HomeMy WebLinkAbout01-05-2016 Minutes City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m, in the Council
Conference Room located on the first floor of Auburn City Hall, 25 West Main
Street in Auburn. Members present included Chair Kelly, Member Yolanda
Trout, Member Claude DaCorsi, and Member-at-large Kurt Vogel. Chair Pro
Tem Bill Petersen arrived at 10:20 a.m. Also present were Board Attorney Doug
Ruth, Assistant City Attorney Jessica Leiser and Board Secretary Danielle
Daskam. Guests in attendance included Ed Sluys's daughters, Cheryl Rakes
and Linda Burgess.
II. ELECTION OF CHAIRPERSON AND CHAIRPERSON PRO TEMPORE
Section 1.05 of the LEOFF Board Policies and Procedures provides that at the
first meeting of each year, the members shall elect from among the members, a
member to serve as Chairperson and a member to serve as Chairperson pro
tempore.
Motion by Member Vogel, second by Member DaCorsi to nominate and elect Jim
Kelly as Chair of the LEOFF Board for the year 2016.
MOTION CARRIED UNANIMOUSLY. 4-0
Motion by Member Vogel, second by Member Trout to nominate and elect Bill
Petersen as Chair Pro Tem for the year 2016.
MOTION CARRIED UNANIMOUSLY. 4-0
III. APPOINTMENT OF MEMBER-AT-LARGE
The Boaril to consider the reappointment of Member-at-large Kurt Vogel to a
two-year term to expire December 31, 2017.
Motion by Member Trout, second by Member DaCorsi to reappoint Kurt Vogel to
a two-year term as Member-at-large.
MOTION CARRIED UNANIMOUSLY. 4-0
IV. AGENDA MODIFICATIONS
New claims for Cali Ann Edwards and Ed Sluys were added to the agenda.
Additional documentation was submitted for Ed Sluys's claim.
LEOFF Board Minutes
January 5, 2016
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Conference Room
V. APPROVAL OF MINUTES
A. Minutes of the December 1, 2015 LEOFF Board Meetinq
Motion by Member Vogel, second by Member DaCorsi to approve the
minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 4-0
VI. UNFINISHED BUSINESS
A. Pendinq Disabilitv Leave/Retirement Applications
There is no pending disability leave/retirement application.
B. Pendinq Medical/HearinqNision/Dental Claims
1. Ed Sluvs
Request for reimbursement of long-term care costs in the amount
of$1,642.54 for the month of October 2015, cleaning fees in the
amount of$600.00 and Pet Deposit Fees in the amount of$750.00
(Village Concepts provider); and long term care reimbursement at
the facility Village Concepts for the period November 1 - 7, 2015 in
the amount of$791.18 for a total of $3,765.72 (corrected to
$3,783.72).
Request for long-term care at a new nursing home facility, Avalon
Care Center, for the period November 25, 2015 to December 6,
2015 in the amount of$3,509.16.
Mr. Sluys claims were tabled on December 1, 2015 pending receipt
of additional detailed information.
Mr. Sluys's daughters, Cheryl Rakes and Linda Burgess, were in
attendance to provide additional information and answer any
questions of the Board.
At 10:05 a.m. Chair Kelly paused the meeting for approximately
five minutes in order to provide the Board members with an
opportunity to review the additional materials submitted via the
agenda modification.
Ms. Rakes advised Ed Sluys passed away December 7, 2015. Ms.
Rakes reviewed the chronology of his care and his care facilities.
LEOFF Board Minutes
January 5, 2016
Page 2
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Conference Room
Chair Kelly expressed concern with the request for reimbursement
of cleaning fees and a pet deposit fee, which are considered non-
medical care expenses.
Member DaCorsi pointed out a discrepancy in fhe amount.
requested for reimbursement due to a math error. The correct
amount requested for reimbursement for October and November in
Village Concepts is $2,992.54.
Chair Kelly noted the $25.00 late fee on the Village Concepts
invoice. Chair Kelly stated it is no the Board's practice to pay late
fees.
Chair Kelly recessed the meeting 10:18 a.m. in order to allow the
Board Secretary fo recalculate the expenses submitted for
reimbursement..
The meeting was reconvened at 10:26 a.m.
Motion by Member DaCorsi, second by Member Vogel to approve
reimbursement in the amount of $2,408.72 ($1,642.54 for the
month of October and $766.18 for November 1-7, 2015).
MOTION CARRIED UNANIMOUSLY. 5-0
Motion by Chair Pro Tem Petersen, second by Member Trout to
approve the claim for nursing home care (Avalon Care Center) in
the amount of $3,509.16.
MOTION CARRIED UNANIMOUSLY. 5-0
2. Dave Schuur
Request for approval/reimbursement of long-term care (assisted
living) expenses forthe month of Noyember 2015 in the amount of
$4,419.60 and December 2015 in the amount of$4,253.20.
Mr. Schuur's claim was tabled pending the receipt of additional
information. Please see the enclosed additional information
submitted by Mr. Schuur in support of his claim.
Motion by Chair Pro Tem Petersen, second by Member Vogel to
approve long term care reimbursement in the amount of $4,419.60
for the month of November 2015 and $4,253.20 for the month of
December, 2015.
LEOFF Board Minutes
January 5, 2016
Page 3
City of Auburn Law Enforcement OfFcers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Conference Room
Mr. Schuur did not apply for long term care insurance at the time it
was offered by the City. The current daily rate for long term care
through Allianz is $298.00 per day.
MOTION CARRIED UNANIMOUSLY. 5-0
VII. NEW BUSINESS
A. Disabilitv Leave/Retiremerit Applications
No application for disability leave/retirement was received.
B. Appeals/Requests for Reconsideration
No request for reconsideration was received.
C. Medical/HearinqNision/Dental Claims
1. Ed Henderson
Request for reimbursement of dental expenses in the amount of
$1,301.50 for services received on November 10, 2015. Mr.
Henderson's dental expenses have been previously determined by
the Board to be medically necessary.
Motion by Member Vogel, second by Member Trout to approve the
claim in the amount of $1,301.50.
MOTION CARRIED UNANIMOUSLY. 5-0
2. James Fisk
Request for reimbursement of dental expenses in the amount of
$392.40 for services received on December 14 and 22, 2015. Mr.
Fisk has not received dental expense reimbursement in 2015.
Motion by Chair Pro Tem Petersen, second by Member DaCorsi to
approve the claim in the amount of$392.40.
MOTION CARRIED UNANIMOUSLY. 5-0
3. William Petersen
Request for reimbursement of vision expenses in the amount of
$112.00 for services received on December 10, 2015. Mr.
Petersen has not received vision expense reimbursement in the
past year.
LEOFF Board Minutes
January 5, 2016
Page 4
City of Auburn Law Enforcement Officers and Fire£ghters Disability Board
Tuesday, January 5, 2016 - 10:00 AM – Council Conference Room
Motion by Member Vogel, second by Member Trout to approve the
claim in the amount of $112.00.
MOTION CARRIED UNANIMOUSLY. 4-0 Chair Pro Tem
Petersen abstained from voting.
4. Doris Darouqh
Request for reimbursement of long-term care expenses for a
portion of the month of December (3 days) in the amount of
$894.00 (3 days @$298.00 per day).
Motion by Chair Pro Tem Petersen, second by Member Trout to
approve the claim in the amount of $894.00.
Ms. Darough passed away December 3, 2015.
MOTION CARRIED UNANIMOUSLY. 5-0
5. Ron Loaan
Request for reimbursement dental expenses in the amount of
$345.60 for services received on December 8, 2015. Mr. Logan
has not received dental reimbursement in 2015.
Motion by Chair Pro Tem Petersen, second by Member DaCorsi to
approve the claim in the amount of$345.60.
MOTION CARRIED UNANIMOUSLY. 5-0
6. Marion Dukes
Request for reimbursement of dental expenses in the amount of
$234.00 for services received on December 7, 2015.
—�--._.._.-----
MARION DUKES ,!_ $1,200.00 BALANCE__
r . -- j
2015 ----'_-_ �$1,200.00_I
�
December 1, 2015 i 5324.00I $876.00 I
I
Motion by Member Vogel, second by Member Trout to approve the
claim in the amount of $234.00.
MOTION CARRIED UNANIMOUSLY. 5-0
7. Murrav Board
LEOFF Board Minutes
January 5, 2016
Page 5
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Conference Room
Request for reimbursement of dental expenses in the amount of
$984.00 for services received on December 2, 2015.
IMURRAY BOARD i $��200.00 IBAIANCE �
�2015 $1,200.00 '
- — �
-- - � _ _..___.__i
June 2 2015 � $267 00 $933.00 �
� I �
Motion by Member Vogel, second by Member DaCorsi to approve
reimbursement in the amount of $933.00, the balance of Mr.
Board's 2015 dental benefits.
Chair Pro Tem Petersen inquired whether the services by Mr.
Board are covered under the medical insurance rather than a
dentalexpense.
Motion by Member Vogel, second by Chair Pro Tem Petersen to
table fhe motion.
MOTION CARRIED UNANIMOUSLY. 5-0
8. Robert Almv
Request for reimbursement of dental expenses in the amount of
$368.00 for services received December 1, 2015.
�,ROBERT ALMY 201� $1,200.00 BALANCE ;
j $1,200.00 ',
�,April 7, 2015 � $153.00I $1,047.00 '
� � �
Motion by Chair Pro Tem Petersen, second by Member Vogel to
approve the claim in the amount of$368.00.
MOTION CARRIED UNANIMOUSLY. 5-0
9. Bruce Caldwell
Request for reimbursement of dental expenses in the amount of
$183.00 for services received on November 30, 2015. Mr.
Caldwell's dental expenses have been previously determined by
the LEOFF Board as medically necessary.
Motion by Member Trout, second by Chair Pro Tem Petersen to
approve the claim in the amount of $183.00.
LEOFF Board Minutes
January 5, 2016
Page 6
City of Auburn Law Enforcement Officers and Firefghters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Gonference Room
MOTION CARRIED UNANIMOUSLY. 5-0
10. M. Eric Bearscove
Request for reimbursement of vision eicpenses in the amount of
$380.80 for services received on October 28, 2015. Mr. Bearscove
has not received vision expense reimbursement in the past year.
Motion by Chair Pro Tem Petersen, second by Member Vogel to
approve the claim in the amount of $270.00, which is the maximum
policy benefit for the services received.
MOTION CARRIED UNANIMOUSLY. 5-0
11. Russ Vandver
Request for reimbursement of inedical expenses in the amount of
$127.00 for services rec@ived on October 28, 2015.
Motion by Chair Pro Tem Petersen, second by Member Vogel to
approve the claim in the amount of $127.00.
MOTION CARRIED UNANIMOUSLY. 5-0
12. Cali Ann Edwards
Request for reimbursement of equipment in the amount of
$20,077.35.
Upon review of Ms. Edwards' claim documents, Chair Pro Tem
Petersen moved and Member Vogel se.conded to table the claim
pending additional information regarding the medical necessity and
whether the claims have been submitted to Medicare/insurance.
MOTION CARRIED UNANIMOUSLY. 5-0
13. Ed Sluvs
Request for reimbursement of inedical expenses (ambulance) in
the amount of $165.00 for services received on November 5, 11,
and 25, 2015.
Motion tiy Chair Pro Tem Petersen, second by Member Vogel to
approve the claim in the amount of $165.00.
MOTION CARRIED UNANIMOUSLY. 5-0
LEOFF Board Minutes
January 5, 2016
Page 7
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Gonference Room
(For clarification of these minutes, action on this item occurred
during Mr. Sluys's pending claim under Item VI.6.1 of these
minutes.)
14. Cov Franklin Grall
Request for reimbursement of dental expenses in the amount of
$193.00 for services received on December 29, 2015.
�COY FRANK GRALL $1,200.00 ;BALANCE
�2015 ! $1,200.00
,
,
�—----
,April 7, 2015� $163.0�$1,037.00
November 3, 2015 $150.00i $887.00
�- - _ _
Motion by Member Vogel, second by Member Trout to approve the
claim in the amount of $193.00.
MOTION CARRIED UNANIMOUSLY. 5-0
D. Other Discussion
1. Retiree Insurance Transition
Chair Kelly announced that the transition by the City of Auburn to
the new insurance program for the LEOFF 1 retirees has
experienced some challenges and problems. Chair Kelly stated he
is aware of two retirees who had medical appointments in January
and have not yet received their insurance benefit cards or the
insurance company is not acknowledging their coverage.
Chair Pro Tem Petersen added he is aware of one retiree who had
his medical cards but was rejected as not having coverage.
Additionally, Chair Pro Tem Petersen stated he is aware of one
re4iree who is not eligible for Medicare but received the Medicare-
eligible insurance enrollment package.
Chair Kelly stated Human Resources Compensation and Benefits
Manager Barber is working with retirees and the insurance
broker/provider to remedy the issues.
2. Policv Manual Uqdate
Chair Kelly reminderfhat the policy manual update is ongoing and
will be discussed in February. He encouraged members of the
Board to review the Policy and Procedure Manual for any changes
for consideration.
LEOFF Board Minutes
January 5, 2016
Page 8
City of Auburn Law Enforcement Offcers and Firefighters Disability Board
Tuesday, January 5, 2016 - 10:00 AM — Council Conference Room
3. Dave Jarqer
Board Secretary Daskam announced that retiree Dave Jarger
passed away December 18, 2015.
VIII. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjourned at 10:55.
APPROVED this 2nd day of February, 2016.
ti1� ��E �C1./�¢�.�.d�l�.i//n�
JI KELLY, CHA Danielle Daskam, Board Secretary
LEOFF Board Minutes
January 5, 2016
Page 9