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HomeMy WebLinkAboutThe Great American Entertainment Company 4)0R% AGREEMENT FOR ARTISTIC SERVICE ' i�' THIS AGREEMENT is made and entered into this l day of Jon. , 2016, by and between the City of Auburn, Washington, a Municipal Corporation of the State of Washington herein referred to as "CITY" and The Great American Entertainment Company, whose address PO BOX 2304, Grants Pass, OR 97528, phone 541-512-1100, herein referred to as "ARTIST". WHEREAS, the CITY desires to contract with the ARTIST to provide an artistic performance for the public in Auburn, Washington; and WHEREAS, the ARTIST has agreed to perform the work in compliance with the terms and conditions of this Agreement; NOW THEREFORE, the CITY and ARTIST in consideration of the conditions and covenants herein do agree as follows: 1. RETENTION OF ARTIST The CITY does hereby retain the ARTIST to perform the work and services described herein. The parties agree that the ARTIST is an independent contractor and shall furnish all supervision, labor, and all other incidentals except as specifically provided herein and the ARTIST agrees to conduct and complete the performance in a competent and professional manner in accordance with the terms of this Agreement. • 2. SCOPE OF WORK The ARTIST agrees to provide the following specific services in its artistic performance: for Auburn's Petpalooza festival on Saturday, May 21, 2016. ARTIST will have each exhibit area set-up by 10:00am. • Ag-Ventureland o Operate an interactive and educational exhibit featuring ten agricultural themed hands-on activities from 10:OOam-5:OOpm. o Exhibit will be staffed by ARTIST. o CITY may work with ARTIST to support sponsors. • 20' x 40' Petting Zoo o Operate a 20' x 40' petting zoo, including a variety of 40 animals from 10:00am -4:00pm. o Exhibit will be staffed by ARTIST. o CITY may work with ARTIST to support sponsors. • GASCAR Animal Races & Farmyard Follies Animal Behavior Show o Provide 3 GASCAR and 2 Farmyard Follies shows; times determined by CITY • Petpalooza 2016 Agreement—The Great American Entertainment Company Page 1 of 5 • SEE ATTACHED PROPOSAL FROM GREAT AMERICAN ANIMAL ENTERTAINMENT COMPANY FOR ADDITIONAL INFORMATION. 3. SITE OF PERFORMANCE • The ARTIST will conduct its performance at Game Farm Park,3030 R Street SE, Auburn, WA, 98002 herein referred to as "VENUE" 4. REQUIREMENTS The CITY shall provide the following for this performance'. • Ag-Ventureland o One hotel room with two beds for two nights (5/20116 & 5121/16) o Level 50' x 60' area o Electricity and water within 30 feet of exhibit o A trash receptacle(shared with petting zoo) o 50 bales of straw • 20' x 40' Petting Zoo o One hotel room with two beds for two nights (5/20/16 &5/21/16) o Level 30' x 50' area o Electricity and water within 50 feet of zoo o Hand washing station located directly at the zoo exit; station to be maintained by the City of Auburn o Parking within 100 feet from the petting zoo for the 45 foot stock trailer • 40 bags of pine shavings • GASCAR Animal Races & Farmyard Follies Animal Behavior Show o Level 60' x 80' area with an additional 20' x 20' space for animal display o Electricity and water within 50 feet of show • Shavings and straw(included above) 3 A trash receptacle o Seating for audience • SEE ATTACHED PROPOSAL FROM GREAT AMERICAN ANIMAe*r.) ENTERTAINMENT COMPANY FOR ADDITIONAL INFORMATION 5. COMPENSATION In consideration of the services to the CITY in connection with the artistic performance, the ARTIST shall receive total compensation of eight thousand, eight-hundred dollars and xx/100. ($8,800.00). 6. PAYMENT The ARTIST shall be paid by the CITY for the completed work and performance in compliance with the terms of this Agreement. Such payment shall be full compensation for all work performed and services rendered under the terms of this Agreement. The payment to the ARTIST shall be in compliance with the regulations of the CITY Finance Department. The ARTIST agrees to be responsible for payment of any and all taxes, which may be due as a result of performance under this contract. The agreed fee will be paid in two (2) payments; a $4,400.00 deposit(paid 2-3 weeks after the signed contract is received by the CITY) and $4,400.00 on May 21, 2016. Payment shall be delivered to the Petpalooza 2016 Agreement-The Great American Entertainment Company Page 2 of 5 ARTIST's company manager or his/her designee immediately following the event on May 21, 2016. 7. PROMOTIONAL RESPONSIBILITIES ARTIST shall provide the following promotional materials to the CITY: Company bio, photos (high resolution electronic images) and any artwork specifically pertaining to ARTIST at the upon signature of this contract. 8. INDEMNIFICATION The ARTIST agrees to indemnify, defend and hold the CITY, its agents, representatives and employees harmless from and against any and all claims, causes of action or demands or any form of liability of any nature including, but not limited to any copyright infringements for musical performances, arising out of the performance and obligations contained in this Agreement on the part of the ARTIST, its agents, representatives and employees except where such claims arise solely from the negligent acts of the CITY, its agents, representatives or employees. 9. INABILITY TO PERFORM If ARTIST is incapacitated from rendering services through sickness or otherwise, or if ARTIST cannot perform because of fire, accident, act of God or impossibility of performance, the ARTIST shall not receive any compensation for the time during which the services have not been rendered. Every effort shall be made between ARTIST and CITY to reschedule the performance(s) at a mutually agreed upon date. 10. PERFORMANCE RAINOUT Performances/attractions to be held rain or shine. 11. TERMINATION In the event the ARTIST or the CITY defaults or fails to comply with any of the requirements of this Agreement, or any obligations hereunder, the CITY may at its option terminate the Agreement. Such remedies shall be in addition to any other right or remedy each may have. 12. NOTICES Any notice required or permitted under this Agreement may be personally served, or given in writing, and shall be deemed sufficiently given or served if sent by registered or certified mail addressed to the respective parties as follows: CITY Kristy Pachciarz, Special Events Coordinator City of Auburn Petpalooza 2016 Agreement—The Great American Entertainment Company Page 3 of 5 910 Ninth Street SE Auburn, WA 98002 ARTIST Pamela Jaeger The Great American Entertainment Company PO BOX 2304 Grants Pass, OR 97528 Either party may at any time designate a different address to which notices shall be sent. Notice given in accordance with these provisions shall be deemed received when mailed. • 13. INSURANCE Prior to performing any services under this Agreement, the contractor shall provide the City with proof of General Liability insurance covering products-completed operations and contractual liability with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate. The City shall be named as an insured on User's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the User's insurance coverage shall be primary insurance as respect the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute to it. 12. GENERAL PROVISIONS The following provisions may apply: A. No waiver by either party of any breach or default hereunder shall be deemed a waiver of any preceding or any subsequent breach or default. B. This Agreement may not be changed or modified nor any provision hereof waived except in writing agreed to by both parties. C. This Agreement shall be construed in accordance with and all questions with respect hereto shall be determined by the laws of the State of Washington. a The ARTIST agrees to pay all reasonable costs, attorney's fees and expenses that may be incurred by the CITY in enforcing the provisions of this Agreement. E. In the performance of the work herein, the ARTIST agrees to comply with all applicable State and local laws, rules and regulations. Petpalooza 2016 Agreement—The Great American Entertainment Company Page 4 of 5 • ARTIST rd.-A, - ARTIST TAX ID#: tii42 f `17.4 'Eo- rl DATE: H. CITY OF AUBURN DARYL FABER PARKS, ARTS & RECREATION DIRECTOR DATE, 1/7z•rin t i KRISTY PACHCIARZ SPECIAL EVENTS COORDINATOR DALE: LiL Petpalooza 2016 Agreement—The Great American Entertainment Company Page 5 of 3 k 19b%4 . Great American Entertainment cti Company LLC Proposal ERTAtm�rrr Cote • 9-,00•Pony Ride A9 Ve". telan�5 ;t X 2016 Auburn Petpalooza May 21st, 2016 The Great American Entertainment Co would like to thank you for giving us the opportunity to present this proposal. With over 30 years of experience in this wonderful industry, we truly appreciate the dedication and all of the hard work that goes into making events successful. The Great American Entertainment Co is dedicated to bringing the wholesome family experience back to America, we love what we do and it shows! Pricing • Ag-Ventureland = $2,500 plus one hotel room with two beds for two nights • 20' x 40' Great American Petting Zoo = $2,500 plus one hotel room with two beds for two nights • "GASCAR" Animal Races & Farmyard Follies Animal Behavior Show 3 races & 2 shows = $3,800 Total cost and Payment • Total Cost = $8,800 plus two hotel rooms for two nights • Payment is due upon completion of contract and should be made payable to the Great American Entertainment Co. LLC Space Requirements • GASCAR/Farmyard Follies: Minimum 454x 65' to a maximum 60'x 80' area • Ag-Ventureland: 50' x 60' area • 20' x 40' Petting Zoo: level 30' x 50' area Details of Attractions: - ,-- .4.. inD i 4 , zni`t r • • • , ...at., $ ,,._ , v ••}., _ A • . ' Nis i 1 \ , _.,-...;‘,,-..,--,,, :z. r k ot t‘o t::::;•PcV:}1 ig. ._els, IC te,r7:1,:jrti:,,ott-,`• pr----,N •\r i ‘11,1::::::::::::,:r4:•59:r.. '9••.4r• rwf& -...r .--:."74•1W1 -e , i t.;o:att:'48!•;,2-4-ilt.t. ,fr ire*ICf■IftiC71 teot:t6tileii4.45:1..,7,-it A IZtp.tE;.4ti : \ Z:. ,....- t'..;:o.c1;;C.C.st•OC l'O'... jYp.,:‘.7 •to •it L.,..*ThOigt \ i.....a_pre 4 .g. ' ‘ — cit-7f1.$1,:ve.), i 1• 1 ,arr 214 , 'v .t&I,,F ..,...4".. 4 rk.•6 <1.Tr'? .. „,,, 111:•?,;1,..:±4. .,‘,.:„.• . r rr et:'-).: 4 ,‘ „a It% x•ri ;7.1 t• ;,;'' Yrt '-'t.. ..,:t 4t ',"1 -"“Iiit' l ' • I - • . r , crikeg,:sal-547-4 i .-- .71; ;flo....cry.2, , Vq. L-Li:4•:*-C Sis.. , 01 _ . 4 _ - 7 I 16 _ l— . • 4. /;. ' • iw,3 ..4411;r1/4tt.- 40- ( r— L. N, „. . ,, \ -ssegrie- ‘ :1 . k ' '-'• -... Great American Petting Zoo T'w.GR&.ERIL-A ,, The Great American Petting Zoo is America's premier petting zoo. r With our award winning combination of friendly animals and caring staff, we provide families all over America with a one of a kind ' = 0„, hands-on experience. 'TTLVG Z00 &MiR General Requirements • One hotel room with two beds for two nights • Water and electricity (3-20 amp circuits & 1- 30 amp circuit) within 50 feet of the zoo • Hand washing station located directly at the petting zoo exit. Stations to be maintained by Petpalooza. • Parking within approximately 100 feet from the petting zoo for our 45 foot stock trailer. The trailer will house the exotic animals and staff overnight. • Pine shavings (approx. 15) to be used for animal bedding. • Petting Zoo will be open to the public, free of charge, up to 9 hours per day Zoo Enclosure The zoo enclosure is composed of attractive and sturdy, white, powder-coated fencing with double door entrance and exit. Heavy ground tarps are laid down to protect the flooring and keep the environment clean. The pine shavings used for bedding are changed daily and entire zoo is wiped down and sanitized daily. t f Professional signs, banners, and ��`% u i ` artistic animal cutouts are all included. The entire perimeter of the zoo enclosure is surrounded by a � �. � • - - !I stanchion and chain style barrier rut.;r�, is _ma extending out 4 feet from the r 6' .tl� ®ig4lL� ! l� ! fencing, this prohibits onlookers `" k #,y ,,� I� � i,Ti ° , from reaching through and feeding 'Th s y I --1st .'� unwanted items to the animals. ? 1 ( ('z , • y?wr. [ M T. A•SW'•. ��snt*-L_v ^•tl..'^��4 41�iP Staff The zoo will be staffed with friendly and knowledgeable uniformed attendants. All of our staff members are very experienced in looking out for everyone's safety and keep the zoo immaculately clean and attractive at all times. Our staff will proudly wear sponsors' T-shirts and will work with any sponsors to provide a place for their banners and information — — E * . Animals a, - The petting zoo includes 40 beautiful, r "' friendly hand-raised animals including: t &(.1, Four breeds of dairy and miniature goats, three breeds of sheep, Miniature k Sicilian Donkeys, Llamas, Fallow Deer, d--''«: - • - ° { Call Ducks, chickens, Vietnamese T . LR Potbellied Pigs, Bennett Wallabies, and a , ` 1� + , ; .- large variety of baby animals, many of It il jF F/r �� f ~� 1-- �s`' them still being fed with baby bottles.• ;.... ,a Feed The Great American Petting Zoo will sell feed cones to the public, which allows the public to get close and personal with all of our friendly animals. Cones sell for $3 each or 2 for $5 and GAEC — will retain all proceeds. Ag-Ventureland Kids' Area This interactive and educational agricultural exhibit features agricultural f�� ;�\�'•• themed hands-on activities, pedal tractor area, and crafts. Ten colorful /7.2',,. •j'. 10' x 10' tents are filled with fun activity stations such as simulated cow 1 (. milking with a life-size fiberglass cow, pony saddling, corn box, and much 11 more. This attraction also includes professionally designed educational tT. • • ? / signage. l' g Sea:,--' Requirements and Size • One hotel room with two beds for two nights • A level 50' x 60' area • Electricity and water located within 30 feet of the exhibit • A trash receptacle for daily clean up • 50 Bales of straw for seating and decoration • Ag-Ventureland will be open free of charge up to 9 hours Exhibit Staffing - Staffing will be provided by GAEC Staff members are friendly, courteous, and knowledgeable and wear nametags and colorful farm themed uniforms. Activity Stations • Milk A Cow! A life-size, fiberglass Holstein cow kids can milk! Of course it's water that re- circulates through the bucket and it's a clever way to teach kids how to milk a cow. • Saddle a Pony! Welsh pony style life-size stuffed animals that kids can brush and put real saddles and bridles on. From cinches to curry combs, kids get to practice and learn how to care for a horse. • Corn Box! This station has an 8 x 8 sandbox; filled with corn and filled with fun! Kids pile in and play with trucks and tractors. • Eggs to Market Hen House! Gather eggs from beneath adorable stuffed hens into baskets, put them in cartons and bring them to market! • Music Station! Kids can make music the old fashioned way with washboards, triangles, and iron cymbals all fastened to a wagon wheel stand. • Rope a Steer! Steer horns, straw, a saddle set on a barrel in a wooden cradle and a rope! Talk about fun! Even the adults love this station. • Scarecrow Building! Kids can get real creative and build a scarecrow on a stand using clothes, hats, straw and more. • Super Dooper Pooper Scooper! Kids love this station featuring life-size farm critters in a miniature farm setting. Kids frolic in the straw, rake, and push the wheelbarrows around the animals. It's fun to pretend you're a super dooper pooper scooper! • Old Fashioned Go Fish Game! Kids can try their hand at catching a prize bag filled full of fun and educational toys. GAE Co. will retain all proceeds from sales • Craft Station! Our staff helps children create beautiful, fun and FREE crafts to take home. • Pedal Tractor Area! A fair favorite! Kids have great fun pedaling authentic replicas of traditional farm tractors in a fenced off area in the center of the activity stations! "GASCAR" Crazy Animal Races ��8 �4 7 r17 Farmyard Follies Animal Behavior 1 � , ' vw, r e Show 4,JoM t- GASCAR is interspecies animal _ racing like you've never seen before! s"•: i; - Each show consists of four race heats t h' ' , featuring a variety of farm animals, - !t :tl,� ' . tii audience participation, and prize ; �' i -Cl r ' /1/ giveaways for winning race -1 �` ..cheerleaders. Our presentation is as • /always professionally and thoughtfully ;'designed with bright red and white r - tents, beautiful hand-painted / backdrops, colorful flags, and bright . / aluminum fencing. `` ' ��. . Farmyard Follies is a funny i -ea —74-4- $ ; and delightful show, that will edu-fain b r_t. t'�j",> '- _ r `� ', and amaze your fair attendees, from .y, Y� i . the young to the young at heart! v �dp . ,� ,�, _ � s °�, ' Featuring Fiona No No the famous sr�'r'r 'r.� tai ck yJ ! V' f j3S �- a"rx , f r ;,y�4 ,, -„ 4tl14 "diva" donkey and her farmyard ( 1 r r s ,'I .' friends, Fiona makes the audience roar • with laughter as she attempts to "help" r the host of the show. This one of a Avg-"i•� Iwo s kind show is full of fascinating animal I' facts and animal behavior that will -- truly "EDU-TAIN"! Space needed and Structure • A minimum level 45' x 65' area to a � �•"`"r maximum 60' x 80' area t�•+� ' r. 7iJ 4 .t'�. .�' . • Follies utilizes the center of the -.; �•. ; c 91 • • : ' .L r.• .• racetrack as its show ring e. . � i • `' fir• • GASCAR requires an additional level r' ' • �' �`�` ti:Ent rarwar 201x 20' space for displaying animals L�i�- ;..�t l at-,..; si; between shows _• , 4�" a . _ •- • GASCAR provides racetrack, lighting, ,;��•,e:sae 'w • _,, professionally designed signs, and } " y,,�i' . -•-F=Ia wireless speaker system. • No public contact with the animal _m:• • f .• T. stars is permitted ?sue ,*S t •Y�.Y�.}Mr • •S_ •�$t•y.'JL'. ..r. : M.L. Shows • 3 GA5CAR races and 2 Farmyard Follies shows • Shows should be at least one hour and thirty minutes apart • Show times may be determined by Petpalooza Requirements • A level set up area with water and electricity within 50 feet • Pine shavings (approx. 25) for racetrack and bedding of animal display area • A trash receptacle for daily clean up • Seating for audience (if available)