HomeMy WebLinkAboutAG-C-473 Murray, Smith & Associates AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-473
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Murray, Smith & Associates, Inc. whose address is 1145 Broadway
Plaza, Suite 1010, Tacoma, WA 98402, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 315t, 2016 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $104,000.00, which
includes a Management Reserve Fund amount of $15,000.00. Paid per rates are
attached in the fee schedule as shown on Exhibit B, which is attached hereto and by
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this reference made a part of this Agreement. Expenditure of Management Reserve
Funds must be authorized by the CITY as set forth in Section 4 of this Agreement.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C at the actual cost to the CONSULTANT plus 10%. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: outside reproduction fees,
courier fees, sub-consultant fees, and materials and supplies. The billing for non-salary
cost, directly identifiable with the project, shall be submitted as an itemized listing of
charges supported by copies of the original bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT. Copies of the original
supporting documents shall be supplied to the CITY upon request. All above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND.
The CITY has established a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $15,000. This fund may
be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
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5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contract or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
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waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
7. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall indemnify and hold the CITY, its officers, officials,
volunteers, and employees harmless from any and all claims, injuries, damages, losses,
or suits, including reasonable attorney fees, to the extent caused by the negligent acts,
errors or omissions of the CONSULTANT in performance of this Agreement, except for
injuries or damages caused by the sole negligence of the CITY. CONSULTANT'S
defense obligation shall not include the reimbursement of reasonable defense costs to
the extent of CITY'S actual, proportional liability as determined by a court of law. It is
further specifically and expressly understood that the indemnification provided herein
constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
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from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
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December 21, 2015
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CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
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December 21, 2015
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any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
• prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
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The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
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December 21, 2015
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•
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS.
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
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14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Marshall Meyer on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Murry, Smith, & Associates, Inc.
Attn: Luis Barba Attn: Marshall Meyer
25 W Main Street 1145 Broadway Plaza, Suite. 1010
Auburn WA 98001 Tacoma, WA 98402
Phone: 253.931-4013 Phone: 253-627-1520
Fax: 253. 931-3053 Fax: 425-252-8853
E-mail: Ibarba @auburnwa.gov E-mail: Marshall.Meyer @msa-ep.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 14.9 or if to such other person designated by a party to
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December 21, 2015
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receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-473
December 21, 2015
Page 11 of 12
CITY OF AUBURN
Lt. • •_ ..
N.ncy Balls, Mayor
Date ` 1:.
ATTEST:
Danielle E. Daskam, City Clerk
APPR• • D AS TO FORM:
01
A Sas
Le aniel B7Hei., ity Attorney
Murray, Smith & Associates, Inc.
BY: ‘--=— fI ,
Title: c266,cG 44R Auccnoir
Federal Tax ID # 413 - 07085S S
Agreement for Professional Services AG-C-473
December 21, 2015
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EXHIBIT A
CITY OF AUBURN, WASHINGTON
WEST HILL SPRINGS IMPROVEMENT PROJECT
SCOPE OF WORK
Introduction and Background
The scope of services presented below details a work program for the design survey, limited
geotechnical investigation and design of improvements to the City's West Hill Springs
supply facility. The purpose of the work is to address comments noted in the Washington
State Department of Health Office of Drinking Water's (DOH's) most recent sanitary survey
as well as other various improvements identified by City staff. The scope of services for this
work includes the following key elements:
• Evaluate stability of slope along access road to the springs and prepare recommendations;
• Prepare plans and specifications for a single bid package that includes work and materials
to install City provided equipment, add new isolation valve to transmission main,
improvements at the springs overflow line, and SCADA system upgrades to incorporate
new equipment.
Work Task Descriptions
This scope of work is organized into eight work tasks. All tasks are listed as follows:
Task 1 —Project Management
Task 2—Data Collection and Site Survey
Task 3— Geotechnical Investigation and Recommendation
Task 4— Conceptual Design Development and Project Report
Task 5 Design
Task 6—SCADA System Design
•
Task 7—Bidding Support(as needed)
Task 8— Construction Support(as needed)
A detailed description of these work tasks is presented as follows:
Task 1 -Project Management and Coordination
This task provides for management of the project and coordination with the project team.
Elements of this task will include:
1.1 Correspondence and Coordination with City-All communication will be coordinated
through the City's Project Manager. Correspondence with the City Project Manager via
phone conversations, in-person meetings and e-mail will include the communication of
project decisions, project status, work activities, and issues requiring City input. It is
anticipated that a bi-weekly meeting will be held with the MSA project manager
attending during the course of the project.
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December 2015 Page 1 of 11 West Hill Springs Improvements
1.2 Budget Review,Invoices and Progress Reports-MSA's Project Manager will monitor
project costs and manage budget and billing tasks, including preparation and submission
of monthly invoices and progress reports.
1.3 Kick-off Meeting-Prepare for and conduct project kick-off meeting with City staff and
key team members to discuss project, review project schedule and discuss key elements
of the project.
1.4 Quality Assurance/Quality Control(QA/QC) —Perform in-house quality assurance
reviews of all deliverables.
Assumptions:
• MSA will prepare for and attend one (1) kick-off meeting.
• One (1) MSA staff member will attend a bi-weekly coordination meeting through a 6
month project duration.
• It is anticipated that design work will begin in December 2015 and be advertised for bids
by May 2016.
• Project will be advertised in one bid package.
City Responsibilities:
• Attend kick-off meeting and project coordination meetings.
MSA Deliverables to City:
• Correspondence, e-mails and meeting notes, delivered electronically.
• Monthly billing statements and activity reports, delivered electronically.
• Kick-off meeting agenda and minutes, delivered electronically.
• Project coordination conference call notes, delivered electronically.
Task 2— Data Gathering and Site Survey
This task consists of data gathering and utility coordination work. Elements of this task will
include:
2.1 Data Collection and Review- Work under this subtask includes gathering and
reviewing all relevant data to complete the preliminary engineering tasks. A number
of documents and reports will be requested and reviewed as part of this task,
including record drawings, source production reports and O&M records. MSA will
develop a formal "Request for Information" process and coordinate with the City
during data collection to ensure all necessary information is gathered for the project.
2.2 Site Survey—A topographic survey will be prepared to use for the base map in design
development. A private utility locating company will be retained to locate non-City-
owned utilities at the site prior to the survey work being completed. The City will
locate City-owned utilities at the site prior to survey work being completed. The
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December 2015 Page 2 of 11 West Hill Springs Improvements
survey will be formatted in the NAVD 88 and NAD 83/91 datums and prepared in an
AutoCAD 2015 compatible format.
2.3 Utility Coordination and Analysis - Acquire utility system mapping from other non-
City utilities. Compare received utility information and survey data, perform a utility
inventory and identify potential utility conflicts.
Assumptions:
• Utility records will be provided by the City.
• Private utility locating company will be used for non-City-owned utilities.
• City will coordinate locating and marking City-owned utilities.
• Survey will include the chlorination building site, access road leading to the Auburn
Shooting Range, 15th St NW from Terrace Drive to R St NW and Terrace Drive from 15th
St NW to approximately 200 feet south of 15th Street NW.
• Potholing, if needed to determine the utility conflict analysis, will be completed within
the management reserve for this project.
City Responsibilities:
• City to provide access to site for surveyors.
• City to provide all available as-built documents for City facilities.
MSA Deliverables to City:
• Electronic copy of formal "Request for Information."
• Design survey basemap in AutoCAD format.
Task 3 —Geotechnical Services
This task will provide geotechnical engineering services for the project including field
investigations, laboratory testing, technical evaluation, and conceptual level slope mitigation
options. This task includes the following elements:
3.1 Geotechnical Investigation and Recommendation
A. Review Available Geotechnical Information: The MSA design team will search for
available geotechnical data for the project site. This search will include a review of
geologic maps, online geotechnical databases and the team's project library.
B. Coordinate Field Work: A geologist and a geotechnical engineer will conduct a
detailed reconnaissance of the steep slopes affecting the subject facility and its access.
This reconnaissance shall include a detailed evaluation of existing slope features and
the advancement of strategic hand explorations to facilitate identification of soil
conditions along the slope. This effort shall be focused on evaluating the stability of
the near surface soils along the existing steep slopes.
C. Generate Boring Logs and Assign Laboratory Testing: Soil samples retrieved from
explorations will be sealed in plastic bags and taken to the team's soil laboratory for
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December 2015 Page 3 of 11 West Hill Springs Improvements
further examination and testing. Selected soil samples will be tested to determine
their engineering properties. These tests will include natural moisture content and
grain size analysis. Soil information will be presented in summary boring logs that
will be generated upon completion of our exploration program.
D. Engineering Analysis: Based on the soil information obtained from subsurface
explorations, conduct stability evaluations of the existing slopes. The results of
these evaluations will be used to prioritize slope mitigations areas. Develop up to
four(4) slope mitigation options for the site.
E. •Reporting: The geotechnical and slope stability findings and recommendations
will be presented in a draft geotechnical letter report. The draft report will be
submitted to the City for comment. Upon receiving review comments, report will
be finalized and stamped.
Assumptions:
• Field inspection work will take two (2) days to complete.
• City will pay for any permit fees.
• No contaminated soil or contaminated ground water is anticipated.
• Preliminary and final design of any slope mitigation alternative will be completed outside
of this contract.
City Responsibilities:
• Provide City owned utility locates for exploration program.
• Provide access to site.
• Provide review comments on draft geotechnical report.
MSA Deliverables to City:
• One (1) PDF file of the draft and final Geotechnical Report
• One (1) hard copy of the original, stamped final Geotechnical Report
Task 4—Conceptual Design Development and Project Report
Under this task, conceptual design plans will be prepared for improvements desired at the facility
and reviewed with the City to confirm the approach to improvements. The plans are anticipated
to require three sheets and will consist of details and a site plan generated from existing record
drawings and the design survey. This task also includes work required to complete and submit a
Project Report to DOH for review and approval. Select improvements will consist of:
o Install City provided vault hatch at o Update SCADA system
spring o Install automatic isolation valve
o Install isolation valve and sample port on o Install City provided water meter
water main upstream of first water o Relocate water meter vault at site
customer o Install screen or tideflex valve on spring
o Install City provided chlorine residual overflow line for source water protection
analyzer
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December 2015 Page 4 of 11 West Hill Springs Improvements
o Piping improvements as necessary to o Install EG receptacle plug at site
accomplish other improvements
4.1 Conceptual Level Design - Using the project information obtained in Task 2, develop
figures and conceptual level plans to the approximately 15 percent completion level
outlining the proposed improvements for review with City staff. These drawings and
figures will be used to determine the project elements and review any alternatives
prior to preliminary design work.
4.2 Conceptual Design Review Meeting- The information developed in subtask 4.1 will
be reviewed in a meeting with City and MSA staff MSA will document the meeting
results in a written summary and submit to the City.
4.3 DOH Project Report—Prepare a project report meeting the requirements of DOH.
The project report will be developed following the review meeting with City and
MSA staff members to identify improvements that will be carried forward into
design. The project report will include a description of the improvements as well as a
figure depicting the general project overview. The Project Report will be submitted
to DOH for review and comment. The MSA design team will coordinate with DOH
to collect and respond to review comments. MSA will coordinate with City staff
prior to submitting responses to DOH.
Assumptions:
• One (1)meeting will be required to review the conceptual design. Up to two (2) MSA
staff will attend a meeting that is up to two (2) hours long.
• The conceptual (15%) plans will include up to three (3) plan sheets.
• The complete Project Contract Document package (front end, specifications,
appendices, etc.) will not be prepared for the preliminary design phase.
• One (1) round of DOH review comments are assumed.
City Responsibilities:
• Attend project meeting and provide input on conceptual design materials.
• Complete review of the preliminary design drawings, engineer's opinion of probable
construction cost and all supporting documentation with verbal or written comments
within two (2)weeks of receipt.
MSA Deliverables to City:
• One (1) hard copy and a PDF copy of draft and final copy of DOH project report.
• Conceptual design drawings and figures, it is anticipated that up to three (3)plan view
drawings and/or figures will be prepared for this task. Drawings and figures will be
submitted in PDF format.
• Written conceptual design review meeting summary in PDF format.
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Task 5 Design
This task will produce plans, specifications and engineer's opinions of probable construction
costs for the project with direction from the conceptual design work task. Design documents
will be presented at the 30% and 90% completion level for review by the City. Final bid
ready plans at the 100% completion level will incorporate all prior review comments and will
be suitable for bidding. Elements of this task will include:
5.1 Plans, Specifications Review and Opinion of Cost(30% and 90%Design Completion
•
Level)
A. The conceptual level design drawings will be revised and further developed to
incorporate comments from the City's review of the preliminary design. Develop
design plans and engineer's opinion of probable construction cost to
approximately 30%and 90% design completion level. A preliminary list of
drawings anticipated in the complete plan set is shown below; actual list may
differ depending on final set of improvements to be designed. Drawings will be
developed at 1-inch=20-feet scale or 1-inch= 5 feet scale, as appropriate, in
AutoCAD electronic format. The drawings will be prepared and submitted to the
City for review and comment.
Drawing No. Description
General
G1 Cover Sheet, Vicinity Map, List of Drawings
G2 General Notes
G3 Legend and Abbreviations
Civil
Cl Site Improvements Plan
C2 Water Main Plan and Profile
C3 Meter Vault Plan and Details
C4 Hatch and Building Improvements Plan
C5 General Civil Details
C6 Restoration Plan and Details
Electrical
El Electrical One-Line Diagram
E2 Electrical Site and Building Plan
E3 Electrical Details
E4 Electrical Schedule
B. MSA will prepare technical specifications and appendices to support the design
and will include in the project Contract Documents. Specifications will be
prepared based on the WSDOT 2016 Standard Specifications. The City's front
end specifications will be reviewed to ensure consistency between technical
specifications and contractual documents.
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December 2015 Page 6 of 11 West Hill Springs Improvements
C. An engineer's opinion of probable construction cost will be developed and will
include a schedule of estimated quantities, unit prices, and total construction cost
for the project.
D. Submit 30% and 90% design package, including complete plan set, specifications,
project schedule and engineer's opinion of probable construction cost, to the City
for review and comment.
5.2 Final Bid Ready Plans and Review of Specifications
A. The 90% design package will be revised and further developed to incorporate
comments from the City's review of the 90% design. Develop design plans,
project schedule and engineer's opinion of probable construction cost that are
ready for bidding. Revise bid proposal quantities to reflect a bid-ready design
package.
B. The 99% design package, including City review comments on the 90% design
package, will be submitted prior to bid advertisement. The City will review to
confirm comments were addressed and that the bid documents are ready to
advertise for public bidding.
C. Submit stamped and signed bid-ready Contract Documents to City for
• distribution.
Assumptions:
• MSA shall apply a Washington Professional Engineer's stamp with signature and date on
the final bid-ready edition of the design plans and specifications.
• City will take the lead in preparing permits and coordinating project elements with key
stakeholders, including franchised utilities and public as affected by the project.
• Review comments will be received in a complete, single submittal at each completion
milestone. Multiple rounds of review comments on the same design completion
submittal are not anticipated.
• City to coordinate and submit bid-ready contract documents to Builders Exchange or
similar service.
• No Critical Areas Study is required.
• MSA will use recent bid tabulation from City and MSA projects in preparing the
Engineer's Opinion of Probable Construction Cost.
• City standard construction details will be used and are available in an electronic
format.
• Bi-weekly meetings will be held with City and MSA staff during the project. Budget
for these meetings are included in Task 1.
• Project will consist of a single bid package.
• Temporary Erosion Control Plan and Details will be developed by the construction
contractor.
Scope of Work MURRAY,SMITH&ASSOCIATES,INC. City of Auburn
December 2015 Page 7 of 1 I West Hill Springs Improvements
• Traffic Control Plan will be developed by the construction contractor.
City Responsibilities:
• Complete Owner level review of the documents at 30%, 90% and 99% design completion
level with verbal or written comments. City review period for the submittal is two (2)
weeks.
• Provide electronic files, and periodic updates, of text, forms, schedules and other
components of the contract documents, including preferred front-end sections.
• City to provide AutoCAD drawings of standard details to be incorporated into the
contract documents.
• Although not anticipated, if necessary, City will take the lead in coordinating all State
and Federal permits.
• City to provide pictures, model numbers and dimensional information for City furnished
materials to be installed by the construction contractor.
• City to provide recent bid tabulations for water system construction projects.
MSA Deliverables to City:
• Submission for 30%, 90%, 99%, and bid-ready design packages include one (1)
electronic copy in PDF format of plan set, specifications (also in MS Word), project
schedule and engineer's opinion of probable construction cost.
• Electronic copy of bid ready drawings in AutoCAD Civil 3D 2015 format.
• One (1) hard copy, including 22" x 34"plans and electronic copies of bid ready
contract documents. Plans will be printed on high quality coated paper. Electronic
copies will be delivered in MS Word, MS Excel and PDF formats as appropriate.
Task 6—SCADA System Design
This task will update the SCADA system design to incorporate the new automatic isolation
valve and chlorine residual analyzer. Specific subtasks include:
6.1 System Modifications—This subtask includes the following items.
a. PLC Code and SCADA System Graphics Modifications - The team's
Instrumentation and Control (I&C) Engineer will retrieve the current PLC
program, and insert the control logic for the new isolation valve. The isolation
valve will close based upon the readings of the new chlorine analyzer that is
being added to the site. The PLC program will be saved and given back to the
City of Auburn for their records. The control setpoints and alarms for the new
chlorine analyzer and isolation valve will be added to the Wonderware
SCADA system. The program file will be saved and archived for the city. A
new City-provided 10-inch diameter mag flow meter will be set up by the
MSA design team to match the current flow setup with a 0-2000 GPM range
and a 100 gallon flow pulse so that the trending of flow is not disturbed or
altered. Equipment will be installed by the construction contractor and
programming will be completed by the team's I&C Engineer.
Scope of Work MURRAY,SMITH&ASSOCIATES,INC. City of Auburn
December 2015 Page 8 of 11 West Hill Springs Improvements
b. Testing—PLC Code will be tested by the team's I&C Engineer.
c. O&M Documentation—The MSA design team will develop an operational
narrative for the new isolation valve as an addendum to the existing O&M to
incorporate the new logic and field devices. The Control Panel drawings will
be revised and redrafted. Both items will be included in an updated O&M
manual.
6.2 Startup Services- Instrument Startup/Commissioning services at this site will be
performed by the team's I&C Engineer, who will provide modifications as required
during commissioning. Training on the Siemens mag meter will also be included on
the same day.
Assumptions:
• New chlorine residual analyzer and mag meter will be provided by the City.
• Existing control panel has capacity for additional analog input signal from Chlorine
Residual Analyzer
• New mag meter signal will replace the control panel input for the existing meter.
• One (1) day of startup/training services will be provided.
City Responsibilities:
• Provide existing O&M manuals.
• Provide access to existing I&C equipment and programming.
MSA Deliverables to City:
• Updated Wonderware programming.
• Updated PLC Program.
• Updated O&M Manuals in PDF format.
• Updated SCADA drawings in AutoCAD format.
Task 7—Optional Services-Bidding Support
Optional services may be needed to deliver this project. This task has not been estimated as part
of this scope of work, but $4,847.94 has been allocated in the Consultant Fee Determination for
Task 7. This Task requires written authorization prior to proceeding. This task includes
supporting the City on an as-needed basis in providing assistance during bidding of the project.
Anticipated elements of this task include:
7.1 Bidder Inquiries and Addenda - Respond to questions from bidders, subcontractors,
equipment suppliers and other vendors regarding the project, plans and specifications.
Maintain a written record of communications during the bidding process. Prepare
draft addenda for the City's use as necessary to clarify the contract documents.
Scope of Work MURRAY,SMITH&ASSOCIATES,INC. City of Auburn
December 2015 Page 9 of 11 West Hill Springs Improvements
7.2 Pre-bid Conference- Attend a pre-bid conference, if necessary, and provide support
to the City for specific agenda items.
Assumptions:
• The City will take the lead in tasks associated with printing bid documents, document
distribution, bid advertisement, addenda distribution, plan holder administration, bid
evaluation, bid tabulation etc.
• MSA's support services during bidding will be performed at the City's direction and
up to the extent of the fee estimate for the Bidding Support task, unless otherwise
approved in advance by the City through a budget amendment.
• One (1) addendum is assumed.
MSA Deliverables to City:
• Draft addenda as required for the City's use and to distribute to plan holders.
Task 8—Optional Services- Construction Support
Optional services may be needed to deliver this project. This task has not been estimated as part
of this scope of work,but $8,880.96 has been allocated in the Consultant Fee Determination for
Task 8. This Task requires written authorization prior to proceeding. This task represents
minimal involvement by MSA during construction in support of the City's on-site inspector and
construction management staff. MSA's services will be provided on an as-needed basis and will
be limited to incidental support and periodic collaboration with the City and the construction
contractor, all at the direction of the City. Anticipated elements of this task will include:
8.1 Preconstruction Conference and Site Visit-At the request of the City, MSA will attend
the preconstruction conference. MSA will be available to answer questions that may
come up from the construction contractor or City staff. It is anticipate that City staff will
prepare an agenda and run the meeting.
8.2 Submittals Review-At the request of the City, MSA will review and process technical
submittals. MSA will consider and evaluate any alternatives or substitutions proposed by
the contractor. MSA will also prepare and maintain a log of submittals reviewed, noting
the date received, item submitted on, applicable specification section,resolution and
current status.
8.3 Clarifications and Changes-At the request of the City, MSA will assist with issuing
clarifications to the construction contractor and producing design changes if necessary.
Assumptions:
• MSA will not be involved in construction meetings, on-site inspection, and other
construction administration/management activities not identified above.
• For the purpose of developing this scope of work and associated fee estimate, four (4)
submittals and three (3) clarifications and changes are anticipated.
Scope of Work MURRAY,SMITH&ASSOCIATES,INC. City of Auburn
December 2015 Page 10 of 11 West Hill Springs Improvements
• Geotechnical monitoring and compaction testing services, if needed, will be provided
by a firm retained by the City.
• One (1) MSA staff member will attend the preconstruction conference. City staff will
facilitate and run the preconstruction conference.
• One (1) site visit is anticipated.
City Responsibilities:
• City will review all requests for information.
• City will provide full-time on-site inspection and will take the lead in administrating and
managing the construction contract and communicating with the construction contractor.
MSA Deliverables to City:
• Submittal review forms in response to contractor submittals
• Written clarifications and design plan modifications, as requested
Project Schedule
It is anticipated that completing the work in tasks 1 — 6 described above will take
approximately four(4) to five (5) months.
Scope of Work MURRAY,SMITH&ASSOCIATES,INC. City of Auburn
December 2015 Page 11 of 11 West Hill Springs Improvements
EXHIBIT B
Consultant Fee Determination - Summary Sheet
(Specific Rates of Pay)
Fee Schedule
City of Auburn West Hill Springs (CP1417)
Staff Salary Overhead @ Profit @ Rate
Hourly Rate 198.83% 30%of Hourly Rate Per Hour
Professional Engineer VII $51.75 $102.89 $15.53 $170.17
Principal Engineer V $77.63 $154.35 $23.29 $255.27
Engineering Designer II $28.36 $56.39 $8.51 $93.26
Technician III $31.59 $62.81 $9.48 $103.88
Administrative I $15.38 $30.58 14.61 $50.57
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
Project Expenses:
Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost.
These expenses include the following:
Mileage Current IRS Rate
Postage and Delivery Services At Cost
Printing and Reproduction At Cost
Travel, Lodging and Subsistence At Cost
Outside Services:
Outside technical, professional and other services will be invoiced at actual cost plus 10 percent to cover
administration and overhead.
•
•
City of Auburn Murray,Smith&Associates, Inc. West Hill Springs Improvements Project
December 2015 Engineers/Planners Page 1
G:\PDXBD\CllentsV.ubum,City of,WA\West Hill Springs Improvement Project 1-15 Scope and Fee\Fee Estimate 11.5-15.,ds
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EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.485/mile or the current approved IRS rate.
It is understood that all reimbursements are at cost and will be marked-up 10%.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG-C-473
Page 1 of 1
EXHIBIT D
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment# 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15'".
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Exhibit D
Agreement No.AG-C-473
Page 1 of 2
SAMPLE INVOICE
City of Auburn Invoice#: 5222
25 West Main Progress Payment#: 2 "
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter(Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement#: AG-C-010 Project#: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses (see attached documentation) Charges Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker,Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized ,Prior Invoiced This Invoice To Date Expended : Completed Remaining
Original
Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF' 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Exhibit D
Agreement No.AG-C-473
Page 2 of 2
4- pf
CITY OF, *:
AT T Nancy Backus, Mayor
- WASHINGTON. 25 West Main Street * Auburn.WA 98001-4998 * www.auburnwa.gov * 253-931-3000
January 11, 2016
Marshall Meyer
Murray, Smith and Associates, Inc.
1145 Broadway Plaza, Suite 1010
Tacoma, WA 98402
RE: Agreement No. AG-C-473
Project No. CP1417 West Hill Springs Improvements
Agreement Execution and Notice to Proceed
Dear Mr. Meyer:
Enclosed is an executed copy of the above-referenced Agreement. This letter serves as
your Notice to Proceed. The work authorized under this agreement shall not exceed
$104,000.00 and has a completion date of December 31, 2016.
For the City's tracking and record keeping purposes, please reference AG-C-473 and
PROJECT No. CP1417 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-4013.
Sincerely,
/ Luis Barba
��� Project Engineer
Community Development & Public Works Dept.
LB/ad/as
Enclosure
cc: Dani Daskam, City Clerk
AG-C-473
Proj. No. CP1417 (File 2.20)
coa.auburn.local\dept\Building\Consultants\AG-C-473 Murray, Smith&Asso.,West Hill Springs\AG-C-
473 NTP.doc
AUBURN * MORE THAN YOU IMAGINED