HomeMy WebLinkAbout03-21-2016 Minutes aTroF -1�-���,o• City Council Meeting
e,TT �-�-�T March 21, 2016 - 7:00 PM
IlV' ' :V n1V Auburn City Hall
j°' �VAiHWGTqN MINUTES
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers in attendance: Deputy Mayor Largo Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel, and Rich
Wagner.
Department Directors and staff members present included: Innovation and
Technology Director Paul Haugan, Director of Community Development and
Public Works Kevin Snyder, Assistant Director of Engineermg Services/City
Engineer Ingrid Gaub, Assistant Director of Public Works Randy Bailey,
Environmental Services Manager Chris Andersen, City Attorney Daniel
B. Heid, Director of Administration Dana Hinman, Parks, Arts and Recreation
Director Daryl Faber, Police Commander David Colglazier, Assistant City
Engineer Jacob Sweeting, Finance Director Shelley Coleman, Planner
Alexandria Teague, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
There was no announcement, proclamation or presentation.
III. APPOINTMENTS
There was no appointment for Council consideration.
IV. AGENDA MODIFICATIONS
There was no change to the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS 8� GORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the p/ace on the agenda where the public is invited to speak fo the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
Charlaine Rice, 1811 F Street SE, Auburn
Ms. Rice spoke in favor of inedicinal marijuana and spoke about her family
experience with marijuana. She expressed concern with recreational
marijuana and opposes any additional retail marijuana stores in Auburn.
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Wanda Granquist, 2935 17th Street SE, Auburn
Ms. Granquist expressed opposition to a retail marijuana business located at
2801 Auburn Way South. Ms. Granquist spoke about the potential for
increased in crime in the neighborhood and a decrease in property values
should a retail marijuana business locate at 2801 Auburn Way South.
Mayor Backus advised a moratorium is in place prohibiting the allowance,
acceptance or processing of applications for business licenses and permits for
marijuana related businesses. Mayor Backus explained the Washington State
Liquor and Cannabis Board, however, grants state marijuana licenses even
though the City's moratorium is in place.
Laura Moser, Waste Management, 701 2nd Street NW, Auburn
Ms. Moser, representing Waste Management and the City's current provider
for solid waste, spoke regarding Resolution No. 5210. Ms. Moser proposed
the best rates for solid waste services can be achieved through renegotiation
of the current contract rather than competitive bidding.
Virginia Haugen, 2503 R Street SE; Auburn
Ms. Haugen spoke in favor of Resolution No. 5210 and competitive bidding
for solid waste services. Ms. Haugen spoke against marijuana related
businesses in the city of Auburn.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs inay report on the status of their ad hoc
Council Committees'progress on assigned tasks and may give their
recommendations to the City Council, if any.
Councilmember Trout-Manuel reported on behalf of the Council ad hoc committee
that reviews claims and payroll vouchers. Councilmember Trout reported she and
Councilmember DaCorsi reviewed the March 7 and March 21 claims and payroll
vouchers as presented and described on this evening's agenda, The Committee
recommends approval of the claims and payroll vouchers as presented.
Deputy Mayor Wales reported the membership of the Finance ad hoc committee
will change as of the second quarter of 2016. The committee will be chaire.d by
Councilmember DaCorsi, and Councilmember Baggett will replace Councilmember
Trout-Manuel. Deputy Mayor Wales thanked Councilmember Trout-Manuel for her
service on the committee.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the February 16, 2016 Regular City Council Meeting
B. Minutes of the February 29, 2016 Special City Council Meeting
C. Claims Vouchers - March 7, 2016 (Coleman)
Claims voucher numbers 437534 through 437754 in the amount of
$3,675,643.94 and four wire transfers in the amount of $176,501.62 and dated
March 7, 2016.
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D. Claims Vouchers - March 21,_2016 (Coleman)
Claims voucher numbers 437755 through 437939 in the amount of
$2,261,477.07 and five wire transfers in the amoun4 of $590,227.82 and dated
March 21, 2016.
E. Payroll Vouchers - March 7, 2016 (Coleman)
Payroll check numbers 536261 ;hrough 536291 in the amount of$697,739.07
and electronic deposit transmissions in the amount of$1,431,374.97 for a grand total of
$2,129,114.04 for the period covering February 11, 2016 to March 2, 2016.
F. Payroll Vouchers - March 21, 2016 (Coleman)
Payroll check numbers 536292 through 536323 in the amount of$563,005.87
and electronic deposit transrimissions in the amount of$501,190.11 for a grand total of
$1,064,195.98 for the period covering March 3, 2016 to March 16, 2016.
G. Public Works Project No. CP1219 .(Snyder)
City Council approve Final Pay Estimate No. 6 to Contract No. 15-03 in the
amount of $908.85 and accept construc4ion of Project No. CP1219 Valley AC
Main Replacement
H. Public Works Project No. CP1208 (Snyder)
Ci.ty Council approve Final Pay Estimate No. 11 to Contract No. 14-10 in the
amount of$2,472.42 and accept construction of Project No. CP1208, Sewer
Pump Station Improvements
�. Agreement with ESRI for GIS Software and Maintenance (Haugan)
City Council approve an agreement between fhe City of Auburn and Esri for
GIS software and maintenance.
Deputy Mayor Wales moved and Councilmember Holman seconded to
approve the Consent Agenda.
Deputy Mayor Wales noted the Consent Agenda includes minutes, claims
vouchers, payroll vouchers, final pay estimate and acceptance of Public Works
Project No. CP1219, final pay estimate and acceptance of Public Works
Project No. CP1208, and a GIS software contract.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
X. ORDINANCES
A. Ordinance No. 6586, Second Reading (Snyder)
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the renewal of Franchise Agreement No. 10-23
and amendment of Ordinance No. 6344 wifh New Cingular Wireless PCS, LLC
MOTION TO ADOPT ORDINANCE NO. 6586 CARRIED UNANIMOUSLY. 7-0
g. Ordinance No. 6589, Second Reading (Snyder)
An Ordinance of fhe City Council of fhe City of Auburn, Washington, approving
the Final Plat of Canyon Creek at Peasley - Division 1
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Councilmember Holman spoke in favor of Ordinance No. 6589.
Councilmember Holman noted the plat was approved by the Hearing Examiner
in July 2014, and the developer has posted a $215,000.00 performance bond.
Deputy Mayor Wales reminded that Ordinance No. 6589 was discussed at the
March 14, 2016 special meeting.
MOTION TO ADOPT ORDINANCE NO. 6589 CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6590, First Reading (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, approving
the Final Plat of Hazel View
Deputy Mayor Wales moved and Councilmember Peloza seconded to adopt
Ordinance No. 6590.
In response to questions from Councilmember Peloza, Director Snyder stated
the Valley Regional Fire Authority has required future residences on certain
lots be equipped with fire sprinkler systems due access considerations.
Councilmember Peloza inquired regarding street lighting for the plat. Assistant
Director of Engineering Services/City Engineer Gaub explained street lighting
is part of the City's infrastructure, which the developer bwlds and then c.onveys
to the City; street lighting is not included on the plat documents.
Councilmember Holman pointed out the plat was originally approved through
the King County Hearing Examiner in 2006, and City Engineer Gaub issued a
Certificate of Improvements/Complefion of Improvements on March 15, 2016.
Deputy Mayor Wales added that the plat is located east of Hazelwood
Elementary and Rainier Middle School, consisting of 5.22 acres and 20 lots.
In response to a question from Councilmember Peloza, Assistant Director
Gaub explained there is an existing private access road that extends north to
304th. There is a gate between the private access road and the new road
constructed as part of the Hazel View plat. City Attorney Heid added that the
developer has posted a bond to secure acquisition of additional rights-of-way
along the emergency access road.
Councilmember DaCorsi inquired about the maintenance of Tract D, which is a
private joint-use driveway and tract for the benefit of Lots 7 and 8. Assistant
Director Gaub explained the owners of the lots taking acce.ss off of Tract D are
responsible for the maintenance of the tract.
Councilmember Peloza inquired regariiing safe walking conditions for
children. Assistant Director Gaub stated the private roadway is intended to
become a public roadway in the future. Additionally, the area from Hazel View
and the Hazelwood development next to it is a bussed area and not within the
walking zone for 4he schools. The private roadway is not their designated
walking route.
Councilmember Peloza noted the plat must comply with King County drainage
provisions. Assistant Director Gaub explained the Hazel View plat was
onginally filed and approved for processing under King County codes and
standards. The plat is vested under King County codes, but the City worked
with the developer to also meet the Gity's standards where appropriat
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Director Snyder agreed with Assistant Director Gaub's statements and
reiterated that the developer has a legal vested right under King County
standards. Director Snyder also added the City cannot legally force the
developer to comply with City standards, but the developer can voluntarily
work with the City. City Attorney Heid reminded that before the Lea Hill
annexation occurred, the City entered into an agreement with King County that
would allow developers, who had already fled their applications with King
County before annexation to the City of Auburn, to continue with the process
identified in the agreement, which is to develop under King County codes
where they were vested.
D. Ordinance No. 6592, First Reading (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6533, the 2015-2016 Biennial BudgeYOrdinance, as amended
by Ordinance No. 6558, Ordinance No. 6563, Ordinance No. 6570, and
Ordinance No. 6571, authorizing amendment to the City of Auburn 2015-2016
Budget as set forth in Schedule "A" and Schedule "B"
Deputy Mayor Wales moved and Councilmember Trout-Manuel seconded to
adopt Ordinance No. 6592.
Deputy Mayor Wales pointed out the budget amendment consists primarily of
carry-forward requests for projects and programs that were authorized and
started in 2015 but not yet completed.
Councilmember Wagner inquired regarding the $949,855.00 in
miscellaneous project carry forward requests. Innovation and Technology
Director Haugan stated the Innovation and Technology Department was
without a director for eight months and there were a number of projects not
completed last year that included: an integrated citizen engagement program,
electronic plan review for Community Development and Public Works, fiber
and surveillance camera replacements, a Spillman upgrade, a CRW land
managemenUpermitting software upgrade, wireless expansion, ITS video
system maintenance, a construction management program, fber to the golf
course and parks building, and computer upgrades for staff.
Councilmember Holman pointed out the budget amendment includes a
program improvement for an additional custodian for Parks and Recreation to
cover the additional activities at the Community Center and Teen center,
Activity Center, Senior Center and PRAB.
Councilmember Peloza inquired regarding the Lea Hill Road property
acpuisition and building demolition. Assistant Director of Engineering
Services/City Engineer Gaub stated the property acquisition is for property
along Lea Hill Road and 8th Street near the 104th Street intersection and is
part of the Lea Hill Road Improvements Project.
Councilmember Trout-Manuel inquired regarding the arterial street
preservation carry-forward. Assistant Director Gaub s4ated the carry-forward is
for projects not completed in 2015 and includes several streets throughout the
city.
Councilmember Peloza inquired regarding gambling excise tax revenues.
Finance Director Coleman stated the amendment reflects a $100,000.00
balloon payment from Iron Horse Casino on a promissory note for back taxes. I
Director Coleman reminded the gambling excise tax was permanently reduc d
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from twelve percent to four percent.
Councilmember DaCorsi in.quired regarding the reduction in citywide telephone
business and occupation tax revenues. Director Coleman explained fhe City
has seen a steady decline in these revenues. In 2009, the revenues were $2.2
million; in 2015, 4he revenues were $1.7 million.
XI. RESOLUTIONS
A. Resolution No. 5199 (Snyder) .
A Resolution of the City Council of the City of Auburn, Washington, approving
the 2016 Stormwater Management Program Plan and authorizing the Mayor to
include a copy of the Program Plan in the National Pollutant Discharge
Elimination System Western Washington Phase II Municipal Stormwater
Permit Annual Report for 2015 to the Washington State Department of Ecology
Councilmember Holman moved and Deputy Mayor Wales seconded to adopt
Resolution No. 5199.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5210 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, expressing
the City's intent to procure a new solid waste collection contract through a
competitive bidding process
Deputy Mayor Wales moved and Councilmember Trout-Manuel seconded to
adopt Resolution No. 5210.
Deputy Mayor Wales spoke in favor of Resolution No. 5210 and opening the
contract for competitive bidding.
Councilmember Wagner inquired whether the City could renegotiate the
current contract with Waste Management, and if the result is not satisfactory,
solicit bids. City Attorney Heid said the timing may be too restrictive as the
contract expires at the end of 2017. Director Coleman spoke in favor of
soliciting bids in order to evaluate services and prices.
Councilmember DaCorsi spoke in favor of soliciting bids for a new solid waste
contract.
Director Coleman explained the benefit of a bidding process is to obtain
competitive pricing, provide transparency, and enhance services.
Councilmember Peloza spoke in favor of competitive bidding.
Councilmember DaCorsi explained the City would be soliciting bids for basic
services and bids for alternative, additive services.
Councilmember Baggett commented the bidding process may
produce innovative options.
Councilmember Trout-Manuel spoke in favor of the competitive bidding
process for solid waste services.
Councilmember Wagner proposed the City issue a request for proposals rather
than solicit bids.
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Director Coleman recommended soliciting bids in order to evaluate the base
services by pricing and consider additional options/alternative services.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 5212 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the dedication of a portion of City-owned property as City right of way
Deputy Mayor Wales moved and Councilmember Peloza seconded to adopt
Resolution No. 5212.
Resolution No. 5212 authorizes the dedication of property as right-of-way for
the extension of 8th S4reet SE and 9th Street SE to serve the new Community
and Teen Center.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolufion No. 5219 (Faber) .
A Resolution of the City Council of the City of Auburn, Washingfon, authorizing
the acceptance of a grant from the Cultural Development Authority of King
County ("4Culture") and authorizing the Mayor and City Clerk to execute the
necessary contracts to accept said funds
Councilmember Holman moved and Councilmember Baggett seconded to
adopt Resolution No. 5219.
Resolution No. 5219 authorizes the acceptance of a $200,000.00 4Culture
grant for renovation of the historic post office building at 100 Auburn Avenue
as an Arts and Culture Center.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 5222 (Heid)
A Res.olution of the City Council of the City of Auburn, Washington, expressing
the support for full state funding of the Municipal Research and Services
Center with no conditions
Councilmember Holman moved and Councilmember Peloza seconded to
adopt Resolution No. 5222.
Resolution No. 5222 expresses the Council's support for state funding of the
Municipal Research and Services Center. Councilmember Holman spoke in
favor of the resolution and sustaining Municipal Research and Services
Center.
Councilmember Peloza spoke in favor of Resolution No. 5222.
Councilmember DaCorsi stated the Municipal Research and Services
Center provides a valuable resource for municipalities.
Mayor Backus stated in the current proposed Senate budget for the state, the
funding for MRSC has been eliminated.
MOTION CARRIED UNANIMOUSLY. 7-0
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XII. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regu/ar Council meet�ng.
A. From the Council
Deputy Mayor Wales reported the Auburn Junior City Council met earlier
today. At the March 28th Council Study Session, the Junior City Council will
be presenting the Council with an overview of their activities at the National
League of Cities and proposing a new ordinance relating to the Junior City
Council membership. Deputy Mayor Wales also reported on her attendance at
the King County Board of Health meeting where the Board passed a resolution
that will allow King County Health to work with courts in ensuring compliance
with Washington state law related to the surrender of firearms by individuals
subject to certain court orders.
Councilmember Trout-Manuel reported on the work of the DV Task Force
and noted the passage of ESHB 1840 relating to the surrender of firearms by
individuals subject to protection orders, restraining orders and no-contact
orders. Councilmember Trout-Manuel also reported on her attendance at a
DARE graduation, the Building Bridges program at Auburn High School, and
the Junior City Council meeting.
Councilmember Peloza reported on his attendance at the South County Area
Transportation Board meeting, the Airport Advisory Board meeting, the King
County Solid Waste Advisory Committee meeting, and the National League of
Cities Conference where he attended a forum on the epidemic
of opioids/heroin abuse and overdose.
Counciimember Wagner reported on his attendance at 4he Puget Sound
Regional Council Transportation Policy Board meeting where members
discussed road preservation and lifeline network needs. Councilmember
Wagner also reported on his attendance at the Pierce County Regional
Council meeting where the Council received a presentation by Pierce County
Health and the City of Puyallup regarding Puyallup's comprehensive health
element to their Comprehensive Plan.
Councilmember Holman reported on his attendance at the Puget Sound
Regional Council (PSRC) Growth Management Policy Board at which Auburn's
Comprehensive Plan was apprbved by the Board and will be forwarded to the
PRSC Executive Board for approval. Councilmember Holman also reported on
his attendance at the National League of Cities Conference, where he is a
member of the Community and Economic Development Federal Advocacy
Committee. The Committee work plan consists of affordable workforce
housing issues, homelessness, after school prbgrams, Community
Development and Block Grant funding, maintaming the taz free status for
municipal bonds, water infrastructure problems, and re-authorization of the
federal Brownfield funding. Councilmember Holman also reported on his
attendance at the First Tier Suburbs Council where the Council discussed
refurbishing and maintain older neighborhoods, suburban
homelessness, transportation needs, local funding strategies, water and
infrastructure needs in older communities. Councilmember Holman also
attended fhe Celebrate Diversity breakfast where former Secretary of Housing
and Urban Developmen4 Henry Cisneros was the guest speaker.
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Councilmember DaCorsi reported on his attendance at the National League of
Cities Conference as a member of the Transportation Infrastructure Services
Committee. The Committee reviewed the FAST Act, future mobility options,
and Committee policies. While at the National League of Cities Conference,
Councilmember DaCorsi attended a session on Innovation on Fair and
Affordable Housing. Councilmember DaCorsi also reported on his attendance
at the Regional Transit Committee meeting.
B. From the Mayor
Mayor Backus reported she joined King County Executive Dow Constantine
and Seattle Mayor Ed Murray as they co-convened the Heroin Addiction Task
Force. Mayor 8ackus also reported on a meeting among Governor Inslee, the
State Department of Commerce Director Brian Bonlender, and Association of
Washington Cities representatives regarding affordable housing and
homelessness. Mayor Backus reported on her attendance at the National
League of Cities Conference, where she attended meetings with the
Washington State congressional delegation on such topics as affordable
housing, homelessness, economic development, transportation, and the
potential relocation of the General Services Administration. Mayor Backus
also attended a press conference by Challenge Seattle, a private-sector
organization consisting of 17 chief execu4ive o�cers of the largest and most
prominent businesses in the King County region. Challenge Seattle, led by
former Governor Chris4ine Gregoire, will be working on issues relafed fo
transportation, education and job creation.
XIII. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:39 p.m.
APPROVED this 4th day of April, 2016.
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NANCY B K S, MAYO Danielle Daskam, City Clerk
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