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Home My WebLink About02-17-2016 AAB Feb 2016 AgendaPage 1 of 1 Ph: 253-333-6821 Fax: 253-333-6822 Email: info@s50wa.com Website: www.s50wa.com Airport Advisory Board February 17, 2016 7:30 AM Airport Office Conference Room 1 ________________________________________________________ AGENDA REGULAR MEETING: 7:30am CALL THE MEETING TO ORDER/ROLL CALL PUBLIC COMMENT: Members of the public may make comments at this time on any items not appearing on the agenda that are of interest to the public and are within the jurisdiction of the Board. Comments relating to items on today’s agenda are to be taken at the time the item is heard. Time allotted to each speaker is determined by the Board Chair. APPROVAL OF MINUTES: October 21st, 2015 PRESENTATIONS AND ROUTINE REPORTS: 1. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING 2. NEW MEMBER INTRODUCTION 3. NAMING NEW VICE CHAIR 4. WORKING CAPITAL STATEMENT ...................................................................... TAB 1 5. CAPITAL IMPROVEMENT PLAN/CAPITAL FACILITIES PLAN ........................... TAB 2 CURRENT PROJECTS: 6. ROW 3 HANGAR IMPROVEMENT 7. AIRPORT ASPHALT REPAIR AND SEAL 8. RUNWAY ENHANCEMENT – ENVIRONMENTAL ASSESSMENT 9. JET A SERVICE AT AUBURN ............................................................................... TAB 3 10. ON-GOING BUSINESS DEVELOPMENT 11. AIRPORT BRANDING 12. GENERAL AIRPORT EVENTS .............................................................................. TAB 4 13. AGIS STUDY BOARD GUIDANCE AND INFORMATION ITEMS: 14. AIRPORT MANAGER’S REPORT ......................................................................... TAB 5 15. AMG CHANGING FUEL SUPPLIER FROM EPIC TO SHELL AVIATION ............. TAB 6 SCHEDULE FOR UPCOMING MEETINGS: The Board Chair and Airport Manager shall determine the agenda. Scheduled meetings of the Auburn Advisory Board are as follows:  Regular Board Meeting – May 25th, 2016, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23rd St, Auburn, WA 98002  Regular Board Meeting – August 17th, 2016, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23rd St, Auburn, WA 98002 ADJOURNMENT OF MEETING NOTE: Positive is Favorable BUDGET MONTHLY ACTUAL YEAR-TO-DATE BUDGET YEAR-TO-DATE ACTUAL VARIANCE TO YTD BUDGET PERCENT OF YTD BUDGET Airport Security Service 15,500 1,580 15,500 17,078 1,578 110.2% Property Leases 213,600 17,816 213,600 205,281 (8,319)96.1% Tiedown & Hangar Rent 450,000 45,750 450,000 491,059 41,059 109.1% Other 12,000 0 12,000 16,080 4,080 134.0% Total Operating Revenue 691,100 65,147 691,100 729,498 38,398 105.6% Salaries & Wages 25,481 2,163 25,481 26,448 (966)103.8% Benefits 9,789 781 9,789 9,680 109 98.9% Supplies 7,000 0 7,000 4,818 2,182 68.8% Other Service Charges 474,600 47,048 474,600 448,450 26,150 94.5% Depreciation 413,700 37,151 413,700 468,031 (54,331)113.1% Total Operating Expenses 930,570 87,143 930,570 957,427 (26,857)102.9% Operating Income or Loss (239,470)(21,996)(239,470)(227,930)11,541 95.2% Interest Revenue 1,000 151 1,000 1,238 238 123.8% Miscellaneous Revenue 500 150 500 (4,552)(5,052)-910.5% Debt Service Interest (41,739)0 (41,739)(36,896)4,842 88.4% Total Non-Operating Revenues (Expenses)(40,239)301 (40,239)(40,211)28 99.9% Net Income or (Loss)(279,709)(21,696)(279,709)(268,140)11,568 95.9% Depreciation 413,700 37,151 413,700 468,031 54,331 113.1% Total Items Not Affecting Working Capital 413,700 37,151 413,700 468,031 54,331 113.1% Net Working Capital from Operations 133,991 15,455 133,991 199,891 65,900 149.2% Operating Transfers In 0 0 0 0 0 Increase in Contributions - FAA 446,054 0 446,054 20,021 (426,033)4.5% Increase in Contributions - Other Governments 21,936 0 21,936 1,294 (20,642)5.9% Increase in Contributions - Other Funds 0 0 0 0 0 Increase in Restricted Net Assets 0 (761)0 18,492 18,492 Increase in Compensated Absences 0 0 0 0 0 Increase in Deferred Credits 0 (2,288)0 9,154 9,154 Total Resources Other Than Operations 467,990 (3,049)467,990 48,960 (419,030)10.5% Net Change in Restricted Net Assets 0 (155)0 (117,186)117,186 Increase in Fixed Assets - Construction 923,475 46,026 923,475 348,270 575,205 37.7% Interfund Loan Repayment (Hangar Project)26,609 0 26,609 16,605 10,004 62.4% Debt Service Principal 135,000 0 135,000 135,000 0 0.0% Total Uses Other Than Operations 1,085,084 45,871 1,085,084 382,689 702,395 35.3% Net Change in Working Capital (483,103)(33,466)(483,103)(133,838)349,265 27.7% Working Capital, Beginning of Year 756,938 765,399 756,938 765,399 8,461 101.1% Working Capital, End of Period 273,835 731,933 273,835 631,561 340,804 230.6% Net Change in Working Capital (483,103)(33,466)(483,103)(133,838)349,265 27.7% mo 3 PLUG BFB (per Paula 5/7/15)556,937.81 3 PLUG ROW 44 (per Paula 5/7/15)(133.70) (133.70) City of Auburn Working Capital Statement Fund 435- Airport December 2015 ($483) ($483) ($134) -$500 -$400 -$300 -$200 -$100 $0 ANNUAL BUDGET YEAR-TO-DATE BUDGET YEAR-TO-DATE ACTUAL Th o u s a n d s Net Change in Working Capital Variance (Favorable by $349k) $134 $134 $134 $0 $50 $100 $150 $200 $250 ANNUAL BUDGET YEAR-TO-DATE BUDGET YEAR-TO-DATE ACTUAL Th o u s a n d s Operating Income (Loss) Excluding Depreciation Variance (Favorable by $66k) $200 2/8/2016 10:48 AM TAB 3 ‐ JET A SERVICE AT AUBURN.DOCX TAB 3 ‐ JET A SERVICE AT AUBURN.docx Page 1 of 1 It has been identified that Cascade Helicopter Services customers are in need of Jet fuel service at the airport. In addition, AMG has seen an increase in requests for Jet fuel over the last few years. We have Identified the following: Observations Short Term ‐ There is an immediate need for Jet A service on the field. Cascade customers need to fuel their turbine helicopters after service. Long term ‐ there will be an increased usage on the field that will require the installation of a permanent tank. Solutions Short Term – AMG is working directly with Cascade to provide Jet A service as soon as possible utilizing a truck and receiving loads directly from the tanker into the truck. This will also allow the airport to offer retail sales to visiting aircraft and make it possible for Auburn to host turbine based aircraft as well. The City and AMG are also working to answer questions on storing the truck on field. Long Term – AMG is currently working to obtain pricing on how much it will cost to install a 12,000‐ 15,000 gallon storage tank and develop multiple options for locations. The City and AMG are looking at both equipment costs and site improvement requirements. There are currently multiple options on financing this solution that will be presented at a later date. TAB 4 ‐ GENERAL AIRPORT EVENTS.DOCX TAB 4 ‐ GENERAL AIRPORT EVENTS.docx Page 1 of 1 WAA NORTHWEST AVIATION TRADE SHOW AMG will be at the event for the airport providing an opportunity to showcase the airport and all that we have to offer. The event is February 20th and 21st. AUBURN DAYS AMG is working with Washington Pilots Association to have our Annual Auburn Days Airport Pancake Breakfast and Static Display. As in previous years, we will have food and aircraft for the general public and local pilots. We will coordinate with the Auburn Days staff to offer whatever additional help is required. Auburn Airport Airport Managers Report TAB 5 ‐ Airport Managers Report Feb 2016.docx Page 1 of 6 Topic A: NOISE COMPLAINTS Number of Complaints Since Last Meeting (10/21/15): 15 Number of Complainants: 2 Location: Auburn Airport Airport Managers Report TAB 5 ‐ Airport Managers Report Feb 2016.docx Page 2 of 6 Topic B: Occupancy Report TotalOccupied % Full Change Open Hangar 6867 99% ‐1 Open Twin Hangar 65 83% ‐1 Row 3 1717 100% 0 Row 9‐10 4040 100% 0 Row 2 1414 100% 0 Tie Down 8946 51% 0 Storage Units 1714 82% 0 Auburn Airport Airport Managers Report TAB 5 ‐ Airport Managers Report Feb 2016.docx Page 3 of 6 Topic C: REVIEW FUEL OPERATIONS Auburn Airport Airport Managers Report TAB 5 ‐ Airport Managers Report Feb 2016.docx Page 4 of 6 Topic C: REVIEW FUEL OPERATIONS (CONT.) 72,492 49,367 44,326 46,826 82,589 20152014201320122011 Annual Gallons Pumped Auburn Airport Airport Managers Report TAB 5 ‐ Airport Managers Report Feb 2016.docx Page 5 of 6 Topic C: REVIEW FUEL OPERATIONS (CONT.) 65.6% 4.4% 3.0% 9.5% 2.0% 0.7%0.3% 1.5% 6.5%6.5% Per Gallon Breakdown Cost of Fuel Federal Taxes State Fuel Taxes Sales Tax Credit Card Discount Fuel Maintenance B&O Tax Expense Insurance AMG City Auburn Airport Airport Managers Report TAB 5 ‐ Airport Managers Report Feb 2016.docx Page 6 of 6 Topic C: REVIEW FUEL OPERATIONS (CONT.) 1st Quarter2nd Quarter3rd Quarter4th Quarter $2,720.31 $5,450.24 $7,909.89 $5,033.78 2015 AIRPORT FUEL INCOME 1st Quarter2nd Quarter3rd Quarter4th Quarter 6,884 14,275 17,979 10,230 2015 GALLONS PUMPED