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Home My WebLink AboutLA 7983 WA State DOT N, I � Washington State Transportation Building 1I/ Department of Transportation 310 Maple Park Avenue S.E. p P P.O. Box 47300 Olympia,WA 98504-7300 Lynn Peterson 360-705-7000 Secretary of Transportation TTY: 1-800-833-6388 www.wsdot.wa.gov rte._...-.., November 16, 2015 NOV 2 0 2015 Ms. Ingrid Gaub City Engineer C`„ :1-,f °• City of Auburn 25 West Main Street Auburn, Washington 98001 City of Auburn 37" and B Street NW Railroad Crossing Safety Improvements HSR-1140(053) Dear Ms. Gaub: Enclosed for your information and file is a copy of Supplement Number 3 to Local Agency Agreement LA-7983 for the subject project between the state and your agency. This supplement transfers funds from PE to CN and within the CN Phase as per your request. All costs exceeding those shown on this agreement are the sole responsibility of your agency. You may proceed with the administration of this project in accordance with your WSDOT approved Certification Acceptance agreement. Si ere Jason Greer Federal Authorization Engineer Local Programs JG:ac Enclosure cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NI382-121 I- . Vwro Washington State Local Agency Agreement Supplement Department of Transportation Agency Supplement Number City of Auburn 3 I • Federal Aid Project Number Agreement Number CFDA No. 20.205 HS R-1140(053) LA-7983 (Catalog of Federal Domestic Assistance) The Local Agency requests to supplement the agreement entered into and executed on April 5, 2013 All provisions in the basic agreement remain in effect except as modified by this supplement. The change to the agreement are as follows: Project Description Name 37th& B St NW Railroad Crossing Safety Improvements Length Termini BNSF Railway to B Street NW Description of Work ✓ No Change Reason for Supplement Transfer funds from CN Contract to CN BNSF to account for additional cost on pre-signal interconnect work.Transfer CE Consultant funds to CE Agency to reflect additional costs incurred to coordinate project construction with BNSF Railway. Are you claiming indirect cost rate? Yes ✓ No Project Agreement End Date November 1,2017 Does this change require additional Right of Way or Easements? Yes ✓ No Advertisement Date: December 30, 2014 Estimate of Funding T e of Work (1) (2) (3) (4) (5) YP Previous Supplement Estimated Total Estimated Agency Estimated Federal AgreemenUSuppl. Project Funds Funds Funds PE 130,000.00 -3,000.00 27,000.00 5,400.00 21,600.00 80 ova a.Agency b.Other Consultant 1 55,000.00 0.00 1 55,000.00 1 11,000.00 44,000.00 1 Federal Aid c.Other I 0,00 I 1 1 Participation Ratio for PE d.State 1 2,500.00 2,500.00 500.00 1 2,000.00 1 e.Total PE Cost Estimate_ta.n.c.d) 1 87,500.00 -3,000.00 84,500.00 16,900.00 67,600.00 f80ghf of Ways f.Agency 0.00 q.other BNSF 1 4,500.00 0.00 1 4,500.00 900.00 3,600.00 Federal Aid h.Other I 1 0.00 1 Participation 0,00 Ratio for RW i.State i.Total RNV Cost Estimate_O.a.n«) 4,500.00 0.00 4,500.00 900.00 3,600.00 1 Construction 199,000.00 -20,000.00 179,000.00 35,800.00 143,200.00 80 % k.Contract I.Other BNSF 59,500.00 20,000.00 79,500.00 15,900.00 63,600.00 m.Other Consultant 1 7,938.00 -6,000.00 1 1,938.00: 388.00 1550 Federal Aid n.Other Non Participating 1 4,800.00 0.00 1 4,800.00 4,800.00 0.00 1 Participation 1 25,000.00 1 9,000.00 34,000.00 1 6,800.00 27,200.00 Ratio for CN (_Agency p.State 1 1,000.00 1 0.00 1,000.00 200.00 800.00 1 a.Total CN Cost Estimate_Ik.l+m.nwro] 797,238.00 1 3,000.00 300,238.00 63,888.00 236,350.00 r.Total Project Cost Estimate tey'q) 339,238.00 0.00 389,238.00 81,688.00 1 307,550.00 1 The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligated, it accepts and will compl with the applicable provisions. Agency Official Washington .to Departmerft of Transportation By Title C k_ t Director, Loc.I Program 1 ^ w Date Executed DOT Form 140-041 Page 1 Revised 0512015 Agency Supplement Number City of Auburn 3 Federal Aid Project Number Agreement Number CFDA No. 20.205 HSR-1 140(053) LA-7983 (Catalog of Federal Domestic Assistance) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200- Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date-This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). DOT Form 140-041 Page 2 Revised 05/2015