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Home My WebLink About06-22-2016 Minutes CITYOF ` � City Council Study Session j� �� June 22, 2015 - 5.30 PM v� � Auburn City Hall WASHINGTON MINUTES I CALL TO ORDER Deputy. Mayor Holman called the meeting to order at 5 30 p.m in the Council Chambers at Auburn City Hall, 25 West Main Street in Auburn A. Roll Call City Councilmembers present: Deputy Mayor Holman, Rich Wagner, Bill Peloza, Wayne Osborne, Claude DaCorsi andYolanda Trout. Councilmember Wales was excused. City officials and staff members present included: Mayor Nancy Backus, City Attorney Daniel B Heid, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering and City Engineer Ingrid Gaub, Street Systems Engineer Jai Carter, Chief of Police Bob Lee, Director of Administration Michael Hursh, Veterans and Human Services Coordinator Erica Azcueta, AmeriCorps Volunteer Erika Klyce, Public Affairs and Marketing Manager Dana Hinman, Emergency Preparedness Manager Sarah Miller, IT Operations Manager Ashley Riggs, IT Customer Support Manager Reba Stowe, and Deputy City Clerk Shawn Campbell II AGENDA ITEIIAS FOR COUNCIL DISCUSSION A. Veterans Services Presentation (15 Minute Presentation/10 Minute Q8�A) (Hursh) Director Hursh explained the City is working toward making the benefits and services offered to veterans in the City more permanent. The City received a grant from AmeriCorps for the services of Erika Klyce. Ms. Klyce is working specifically on veterans services. Ms. Klyce explained that AmeriCorps is a national program which provides nonprofit entities a volunteer for 10 5 months to one year for program development. The City of Auburn applied for assistance with the Veterans Services program. In King County there are currently 17,285 veterans and in Pierce County there are 89,366 Approximately 45% of military personnel who are leaving Joint Base Lewis McChord plan to stay in the Puget Sound area. Pa9e � ot a Ms Klyce explained the City has a Veterans Services Division that provides support and assistance for veterans and their families, hosts community projects for veterans such as Holiday Mail for Heroes, pubiishes a newsletter for veterans, engages with local businesses to help veterans with employment, and provides outreach to local veterans to help them know the resources that are available. The City is working on creating a one-stop-service center that would bring together representatives from many organizations in one place making available services easier for veterans. Councilmember Peloza asked why the City is not using the American Legion more as a resource. Ms. Klyce stated she has communicated with the American Legion. Director Hursh explained the City has reached out to the various veterans service groups sharing the services the City provides. Councilmember Wagner asked how the City intends to find funding for the one-stop-seFvice center for veterans. Directors Hursh explained th,e Mayor and Council have been supportive in their commitment to the center The City will continue to look for opportunities for funding. Councilmember Trout asked if the veterans who come in for assistance with finding resources are residenfs of the City Ms. Klyce explained that most of the people are local in some way either they live here or work in the area Veterans seeking services typically have some tie to the City Councilmember DaCorsi asked with the soldiers leaving Joint Base Lewis McChord what the projected success rate of veterans gettirig jobs and being successful once they retire from the military Ms. Klyce explained they do not have a specific number but Jomt Base Lewis McChord has developed programs to help veterans transition from the military to civilian life. B Resolution No 5143 (5 Minute Presentation/10 Minute Q&A) (Hursh) A Resolution of the City Council of the City of Auburn, Washington, authorizing the City of Auburn to adopt the Intergovernmental Agreement for EMAC and PNEMA assistance between the Washington Military Department and the City of Auburn Emergency Preparedness Manager Miller introduced Resolution No. 5143 The resolution is a renewal of a mutual aid agreement between the Washington Military Department and the City of Auburn There is not a dollar amount directly linked to this agreement. If the military needs a person to help with a specific incident this agreement allows the City to loan the employee without Page 2 of 4 an interruption to the employee's dates of service or benefits. Deputy Mayor Holman asked how the agreement worked when the City sent employees to help with the OSO landslide Emergency Preparedness Manager Miller explained she was able to assist with the OSO landslide under a Washington State agreement. This agreement would allow employees to go to other states and Canada. If a person is deployed, they become an employee of the State of Washington. The employee will continue to receive pay and benefits from City, and the City will bill the State for reimbursement. C 2014 Save Our Streets Year End Report (10 Minute Presentation/10 Minute Q&A) (Snyder) Assistant Director Gaub and Street Systems Engineer Carter introduced the 2014 Save our Streets Year End report. Since the program's inception in 2005, the City has worked on 48 miles of streets. The 2014 Citywide Pavement Patching and Overlay Project was delayed to early 2015 and included 0 49 miles of asphalt overlay The 2014 Local Street Pavement Reconstruction Project was used to rebuild the pavement on 0 72 miles of local streets throughout the City The project also replaced 3,977 linear feet of storm drainage pipes; upgraded 2,521 linear feet of undersized or old water main lines and replaced 68 water meter service connections; and installed 595 linear feet of sanitary sewer line using utility funds. The rating system used previously rated the streets on different criteria than the current system. The City chooses streefs to repair or replace based on the rating system. The new rating systems provides a more comprehensive assessment of the pavement condition. Using the 2015 City Wide Pavement, Patching and Overlay Project, the City w'ill preserve streets in fair to poor condition by overlaying 0 83 miles of roadways. With the 2015 Local Street Pavement Reconstruction Project, the City will rebuild 0 88 miles of roadway throughout the City Councilmember DaCorsi asked how the City chooses to patch and overlay versus restoration of a street. Street Systems Engineer Carter explained the City looks at the pavement condition. An overlay will get 15 -20 years of street life while a reconstruction of a street will get a 20-30 year life. Councilmember Wagner asked if the subgrade can be rated as well as the pavement. Street Systems Engineer Carter stated it would take additional equipment to test the strength of the soil. Page 3 of 4 Councilmember Trout asked if the Ciry is nearing completion of the Save Our Streets Program Street Systems Engineer Carter stated the City streets currently have an average rating of 67, the goal of the City is to have the average at a minimum of 70 CPI The City incurs additional cost when a street is reconstructed because the City replaces all of the underground infrastructure. Councilmember Peloza noted the City is adding $600,000 00 to the streets fund. III OTHER DISCUSSION ITEMS Councilmember Peloza requested a report on the Auburn Valley Humane Society IV ADJOURNMENT There being no further discussion, the meeting adjourned at 6�07 p.m APPROVED this � \s�= day of�s�n��. , 2015 �� c.s—�-?�� N HOLMAN, DEPUTY MAYOR Shawn Campbell, Deputy City Clerk � Page 4 of 4