HomeMy WebLinkAboutAG-C-450 Brown and Caldwell, Inc4 S, I co.l
AGREEMENT FOR PROFESSIONAL SERVICES
AG -C-450
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Brown and Caldwell, Inc., whose address is 701 Pike St, Suite 1200,
Seattle, WA 98101, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows.
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY All work under this Agreement shall be completed by
June 30th, 2015 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the reasonable control of the
CONSULTANT A prior supplemental Agreement issued by the CITY is required to
extend the established completion time
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY for completed services rendered
under the approved Scope of Work identified in Exhibit A. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials,
Agreement for Professional Services AG -C-450
March 20", 2014
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In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4
4. MANAGEMENT RESERVE FUND.
The CITY has established a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $45,000 00 This fund may
be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the performance
of any work under this AGREEMENT without prior written permission of the CITY No
permission for subcontracting shall create, between the CITY and subcontractor, any
contract or any other relationship
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non -salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3 All subcontracts shall contain all applicable provisions of this
AGREEMENT
Agreement for Professional Services AG -C -450
March 201h, 2014
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under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
8. INDEPENDENT CONTRACTOR /ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity
below-
CONSULTANT shall obtain insurance of the types and in the amounts described
a. Automobile Liability insurance covering all owned, non- owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
Agreement for Professional Services AG -C -450
March 20'h, 2014
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coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by regular mail.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A- VII
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
copies of all required insurance policies (with proprietary information redacted) be
submitted to the CITY at any time The CITY will pay no progress payments under
Section 3 until the CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap
11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated, prepared
Agreement for Professional Services AG -C-450
March 20`", 2014
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(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification, and
(d) Have not within a three -year period preceding this application /proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS.
14 1 This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
Agreement for Professional Services AG -C -450
March 201", 2014
Page 9 of 12
14 9 This Agreement shall be administered by Joel Paulson on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses
City of Auburn
Attn. Seth Wickstrom
25 W Main Street
Auburn WA 98001
Phone 253 931 -3010
Fax: 253 931 -3053
E -mail: sickstrom@auburnwa.gov
Brown and Caldwell, Inc.
Attn. Joel Paulson
701 Pike St, Suite 1200
Seattle, WA 98101
Phone 206 - 749 -2300
Fax: 206 - 749 -2200
E -mail: jpaulson @brwncald.com
14 10 Ali notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly
given if mailed by certified mail, return receipt requested, and addressed to the address
for the party set forth in 14 9 or if to such other person designated by a party to receive
such notice It is provided, however, that mailing such notices or communications by
certified mail, return receipt requested is an option, not a requirement, unless
specifically demanded or otherwise agreed
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14 11 This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
Agreement for Professional Services AG -C -450
March 201", 2014
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CITY OF AUBURN
ancy Ba , Mayor
Date MAR 81 2014
ATTEST
/Z G �lJ�✓
anielle E. Daskam, City Clerk
APPROVED AS TO FORM:
M
Caldwell, Inc.
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Federal Tax ID # + M(05LJ O
Agreement for Professional Services AG -C-450
March 2d', 2014
Page 12 of 12
EXHIBIT A
SCOPE OF WORK
Exhibit A
Agreement No. AG -C -450
EXHIBIT A
SCOPE OF WORK
During the term of this Agreement, the Consultant (Brown and Caldwell [BC]) will perform
professional services for the City of Auburn (City) in connection with the following project:
Project No. CP1320
Maintenance and Operations Storm Drainage Improvement Project
1305 C Street SW
Auburn, WA 98001
Project Description
The Scope of Work (SOW) consists of the Consultant developing detailed design documents at the
30 %, 60 %, 95 %, and 99% design levels for review; geotechnical site investigation; permit
preparation support; preparation of bid documents including construction plans, specifications, and
estimate (PS &E) of probable construction cost; bid support services; and services during
construction for construction of the proposed storm drainage and decant facility improvements to
the City's Maintenance and Operations (M &0) Facility The City previously developed a conceptual
design of the proposed improvements, with help from the Consultant and others. The design and
construction is funded through the Washington State Department of Ecology (Ecology) FY 2012
Stormwater Grant Program (Grant).
This project will improve the City's stormwater quality by constructing new stormwater facilities to
improve the water quality of site discharge through infiltration and detention, and to restore the
site's natural hydrology to the extent possible. This project includes modifications to the existing
site drainage infrastructure to direct as much site flow as possible through the new stormwater
facilities. In general, stormwater will be conveyed through three facilities (1, 2, and 4; see
Attachment A) to promote maximum infiltration. Runoff that is not infiltrated will be detained in
facility 3 before being discharged into the offsite downstream system.
In addition to the stormwater improvements, this project includes regrading and paving of the
currently unpaved storage yard and design of a new decant building and minor modifications to the
existing building. Paving the remaining unpaved portion of the site will reduce amount of sediment
available for track -out and runoff The new building and modifications will provide the City with the
additional capacity needed to improve the current decant operation.
Project Tasks
This project will consist of the following tasks:
1. Project Management
2. Meetings and Workshops
3. Quality Assurance /Quality Control
4. Geotechnical Services
5. Hydrologic and Hydraulic Modeling
6. Permitting
7 Detailed Design
8. 0 &M Plan and QAP
9. Bid Support Services (Optional)
10. Construction Support Services
3/20/2014 Page 1 of 19 Exhibit A. Scope of Services
14 City of Auburn standard details in electronic computer -aided design (CAD) format, as required.
15. Construction management and construction administration.
Design Criteria
Documents prepared as part of this SOW, to the extent feasible, will be developed in accordance
with the latest edition and amendments to the documents listed below, as of the date this
Agreement is signed.
WSDOT Publications
1. Washington State Department of Transportation (WSDOT) /American Public Works Association
(APWA), Standard Specifications for Road, Bridge, and Municipal Construction: 2014 edition
2. WSDOT /APWA Standard Plans for Road, Bridge, and Municipal Construction
3. WSDOT Design Manual
City of Auburn Standards
1. Engineering Design and Construction Standards: current edition
2. CAD Standards
3. Surface Water Management Manual (SWMM): current edition
4 2014 City of Auburn Special Provisions (boilerplate)
Other Standards and Publications
1. International Building Code (IBC), 2012 edition
2. Stormwater Management Manual for Western Washington (Ecology), 2005 edition
3. American Water Works Association (AWWA)
4 Low Impact Development Technical Guidance Manual for Puget Sound, December 2012
Task 1. Project Management
The Consultant project manager will manage the staff, budget, and schedule during the course of
the design. The Consultant project manager will ensure that quality control (QC) is performed
throughout the project, including peer and senior review for technical and qualitative aspects of the
project.
The Consultant project manager will coordinate biweekly conference calls or project status updates
with the City project manager during the design phase of the project.
Project Schedule
The project is scheduled for the design phase to be completed in late summer 2014, with
construction commencing in fall 2014 and with construction and all project - related activities
complete by June 30, 2015, to meet the Ecology Grant requirements.
The Consultant will prepare and maintain a critical -path project schedule using MS Project to track
progress of the project and deliverables. The project schedule will be based on the work plan and
will identify major and support activities, and any significant work elements provided by the City
The Consultant project manager will update the project schedule periodically to show progress and
change.
Monthly Progress Reports and Invoices
An invoice and summary of work by task will be prepared monthly
3/20/2014 Page 3 of 19 Exhibit A. Scope of Services
1. Project kickoff meeting with City staff to explain project roles and responsibilities to team
members and establish communication and buy -off protocols. The kick -off meeting will be
attended by two Consultant staff (the Consultant project manager and one engineer)
2. Internal project kickoff meeting with the balance of the design team including subconsultants
to explain project roles and responsibilities to team members and establish communication
and buy-off protocols.
3. Conduct 1 -hour monthly team meetings to discuss current activities, track progress, and
identify issues. A summary of key issues discussed, decisions made, action items, and required
responses will be prepared and distributed.
The Consultant will participate in design review workshops with the City at the 30 %, 60 %, and 95%
stages of detailed design. The purpose of these workshops will be for the Consultant to present the
design package and receive the City's review comments on the changes that have been made
since the previous design. As part of the design review process the Consultant will create and
maintain an Action Item List and Decision Log tracking critical decisions made during the design
coordination meetings and workshops. The design review workshops will be conducted as follows:
1. Workshop to review the contents of the 30% Design package to the City The 30% Design
workshop will be attended by two Consultant staff (the Consultant project manager and one
engineer).
2. Workshop to review the contents of the 60% Design package to the City The 60% Design
workshop will be attended by two Consultant staff (the Consultant project manager and one
engineer).
3. Workshop to review the contents of the 95% Design package to the City The 95% Design
workshop will be attended by the Consultant project manager
Assumptions
Task 2 will be performed under the following assumptions:
1. N/A
Deliverables
The following deliverables /work products will be produced under Task 2:
1. Meeting notes for meetings attended by Consultant and City staff, in MS Word format
2. Action Item List and Decision Log, in MS Excel format
3. Written response to City review comments, in electronic PDF format
Task 3. Quality Assurance /Quality Control
Objective
The PMP developed under Task 1 will establish quality assurance (QA) design procedures. Quality
control (QC) reviews for this project include those listed below
Activities /Approach
Task 3 includes the following activities:
1. Design discipline review
2. Technical editor review
3. Subconsultant product review
4. Independent senior manager review
5. Independent calculation checks
6. Monthly office management reviews
3/20/2014 Page 5 of 19 Exhibit A Scope of Services
10. Provide seismic design criteria per 2012 IBC.
11. Review and comment on the geotechnical aspects of the construction specifications.
12. Refine groundwater mounding analysis based on gathered information for each stormwater
facility
Information Provided by City
1. The City will coordinate and /or perform utility locate in areas of the proposed borings and test
pits.
2. The City will survey the locations of all test pits and borings upon completion of the
geotechnical investigation.
Assumptions
Task 4 will be performed under the following assumptions:
1. The drilling subcontractor and other related subcontractor personnel will be selected, hired, and
paid by the Geotechnical Subconsultant.
2. Drill cuttings are not contaminated and will be spread on -site near location of the boring or at
an on -site location selected by the City
3. Soil sampling will be in accordance with American Society of Testing and Materials (ASTM)
International D 1586 (Standard Penetration Test procedure).
4. Field exploration will be performed during normal business hours.
5. Soil samples will be disposed of 30 days after the date of the final report.
Deliverables
The following deliverables /work products will be produced under Task 4
1. Draft geotechnical report (2 hard copies)
2. Final geotechnical report sealed by a geotechnical engineer licensed in the State of
Washington (1 original hard copy, 1 electronic PDF copy)
3. Drawing and specification review comment letter
Task 5. Hydrologic and Hydraulic Modeling
This task includes work necessary to refine and finalize the facility modeling. This work includes
subbasin delineation, updating assumptions based on the project geotechnical investigations and
survey mapping, and evaluation of the existing drainage system including the downstream system.
The updated model will affect the following designs: sizing of stormwater facilities, drainage
system modifications required to route site flows through the new facilities, and sizing of the new
site discharge pipe. This task also includes responding to and incorporating comments received
from Ecology on the predesign report.
Assumptions
Task 5 will be performed under the following assumptions
1. Subbasin delineation will be done in CAD using the survey information provided by the City
2. Evaluation of the existing drainage system will be based on the above - mentioned survey files
along with any as -built drawings provided by the City.
3. Conveyance system design and sizing will be based on City of Auburn SWMM standards.
Deliverables
The following deliverables /work products will be produced under Task 5:
3/20/2014 Page 7 of 19 Exhibit A. Scope of Services
3. The 95% Design Plans will contain sufficient information for the building and grading permit
applications. The Consultant will not be required to modify the design documents solely for the
purpose of the permit application.
4 The City will lead SWPPP updates (if required), and figures will be,based on the 60% Design
Plans.
5. The Predesign Report as submitted to Ecology will be used as the Engineering Report that is
required by King County for the Wastewater Discharge permit application.
6. Any permitting fees will be paid by the City
7 This task does not include any revisions based on permitting agency comments following final
submittals.
Deliverables
The following deliverables /work products will be produced under Task 6:
1. One draft submittal (PDF format) and one final submittal (PDF format) of the Stormwater Site
Plan
2. One draft submittal (PDF format) and one final submittal (one hard copy and one PDF file) of
the CSWPPP
3. Electronic (PDF or JPG) files of updated figures for the M &O Facility SWPPP
4 One draft submittal (PDF format) and one final submittal (three hard copies and one PDF file)
of the Wastewater Discharge permit application and attachments
Task 7. Detailed Design
The Consultant will prepare design packages for the improvements described above in the Project
Description and summarized here:
• A new decant building (building) adjacent to the existing decant building
• Minor modifications to the existing decant building
• Up to four new stormwater facilities (facilities) to improve water quality
• Modifications to the existing site drainage infrastructure
• Paving currently unpaved yard areas on the west and north side of the site
• Minor overflow modifications to the existing stormwater facility near the main site entrance
Detailed design packages will include design plans, technical specifications, and estimate of
probable construction costs.
The building design will include associated site improvements (e.g., grading, paving restoration,
utility relocation, etc.). Building design will also confirm decant building sizing based on anticipated
weights /volumes of materials to be received and assumptions of holding time in the bins.
The facility design will include evaluation of the existing drainage system, design of system
modifications to redirect flows to the stormwater facilities, stormwater facility sizing, outlet control
design, site grading and pavement design, temporary and permanent erosion control, and planting.
The plans will include a cover sheet; an overall site plan showing the general layout and extent of
the work; plan sheets showing layout and elevations of the piping, structures, and equipment for
each component of the work; and applicable design details. The plans will show dimensions,
materials of construction, and component sizing.
Project technical specifications will be prepared using a combination of City, WSDOT Special
Provisions, and Construction Specifications Institute (CSI) formats.
3/20/2014 Page 9 of 19 Exhibit A Scope of Services
design with a pre- engineered building vendor The Architect will prepare two building elevations,
one with a center column and one without, for review by the design team and City
2. The City will select its preferred building layout following 30% review
3. Prepare electrical one -line diagram for the decant building electrical service modifications.
Site Design
Prepare Civil drawings for each of the facilities including preliminary layout, sizing, and routing, for
the site discharge alignment. The site discharge will be through a new line that will be installed
north of the existing system and south of the adjacent properties' north property line. The new line
alignment will require construction through the adjacent property
A total of 23 drawings are anticipated to be included in the 30% Submittal as follows:
General (2 Sheets):
Cover Sheet, Vicinity Map and Sheet Index (1 Sheet)
Legend, Abbreviations, Survey Datum, Horizontal Control and General Notes (1 Sheet)
Civil (16 Sheets):
Overall Site Plan (1 Sheet at 1" = 40')
Drainage Facility Grading Plans (5 Sheets at 1" = 20')
Drainage Profiles and Sections (6 sheets)
Discharge Pipe Plan and Profile (1 Sheet)
Yard Piping Plan (1 Sheet at 1" = 40')
Paving Plan (2 Sheets at 1" = 20')
Architectural (1 Sheet):
Decant Building Elevations (1 Sheet)
Structural (4 Sheets):
Foundation Plan with Long Span Pre - Engineered Frame Option (1 Sheet)
Foundation Plan with Added Column Option (1 Sheet)
Roof Plan with Long Span Pre - Engineered Frame Option (1 Sheet)
Roof Plan with Added Column Option (1 Sheet)
Electrical (2 Sheets):
Building Plan (1 Sheet)
One -Line Diagram and Schedules (1 Sheet)
Specifications, Bid Items, and Construction Costs
1. Prepare a list of proposed bid items, quantities, and estimate of probable construction costs
based on WSDOT Standard Specifications and Auburn Special Provisions. Identify Special
Provisions for bid items, if any
QA /QC
Perform QA /QC design review per Task 3.
Information Provided by City
The City will provide the following information:
3/2012014 Page 11 of 19 Exhibit A Scope of Services
Decant Building Elevations (1 Sheet)
Decant Building Sections and Details (1 sheet)
Structural (6 Sheets):
General Notes (1 Sheet)
General Notes - Special Inspections (1 Sheet)
Foundation Plan (1 Sheet)
Roof Plan (1 Sheet)
Foundation Sections and Details (1 Sheet)
Steel Framing Sections and Details (1 Sheet)
Electrical (7 Sheets):
Standard Symbols (1 Sheet)
Abbreviations and Legend (2 Sheets)
Electrical Details (1 Sheet)
Site Plan (1 Sheet)
Building Plan (1 Sheet)
One -Line Diagram and Schedules (1 Sheet)
Specifications, Bid Items, and Construction Costs
1. Prepare 60% level Special Provisions in City standard format (Div 0 through 9 and Appendices)
showing changes made to City standard format.
2. Calculate Bid Quantities for Proposal Bid Items
3. Prepare 60% level Estimate of Probable Construction Costs for Proposal Bid Items
4. Prepare 60% level Architectural, Structural, and Electrical CSI format specifications
5. Perform QA /QC design review per Task 3
Deliverables
The following deliverables /work products will be produced under Subtask 7.2:
1. 'Eight half -size hard copies, one full size hard copy and electronic PDF copy of design plans
2. Six hard copies, electronic PDF and MS Word (with track changes) copy of the project
specifications
3. Eight hard copies, electronic PDF and MS Excel copy of the construction cost estimate
4 Electronic copy of the AutoCAD files in DWF format
Subtask 7.3. 95% Final Design
The 95% submittal will include all items from the 60% Design submittal with all City review
comments received at or following the 60% Design review workshop and all Ecology review
comments resolved. All architectural, structural, electrical, and civil plans, specifications and
estimates will be finalized.
Decant Building Design
1. Prepare 95% level decant building Architectural elevations, sections, and details
2. Prepare 95% Structural drawings, including structural notes; decant building plans, sections,
and details; and site retaining wall sections and details
3/20/2014 Page 13 of 19 Exhibit A Scope of Services
3. 99% Engineer's Estimate (electronic MS Excel format)
Subtask 7.5. Final Bid Documents
The Final Bid Documents submittal will include all items from the 99% submittal with all City
review comments received at or following the 99% design review workshop addressed.
1. Prepare Final (Bid- ready) Construction Documents incorporating responses to 99% PS &E
comments from City staff
2. Transmit Final (sealed /stamped and signed) Design Plans, Contract Documents, and Estimate
of Probable Construction Cost to City for reproduction and bid advertisement.
3. The City will provide reproduction of Construction /Bid Documents, and will transmit one full -
size and two half -size copies of plans to the Consultant.
Assumptions
Subtask 7.5 will be performed under the following assumptions:
1. There is no additional City review following this stage.
2. No additional comments will be generated at this stage. Comments are designed only to verify
that responses to 99% final comments were incorporated as mutually agreed.
3. It is mutually agreed that any cost estimate provided by the Consultant will be on a basis of
experience and judgment, but because the Consultant has no control over market conditions or
bidding procedures, the Consultant cannot warrant that bids or ultimate construction cost will
not vary from these cost estimates.
Deliverables
The following deliverables /work products will be produced under Subtask 7.5:
1. Final Plans (24 -by -36 -inch original on 4- mil'Mylar, sealed by a Professional Engineer licensed in
Washington State, not photocopied, and electronically in AutoCAD 2012 format with all
external references bound)
2. Final Contract Documents (one camera -ready original sealed by a Professional Engineer
licensed in Washington State and electronic files in both PDF and Word formats)
3. Engineer's Estimate (one camera -ready original sealed by a Professional Engineer licensed in
Washington State and electronically in both City standard Excel format and PDF)
4 Quantity takeoff sheet (electronically in Excel format)
Task 8. 0 &M Plan and QAP
The documents to be prepared under this task will assist the City in complying with requirements of
the Ecology Grant. The documents include an 0 &M Plan and a Construction Quality Assurance Plan
(QAP). This task does not include preparation of any other grant- related documents, such as the
Project Completion Form or Completion Report.
The Consultant will prepare an 0 &M Plan for the M &0 Facility, including a system description and
operation procedures for the decant building and the site's stormwater management features. The
0 &M Plan will use the same format as the M &0 Facility's existing 0 &M Plan, incorporating new
elements as needed.
The Consultant will also prepare a detailed Construction QAP for submittal to Ecology prior to the
start of construction, in compliance with Grant requirements. The selected contractor will update
the final QAP to include their construction schedule and contact list of supervising staff
3/20/2014 Page 15 of 19 Exhibit A Scope of Services
1. The City will be the lead for all negotiations with utilities and adjoining property owners
regarding construction.
Deliverables
The following deliverables /work products will be produced under Task 9:
1. Electronic (PDF) submittals for the addenda
2. Bid evaluation comments
Task 10 Construction Support Services
Objective
Assist the City throughout the construction of the project. The City will determine how much
involvement it would like the Consultant to have during the construction period. Services noted as
Not Optional will be at the City's request to the extent that the proposed budget allows. Services
noted as Optional are not included in the proposed budget. These services will not be conducted
without written request from the City Additional budget will be authorized by the City to support
these services utilizing the Management Reserve Fund if needed.
Preconstruction Meeting (Not Optional)
Attend Preconstruction Conference at the City of Auburn. Review meeting notes prepared by the
City and provide comments, if any
Construction Meetings (Optional)
Attend up to one on -site construction meeting per month to review and provide input on the
progress of the construction activities. Prepare and provide a site observation report documenting
items discussed with City staff and observations on significant construction activity and any
inconsistencies relative to the design documents.
Submittal Review (Not Optional)
Review submittals, as requested by the City This includes technical review only and assumes one
resubmittal per discipline; submittals as part of Div 0 have not been included. This assumes the
following:
1. Electrical will review a single Division 16000 submittal (i.e., multiple commodity item
submittals will not be reviewed) and support for other submittals.
2. Architectural will review up to two submittals at 4 hours per submittal.
3. Structural will review up to 10 submittals consisting of concrete materials, miscellaneous
metals, pre- engineered building, and testing reports at 4 hours per submittal.
Requests for Information (RFIs) (Optional)
Respond to RFIs as requested by the City during the course of construction. Transmit responses to
the City in written and /or plan format.
Change Orders (Optional)
Review change proposals and develop required information for change orders (COs) involving the
technical content of the design. If work under this task requires a design modification, the
Consultant will prepare necessary drawings (stamped and signed) and supporting information.
Deliverables include responses to COs, drawings, specifications, and cost estimates.
3/20/2014 Page 17 of 19 Exhibit A Scope of Services
The following deliverables /work products will
Optional tasks:
1. RFI responses
2. CO documents
3. Site visit observation reports
be produced under Task 10 upon approval of
3/20/2014 Page 19 of 19 Exhibit A. Scope of Services
EXHIBIT B
BUDGET
Exhibit B
Agreement No. AG -C -450
010
Project Management
170
46
8 0
0
0
120
120
37,130
001
Project Management
164
40
8 0
0
0
120
120
35,406
002
PMP/ FWSP
6
6
- 0
0
0
0
0
1,724
020
Meetings and Workshops
26
8
- 0
0
0
250
260
15,168
030
QAIQC
22
18
- 0
0
0
0
0
15,763
040
Geotechnical Services
-
-
- I 29,500
0
29,500
29,500
30,385
30,385
050
Hydrologic & Hydraulic Modeling
4
-
- 0
0
0
0
0
8,014
060
Permitting
6
6
- 0
0
0
0
0
22,660
070
Detailed Design
52
18
- 1 0
16,500
16,500
16,500
16,995
239,944
001
Civil
48
16
- 0
0
0
0
0
124,445
002
Architectural- KPG
-
-
- 0
16,500
16,500
16,500
16,995
16,995
003
Structural
-
-
- 0
0
0
0
0
50,247
004
Electrical
-
-
- 0
0
0
0
0
22,818
005
Cost Estimate
4
2
- 0
0
0
0
0
25,439
080
O &M Plan and OAP
4
-
- 0
0
0
0
0
13,473
090
Bid Support Services (Optional)
-
-
- 0
0
0
0
0
0
100
Construction Support
8
2
- 0
1,650
1,650
1,900
1,950
20,498
001
Pre - Construction Meeting
4
-
- 0
0
0
250
250
962
002
Submittal Review
-
-
- 0
600
600
600
618
7,104
003
Record Drawing
-
-
- 0
1,050
1,050
1,050
1,082
10,974
004
Close Out
4
2
- 0
0
0
0
0
1,458
GRAND TOTAL 292 98 8 29,500 18,150 47,650 48,270 49,700 403,035
Hours and Dollars are rounded to nearest whole number
EXHIBIT C
FEE SCHEDULE
** Capped Rate
Labor Rates
Expense Rates
Expense Category
Billing Rate
2014 Raw
Current IRS rate
Outside Services or Subconsultants
Billing Rate
2013 -2014
Name
Title
Rate
Overhead
Fee
before APC
Billing Rate
with APC
SEATTLE
180.08%
30.00%
$6.72
Anderson, Gary
Managing
$6495
11696
1949
$20140
$208.12
En ineer
Bergdolt, David
Managing
$6734
121 27
20.20
$20881
$215.53
Engineer
Brittain, Bryan
Supervising
$4906
88.35
1472
$152.13
$158.85
Designer
Gordon, Donald
Supervising
$5644
101 64
16.93
$17501
$181 73
Construction
Engineer
Lambert, Adam
CAD Operator II
$21 17
38.12
6.35
$65.64
$72.36
Lau, Chun
Supervising
$5997
10799
1799
$18595
$192.67
Engineer
Mantz, Robert
Principal Engineer
$58.86
10600
1766
$182.51
$189.23
Matthews, James
Vice President
$6705
12074
2012
$20791
$214.63
Mazzotti, Gino
Engineer III
$3089
5563
9.27
$95.78
$102.50
Melton, Erin
Project Analyst
$3313
5966
994
$102.73
$10945
Manager I
Neal, Amy
Principal Engineer
$4549
81 92
1365
$141 06
$14778
On , Hue
Principal Designer
$40.32
72.61
12.10
$12502
$131 74
Paulson, Joel
Supervising
$55.22
9944
1657
$171.23
$17795
Engineer
Rundall, John **
Managing
$8000
14406
2400
$18000
$18672
Engineer
Saltanovitz, Katherine
Senior Engineer
$41 81
7529
12.54
$12964
$13636
Tanner, Steven
Designer
$32.09
5779
963
$9950
$106.22
Twenter, Justin
Principal Engineer
$48.30
8698
1449 1
$14977
$15649
** Capped Rate
Labor Rates
Expense Rates
Expense Category
Billing Rate
Mileage
Current IRS rate
Outside Services or Subconsultants
Cost + 3%
Transportation by Public Carrier
Cost + 3%
Exhibit C
Agreement No AG -C -450
Page 1 of 1
City of Auburn
25 West Main
Auburn WA 98001
Attn. Scott Nutter (Project Engineer)
Agency Agreement # AG -C -010
SAMPLE INVOICE
Invoice # 5222
Progress Payment # 2
Invoice Date. February 10, 2002
Project Name' Thomas Nelson Farm
Project # PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Mike Jones, Principal in Charge
1
$ 12500
$ 12500
Carla Maker, Architect
5
$ 7200
$ 14400
Joe Smith, Word Processing
10
$ 48.00
$ 48000
Consultant Personnel_ Subtotal
10
$
$ 749.00
Expenses see attached documentation
Charges
Multi lier
Amount
Mike Jones, Principal in Charge
20 miles
x1 1
$ 759
Carla Maker, Architect
$ 30 00
x1 1
$ 3300
Joe Smith, Word Processing
$ 29.00
x1 1
$ 31.90
Consultant Expenses Subtotal
10
$
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourly Rate
Amount
ABC Environmental, Inc, Civil Engineer
10
$
100.00
$
1,000A0
Electrical Consulting, Electrical Engineer
5
$
100.00
25%
500.00
Mechanical Solutions, Mechanical Engineer
10
$
100.00
MRF
1,00000
Moving Company, Moving Consultant
2
$
50.00
$ 1,025.00
10000
Subconsultant Subtotal
$ 19,793.51
$
2,600.00
Subtotal x 1.1 Multiplier
$
2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
CONTRACT BREAKDOWN
$ 821 49
$ 2,860,00
$ 3,681 49
Task
Amount
Authorized
Prior Invoiced
This Invoice
Total invoiced
To Date
%
Expend d
%
Completed
Amount
I Remaining
Original
Contract
$ 22,000.00
$ 1,025 00
$ 2,681 49
$ 3,70649
20%
25%
$ 18,293 51
MRF*
2,500.00
0.00
1,00000
1,0000 00
40%
45%
1,50000
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
$ 19,793.51
Note. MRF= Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Exhibit D
Agreement No AG -C -450
Page 2 of 2
CITY OF
*
AUBURN Nancy Backus,Mayor.
WASH I NGTTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov *253-931-3000
April 14, 2014
Joel Paulson
Brown and Caldwell, Inc.
701 Pike Street, Suite 1200
Seattle, WA 98101
RE: Agreement No. AG-C-450
Project No. CP1320, Maintenance and Operation
Storm Drainage Improvement Project
Notice to Proceed
Dear Mr. Paulson:
Regarding Agreement No. AG-C-450, we received the certificate of insurance and this
letter serves as your Notice to Proceed. The work authorized under this agreement shall
not exceed $448,035.00 and has a completion date of June 30, 2015.
For the City's tracking and record keeping purposes, please reference AG-C-450 and
Project No. CP1320 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-5034.
Sincerely,
Seth Wickstrom
Project Engineer
Community Development & Public Works Department
SW/ja/mh
cc: Dani Daskam, City Clerk
AG-C-450
CP1320 (File 2.20)
AUBURN * MORE TI-IAN YOU IMAGINED
0 L\
q 2, .Ilc GI
AMENDMENT #1 TO AGREEMENT NO. AG-C-450 BETWEEN
THE CITY OF AUBURN AND BROWN & CALDWELL
RELATING TO PROJECT NO. CP1320,
M & 0 STORM DRAINAGE IMPROVEMENTS
THIS AMENDMENT is made and entered into this \S'day of _„ z_ , 2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and BROWN & CALDWELL (hereinafter referred to as
the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-450
executed on the 31st day of March, 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2015.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-450 executed on the 31st day of March, 2014 shall remain unchanged, and
in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN CALDWELL CITY OF AUBURN
By: 6l Pt'
Authorized signature N.ncy Backu ayor
ATTEST (Optional): ATTEST:
By: _
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approved as to form: 1
Attorney for (Other Party) Daniel :. -'., Auburn City Attorney
Amendment No. 1 for Agreement No. AG-C-450
Brown & Caldwell
Page 1 of 1
CITY OF * ++
AUBUR N Nancy Backus, Mayor
WAS H I NGi 1 ON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
February 17, 2016
Ron Bard
Brown & Caldwell, Inc.
701 Pike Street, Suite 1200
Seattle, WA 98101
RE: Agreement for Professional Services, AG-C-450
Project No. CP1320, M & 0 Storm Drainage Improvement
Dear Mr. Bard:
This letter is to inform you that the above-referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the final
payment for this agreement on February 3, 2016 for invoice #14258270 in the amount
of $338.74. If you feel that this Agreement for Professional Services should not be
closed, or if there are any outstanding invoices, please inform me by March 1, 2016.
Thank you for your firm's professional services. If you should have any questions,
please call me at 253.804.5034.
Sincerely,
Seth Wickstrom, P.E.
Project Engineer
Community Development & Public Works Department
SW/cw/mm
cc: City Clerk
AG-C-450
CP1320 — File 2.20
AUBURN * MORE THAN YOU IMAGINED