
Revised 10/30/2014
WiaWashington State
Department of Transportation
Supplemental Agreement Organization and Address
N umber 4_ Jacobs Engineering Group
600 108th Ave NE,Suite 700
Original Agreement Number Bellevue,WA 98004
AG-C-468 Phone: 425.452.8000
Project Number Execution Date Completion Date
CP1416 July 22, 2015 December 31, 2020
•
Project Title New Maximum Amount Payable
F Street SE Non-Motorized Improvements $ 588,294.00
Description of Work
Planning,conceptual design;intermediate design;final design;geotechnical engineering;topographic surveying and mapping;environmental support;right-of-way
support;
and preparation of construction plans,specifications,and construction cost estimates,and construction assistance for improvements including roadway widening,
reconstruction,and associated improvements along F Street SE between Auburn Way South and 4th Street SE;and bicycle boulevard improvements connecting C
Street NW and the Les Gove community facilities.
The Local Agency of The City of Auburn
desires to supplement the agreement entered in to with Jacobs Engineering Group
and executed on July 22, 2015 and identified as Agreement No. AG-C-468
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached Scope of Work Exhibit A-1.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31, 2020
III
Section V, PAYMENT, shall be amended as follows:
The amount of this supplement is $77,821.00. The new Maximum Amount Payable amount is $588,294.00.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Jeff D. Benson. Manager of Projects By: Nancy Backus. City Mayor
PC .
Consultant Signature `Approving •rity Signature
\ ate
DOT Form 140-063
Revised 09/2005
EXHIBIT A-1
SUPPLEMENTAL SCOPE OF WORK
During the term of this AGREEMENT, Jacobs Engineering Group, Inc. (CONSULTANT) will perform
supplemental professional services for the CITY of Auburn (CITY) in connection with the following project:
Project AG-C-468 — F Street SE Non-Motorized Improvements (Downtown to Les Gove)
1. SUPPLEMENTAL PROJECT DESCRIPTION
The following scope of work elements are supplemental to the original scope of work, authorized in
July 2015. Also documented herein are original scope of work elements which are no longer
necessary, and are therefore de-obligated from the scope of work. Changes to the scope of work are
generally described as follows:
Additional Scope Items
• The non-motorized design concept originally selected for F Street(between Auburn Way and
4th Street) included shared on-street bike lanes (sharrow lanes), plus sidewalks and
landscaping along each side. On-street parking was also included along one block
southbound. These improvements were designed to approximately 90% completion, but
were then ultimately turned down for construction-grant funding due to lack of separated
bicycle facilities.
• To make the project more competitive for construction-grant funding, the F street
improvements concept drawings, plans, details, quantities and estimate were revised to
include a narrower sidewalk along the west side, and a 12-foot wide mixed-use (bike-and-
pedestrian) path along the east side separated by landscaping. Two more blocks of on-street
parking were also added. This revised concept was ultimately successful in receiving
construction-grant funding.
• Curb bulb-out and ramps are added to the southwest corner of W Main Street at B Street
associated with the bicycle boulevard.
• Rectangular rapid flashing beacon (RRFB) pedestrian signals are added at two intersection
locations; along with minor modifications to the vehicle traffic signal at 4th Street.
• Traffic control and detour plans are added to the plan set.
• Assistance during bidding services are added.
• Construction period services are added.
• Project closeout services are added.
De-Obligated Scope Items
• Unperformed services associated with the City Staff Bike Share Program are removed from
the scope of work.
• Unperformed services associated with geotechnical infiltration testing are removed from the
scope of work.
• Unperformed services associated with cul-de-sac at 9th Street are removed from the scope of
work.
Supplemental Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
October,2019
Exhibit A-1 —Supplemental Scope of Work
Page 1 of 5
2. SUPPLEMENTAL ASSUMPTIONS
This supplemental scope of work is based on the following additional and/or new assumptions:
a. Budget for the project scope is based on an updated project design schedule of
approximately 48 months, commencing with original notice-to-proceed.
b. See "Items and Services to be Furnished by CITY" below.
3. SUPPLEMENTAL ITEMS AND WORK TO BE FURNISHED BY CITY
The CITY will provide the following items and services to the CONSULTANT which will facilitate the
supplemental work to be undertaken for project:
a. The CITY will provide final property acquisition services.
b. The CITY will provide supplemental topographic survey at the intersection of Main Street/B
Street supporting design of curb bulb-out and ramps.
4. SUPPLEMENTAL DESIGN CRITERIA. No supplemental design criteria are proposed.
5. SUPPLEMENTAL or DE-OBLIGATED WORK TASKS
5.1. Project Management and Coordination
The project design schedule is updated to approximately 48 months.
5.2. Geotechnical Engineering
Phase II geotechnical geotechnical work consisting of Pilot Infiltration Tests to measure
infiltration rates is removed from the scope of work.
5.3. Topographic Survey and Base Mapping
No supplemental services are proposed.
5.4. Environmental Support
No supplemental services are proposed.
5.5. Utility Coordination
No supplemental services are proposed.
5.6. Conceptual Design (15%). Mixed use path concept redevelopment. The CONSULTANT
shall:
a. Update 15% design concept to include a sidewalk along the west side, a 12-foot wide
mixed-use (bike-and-pedestrian) path along the east side, landscaping, and two
additional blocks of on-street parking along the west side. Revise mixed use path
concept to include preliminary comments from the CITY.
b. Update storm drainage surface type/area calculations.
Supplemental Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
October, 2019
Exhibit A-1 —Supplemental Scope of Work
Page 2 of 5
5.7. Preliminary Design (30%).
a. City staff bike share program and bike share infrastructure improvements are removed
from the scope of work. (Bicycle boulevard improvements remain within the scope of
work.)
5.8. Final Design PS&E (75% and 90%). Mixed use path design re-development:
a. Prepare Intermediate 75% design-level roadway, drainage, and water main design,
plans, quantities and estimate incorporating elements of mixed use path re-development.
The CITY will provide"over-the-shoulder" review of 75% roadway plans, and comments
which will be addressed and incorporated by the CONSULTANT into the 90% design
deliverables.
b. Prepare Intermediate 90% design-level roadway, drainage, water main, utility, and
illumination design, plans, quantities and estimate incorporating elements of mixed use
path re-development. Address and incorporate 75% comments provided by the CITY.
90% plan deliverables are based on those outlined in the original scope of services.
c. Incorporate new bicycle boulevard curb bulb-out and-ramps at the intersection of Main
Street/B Street.
d. Incorporate RRFB's on F Street at intersections of 8th Street and 6th Street into final
design and plans.
e. Incorporate temporary traffic control and pedestrian detour plans into final plans.
f. City staff bike share program and bike share infrastructure improvements are removed
from the scope of work.
5.9. Final Design PS&E(99%) Check Set.
No supplemental services are proposed.
5.10. Final Bid Documents (100%).
No supplemental services are proposed.
5.11. Assistance During Bidding (Optional*).
a. The CITY will advertise for bids and distribute bid sets to prospective bidders.
b. (Optional*)The CONSULTANT shall assist the CITY during the bid period to answer any
questions that arise concerning the PS&E documents, and to assist the CITY in preparing
any addenda required, as request by the City. Any questions that were a result of
inadequacy or errors in the advertised contract plans, as provided by the CONSULTANT,
shall be addressed by the CONSULTANT at no charge to the City.
Assume up to 24 staff hours are budgeted to perform this task.
c. (Optional*)The CONSULTANT shall prepare up to one (1)4-to 6-page addendum if
modifications to the contract documents are deemed warranted by CITY during the
bidding process. The CONSULTANT shall address comments on any addenda that were
a result of inadequacy or errors in the advertised contract plans, as provided by the
CONSULTANT, at no charge to the City.
Assume one 2-week bidding period.
Supplemental Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
October,2019
Exhibit A-1 —Supplemental Scope of Work
Page 3 of 5
Deliverables:
• (Optional*) Response to Bidder's Questions
• (Optional*)Addenda (up to 1)
5.12. Construction Period Services (Optional*).
a. (Optional*)Attend up to one (1) on-site meeting and/or special inspection to review and
provide input on the progress of the construction work. Provide discussion with CITY
staff and transmit notes documenting significant aspects of the project work, and any
inconsistencies relative to the design documents.
Assume visit will performed by Project Manager or Project Engineer.
b. (Optional*) Respond to requests for information (RFI's)from the CITY during the course
of construction. Transmit responses to the CITY in written and/or plan format.
Assume up to 7 staff hours are budgeted to perform this task. Any information requests
that were a result of inadequacy or errors in the advertised contract plans, as provided by
the CONSULTANT, shall be addressed by the CONSULTANT at no charge to the City.
c. (Optional*) Prepare and provide revised (stamped and signed)design and plan sheets in
response to changes requested by the CITY during the course of construction.
(Examples of such change may include adjustment of storm drainage around
underground utilities, where their locations during design were unknown; alternative
designs requested by the Contractor and agreed by the CITY; and other similar items.)
Assume up to 11 staff hours are budgeted to perform this task. Any needed revisions
that were a result of inadequacy or errors in the advertised contract plans, as provided by
the CONSULTANT, shall be addressed by the CONSULTANT at no charge to the City.
Deliverables:
• (Optional*)Attendance at Meetings/Special Inspections—up to 1 meeting
• (Optional*) Respond to RFI's—up to 7 hours (format as requested)
• (Optional*) Provide Revised Plan Sheets—up to 11 hours (format as
requested)
5.13. Project Closeout and As-builts (Optional*).
a. Electronic Data Transfer. At the completion of construction, the CONSULTANT shall
provide the CITY with electronic files of all design files, base maps, plans and similar
contract documents. Documents will be provided in AutoCAD 2016 (.dwg format), PDF
formats, Microsoft Word, or Microsoft Excel or as otherwise applicable.
b. Archiving. At the completion of construction, the CONSULTANT shall archive all project
files and maintain for a minimum of three years.
c. Prepare Record ("as-built") Drawings, and transmit(signed) Polypropylene originals and
digital files to the CITY.
Assume the CITY will provide inspector's reports and records, as required, and redlined
markups of construction drawings. The CITY will provide the original Polypropylene
drawings for CONSULTANT'S use in preparing record drawings.The CONSULTANT shall
prepare both handwritten and electronic copies.
Assume up to 30 staff hours are budgeted to perform this task.
Supplemental Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
October,2019
Exhibit A-1 —Supplemental Scope of Work
Page 4 of 5
Deliverables:
• Electronic Plans and Design Files
• Prepare Record Drawings—up to 30 hours (1 full-size original signed
Electronically in AutoCAD and PDF format with all external references
bound)
Supplemental Agreement for Professional Services
F Street Non-Motorized Improvements(Downtown to Les Gove)
October,2019
Exhibit A-1 —Supplemental Scope of Work
Page 5 of 5
EXHIBIT A
SUPPLEMENTAL FEE ESTIMATE
IF Street Non-Motorized Improvements
Direct salary rates shown are approximately average over the previous performance period.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Project PE and Project Design Design Design
Role Mana.er QA/QC En.ineer En.ineer En.ineer En.ineer
Name Tim Brian Collin Brooksie Jaedi
Title Sr.PM PE PE EIT PE PE
Direct Rate $79.00 $40.00 $40.00 $34.00 $63.00 $56.25
Work Task Hours Cost
Extended Project Administration(added 25 months) 70 $5,140.00
-- Monthly Project Administration 40 40 $3,160.00
--- Monthly Project Coordination 20 10 30 $1,980.00
15%Mixed Use Path Concept Re-Development 80 $3,746.00
--- Prepare Mixed Use Path Concept 8 L 6 28 42 $1,992.00
— Update drainage surface area calculations 2 2 8 12 $558.00
_LI
--- Revise Mixed Use Path Concept 4 4 18 26 $1,196.00
Mixed Use Path 75%Plans Development 638 $26,000.00
Update construction centerline,profile,and roadway
8 32 40 $1,600.00
surface in Civil 3D
— Update edge-and planter-grading in Civil 3D 2 6 24 32 $1,358.00
— Update driveway grading and plans 2 4 16 4 26 $1,094.00
— Update intersection grading and plans 4 16 64 16 100 $4,060.00
-- Update typical roadway sections 2 4 12 12 30 $1,206.00
— Update roadway plan-and-profile sheets 4 12 24 24 64 $2,572.00
Update storm drainage collection/conveyance and plan 4 40 12 20 76 $3,076.00
sheets
— Update channelization and signing plan sheets 2 6 20 10 38 $1,538.00
Shift mixed use path west to minimize easements;update— 4 12 32 24 72 $2,892.00
grading,plans,and sections
Cost Estimate Prepared on: 10/7/2019
Exhibit A Page 1 of 5
EXHIBIT A
SUPPLEMENTAL FEE ESTIMATE
Project PE and Project Design Design Design
Role Manager QA/QC Engineer Engineer Engineer Engineer
Name Tim Brian Collin Brooksie Jaedi
Title Sr. PM PE PE EIT PE PE
Direct Rate $79.00 $40.00 $40.00 $34.00 $63.00 $56.25
Work Task Hours Cost
--- Update and coordinate easement line work 4 8 12 $636.00
-- Update roadway and edge condition details 4 8 20 12 44 $1,844.00
— Update demolition and TESC plans 4 16 4 24 $936.00
-- Update sewer and water plan-and-profile sheets 8 4 4 16 $616.00
— Update quantities and estimate 4 12 24 24 64 $2,572.00
Mixed Use Path 90%Plans Development 252 $10,272.00
Respond to and incorporate 75%Plan Comments from
8 36 1 36 24 104 $4,328.00
City
-- Re-Develop 90%Plans, Details,and Estimate 8 32 60 48 148 $5,944.00
New Curb Ramps at Main Street I Railroad 24 $900.00
Prepare curb ramp grading and plan 2 12 10 24 $900.00
F Street RRFB's and Signal 66 $3,834.00
— Prepare 30%RRFB plans 8 16 24 $1,404.00
— Address 30%RRFB comments 2 6 8 $463.50
— Prepare 99%and 100%RRFB plans 2 10 12 $688.50
--- Modify traffic signal heads at 4th 2 8 10 $576.00
— QA/QC and response 4 8 12 $702.00
Traffic Control Plans 28 $1,000.00
— Prepare 99%traffic control and detour plans 6 16 22 $784.00
— Prepare Final traffic control and detour plans 2 4 6 $216.00
Assistance During Bidding(Optional Service) 10 $478.00
-- Answer questions from City during bidding. I I 1 I I 4 I I
5 $239.00
Cost Estimate Prepared on: 10/7/2019
Exhibit A
Page 2 of 5
•
EXHIBIT A
SUPPLEMENTAL FEE ESTIMATE
Project PE and Project Design Design Design
Role Manager QA/QC Engineer Engineer Engineer Engineer
Name Tim Brian Collin Brooksie Jaedi
Title Sr. PM PE PE EIT PE PE
Direct Rate $79.00 $40.00 $40.00 $34.00 $63.00 $56.25
Work Task Hours Cost
Prepare Addenda, if necessary,to clarify answers to 1 4 5 $239.00
bidder's questions.
Construction Period Services(Optional Service) 20 $964.50
-- Attend up to 1 meeting and/or special inspection. 2 2 $158.00
— Respond to RFI's. 2 4 1 7 $374.25
Prepare revised design and plan sheets in response to 2 4 4 1 11 $432.25
changes requested by the City.
Project Closeout 36 $1,272.00
-- Prepare Record("as-built")Drawings. 6 24 1 30 $1,056.00
--- Electronic File Transfer and Archive 2 4 6 $216.00
Total Hours 0 132 232 504 288 18 50 01,224
Labor Costs $0 $10,428 $9,280 $20,160 $9,792 $1,134 $2,813 $0 $53 606.50
Salary Escalation (Assume approximately 10%of effort escalated by 20%) $1,072.13 _AI
Overhead Rate 109.56% $59,905.91 -
Fee(as a%of direct labor) Rate 28.00% $15,310.02
Total Labor Cost Rate $106.12 per Hr. $129,895
Miscellaneous Expenses: Reimbursable Subconsultants: Subs
Item Cost Firm Cost
Federal Express/Courier $0 RW Plan Revisions-Parametrix $5,645
Phone $0 $0
2thM= $0 $0
$0 $0
Graphic supplies $0 $0
Photography $0 $0
Travel expenses(mileage) $101 $0
Reproduction $100 $0
Traffic counts $0 $0
Cost Estimate Prepared on: 10/7/2019
Exhibit A Page 3 of 5
EXHIBIT A
SUPPLEMENTAL FEE ESTIMATE
Project PE and Project Design Design Design
Role Manager QA/QC Engineer Engineer Engineer Engineer
Name Tim Brian Collin Brooksie Jaedi
Title Sr. PM PE PE EIT PE PE
Direct Rate $79.00 $40.00 $40.00 $34.00 $63.00 $56.25
Work Task Hours Cost
Traffic accident data $0 $0
Other $0 $0
Other $0
Other $0 Total Subconsultants $5,645
Other _ _ $0
Other $0
Other _ _ $0
Other _ $0 Total Supplemental Work $135,741
Other $0
Total Deobligated Amount* -$57,920
Total Reimbursable Expenses $201 *See next page for calculations
Total for Supplement No.4 $77,821
Cost Estimate Prepared on: 10/7/2019
Exhibit A Page 4 of 5
EXHIBIT A
SUPPLEMENTAL FEE ESTIMATE
(DEOBLIGATION)
�F Street Non-Motorized Improvements I I
Direct salary rates are effective from October 2014 through October 2015.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Quality Project Project Project Design Civil Civil CAD/ Env. Env. Contract
Role Assurance Mana.er Mana.er En.ineer En.ineer En.ineer En.ineer Gra.hics Mana.er Mana.er Biol..ist Admin.
Name Jeannette Kevin Tim Andrea Collin Aaron Brooksie Elizabeth Jason Jennifer Scott Dawn
Title Sr.Engr. Principal Sr.PM PE EIT PE PE CAD Sr.PM PM BIO Admin.
Direct Rate $71.96 $94.88 $71.75 $50.06 $29.93 $54.68 $50.35 $46.48 $84.13 $56.68 $52.88 $57.01
Work 1Hsk Hours Cost
5.9 Preliminary Design(30%) 4 $243.62
f Prepare City Bike Share Design Memorandum 2 1 2 I I I I _-- - 4 $243.62
5.10 Final Design PS&E(90%) 12 $774.24
q Prepare Bike Share details and specifications 4 4 8 $487.24
r Prepare Branding Memorandum 4 4 $287.00
Total Hours 0 0 10 6 0 0 0 0 0 0 0 0 16
$0 $0 $718 $300 $0 $0 $0 $0 $0 $0 $0 $0 $1,017.86
Salary Escalation (Assume 4%escalation on 50%of contract labor) $20.36
Overhead Rate Rate 109.56% $1,137.47
Fee(as a%of direct labor) Rate Rate 28.00% $290.70
Total Labor Cost Rate Rate per Hr. $2,466
Miscellaneous Ex,-nser Reimbursable Subconsultants: Subs
Item Cost Firm Cost
Federal Express/Courier $0 ALTA Planning•Design - $37,695
Fax _ $0 AMEC Geotechnical-Phase 2 Budget $17,759
Graphic supplies $0 $0
Photography _ _ - _ $0 _ _ $0
Travel emenses(mileage) _ $0 $0
Reproduction $0 $0
Traffic counts $0 _ - - _ - $0
Traffic accident data _ $0 _- _ $0
Other - $0 - $0
•
Other - $0
Other $0 Total Subconsultants 555.454
Other - $0
Other - -$0
Other _ — -- _$0
Other $0
Other $0
Total Reimbursable Expenses $0 TOTAL DEOBLIGATED AMOUNT S57,920
Cost Estimate Prepared on:10/7/2019
Exhibit A
Page 5 of 5
REAL PROPERTY VOUCHER AGREEMENT
'AGENCY NAME
I HEREBY AGREE TO THE TERMS AND CONDITIONS
City of Auburn LISTED BELOW AND CERTIFY UNDER PENALTY OF
Public Works Department PERJURY THAT THE ITEMS AND AMOUNTS LISTED
25 West Main Street HEREIN ARE PROPER CHARGES,THAT THE SAME OR
Auburn, Washington 98001 ANY PART THEREOF HAS NOT BEEN PAID,AND THAT I
Phone: 253-931-3010 AM AUTHORIZED TO SIGN FOR THE CLAIMANT:
GRANTOR or CLAIMANT (Sign in ink)
Sergiy Krasnovsky
24018 SE 11th PI By: Sed FC' t)fihy
Sammamish, WA 98076 lOwner/Authorized Representative
Date: 0,J /
SSN/Tax ID: 06 — gi— 2-751
3
PROJECT NUMBER: CP1416 TAX PARCEL NUMBER: 711650-0925
TITLE: F Street SE Non-Motorized Improvements PROJECT PARCEL NUMBER: 711650-0925
In Full, Complete and Final Payment and Settlement for the Title or Interest
Conveyed or Released, as Fully Set Forth in the attached Document:
Dedication Deed Dated: N/A Easement Dated: N/A AMOUNT
Temporary Construction Permit Dated: N/A
Temporary Construction Easement Dated: G;2..q
For All Lands Conveyed:
514 SF IN TEMPORARY CONSTRUCTION EASEMENT + $620.00
For All Improvements Conveyed:
For All Damages: +$
Statutory Evaluation Allowance: +$
JUST COMPENSATION $620.00
Legal/Administrative:
FINAL SETTLEMENT $620.00
Other Items:
SUBTOTAL $620.00
Deductions: $
TOTAL DEDUCTIONS
� // TOTAL AMOUNT TO BE PAID: $620.00
Cfie '4 Zvi e "
�.7 US��v2
Acquisition Agent: CERT1FYLR.kanaStervices Corporation, The City of Auburn agrees to the terms and conditions
4619 37th Ave SW,Seattle, .98f26,Phone: (206)287- listed ab e:
9858 4u
AGENT Ma or
‘6
Date Date
ENG-135,Revised 8/18
Warrant No: Voucher No:
REAL PROPERTY VOUCHER AGREEMENT
AGENCY NAME
I HEREBY AGREE TO THE TERMS AND CONDITIONS
City of Auburn LISTED BELOW AND CERTIFY UNDER PENALTY OF
Public Works Department PERJURY THAT THE ITEMS AND AMOUNTS LISTED
25 West Main Street HEREIN ARE PROPER CHARGES, THAT THE SAME OR
Auburn, Washington 98001 ANY PART THEREOF HAS NOT BEEN PAID,AND THAT I
Phone: 253-931-3010 AM AUTHORIZED TO SIGN FOR THE CLAIMANT:
GRANTOR or CLAIMANT (Sign in ink
Roy Armstrong
816 F Street SE
By. ov / 1'
I 9z-�
Auburn, WA 98002 Owner/Autfiorized Representative
Date: /0— - Z C/°/
SSN/Tax ID: 5l� /5 -2 8-6 6/
PROJECT NUMBER: CP1416 TAX PARCEL NUMBER: 915010-0275
TITLE: F Street SE Non-Motorized Improvements PROJECT PARCEL NUMBER: 915010-0275
In Full, Complete and Final Payment and Settlement for the Title or Interest
Conveyed or Released, as Fully Set Forth in the attached Document:
Dedication Deed Dated: szJz.0/1y Easement Dated: N/A AMOUNT
Temporary Construction Permit Dated: N/A
Temporary Construction Easement Dated: 1
For All Lands Conveyed:
115 SF IN FEE SIMPLE @$11.00 PER SF +$1,265.00
203 SF IN TEMPORARY CONSTRUCTION EASEMENT +$224.00
For All Improvements Conveyed:
For All Improvements: 3 Juniper Shrubs + $201.00
Statutory Evaluation Allowance: +$
JUST COMPENSATION $1,690.00
Legal/Administrative: Administrative Settlement Dated 9/25/19
$1,500.00
FINAL SETTLEMENT $3,190.00
Other Items:
SUBTOTAL $3,190.00
Deductions: $
TOTAL DEDUCTIONS
TOTAL AMOUNT TO BE PAID: $3,190.00
Acquisition A Jacob 8}�eting,City of Auburn The City of Auburn agrees to the terms and conditions
8/
listed above:
AGENT,y /.i't't,( 2/1,LG/
t"te544\43
/,,p/r//
M2
Date
10141 l
Date
ENG-135,Revised 8/18
03(0.4b Q C9-1/4Xtt
Warrant No: Voucher No: