HomeMy WebLinkAbout05-16-2016 CITY COUNCIL AGENDACity Council Meeting
May 16, 2016 - 7:00 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
A. Proclamation - National Public Works Week
Mayor Nancy Backus to proclaim May 15-21, 2016 as "National Public Works
Week" in the City of Auburn.
III. APPOINTMENTS
A. Planning Commission Appointments
Mayor and City Council to approve the following appointments to the Planning
Commission. Each will be appointed to serve a new three year term to expire on
December 31, 2018:
Dimitri Moutzouris
Daniel Shin
Phillip Stephens
(RECOMMENDED ACTION: City Council confirm the appointments to the
Planning Commission.)
B. Junior City Council Appointments
City Council to confirm the following appointments to the Junior City Council for
a two-year term to expire August 31, 2018:
Ethan Thomas
Cheyanne Gaines
Caitlyn Tesch
Justen Hardaway
(RECOMMENDED ACTION: City Council confirm the appointments to the
Junior City Council.)
C. Junior City Council Appointments
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City Council to confirm the following appointments to the Junior City Council, as
alternates, for a two-year term to expire August 31, 2018:
Jon Kosaka
Diego Izquierdo
Karla Cardenas
Finella Chiang
Uriel Parra
Matthew St. George
Tanner Johnson
(RECOMMENDED ACTION: City Council confirm the appointments to the
Junior City Council.)
D. Junior City Council Reappointments
City Council to confirm the following reappointment of Mary Riel and Brandon
Berend to the Junior City Council for two-year terms expiring August 31, 2018.
(RECOMMENDED ACTION: City Council confirm the reappointments to the
Junior City Council.)
IV. AGENDA MODIFICATIONS
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Franchise Agreement No. 06-21* (Snyder)
City Council to conduct a public hearing on the renewal of Franchise
Agreement No. 06-21 for Puget Sound Energy, Inc. to continue to operate
within the City’s rights-of-way natural gas transmission and distribution
facilities for sale and service to customers throughout the city
(RECOMMENDED ACTION: City Council conduct the public hearing.)
2. Community Development Block Grant Reallocation/Amendment
(Hinman)
City Council to conduct a public hearing to receive comments and
suggestions with regard to the Community Development Block Grant
(CDBG) Reallocation/Amendment
(RECOMMENDED ACTION: City Council conduct the public hearing.
For further action, see Resolution No. 5231.)
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
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VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendation to the City Council, if any.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the May 2, 2016 Regular City Council Meeting*
B. Minutes of the April 25, 2016 Council Study Session*
C. Minutes of the August 24, 2015 Study Session*
D. Claims Vouchers (Coleman)
Claims voucher numbers 438466 through 438725 in the amount of
$6,675,985.33 and four wire transfers in the amount of $622,741.06 and dated
May 16, 2016.
E. Payroll Vouchers (Coleman)
Payroll check numbers 536422 through 536452 in the amount of $555,654.52
and electronic deposit transmissions in the amount of $1,423,457.00 for a grand
total of $1,979,111.52 for the period covering April 28, 2016 to May 11, 2016.
F. Public Works Project No. CP1515* (Snyder)
City Council grant permission to advertise for bids for Project No. CP1515, 2016
Local Street Reconstruction and Preservation Project
G. Public Works Project No CP1118 & CP1119* (Snyder)
City Council approve Final Pay Estimate No. 12 to Contract No. 14-19 in the
amount of $27,426.61 and accept construction of Project Nos. CP1118 (Auburn
Way South Pedestrian Improvements Dogwood Street SE to Fir Street SE) and
CP1119 (Auburn Way South Corridor Improvements Fir Street SE to Hemlock
Street SE)
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
VIII. UNFINISHED BUSINESS
IX. NEW BUSINESS
X. RESOLUTIONS
A. Resolution No. 5231* (Hinman)
A Resolution of the City Council of the City of Auburn, Washington, amending
the 2014 and 2015 Annual Action Plan related to the Community Development
Block Grant
(RECOMMENDED ACTION: City Council adopt Resolution No. 5231.)
XI. MAYOR AND COUNCILMEMBER REPORTS
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At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
B. From the Mayor
XII. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Franchise Agreement No. 06-21
Date:
May 9, 2016
Department:
CD & PW
Attachments:
Draft Ordinance
Ordinance
Budget Impact:
$0
Administrative Recommendation:
City Council to hold a public hearing in consideration of renewal of Franchise
Agreement No. 06-21.
Background Summary:
Per Auburn City Code Chapter 20.06.140 a public hearing shall be held to consider
the renewal and amendment of Franchise Agreement No. 06-21 for Puget Sound
Energy, Inc to continue to operate within the City’s rights-of-way natural gas
transmission and distribution facilities for sale and service to customers throughout the
City. The date of the public hearing was set by Resolution No. 5223 on May 2, 2016.
Reviewed by Council Committees:
Councilmember:Staff:Snyder
Meeting Date:May 16, 2016 Item Number:PH.1
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Draft Ordinance No. 6593
PSE Gas Franchise Agreement Renewal
March 21, 2016
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ORDINANCE NO. 6593
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE RENEWAL
AND AMENDMENT OF ORDINANCE NO. 6018 FOR PUGET
SOUND ENERGY, INC FRANCHISE AGREEMENT FOR THE
TRANSMISSION, DISTRIBUTION AND SALE OF NATURAL
GAS
WHEREAS, on June 14, 2006, the City Council adopted Ordinance No.
6018, granting a natural gas franchise to Puget Sound Energy, Inc. (“PSE”); and,
WHEREAS, Puget Sound Energy, Inc. wishes to renew said Franchise
Agreement for an additional five year term; and
WHEREAS, the City wishes to make minor amendments to the terms of
the Agreement; and
WHEREAS, following proper notice, the City Council held a public hearing
on PSE’s request for renewal and amendment of Ordinance No. 6018, at which
time representatives of PSE and interested citizens were heard in a full public
proceeding affording opportunity for comment by any and all persons desiring to
be heard; and
WHEREAS, based upon the foregoing recital clauses and from
information presented at such public hearing and from facts and circumstances
developed or discovered through independent study and investigation, the City
Council now deems it appropriate and in the best interest of the City and its
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Draft Ordinance No. 6593
PSE Gas Franchise Agreement Renewal
March 21, 2016
Page 2 of 6
inhabitants that the renewal and amendment of Ordinance No. 6018 be granted
to PSE.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. The City approves PSE’s application for renewal for one five-
year period as provided for in Section 14 of Ordinance No. 6018, a copy of which
is attached hereto, marked as Exhibit A, under the conditions set forth in this
Ordinance. Such five-year renewal period shall commence on the effective date
of this Ordinance.
Section 2. Section 17.6 and Section 17.7 of Ordinance No. 6018 are
hereby amended as follows;
17.6 During the term of this Franchise, PSE shall also provide the
City (and maintain current) a written list showing the names and telephone
numbers of the specific departments and (if applicable) individuals within
PSE that may be contacted by the City to identify and address problems
and issues that arise under this Franchise. PSE shall ensure that the list
includes contact information for addressing emergency support and
technical support issues (with emergency support being available 24
hours per day), and shall ensure that the names and telephone numbers
appearing on the list in those areas have the expertise and authority (or
access to the same) needed to address the problem or issue promptly and
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Draft Ordinance No. 6593
PSE Gas Franchise Agreement Renewal
March 21, 2016
Page 3 of 6
effectively. PSE shall use all reasonable efforts to respond to requests
from the City promptly, to work diligently with the City in resolving any
problems or issues identified by the City, and to actively communicate with
the City regarding each problem or issue from the time it is first identified
by the City until the time it is resolved. PSE shall update the list a
minimum of annually or more frequently as necessary to ensure that it
remains current and shall give written notice of the change to the City.
17.7 PSE and the City shall meet at a minimum of annually or
more frequently as necessary, as reasonably requested by the other party
from time to time, to discuss and coordinate their activities and upcoming
projects with respect to construction which may affect the public ways in
any manner in and effort to minimize public inconvenience, disruption or
damages.
Section 3. PSE shall, within thirty (30) days after the effective date of
this Ordinance, file with the City, a fully executed Statement of Acceptance of this
Ordinance, which written acceptance shall be Exhibit B, attached hereto and
incorporated herein by this this reference.
Section 4. This Ordinance shall supersede Ordinance No. 6018 to the
extent that it contains terms and conditions that change, modify, delete, add to,
supplement or otherwise amend the terms and conditions of Ordinance No.
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------------------------------
Draft Ordinance No. 6593
PSE Gas Franchise Agreement Renewal
March 21, 2016
Page 4 of 6
6018. All other provisions of Ordinance No. 6018 shall remain unchanged and in
full force and effect.
Section 5. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 6. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainder of this ordinance, or the validity of its application to other persons or
circumstances.
Section 7. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
FIRST READING: _________________
SECOND READING: ______________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
PH.1 Page 9 of 87
------------------------------
Draft Ordinance No. 6593
PSE Gas Franchise Agreement Renewal
March 21, 2016
Page 5 of 6
ATTEST:
___________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
Published: _________________
PH.1 Page 10 of 87
------------------------------
Draft Ordinance No. 6593
PSE Gas Franchise Agreement Renewal
March 21, 2016
Page 6 of 6
EXHIBIT “B”
STATEMENT OF ACCEPTANCE
Puget Sound Energy, Inc., for itself, its successors and assigns, hereby accepts
and agrees to be bound by all lawful terms, conditions and provisions of the
Franchise Agreement, Ordinance No. 6018, attached hereto and incorporated
herein by this reference as amended by Ordinance No. 6593.
Puget Sound Energy
3130 S 38th Street
Tacoma, WA 98409
By: Date:
Name: Cathy Koch
Title: Director, Planning
STATE OF _______________)
)ss.
COUNTY OF _____________ )
On this ____ day of _______________, 2016, before me the undersigned, a
Notary Public in and for the State of __________, duly commissioned and sworn,
personally appeared, __________________ of _________, the company that
executed the within and foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said company, for the
uses and purposes therein mentioned, and on oath stated that he/she is
authorized to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal on the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
___________, residing at
MY COMMISSION EXPIRES:
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Community Development Block Grant
Reallocation/Amendment
Date:
May 11, 2016
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing to receive comments and suggestions with
regard to the Community Development Block Grant (CDBG)
Reallocation/Amendment. For further action, see Resolution No. 5231.
Background Summary:
The process of a substantial amendment is required by the U.S. Dept. of Housing and
Urban Development (HUD) and the City’s Consolidated Plan to reallocate funds from
cancelled or postponed projects. The City of Auburn anticipates approx. $430,000.00
of unused CDBG funds will be available for projects that are consistent with federal
regulations and objectives and policies of the Auburn Consolidated Housing and
Community Development Plan. Planned projects include preconstruction and planning
for Auburn Youth Resources Arcadia House, Downtown Business Façade
Improvements and rehabilitation of a City-owned transitional house.
Reviewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:May 16, 2016 Item Number:PH.2
AUBURN * MORE THAN YOU IMAGINEDPH.2 Page 31 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the May 2, 2016 Regular City Council Meeting
Date:
May 5, 2016
Department:
Administration
Attachments:
5-2-2016 minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 16, 2016 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 32 of 87
City Council Meeting
May 2, 2016 - 7:00 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers in attendance: Bob Baggett, Claude DaCorsi, John Holman, Bill
Peloza, Yolanda Trout-Manuel, and Rich Wagner. Deputy Mayor Largo Wales
was excused.
Department Directors and staff members in attendance included: Director of
Administration Dana Hinman, Innovation Technology Director Paul Haugan, City
Attorney Daniel B. Heid, Community Development and Public Works Director
Kevin Snyder, Assistant Director of Engineering Services/City Engineer Ingrid
Gaub, Police Commander Mark Caillier, Parks, Arts and Recreation Director Daryl
Faber, Finance Director Shelley Coleman, Assistant Director of Community
Development Services Jeff Tate, and Deputy City Clerk Shawn Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
A. Affordable Housing Week Proclamation
Mayor Backus to proclaim the week of May 16-22, 2016 as Affordable Housing
Week in the city of Auburn.
Mayor Backus read and presented a proclamation declaring the week of May 16-
22, 2016 as Affordable Housing Week in the City of Auburn to Joy Scott from
South King Housing and Homelessness Partnership Housing Development
Consortium.
Ms. Scott thanked Council for their support of the South King Housing and
Homelessness Partnership Housing Development Consortium. She stated the
need is significant. Sylvia Fuerstenberg from Auburn Youth Resources stated she
was impressed with the City for the work done on homelessness. Ken Taylor from
Valley Cities thanked Mayor Backus and Council membersfor their support with
the Phoenix Rising project. The new facility will help young adults transition out of
homelessness. Paula Matthysse from Auburn Youth Resources thanked the
Mayor and Council for their support.
III. APPOINTMENTS
There was no appointment for Council consideration.
IV. AGENDA MODIFICATIONS
There was no agenda modification.
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CA.A Page 33 of 87
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
No one came forward to speak.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendations to the City Council, if any.
Councilmember DaCorsi reported on behalf of the Finance ad hoc committee that
reviews claims and payroll vouchers. Councilmember DaCorsi reported he and
Councilmember Baggett reviewed the claims and payroll vouchers as presented and
described on this evening's agenda and recommend their approval.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the April 18, 2016 Regular Council Meeting
B. Claims Vouchers (Coleman)
Claims voucher numbers 438306 through 438465 in the amount of $1,212,910.90
and five wire transfers in the amount of $193,123.47 and dated May 2, 2016.
C. Payroll Vouchers (Coleman)
Payroll check numbers 536390 through 536421 in the amount of $704,858.21
and electronic deposit transmissions in the amount of $1,399,731.04 for a grand
total of $2,104,589.25 for the period covering April 14, 2016 to April 27, 2016.
D. Public Works Project No. C222a0 (Snyder)
City Council grant permission to advertise for bids for Project No. C222a – S
277th Street Corridor Capacity & Non-Motorized Trail Improvements
E. Public Works Project No. CP1507 (Snyder)
City Council grant permission to advertise for bids for Project No. CP1507, Auburn
Way North Preservation
F. Public Works Project No. CP1411 (Snyder)
City Council grant permission to advertise for bids for Project No. CP1411,
Muckleshoot Indian Tribe Master Meters
Councilmember Holman moved and Councilmember DaCorsi seconded to
approve the Consent Agenda.
Councilmember Holman noted the consent agenda contains minutes, claims,
payroll vouchers and permission to advertise public works projects.
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CA.A Page 34 of 87
Councilmember Wagner noted Public Works Project C222a0 is a corridor
improvement.
Councilmember Peloza asked about the funds for the dedicated right-of-way for
Project C222a0. Assistant Director of Engineering Services/City Engineer Gaub
explained the agreement with RPG includes the dedication of right-of-way and
pond area necessary for improvements along 277th. The City has valued the
necessary area at about $1.3 million. The dedicated property is included in the
costs and also on the funding side of the project.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
X. ORDINANCES
A. Ordinance No. 6567 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 5.10.040, 5.15.110, 5.20.080 and 5.22.120 of the Auburn City
Code relating to enforcement of the City's business license requirement
Councilmember Peloza moved and Councilmember Trout-Manuel seconded to
adopt Ordinance No. 6597.
Councilmember Peloza stated this ordinance establishes general business
licensing requirements for the City.
Councilmember Holman stated the more tools Council can give the enforcement
officers the better product they are able to give the public.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Ordinance No. 6599 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, approving the
Final Plat of Dulcinea
Councilmember Holman moved and Councilmember Peloza seconded to adopt
Ordinance No. 6599.
Councilmember Holman stated this item has been through the final plat process.
Councilmember DaCorsi stated in the Hearing Examiner comments there is a
property conflict. He asked if the City had any liability with the conflict if the final
plat is approved. City Attorney Heid stated the City Council approval confirms the
preliminary plat requirements have been meet. The City has no liability in the land
conflict.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. RESOLUTIONS
A. Resolution No. 5217 (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending the
City Council Rules of Procedure as adopted by Ordinance No. 5802 and amended
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CA.A Page 35 of 87
by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105, 5112
and 5115
The Council considered Resolution No. 5217 prior to the ordinances on the
agenda.
Councilmember Holman moved and Councilmember Baggett seconded to adopt
Resolution No. 5217.
Councilmember Holman stated the resolution amends the City Council's operating
procedures. The Council has discussed this resolution at two study sessions. It
will allow Council to use study sessions to discuss and refine ordinances prior to
action at a Council meeting.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 5223 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, setting a
public hearing to consider the renewal of Franchise Agreement No. 06-21 and
amendment of Ordinance No. 6018 with Puget Sound Energy, Inc.
Councilmember Peloza moved and Councilmember DaCorsi seconded to adopt
Resolution No. 5223.
Councilmember Peloza stated this resolution allows for the renewal of a franchise
agreement.
MOTION CARRIED UNANIMOUSLY. 6-0
XII. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
Councilmember DaCorsi reported he attended the Valley Cities Phoenix Rising
grand opening and the King County Regional Transit Committee meeting.
Councilmember Holman reported he attended the Chamber of
Commerce Recognition of Service Award Dinner and the Washington State
Forensic Investigation Council meeting.
Councilmember Wagner congratulated Tribal Councilmember Cross on receiving
the Chamber of Commerce Recognition of Service Award.
Councilmember Peloza reported he attended the Clean Sweep event and an oil
hazardous materials seminar.
Councilmember Trout-Manuel reported she attended the Chamber of
Commerce Recognition of Service Award dinner, the Clean Sweep event, the
Lions Club Fishing Derby and Healthy Kids Day at the YMCA.
B. From the Mayor
Mayor Backus thanked Council, staff and volunteers for participation in the Clean
Sweep event. She reported she attended the Auburn Food Bank Empty Bowls
event, the Communities and Schools fundraiser at Green River College, the Lions
Club Fishing Derby and the Healthy Kids Day at the YMCA.
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XIII. ADJOURNMENT
There being no further business before the Council, the meeting adjourned at 7:41 p.m.
APPROVED this 16th day of May, 2016.
__________________________________ __________________________________
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 25, 2016 Council Study Session
Date:
May 11, 2016
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 16, 2016 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 38 of 87
City Council Study Session
April 25, 2016 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 5:30 p.m. in the Council Chambers
of Auburn City Hall located at 25 West Main Street in Auburn.
A. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Claude DaCorsi, John
Holman, Bill Peloza, Yolanda Trout-Manuel and Rich Wagner. Councilmember
Bob Baggett was excused.
City officials and staff members present included: Mayor Nancy Backus, Chief of
Police Bob Lee, City Attorney Daniel B. Heid, Assistant City Attorney Jessica
Leiser, Economic Development Manager Doug Lein, Community Development and
Public Works Director Kevin Snyder, Director of Administration Dana Hinman,
Innovation and Technology Director Paul Haugan, Human Resources and Risk
Management Director Rob Roscoe, and City Clerk Danielle Daskam.
At this time, the meeting recessed to executive session. See "Executive Session"
below for more information.
II. Announcements, Reports, and Presentations
A. King County Metro Long Range Transit Plan Presentation (20 Minute
Presentation/10 Minute Q&A)
Senior Transit Planner Paul Roybal and Transportation Planner Briana Lovell from
King County Metro
Using a PowerPoint presentation, Transportation Planner Briana Lovell presented
King County Metro's Long Range Vision for 2040 - Metro Connects. The
plan is considered a draft and public comments will be accepted until May 20,
2016.
In anticipation of one million more people and 850,000 more jobs in the region over
the next 25 years, King County Metro developed a plan to meet the increasing
demand for transit, coordinate its service with Sound Transit and other
transportation providers, promote equity and social justice to ensure fair treatment,
access and opportunity for all users, and reduce emissions.
It is projected that a 70 percent growth in Metro service, from 3.5 million service
hours to 6 million service hours will be needed by 2040.
Ms. Lovell reviewed the types of service available in the transit network, including
frequent service, express service, and local service.
Key transit issues in Auburn include connections to downtown Auburn and Auburn
Way North, which will be a focus for future growth. Additionally, service to the
Muckleshoot Indian Tribe and City of Enumclaw will be expanded.
The proposed plan includes: 20 new RapidRide lines around the county coming
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service tailored to community needs, connections to Link Rail, expanded travel
options, and improvements to 600 miles of roadways.
Senior Transit Planner Paul Roybal stated the transit system will require substantial
capital and service investments. He spoke regarding the capital facilities needed to
support the 2040 plan, including dedicated bus lanes in certain corridors and traffic
signal priority on 600 miles of roadway for all service types.
Metro Connect will provide travel options including ride matching, community
shuttles, first and last mile connections, and accessibility improvements.
Mr. Roybal stated Metro will partner with jurisdictions to improve non-motorized
connectivity to the transit system, invest in park and rides, and improve
passenger facilities to ensure safety and ease of use.
Metro Connects projects a 40 percent park and ride increase with 13,000
new park and ride spaces, which would be distributed throughout the county.
Metro will work with agencies in developing transit-oriented development around
the transit centers. Mr. Roybal stated passenger facilities will change significantly
in the future and will be major activity centers and assets in the community.
Mr. Roybal reported that in order to increase 70 percent more bus service, 500
more buses, two or three additional bus bases, additional passenger facilities, and
additional bus lay-over facilities will be required.
Mr. Roybal stated the Plan would be implemented in six year implementation
periods.
Councilmember DaCorsi questioned the prioritization criteria. Ms. Lovell stated
that once the plan is adopted there will be a higher certainty between communities
and Metro of Metro's future plans. During implementation phases, communities will
be able to communicate its local priorities and growth centers.
Councilmember Wagner expressed his opinion that transit agencies are not
adequately showing the benefit of public transit to the non-regular user of transit.
Councilmember Holman expressed concern about the linking of RapidRide with the
Link light rail system. He suggested that RapidRide should also augment
commuter rail.
In response to a question from Councilmember Peloza, Mr. Roybal stated Metro is
always seeking grant funding for all facilities, and RapidRide has been the
beneficiary of several federal grants administered through the Puget Sound
Regional Council.
Councilmember DaCorsi spoke regarding the need for alternative services in South
King County.
Councilmember Trout inquired about ride sharing incentives. Mr. Roybal stated
Metro is working on trial projects, including Trip Pool which is an on demand ride
share program.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Facade Improvement Progress Update (15 Minute Presentation/15 Minute Q&A
(Hinman)
Economic Development Manager Doug Lein presented a PowerPoint and short
video regarding the downtown façade improvement program. Mr. Lein stated the Page 2 of 4
CA.B Page 40 of 87
Council's agenda packet includes a summary of the grants provided in 2015 and a
project information sheet for each of the seven façade improvement projects
completed thus far. Three additional projects are still in process. The 2015
Budget included $100,000.00 for the downtown façade improvement project, and
the total grants awarded in 2015 totaled $99,007.89. The projects included: the
Auburn Valley Barber Shop at 316 East Main Street; Home Plate Pub at 144 East
Main Street; Tribeca Spa at 510 East Main Street; PNW Dentistry at 110 D Street
SE; the Masonic Temple at 10 Auburn Way South; Hello Gorgeous Boutique at 204
East Main Street; 230/240 Auburn Way South; West Law Offices at 332 1st Street
NE; Zola's Café at 402 East Main Street; and Nelson's Jewelry at 101 East Main
Street.
In response to a question from Councilmember Peloza, Economic Development
Manager Lein stated City staff are actively working with the owner of the building at
102 East Main Street to develop a façade improvement design.
B. Resolution No. 5217 (5 Minute Presentation/10 Minute Q&A) (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending the
City Council Rules of Procedure as adopted by Ordinance No. 5802 and amended
by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105, 5112
and 5115
City Attorney Heid presented Resolution No. 5217, which was discussed at the
March 28, 2016 Study Session. The Resolution amends the Council Rules of
Procedure to add clarification on Council liaison positions and provide a change
from first and second reading of ordinances to a requirement for preliminary review
of all ordinances at a Study Session prior to placement on the City Council regular
or special meeting agendas for Council review and adoption.
All Councilmembers spoke in favor of the changes as presented.
Councilmember Wagner suggested adding an additional preamble statement to
reflect the change would accommodate the need of the City Council to either
expedite review of ordinances where no further discussion is needed or to slow
down the process when more discussion is warranted.
Councilmember Holman proposed adding "study session" to Section 2.6,
paragraph 2.
The Resolution will be included on the May 2nd Council agenda for consideration.
IV. EXECUTIVE SESSION
At 5:32 p.m. immediately following the call to order and roll call, Deputy Mayor Wales
recessed the meeting to executive session for approximately 10 minutes in order to
discuss pending litigation pursuant to RCW 42.30.110(1)(i). City Attorney Heid, Police
Chief Lee, Human Resources and Risk Management Director Roscoe, and Assistant
City Attorney Jessica Leiser attended the executive session. It was indicated no final
action would follow the executive session.
The meeting reconvened at 5:39 p.m.
V. ADJOURNMENT
There being no further discussion, the meeting adjourned at 6:34 p.m.
Page 3 of 4
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APPROVED this _____ day of _________________________, 2016.
_____________________________________ ________________________________
LARGO WALES, DEPUTY MAYOR Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 24, 2015 Study Session
Date:
May 11, 2016
Department:
Administration
Attachments:
08-24-2015 Study Session Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 16, 2016 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 43 of 87
City Council Study Session
August 24, 2015 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Holman called the meeting to order at 5:48 p.m. in the
Council Chambers at Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
City Councilmembers present: Deputy Mayor John Holman, Rich
Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Yolanda
Trout and Claude DaCorsi.
Department Directors and staff members present included: City
Attorney Daniel B. Heid, Assistant City Attorney Neil Wachter,
Community Development and Public Works Director Kevin
Snyder, Assistant Director of Engineering Services/City Engineer
Ingrid Gaub, Utilities Engineering Manager Lisa Tobin, Street
Systems Engineer Jai Carter, Transportation Manager Pablo Para,
Innovation and Technology Director Paul Haugan, Public Affairs and
Marketing Manager Dana Hinman, Police Chief Bob Lee, Assistant
Police Chief Bill Pierson, Finance Director Shelley Coleman, and
Deputy City Clerk Shawn Campbell.
II. Announcements, Reports, and Presentations
Mayor Backus introduced Paul Haugan as the City's new Information and
Technology (IT) Director and thanked IT Operations Manager Ashley
Riggs and IT Customer Support Manager Reba Stowe for acting as interim
director over the last several months.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. 2nd Quarter 2015 Financial Report (Coleman)
Director Coleman presented the Financial Report for the second
quarter of 2015. She explained the City is currently tracking below
budgeted expenditures and above budgeted revenues. The
Development Service fees are above the projected budget. The
building permit revenue should meet the projected budget. The Public
Works sector is over budget due to development projects not being
billed out yet. Once the services have been billed out to the
individual project the public works fund will be positive. Sales tax
revenue is tracking above budget and above the 2014 actual. Utility
tax revenue is below budget dues to mild weather.
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Councilmember Peloza asked for additional details on
the business licensing process. Director Coleman explained the
City bills businesses for their business license the first of December.
Many of the businesses pay the fee prior to the end of the year. The
amount in the 2nd Quarter report is the amount that the City has
received after January 1, 2015.
Councilmember Peloza asked how much grace period a business
is given to pay their business license fee. Director Snyder stated the
City allows an initial 30 day grace period and then sends a second
notice with a second 30 days due date. If the business still has not
paid then code enforcement meets with the business owner. If
payment is not received within 60 days from the meeting with Code
enforcement, the City will start the formal code enforcement process.
B. Resolution No. 5163 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute Public Way
Agreement No. 15-22 between the City of Auburn and Sprint
Communications Company L.P.
Transportation Manager Para presented Resolution No. 5163 for a
Public Way agreement with Sprint Communications Company
L.P. The agreement for has been reviewed by staff and meets all
requirements and staff is recommending approval.
Councilmember Osborne clarified this agreement is for the same
facilities as the previous agreement.
C. Annual Street Selection for Arterial and Local Street Preservation
(Snyder)
Street Systems Engineer Carter presented the annual street selection
for Arterial and Local Street Preservation process. The
projects scheduled to be done in the 2016 reconstruction phase are
rebuilds of 21st Street NE including drainage, F Street SE
including drainage and water and 25th Street SE including drainage
and water. On 25th Street SE the City will also be performing an LID
survey for sewer. These streets are all in very poor condition.
Street Systems Engineer Carter explained there are several streets in
the West Hill area that the City is proposing to add thin overlay and
replace the curb ramps. Some streets will require patching prior to
the overlay.
Councilmember Osborne asked how much of the budget is carryover
from 2015. Street Systems Engineer Carter explained there was $1.6
million in the 2016 budget. Funds from the 2014 and 2015 budget
were carried forward in the amount of $600,000.00. The funds for the
design and completing the 2016 projects will take a large amount of Page 2 of 4
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the carryover.
Street Systems Engineer Carter presented the 2017 program. The
streets scheduled to be repaired are 19th Street SE and G Street SE
and 26th Street SE, 27th Street SE, 28th Street SE and F Street, T
Street and U Street. The City is also doing a thin overlay project
on 53rd Avenue, 302nd Place and cul-de-sacs off of S 300th Street.
Councilmember Peloza asked when B Street SE will be on the list of
streets to be fixed. Transportation Manager Para explained the City is
considering changes downtown and do not want to repair roads twice.
Staff is looking at what can be done in the interim. Street Systems
Engineer Carter stated the condition of B Street SE is not rated as low
as other streets that require rebuilding.
Councilmember Osborne noted the City has listed the streets in order
of necessity for repair. Street Systems Engineer Carter's list
represents all inputted data and priorities. Staff
also distributes projects among different areas of the City.
Councilmember Trout left the meeting at 6:45 p.m.
D. Easement Relinquishment for 1905 Howard Road SE, Parcel
1921059206 (Snyder)
Assistant Director Gaub introduced a development proposal for 1905
Howard Road SE. She stated there is an easement that has been
recorded for the City's benefit for a storm property. The easement was
for the purpose of a sanitary septic system for the storm property. The
property has been developed as a storm pond with infiltration facilities
on the property. There is no septic system built within the easement.
The developer has requested the City relinquish the easement for the
sanitary septic system in place of providing an easement for the City
to connect a sewer line across the property. Valley Regional Fire
Authority also has an easement for the same purpose that is no
longer needed. Staff recommends relinquishment of the easements to
the developer.
Councilmember Wales asked if the City gives the developer the
easement what are they going to do with the property and what is the
value of the property. Assistant Director Gaub explained any value for
the easement is only proportional to the property. Staff feels the new
easement is comparable to the value of the proposed relinquished
easement. The developer is planning to build a senior housing facility
on the property.
Councilmember Osborne stated the previous easements
were dedicated before the City had sewers. There is not a need for
septic systems now that the sewer system is available.
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IV. OTHER DISCUSSION ITEMS
No other items were discussed.
V. ADJOURNMENT
There being no further discussion, the meeting adjourned at 7:01 p.m.
APPROVED this 16th day of May, 2016.
_____________________________ ______________________________
LARGO WALES, DEPUTY MAYOR Shawn Campbell, Deputy City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
May 11, 2016
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
Claims voucher numbers 438466 through 438725 in the amount of $6,675,985.33
and four wire transfers in the amount of $622,741.06 and dated May 16, 2016.
Reviewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:May 16, 2016 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 48 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
May 11, 2016
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 536422 through 536452 in the amount of $555,654.52
and electronic deposit transmissions in the amount of $1,423,457.00 for a grand total
of $1,979,111.52 for the period covering April 28, 2016 to May 11, 2016.
Reviewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:May 16, 2016 Item Number:CA.E
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1515
Date:
May 9, 2016
Department:
CD & PW
Attachments:
Vicinity Map
Budget Status Sheet
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1515, 2016 Local
Street Reconstruction and Preservation Project
Background Summary:
The 2016 Local Street Reconstruction and Preservation Project will reconstruct 0.59
miles of local streets (shown on the attached map) and overlay 0.70 miles of local
streets as part of the 2016 Local Street Preservation program. Improvements to the
storm drainage infrastructure will also be constructed on the project streets to address
local storm drainage issues. This work is funded by the 103 (Local Street Preservation
Program) Fund.
This project will also replace deteriorated and undersized water mains as shown on
the attached map. This work will be funded by the 460 (Water) Fund.
Construction of this project is anticipated to start by July of 2016.
Based on the latest Engineer’s Estimate for the work a project budget contingency of
$3,348.00 remains in the 103 (Local Street Preservation Program) Fund.
Unless bids are lower than expected, it is anticipated that an in-fund adjustment will be
needed in the 460 Water Fund in the estimated amount of $93,715.00. These funds
are available from last year's Water fund for the Street Improvement
program because the actual expenditures were less than originally budgeted. The
actual amount of this adjustment (if any) will be addressed in the consent item brought
to Council for the consideration of award of this project.
Reviewed by Council Committees:
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Councilmember:Staff:Snyder
Meeting Date:May 16, 2016 Item Number:CA.F
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Project No: CP1515 Project Title:
Project Manager: Jai Carter
15% Design Review
Initiation Date: _August 24, 2015________ Permision to Advertise
Advertisement Date: _May 19, 2016_______ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years
Actual
2015 2016 Future Years Total
103 Fund - Local Street 5,438 2,355,911 2,361,349
460 Fund - Water 603,711 603,711
Total 0 5,438 2,959,622 0 2,965,060
Activity Prior Years
Actual
2015 2016 Future Years Total
Design Engineering - City Costs*5,438 7,500 12,938
Design Engineering - Consultant Costs 312,770 312,770
Construction Estimate 2,561,638 2,561,638
Authorize Contingency (5%)128,082 128,082
Material Testing 15,000 15,000
Construction Engineering - City Costs*5,000 5,000
Construction Engineering - Consultant Costs 20,000 20,000
Total 0 5,438 3,049,990 0 3,055,428
*City staff costs for Local street design and construction are not charged against the project budget and are not shown here.
Prior Years
Actual
2015 2016 Future Years Total
*103 Funds Budgeted ( )0 (5,438)(2,355,911)(2,361,349)
103 Funds Needed 0 5,438 2,352,563 2,358,001
*103 Fund Project Contingency ( )0 (0)(3,348)0 (3,348)
103 Funds Required 0 0 0 0 0
Prior Years
Actual
2015 2016 Future Years Total
*460 Funds Budgeted ( )0 0 (603,711)0 (603,711)
460 Funds Needed 0 0 697,426 0 697,426
*460 Fund Project Contingency ( )0 0 0 0 0
460 Funds Required 0 0 93,715 0 93,715
* ( # ) in the Budget Status Sections indicates Money the City has available.
103 Local Street Budget Status
460 Water Budget Status
BUDGET STATUS SHEET
2016 Local Street Reconstruction and Preservation Project
Date: May 11, 2016
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP1515-2016 Local St Reconstruction & Preservation\3.00 Project Management\3.20 Budget\CP1515
BudgetStatusSheet.xls 1 of 1CA.F Page 53 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No CP1118 & CP1119
Date:
May 10, 2016
Department:
CD & PW
Attachments:
CP1118 Budget Status Sheet
CP1119 Budget Status Sheet
CP1118 Final Pay Estimate No. 12
CP1119 Final Pay Estimate No. 12
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 12 to Contract No. 14-19 in the amount
of $27,426.61 and accept construction of Project Nos. CP1118 (Auburn Way South
Pedestrian Improvements Dogwood Street SE to Fir Street SE) and CP1119 (Auburn
Way South Corridor Improvements Fir Street SE to Hemlock Street SE).
Background Summary:
This construction contract includes two City projects: CP1118 – Auburn Way South
Pedestrian Improvements (Dogwood to Fir) and CP1119 – Auburn Way South
Corridor Improvements (Fir to Hemlock). The improvements constructed by these
projects include: new sidewalks, lighting, bus pull-outs, undergrounding of overhead
utilities and removal of utility poles, a pedestrian crossing at Fir Street, U-turns at Fir
and Hemlock Streets, medians, a new traffic signal at Hemlock Street, storm drainage,
water, and sewer utility improvements, intelligent transportation system improvements,
and widening of Auburn Way South between Fir and Hemlock Streets to be five lanes
(2 lanes in each direction with a center turn lane). The project also included the
replacement of approximately 1,600 feet of 10-inch water main within the project
paving limits with a new 12-inch water main.
A project budget contingency of $1,687.00 for CP1118 and $152,340.00 for CP1119
remain in the 102 Fund and includes additional revenues associated with the
Washington State Department of Transportation (WSDOT) Overlay and the
Muckleshoot Indian Tribe (MIT) utility undergrounding agreements to be included in
Budget Amendment 6, as indicated on the attached budget status sheets.
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A project budget contingency of $8,252.00 for CP1118 remains in the 460 Water Fund
and a project budget contingency of $1465.00 for CP1119 remains in the 431 Sewer
Fund.
The final contract amount is within the budget and within the authorized contingency
for the project.
Reviewed by Council Committees:
Councilmember:Staff:Snyder
Meeting Date:May 16, 2016 Item Number:CA.G
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Project No: CP1118 Project Title:
Project Manager: Jacob Sweeting Date: 5/11/16
Advertisement
Initiation Date: August 15, 2011 2016 Carryforward
Advertisement Date: February 10, 2015 Contract Award
Award Date: March 16, 2015 Change Order Approval
Contract Final Acceptance
Funding
Prior Years
(Actual)2015 (Actual)2016 Total
102 Fund - Unrestricted 7,031 115,893 54,714 177,638
102 Fund - Traffic Impact Fees 0 115,000 115,000
102 Fund - Federal Grant 100,000 100,000
102 Fund - State Grant 166,367 603,237 769,604
102 Fund - Muckleshoot Indian Tribe Funds 41,900 76,155 155,000 273,055
102 Fund - Muckleshoot Indian Tribe Funds*56,945 56,945
102 Fund - Century Link Agreement 9,700 109,599 5,000 124,299
102 Fund - Comcast Agreement 9,700 50,167 5,000 64,867
102 Fund - WSDOT Agreement 0 107,750 107,750
460 Fund - Water 4,973 277,799 23,704 306,476
Total 339,671 1,455,600 300,363 2,095,634
* Revenue funds to be included in BA6
Activity
Prior Years
(Actual)2015 (Actual)2016 Total
Design 339,671 49,464 0 389,135
Construction - Original Contract 1,014,403 46,372 1,060,775
Construction - Change Orders 1,2, 3 260,626 0 260,626
Construction Contract - Line Item Adjustments 34,034 -6,076 27,958
Subtotal Construction Contract 1,309,063 40,296 1,349,359
Construction Contract - (CP1119 Water)21,561 21,561
Construction - Engineering 75,512 22,381 99,425
Construction - PSE Direct Construction Costs (Undergrounding)227,747 227,747
Total Construction 0 1,406,136 290,424 1,698,092
Project Total 339,671 1,455,600 290,424 2,087,227
Prior Years
(Actual)2015 (Actual)2016 Total
*102 Funds Budgeted ( )(334,698)(1,177,801)(276,659)(1,789,158)
102 Funds Needed 334,698 1,177,801 274,972 1,787,471
*102 Fund Project Contingency ( )0 0 (1,687)(1,687)
102 Funds Required 0 0 0 0
Prior Years
(Actual)2015 (Actual)2016 Total
*460 Funds Budgeted ( )(4,973)(277,799)(23,704)(306,476)
460 Funds Needed 4,973 277,799 15,452 298,224
*430 Fund Project Contingency ( )0 (8,252)(8,252)
430 Funds Required 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
460 Water Budget Status
BUDGET STATUS SHEET
Auburn Way South Pedestrian Improvements -
Dogwood St SE to Fir St SE
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Page 1 CP1118 Budget Status Sheet.xlsCA.G Page 56 of 87
Project No: CP1119 Project Title:
Project Manager: Jacob Sweeting Date: 5/11/16
Advertisement
Initiation Date: August 1, 2011 2016 Carry Forward
Advertisement Date: February 10, 2015 Contract Award
Award Date: March 16, 2015 Change Order Approval
Contract Final Acceptance
Funding
Prior Years
(Actual)
2014
(Actual)
2015
(Actual)2016 Total
102 Fund - Unrestricted 5,051 143,039 56,329 204,419
102 Fund - Traffic Impact Fees 0 250,000 209,229 459,229
102 Fund - TIB Grant 364,449 143,727 1,948,007 2,456,183
102 Fund - MIT Funds (TIB Match)91,112 82,260 353,676 527,048
102 Fund - MIT Funds (Utility Undergrounding)215,800 14,200 230,000
102 Fund - Century Link Agreement 10,856 136,671 10,000 157,527
102 Fund - Comcast Agreement 10,856 54,291 10,000 75,147
102 Fund - WSDOT Agreement 61,117 61,117
102 Fund - WSDOT Agreement Amendment*44,162 44,162
460 Fund - Water 3,907 96 275,331 279,334
Sewer Funds 7,428 46,016 53,444
Total 471,947 640,833 3,147,239 287,591 4,547,610
* Revenue funds to be included in BA6
Activity
Prior Years
(Actual)
2014
(Actual)
2015
(Actual)2016 Total
Design 434,440 239,743 57,815 731,998
Property Acquisition 37,507 401,090 274 438,871
Construction - Original Contract 0 0 2,717,711 6,751 2,724,462
Construction - Change Orders 1, 2, 3 0 0 282,866 72,138 355,004
Construction Contract - Line Item Adjustments 0 0 22,498 -1,579 20,920
Subtotal Construction Contract 0 0 3,023,076 77,310 3,100,386
Construction Contract Charge to CP1118 -21,561 -21,561
Construction - Engineering 0 0 86,170 43,741 129,911
Construction - PSE Direct Construction Costs 0 14,200 14,200
Total Construction 0 0 3,087,684 135,251 3,244,497
Project Total 471,947 640,833 3,145,773 135,251 4,415,365
Prior Years
(Actual)
2014
(Actual)
2015
(Actual)2016 Total
*102 Funds Budgeted ( )(460,612)(640,737)(2,825,892)(287,591)(4,214,832)
102 Funds Needed 460,612 640,737 2,825,892 135,251 4,062,492
*102 Fund Project Contingency ( )(0)(0)(0)(152,340)(152,340)
102 Funds Required 0 0 0 0 0
Prior Years
(Actual)
2014
(Actual)
2015
(Actual)2016 Total
*460 Funds Budgeted ( )(3,907)(96)(275,331)0 (279,334)
460 Funds Needed 3,907 96 275,331 0 279,334
*460 Fund Project Contingency ( )0 0 (0)0 (0)
460 Funds Required 0 0 0 0 0
Prior Years
(Actual)
2014
(Actual)
2015
(Actual)2016 Total
*Sewer Funds Budgeted ( )(7,428)0 (46,016)0 (53,444)
Sewer Funds Needed 7,428 0 44,551 0 51,979
*Sewer Fund Project Contingency ( )0 0 (1,465)0 (1,465)
Sewer Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
102 Arterial Street Budget Status
460 Water Budget Status
Sewer Funds Budget Status
BUDGET STATUS SHEET
Auburn Way South Corridor Improvements - Fir St SE to
Hemlock St SE
Funds Budgeted (Funds Available)
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TBG102313023604SEA_ExD_ImprovementsMap_v15
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FAA Employment
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Center
Muckleshoot
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Sherwood
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Apartments
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Apartments
U lity
Undergrounding
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Undergrounding
Limits
LEGEND
Bus Stop to be Removed/Relocated
New/Relocated Bus Stop
New Traffic Signal
Access Management Curb
Access Management Island
U-turn Access to be Provided
Auburn Way South Pedestrian and Corridor Improvements Dogwood Street SE to Hemlock Street SE
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5231
Date:
May 11, 2016
Department:
Administration
Attachments:
Resolution No. 5231
Action Plan Reallocation and Amendment
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5231.
Background Summary:
The preparation of an annual action plan is required by the U.S. Department of
Housing and Urban Development (HUD) in order for the City to receive federal funds
under the Community Development Block Grant (CDBG) program. The City operates
under a Consolidated Plan that is currently in effect for 2015-2019. The Action Plan
outlines proposed expenditures to implement the goals of the City's Consolidated
Plan. It identifies federal and local funds expected to be available, indicates the
activities on which they will be spent, and sets goals for the number and type of
services expected to be provided.
The City of Auburn anticipates approximately $430,000.00 of unused CDBG funds will
be available for projects that are consistent with federal regulations and objectives and
policies of the Auburn Consolidated Housing and Community Development
Plan. Planned projects include preconstruction and planning for Auburn Youth
Resources Arcadia House, Downtown Business Façade Improvements and
rehabilitation of a City-owned transitional house.
Reviewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:May 16, 2016 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 73 of 87
RESOLUTION NO 5 2 3 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE 2014 AND
2015 ANNUAL ACTION PLAN RELATED TO THE
COMMUNITY DEVELOPMENT BLOCK GRANT
WHEREAS, the City of Auburn was designated as an entitlement community
by the U S. Department of Housing and Urban Development (HUD) for its
Community Development Block Grant (CDBG) Program; and
WHEREAS, the primary objective of the Consolidated Plan and CDBG
Program is the development of viable urban communities by providing decent
housing and a suitable living environment and expanding economic opportunities,
principally for persons of low- and moderate-income; and
WHEREAS, to reallocate funds from prior years' projects which are not active,
the City of Auburn must amend the 2014 and 2015 Annual Action Plans for its
Consolidated Plan, which serves as a federally required planning document to guide
the City of Auburn's human service and community development efforts; and
WHEREAS, the planning process to develop the Consolidated Plan involved
citizen participation and guidance from non-profit and governmental agencies
serving low income residents in the community; and
WHEREAS, the City Council of the City of Auburn heard and considered
public comment about its proposed use of Community Development Block Grant
funds and amendment to the 2014 and 2015 Annual Action Plans;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE TO
Resolution No. 5231
May 11, 2016
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RES.A Page 74 of 87
Section 1. The City hereby amends the 2014 and 2015 Annual Action Plans
and adopts the amendment to its 2014 and 2015 Annual Action Plan Updates to the
Consolidated Plan.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out directions of the legislation.
Section 3. This Resolution shall be in full force and effect upon passage and
signatures hereon.
DATED and SIGNED this day of 2016.
NANCY BACKUS, MAYOR
ATTEST
Danielle Daskam, City Clerk
APP O ED RM
aniel B. He d, City Attorney
Resolution No. 5231
May 11, 2016
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RES.A Page 75 of 87
Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Auburn anticipates funding for the duration of the Consolidated Plan from
• CDBG
• City of Auburn General Fund allocation for Community Services
Anticipated Resources
Program Source
of
Funds
Uses of
Funds
Expected Amount Available Year 1 Expected
Amount
Available
Reminder
of
ConPlan
$
Narrative
Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 519,114 0 0 519,114 2,076,456
General
Fund
public -
local
Public Services
500,000 0 0 500,000 2,000,000
Table 1 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of
how matching requirements will be satisfied
The City of Auburn relies on CDBG funds to support community and economic
development projects and activities in efforts to support low to moderate income
populations become self sufficient and sustain affordable housing. However, CDBG
funds are not the only source of funds the City uses to support community projects and
activities. The City's general funds are used to support community projects in addition to
CDBG funds.
CDBG funds do not require matching funds.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the
needs identified in the plan
N/A
Discussion
The City of Auburn will use CDBG funds to support all eligible projects and activities
that align with CDBG guidelines and regulations.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information
Sort Order Goal
Name
Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal
Outcome
Indicator
1 Ensure a
Suitable
Living
Environment
2015 2019 Non-Housing
Community
Development
Economic
Opportunity
Homeless
Prevention
and
Intervention
CDBG:
$66,664
Public service
activities other
than
Low/Moderate
Income
Housing
Benefit: 15
Persons
Assisted
Public service
activities for
Low/Moderate
Income
Housing
Benefit: 55
Households
Assisted
2 End
Homelessness
2015 2019 Homeless Homeless
Prevention
and
Intervention
CDBG:
$62,500
Homeless
Person
Overnight
Shelter: 5
Persons
Assisted
Homelessness
Prevention: 30
Persons
Assisted
3 Ensure
Decent,
Affordable
Housing
2015 2019 Affordable
Housing
Public
Housing
Affordable
Housing
Development
and
Preservation
Neighborhood
Revitalization
CDBG:
$289,950
Public service
activities other
than
Low/Moderate
Income
Housing
Benefit: 30
Persons
Assisted
Homeowner
Housing
Rehabilitated:
55 Household
Housing Unit
4 Planning and
Administration
2015 2015 Planning and
Administration
CDBG:
$100,000
Table 2 – Goals Summary
Goal Descriptions
1 Goal Name Ensure a Suitable Living Environment
Goal Description
2 Goal Name End Homelessness
Goal Description
3 Goal Name Ensure Decent, Affordable Housing
Goal Description
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4 Goal Name Planning and Administration
Goal Description
Annual Action Plan
2015
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
AP-35 Projects - 91.420, 91.220(d)
Introduction
Auburn's Annual Action Plan provides descriptions of proposals of how funds will be
prioritized to achieve goals identified in the Consolidated Plan. Projects funded by the
City will address the priority needs of providing assistance to prevent homelessness,
ensure affordable housing and a suitable living environment. Projects and programs are
selected through a competitive application process to ensure optimal quality services is
provided to the community in use of the funds.
#Project Name
1 HOUSING REPAIR
3 ADMINISTRATION
4 HEALTHPOINT
5 Employment Training Program
7 GRCC SMALL BUSINESS ASSISTANCE
8 Domestic Violence Emergency Housing
9 Downtown Business Facade Imrpovements
10 Auburn Youth Resources Arcadia House
Table 3 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocations proposed are based on the assessment of Auburn's needs, the resources
available in the region, the availability of other funds also focusing on needs, and the
purpose of Consolidated Plan funds.
Should CDBG revenues exceed the proposed amount, the additional resources shall be
allocated in accordance to the following guidelines:
• Fill gaps in human services primarily healthcare, homeless prevention and
intervention and affordable housing accessibility.
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• Increase funding for physical development activities including housing, community
facilities and economic development.
If increases are not significant enough to enhance projects or activitities funds may be
placed in contingency for programming later in the year or the following program year.
Should CDBG revenues come in lower than anticipated; the City will continue with its
planned policy and to the extent allowed reduce funding allocations in physical
development projects and administrative activities. Public service project funds will not
be decreased.
Should CDBG revenues come in less than originally proposed, the City will continue
managing the programs with decreased resources to the extent possible and reduce
funding allocations in administrative activities and not public services.
If exceeded revenues are not significant enough to enhance or fund a project, funds may
be placed in contingency for programming later in the year or in the next program year.
Annual Action Plan
2015
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
AP-38 Project Summary
Project Summary Information
Annual Action Plan
2015
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
1 Project
Name
HOUSING REPAIR
Target
Area
Goals
Supported
Ensure a Suitable Living Environment
Needs
Addressed
Affordable Housing Development and Preservation
Neighborhood Revitalization
Funding CDBG: $249,950
Description Maintain the affordability of decent housing for very low-income Auburn residents by providing repairs necessary to maintain
suitable housing for 55 Auburn homeowners, including 30 home-owners who are senior citizens and 5 homeowners who lack
safe access in or out of their homes due to physical disabilities or impairment.
Target
Date
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
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Location
Description
Planned
Activities
Activities include minor home repairs.
2 Project
Name
ADMINISTRATION
Target
Area
Goals
Supported
Needs
Addressed
Funding CDBG: $100,000
Description General administration and project management
Target
Date
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
Location
Description
Planned
Activities
3 Project
Name
HEALTHPOINT
Target
Area
Goals
Supported
Ensure a Suitable Living Environment
End Homelessness
Needs
Addressed
Homeless Prevention and Intervention
Neighborhood Revitalization
Funding CDBG: $62,500
Description Create a suitable living environment by making the availability of health care available to 235 or more low-income, Auburn
residents by allocating $62,500 to HealthPoint for the operation of its clinic in Auburn.This project is a public service.
Target
Date
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
Location
Description
Planned
Activities
Activities include medical and dental services to residents of Auburn.
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4 Project
Name
Employment Training Program
Target
Area
Goals
Supported
Ensure a Suitable Living Environment
End Homelessness
Needs
Addressed
Homeless Prevention and Intervention
Economic Opportunity
Funding CDBG: $15,000
Description Create economic opportunities by providing training to approximately 15 very-low income Auburn residents so that at least half
of them can find and sustain a job.This project is a public service.
Target
Date
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
Location
Description
Planned
Activities
Planned activities include employment assistance to Auburn residents.
5 Project
Name
GRCC SMALL BUSINESS ASSISTANCE
Target
Area
Goals
Supported
Ensure a Suitable Living Environment
Needs
Addressed
Economic Opportunity
Funding CDBG: $40,000
Description Create economic opportunities by providing the availability and access to counseling and training for approximately 25 Auburn
residents who are either trying to sustain or create a small business and collectively generate 10 or more jobs.
Target
Date
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
Location
Description
Planned
Activities
Business classes and other supportive assistance for business owners in Auburn to create or expand small businesses.
6 Project
Name
Domestic Violence Emergency Housing
Target
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Area
Goals
Supported
Ensure a Suitable Living Environment
End Homelessness
Needs
Addressed
Homeless Prevention and Intervention
Funding CDBG: $65,000
Description The city will rehab a home that is intended to provide emergency, transitional housing for victims of domestic violence and their
children.
Target
Date
12/30/2016
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
Two families escaping domestic violence situations will obtain emergency transitional housing.
Location
Description
612 9th Street East, Auburn, WA 98002
Planned
Activities
The city will rehabilitate a home intended for victims of domestic violence and their children. After rehabilitation the city will
contract with a local provider to connect residents of the home with services targeted to domestic violence survivors to provide
case management services as well as other wrap around services.
7 Project
Name
Downtown Business Facade Imrpovements
Target
Area
Goals
Supported
Ensure a Suitable Living Environment
Needs
Addressed
Neighborhood Revitalization
Funding CDBG: $50,000
Description Create economic opportunities by making available matching funds for facade improvements to Auburn small businesses with
property in the downtown area.
Target
Date
12/30/2016
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
Location
Description
Planned
Activities
Provide matching funds to Auburn downtown businesses for facade improvement projects.
8 Project
Name
Auburn Youth Resources Arcadia House
Target
Area
Goals End Homelessness
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Supported
Needs
Addressed
Homeless Prevention and Intervention
Funding CDBG: $261,552
Description The Auburn Youth Resources Arcadia House is a drop-in center that serves a variety of homeless and at risk youth and young
adults in the community. Participants have access to case management, basic needs, laundry, lockers, recreational activities, and
free meals. Auburnâ¿¿s recent increase in homeless youth has lead to an increase in clients at Auburn Youth Resources
(AYR) and there is a visible and urgent need for additional services for this population in the area. AYR has recently approached
the city to support the expansion of Arcadia House to become a comprehensive continuum of care for runaway and homeless
youth in one building. The new facility will offer a drop in day center and 15 units of transitional housing. All participants of
Arcadia House will have access to case management services, laundry, showers, hygiene kits, lockers, recreational and skill
building activities, as well as employment, education and health care services.
Target
Date
12/30/2016
Estimate
the number
and type of
families
that will
benefit
from the
proposed
activities
15
Location
Description
Planned
Activities
The city will designate $261,552 for preconstruction activities which include: architectural work, engineering, geotechnical
studies, boundary and topographical surveys, and project manager/consultants. The AYR development team has started with the
requirements needed to effectively develop the building and add items as required by land use/zoning, site constraints,
programmatic needs and other considerations. The development team consists of experienced consultants who are familiar with
redeveloping long term sustainable projects at the most competitive cost possible. The development construction of the project
will be by bid, providing the most competitive model for costs.
AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where
assistance will be directed
The City of Auburn intends on distributing funds throughout the jurisdiction.
Geographic Distribution
Target Area Percentage of Funds
Table 4 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
n/a
Discussion
Due to the fact that areas of low-income and minority concentrations are dispersed
throughout all of Auburn, the City intends on investing throughout the entire jurisdiction
to ensure that all populations throughout the region have access to beneficial programs
and housing opportunitites.
Annual Action Plan
2015
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
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Annual Action Plan
2015
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The City of Auburn will continue to work with service providers throughout the region in
coordination to develop systems and strategies to promote their efforts in providing
optimal, easily accessible services. The City will work to reduce the number of families
in poverty, sustain relationships with employment training agencies, and work to preserve
the affordable housing stock in our community.
Actions planned to address obstacles to meeting underserved needs
By establishing a strong foundation of networks between local service providers,
stakeholders and government agencies through committees and coalitions, the City will
work in partnership to address obstacles and ameliorate barriers to meeting underserved
needs. The collaborated organizations will develop detailed strategic plans that will
delegate tasks, build systems and ongoing assessment of service delivery.
Actions planned to foster and maintain affordable housing
The City will continue to maintain the affordability of decent housing for low income
Auburn residents by allocating $249,950 of CDBG funds to the City's Housing Repair
Program. The program provides emergency repairs necessary to maintain safe housing
for up to 55 Auburn homeowners, many of whom are senior citizens and/or are
experiencing barriers safely accessing their homes due to physical disabilities or
impairment.
In addition to Auburn's Housing Repair program, the City will maintain affordable
housing by continuing to engage and partner with coalitions, committees and other
government agencies to integrate and enhance efforts on the issue.
Actions planned to reduce lead-based paint hazards
The City of Auburn will continue to implement U.S. Department of Housing Urban
Development (HUD) regulations to protect residents from lead-based paint hazards in
housing that is financially assisted by the federal government. The requirements apply
only to housing built prior to 1980, the year lead-based paint was banned nationwide for
consumers.
Actions planned to reduce the number of poverty-level families
The City of Auburn's actions planned to reduce the number of poverty- level families
include but are not limited to:
• Supporting programs and maintaining relationships with Auburn schools
• Allocating more than $15,000 to employment and training programs
• Allocating more than $60,000 to emergency assistance and basic need programs such
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as food, financial assistance, clothing and healthcare
• Participate and partner with coalitions, committees and agencies that provide
antipoverty services to develop and enhance strategies and efforts to reduce poverty
level families
• Allocate more than $45,000 to emergency shelters and transitional housing programs
Actions planned to develop institutional structure
The City's planned actions to address the gaps and weaknesses identified in the strategic
plan include:
• Addressing the gaps in Veterans services by working closely with regional Veteran
service providers, the WDVA, Seattle King County Veterans Consortium and the
King County Veterans program to consolidate and improve accessibility and
visibility of Veteran supportive programs. In 2014 the City of Auburn hired its first
Veterans/Human Services Coordinator and Veteran Service AmeriCorps member to
address these needs with an end goal of establishing a One Stop Center to support
current Veterans as well as Veterans who will be entering civiling life in the near
future.
• Maintaining partnerships with and participating in the South King County Homeless
Coalition, the Committee to End Homelessness of King County and other regional
human service providers, coalitions and committees who address homeless issues.
The City will also continue to work collaboratively with partnering organizations
and groups to integrate and enhance services to provide optimal services to
individuals and families currently experiencing or at risk of homelessness. In
addition the City will allocate more than $45,000 to emergency shelters and
transitional housing and more than $60,000 to emergency services such as food,
financial assistance, clothing and healthcare.
Actions planned to enhance coordination between public and private housing and social service agencies
The City of Auburn has heavily contributed and intends to continue cultivating
relationships between public and private housing and social service agencies. In addition
the City will continue to participate in collaborations with the South King County
Homeless Forum, the South King County Council of Human Services, King County
Housing Development Consortium and the Seattle-King County Joint Planners Meeting.
Discussion
The expressed goal of the City's Consolidated Plan is to reduce the number of people
living in poverty within Auburn. The City intends to give funding priority to programs
that in addition to complying with federal regulations and address a priority a outlined in
the Consolidated Plan are consistent with all of the goals and objectives identified.
Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction
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The City of Auburn will use all CDBG funds to support projects and activities benefiting
low and moderate income residents. The full allowable amount of funds will be used for
Public Services and Planning and Administration with the remaining balance intended for
housing rehab services and economic development.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are
identified in the Projects Table. The following identifies program income that is available
for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been
reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific
objectives identified in the grantee's strategic plan.0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income:0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall
Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG
funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan.100.00%
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Discussion
The City of Auburn will continue to use all of its funds to support residents of
low/moderate income while maintaining a focus on underserved and special populations.
Annual Action Plan
2015
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
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