HomeMy WebLinkAboutAG-C-466 CH2M HILL, Inc D 41.1
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number: AGC466
Firm/Organization Legal Name (do not use dba's):
CH2M HILL, Inc.
Address Federal Aid Number
1100 112th AVE NE, STE 500, Bellevue, WA 98004 STPUL-1090(009)
UBI Number • Federal TIN or SSN Number
601-482-400 59-0918189
Execution Date Completion Date
12/31/2016
1099 Form Required Federal Participation
❑ Yes El No 0 Yes No
Project Title
Project CP1415: West Main Street Multi-Modal Corridor& ITS Improvements
Description of Work
The Project includes survey and base mapping, preliminary engineering, environmental documentation and
permitting, and final design (including plans, specifications, and estimates) related to West Main Street
Multi-Modal Corridor& ITS Improvements. •
•
•
❑ Yes Q No DBE Participation Total Amount Authorized: $637,969.06
0 Yes Q No MBE Participation Management Reserve Fund: $Oli
Yes El No WBE Participation
Maximum Amount Payable: $637.969.06
❑ Yes • El No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
Agreement Number: AGC466
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 of 14
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THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this
AGREEMENT, between the City of Auburn
hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1)
of this AGREEMENT and hereafter called the"SERVICES;" and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit"A" attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
Ill. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days'
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number: AGC466
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•
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation
outlined in the AGENCY's"DBE Program Participation Plan" and perform a minimum of 30% of the total amount
of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform
a minimum of 30% of the total amount of this AGREEMENT.
The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE
firms invoiced for this AGREEMENT.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C —
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or(ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Jacob Swecting Name: Stephanie Forman
Agency: City of Auburn Agency: CH2M HILL, Inc.
Address: 25 West Main Street Address: 1100 112th AVE NE, STE 500
City: Auburn State: WA Zip: 98001 City: Bellevue State: WA Zip: 98004
Email: jsweeting @auburnwa.gov Email: sforman@ch2m.com
Phone: 253.804.3118 Phone: 425.233.3267
Facsimile: Facsimile: 425.468.3100
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled "Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
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V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
"D" and "E" and by this reference made part of this AGREEMENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments
shall be made at the ICR rates shown in attached Exhibits "D" and "E" of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits"D" and
"E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime
and all sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal
year, an ICR schedule in the format required by the AGENCY(cost category, dollar expenditures, etc.) for
the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the
ICR schedule. It shall also be used for the computation of progress payments during the following year and
for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be
sent to Email: ConsultantRates @wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall
cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information
is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing,
long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be
reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs)
in accordance with WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.
Agreement Number: AGC466
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4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits"D"
and"E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled "Termination of Agreement."
5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of$100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
"Changes of Work."
6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, "Changes of Work." No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20)working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number: AGC466
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D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6)years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
•
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration;contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VT of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 21
(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26
•• Age Discrimination Act of 1975 RCW 49.60.180
•(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F"
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to
perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XI I I "Extra Work."
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number: AGC466
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XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of(a) the CONSULTANT or the CONSULTANT's agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b)the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the negligence of the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY's, their agents', officers' and employees' failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number: AGC466
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques,job site safety, or any construction contractor's failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under 1S0 Form CG 00 01 10 01 or equivalent providing coverage for
any "Auto" (Symbol 1) used in an amount not less than a one million dollar($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the "Als"), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the Als shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall
waive any and all rights of subrogation against the Als. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name: Jacob Sweeting
Agency: City of Auburn
Address: 25 West Main Street
City: Auburn State: WA Zip: 98001
Email: jsweeting @auburnwa.gov
Phone: 253.804.3118
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
Agreement Number: AGC466
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The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as"CLAIM,"
under this clause within thirty (30)days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit
"G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered
Transactions, Exhibit"G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit"G-4" Certificate of Current Cost or Pricing Data. Exhibit"G-3" is required only in AGREEMENT's
over one hundred thousand dollars ($100,000.00) and Exhibit"G-4" is required only in AGREEMENT's over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General
Requirements" prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number: AGC466
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof,
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes ("State's Confidential Information"). The"State's Confidential Information" includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver's license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence
and not to make use of the State's Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential
Information; or(ii) returned all of the State's Confidential Information to the AGENCY; or(iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s)for which
the State's Confidential Information was received; who received, maintained and used the State's Confidential
Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number: AGC466
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tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files" are a subset of ESl and refer to the electronic format of the application in which such ESI is normally
created, viewed, and/or modified.
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date" box on page one (1) of this AGREEMENT.
CH2M HILL, Inc:
LA , Qf May 7, 2015
Signature Roger J. Mason, Vice President Date
>r ra et.Gk_ ,y MAY 18 2015
Signature /� Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number: AGC466
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14
Revised 4/10/2015
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as"Confidential" and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as"Proprietary and/or confidential information" or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
"documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description,
including electronically stored information ("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts,AGREEMENT 's,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number: AGC466
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AG-C-466
Exhibit A
Scope of Work
Introduction
During the term of this AGREEMENT, CH2M HILL, Inc. (CONSULTANT) shall perform professional services for the
City of Auburn (CITY) in connection with the following project:
Project CP1415
West Main Street Multi-Modal Corridor & ITS Improvements
This Scope of Work is for the West Main Street Multi-Modal Corridor and ITS Improvements Project (Project).This
scope includes survey and base mapping, preliminary engineering, environmental documentation and permitting,
and final design (including plans, specifications, and estimates).
The following Design Standards and References(as of execution of the agreement) are to be followed during the
development of the project. If changes to the Design Standards and References occur after project work starts,
except as noted in the list below where updated standards are currently in process, resulting in needed revisions
to any deliverable,CONSULTANT may seek additional compensation to bring deliverables in-line with updated
Design Standards and References.
• City of Auburn Design Standards (latest edition provided by the City, updates are underway and expected
to be completed by the end of 2015).
• City of Auburn Standard Details (latest edition provided by the City).
• 2016 City of Auburn Standard Special Provisions.
• City of Auburn Surface Water Management Manual (latest edition provided by the City).
• City of Auburn AutoCAD Standards(latest edition provided by the City, updates are underway and
expected to be completed by the end of 2015).
• 2016 Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge,
and Municipal Construction.
• WSDOT Local Agency Guidelines(LAG).
• Manual on Uniform Traffic Control Devices for Streets and Highways(latest edition).
• A Policy on Geometric Design of Highways and Streets (i.e. AASHTO 'Green Book') (latest edition).
• American Water Works Association (AWWA) D100-05 (latest edition).
• WSDOT Standard Plans as required (latest edition).
• PROWAG, 2011
• Current edition of ITE Standards
• Federal ITS Architecture, latest edition
• IES RP-8, latest edition
• NEC 2015
The plans and special provisions shall be prepared in accordance with the City's standards.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE I OF 48 CP1415
Project Description
West Main Street Multi-Modal Corridor and ITS Improvements - Project
CP1415
West Main Street Corridor Improvements
The purpose of the Project is to repurpose the existing West Main Street corridor and construct Intelligent
Transportation System (ITS) improvements to serve Auburn's designated Regional Growth Center. Roadway
improvements include converting the existing four-lane West Main Street roadway section to a three-lane section
including a center two-way left-turn lane with new bike lanes, rebuilding the existing roadway pavement, new
sidewalks(including low impact development designs), new LED street lighting, and streetscape improvements
between West Valley Highway(WVH) and the Interurban Trail.
There are no wet utility improvements anticipated to be included in this Project, except for modifications to the
existing storm drainage system necessary for the roadway improvements. Coordination with King County Metro
Sewer will also be needed as they have an improvement project planned for 2016 construction within the project
limits.
This project will be funded by multiple funding sources including a federal grant.
ITS Improvements
The work consists of providing preliminary and final ITS design and preparation of construction plans,
specifications, and estimate of probable construction cost.The anticipated improvements generally include the
following, but may be expanded based on funding availability, and is anticipated to be constructed in a single
phase:
• ITS improvements include the installation of fiber optic cable from C Street NW and West Main Street,
then west along West Main Street to WVH,then south along WVH to 15th Street SW, then east along
15th Street SW to C Street SW,then north along C Street SW to the City of Auburn Maintenance and
Operations located at 1305 C Street SW.
• Installation of up to 5 pan/tilt/zoom traffic cameras located at existing signalized intersections,within the
project area described above.
• Trenching and or directional drilling and restoration including replacing existing curb/sidewalk where
required. Preliminary locations are along W Valley Hwy N,just south of the intersection with the EB SR-18
on/off ramps
• Addition of conduit and junction boxes within the project area to account for future variable message
signage installation.
The list of proposed fiber connections to signals and possible camera installations is listed below:
WSDOT Signals
o W Valley Hwy S and EB SR-18 on/off Ramps
o W Valley Hwy S and WB SR-18 on/off Ramps
o C St SW and EB SR-18 on/off Ramps
o C St SW and WB SR-18 on/off Ramps
o 15`h St SW and SB SR-167 on/off Ramps
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 2 OF 48 CP1415
o 15th St SW and NB SR-167 on/off Ramps
City of Auburn Signals
o C St NW and W Main St
o W Valley Hwy N and W Main St
o W Valley Hwy S and Peasley Canyon Rd S
o W Valley Hwy S and 15`h St SW
o 15th St SW and 0 St
o 15th St SW and Market St
o 15th St SW and Industry Drive SW
o 15th St SW and Perimeter Rd
o 15`hStSW and CStSW
In addition to the intersections listed above fiber optic connectivity will be designed to enter and terminate at the
City of Auburn Maintenance and Operations building.
Assumptions
The following general assumptions have been made in developing the Scope of Work and Budget for the Project.
Additional detail has been included in the task descriptions contained in the remainder of the Scope of Work.
General Assumptions
1. The AGREEMENT has an anticipated start date of May 1, 2015, and is expected to be completed by May 30,
2016. CONSULTANT'S ability to meet the completion date is contingent upon timely receipt of information
from the CITY and others and provided the scope proceeds as outlined and within the timeframe above.
2. The improvements for West Main Street will be generally centered on the existing roadway centerline,
which will result in approximate equal widening on the north and south sides of the roadway for pedestrian
facility enhancements. Large retaining walls are not anticipated as part of the design effort; minor block
walls may be required due to special grading circumstances. Existing curb and gutter locations will remain
in the existing location.
3. Unless otherwise specified herein, the CITY is responsible for securing and paying for any permits that may
be needed.
4. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the
project, the CONSULTANT will have no control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that might affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or quality of performance by operating
personnel or third parties; and other economic and operational factors that might materially affect the
ultimate project cost or schedule. The CONSULTANT, therefore, will not warranty that the actual project
costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT'S opinions,
analyses, projections, or estimates.
5. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary
significantly between successive test points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total
Project cost and/or execution. These conditions and cost/execution effects are not the responsibility of
CONSULTANT.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 3 OF 48 CP1415
6. Drawings will be produced using MicroStation V8i® and will be submitted in AutoCAD 2015 format,
following City of Auburn Standards. The CONSULTANT shall be responsible for resolving any conversion
issues and ensuring that submitted electronic files adhere to CITY standards.
7. Unless otherwise noted, all project deliverables are items that are to be submitted by the CONSULTANT to
the CITY. Unless otherwise directed by the CITY, the CONSULTANT will first prepare a draft version of the
deliverable and submit it for review and comment. The CONSULTANT shall address any comments, make
revisions, and re-submit the final version, except for plan submittals for which the CONSULTANT will submit
revisions with the next planned submittal. The CITY will provide one consolidated set of CITY review
comments to the CONSULTANT.
8. Man-hour estimates assume that one contract bid package will be prepared representing all work items
associated with the project.
9. While at the project site, CONSULTANT is not responsible for the health and safety of others, other than
CONSULTANT'S own personnel and is not responsible for those duties that belong to the CITY and/or other
entities, and do not relieve the CITY and/or other entity of their obligations, duties,and responsibilities.
10. The CITY will provide to CONSULTANT all data in the CITY's possession relating to CONSULTANT's services on
the Project. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY only to the extent directed by the CITY.
11. The standard of care applicable to CONSULTANT's Services will be the degree of skill and diligence normally
employed by professional engineers or CONSULTANTs performing the same or similar Services at the time
. said services are performed. CONSULTANT will re-perform any services not meeting this standard without
additional compensation.
12. Analyses, design, plans, specifications, and estimates performed or prepared, as part of this project will be
in English units.
•
•
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 4 OF 48 CP1415
•
TASK 1
1 . Project Management
This task will be continuous throughout the Project duration,which is assumed to be 14 months. It will include the
work necessary to set up and plan the Project and establish project-specific procedures, including communication,
quality control (QC), overall Project coordination with the CITY and Project team, and Project closeout.
Components of this work include planning the Project, chartering the Project team, endorsing the plan, executing
the Project, managing change, and closing the Project.
1 .1 . Schedule Development
The CONSULTANT will prepare a baseline Project schedule within 10 business days of contract execution that
substantiates milestone dates.The baseline Project schedule will serve as a guide for scheduling the detailed work
and will include a work breakdown structure (WBS)that identifies the design activities, durations, and
connectivity with other activities and reviews. The CONSULTANT will provide one electronic copy of the Project
schedule to the CITY for review and approval. The CONSULTANT will baseline the Project schedule when it is
approved by the CITY. Schedule update information is included in Task 1.3.
Deliverable(s):
• Draft and final baseline schedule(one electronic copy- MS Project 2013)
1 .2. Scope and Budget Management •
The CONSULTANT will provide overall Project administration and management for the duration of the Project. For
budgeting purposes,the Project duration will be 14 months.
The CONSULTANT will manage the Project scope and budget. Significant changes will be reported to the CITY as
they occur and in monthly Project management team meetings and/or progress reports.This task will help
monitor scope and costs, and to propose corrective actions. Current financial status as well as projections of cost
to complete the work outlined in this scope will be provided to the CITY monthly.
1 .3. Schedule Management
The CONSULTANT will submit schedule updates to the CITY as needed.Any modifications to the schedule will be
agreed to and approved by the CONSULTANT and the CITY. For budgeting purposes, it is assumed that schedule
updates will be prepared whenever significant schedule changes occur.
1 .4. Progress Reporting and Invoicing
The CONSULTANT will prepare and submit invoices and supporting documentation in accordance with the LAG
Manual and per the sample invoice included as Attachment 2 of Exhibit A-1. Not more than monthly,the
CONSULTANT will review and incorporate CONSULTANT invoices with the invoices.
The CONSULTANT will prepare and submit progress reports that qualitatively describe the work accomplished
during the billing period, including the status of individual tasks, meetings attended, CONSULTANT work and
action or information needed from the CITY. Progress reports will be submitted to the CITY with the invoice.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 5 OF 48 CP1415
Deliverable(s):
• Invoices(one electronic copy—pdf and one hard copy)
• Progress reports including budget status(one electronic copy—pdf and one hard copy)
• Schedule updates(one electronic copy—MS Project 2013)
1 .5. Subconsultant Management
The CONSULTANT will provide supervision of and coordination with sub-consultants to provide integration of the
work.
1 .6. Project Team Meetings
The CONSULTANT will have internal project coordination meetings throughout the duration of the Project. Team
meetings take place on a biweekly basis throughout the duration of the Project; unless the Project is in a CITY
review phase and team meetings are not warranted. It is anticipated that the Project PM and design task leads
will attend the meetings to provide coordination issues and status updates. CITY staff will attend the project team
meetings between the 30%and 90% submittals, on an as needed basis to resolve questions, comments,to assist
in development of the 90% plans.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 6 OF 48 CP1415
TASK 2
2. Survey and Mapping
This task involves field surveying to establish horizontal and vertical control within the Project limits on West Main
Street,collecting existing topographic features and producing a Project basemap and Digital Terrain Model (DTM)
to be used in preliminary design, and conducting additional survey work to supplement the basemap and DTM as
needed for final design.
Mapping for the ITS components of the Project per the Project Description shall utilize existing basemaps
provided by the CITY, existing GIS data and aerial mapping utilizing Google Earth Pro.
Assumptions:
• Unless otherwise specified,the CITY will secure rights of entry for private properties to be surveyed within the
defined Project limits, prior to the commencement of field survey work.
• Survey methods and equipment shall conform to accepted standards and practices for the professional land •
survey discipline. Additional standards include the following:
• The minimum closure standard for horizontal survey control for this Project shall be per the Federal
Geographic Data Committee's Geospatial Positioning Accuracy Standards, Part 4: Second Order, Class II -
1:20,000.
• The minimum elevation closure standard for vertical control for this Project shall be per the Federal
Geographic Data Committee's Geospatial Positioning Accuracy Standards, Part 4:Third Order.
• Vertical datum is NAVD 1988. Horizontal datum for this Project will be Washington State Plane
Coordinate System, North Zone, NAD 83/91. Grid coordinates will be adjusted to ground values. Units
shall be US Survey Feet.
• Wetland delineations are not included in scope and may be added by amendment.
• The CONSULTANT provides only basic traffic control for the survey operation. Additional traffic control, such
as TMA vehicles and/or a Traffic Control Plan, if requested by the CITY, will be an additional expense.
2.1 . Survey and Construction Control
The CONSULTANT will establish horizontal and vertical control points along the corridor and within the Project
limits described below under subtask 2.2. Up to six(6) permanent control points will be established and made
available for the CITY's use during construction.The CONSULTANT will recover, field survey, and calculate
positions for monuments and control points within the Project limits, using the Washington State plane
coordinate system. Conventional and/or GPS surveying methods will be used on this Project.
Deliverable(s):
• Survey and construction control plans, copies of survey field notes, ASCII file of control points.
2.2. Base Mapping
The CONSULTANT will utilize Terrestrial LiDAR and conventional surveying methods to collect feature data along
the Project corridor and develop the Project base map. The limits of survey will be along West Main Street, from
the intersection at West Valley Highway to the intersection at H Street NW.The CONSULTANT will also provide
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100 feet of survey measured from the centerline of West Main Street along the following cross streets to the
north or south: Lund Road, Western Avenue, Clay Street NW,and the Interurban Trail.
Between the easterly edge of the SR 167 overpass and West Valley Highway, as well as between 135 feet east of
Western Avenue and H Street NW field surveys will be limited to the full roadway width and up to 15 feet past the
back of existing sidewalk.Within the remainder of the Project limits, mapping limits will include the full right of
way limits widths to the north and south.
The CONSULTANT will prepare a 1"=20' topographic base map and digital terrain model (DTM)of the Project,
within the limits described above.The base map will include building faces, building corners, signs,trees with sizes
noted, curbs, sidewalks,culverts,valves, hydrants, meters, manholes, catch basins,vaults, utility poles, signal and
illumination poles and other surface features (junction boxes and traffic controller service cabinets)within the
Project limits as described above. One-foot contours will be generated from the DTM. Field survey shall establish
existing pavement surface elevations on West Main Street, West Valley Highway, Lund Road, Western Avenue,
Clay Street NW, and the Interurban Trail within the limits described above. Profiles of the existing roadway
surface will be surveyed along the curb lines/edge of pavement and along the crown line.The existing roadway
surface will also be surveyed along the widening tie-in points at 25 foot intervals.
• The CONSULTANT will utilize One-Call locate service to perform subsurface utility marking where possible prior to
field survey. The CONSULTANT will perform field survey to locate utility paint marks at approximately 50-ft
intervals and angles points for marked sub-surface utilities.The CONSULTANT will also locate surface features
(valves, manholes,catch basins,junction boxes,vaults)to delineate the utilities. Irrigation systems will not be
included.The CONSULTANT will prepare a utility base map from this information. The CONSULTANT will locate
utility paint marks and surface utility features within the Project limits as described above.
The CONSULTANT will perform field observations (measure-downs) of existing storm drain catch basins and
manholes to determine the approximate size,type (i.e. brick, concrete), and general condition of the structures to
confirm suitability for continued use.The approximate size and location of storm drainage pipes will be
documented and included in the Project topographic basemap. Measure-downs will be performed at sewer
manholes within the Project area. Measurements will be made from the surface,and no structures or confined
spaces will be entered for the purposes of these field observations.The CONSULTANT will obtain As-Built utility
drawings for sub-surface utilities within the Project limits, and will use these drawings to perform quality checks
against the field located utility paint markings and supplement the utility basemap as needed—including but not
limited to pipe sizes,types,and invert elevations.
Utility Potholing will be performed on this Project, as described in Task 8.6.3.The CONSULTANT will perform
surveying after completion of the potholing task to obtain the final pothole locations.The utility and pothole
information will be included in the Project basemap. The budget assumes that no more than 10 potholes will be
surveyed under this task.
Geotechnical explorations/borings will be performed on this Project, as described in Task 9. The CONSULTANT will
perform surveying after completion of the Geotechnical work to obtain the surveyed locations of any test
pits/borings.The Geotechnical locations surveyed under this task will be included in the Project basemap.The
budget assumes that no more than 2 test pits and 4 boring locations will be surveyed under this task.
As part of the preliminary ITS and Traffic Signal Design, as described in Task 3.4,the CONSULTANT will provide
support to provide that GIS mapping used for design will be spatially referenced to the overall Project
basemapping.To complete this task,the CONSULTANT will utilize GPS to survey up to 4 points of reference at
each intersection were GIS mapping is being used for design.The budget for this task assumes no more than 16
intersections will be surveyed under this task.
Deliverable(s):
• 1"=20' Design basemapping in AutoCAD 2015 format
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• Digital Terrain Model (DTM), saved in AutoCAD drawing(dwg)format.
2.3. Supplemental Surveys
It is assumed that during the design phase, some level of supplemental survey may be necessary as the design
progresses. The CONSULTANT will perform supplemental surveys as needed for purposes such as private property
match/conforms, locating additional utility features, structures and elevations, or to obtain features requiring
more definition for design purposes. The budget assumes one crew day for supplemental surveys.
2.4. Right of Way Field Surveys
2.4.1. Right of Way Field Surveys
The CONSULTANT will perform field surveys to locate controlling section corners, plat monuments, street right of
way monuments, and property corners to facilitate calculations for section and sub-section lines, parcel lines, and
street centerline and right of way lines. Field surveys related to right of way will be performed by, or under the
direction of a CFED Certified Surveyor. Monuments or corners to be located and field surveyed will include the
following:
• Section Corners
• Centerline monuments on West Main Street, West Valley Highway, Lund Road, Western Avenue, Clay Street
NW, and the Interurban Trail located within the Project limits
2.4.2. Records Research and Right of Way Calculations
The CONSULTANT will establish the existing right of way and centerlines within the Project limits as described
above unless noted otherwise for the following streets:
• Auburn West Main Street: centerline will be calculated for the entire Project limits, right of way will be
calculated only east of the SR 167 overpass
• Lund Road
• Western Avenue
• Clay Street NW
• H Street NW
The CONSULTANT shall calculate and establish right of way lines using assessor maps and recorded plats and
surveys. Individual parcel lines will be shown for informational purposes only and will be compiled from available
GIS sources. It is anticipated that no new easements, and/or additional right-of-way acquisitions will be needed
for this Project, and therefore individual title reports will not be required. During the course of this Project, should
additional right-of-way and/or easement needs arise, additional scoping will be required to cover those tasks and
it will be the responsibility of the CITY to provide the CONSULTANT with title reports and supporting
documentation.The CONSULTANT will not prepare Permits to Destroy for any monuments that may be disturbed
during construction; it will be the responsibility of the construction surveyor to prepare such permits.
Deliverable(s):
• Right of way calculations and supporting documentation in PDF format
• AutoCAD 2015 file of existing right of way lines and centerlines
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TASK 3
•
3. 15% Conceptual Design
This purpose of this task is to update the existing information under the Conceptual West Main Street Corridor
Improvement Plan and set the project footprint and potential impacts.The CONSULTANT will review the
Conceptual West Main Street Corridor Improvement Plan and update to reflect current project knowledge,
current design standards, input from third parties, and CITY-requested changes since the time of the original
concept plan.This work will be used to support the review and confirmation of the preferred project alternative
to be developed further during 15% Design.
Task 3, Conceptual Design,will advance the design to establish the concepts for roadway improvements, basic
channelization, ITS, and drainage layout.This task will progress the major design elements to 15% level, and
perform specific activities to support this design level. Budget level quantity takeoffs will be performed for each
discipline under this task,which will be compiled in Task 11 Cost Estimating. Design coordination meetings to
support the 15%design efforts are included in Task 6 Agency,Stakeholder, and Community Coordination.
It is assumed that no major retaining walls are included in the scope of the project. Minor block walls may be
•
included if needed at special grading circumstances,and anticipated locations for minor walls will be identified as
part of the 15%design effort.
It is assumed that no WSDOT Channelization Plans for Approval are included in the scope of the project.
3.1 . Initial Project Basemap
The CONSULTANT will develop an existing basemap that includes all work associated with Task 2 except
supplemental survey work which includes utility potholing, utility measure downs, and geotechnical boring
locations.
Deliverable(s):
• Initial Project Basemap Plot 1" =20' scale
3.2. Roadway Design
3.2.1. Traffic Analysis
The CONSULTANT will review the traffic operations analysis provided by the CITY so that the lane configuration,
and turn bays are properly sized. The CONSULTANT will confirm review findings and recommendations with the
CITY.
3.2.2. Conceptual Roadway Design
Once the topography and right-of-way survey has been performed and right-of-way centerlines and parcel fines
are established in Task 2,the CONSULTANT will refine the horizontal and vertical alignments to establish the basic
project footprint (pavement edges, curb lines, and sidewalk limits)for other disciplines to begin advancing design
to the 15% level.
The CONSULTANT will develop 15%Roadway design that include the following elements:
Typical Roadway Sections(15%)
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The CONSULTANT will prepare preliminary Typical Roadway Section Plans not to scale (NTS)for West Main Street.
The sections will denote roadway and sidewalk widths and materials.
Preliminary Design Submittal Roll Plots(15%)
The CONSULTANT will prepare Preliminary Project Design Plot at 1"=20' scale.The plot will show dimensions for
roadway outlines and sidewalks. The Plans will also show the construction centerline, curb returns,tapers,
intersection layouts, proposed driveway access, pedestrian ramps, and other pertinent surface features,which
are typically shown at the preliminary phase.A preliminary layout of property limits will be developed and shown
in the form of cut/fill lines and property reconstruction limits. Right of way lines will be shown and although not
anticipated, right of way needs will be identified on the 15%Design Project Plot.
Deliverable(s):
• 15% Roadway Sections to be shown on the 15% Design Project Plot
• 15% Design Project Plot 1" = 20' scale
3.3. Conceptual Stormwater Engineering
This task covers development of a conceptual stormwater analysis and a conceptual stormwater plan with
development, evaluation, and selection of potential runoff treatment and flow control facility locations.
3.3.1. Conceptual Drainage Design
The CONSULTANT will perform impervious area calculations as part of the 15%design to validate assumptions.
Based on the assumptions listed below,the existing storm drainage structures and conveyance systems will be
utilized. Therefore,the existing storm drain network will be shown on the 15% basemap.
Assumptions:
• Any stormwater modeling required for the Project will be done by the CITY's on-call stormwater modeling
consultant.The CITY will provide the modeling results to the CONSULTANT.
• The proposed roadway design will transform an existing lane into a landscaped median section,which will
reduce the amount of existing Pollutant Generating Impervious Surfaces(PGIS).
• Any new sidewalks will be pervious concrete sidewalks which will compensate for the additional widening
due to the parking at the Auburn Environmental Park.
• Based on these assumptions, there will be no net increase in PGIS and impervious surfaces;therefore, no
detention/water quality treatments are included in this Project.
3.4. Conceptual Traffic Signal and Illumination
Assumptions:
• It is assumed geotechnical investigations will be performed by the CONSULTANT for determining the
depth of foundations required for luminaires installed on this project.
• This project does not include separate poles for the future VMS. It is assumed most CCTV poles will be
located at existing signalized intersections. It is assumed only junction boxes will be located for future
VMS sites and not foundations or structures.
• Directional drilling/boring will be utilized when undergrounding of conduit is required. Aerial splice boxes
will be utilized for transitions between aerial lines to controller connections.
• Overhead Utility and Right of Way coordination will be provided by the CITY.
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• Applicable CITY and/or WSDOT Standard Plans may be included in the Contract Provisions.
• Signal controllers and cabinets will remain as-is. This project Scope of Work will provide fiber connection
to each of the controllers and video system,where applicable, to the intersection listed in the Project
Description.
• Specific locations of equipment and placement of junction boxes will not be located based on a
construction centerline. Locations will need to be based on CITY GIS coordinate system or left for field fit.
• Plans will be prepared using AutoCAD 2015.
Items and Services to be Furnished by CITY:
The CITY will provide the following items and services to the CONSULTANT which will facilitate the work to be
undertaken for project.
• Labor for field verification of existing controller hookups and connections.
• Coordination with PSE for utility franchising and agreements.
• Right of Way coordination, if necessary.
• Bucket truck and personnel for confirmation of video camera and photo log for proposed locations at the
height and location requested for each location.
• Electronic and hard copy of the Auburn ITS Phase 1 and lb plans, specials, and estimate. Copy of
contractor bids on Auburn ITS Phase 1 and lb construction.
• List of specific parts ordered on state contract as part of this scope of work.
• Provide the state a Public Interest Finding(PIF) letter listing all proprietary items used on this project.
• Any pertinent record drawings, plans, reports, and information on the current project and on public works
and/or private projects within the immediate vicinity.
• Completed basemaps from previous projects in AutoCAD and hard-copy format, if any, for the project
area.
• Electronic Aerial Base map legend, symbols, contours,and abbreviations if available for the project area.
• Electronic Basemapping and existing as-builts along the corridors and at intersections with conduit and
junction box connections if available.
• Field review of proposed improvements with the CONSULTANT.
• Coordination with King County Metro regarding Transit Signal Priority(TSP)for this scope of work, if
necessary.
3.4.1. Data Collection and Review
The CITY will provide the CONSULTANT with all referenced material pertaining to this project referenced in
Section 3.4. The CONSULTANT will review the following:
1.1.1 Review CITY-provided basemaps in field. Assess additional survey/base mapping needs.
1.1.2 Review CITY-provided aerial mapping.
Key CONSULTANT project personnel will visit the project site and familiarize themselves with the site conditions
and data collected for the project. The CONSULTANT will obtain photographs for design reference. The base
maps will be field checked by the CONSULTANT and CITY to confirm complete and accurate representation of
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 12 OF 48 CP1415
existing conditions. The CONSULTANT will also field check the design to assure the design fits the conditions in
the field.
After review of the above data,the CONSULTANT will notify CITY of any additional information or clarification
required.
Deliverable(s):
• Request/notification for additional information and/or clarifications.
3.4.2. Conceptual Roadway and Pedestrian Illumination Design
The CONSULTANT will not prepare a conceptual level roadway and pedestrian illumination design. Illumination
design will be prepared as part of the 30%design package and will be based on the conceptual roadway footprint.
3.4.3. Conceptual Rectangular Rapid Flashing Beacon (RRFB) Locations
This scope of work includes identifying the feasibility of the Project's RRFB's at the following locations:
a) West Main Street,just east of E Street SW
b) West Main Street,just east of the Interurban Trail
c) West Main Street, near or at the trailhead of the Auburn Environmental Park (AEP)
The CONSULTANT will show the conceptual RRFB locations on the 15% Design Project Plot.
3.4.4. Conceptual ITS Design
The CONSULTANT will prepare a conceptual level ITS design layout as part of the 15% design package.
The CONSULTANT will work with the CITY to determine the general layout and configuration for the preferred ITS
concept, and to facilitate 30%and final design.
The CONSULTANT will prepare Conceptual ITS Project Design Plot(s) at 1"=20' scale.The plot(s) will show
preliminary conduit, curb lines, sidewalk and existing ITS element locations. GIS Right of way and roadway center
lines will be shown.
Deliverable:
• 15% ITS Design Project Plot(s) at 1"=20' scale
3.5. 15% Conceptual Design Package
The 15%Design Package will be submitted to the CITY at the 15% Design Review meeting. Project discipline leads
including, survey, roadway, drainage and traffic will discuss the 15%design with the CITY,where CITY feedback
regarding footprint and design direction will be given. The submittal will include the following Deliverable(s):
Deliverable(s):
• Initial Project Basemap Plot (1 full size pdf); 1 full size plot at 20 scale.
• 15% Design Project Plot including 15% Roadway Sections(1 full size pdf); 1 full size plot at 20 scale.
• 15% ITS Design Project Plot (1 full size pdf); 1 full size plot at 20 scale.
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TASK 4
4. 30% Preliminary Design
The preliminary design task progresses the design from 15%conceptual level to preparing the 30%contract
drawings for review.See Attachment 1 for sheet list by Discipline. In addition to preparing the contract drawings,
the CONSULTANT will maintain design documentation including design calculations;as well as draft technical
memorandums as described herein. Quantity take-offs will be performed for each discipline under this task and
for the final submittal, quantity take-offs will align with the final bid items,to be compiled in Task 11 Cost
Estimating.
Assumptions:
• The level of effort and fee estimate for this task is based on the number of sheets for each discipline as shown
in the sheet list provided in Attachment 1.The sheet list was prepared based on the CONSULTANT's current
knowledge of the project scope and anticipated work elements. The CONSULTANT shall consult with the CITY
prior to developing any sheets if the actual number of required sheets varies from the original sheet count
estimate. If the CITY and the CONSULTANT concur that total number of sheets required to detail the project
exceeds the original estimate,the budget for this task may be amended.
• Unless otherwise noted or directed by the CITY,the CONSULTANT will prepare plan view sheets at a 1"= 20'
scale and profile sheets at a vertical scale of 1"=5'.
4.1 . General
The CONSULTANT will prepare the contract drawings in accordance with the City of Auburn Design Standards
(2015), City of Auburn Standard Specifications (2016),and WSDOT/APWA Standard Specifications 2016 The
CONSULTANT will prepare a cover sheet and an index of drawings.The index of drawings will include all sheets
predicted to be submitted as part of the 90%design package,even though all sheets may not be included in the
30%design submittal. The CONSULTANT will prepare general notes, abbreviations, and symbols sheet. These
shall be prepared consistent with the drawing format and sheet layout provided by the CITY.
A summary of quantities depicting bid items quantities will not be included in the plan set.
Deliverable(s):
• 30%General Sheets—Cover/Index/Vicinity Map; General Notes/Abbreviations/Symbols
4.2. Survey Control and Right of Way
The CONSULTANT will prepare a Survey Control and Right of Way Plans that describes the horizontal and vertical
control for the project and identify the existing right of way along West Main Street.
Vertical datum is NAVD 1988, horizontal datum for this project will be per Washington State Plane Coordinate
System, North Zone, NAD 83/91, and units shall be US Survey Feet as described in Task 2 of this Scope of Work.
The CONSULTANT will prepare Survey Control and Right of Way Plans that show the existing right of way only.
The project does not require additional right of way, as such, the plans will not indicate acquisitions, including fee
simple (full and partial), permanent easements or temporary construction easements/permits. In the event right
of way acquisition is necessary an amendment will be needed to add these elements to the right of way plans.
The Survey Control and Right of Way Plans shall be signed and sealed by a registered Professional Engineer or
Land Surveyor.
Deliverable(s):
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• 30%Survey Control and Right of Way Plans
4.3. Site Prep and Temporary Erosion and Sedimentation
Control
The CONSULTANT will define the preliminary site prep and demolition activities, including items to be abandoned,
salvaged, recycled or removed, and identify facilities that need to be protected during construction. Site Prep
plans will include surface feature items, such as pavements(by type), sidewalk, curbs, walls, building structures
and foundations and miscellaneous structures. Demolition for utilities, drainage features, signing, signalization
and illumination will not be included in these drawings and will be shown on the relevant discipline drawings.
Temporary Erosion Control measures for the project will be shown on the Site Prep and TESC Plans. The
CONSULTANT will prepare preliminary temporary erosion control details which show erosion and sedimentation
controls measures to be used for this project.
Deliverable(s):
• 30%Site Prep and Temporary Erosion Control Plans
4.4. Street and Storm Design
4.4.1. Preliminary Roadway Design
Based on CITY review comments, the CONSULTANT will revise the 15%roadway design and progress the roadway
layout to the 30% level. As necessary,the CONSULTANT will refine the horizontal and vertical alignments to refine
the project footprint(pavement edges,curb lines,and sidewalk limits).
4.4.2. Preliminary Stormwater Engineering
This task covers the refinement of the conceptual level stormwater analysis and a stormwater plan with
development, evaluation, and selection of runoff treatment and flow control facilities to be carried forward into
30%design. The following tasks will be performed in accordance with the City of Auburn Stormwater
Management Manual SWMM for developing the stormwater management design for the Project:
4.4.2.1. Drainage Memo
The CONSULTANT will collect and review available data concerning drainage issues. Sources of data are data from
the CITY's stormwater management staff, GIS and Stormwater Comprehensive Plan. The CITY will provide
drainage system information in GIS format and available record drawing information of existing storm sewers,
culverts, stormwater management facilities, or related planning information in the vicinity of the site. It is
anticipated that up to two(2)field visits with two (2) CONSULTANT staff will occur as part of this sub-task.The
CONSULTANT will prepare a memo that summarize changes in impervious surfaces revisions and describes the
proposed stormwater features in the preliminary design, for CITY review. CITY review comments on the
Stormwater Memo will be incorporated into the 30%drawings.
Assumptions:
• The existing storm drainage system has a life expectancy of greater than 30 years; and will remain in
service for this project.
• The CITY will provide assurance of the storm drainage system condition.
Deliverable(s):
• 1 pdf electronic copy of Stormwater Memo up to 4 pages in length
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4.4.3. Street and Storm Plans and Profiles
The CONSULTANT will prepare plans and details for the gravity stormwater design, including plan views of
Stormwater pipes structures, connections to the existing systems and nonstandard drainage details.These system
layouts will include catch basin and manhole locations, and the details required to describe the stormwater
design.
Stormwater profiles will include new profiles for the gravity storm drains as required within the project limits.
Pipe elevations on inverts, size, length, and type as well as stormwater structures will be included. Existing and
proposed utility crossings will be depicted based on pothole data and utility profiles.
The CONSULTANT will run an analysis for pipe sizing and inlet spacing.
Roadway modifications will show dimensions for roadway outlines and sidewalks.The plans will also show curb
returns,tapers, intersection layouts, proposed driveway access, and surface features.
Deliverable(s):
• 30%Street and Storm Plan and Profile Sheets
4.4.4. Roadway Sections
Roadway sections will be developed for West Main Street denoting roadway widths, sidewalks, medians,
landscaping, pavement design, and traffic lanes.
Deliverable(s):
• 30% Roadway Section Sheets
4.4.5. Striping and Signing Plans
The CONSULTANT will prepare plans for the roadway striping along West Main Street. Limits of channelization will
match paving limits and extend beyond paving limits to match extent of channelization modified due to
construction staging and temporary traffic control. The design will be per CITY standards.
Signing will not be included as part of the 30%design.
Deliverable(s):
• 30% Striping and Signing Plans
4.5. Utility Design
Assumptions:
This scope does not include the under-grounding of overhead utilities.
Non-CITY Utilities Include:
• • Puget Sound Energy—Distribution Power
• Puget Sound Energy—Transmission Power
• Puget Sound Energy- Natural Gas
• Comcast—Cable TV/ Fiber Optics
• Century Link Telephone
• King County—Sanitary Sewer
CITY Utilities Include:
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• City of Auburn -Water and Sanitary Sewer
• City of Auburn—Telecommunication System
As part of the 30%design,the existing utility purveyor's as-built drawings will be obtained and checked for
discrepancies against the Project basemap. No utility designs or relocations will be designed or shown by the
CONSULTANT on the 30% Design Project Plot.
4.6. Preliminary Traffic Signal and Illumination
4.6.1. Preliminary Roadway and Pedestrian Illumination Design
The CONSULTANT will prepare preliminary illumination design plans as part of the 30% design package.
This scope of work includes the work to prepare the design for the illumination system within the project limits.
The CONSULTANT will develop the illumination design for the contract PS&E. The illumination design will include
new roadway and pedestrian level lighting on West Main Street. The CONSULTANT will:
• Review the available as-built plans and field conditions to determine if other electrical items will be
impacted by the proposed reconstruction and prepare a memorandum which, documents the results of
the investigation.
• Prepare a Preliminary Illumination Memorandum and conduct an illumination analysis using AGI 32
software to evaluate the required location, type and position of the new illumination system along West
Main Street.
• Evaluate the electrical service requirements for the new illumination system and adjacent existing traffic
signals and determine type of new electrical service equipment required on this project. Prepare service
applications for any new services.
Assumptions:
• CONSULTANT will attend up to two (2) meetings with power utility and the CITY.
• Illumination design will be in accordance with CITY standards and the IES RP-8.
• Illumination poles and luminaires will be decorative per project Urban Design Selections Memorandum.
Unique, specialized design architectural lighting is not included in this scope of services.
• New service cabinets will be required for the illumination on West Main Street.
• All luminaires on the project will be LED.
Illumination design will be based on the width of the roadway and potential for placing luminaires on the outside
along the corridor segment. The CONSULTANT will work with the CITY to determine the general layout and
configuration, type of light fixture(s)for the roadway lighting to be used on this project, and model photometrics
that match the chosen fixture.
The CONSULTANT will provide preliminary lighting designs that show spacing of luminaires for each option
meeting lighting requirements. Preliminary design will show the lane configuration, type of luminaire
configuration, spacing between luminaires, and the light level results. 30%Illumination Plans will indicate
luminaire and cabinet locations.
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Deliverable(s):
• Preliminary Illumination Memo including lighting level result plans in electronic PDF format.
• 30% Illumination Plans
4.6.2. Preliminary Rectangular Rapid Flashing Beacon (RRFB) Electrical Design
This scope of work includes the work to prepare the design for the electrical design of RRFBs at the following
locations:
d) West Main Street,just east of E Street SW
e) West Main Street,just east of the Interurban Trail
f) West Main Street, near or at the trailhead of the Auburn Environmental Park(AEP)
Two RRFB systems will be powered by the existing electrical circuit available just east of E Street SW and just east
of the Interurban Trail. The RRFB system at or near the trailhead of the AEP will consist of up to four (4) RRFB
assemblies. The RRFB systems just east of E Street SW and just east of the Interurban Trail will consist of two (2)
RRFB assemblies. The RRFB system at or near the trailhead of the AEP will be powered from an electrical circuit
designed to tie-in with the new service designed as part of the new roadway illumination system
Assumptions:
• The flat work, curb ramps, median cuts and channelization and auxiliary signage design will be provided by the
CONSULTANT
The CONSULTANT will provide preliminary RRFB designs that show locations of RRFB for each location meeting
MUTCD and electrical requirements.
4.6.3. Preliminary ITS Design
Based on CITY comments on the 15%designs submittal,the CONSULTANT will refine the preliminary ITS design
layouts to the preferred ITS design layout as part of the 30%design package, and facilitate final design.
The CONSULTANT will prepare brief Design Criteria Memorandum (4 to 6 pages)documenting project design
standards and criteria which will be utilized for the project design. Items included as part of this memorandum are
listed below:
• Confirmation of salvaged items
• Confirmation of the connection points.
• Fiber routing
• Confirm the number of cameras and location of which existing intersections these are installed.
• CCTV camera details, attachment details, mountings, and base plate.
• Clarify type of fiber(brand and performance specs)
• Confirm state ordered items
• Confirm proprietary items
• Splice Cases(type, performance,future capacity)
• Utility Vaults (types, specs,when used)
Coordinate with the CITY to provide photo and video of proposed camera locations. CITY will provide personnel
and bucket truck for this confirmation.
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Field Data Collection:
CONSULTANT will facilitate, attend, and document interactive field review meeting with CITY staff to assess
condition of existing signal conduit, aerial connections to signal controllers, curbs, and other elements affecting
design: (up to 8 meetings summarized below)
Field meetings will be used to confirm design elements to be included in the final design plans,junction box
locations, controller connection points,categorizing junction boxes, conduit, and wiring at affected intersections.
Field meetings will be attended by(1)CITY staff member and(2)CONSULTANT staff members(Project Engineer and Design
Engineer).
• 1 meeting at Auburn M&O facility to confirm access and termination in building
• 1 meeting south of WVH and EB SR-18 ramps to confirm conduit pathway.
• 2 meetings at WSDOT interchange intersections to discuss connectivity process and routing.
• 1 meeting near the intersection of Perimeter Rd and 15th St SW to determine the re-routing of Aerial to
underground conduit.
• 1 meeting at the intersection of West Main Street and C Street NW to how to tie in to the existing fiber interconnect
running to City Hall.
• Up to 2 meetings at remaining intersections to determine connectivity and pathway.
The CONSULTANT will prepare Preliminary ITS Project Design Plot(s) at 1"=20' scale.The plot(s) will show
preliminary conduit, aerial connections to signal controllers, curb lines, sidewalk and existing ITS element
locations. GIS Right of way and roadway center lines will be shown.
Deliverable:
• Preliminary ITS Design Criteria Memorandum in one electronic PDF format.
• 30%Traffic Communications, ITS&Signal Corridor Plans
4.7. Preliminary Landscape Design
Assumptions:
This scope does not include project specific landscaping and urban design elements.
The CONSULTANT will show street tree spacing on the Street and Storm Plan sheets as well as vegetated median
locations on the typical roadway sections. Street tree locations will be based on sight distance needs as well as
the CITY's standard spacing requirements.
Landscape plans will not be submitted as part of the 30%Design Package.
Irrigation design or plans are not included in this project.
4.8. Preliminary Pavement Design
CONSULTANT shall provide labor,equipment, materials, field reconnaissance, pavement coring, laboratory
testing, and project reports.As an optional task(Task 13) and based on field investigations Falling Weight
Deflectometer(FWD) deflection testing may be performed to determine insitu subgrade strength to support
rehabilitation design. The pavement design for the project will include the analysis and design of one full depth
reconstruction section and one rehabilitation section if the option is exercised.The purpose of the pavement
design is to determine a recommended thickness for a new pavement reconstruction section and pavement
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thicknesses for an optional rehabilitation.The work related to completing the pavement designs will be
conducted in accordance with the latest edition of the City of Auburn Design Standards manual.
4.8.1. Pavement Design
CONSULTANT shall request available record drawings from previous construction within the project corridor limits
and on WVH. Provided record drawings will be reviewed to determine existing pavement layers and thicknesses.
Following review of documents a site walk through will be scheduled with CITY Maintenance and Operations staff.
The purpose of the visit will be to view and discuss existing pavement condition based on the as-built record
review,visible areas of distress and to make a determination if optional FWD testing to support rehabilitation
should be completed.The site visit will be scheduled in advance of geotechnical exploration work to inform the
location of preferred pavement coring and borings for use in pavement analysis.
CONSULTANT shall analyze traffic volume data and classification breakdowns provided by the CITY to estimate the
equivalent signal axle loads(ESALS) over the design period. CONSULTANT shall prepare an analysis of an asphalt
concrete (AC) pavement section for the roadway elements of the proposed project requiring new pavement.The
analysis shall consist of three pavement designs:
1. New pavement design for reconstruction
2. Optional Inlay/Overlay pavement design for rehabilitation
CONSULTANT shall prepare a Pavement Design Technical Memorandum providing a summary of the traffic
information,field testing, and a discussion of the recommended pavement sections and material specifications.
Assumption(s):
• CITY will provide traffic data including volumes and vehicle classification breakdown.
• Pavement coring and geotechnical boring will be conducted under Task 8.
• Obtain soil design information. Lab testing for California Bearing Ratio (CBR)will be performed. In place
resilient modulus testing will only be performed as related to the optional FWD testing.
• Cores samples taken verify the existing materials and depths.
• Design procedures will follow the City of Auburn Design Standards and the 1993 American Association of State
Highway and Transportation Officials(AASHTO) Guide for the Design of Pavement Structures.
• If the rehabilitation design option is included rehabilitation design will be based on the FWD data collected
and laboratory tests to determine the existing pavements structural capacity.
• A life cycle cost analysis will not be conducted.
Deliverable(s):
• Preliminary Pavement Design Memorandum
4.9. 30% Design Package
At the 30% review, 15%comments will be resolved and addressed.
CONSULTANT will prepare the 30% Design Package submittal which will include the following deliverables in a
single comprehensive plan set. These deliverables will have a narrowed version of the construction notes for CITY
reviewer reference/guidance.
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Deliverable(s):
• 30% Plans (10 half size hard copies, 1 pdf copy)
• 30%outline of technical specifications (as described in Task 10)
• 30%Opinion of Cost(as described in Task 11)'
• 1 pdf electronic copy of Stormwater Memo
• Preliminary ITS Design Criteria Memorandum in electronic PDF format
• Preliminary Illumination Memo including lighting level result plans in electronic PDF format
• Preliminary Pavement Design Memorandum
•
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Task 5 •
5. Environmental Documentation
The purpose of the Environmental Documentation Task is to confirm that the project complies with requirements
of the National Environmental Policy Act (NEPA) and of the Washington State Environmental Policy Act(SEPA),
and that the regulatory permits and approvals required to construct the project are identified.
Assumptions for Environmental Documentation
The following assumptions apply to Task 4 in its entirety. Assumptions specific to each subtask are included within
the subtask descriptions below.
• The work performed under this task will comply with NEPA, SEPA,the current versions (as of execution of this
Agreement)of the WSDOT Environmental Procedures Manual and of the WSDOT Local Agency Guidelines
(LAG) Manual.
• Pending determination early in the project, it is assumed that the project will be classified as Class II in
compliance with EPM Chapter 411. As Class II,the project will require a NEPA Documented Categorical
Exclusion (DCE) consisting of a completed DOT Form 140-100 EF, Local Agency Environmental Classification
Summary (ECS).
• The project is not categorically exempt from SEPA threshold determination under WAC 197-11-800 and will
require completion of a SEPA Environmental Checklist (WAC 197-11-960) or equivalent NEPA adoption leading
to a presumptive Determination of Non-Significance (DNS). This scope does not include the preparation of a
SEPA Checklist and it is assumed the CITY will adopt the NEPA DCE to satisfy SEPA requirements.
• Investigation, analysis,and supplemental documentation beyond publicly available information will be
performed only for resources for which existing information is not sufficient to determine the probable level
of environmental impact or those that are not identified as part of this scope.
• Work performed under Task 4 will provide analyses,text, and graphics necessary to finalize the ECS
documentation.
• It is assumed that the project work is located within existing right-of-way and does not require any property
acquisitions.
• If work is required outside of the existing right-of-way, a supplement to this agreement will be prepared and
the CITY will provide updated property ownership information from assessor maps and will obtain rights-of-
entry to allow site-specific environmental impact assessments.
• CITY to provide wetland mapping at Auburn's Environmental Park on the north side of West Main Street.
• CITY to provide floodplain mapping in the area on West Main Street between West Valley Highway and the SR
167 overpass.
• Because the project is located in a developed urbanized environment, it is assumed that an assessment of
vegetation and wildlife resources and impacts will not be required. In addition, it is assumed the project does
not result in any temporary or permanent impacts to wetlands,critical areas, endangered species, or parks
and recreation facilities located in the project area,therefore an assessment or supporting documentation
will not be required. If the project has any temporary or permanent impacts, a scope and budget amendment
will be required.
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• Preparation of permit applications are anticipated for the ITS component of this project. Two permits are
included in the scope of work: 1)WSDOT utility permit for one overpass crossing on West Main Street over SR
167, and 2) Union Pacific Railroad utility permit for one crossing on West Main Street. Any other permits will
require a scope and budget amendment.
• The Stormwater Pollution Prevention Plan (SWPPP) will be prepared by the CONSULTANT and provided to the
CITY.The SWPPP will be prepared under Task 7.
• Basic GIS mapping for use in the analysis will be completed as part of preliminary design tasks under this
scope of work.
• The CONSULTANT with the CITY will attend an initial meeting with WSDOT to discuss and confirm the
environmental documentation required for the project.This meeting will be attended by two (2)
CONSULTANT staff.This is budgeted under Task 5.1.2.
• The CONSULTANT with the CITY will attend meetings with WSDOT and/or FHWA to receive comments on
draft work products. Up to two(2) at two (2) hours each for two (2) CONSULTANT staff. This is budgeted
under Task 5.1.2.
• The schedule assumes the CITY, WSDOT, and FHWA will provide 3-week reviews for all products.
• The CITY will be responsible for reproduction and distribution of the NEPA DCE documentation.
• All consultation with regulatory agency representatives, stakeholders, or other outside organizations and
individuals will be approved, arranged, and led by the CITY.
5.1 . NEPA Documented Categorical Exclusion
Assumptions:
• This task is contingent on the determination that the project is Class II.
• The DCE will consist of the completed ECS and additional information to support the DCE. Additional
information may include the Area of Potential Effects graphics, letters from the Tribe, and any supplemental
information if required to complete the ECS.
Approach:
Information used to revise and complete the ECS will be based on, and supported by the meeting with WSDOT
Local Programs and additional information to support the DCE. The CONSULTANT will confirm that the ECS
contains current information to indicate the NEPA approaches for environmental review and documentation.
The CONSULTANT will submit a first draft of the ECS for review and comment by the CITY. Following this review,
the CONSULTANT will incorporate revisions responsive to the reviewers' comments and submit the revised ECS to
the CITY for submittal to WSDOT. After WSDOT review the CONSULTANT will update the ECS for submittal to
FWHA for review, if required.
Deliverable(s):
• Draft ECS for CITY review in electronic PDF format
• Draft ECS for WSDOT review in electronic PDF format
• Final ECS in electronic PDF format
5.2. Supporting NEPA Documentation
Assumptions:
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• Supporting documentation for the NEPA DCE documentation will consist of technical memorandums(TMs).
For budgeting purposes, it is assumed that only(1)TMs will be prepared given the location of the project and
the potential for impacts. If additional supporting documentation is required a scope and budget amendment
will be required.
• Work performed will be based on publicly available information, supplemented as needed by site-specific
information from the project study area.Topics not required to complete the NEPA DCE documentation will
not be addressed.
• Topics to be covered by the TMs will be determined on the basis of guidance received during the Local
Programs Office consultation (Task 5.1.2). It is assumed that resource components requiring analysis beyond
routine information updates will be limited to the following:
5.2.1. Cultural Resources
The CONSULTANT will conduct the National Historic Preservation Act Section 106 Cultural Resources Survey.
Work will consist of the following tasks to comply with Section 106:
The CONSULTANT will prepare a draft Area of Potential Effects (APE) with proposed project elements
superimposed for review and approval by WSDOT. WSDOT will submit the APE to the State Historic Preservation
Officer(SHPO)at Department of Archaeology and Historic Preservation (DAHP)seeking"concurrence" with the
APE. Up to two (2) base maps to support the APE will be provided by the CONSULTANT.
The CONSULTANT will conduct a site records and literature search at the DAHP and at other libraries, agencies,
and historical societies/museums.The objective of the research is to develop an understanding of the historical
context, land use patterns, and previously identified sites within the APE.The CONSULTANT will conduct a
pedestrian reconnaissance survey of the APE.
These steps will be combined and documented in a single discipline report titled "Cultural Resources Report."
WSDOT will submit this report to the SHPO seeking"concurrence"with WSDOT's determinations of eligibility and
effect.
Assumptions:
• WSDOT will conduct all government-to-government consultation with agencies, local governments, and tribal
governments. No meetings between the CONSULTANT, WSDOT, agencies and local governments(SHPO,
DAHP; etc.) will be required.
• The project area is primarily within areas of previous ground disturbance, and no subsurface testing will be
required for the project. If subsurface testing is required, an amendment will be prepared to cover additional
work.
• No built environment properties will require survey and architectural surveys will not be required as part of
the task. If historic property inventory forms are required, a scope and budget adjustment will be prepared to
cover additional cost.
• It is assumed that no Traditional Cultural Properties (TCPs)will be present within the APE and the report will
not document or deal with TCPs.
• This scope of work does not include the provision of technical and supporting documentation associated with
historic properties.
• The CITY will send the APE letter to WSDOT.
Deliverable(s):
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• An electronic copy(in pdf format) of the draft APE letter for CITY review.
• An electronic copy(in pdf format) of the final APE letter for submittal to WSDOT.
• An electronic copy (in pdf format) of the draft Cultural Resources report.
• An electronic and three(3) bound paper copies of the final Cultural Resources report.
5.3. Environmental Commitments
The CONSULTANT will develop and maintain a list of environmental commitments resulting from the
environmental documentation tasks.This list will be updated and submitted to the CITY to assist in tracking and
managing the project's environmental commitments.
Deliverable(s):
• List of environmental commitments in electronic format (Microsoft Word), along with one hard copy,to be
updated and resubmitted to the CITY.
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TASK 6
6. Agency, Stakeholder, and Community
Coordination
This task consolidates agency, stakeholder,Tribal, and public consultation and coordination required for the
design process and for compliance with NEPA and SEPA.
Work to be performed under this task also includes general administrative coordination with the key project
review agencies and affected utility companies, as well as coordination to obtain engineering review and approval
of project technical work.This work is for coordination with the Preliminary Design and final PS&E levels of design
completion.
6.1 . Stakeholder and Agency Coordination
The CONSULTANT will coordinate the preparation and review of the project design work with CITY staff and .
applicable review agencies and stakeholders at the 30%, 90%, 100% levels of design completion. The
CONSULTANT will provide copies of technical documentation to facilitate agency and stakeholder review and
approval of the proposed project solutions.The CONSULTANT will submit the draft design information at
milestone deliverables to the applicable review agencies and stakeholders for review and comment.The
CONSULTANT will respond and adjudicate agency and stakeholder review comments and incorporate revisions.
The CONSULTANT will assist the CITY to schedule,coordinate, and support project briefings and outreach to local,
state,and federal elected officials and agency representatives,to identify key issues of concern to elected officials
and agencies to be resolved, build support for the project through resolution of key issues, and to coordinate
construction activities with operations of other agencies.
6.1.1. City Coordination
This task provides for coordination of technical issues with CITY staff and the coordination and resolution of
review comments. Five (5) meetings at the City of Auburn for two (2) CONSULTANT staff are assumed.
6.1.2.WSDOT/FHWA Coordination
The CONSULTANT will be responsible for coordinating, supporting, and attending meetings between project staff
and WSDOT/FHWA representatives, including scheduling, preparing meeting materials, and summarizing meeting
discussion, issues, and follow-up activities.
Local Programs Coordination
The CONSULTANT will attend an initial meeting with WSDOT/FHWA to discuss and determine the environmental
documentation for the project. During or shortly following this consultation, the CITY,WSDOT, and FHWA will
confirm the environmental classification of the project. The meeting will be attended by two (2)CONSULTANT
staff.
The CONSULTANT will attend two follow-up meetings with WSDOT and/or FHWA to receive comments on draft
work products. Up to two (2) meetings are assumed at two (2) hours each for two (2) CONSULTANT staff.
Approach:
Per LAG Manual Section 24.2 and EPM Section 410.05(10), the CONSULTANT will meet with the CITY, the WSDOT
Local Programs Office, FHWA, and possibly other agencies, as determined by the CITY,to accomplish the
following:
• Confirm graphically the approximate study area that is under consideration.
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• Confirm the environmental documentation category of the project.
• Confirm what resource topics should receive emphasis in the updated Environmental Impacts Technical
Memorandum.
• Determine any additional work necessary to complete the DCE, and establish a Negotiated Timeframe for
completing the DCE and SEPA documentation.
• Confirm permit requirements for the project.
The CONSULTANT will summarize the meeting in a memorandum to the CITY.
6.1.3. Property Owners
The CONSULTANT will support the CITY as requested in coordination efforts with Property Owners.
The CONSULTANT will assist the CITY with preparing exhibits and graphics as requested to support community
coordination.
Assumptions:
• The CITY will coordinate any meetings required with Property Owners.
• This Scope of Work assumes the CONSULTANT will not attend any meetings with Property Owners.
Deliverables for Task 5.1.4:
Up to (4) property interface figures are assumed that the CONSULTANT will prepare.
6.1.4. Utilities Coordination
The CONSULTANT will coordinate with utility companies within the project area to identify utilities that require
relocation.The CONSULTANT will provide utility companies with project plans and information.The utility
companies are responsible for developing designs that are compatible with the roadway design. The
CONSULTANT will provide comments to the utility companies noting areas of concern regarding incompatibility
with the project design.
6.1.5. WSDOT Design Coordination
The CONSULTANT will be responsible for coordinating,supporting, and attending meetings between project staff
and WSDOT representatives, including scheduling, preparing meeting materials, and summarizing meeting
discussion,issues, and follow-up activities.
The CONSULTANT will attend meetings with WSDOT to receive comments on draft work products and to develop
support for project utility crossing solutions. Up to three (3) meetings are assumed for two (2) CONSULTANT staff.
6.2. Community Coordination
6.2.1. Community Coordination
The CONSULTANT will assist the CITY with preparing exhibits and graphics as requested to support community
coordination.
Assumptions:
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• The CITY will coordinate any community outreach meetings required for the project.
• This Scope of Work assumes the CONSULTANT will not attend any community outreach meeting.
Deliverable(s):
• Exhibit boards as requested to support community, agency, and stakeholder meetings.Three exhibit board
are assumed.
•
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TASK 7
7. Right of Way
Assumptions:
• The CITY obtained Federal funding for CP1415 (West Main Street Corridor Improvements).
• It is assumed that no Right of Way acquisition is required for work on the Project. If ROW acquisitions are
determined to be required as part of the project, it will require a future amendment and will be completed in
accordance with the Federal Uniform Relocation Assistance and Real Property Acquisitions Policies Act(URA),
WSDOT's Local Agency Guidelines manual—Section 25 (Right of Way Procedures), and the CITY's WSDOT
approved Right of Way Acquisition procedures, dated 9-30-2003, updated 6-3-2010.
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TASK 8
8. Contract Drawings
This final design task progresses the design from 30% level to preparing the 90%contract drawings for review,the
contract 100%check-set drawings for review, and 100% (bid ready) contract drawings. See Attachment 1 for sheet
list by Discipline. In addition to preparing the contract drawings,the CONSULTANT will maintain design
documentation including design calculations. Quantity take-offs will be performed for each discipline under this
task and for the final submittal, quantity take-offs will align with the final bid items,to be compiled in Task 11,
Cost Estimating.
Assumptions:
• The level of effort and fee estimate for this task is based on the number of sheets for each discipline as shown
in the sheet list provided in Attachment 1.The sheet list was prepared based on the CONSULTANT'S current
knowledge of the project scope and anticipated work elements. The CONSULTANT shall consult with the CITY
prior to developing any sheets if the actual number of required sheets varies from the original sheet count
estimate. If the CITY and the CONSULTANT concur that total number of sheets required to detail the project
exceeds the original estimate,the budget for this task may be amended.
• Unless otherwise noted or directed by the CITY,the CONSULTANT will prepare plan view sheets at a 1"= 20'
scale and profile sheets at 1"=5'.
8.1 . General
The CONSULTANT will prepare the contract drawings in accordance with the City of Auburn Design Standards
(2015), City of Auburn Standard Specifications(2016),and WSDOT/APWA Standard Specifications 2016 The
CONSULTANT will prepare a cover sheet and an index of drawings.The CONSULTANT will prepare general notes,
abbreviations, and symbols sheet. These shall be prepared consistent with the drawing format and sheet layout
provided by the CITY.
A summary of quantities depicting bid items quantities will not be included in the plan set.
Deliverable(s):
• 90%, 100%General Sheets
8.2. Survey Control and Right of Way
The CONSULTANT will prepare a Survey Control and Right of Way Plans that describes the horizontal and vertical
control for the project and identify the existing right of way along West Main Street.
Vertical datum is NAVD 1988, horizontal datum for this project will be per Washington State Plane Coordinate
System, North Zone, NAD 83/91, and units shall be US Survey Feet as described in Task 2 of this Scope of Work.
The CONSULTANT will prepare Survey Control and Right of Way Plans that show the existing right of way only.
The project does not require additional right of way, as such,the plans will not indicate acquisitions, including fee
simple (full and partial), permanent easements or temporary construction easements/permits. In the event right
of way acquisition is necessary an amendment will be needed to add these elements to the right of way plans.
The Survey Control and Right of Way Plans shall be signed and sealed by a registered Professional Engineer or
Land Surveyor.
Deliverable(s):
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• 90%, 100%Survey Control and Right of Way Plans
8.3. Site Prep and Temporary Erosion and Sedimentation
Control
The CONSULTANT will define the site prep and demolition activities, including items to be abandoned, salvaged,
recycled or removed, and identify facilities that need to be protected during construction. Site Prep plans will
include surface feature items, such as pavements (by type), sidewalk, curbs,walls, building structures and
foundations and miscellaneous structures. Demolition for utilities, drainage features, signing, striping,
signalization and illumination will not be included in these drawings and will be shown on the relevant discipline
drawings.
Temporary Erosion Control measures for the project will be shown on the Site Prep and TESC Plans. The
CONSULTANT will prepare temporary erosion control details which show erosion and sedimentation controls
measures to be used for this project.
Deliverable(s):
• 90%, 100%Site Prep and Temporary Erosion Control Plans and Details
• 90%, 100% Erosion Control Details
8.4. Street and Storm Design
8.4.1. Street and Storm Plans and Profiles
The CONSULTANT will prepare plans and details for the gravity stormwater design, including plan views of
Stormwater pipes structures,connections to the existing systems, and nonstandard drainage details.These
system layouts will include catch basin and manhole locations, and the details required to describe the
stormwater facilities.
Stormwater profiles will include profiles for the gravity storm drains required within the project limits. Pipe
elevations on inverts, size, length, and type as well as stormwater structures will be included. Existing and
proposed utility crossings will be depicted based on pothole data and utility profiles.
Roadway modifications will show dimensions for roadway outlines and sidewalks. The plans will also show curb
returns,tapers, intersection layouts,proposed driveway access, and surface features.The plans will show the
proposed grades of the centerline, left and right flow lines along the center median (where median is present),
and left and right roadway flow lines, at 50 foot intervals, grade breaks, point of curvature (PC), point of tangent
(PT), and angle points. Property conform limits will be developed and shown in the form of cut-and-fill lines and
property reconstruction limits.The CONSULTANT will perform property interface design to existing terrain,
including driveway grading, and identify retaining wall location and grading to match existing. Property interface
design will be shown on the Paving and Grading plans.
Deliverable(s):
• 90%, 100%Street and Storm Plan and Profile Sheets
• 90%, 100% Paving and Drainage Detail Sheets
• Final Pavement Design Memorandum in one electronic PDF format submitted at 90%.
8.4.2. Roadway Sections
Roadway sections will be developed for West Main Street denoting roadway widths, sidewalks, medians,
landscaping, pavement design, and traffic lanes.
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Deliverable(s):
• 90%, 100% Roadway Section Sheets
8.4.3. Intersection Grading
Intersections in the project area will be prepared at 1 inch = 10 feet scale showing curb return alignment data for
each leg of the intersection including tables with gutter elevations at PC, PT, quarter points; grades, radius and
length of curve. Grading design for curb ramps will be depicted on the Intersection Grading Plans meeting the
requirements of 2005 PROWAG.
Deliverable(s):
• 90%, 100%Intersection Grading Plans
8.5. Stormwater SWPPP
This task involves preparation of stormwater SWPPP. Stormwater design will comply with the City of Auburn
SWMM.
8.5.1. Construction Stormwater Pollution Prevention Plans (SWPPP)
CONSULTANT will prepare a draft SWPPP describing the control of erosion and sediment control strategy for the
construction phase of the project. The draft SWPPP will include the TESC plans.The SWPPP will be incorporated
into the contract specifications; be adopted, modified and updated by the Contractor during construction.The
SWPPP will be prepared meeting the requirements of the COA SWMM and the DOE General Construction
Stormwater Permit.The draft SWPPP will be prepared with the 90% PS&E submittal, and submitted separately for
reviews. Final SWPPP based on CITY comments of the draft SWPPP will be incorporated into the 100%check-set
specification submittal.The CONSULTANT will prepare information for the Notice of Intent(N01) Construction
Stormwater General Permit Application: The CONSULTANT will coordinate with the CITY to confirm compliance
with notice requirements of the NOI.The CITY will be responsible for advertisement of the NOl.
Assumptions:
• It is anticipated that the projects may impact the wetland buffer temporarily during construction of the
project. As such, related protection measures are assumed and will be included in the SWPPP
documentation.
• The CITY will provide drainage system information in GIS format and any available record drawing information
of existing facilities in the vicinity of the sites.
8.6. Utility Potholing
Assumptions:
• A right of entry permit for subsurface explorations in the WSDOT right of way is not required. A CITY
construction permit is required for subsurface explorations within the roadway. The CONSULTANT will
coordinate the subsurface explorations with the survey work so they occur concurrently.
• Utility adjustments are not anticipated for this project. If City owned utility design is needed, an amendment
to this contract will be added.
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8.6.1. Utility Potholing
Pothole locations will be determined during the design phase and coordinated with the various utility owners.
These critical locations will include locations where proposed utilities cross existing utilities that will remain.
Documentation will consist of pothole location shown on plan drawings with additional information in tabular
form.Tabular information will include utility type, size, location, depth and additional detail as determined. It is
assumed that the respective owners of the utilities will pay the City of Auburn permit fee directly and that a
construction permit, including Traffic Control Plans, will be required by the CITY to perform this work. Potholing
will be performed by the respective owners of the utilities.
Deliverables:
• 90%, 100%Street and Storm plans will include pothole locations and a Pothole Data table
8.7. Traffic Plans
8.7.1. Striping and Signing Plans
The CONSULTANT will prepare plans for the roadway striping and signing. Limits of channelization will match
paving limits and extend beyond paving limits to match extent of channelization modified due to construction
staging and temporary traffic control. The design will be per CITY and MUTCD standards.
Deliverable(s):
• 90%, 100%Striping and Signing Plans
• 90%, 100%Striping and Signing Details
8.7.2. Illumination Plans
The CONSULTANT will prepare the illumination plans and details in accordance with the CITY standards, CITY
guidelines and the MUTCD. The CONSULTANT will submit to the CITY a set of illumination plans showing
proposed locations for the new illumination, wiring diagrams, and electrical hardware. The CONSULTANT will
prepare quantity takeoffs,tabulations, and backup calculations for this work based on the CITY standards. The
CONSULTANT will coordinate with CITY staff to receive comments on each plan submittal and respond to each set
of comments. WSDOT standard design tables will be used for luminaire foundation designs.
After coordination with the CITY and with Puget Sound Energy to determine relocated utility pole/light locations
(as specified in Task 5), the CONSULTANT shall model photometric to match the chosen fixture.
The CONSULTANT will provide the CONSULTANT with the illumination layout, design, and construction notes. The
CONSULTANT will have a licensed Washington State Professional Engineer stamp the Illumination Plans for the
Illumination Design.
Deliverable(s):
• 90%, 100%Illumination Plans
• 90%, 100%Illumination Details
8.7.3. Rectangular Rapid Flashing Beacon (RRFB) Electrical Design
This scope of work includes the work to prepare the design for the electrical design of RRFBs at the following
locations:
g) West Main Street,just east of E Street SW
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 33 OF 48 CP1415
h) West Main Street,just east of the Interurban Trail
i) West Main Street, near or at the trailhead of the Auburn Environmental Park(AEP)
The CONSULTANT will provide the CONSULTANT with the RRFB layout, design, construction notes and details. The
CONSULTANT will have a licensed Washington State Professional Engineer stamp the RRFB Plans.
8.7.4.Traffic Signal Loop Plans for West Main Street
The CONSULTANT will prepare a traffic signal loop plan in accordance with the CITY standards, CITY guidelines and
the MUTCD. The CONSULTANT will submit to the CITY a set of traffic signal plans showing proposed locations for
the new bicycle loop locations at the intersection of West Main Street and WVH, wiring diagrams, and electrical
hardware. The CONSULTANT will prepare quantity takeoffs,tabulations, and backup calculations for this work
based on the CITY standards. The CONSULTANT will coordinate with CITY staff to receive comments on each plan
submittal and respond to each set of comments.
Deliverable(s):
• 90%, 100%Traffic Signal Loop Plans
8.7.5. ITS, Signal Interconnect, and City Telecommunication Systems
The CONSULTANT's design will be based on the previous phase of design plans, and incorporate any CITY
comments or responses to comments.
The CONSULTANT will prepare typical ITS and fiber detail sheets, CCTV cabinet layout and camera mounting
details, a trench restoration detail, ITS junction box and ITS vault details, fiber splice and storage details,traffic
signal controller and CCTV schematic plans,fiber communication plans,fiber splice details, ITS plan sheets,
intersection blow-up details, and a facility plan sheet.
Plans showing aerial fiber optic runs will be plan/plan stacked sheets whenever possible. Calculations for plan
sheets are based on a corridor length of 3.6 miles (19,000 ft).
Deliverable(s):
•
• 90%, 100% ITS,Signal Interconnect, and City Telecommunication Systems
• ITS Design Criteria Memorandum in one electronic PDF format submitted at 90%.
8.8. Landscape Design
Landscape design will be based on the CITY's standard street tree layout, or the Landscape and Urban Design
Selection Memorandum in Option Task 15 should the CITY add this scope of work to the Project. The plans will be
prepared to include the type, location and quantity of plant material for the streetscape. Landscaping will be
depicted on the Landscaping and Urban Design Plan and Detail Sheets.
Detail sheets will be prepared that include details for items such as planting diagrams, and details.
Deliverable(s):
• 90%, 100% Landscaping Design Plans
• 90%, 100%Landscaping Design Details
8.9. Submittals (90%, 100% Check-Set, 100% Bid-Ready)
For each submittal (90%, 100%)the CONSULTANT and CONSULTANT(s)will assemble the plans into a single
comprehensive plan set.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 34 OF 48 CP1415
8.9.1. 90% Submittal
At the 90% review, 30%comments will be resolved and addressed.
Deliverable(s):
• 90% Plans(1 full size hardcopy, 16 half size hard copies, 1 pdf copy)
• 90% draft special provisions and contract specifications (as described in Task 10)
• 90%Opinion of Cost (as described in Task 11)
8.9.2. 100% Check-Set Submittal
At the 100%review, 90%comments will be resolved and addressed.The purpose of this submittal is for the CITY
to check that all comments have been addressed prior to final printing of the bid-ready documents. The 100%
check-set submittal will be provided to the CITY in electronic version only.
Deliverable(s):
• 100% Plans(1 electronic pdf copy)
• 100%draft special provisions and contract specifications (as described in Task 10)
• 100%Opinion of Cost(as described in Task 11)
8.9.3. 100% Submittal
Any 100%Check-Set comments will be resolved and addressed. Plans, Special Provision and Contract
Specifications, and Engineer's Estimate will all be stamped and signed by Washington State Professional
Engineer(s) for the engineering disciplines.
Deliverable(s):
• 100%Plans(1 fullsize (22x36)4mil Polypro Set with wet signatures and seals)
• Final Special Provisions and Contract Specifications(as described in Task 9)(1 complete and un-bound set of
specifications double sided with wet signatures and seals)
• One(1) Final Engineer's Estimate (as described in Task 10)
• One (1) CD with final AutoCAD Drawings in AutoCAD 2015 format (with x-ref files bound to each drawing file),
final specifications in Word and PDF format, and final Engineer's Estimate in PDF and Excel format
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 35 OF 48 Cp1415
TASK 9
9. Geotechnical Engineering
This scope of work covers geotechnical engineering services needed to support development of contract
documents for the construction of potential infiltration facilities, luminaire poles,and pavement design on West
Main Street.
The geotechnical work includes geotechnical field reconnaissance and subsurface exploration to determine the
depth to groundwater, strength of near surface materials, and approximate infiltration suitability.
Assumptions:
General geotechnical issues and assumptions for the project are discussed below.
• This scope of work does not include an environmental assessment or exploration to define contamination;
the site is assumed to be free of soil and groundwater contamination
• The extent of the subsurface exploration program to be implemented will be reviewed and discussed with
the CITY to obtain CITY endorsement that the appropriate level of subsurface exploration is performed to
reasonably manage project risks.
• Per the City of Auburn Surface Water Management Manual,ASTM Gradation Testing will be the method
for determining long term infiltration rates for sizing infiltration facilities.
• The CITY will provide right of entry agreements from property owner(s) for test pit excavations at the
infiltration sites if work is required on private property. It is not anticipated that work will be required on
private property.
• The CONSULTANT will obtain all permits for work with the right of way including geotechnical drilling, the
CITY will pay for the CITY permit fees directly.
• Soil samples will not be retained past the final completion of the Geotechnical Data Report.
• The locations of test pits will be determined by measuring with a hand level and tape from existing
surveyed features,such as manhole covers, catch basins, etc.
• Cultural resource monitoring is not required.
• There are no major retaining walls on the project. Minor block retaining walls may be needed, but no
specific geotechnical explorations will be required for these currently undefined minor walls.
• Widely spaced borings for infiltration design will be used for luminaire pole design if the locations
approximately match. If the pole locations are not known early enough for exploration planning,
luminaire pole foundation design will be based on the depth of existing neighboring pole foundations
lengths and existing boring information; if this information is not available within 100 feet of the proposed
foundations,the design will be based on the assumption of a drained angle of friction equal to 26
degrees.
• Numbers and depths of borings are provided for initial budgeting purposes only. The actual boring
number and depths will be reduced if uniform conditions appear to be present,or may be increased
(upon approval by the CITY) if complex subsurface conditions are encountered or the complexity of design
features warrants. The time and cost required for subsurface explorations is highly dependent upon site
conditions as well and intangibles, such as access difficulty, right-of-entry limitations,traffic control
limitations, and utility conflicts.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 36 OF 48 CP1415
• Up to two (2) borings at an average depth of 30 feet deep and up to two (2) borings extending up to 50
feet deep through the SR 167 fill are assumed. Piezometers will be installed in two of the borings. Up to
seven (7) Hollow stem auger borings with standard penetration test sampling to 10' deep at
approximately 600' spacing are anticipated outside of the SR 167 embankment to determine subsurface
characteristics. Piezometers will be installed in up to 3 of the borings. Up to four(4) shallow test pits will
be excavated in a proposed parking area outside of the SR 167 embankment area to develop the
pavement design. Infiltration tests will be conducted in 2 of the test pits.
• New piping is not planned, so there will be no testing of corrosion-related soil properties. If minor
drainage changes do occur,the potential for encountering groundwater in the excavations will be
evaluated by straight line connection of water levels noted in the borings. The relative difficulty of
dewatering will be estimated based on correlations of permeability with grain size in nearby borings.
• It is assumed that the CITY will provide monthly piezometer readings to the CONSULTANT.
• Lane closures are assumed for the borings drilled on West Main Street. Traffic control equipment and
flaggers are assumed to be needed for borings and test work along West Main Street. Traffic control,
flaggers and signage needed for geotechnical explorations will be provided by the CONSULTANT.
• In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary
significantly between successive test points and sample intervals and at locations other than where
observations, exploration,and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, underground conditions may occur that could affect total PROJECT cost and/or
execution.The full extent of the subsurface exploration program to be implemented will be reviewed and
discussed with the CITY to obtain CITY endorsement that the appropriate level of subsurface exploration
is performed to reasonably manage project risks.
9.1 . Subsurface Exploration and Geotechnical Data
The CONSULTANT will perform a review of available subsurface information, site reconnaissance,subsurface
exploration,and laboratory testing to produce information for preliminary geotechnical design of the project
elements.
• Obtain and review existing subsurface information provided by the CITY, available through the
GeoMapNW web site, and from published geologic maps.
• Obtain and review existing subsurface information provided by WSDOT.
• Perform a site reconnaissance after the drainage infiltration facilities have been determined and mark
approximate locations of borings and test pits
• Prepare for the exploration, including developing subcontracts for test pit excavation and developing a
field health and safety plan.
• The subsurface exploration will consist of up to 18 geotechnical exploration locations as described in the
assumptions section above.
• Two infiltration tests for the pervious pavement design.
• Laboratory testing for grain size, Atterberg Limits,consolidation properties, and California Bearing Ratio
(CBR) are anticipated.
A geotechnical engineer or engineering geologist will be provided during test hole drilling and test pit excavation
to:
• Visually classify soils following ASTM methods
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 37 OF 48 CP1415
• Record blow counts during SPT's
• Collect and store samples of soil for laboratory testing and classification
•
9.2. Geotechnical Analysis and Recommendations
The CONSULTANT will perform engineering studies to provide geotechnical design recommendations for soil
infiltration rates, material compatibility (related to filtration), subgrade treatment or embankment reconstruction
prior to repaving, and luminaire foundation design.The geotechnical studies will include:
• Review of observable existing and available geologic and geotechnical information
• Estimation of an average and likely range of stormwater infiltration rates for the site based on
infiltration tests and grain size analyses of samples and visual classification of material from
explorations, per the City of Auburn Surface Water Management Manual ASTM Gradation Testing
method for determining long term infiltration rates.
The CONSULTANT will prepare a Geotechnical Data Report containing a map of the exploration locations, boring
and test pit logs, laboratory test results, a brief description of the published geology, and exploration
methods. The report is intended to depict subsurface conditions and to be included as an appendix to the design
bid documents.
The CONSULTANT will also document geotechnical design recommendations based on the studies listed above in
a Geotechnical Recommendations Technical Memorandum. Both the Geotechnical Data Report and the
Geotechnical Recommendations Technical Memorandum will be stamped and signed by Washington State
Professional Engineer.
Deliverables:
• Draft and Final Geotechnical Data Report in electronic PDF version.
• Draft and Final Geotechnical Recommendations Technical Memorandum in electronic PDF version.
•
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 38 OF 48 CP1415
TASK 10
10. Specifications
The CONSULTANT will use the WSDOT/APWA 2016 Standard Specifications in preparing the contract documents
and the CITY's standard special provisions as applicable to the project design. The CONSULTANT will assemble the
contract provisions including contract documents, special provisions and appendices for the project. A contract
specifications outline will be prepared for the 30% design submittal,with specification sections included beginning
with the 90%design submittal.A sample boilerplate provisions will be provided by the CITY.
Deliverable(s):
• Outline specifications with the 30%submittal (one electronic copy in PDF)
• Project specifications with the 90%(one electronic copy in PDF), 100%check-set (one electronic copy in PDF),
and 100% bid-ready submittals(as described in Task 8.9)
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 39 OF 48 CP1415
TASK 11
11 . Cost Estimating
•
Assumptions:
• Cost opinions in the 15%,30%,90%, and 100%design submittals will follow the practices set for by the
Association for the Advancement of Cost Estimating(AACE), Recommended Practice No. 17R-97. Budget-level
cost estimates will include contingency factors as defined by the AACE document to account for project
uncertainties that cannot be explicitly accounted for at the project's various engineering stages.
• The 15%cost opinion will be based on the CITY provided cost estimate that was used to procure the CITY's
grant. The CITY will provide all assumptions and back-up information related to the grant estimate for the
CONSULTANT to verify against the 15%conceptual level design.
• Cost Opinions at the 30%,90%and 100%submittals shall include specification references. The 30%estimate
• with specification section references will serve as the specification outline.
• 30%, 90%and 100%Cost Opinions will list all project bid items.
• All bid item backup information will be included in the 90%and 100%Cost Opinions.
• 90%and 100% Cost Opinions will be submitted in the Bid Proposal Form format.
11 .1 . Quantities
The CONSULTANT will compile quantities from all disciplines for the project into a single summary of quantities
sheet.The CONSULTANT will estimate roadway excavation quantities per the CITY's special provisions and the
WSDOT Standard Specifications.The CONSULTANT will provide the CITY with the roadway cross sections and
calculation notes used to estimate the roadway excavation in PDF format at the 90% design and final design
levels.The CONSULTANT will provide the CITY with calculation and measurement notes for the other estimated
quantities at each design level.
11 .2. Opinion of Cost
The CONSULTANT will prepare an engineer's opinion of cost for the project at the 15%, 30%, 90%, 100% levels of
completion.The opinions of cost will be prepared using bid items with documented unit costs, lump-sum prices,
and back up.The opinions of cost will be submitted in hard copy and PDF Format and the final opinion of cost will
also be submitted in Excel format meeting the CITY's standard format.The final opinion of cost will be stamped
and signed by a CONSULTANT team professional licensed in the State of Washington.
Deliverable(s):
• One 30%design level estimate in electronic PDF format.
• One 90%design level estimate in electronic PDF format.
• One 100%check-set design level estimate in electronic PDF format.
• One final 100% bid-ready design level estimate in electronic PDF and one hard copy format.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 40 OF 48 CP1415
•
TASK 12—OPTIONAL TASK
12. Traffic Control Plans
Traffic Control Plans for work related to SR 167 may be implemented on this project. This
work has been estimated as part of this work in the CONSULTANT Fee Determination for
Task 12. This Task requires a supplement to this agreement prior to proceeding.
12.1 . Additional Basemapping
Additional survey and basemapping will be required to complete the traffic control work. The CONSULTANT will
utilize existing GIS, aerial, and WSDOT photogrammetry basemapping to support the traffic control design.The
CONSULTANT will prepare a compiled basemap for use in developing the traffic control plans.
12.2. Traffic Control Plans
The CONSULTANT will update the project drawings and design to incorporate traffic control and detour plans that
may be needed for WSDOT permitting work associated with SR 167 mainline. The following discipline plans will
be added or updated: General Sheets, Traffic Control Plans. Project quantities and estimate will be updated.
Traffic control plans design will be based on WSDOT K plans or City Standard Details (if available).
This task includes coordination with WSDOT. The CONSULTANT will coordinate with WSDOT to confirm the
proposed traffic control design is consistent and compatible with WSDOT's traffic control standards. This will be
accomplished through meetings and correspondence with WSDOT, The CONSULTANT and the CITY.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 41 OF 48 CP1415
TASK 13—OPTIONAL TASK
13. Non-Destructive Pavement Testing
Additional pavement testing for work related to reconstructing the pavement on West Main
Street may be implemented on this project. This work has been estimated as part of this
work in the CONSULTANT Fee Determination for Task 13. This Task requires a supplement
to this agreement prior to proceeding.
13. 1 . Additional FWD Testing
Based on the results of the field walk through and discussions with CITY staff,CONSULTANT shall conduct Falling
Weight Deflectometer(FWD) deflection testing. During the field reconnaissance the CONSULTANT shall mark the
areas to be tested,observe the condition of the pavement surface along the length of the project and assess the
temporary traffic control needs to be used during exploratory borings and FWD testing:
Shallow(maximum depth of 5 feet) boring explorations will be conducted in the area of the proposed pavement
widening. Up to a total of 6 borings will be performed. At each boring, a push tube sample of the upper subgrade
soils will be obtained, bulk samples will be retrieved for laboratory testing and the subgrade soils will be logged by
a project engineer.
• Laboratory testing will be performed on the subgrade soil samples retrieved from the shallow borings.
The anticipated laboratory tests consist of the following:
o Classification of the aggregate base and subgrade soils, as necessary to support the field
classification.
o Atterberg limit to characterize the plasticity of the soils
o Unit weight determinations for upper subgrade zone
o Standard Proctor and Modified Proctor compaction curves for 6 samples (total)
o Resilient Modulus test of 4 samples compacted to Standard Proctor density and Resilient Modulus
test of 4 samples compacted to Modified Proctor density
Deliverable(s):
Incorporate data and results of tests in deliverable for Task 4.8.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 42 OF 48 CP1415
TASK 14—OPTIONAL TASK
14. Signal Timing & Coordination Plans
Additional work related to providing signal timing plans for 13 of the project intersections
may be implemented on this project. This work has been estimated as part of this work in
the CONSULTANT Fee Determination for Task 14. This Task requires a supplement to this
agreement prior to proceeding.
14.1 . Signal Timing Plans
a) Attend meeting with signal technician and other City of Auburn traffic operations staff to understand
needs as they relate to signal timing. Assume meeting will be attended by Project Manager or
Project Engineer.
b) Prepare signal timing and coordination plans for up to 13 intersections and up to three time of day
plans per intersection. Assumes counts and Synchro model are available to the CONSULTANT from
the CITY.
c) The limits of the timing and coordination plans are
• along West Valley Highway(Main St to Peasley),
• 15`h St SW (WVH to Perimeter), and
• C St SW(Main St to 15th St SW).
Deliverable(s):
Timing plans input by CONSULTANT into CITY's central system or marked up timing cards delivered to the CITY for
• CITY staff to input into system.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 43 OF 48 CP1415
•
TASK 15-OPTIONAL TASK
15. Landscaping & Urban Design Enhancements
Additional work related to providing enhanced urban design and landscaping may be
implemented on this project. This work has been estimated as part of this work in the
CONSULTANT Fee Determination for Task 15. This Task requires a supplement to this
agreement prior to proceeding.
15.1 . 30% Preliminary Landscape and Urban Design
Enhancements •
Scope includes a landscape and urban design memorandum for the enhancement of landscape and hardscape and
furnishings for the West Main Street Corridor.This work will provided as part of the beginning of the 90%design
phase.
Subtasks include:
• Prepare Landscape and Urban Design Selection Memorandum in electronic PDF format including text,
sketches and photos illustrating design concepts and maintenance recommendations/assumptions.
• Visit site.
• Meet with City of Auburn (1).
• Meet with Team (1).
• Prepare 30%Quantities and Opinion of Cost(support for cost estimate prepared by others).
• Prepare 30%Specifications Outline for enhanced soil, planting, and furnishings.
Deliverable(s):
• Landscape and Urban Design Selection Memorandum in electronic PDF format. (6-8 pages)
• 30%Quantities and Opinion of Cost information for cost estimate by others.
• 30%Specifications Outline enhanced soil, planting, and furnishings.
15.2. Final Landscape and Urban Design Enhancements
Scope includes support for the enhancement landscape and urban design along the corridor on roadway plans by
others, and the preparation of additional landscape and urban design sheets based on enhancements at both the
Interurban Trail and the Auburn Environmental Park entrance.
Subtasks include:
• Meet with City of Auburn (1)
• Meet with Team (2)
• Prepare of redlines of enhanced landscape and urban design to be provided to CH2M for inclusion in
roadway plans including pavement scoring and/or special paving,tree spacing and selection,street
furniture layout,tree soil augmentation (structural soil or tree soil cells).
• Prepare of enhanced landscape plans for areas adjacent to Interurban Trail and the Auburn Environmental
Park entrance.
• Prepare details of pavement scoring and special pavement, soil preparation,tree planting, tree soil
augmentation and site furnishings.
• Prepare 90%and 100%Quantities and Opinion of Cost (support for cost estimate prepared by others)
• Prepare 90 and 100%Specifications Outline for enhanced soil, planting, and furnishings.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 44 OF 48 CP1415
Deliverable(s):
• 90%, 100% Landscaping and Urban Enhanced Area Plans (3 Sheets at 1" = 10')
• 90%, 100% Details for Landscaping and Urban Enhancement(3 Sheets at 1" = 10')
• 90%, 100% Quantities and Opinion of Cost for cost estimate prepared by others.
• 90%,.100%WSDOT enhanced specials for planting, soil preparation, tree soil augmentation, and
plant establishment.
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 45 OF 48 CP1415
TASK 16—OPTIONAL TASK
16. Services During Bidding
Additional services related to in-depth pavement testing for work related to Services During
Bidding may be implemented on this project. This work has been estimated as part of this
work in the CONSULTANT Fee Determination for Task 14. This Task requires a supplement
to this agreement prior to proceeding.
16.1 . Services During Bidding
CONSULTANT will provide services during the bid period. Services shall include preparation of addenda and
supporting plan, specification, quantity changes, preparation of responses to bidder questions and review of bids.
In regards to reviewing contractor's bids, CONSULTANT shall identify and recommend rejection of any and all bids
that are either non-responsive or non-responsible and shall otherwise assist the CITY in selecting the contractor
who submitted the lowest responsive and responsible bid. The CITY is responsible for selection of the contractor.
Deliverable(s):
• Up to 2 addenda will be prepared.
•
•
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 46 OF 48 CP1415
ATTACHMENT 1
Sheet List by Discipline
Figure A-1
Sheet list(CP1415) 30%Design 90%&100%Design
Drawing Title No.of Sheets No.of Sheets Comments
General Plans
Cover sheet and Index 1 1
Sheet Map 1 1
General Notes,Legend,Abbreviations 1 1
Survey Control,Alignment and Right of Way
Plans 8 8
Site Prep&TESC Plans&Details
Site Prep&TESC Plans 8 8
Site Prep&TESC Notes 1 1
Erosion Control Details 2
Roadway and Utilities
Roadway Sections 3 3
Paving and Drainage Plans&Profiles 8 8
Paving and Grading Details 3
Intersection Grading Plans 3 3 Intersections
Curb Ramp Grading Plans 3 3 Intersections
Drainage Profiles and Details 2 2
Traffic
Signing and Striping Plans 8 8
Signing and Striping Details 2
Illumination Plans 8 8
Illumination Details 2
Traffic Signal Loop Plans 1 1 intersection
Traffic Communications,ITS&Signal Corridor
Plans 10 10
Traffic Intersection Plan Sheets 16 16
Traffic Facility Plan Sheet 1
Traffic Details 12
Landscaping
Landscaping Plan 8 8
Landscaping Details 3
TOTAL 83 115
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 47 OF 48 CP1415
•
ATTACHMENT 2
Sample Invoice
City of Auburn Invoice#: 5222
25 West Main Progress Payment#: 2
Auburn WA 98001 Invoice Date: June 10, 2011
Attn: Kim Truong, Project Engineer Project Name: West Main Street,
Corridor& ITS Improvements
AGENCY AGREEMENT#: AG-C-466 PROJECT#: CP1415
Engineering Services performed during the period of: May 2015
SAMPLE ENGINEERING, INC. —Task 1.1
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 2 $ 125.00 $ 250.00
Joe Smith, Word Processing 3 $ 48.00 $ 144.00 •
Expenses(see attached documentation) Charges Multiplier Amount
Mike Jones, Principal in Charge 20 MILES $0.50/MILE $ 10.00
Task 1.1 Total: $ 404.00
SAMPLE ENGINEERING, INC. —Task 1.2
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 3 $ 72.00 $ 216.00
CONSULTANT-see attached Hours Hourly Rate Amount
documentation
ABC Environmental, Inc., Civil Engineer 16 $ 100.00 $ 1,600.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Expenses (see attached documentation) Charges Multiplier Amount
Quality R Us Printing Services $ 69.09 X1.1 $ 76.00
Task 1.2 Total: $ 3,017.00
TOTAL DUE THIS INVOICE $ 3,421.00
CONTRACT BREAKDOWN
Amount PRIOR Total Invoiced % % Amount
Task Authorized INVOICED This Invoice To Date Expended Completed Remaining
Original Contract
Task 1.1 $5,000.00 $ 505.25 $ 404.00 $ 909.25 18% 18% $4,090.75
Original Contract
Task 1.2 $17,000.00 $ 519.75 $ 2,017.00 $ 2,536.75 15% 16% $14,463.251
Total Original
Contract $22,000.00 $ 1,025.00 $ 2,421.00 $ 3,446.49 16% 17% $18,553.51.51
MRF' $2,000.00 $0.00 $ 1,000.00 $ 1,0000.00 50% 55% 1,000.00
TOTAL $ 24,000.00 $ 1,025.00 $ 3,421.00 $ 4,446.00 $19,554.001
Note: MRF=Management Reserve Fund
Received a written authorization of MRF on 1/10/11 for Mechanical Engineer task in the amount of$2,000.00.
•
AG-C-466 EXHIBIT A SCOPE OF WORK PAGE 48 OF 48 CP1415
Exhibit B
DBE Participation
Not applicable.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
See attached scope of work.
B. Roadway Design Files
See attached scope of work.
C. Computer Aided Drafting Files
See attached scope of work.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/2014
D. Specify the Agency's Right to Review Product with the Consultant
Sec attached scope of work.
E. Specify the Electronic Deliverables to Be Provided to the Agency
See attached scope of work.
F. Specify What Agency Furnished Services and Information Is to Be Provided
See attached scope of work.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/2014
•
II. Any Other Electronic Files to Be Provided
See attached scope of work.
•
•
III. Methods to Electronically Exchange Data
See attached scope of work.
•
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014 •
A. Agency Software Suite
See attached scope of work.
B. Electronic Messaging System
See attached scope of work.
C. File Transfers Format
See attached scope of work.
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
•
Revised 10/30/2014
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Exhibit D
Consultant Fee Determination-Summary Sheet
Project CP1415:West Main Street Corridor&ITS Improvements
CH2MHill
Employee or Category Hrs. x Rate = Cost
Quality Manager 143 $ 94.12 $ 13,459.16
Project Manager 226 $ 71.40 $ 16,136 40
Senior Engineer 118 $ 80.38 $ 9,484.84
Project Engineer 430 $ 58.86 $ 25,309.80
Task Engineer 745 $ 52.16 $ 38,859.20
Design Engineer 258 $ 37.68 $ 9,721.44
Designer 543 $ 35.05 $ 19,032.15
Survey Lead 120 $ 45.34 $ 5,440.80
CAD Survey 60 $ 29.42 $ 1,765.20
CAD Tech 900 S 42.16 $ 37,944.00
Survey Tech 50 $ 26.69 $ 1,334.50
Office 90 $ 33.60 $ 3,024.00
Total Hrs. 3,683 $ 181,511.49
Direct Salary Cost $ 181,511.49
Overhead Cost ® 107,07% of Direct Labor $- 194,344.35
Net Fee @ 32.0% of Direct Labor § 58,083.68
• Total Overhead&Net Fee Cost $ 252,428.03
Direct Salary Cost $ 433,939.52
Direct Expenses Unit Cost
Reproduction Cost Each
Full Size Copies $2.00 $3,000.00
Reprographics $10.00 $180.00
Priority Habitat Maps $60.00 $60.00
Auto Rental/Gasoline $780.00
GPS Equipment Recoveries 2 $206 /day $412.00
Field Equipment Consumable $100.00
Data Logger 2 $124 /Each $248.00
Mail/Deliveries/etc. . $1,200.00
Mileage $0.565 /Mile $475.73
Parking $15 $60.00
PerDiem $0 /day $70.00
Survey Truck 29 $57 /day $1,653.00
Smart Pole TPS 16 $167 /day $2,672.00
Smart Pole GPS 6 $166 /day $996.00
Digital Level 1 $44 /day $44.00
3D Laser Scanner 9 $1,000 /day $9,000.00
Survey Supplies 10 $25 $250.00
Traffic Control-Regular 96 $32 /hr $3,072.00
Traffic Control-Overtime 24 $48 /hr $1,152.00
Sign&Barricade Rental 6 $100 /day $600.00
Sub-Total Direct Expenses $26,024.73
Subcontracts
DKS $139,669.00
HWA GeoSciences . $4,400.00
Signature Surveying $11,600.00
APS Utility Locating $3,000.00
Gregory Drilling $19,335.81
Sub-Total Subcontracts $178,004.81
Subtotal Direct Expenses $204,029.54
Total Fee $637,969.06
Management Reserve(to be authorized by the CITY) $0.00
TOTAL Including Management Reserve $637,969.06
AG-C-466 Exhibit D
Consultant Fee Determination Page 5 of 5 CP1415
CAW/Der E
Exhibit E OK5 Associates
CH2M Hill/City of Auburn
Fee Estimate for Engineering Services
Project C1415 West Main Street Multi-Modal Corridor and ITS Improvements
DK5 Associates
Prepared 4/21/15
Position Principal I Pmlect Prolecl Anociav Aeabtam CAD Intern Admen
Engineer Manager Engineer Engineer Engineer Dnlener
Direct Hourly Bate $61.30 $55.60 54425 13425 53050 12925 $7200 $2800 Overhead 177.10%
Billing Bate $18685 $16947 $134.88 I$104.40 1 $9297 1 $89.16 I $6706 I $85.35 Fee 10%
11 erelecleeangene,
1.1 Wee.ye CeoMnen 4
12 tin are BUrnelrumvemem 12
1.3 seeds'wmsenra 10
1.4 Pmnre®rtepaagammooy 10 go
1.5 Sutmmalad Mamgrmsre
18 nepo Team Slnnm 30 .,
.r ti .e ,ter- _ msi45maz 76 $12,0391
1e%e^r.ceMal Dead .•.�
3.1 imE6 PRktr Pa,mue
]2 Reader vwrgi
32.1 Binh
322 Connpa remexaresn
3 3 OrP Fur smrnealae evmeaam9
3.3.1 cane nra presage Pnn
34 C88C8861.1 Truffle son,a nl1888868n
3.4.1 d°Caeaenamnen", a an 20
34.2 ^"nn.ry novoearam Peaenn cm name onegn 2 4
3 43 Ca"aptualRecia'9nnr Repel Flashing Beacon Elrn'allmmn 2
344 cartaetuI TSaesgn 4 24 10
3.5 Isx Ceare•oal oe,gn Pelage
r•, y;2r;'� x - 'Mg alml 104 $11,6701
4 s0%PSnennary oaug - Ie' "
4.6 Pree.nnary Franc Signal and Illwntnalion
46.1 Preemw Iau am Presses umna1"Orson 8 30 30 10
4.6.2 Preen°ry R• e9eir woe fleshing Beam,Darwl owes 4 11 4 1
463 Pmm91ry isDews 4 ]0 76 64 40 I l+I
4,T nee rylamwRe1611 $49n
4.6 Peeenmry wemem aeries S
461 morn/"
41 s%oegn Package 8 19 22
360 $43,8501
6 steer slakeha nand eumunnytwre nxm
6.1 s a c ad Andre meeeen
6.11 urym•mm8
6.1.2 %saainFelWACmwamn
6.1.3 P'cnM
6.1.4 Innmeacocromm� .'
fi15 e"AW1 c°°>°t`^ 12
6.2 mnnete m mbn
62.1 cnmmunayCpymbn 4
736ve36w — 16 1 $2,7121
8.7 Tnrce1'4ns
6.2.1 simPkil and slgry Pun'
67 2 'amiss Puna 1 8 30 48 6 22 20 near
67.2 ie.mywr Rape sect.;reset rlaspal Fleuwleeyn 4 B 24 -.
j
e>_4 mmr some LOP)Pmmex we win Street � 2 6 20 10 u
6],5 iis,spnllreenwnee,anacoe Teammmumamn 5rvtenre 2 28 74 84 40
453 I $51,4951
10 Seearcmane 2 16 40 8 .I
r. _ .. .Tarty tDiabl 66 $9,3161
11 Can[rtmmg 1 20 20 20
i
11 1 a'x"°use
112 a monomnu 1
l .... _ •Taet..T•tal 61 $8,057
Subtotal Person Noun 10 I 226 320 350 6 160 54 10
Subtotal Person Fees $1,868 I $38,301 $43,161 $36,539 $558 f$14,265 $3,621 $853 1156 i$139,167,
EXPENSES
Travel-Parking and Mileage $300
Reproduction $200
TOTAL COST(Labor a Overhead•Expenses r Fee) $139,667
14 na krvrge<ggremm�Pdn.roe tin Tnn �h :..s
141 s 5i9,n Omvq wn 2 12 48 56 80 44 i
I
TIe$W
Tt
.. .,..... 242 $25,1161
16 emen DumgetleirglWlonl Ta,El ..
161 s servers wring Hdm9 1 10 24 ID -
- 45 I _$6,0101
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations •
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number: AGC466
WSDOT Form 740-089 EF Exhibit F Page 1 oft
Revised 10/30/2014 •
Exhibit G
Certification Documents
•
Exhibit G-1(a) Certification of Consultant
Exhibit C-1(b) Certification of
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit C-4 Certificate of Current Cost or Pricing Data
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
CH2M HILL, Inc.
whose address is
1 100 112th AVE NE, STE 500, Bellevue, WA 98004
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the City of Auburn
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
CH2M HILL, Inc.
Consultant(Firm Name)
Cik May 7, 2015
Signature(Authorized Official Tof Consultan h- Date
Roger J Mason, Vice President
•
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014 •
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three(3)year period preceding this application/proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
CH2M HILL, Inc.
Consultant(Fir Name)
(/// r"---___ May 7, 2015
Signature(Authorized Official of Consultant) Date
Roger J. Mason, Vice President
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit G Page 1 off
Revised 10/30/2014
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, a officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
CH2M HILL, Inc.
Consultant(Firm Name)
May 7, 2015
Signature(Authorized Offcial of Consultant) Date
Roger J. Mason,Vice President
•
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data(as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's
representative in support of Project CP1415: West Main Multi-Corridor * are accurate, complete, and current
as of
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: CH2M HILL, Inc.
( 1 Vice President
Signature w Roger J. Mason Title
Date of Execution***: May 7, 2015
'Identity the proposal.quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g. project title.)
"Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
"'Insert the day, month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased •
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII, Legal Relations
and Insurance of this Agreement is amended to $N/A
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of$N/A
Such insurance coverage shall be evidenced by one of the following methods: •
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $N/A
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number: AGC466
•
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manger and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s)with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
• it is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant's agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
. for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
•
•
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit 1 Page 2 of 2
Revised 10/30/2014
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total
of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)
that total $1,000 or less.
•
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
•
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA(if applicable) agree with the consultant's claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit J Page 1 oft
Revised 10/30/2014
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work; •
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify On writing) the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
•
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number: AGC466
WSDOT Form 140-089 EF Exhibit J Page 2 of 2
Revised 10/30/2014