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HomeMy WebLinkAboutAppendix S pw://Carollo/Documents/Client/WA/Auburn/9466A00/Deliverables/Appendices/Appendix_Covers.docx City of Auburn Comprehensive Water Plan APPENDIX S SAFETY PROCEDURES ADMINISTRATIVE POLICYANDPROCEDURE TITLE: HUMANRESOURCES/FACILITIESSUBJECT: GREENHOUSEKEEPINGGUIDELINES 300-24INDEXNUMBER: EFFECTIVEDATESUPERSEDESPAGE PREPAREDBY:MAYOR’SAPPROVAL 04/01/09 NEW 1OF2 BrendaHeineman 1.0 PURPOSE ToadoptanddefinetheCitypolicyandproceduresthatwillresultinsustaininga “Green Cleaning” environment. 2.0 ORGANIZATIONSAFFECTED Alldepartments/divisions 3.0 REFERENCES CityofAuburnGreenHousekeepingHandbook 4.0 POLICY ItisthepolicyoftheCitytoensurethattheworkenvironmentofitsworkforceandCity- maintainedfacilitiesvisitedandusedbycitizensiskeptclean, comfortable, healthyandinviting, bypromotingenvironmentallyfriendlycleaningproceduresandproducts. Allareaswillbe maintainedinawaythatprovidesasenseofprideofthosewhoworkandvisitCity-maintained facilities, throughtheeffortsoftheCityofAuburncustodialstaffandthosewhomightassistthe staff. Thispolicyincludesthetypesofcleaningproductstobeused, typesofequipmenttobeused, methodsandpracticesadoptedtraining, andcommitmentofthecustodialstaff, asreferencedin theCityofAuburnGreenHousekeepingHandbook. Questionsongreencleaningaretobe directedtotheFacilitiesDivision. 5.0 PROCEDURE 5.1 TheFacilitiesdivisionwillensuretheappropriate “supplies” areorderedandavailable. 5.2 AcopyoftheGreenHousekeepingGuidelineswillbemaintainedineverydepartment. 5.3 AlldepartmentsanddivisionsoftheCitywilladoptthepracticesandprocedureslisted below. UsingSustainableEarth® orothercleaningproductsthatmeetGreenSeal® standards, orproductswithlowlevelsofVOCs (volatileorganiccompounds) wheneverpossible. PurchasingandusingonlyCRI-certifiedpowerequipmentinourcityfacilities, and maintainingthatequipmenttothatstandard. Usingconcentratedcleaningproductswheneverpossible. Usingacleaningproductssystemwherebythechemicalsareautomaticallyand accuratelydilutedwithcoldwater. Eliminatingphosphatesandaerosolproducts. Usingcleaningproductsandsuppliesthatarepackagedwithrecyclablematerials. TITLE: INDEXNO: ADMINISTRATIVE GREENHOUSEKEEPING Page2of2POLICYANDPROCEDURE300-24GUIDELINES Purchasingcleaningsuppliesandequipmentfromavendorwhodeliverswithtrucks usingbio-fuels, wheneverpossible. UsingECOGreen® paperproductsthatmeetEPAstandardsforhighpost- consumerrecycledcontent. Compliancewithallrelevantlaws, regulations, legislationandindustrystandards. Conservingenergy, waterandresourceswhileprovidingaclean, sanitaryand healthyenvironment. Instillingasenseofprideandenvironmentalresponsibilityinthecustodialstaffand Cityemployees, makingthemawareofhowtheproducts, equipmentandmethods theyusetocleanimpacttheearth. Trainingcustodialstaffastotheproperuseofthecleaningproducts, suppliesand equipmentbythevendorssupplyingtheseitems, andbycustodialstafftrainedby thesevendors. Voicingtheexpectationthatthesemethodsmustbefollowed, andthatitisthe responsibilityofthecustodialstaffandCityemployeestodoso. Usingeveryopportunitytolearn, andtoeducateothers, inthe "greencleaning" methodsandstandards, andtopromotethebenefitsof "greencleaning" whenever possible. 6.0 RESPONSIBILITIES 6.1 FacilitiesDivision: 6.1.1 Ensurethatwherepracticableonlyenvironmentallyfriendlysuppliesare consideredwhendevelopingthe “approved” supplylist. 6.1.2 EnsurethateachDepartmentHeadisprovidedacopyoftheGreenHousekeeping Guidelines; updateasappropriate. 6.1.3 Ensurethecustodialstaffpracticesandpromotesenvironmentallyfriendlycleaning procedures. 6.1.4 Coordinatetheorderingofsuppliesfromthe “approved” list. 6.1.5 Maintainacurrent/updated “approved” supplylist 6.2 ParksMaintenanceDivision: CoordinatewiththeFacilitiesDivisiontoorderanduseonly environmentallycleaningsupplies. 6.3 DepartmentHeads: 6.3.1 BriefdepartmentstaffonthelocationoftheGreenHousekeepingGuidelines 6.3.2 Enlistthesupportofallemployeestofollowtheguidelinesandtopromotethe benefitsof "greencleaning" wheneverpossible. 6.4 CustodialStaffandEmployees: Committopracticeandpromoteenvironmentallyfriendly cleaningprocedures. ArticleI. ADMINISTRATIVE POLICYANDPROCEDURE TITLE: SAFETYSUBJECT: RESPIRATORYPROTECTIONPROGRAM 300-25INDEXNUMBER: EFFECTIVEDATESUPERSEDESPAGE PREPAREDBY:MAYOR’SAPPROVAL 05/15/11 NEW 17 BrendaHeinemanOF 1.0PURPOSE Toestablishpoliciesandproceduresthatwillpreventemployeesfrominhalinghazardous airbornechemicalsthatmaycausecancer, lungimpairment, orotherrespiratorydiseases. Thesechemicalsmaybeintheformofgases, vapors, mists, ordust. 2.0ORGANIZATIONSAFFECTED 2.1AuburnPoliceDepartment 2.2AuburnParksandRecreation 2.3AuburnMaintenanceandOperationsDivision 2.4AuburnGolfCourse 2.5Cemetery 3.0REFERENCES 3.1WAC296-842 “Respirators” 4.0POLICY 4.1 ItshallbethepolicyoftheCityofAuburntoensurethatengineeringorworkpractice controlsareinplacewhichwilleffectivelyminimizeoreliminateemployeeexposureto airbornechemicalhazards. TheCityshall: 4.1.1 Provide, atnocosttotheemployeeoftheaffectedDepartments, aconfidential medicalevaluationbyalicensedhealthcareprofessionalbeforetheyareallowed tousetherespirator. Additionalevaluationswillbeperformedif: 4.1.1.1 Thehealthcareproviderrecommendsit. 4.1.1.2 TherespiratorProgramAdministratordecidesitisnecessary. 4.1.1.3 Anemployeeshowssignsorsymptomsofbreathingdifficulty. 4.1.1.4 Achangeinworkplaceconditions (forexample, hightemperaturesor greaterphysicalexertion) thatincreasesanemployee’sphysicalstress occurs. 4.1.2 Provide, atnocosttotheemployeeoftheaffectedDepartments, fit-testingpriorto theiruseoftheirrespiratororwhentheyaregivenanewone. Additionalfit-testing willbeperformed: 4.1.2.1 Annually. 4.1.2.2 Whenadifferentrespiratorfacepieceischosen. TITLE: INDEXNO: PAGEADMINISTRATIVERESPIRATORYPROTECTION27OFPOLICYANDPROCEDURE300-25PROGRAM 4.1.2.3 Whenthereisaphysicalchangeinanemployee’sfacethatwouldaffect fit. 4.1.2.4 Whenouremployeesormedicalprovidernotifyusthatthefitis unacceptable. 4.1.3 Providetrainingtoallaffectedemployees, atnocosttotheemployee, andduring workinghours. Thetrainingwillcover: 4.1.3.1 Respiratoryhazards. 4.1.3.2 Reasonsforrespiratoryprotection. 4.1.3.3 Engineeringcontrols. 4.1.3.4 Respiratorselection. 4.1.3.5 Operations, capabilities, andlimitationsofvariousrespirators. 4.1.3.6 Inspecting, donning, fitting, wearing, andremovingrespirators. 4.1.3.7 Respiratorfittingandtesting. 4.1.3.8 Breathingairquality, cylinders, andcompressorrequirements. 4.1.3.9 Respiratormaintenance. 4.1.3.10 Demonstrationsandpracticeinrespiratoruse. 4.1.3.11 Emergencysituations. 4.1.3.12 Specialrespiratoruses. 4.1.3.13 Regulationsforrespirators. 4.1.4 Ensurethatallrespirators, cartridges, andcanistersarecertifiedbytheNational InstituteforOccupationalSafetyandHealth (NIOSH) andshallbeusedin accordancewiththetermsofthatcertification. 4.2 Employeeswillnotbeallowedtowearrespiratorswithtight-fittingfacepiecesiftheyhave facialhair, intheabsenceofnormallyworndentures, facialdeformities, orotherfacial featuresthatinterferewiththefacepiecesealorvalvefunction. 4.3 Ifanemployeedesirestoweararespiratorduringcertainoperationsinnon-hazardous areas, RiskManagementwillrevieweachsuchrequestonacase-by-casebasis. If approvedforuse, theCityshallprovide, atnocosttovoluntaryrespiratorusers, medical evaluations, training, travelrelatedcostsandwagesbutwillnotpayfortherespirators 4.3.1 Ifemployeesuseonlyfiltering-facepiecerespiratorsvoluntarily, medical evaluations, fit-testing, andtrainingarenotrequired. 4.3.2 Allemployeesvoluntarilywearingrespiratorsarerequiredtoreceiveacopyof AdvisoryInformationforEmployeesWhoVoluntarilyUseRespirators.” See AppendixA. 5.0DEFINITIONS 5.1 ASSIGNEDPRTOECTIONFACTOR (APF) – Indicatestheworkplacelevelofrespiratory protectionthatarespiratororclassofrespiratorsisexpectedtoprovidetoemployees TITLE: INDEXNO: PAGEADMINISTRATIVERESPIRATORYPROTECTION37OFPOLICYANDPROCEDURE300-25PROGRAM whenyouimplementacontinuing, effectiverespiratoryprotectionprogramasspecifiedby thischapter. 5.2 CANISTER/CARTRIDGE – Partofanair-purifyingrespiratorthatconsistsofacontainer holdingmaterialssuchasfiber, treatedcharcoal, oracombinationofthetwothat removescontaminantsfromtheairpassingthroughthecartridgeorcanister. 5.3 DUSTMASK – Anameusedtorefertofiltering-facepiecerespirators. Dustmasksmay ormaynotbeNIOSHcertified. 5.4 EXPOSED/EXPOSURE – Thecontactanemployeehaswithatoxicsubstance, harmful physicalagent, oroxygendeficientcondition. Exposurecanoccurthroughvariousroutes ofentry, suchasinhalation, ingestion, skincontact, orskinabsorption. 5.5 FILTERING-FACEPIECERESPIRATOR – Atight-fitting, half-facepiece, negative- pressure, particulateair-purifyingrespiratorwiththefacepiecemainlycomposedoffilter material. Theserespiratorsdon’tusecartridgesorcanistersandmayhavesealing surfacescomposedofrubber, silicone, orotherplastic-likematerials. Theyaresometimes referredtoas “dustmasks.” 5.6 FITFACTOR – Anumberprovidinganestimateoffitforaparticularrespiratoryinlet coveringtoaspecificindividualduringquantitativefittesting. 5.7 FITTEST – Fittestingisanactivitywherethefacepiecesealofarespiratoris challenged; usingaWISHAacceptedprocedure, todetermineiftherespiratorprovides anadequateseal. 5.8 FULL-FACEPIECERESPIRATOR – Atight-fittingrespiratorthatcoversthewearer’s nose, mouth, andeyes. 5.9 GASMASK – Anair-purifyingrespiratorequippedwithoneormorecanisters. These respiratorshaveafacepiecemadefromsilicone, rubber, orotherplastic-likematerials. 5.10HALF-FACEPIECE – Atight-fittingrespiratorthatonlycoversthewearer’snoseand mouth. 5.11LICENSEDHEALTHCAREPROFESSIOAL (LHCP) – Anindividualwhoselegally permittedscopeofmedicalpracticeallowshimorhertoprovidesomeorallofthehealth careservicesrequiredforrespiratorusers’ medicalevaluations. 5.12LOOSE-FITTINGFACEPIECE – Arespiratoryinletcoveringthatisdesignedtoforma partialsealwiththeface. 5.13NIOSH – TheNationalInstituteforOccupationalSafetyandHealth. NIOSHisthefederal agencythatcertifiesrespiratorsforoccupationaluse. 5.14OXYGENDEFICIENT – Anatmospherewithoxygencontentbelow19.5% byvolume. 5.15PERMISSIBLEEXPOSURELIMIT (PEL) – Permissibleexposurelimitsareemployee exposurestotoxicsubstancesorharmfulagentsthatmustnotbeexceeded. PELsare specifiedinapplicableWISHArules. 5.16RESPIRATORYHAZARD – Harmfulairbornehazardsandoxygendeficiencythatare addressedinWAC296-841. 5.17REQUIREDUSE – Respiratorusethatisnecessarytoprotectemployeesfrom respiratoryhazardsorthattheemployerdecidestorequireforhisorherownreasons. TITLE: INDEXNO: PAGEADMINISTRATIVERESPIRATORYPROTECTION47OFPOLICYANDPROCEDURE300-25PROGRAM 5.18RESPIRATORS – Atypeofpersonalprotectiveequipmentdesignedtoprotectthewearer fromharmfulairbornehazards, oxygendeficiency, orboth. 5.19SEALCHECK – Actionsconductedbytherespiratorusereachtimetherespiratorisput on, todetermineiftherespiratorisproperlyseatedontheface. 5.20SERVICE-LIFE – Theperiodoftimethatarespirator, filterorsorbent, orotherrespiratory equipmentprovidesadequateprotectiontothewearer. 5.21SORBENT – Rigid, porousmaterial, suchascharcoal, usedtoremovevapororgasfrom theair. 5.22TIGHT-FITTINGFACEPIECE – Arespiratoryinletcoveringformingacompletesealwith thefaceorneck. Mouthpiecerespiratorsaren’ttight-fittingfacepieces. 5.23VOLUNATRYUSE – Respiratorusethatisrequestedbytheemployeeandpermittedby theemployerwhennorespiratoryhazardexists. 6.0RESPONSIBILITIES 6.1HUMANRESOURCES/RISKMANAGEMENT 6.1.1 Identifyworkareas, processes, ortasksthatrequireemployeestowear respirators, andevaluatingthehazards. 6.1.2 Selectionofrespiratoryprotectionoptions. 6.1.3 Monitorrespiratorusetoinsurethatrespiratorsareusedinaccordancewiththeir certifications. 6.1.4 Arrangeforand/orconductingannualtraining. 6.1.5 Ensureproperstorageandmaintenanceofrespiratoryprotectionequipment. 6.1.6 Maintainrecordsrequiredbytheprogram. 6.1.7 Updatetheprogramasneeded. 6.2 DEPARTMENTMANAGERS/SUPERVISORS 6.2.1 Ensurethatemployeesundertheirsupervision (includingnewhires) havereceived appropriatetraining, fit-testing, andmedicalscreeningorannualmedical evaluation. 6.2.2 Ensuretheavailabilityofappropriaterespiratorsandaccessories. 6.2.3 Beawareoftasksrequiringtheuseofrespiratoryprotection. 6.2.4 Enforcetheproperuseofrespiratoryprotectionnecessary. 6.2.5 Ensurethatrespiratorsareproperlycleaned, maintained, andstoredaccordingto therespiratoryprotectionplan. 6.2.6 Continuallymonitorworkareasandoperationstoidentifynewrespiratoryhazards. 6.2.7 Regularlyaskemployeesrequiredtouserespiratorsabouttheirquestionsand viewsconcerningprogrameffectivenessincluding: 6.2.7.1 Respiratorfitduringuse. 6.2.7.2 Anyeffectsofrespiratoruseonworkperformance. TITLE: INDEXNO: PAGEADMINISTRATIVERESPIRATORYPROTECTION57OFPOLICYANDPROCEDURE300-25PROGRAM 6.2.7.3 Respiratorsbeingappropriateforthehazardsencountered. 6.2.7.4 Properuseundercurrentworksiteconditions. 6.2.7.5 Propermaintenance. 6.2.8 CoordinatewiththeProgramAdministratoronhowtoaddressrespiratoryhazards orotherconcernsregardingtheprogram. 6.3 EMPLOYEES 6.3.1 Eachemployeehastheresponsibilitytowearhisorherrespiratorwhenandwhere requiredandinaccordancewiththetrainingprovided. 6.3.2 Careforandmaintaintheirrespiratorsasinstructed, andstoretheminaclean sanitarylocation. 6.3.3 Informthesupervisoriftherespiratornolongerfitswell, andrequestanewone thatfitsproperly. 6.3.4 Informthesupervisorofanyrespiratoryhazardsthattheyfeelarenotadequately addressedintheworkplaceandofanyotherconcernsthattheyhaveregardingthe program. 7.0PROCEDURES 7.1 Asealcheckwillbeperformedeverytimeatight-fittingrespiratorisputonusingthe attachedsealcheckprocedures. SeeAppendixB. 7.2 Employeeswillleavetheareawhererespiratorsarerequiredforanyofthefollowing reasons: 7.2.1 Toreplacefiltersorcartridges. 7.2.2 Whentheysmellortasteachemicalinsidetherespirator. 7.2.3 Whentheynoticeachangeinbreathingresistance. 7.2.4 Toadjusttheirrespirator. 7.2.5 Towashtheirfacesorrespirator. 7.2.6 Iftheybecomeill. 7.2.7 Iftheyexperiencedizziness, nausea, weakness, breathingdifficulty, coughing, sneezing, vomiting, fever, orchills 7.3 Keeplabelsreadableonrespiratorfilters, cartridges, andcanistersduringuse. 7.4 Provideatleast2standbyemployeesoutsideareasclassifiedasimmediatelydangerous tolifeorhealthaccordingtothevaluespublishedintheNIOSHPocketGuidetoChemical Hazards. Standbyemployeeswill: 7.4.1 Beequippedwithapressure-demandSCBAorapressuredemandair-line respiratorwithanauxiliarySCBA, foreachstandbyemployee. 7.4.2 Haveappropriateretrievalequipment, whenitwouldhelpwiththeeffectiverescue oftheentrant. 7.4.3 Maintainvisual, voice, orsignallinecommunicationwithemployeesintheIDLH area. TITLE: INDEXNO: PAGEADMINISTRATIVERESPIRATORYPROTECTION67OFPOLICYANDPROCEDURE300-25PROGRAM 7.4.4 IntheeventofanemergencyCall911 – DONOTENTER. 7.5 Respiratorswillbecleanedandsanitizedasfollows: 7.5.1 Iftheyareusedexclusivelybyoneemployee, thentheywillbecleanedand disinfectedasoftenasneededtokeeptherespiratorfunctionalandtoprevent healthhazardssuchasskinirritation. 7.5.2 Iftheyaresharedfornon-emergencyuse, fit-testing, ortraining, thentheywillbe cleanedanddisinfectedbeforetheyarewornbyanotheremployee. 7.6 Allrespiratorswillbeinspectedfordamage, deterioration, orimproperfunctioningbefore eachuse, duringcleaning, ormonthlyiftheyarenotusedonaregularbasis. Respirator inspectionsmustcoverallofthefollowing: 7.6.1 Respiratorfunction. 7.6.2 Tightnessofconnections. 7.6.3 Theconditionoftheface piece, headstraps, valves, connectingtubes, and cartridges, canisters, orfilters. 7.6.4 Pliabilityanddeteriorationofelasticparts. 7.6.5 Maintenanceofairoroxygencylinders. 7.6.6 MakingsureSCBAaircylindersareat90% ofthemanufacturer’srecommended pressurelevel. 7.6.7 ProperfunctioningofSCBAregulatorswhenair-flowisactivated. 7.6.8 ProperfunctioningofSCBAlow-pressurewarningdeviceswhenactivated. 7.7 Respiratorswillbestoredinaclean, dry, convenient, sanitaryplacewheretheywillnotbe exposedtodust, sunlight, heat, extremecold, excessivemoisture, orchemicals. 8.0RECORDKEEPINGANDLABELING 8.1 Copiesoftrainingrecords, medicalevaluations, andfit-testingmaybemaintainedby individualdepartmentsbutallmasterrecordswillbemaintainedinthePersonnel Department. 8.1.1 WrittenrecommendationsfromtheLHCPmustcontainallofthefollowingmedical information: 8.1.1.1 Whetherornottheemployeeismedicallyabletousetherespirator. 8.1.1.2 Anylimitationsofrespiratorusefortheemployee. 8.1.1.3 Whatfollow-upmedicalevaluations, ifany, areneeded. 8.1.1.4 Astatementthattheemployeehasbeenprovidedacopyofthewritten recommendation. 8.1.2 Fittestrecordsmustinclude: 8.1.2.1 Employeename. 8.1.2.2 Testdate. 8.1.2.3 Typeoffit-testperformed. TITLE: INDEXNO: PAGEADMINISTRATIVERESPIRATORYPROTECTION77OFPOLICYANDPROCEDURE300-25PROGRAM 8.1.2.4 Description (type, manufacturer, model, style, andsize) oftherespirator tested. 8.1.2.5 Resultsoffit-tests. 8.1.3 Trainingrecordsmustinclude: 8.1.3.1 Employeename. 8.1.3.2 Testdate.