HomeMy WebLinkAbout07-11-2016 Study Session Agenda PacketCity Council Study Session
July 11, 2016 - 5:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Auburn Youth Council Presentation (10 Minute Presentation/5 Minute
Q&A) (Faber)
The Auburn Youth Council will inform City Council of their mission and
accomplishments of the past year.
B. Socrata Presentation (15 Minute Presentation/10 Minute Q & A)* (Haugan)
Discussion of the Socrata system and its applicable uses for public information.
C. Unmanned Aerial Vehicle (UAV) Program Presentation (15 Minute
Presentation/10 Minute Q&A)* (Haugan )
Discussion of the UAV Program and policies to operate drones for civil use.
D. Police Towing Practices (15 Min Presentation/10 Min Q&A)* (Lee)
Discussion of the Auburn Police Department's towing practices; rotation process,
annual review, tow payment method.
E. Potential City Projects for University of Washington Livable City Year
Program (15 Minute Presentation/10 Minute Q&A)* (Snyder )
Discussion of the potential City projects for University of Washington Livable City
Year Program.
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 60
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Youth Council Presentation (10 Minute
Presentation/5 Minute Q&A)
Date:
July 6, 2016
Department:
Parks/Art and Recreation
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council observe/discuss presentation by Auburn Youth Council members.
Background Summary:
The Auburn Youth Council is a community volunteer / leadership program for youth
grades 6 - 12. They will inform City Council of their mission & accomplishments of the
past year.
Reviewed by Council Committees:
Councilmember: Staff:Faber
Meeting Date:July 11, 2016 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 2 of 60
AGENDA BILL APPROVAL FORM
Agenda Subject:
Socrata Presentation (15 Minute Presentation/10 Minute Q
& A)
Date:
July 6, 2016
Department:
Information Services
Attachments:
Socrata Presentation
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:Haugan
Meeting Date:July 11, 2016 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 3 of 60
Open Data and
Transparency
Auburn & Socrata
DI.A Page 4 of 60
Strategic Goals
Mayor’s Goals
“Open data and transparency”
Auburn’s Strategy
“Increase … access to ….”
IT Strategic Initiatives
“The transparent City”
“Increased efficiencies”
The launch of Socrata aligns us with other leading agencies around the Country
who are already doing this.
DI.A Page 5 of 60
Use Cases
Meets strategic goals
Enable citizen engagement
Automates reports
Reduces records requests
Provides internal tools
Opens API for developers
DI.A Page 6 of 60
How it works
http://data.auburnwa.gov
http://budget.auburnwa.gov http://spending.auburnwa.gov
DI.A Page 7 of 60
Live Demo
DI.A Page 8 of 60
AGENDA BILL APPROVAL FORM
Agenda Subject:
Unmanned Aerial Vehicle (UAV) Program Presentation (15
Minute Presentation/10 Minute Q&A)
Date:
July 6, 2016
Department:
Information Services
Attachments:
UAV presentation
Budget Impact:
$0
Administrative Recommendation:
N/A
Background Summary:
Created program and policy to operate drones for civil use.
Reviewed by Council Committees:
Councilmember: Staff:Haugan
Meeting Date:July 11, 2016 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 9 of 60
UAV
Taking flight in Auburn
July 11th,
2016
1
DI.B Page 10 of 60
Definitions
UAV: Unmanned Aerial Vehicle
UAS: Unmanned Aerial System
RPAS: Remote Piloted Aerial System
Drone: Synonyms for UAV/UAS
UAV2
DI.B Page 11 of 60
FAA Regulations
Certificate of Authorization
Part 107 allowing non-hobbyist to fly UAS
Section 333 allowing City staff and registered City UAVs to fly
Airspace
Time of day, weather and speed
Public safety
Privacy
UAV3
DI.B Page 12 of 60
What this means for Auburn
Admin Policy
Standard Operating Procedures
Operator Training
UAV Maintenance
Flight Logs
UAV4
DI.B Page 13 of 60
Consult the Experts
A year ago, drones were brand new to the
City. In order for us to implement a
successful drone program and manage risk
we hired a national expert, Rob
Dannenberg from Cardno.
UAV5
DI.B Page 14 of 60
Why
As you can tell, there are a lot of rules,
regulations and processes we had to
comply with.
We did this the right way!
UAV6
DI.B Page 15 of 60
Our Platform
UAV7
DI.B Page 16 of 60
Our Operators
UAV8
DI.B Page 17 of 60
What can we do with UAV
Hard to reach areas
Aerial imagery and video
Search and rescue
Inspections
Environmental analysis
Public Safety
…and much more
UAV9
DI.B Page 18 of 60
What we’ve done
UAV10
DI.B Page 19 of 60
Next Steps
Exam
Formalize documentation
Engage with UAV committee
Ongoing training
Agreement with airport
Fly
UAV11
DI.B Page 20 of 60
Innovation &Technology
Think of what can be done…
UAV12
DI.B Page 21 of 60
AGENDA BILL APPROVAL FORM
Agenda Subject:
Police Towing Practices (15 Min Presentation/10 Min Q&A)
Date:
July 6, 2016
Department:
Police
Attachments:
Resolution No. 4598
Tow Call Rotation List Agreement
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Per Resolution No. 4598, the City Council authorizes the Auburn Police Department to
utilize tow company rotation list agreements.Currently, the five companies are on
contract are Auburn Valley Towing, Rick's Two Way Towing, Pro-Tow, Noffke's
Towing and Fitz Towing. Each of these companies is on a rotational basis and is
called for those instances where police department representatives would need to call
on a citizens behalf to have a vehicle moved from one location to another.
Reviewed by Council Committees:
Councilmember: Staff:Lee
Meeting Date:July 11, 2016 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 22 of 60
RESOLUTION NO. 4 5 9 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, APPROVING AND
AUTHORIZING THE EXECUTION OF POLICE
DEPARTMENT TOW COMPANY ROTATION LIST
AGREEMENTS
WHEREAS, the City of Auburn has a variety of tow companies operating
within its corporate limits; and
WHEREAS, there are occasions when the police department needs to
call, on a citizen's behalf, a tow company to have a vehicle removed from its
current location, sometimes for traffic safety but sometimes for other purposes,
whereby the obligation and responsibility for the tow payment would belong to
the vehicle owner; and
WHEREAS, in those instances where the City of Aubum Police
Department would be calling. a tow company on another persons behalf, it is
appropriate that a mechanism, which would include agreements with qualified
tow #ruck operators, be put into place so that those matters could be handled
expeditiously and conveniently for all concerned.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That Tow Truck Rotation List Agreements in substantially
the form of the copy of which is attached hereto marked as "Exhibit A" and
incorporated herein by this reference, be, and the same hereby are, approved
Resolution No. 4598
July 21, 2010
Page 1 of 2DI.C Page 23 of 60
for use by the police department and identifying the qualified tow truck
operators who would be called on a rotational basis for.those instances where
police department representatives would need to call on a citizens behalf to
have a vehicle moved from one location to another.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Si9ned this day of 2010.
C OF A
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPR A TO FORM•
D n' I B. Hei , ty ttorne
Resolution No. 4598
July 21, 2010
Page 2 of 2DI.C Page 24 of 60
CITY OF AUBURN
AGREEMENT FOR TOW CALL ROTATION LIST
THIS AGREEMENT made and entered into on'this day of .
20 by and between the City o£ Auburn, a municipal corporation of the State of
Washington, hereinafter referred to as "City" and hereinafter referred to
as the "Contractor."
WITNESSETH:
WHEREAS, the City is seeking vehicles towing services operating within Auburn for a
rotation list to be called when a. police officer comes across the situation where a citizen's
vehicle must be towed or moved; and
WHEREAS, the City has selected the Contractor to perform such services pursuant to
certain terms and conditions; and
WHEREAS, the Contractor is qualified and able to provide such services and is willing
and agreeable to provide such services upon the terms and conditions herein contained; and
WHEREAS, as part of the consideration of being selected to provide such services, the
City is asking that the Contractor agree to provide towing services upon the ferms and conditions
herein contained when summoned by the City's Police Department on behalf of or at the
direction of the owner or operator of a vehicle, or is such.other circumstances when vehicles
need to be moved in connection with a police response or accident; and
WHEREAS, as further part of the consideration of being selected to provide such
services, the City is asking that the Contractor agree to assist law, enforcement in the City and in
the surrounding area by determining whether an abandoned or impounded vehicle is stolen prior
to towing that vehicle, so-that law. enforcement can be alerted to stolen vehicles as quickly as
possible; and
WHEREAS, the Contractor is a. registered tow truck operator (RTTO) per Chapter 46.55
of the Revised Code of Washington (RCV) and is willing and able to provide the services
described herein.
NOW, THEREFORE, based on the mutual benefits provided herein, and corisideration of
placement ori the City of Aubum Police Tow Rotation List, the parties hereto agree as follows:
1.Time for Performance and Term of Aueement.
The Term of this Agreement shall commence on the date hereof and run for a period of
one year; provided, this Agreement shall automatically renew for subsequent one-year
periods upon the anniversary of the date of execution unless one party provides the other
with written notice of its intent not to renew at least thirty days prior to said anniversary
date.
Page 1 of 17 .DI.C Page 25 of 60
2.Administration of Agreement.
This Agreement sha11 be administered by on behalf of
the Contractor, and shall be administered out of the Contractor's billing office located
within the City of Auburn, Washington, and by on behalf
of the City.
3.Scope of Services.
The Contractor agrees to perform in a good and professional manner the tasks described
on Exhibit "A" attached hereto and incorporated herein by this reference; which sha11 be
individually referred to as a"task," and collectively referred to as the "services." The
Contractor shall perform the services as an independent contractor and shall not be
deemed, by virtue of this Agreement and the performance thereof, to have entered into
any partnership, joint venture, employment or other relationship with the City.
4.Additional Services.
From time to time hereafter, the parties hereto may agree to the. performance by the
Contractor of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective parties
prior to the Contractor's performance of the services there under, except as may be
provided to the contrary in Section 3 of this Agreement. Upon proper completion and
execution of an addendum (agreement for additional services), such addendum shall be
incorporated into this Agreement and sha11 have the same force and effect as if the ferms
of such addendum were a part of this Agreement as originally executed. The
performance of services pursuant to an addendum shall be subj ect to the terms and
conditions of this Agreement except where the addendum provides to the contrary, in
which case the terms and conditions of any such addendum shall control. :In a11 other
respects, any addendum shall supplement and be construed in accordance with the terms
and. conditions of this Agreement.
5.This Contract Not Exclusive. The Contractor agrees that the City may at its sole option
enter contracts with one or more other tow companies for the services contemplated and
described in this Agreement.
6.Contractor's Representations.
The Contractor hereby represents and warrants that the Contractor has all necessary
licenses and certifications to perform the services provided for herein, and is qualified to
perform such services.
7.Acceptable Standards.
The Contractor sha11 be responsible to provide, in connection with , the services
contemplated in this Agreement, Work Product and services of a quality ancl professional
standard accepta.ble to the City.
8.Compensation.
The Contractor shall charge and be compensated by the person(s), company(ies) or
entity(ies) responsible for sueh charges at the rates specified on Exhibit "B" attached
hereto and made a part hereof, as follows:
Page 2 of 17DI.C Page 26 of 60
a.The City shall compensate the Contractor at the rates specified on said Exhibit
B" for any City vehicles towed or stored upon request of authorized City
personnel. The Contractor sha11 submit to the City an invoice or statement of time
spent on those tasks or services set forth in Exlubit "A" for which the Contractor
seeks payment. T'he City shall process the invoice or . statement in the next
billing/claim cycle following receipt of the invoice or statement, and shall remit
payment to the Contractor thereafter in the normal course, subject to any
conditions or provisions in this Agreement.
b.Unless agreed to in writing prior to the tow of a vehicle, the City shall not be
responsible for towing, storage, or impound fees for any vehicle not owned or
opera.ted by the City, including non-impound vehicles towed or stored upon
request of the City's Police. Department and impounded vehicles; provided, for
vehicles impounded for evidentiary purposes, the City shall pay such towing,
storage, or impound fees that accrue from the time of impound until the City of
Auburn Police Department releases its hold on such vehicles; and further
provided, should a court of competent jurisdiction rule that an impound was
improper, the City shall compensate the Contractor for such towing, storage, or
impound in an amount found by said court.
c.For any tow, stora.ge, or impound fee not paid by the City, the Contractor may
seek compensation from the owner of said vehicle at the rates specified on Exhibit
B," and may take such other steps as may be authorized by law to obtain
compensation.
d.The requirements hereof are supplemental and in addition to any requiiements '
imposed on tow truck operators by federal, state and/or local law, including, but
not limited to the provisions of Chapter 46.55 of the Revised Code of Washington
RCV), Towing and Impoundment.
9.Work Performed at Contractor.'s Risk.
The Contractor sha11 take all precautions necessary for, and shall be responsible for, the
safety of its employees, agents, and subcontractors in the performance of the work
hereunder and shall utilize a11 protection necessary for that purpose. All work sha11 be
done at the Contractor's own risk, and the Contractor shall be responsible for any loss of
or damage to materials, tools, or other articles used or held for use in connection witli the
work.
10. Stolen Vehicle Check. Prior to towing any impounded or abandoned vehicles from its
existing location to the Contractor's Storage Lot or any other destination, the Contractor
shall check the vehicle's identification numbers ("VIN") against the Washington State
Crime Information Center ("WSCIC") and the National Crime Iriforination Center
NCIC") stolen car databases, regardless of whether such tow is undertaken pursuant to
this agreement or is undertaken for any other customer either within or outside of the City
of Auburn. Should the VIN of any such vehicle appear in either the WSCIC or NCIC
database as stolen, the Contractor shall notify the Auburn Police Department and/or any
other law enforcement agency with jurisdiction over the vehicle's loeation or
responsibility over the impound prior to towing the vehicle.
Page 3 of 17DI.C Page 27 of 60
11. Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement sha11 be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
12. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Contractor agrees that, notwithstanding such dispute or conflict, the Contractor
sha11 continue to make a good 'faith effort to cooperate and confinue work toward
successful completion of assigned duties and responsibilities.
13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be served either in person or by certified mail, return receipt
requested, at the following addresses:
City of Auburn Contractor
Auburn City Hall
25 West Main
Auburn, WA 98001-4998 Auburn, WA
253) 931-3000 FAX (253) 931-3053
All such notices or communications shall be effective upon the date of receipt.
14. Insurance.
The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persbns or damage to property which may arise from or in
connection with the performance of the work hereunder by the Gontractor, its agents,
representative5, or employees.
a.Minimum Scope of Insurance. Contractor shall obtain insurance of the
types described below:
1) Automobile. Liabilitv insurance covering all owned, non-owned,
hired, and leased vehicles. Coverage_ shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form
provid.ing equivalent liability coverage. If necessary, the policy
sha11 be endorsed to provide contractual liability coverage.
2) Commercial General Liabilitv insurance sha11 be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, stop gap liability, and personal injury arid advertising
injury and liability assumed under an insured contract. The
Commercial General Liability insurance sha11 be endorsed to
Page 4 of 17DI.C Page 28 of 60
provide the Aggregate Per Project Endorsement ISO form CG 25
03 11 85. There sha11 be no endorsement or modification of the
Commercial General Liability insurance for liability arising from
explosion, collapse, or underground property damage. The City
sha11 be named as an additional insured under the Contractor's
Commercial General Liability insurance policy with respect to the
work performed for the City using ISO Additional Insured
Endorsement CG 20 10 10 0 1 and Additional Insured=Completed
Operations endorsement CG 20 37 1001 or substitute,
endorsements providing equivalent covera.ge.
3) Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
b.Minimum Amounts of Insurance. Contractor shall maintain the following
insurance limits:
1) Automobile Liabilitv insurance_ with a minimum combined single
limit for bodily injury and properEy damage of $1,000,000 per
occurrence, $2,000;000 aggregate.
2) Commercial \ General Liabilitv insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000 general
aggregate and a$2,000,000 products-completed operations
aggregafe limit.
c.Other Insurance Provisions. The insurance policies aze to contain, or be
endorsed to contain, the following provisions for Automobile Liability,
Professional Liability, and Commercial GeneTal Liability insurance:
1) The Contraetor's insurance coverage sha11 be primary insurance as
respects tHe City. Any insurance, self-insurance, or insurance pool
coverage maintained by the Gity shall be in excess of the
Contractor's insurance and sha11 not contribute with it.
2) The Contractor's insurance shall be endorsed to state that coverage
shall not be cancelled by either party except after thirty (30) days'
prior written notice by certified mail, return receipt requested, has
been given to the City.
d.Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. `Best rating of not less than _ A:VII.
e.Verification of Coverage. The Contractor shall furnish the City with
documentation of insurer's A.M. Best rating and with original certificates
and a copy of amendatory endorsements, including but not necessarily
limited to the, additional insured endorsement, evidencing the insurance
requirements of the Consultant before commencement of the work.
Page5of17DI.C Page 29 of 60
f.Subcontractors. The Contractor shall include all subcontractors as
insureds under its policies or sha11 furnish separate certificates and
endorsernents for each subcontractors. All coverages for subcontractors
sha11 be subject to a11 of the same insurance requirements as stated herein
for the Contractor.
g.No Limitation. Contraetor's maintenance of insurance as required by the
agreement sha11 not be construed to limit the liability of the Contractor to
the covera.ge provided by such insurance, or otherwise.limit the City's
recourse to any remedy available at law or in equity.
15. Indemnification.
The Contractor shall indemnify defend and hold hazmless the City and its officers,
officials, agents and employees; or any of them from any and all claims, actions, suits,
liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of
or arising out of the act or omission of the Contractor, its officers, agents, employees, or
any of them relating to or arising out of the performance of this Agreement. If a final
judgment is rendered against the Gity, its officers, agents, employees and/or any of them,
or jointly against the City and the Contractor and their respective officers, agents and
employees, or any of them, the Contractor sha11 satisfy the same to the extent that such
judgment was due to the Contractor's negligent acts or omissions.
Should a court of competent jurisdiction detemune that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of
the Contractor and the City, its officers, officials, employees, and volunteers, the
Contra.ctor's liability hereunder shall be only to the extent of the Contractor's negligence.
It is further specifically and expressly understood that the indemnification provided
herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title
51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. T'he provisions of this section shall survive the expiration or
termination of this Agreement.
16. Assignment.
Neither party to this Agreement, sha11 assign any right or obligation hereunder in whole or
in part, without the prior written consent of the ottier party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligadon under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation:
17. Amendment. Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representa.tive(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not effect or
Page 6 of 17DI.C Page 30 of 60
impair any right azising from any subsequent default. Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Agreement.
18. Termination and Suspension.
Either party may terminate .this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Contractor if the services provided for herein are no longer needed from the
Contractor. The City may also te'rminate this Agreement immediately if the Contractor
breaches this Agreement or fails to comply with any of its terms or provisions.
If this Agreement is terminated through no fault of the Contractor, the Contractor shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit "B" hereof.
19: Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein sha11 inure to and bind, the parties hereto and their respective successors and
assigris, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20. Costs to Prevailing Partv.
In the event of litigation or other legal action to enforce any rights, responsibilities or
obligations under this Agreement, the prevailing parties sha11 be entitled to receive its
reasonable costs and attorney's fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in King County, Washington; provided, however, that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Contractor of the services.
22. Captions, Headings and Titles.'
All captions, headings or titles in the paragraphs or, sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singulaz sha11 include the plural
and vice versa and masculine; feminine and neuter expressions sha11 be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
23. Severable Provisions.
Page 7 of 17DI.C Page 31 of 60
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
24. Entire Aaeement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transaetions contemplated hereby and supersedes a11 prior agreements and understandings
between the parties with respect to such subject matter:
25. Counterparts.
This Agreement may be executed in multiple counterparts, each of which sha11 be one
and the same Agreement and shall become effective when one or more counterparts haye
been signed by'each ofthe parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the da.y and year first set forth above.
CITY OF AUBURN CONTRACTOR
Peter B. Lewis; Mayor By:
Attest:
Danielle E. Daskam City Clerk
Approved as to form:
Daniel B. Heid, City Attorney
Page 8 of 17DI.C Page 32 of 60
EXHIBIT A
SERVICES & SCOPE OF WORK
Scope of Services.
1.The Contractor shall tow, store, protect, and release or otherwise dispose of:
a.Vehicles ordered impounded by the Police Department.
b.Vehicles otherwise ordered to be towed by the City's Police Department.
c.Vehicles requested to be towed by the City's Police Department on behalf of a
vehicle's owner and/or operator, who has no tow company preference. The next
available contractor will be selected from a towing rotation `list of City-licensed
tow companies that have entered into a City of Auburn Agreement for Tow Ca11
Rota.tion List.
d.Any City vehicles requiring towing services upon request of authorized City
personnel.
2.The Contractor sha11 provide such ancillary services as set forth herein, as directed by the
City, including, but not limited to the following:
a.Compliance with all applicable business and business licensing requirements of
the City, State or other governmental body with jurisdiction over activities of the
Contractor and Contractor's business(es); and
b:Prompt/timely payment of all assessments, costs, fees and taxes due in connection
with Contractor's business(es).
3.The Contractor shall have the following equipment on hand for use in performing the
contract:
a.Sufficient Vehicles. Contractor shall have a sufficient number of tow trucks of
adequate size and capacity, together with operating personnel, to respond to requests for
services within the times specified herein, including the following:
i)Class A and Class E Tow Trucks. By ownership, lease, purchase contract,
the Contractor shall have at least one (1) Class A tow truck and one (1)
Class E tow truck with drivers on call af all times.
ii) Class "B" Tow Truck. By ownership, lease , purchase contract, the
Contractor sha11 at a11 times have available the use of a heavy-duty tow
truck as defined by WAC 204-91A-170 relating to Class "B" tow trucks
as now ena.cted or hereafter amended, together with a driver skilled and
licensed in its operation.
iii) Class "C" Tow Truck. By ownership, lease, purchase contract, or
temporary use agreement, the Contractor sha11 at all times have available
the use of a heavy-duty tow truck as defined by WAC 204-91A-170
Page 9 of 17DI.C Page 33 of 60
relating to Class "C" tow trucks as now enacted or hereafter amended,
together with a driver skilled and licensed in its operation.
b.Tow Trucks must be approved and certified by the Washington State Patrol as set
forth in WAC 204-91A-050 and170 and vehicles must reflect the appropriate signage per
WAC 308-61-115, and must comply with any other applicable law, statute, or rule as
now enacted or hereafter amended.
c.Telephone. The Contactor shall have telephone equipment and service in proper
working order at its dispatch facility. twenty-four (24) hours per day for sending and
receiving ca11s.
d.Facsimile. The Contractor shall have facsimile equipment and service in proper
working order at its dispatch facility twenty-four (24) hours per day for sending and
receiving facsimiles.
e.Two-Way Communication. The Contractor shall ha.ve two-way communication,
including the following:
i)Radio.The Contractor shall provide two-way radio
communications equipment and service in proper working order between
its dispatch facility and each tow truck used to impound vehicles pursuant
to this Agreement, and/or
ii) Cellular - Phone. The Contractor shall provide two-way cellular
communication equipment and service in proper working condition to its
dispatch facility and to each tow truck used to impound vehicles pursuant
to this Agreement.
4.Facilities. The Contractor sha11 have the following facilities available for use in
perfornung the contract:
a.Dispatch Facility. The Contractor shall provide a staffed dispatch facility twenty-
four (24) hours per day seven (7) days per week, which sha1T be capable of receiving City
requests for vehicle impound, towing, or redemption; verifying vehicle impounds and
vehicle impound information; and dispatching personnel and equipment to the site of a
requested impound or tow. From 8:00 a,m. to 5:00 p.m., excluding weekends and
holidays, the Contractor shall maintain an in-house dispatcher. From' 5:00 p.m. to 8:00
a.m. the Contractor may utilize a hired dispatch service.
b.Offices and Storage Lot., The Contractor shall, at a11 times, maintain its billing.
offices and a storage lot within the corporate limits of the City of Auburn, and shall
provide its local storage lot complying with all applicable laws, statutes, rules, and
regulations, including zoning regulations, and no more tlian one-half mile walking
distance from a bus route.
c.Delivery. Except as otherwise directed by the City, or its authorized
representative, vehicles impounded pursuant to this Agreement shall be towed directly to
Page 10 of 17DI.C Page 34 of 60
the local storage lot. Privately-owned non-impound vehicles shall be towed to the
location specified by the registered owner or other person responsible for the vehicle, or
to the nearest storage lot if no other location is specified.
d.Physical Conditions and Security. The Contractor's storage lot will be kept
surfaced, _ graded, drained, lighted, in accordance with City codes, and free of
obstacles and hazazds at all times, so that persons redeeming vehicles have safe
and convenient access to the vehicles. The Contractor shall provide adequate
security at its storage lot to prevent loss or damage to vehicles or their contents:
All such lots shall be screened and fenced in accordance with state law and city
ordinances, gates sha11 be securely locked at all times when an attendant is not on
duty on the premises, and all vehicles sha1I be locked, if possible. The Contractor
shall also comply to the extent reasonably possible with other or specific requests
for security measures by the Police Department.
e.Sheltered Space. The Contractor shall provide adequa.te shelter at its storage lot
for motorcycles, open convertibles, or other vehicles open and exposed to the :
elements, and will store such vehicles under the shelter when reasonable or
necessary to protect such vehicles.
f.Approval Required. The storage lot will be subject to the initial and continuing
approval of the Chief of Police or designee, with respect to meeting the
requirements of this Agreement. _
5.Personnel. The: qualifications for the Contractor's personnel employed in performing this
Agreement shall be as follows:
a.Skill and Supervision. The Contractor shall employ only persons competent and
skilled in the performance of the work assigned to them and shall provide skilled,
responsible supervisions and training for such persons.
b.License and Insurance Required. Any person operating a tow truck on behalf of
the Contractor shall have a valid Washington Drivers License; shall have all
licenses necessary to operate a tow truck in the State of Wastungton, and shall be
insured according to the terms of this Agreement and legal requirements
applicable to the industry.
c.Courtesy. The Contractor and its agents and employees shall be courteous at a11
times when performing work under this Agreement: The use of abusive, indecent,
offensive, coarse or insulting behavior or lariguage during the performance of this
Agreement shall be deemed a violation of this Agreement.
d.Appearance. During the performance of this Agreement, the Contractor's
personnel shall maintain a professional, personal appearance, sha11 be dressed in
clothing approved by the Contractor, and sha11 be free of excessive dirt, grease,
and grime. The failure of tow truck operators to present themselves in a neat,
clean and professiorial manner while performing pursuant to this Agreement shall
be deemed a breach of this Agreement.
Page 11 of 17DI.C Page 35 of 60
6.Procedures. The Contractor shall institute the following procedures in performing the
Agreement:
a.Care and Skill. The Contractor shall use reasonable care and skill in towing
and/or impounding vehicles and will not damage them through lack of reasonable
care.
b.Response Time.. The Contractor shall dispatch a tow lruck to the location
specified by the City immediately upon receiving a request for impound/tow. A v
tow truck of the proper class sha11 arrive at the site of impound/tow within twenty
20) minutes of the time the Contractor receives the impound request. In the
event a Class C tow truck is necessary, a Class C tow truck shall arrive at the site
of the impoundltow within thirty (30) minutes of the request. The' Contractor
sha11 immediately report any delay in response time due to heavy traffic volume
or otherwise.
c.Storage. All vehicles shall be handled and returned in substaritiality the same
condition as they existed before being towed: The Contractor will not store any
towed and/or impounded vehicle on public streets, public property, or any place
other than an approved storage lot.
d.Notice to Legal Owners. When a vehicle is impounded, the Contractor will notify
the legal owners pursuant to the requirements of RCW 46.55.110 and all other
applicable laws, statutes, rules, regulations, or City ordinances as now enacted or
hereafter amended.
e.Contesting the impound.of a vehicle. At the request ofthe person redeeming the
vehicle, the contractor shall supply a completed RTTO Impound Vehicle Request
Form (DLR-430-508), The Contractor sha11 make a representative available to
testify in court when necessary.
This representative shall provide the King County District Court with a written
itemized accounting of tow and impound" charges conforming to the Agreement
rates, together with a copy of all documents generated and in the possession of the
Contractor relating to that tow. The contractor's representative will further testify
and affirm that; A4-all documents provided to the court pursuant to this
Agreement shall be accompanied bv an affidavit ensurint~ hat -A-ad-the
information contained in such documents is true and correct, that the documents
were prepared in the regular course of business at or neaz the time of the impound.
or the accruing of `other costs of the impound, and that they aze being provided by
the custodian of records of the Contractor.
f.Release of vehicle. If a vehicle has been impounded because the driver had a
suspended license, the Contractor shall not release a vehicle prior to the
termination of any mandatory impound period absent an order from the Auburn
Police Department, the King County District Court, or the Auburn City
Attorney's Office. Prior to releasing any vehicle, the Contra.ctor sha11 verify that
Page 12 of 17DI.C Page 36 of 60
the person redeeming the vehicle has a valid Washington Driver's License. The
Contractor shall deliver possession of properly redeemed vehicle not more than
thirty (30) minutes after payment of the impound fee set forth in this Agreement
or required by law.
g.Personal Property. The personal property and contents of towed or' impounded
vehicles shall be handled in the manner required by RCW 46.55.090, WAC 204-
91A-130, and any other applicable law, statute, rule, or regulation, as now enacted
or hereafter amended. The City of Auburn will not accept personal property set
forth in WAC 204=91A-130(1)(a)-(m). The property/evidence officer must be
contacted before any property is brought to the police station. City of Auburn
personnel will not transport the property. Copies of the Vehicle Inventory and
Authorization/Impound forms must accompany the property when submitted by
Contractor to the property officer.
h.Abandoned Vehicles. The Contractor sha11 dispose of abandoned vehicles in the
possession of the Contractor pursuant to all applicable laws, statutes, rules and
regulations.
i.Removal of Junk Vehicle or Parts Thereof. Upon receipt of a"Junk Vehicle
Verification, Notification and Affida.vit" form or its equivalent from the Aubum
City Police Department, the Contractor sha11 remove the designated junk vehicles
or parts thereof to a disposal site. Costs of such removal sha11 he recovered by the
Contractor in accordance with RCW 46.55.130 as now enacted or hereafter
amended.
j.Receipt. The Contractor sha11 prepaze a receipt using uniform, sequentially
numbered forms for every impounded vehicle which leaves Contractor's
possession. The Contractor shall deliver one (1) copy of the receipt to the person
to whom the vehicle is delivered and shall keep one (1).copy, filed in the order of
the receipt number: For the purposes hereof, the stored copy may be stored in
electronic format. The receipt shall state:
1) The date and time of delivery to the claimant;
2) The name, address, and Washington State (or other State) driver's license
number of the person to whom it is delivered;
3) The name and address of the employer or principal of such person, if such
person is the agent for the registered owner or purchaser of the vehicle;
4) The name and address of the vehicle's registered owner at the time of
impound, if known;
5) Either:
a) an itemized statement of the impound, storage, and extra charges
collected by the Contractor, if redeemed by payment of chazges; or
Page 13 of 17DI.C Page 37 of 60
b) a complete statement of moneys or other consideration paid for the
vehicle if sold;
6) The signature of the person to whom it is delivered acknowledging such
delivery and payment, if any; and
7) The signature of the Contractor's employee making such delivery and
receiving such payment, if any.
k.Records. The Contractor sha11 keep a11 records pertaining to vehicles impoundpd
pursuant to this Agreement for at least three (3) years following the expiration or
termination of the Agreement. The Contractor sha11 keep the records in an orderly
manner to assure easy access and reference to the records and sha11 'make a11
records available for inspection and copying by the City at a11 times between 8:00
a.m. and 5:00 p.m. Monday through Friday, and at all other times when
employees having charge of the records are present at Contractor's billing office.
Upon request by the Auburn Police Department or the Auburn _City Attomey's
Office, the Contractor shall provide information of vehicles impounded because
the driver ha.d a suspended license, if that information is known by or has been
provided to the Contia.ctor, which shall include the na.me of the registered owners,
whether the vehicle was redeemed by the owner or by another person, and the
disposition of the vehicle if not redeemed.
1.Removal . of Debris. Unless otherwise directed, the Contractor sha11 at no
additional cost remove from the location of an impound /tow any broken glass or
other debris resulting from a collision involving the vehicle, before towing the
vehicle away. The Contractor shall dispose of a11 such debris in a lawful manner.
M. Complaints. The Contractor shall promptly and courteously respond to
complaints. This shall include furnishing a complainant with contact information
for the Contractor's insurance company and its claims agent if requested.
7.Contractor to Maintain Records to Support Independent Contractor Status. On the
effective date of this Agreement (or shortly thereafter), the Contractor shall:
a.File a scfiedule of expenses with the Internal Revenue Service for the type of
business the Contractor conducts;
b.Establish an account with the Washington Staxe Depaertment of Revenue and
other necessary state agencies for the payment of a11 state taxes normally paid by
employers, register to receive a unified business identifier number from the State
of Washington; Report local sales tax as code 1702 (Auburn/King);and
c.Maintain a separate set of books and records that reflect all items of income and
expenses of Contra.ctor's business, all as described in RCW Section 51.08.195, as
required to show that the services performed by Contractor under this Agreement
Page 14 of 17DI.C Page 38 of 60
do not give rise to an employer-employee relationship which would be subject to
RCW Title 51, Inclustrial Insurance.
8.Itight to Inspect. The City shall have the right to inspect the Contractor's facilities and
equipment to ensure that the provisions of this Agreement are followed. Inspections shall
occur during normal business hours. The refusal of the Contractor to permit such
inspections shall be a breach of this Agreement and may result in immediate ternunation
by the City.
Page 15 of 17DI.C Page 39 of 60
EXFIIBIT B
COMPENSATION
Charges by the Contractor for towing, storage, and other services pursuant to this Agreement
shall not exceed the following amounts:
TRUCK RATES; (Per Hour)
CLASS A,D&E 160.00 Rotator $224.00
Class B 194.00 Rotator $270.00
Class B**261.00 Rotator $364.00
30,000 pounds (lbs.) Crross Vehicle Weight Rating (GVWR), or more, with air brakes)
Class C 339.00 Rotator$472.00
Class S 1 567.00 40+Ton Rotator
The term "rotator" applies to any approved vehicle that has a, rotaxing boom. The
cost of usirig a rotator, other than the S 1 will be its class rate plus 40 percent. Rotator
rates sha11 only apply if:
The services are specifically requested by the legal or registered owner of the
vehicle, or the officer in charge of the scene at the time of dispatch.
After being dispatched to the scene, the tow operator, legal or registered owner of
the vehicle, andlor the officer in charge of the scene agree to the cost and benefits
of the use of the rotator and the rotator is actually used in the recovery:
The 30,000 lbs. GVWR or more with air brakes rates apply only if the vehicle
being towed has a GVWR between 26,000 lbs. and 33;000 lbs.
Class E& S rates shall have a maximum rate appropriate for its GVWR and be consistent
with the above schedule. For example, if an "E" or "S" truck has a GVWR of 17,000 lbs.
or more, Class "B" rates will apply if hauling Class "B" loads. Class "A" rates apply if
hauling Class "A" loads.
Storage Rate: $41.00 per day
Storage: Storage rates sha11 follow the guidelines set forth in WAC 204-91A-140.
Hourly Labor: Extra Registered Tow Truck Operator (RTO) Employee/Driver
80.00 (per hour). Based on %Z the current Class A Truck Rate; must have
supporting documentation showing continuous employment.)
Casual Labor: Charges based on cost (must have supporting documentation) plus 25
percent mark-up.
Auxiliary Equipment;; Charges based upon the actual cost of equipment (must have
supporting receipt) plus 20 percent mark-up.
Page 16 of 17DI.C Page 40 of 60
Handling and Disposing of Hazardous Materials: Charges based upon cost of
handling and disposing (must ha.ve supporting documentation) plus 20 percent mark-
up.
Fee for Absorbent Materials: Tow opera.tors will receive an additional $5.00 per hour
fee for carrying and use of absorbent material for fluid spills. This fee will be granted
whether the material is used or not. This fee is included in the hourly rates listed
above.
Future Increases: The Seattle-Tacoma-Bremerton area Consumer Price Index for all
Urban Consumers (CPI-U) - Transportation expenditure category will be utilized for
future increases/decreases in truck and storage rates. Said increasesidecreases will be
to the nearest whole dollaz and shall be made automatically on October 15 of each
year, unless either party demands to meet and confer about price increases/decreases.
The annual review and increase/decrease will be based on the unadjusted CPI-U
Transporfation from June of the current year. In accordance with RCW 46:55.063,
any changes to the contractor's fee schedule must be filed with "the Department of
Licensing and must be in accordance with Auburn City Ordinance No. 61101
provided that such change shall not take efFect until ten (10) da.y after notification to
the Chief of Police and the City Of Auburn Clerks office.
Extra EquipmentlManpower: The registered or legal owner of a vehicle, the
contractor and/or the officer in charge of the scene, where it is clearly apparent that
additional manpower andlor auxiliary equipment is needed, must authorize extra
labor or equipinent as outlined in WAC 204-91A-140(d).
Application of Rate Maximums: These rate maximums shall apply whether the
services are provided as a result of "primary" (initial) or "secondary" tows as defined
in WAC 204-91A-030.
Notwithstanding the provisions of Section 17 of this Agreement, the City may, by
unilateral action, prepare and adopt an addendum revising these rates at any time to
reflect the maximum rates for such services esta.blished by the Chief of the Sta.te Patrol
pursuant to Washington Administrative Code Section 204-91A-140.
Page 17 of 17DI.C Page 41 of 60
AGENDA BILL APPROVAL FORM
Agenda Subject:
Potential City Projects for University of Washington Livable
City Year Program (15 Minute Presentation/10 Minute Q&A)
Date:
July 6, 2016
Department:
Planning and Development
Attachments:
Memorandum
UW Livable City Year Program - Executive
Summary
COA Livable City Year Projects
COA Livable City Year Project Descriptions
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Please see attached Memorandum.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:July 11, 2016 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 42 of 60
Page 1 of 1
Interoffice Memorandum
Date: June 29, 2016
To: Deputy Mayor Wales, Councilmember Baggett, Councilmember DaCorsi,
Councilmember Holman, Councilmember Peloza, Councilmember Trout, and
Councilmember Wagner
From: Jenna Leonard, CDPW-Environmental Services Division
Cc: Nancy Backus, Mayor
Kevin Snyder, Community Development and Public Works Director
Chris Andersen, Environmental Services Manager
Re: Potential City Projects for University of Washington Livable City Year Program
Please find attached advance materials for the July 11th Council Study Session discussion on
Potential City Projects for the University of Washington Livable City Year Program. Attachments
include UW Livable City Year Program – Executive Summary, City of Auburn Potential Projects,
and City of Auburn Potential Project Descriptions. To date these documents have been shared
with the University of Washington Livable City Year program, and potential projects are being
reviewed for possible inclusion into the program.
DI.D Page 43 of 60
University of Washington Livable City Year Program – Executive Summary
The University of Washington (UW) is creating a Livable City Year Program (LCYP). The LCYP Coordinator has invited the City of
Auburn to partner with the University for its pilot year.
UW’s Livable City Year Program proposes to create partnerships between the University and a city, town or district to address
challenging livability projects/issues, which are tackled by creative, passionate students and faculty across multiple disciplines. The
program will direct existing classes from across a dozen academic departments toward the service of a single city over an entire
academic year. Students and professors will work on topics developed jointly by instructors and city staff, ensuring that student
ideas are relevant to communities.
The UW Livable City Year Program will allow for integration across all campuses and schools within the UW network. In a typical
year, the LCYP will provide the following during the yearlong partnership:
• 15-20 Projects
• 20-30 Courses Supporting City Projects
• 13+ Academic Departments Involved
• 500+ Students Participating
• 40,000 Hours of Student Work
Auburn will benefit from this program in many ways including:
New Ideas - Hundreds of implementable ideas get generated over the course of the year by students who draw on a combination of
their training, community expertise, and examples of excellence from across the globe. At the conclusion of each project, students
often publicly present their recommendations to the city and community.
Expanded Conversations & Public Outreach - Students are able to put ideas out into the public domain in politically neutral ways that
help advance community conversations..
These projects are not meant to displace any programs, research or relationships . Rather, this program is an additional way that the
University and community can engage in productive, creative problem solving.
Responsibilities:
· Partner city: Provides financial, in kind and staff support, identifies and prioritizes projects, and retains responsibility for the
project.
· University: Matches interested faculty and students to projects, provides structures to incorporate service learning with
the curriculum, devotes resources to organize and facilitate the partnership efforts, facilitates logistics, and prepares final
product.
· Students: Apply knowledge and skills to authentic problems in a real context, and collaborate with multi-disciplinary teams
to implement and sustain projects.
Participation in the pilot year would provide Auburn with substantial benefits that are only accessible during the first year of a new
program. These include:
Significant cost savings – Established programs require a $250,000 - $350,000 contribution from partner cities to cover costs. UW
envisions their pilot year expenses to be substantially covered through seed money, grant opportunities, and donated time. This
could result in a cost saving of $150,000 - $250,000, that would only be available during the pilot year. Participation this year
ensures that Auburn is the Washington city to benefit from this opportunity.
Auburn has been pre-selected – As similar programs build momentum across the country, competition among cities and counties
for partnerships is becoming increasingly tense. Through Auburn’s Environmental Services participation at a recent Sustainable City
Year conference, Auburn has been pre-selected as a pilot year partner with UW. In future years, partnership opportunities will be
solicited through an RFP process.
Publicity / Recognition – Programs similar to the LCYP are receiving local, regional, state, and national recognition for their
collaborative efforts and strong results. Partnering with UW would allow Auburn to capitalize not only on this publicity, but also that
which would follow the excitement surrounding a pilot year program in the state of Washington.
DI.D Page 44 of 60
City of Auburn Potential Livable City Year Projects
Administration
Auburn Urban Artists in Action
Cultural / Neighborhood Mapping
Neighborhood Matching Grant Use: Beautification Projects
Mobile Home Refurbishing
CDBG Planning
Human Service Resource Gaps & Overlaps
Assessment of City of Auburn Mayor’s Taskforce on Homelessness Recommendations
Study of Resident Awareness & Preparedness for Emergencies
Small Business Incubator/Accelerator Study
Innovation Partnership Zone Expansion
Community Development & Public Works
Parking Management
Comprehensive Plan E-Reader
Marketing & Awareness of City Values
Crime Prevention Through Environmental Design (CPTED)
Incentives for Maintaining an Aging Existing Housing Stock
Tools that Monitor the Health, Condition, Type, and Spatial Distribution of Housing
Connectivity Element to the City’s Comprehensive Plan
Graffiti Management
Developing Level of Service of Parks & Trails
Incentives for Establishment of More Healthy Food Alternatives to More Sections of the City
Community Placemaking
Impression Corridor Outreach & Marketing
International Green Construction Code
Climate Action Plan
Long-term Management Plan for Environmental Sites
Storm Utility – Bowman Creek On-Site Septic System
Storm Utility T Basin – Pet Waste
Storm Utility LID Feasibility Mapping
Storm Utility LID Maintenance Costs
Storm Utility Python Data QC
Sewer Utility Wastewater Discharge Behaviors
Traffic Collision Analysis Tool
Finance
Auburn School District Food Waste Prevention Outreach & Education
Campaign to Address Litter & Illegal Dumping in Auburn
Human Resources / Risk Management
DI.D Page 45 of 60
Community Court Program
Innovation and Technology
Homelessness Assessment
Buy Local Program
Utility Rate Analysis
Smarter Cities
Garbage & Recycling Contract Analysis
3D Modeling
Broadband Coverage & Strengths
Environmental Data Inventory
Amphitheater Traffic Analysis
Parks, Arts, & Recreation
Cultural Art, Theater, & Plaza Plan
Trail Connectivity Feasibility Study
Police
Needs Assessment for Future Public Safety Building
DI.D Page 46 of 60
City of Auburn Potential Livable City Year Projects
Administration
Auburn Urban Artists in Action
Description: Create public art murals in various parts of the city utilizing local youth in an effort to
decrease graffiti and increase youth engagement. It’s a program like this one:
http://www.urbanartworks.org/about/
Cultural / Neighborhood Mapping
Modelled after Cultural Mapping in Northeast Salem; A Civic Engagement Study. Currently in the works
is an online system to help us manage our Community Contacts. Once we have the foundation of that
system, mapping our community and storing this information in the system would be hugely beneficial.
With this type of information we could communicate with our citizens in a much more deliberate
manner. For example, if there is a planning project coming up that will impact a particular community,
we would be able to share information and reach out to the impacted community directly and make
sure that they are a.) aware of what is going on and b.) having their voice heard throughout the process.
Our Public Works department would also be able to communicate construction work to the impacted
communities.
We would like to be able to support a variety of cultural events in Auburn. Auburn City Council has
identified reaching out to our diverse populations as something they would like to proactively pursue. If
we can integrate cultural mapping into our general community mapping, then we can reach out and
communicate with those groups more easily. This could open numerous opportunities for partnering
and supporting events that various groups are already having in our city. For example, the Latino
community started having a celebration once a year. This started out small, just a group renting out a
local park. But once communication between the City and representatives from the Latino group began,
the celebration was able to grow and become a full-day event and parade in the City. With cultural
mapping integrated into our Community Contacts database, we could be more proactive about pursuing
these types of relationships and supporting the diversity that exists here in Auburn.
Neighborhood Matching Grant Use: Beautification Projects
The City has a Neighborhood Matching Grant available each year. Recently, the Grant underwent some
changes that has restricted the types of groups that can apply. Due to some of these restrictions and the
requirements being made of the applicants, City staff is concerned that some of the areas that are most
in need of these funds are either not going to qualify for the Grant or will not have the ability/resources
to apply. In the past, there have been times where the City has identified areas that are in need of some
kind of beautification project (example, D St. SE Tree Planting Project) and been proactive about going
out to residents in the area. In these cases, the City takes the lead in gathering support and volunteers
for the project rather than placing that responsibility with the neighborhood. Multiple City divisions
including Code Enforcement, Planning, Transportations, Parks and Community Services get involved with
these efforts.
A potential project would be to identify areas that would benefit from this kind of approach and
choosing some number of those to develop specific plans for. An example of a plan would be identifying
an open space that would benefit from landscaping in a neighborhood. The plan would need to be
specific about what kinds of vegetation would be used, how it would be maintained, who would pay for
ongoing maintenance, how it would benefit the neighborhood and what the project budget would be.
DI.D Page 47 of 60
Mobile Home Refurbishing
The City of Auburn has a large number of mobile home parks located in our community. The mobile
home parks are often owned by corporations located out of state and most of the mobile homes belong
to low income families and disabled or senior citizens who are on fixed incomes. As the space rents
increase in their mobile home parks the home owners often find themselves unable to make needed
repairs on their homes, causing the mobile home to become run down and almost unlivable. They end
up trapped in a situation where their home is falling apart but they don’t have the funds to fix it or move
elsewhere. We do have a minor housing repair program but at a maximum of $5,000/grant awarded
per client every three years it barely scratches the surface of what’s needed to really make a difference
with some of these homes.
A potential project would be to assess the mobile home parks in Auburn and identify the ones that
could possibly be rehabbed if the City requested more HUD or CDBG funding. Research could be done
regarding what other communities have done to upgrade their mobile home parks in their cities and
make a list of options the City of Auburn could consider. It would also be helpful to research grant
funding available for this type of project and to prepare what’s needed for grant submission.
CDBG Planning
The City of Auburn is a recipient of Community Development Block Grant funds. Every five years the city
must complete a Consolidated Plan which is comprised of an assessment of need and a five year plan of
how to address the needs of the city.
A potential project would be a full assessment of Auburn’s needs and the potential projects the city
could request CDBG funding for.
Human Service Resource Gaps & Overlaps
The City of Auburn provides 1% of its general funds to human services providers throughout the region.
The focus of the funds include poverty reduction, child abuse and neglect, domestic violence and sexual
assault and healthcare. The city’s human services committee provides guidance to the city council for
fund disbursement.
A potential project would be a full assessment of the existing gaps and overlaps in services. The
overlaps could be presented as potential partnerships or collaborative efforts with providers.
Assessment of City of Auburn Mayor’s Taskforce on Homelessness Recommendations
In November 2015 Mayor Nancy Backus convened Auburn’s Task Force on Homelessness. The Task force
met once a month over a span of seven months and developed a list of recommendations and
consensus items on how to address the city’s current condition of homelessness that will be brought to
the city council.
A potential project would be an assessment of the city, county and state’s capacity to meet the
Taskforce’s recommendations. The assessment could also rank projects based on need and projected
timeline.
Study of Resident Awareness & Preparedness for Emergencies
We spend most of our time working with public sector employees (both city and other agencies) the
business community and our CERT volunteers. I am concerned with how well our residents are prepared
to deal with a major event such as a winter storm or earthquake. We really don’t know how many of our
residents have taken steps to be better able to take care of themselves and their families after an event.
So the main questions I’d like answered are; Do our residents understand the risk they face from natural
and made disasters in Auburn? Have they taken steps to prepare their family? What is the best way
(considering our financial constraints) to reach them with a message that they should be prepared.
DI.D Page 48 of 60
What is the best method (and language) to communicate with the public? What would help them to be
better prepared? The end goal is really just how can we significantly improve our city’s residential
population to be better prepared? Once we know the answers to these questions, we can develop
educational programs to meet the needs and get ourselves better prepared for the disaster that will hit
us sooner or later.
In other words; it’s simply trying to identify if the community understands the risks we face from natural
and man-made disasters in Auburn, have they prepared for the risks, how can we reach most of our
residents with a key preparedness message, and how we can help them to take the needed steps for
personal preparedness. I am also concerned with new FEMA requirements that we provide educational
materials for those that have Limited English Proficiency. We will need to know what languages we
should use and how to reach those groups.
Small Business Incubator/Accelerator Study
[placeholder for project description]
Innovation Partnership Zone Expansion
[placeholder for project description]
Community Development & Public Works
Parking Management
The City of Auburn is fortunate to have a traditional Main Street USA downtown that has a variety of
mixed uses, a regional transit and rail hub, and a compact walkable downtown. The City strives to
attract Transit Oriented Development (TOD) and to promote a multimodal, downtown where people can
live, work, and play while taking advantage of bus, rail, and non-motorized transportation options.
Unfortunately, the downtown area struggles as a result of a perception that there is an inadequate
supply of parking. Different parking demands exist for residents, employees, shoppers, and commuters.
Business owners feel that parking be available within close proximity of their store fronts. Residents feel
that there should be public parking available for themselves and their guests. Shoppers who are young
are likely more tolerant to park and walk to their place of business while older shoppers want to be able
to park near their service need. Commuters seek parking that will enable usage of Sound Transit and
bus services. The lack of available information or understanding of the parking profile in downtown
interferes with the City’s ability to succeed at achieving its goal of a Transit Oriented Community. The
City adopted a Downtown Parking Management Plan in 2014 which provides a good base for
understanding the parking issues of downtown and establishes several suggested implementation
actions to help overcome identified challenge areas.
Need: The City’s parking supply consists of a mix of on street parking spaces and off street parking lots.
Additionally, there are a variety of privately owned parking lots that are underutilized. The information
that is available to the community on where they can park is not very comprehensive or easy to obtain.
The City webpage could be better utilized to convey information, parking apps for mobile devices have
helped other communities, and there is a common misunderstanding of the City’s parking issues.
Comprehensive Plan E-Reader
In December 2015, City Council adopted a completely rewritten citywide 20+ year Comprehensive Plan.
A driving principle of the update was to simplify the Plan and make it a much easier document to read.
The City would like to convert this document into a digital format that is much more engaging and easy
to read. The Comprehensive Plan is a document that should be available, useable, and tangible to all
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residents, property owners, and business owners. This type of document describes the vision,
objectives and goals for the community yet Comprehensive Plans tend to include a lot of “government
speak”, are difficult to read, are voluminous and tend to sit only on the shelves of government
employees.
Need: The Comprehensive Plan has been reduced to a 52 page document with relatively simple
language. Reformatting the document into a digital “e-reader” format that is interactive, engaging and
fun to read would be a significant step forward in making sure that the community can connect with and
embrace the principles of this “community” plan.
Marketing & Awareness of City Values
In December 2015 the city council adopted a series of Value Statements and descriptions that are
intended to provide a framework in which to operate. The Value Statements can be synthesized down
to 7 value words – Celebration, Sustainability, Economy, Environment, Character, Service, and Wellness.
The Comprehensive Plan includes a full one page description for each value by explaining what it means,
what it looks like, and how it will happen.
Need: Now that these value statements have been adopted we need to identify ways to announce what
they are to the community and incorporate what they mean into city decision making. Announcing
what they are should include an effort to display and use them as often as possible (e.g. on city
letterhead, painted on the walls of city council chambers, placing them on the banner of the city
webpage, etc.). Incorporating them into city decision making should take the form of how they are
included in budgeting, how they are considered when adopting an ordinance, etc. We need tools and
ideas for making sure that these values are a part of everything we do on a day to day basis.
Crime Prevention Through Environmental Design (CPTED)
CPTED is a way of looking at how property is developed and how property and buildings are managed
with an emphasis on deterring criminal or nefarious activity. CPTED is not a new concept and has been
well practiced in many communities. CPTED concepts apply differently in residential settings than they
do in commercial or multifamily settings. The City’s Comprehensive Plan emphasizes the need to
incorporate CPTED principles into development regulations and code enforcement strategies.
Need: Develop materials that can be distributed to business owners, multifamily property managers,
commercial property managers, residents and homeowner associations. Materials should be descriptive
in both a narrative fashion as well as a graphically. Materials should be able to provided when the City
issues a business license, a certificate of occupancy, a code enforcement visit, etc.
Incentives for Maintaining an Aging Existing Housing Stock
In December 2015, the City adopted an updated Housing Element as part of its comprehensive plan.
The Housing Element draws heavily from a 2014 Housing Characteristics Assessment. Throughout the
entire document there is repeated mention of the need to maintain the existing housing stock as a
means of reducing our reliance upon natural resources (e.g. the materials needed to build new housing)
and that it is the most effective means to maintaining affordable housing. The Housing Characteristics
Assessment contains a great deal of information about the housing condition, type, cost, and health in
Auburn. It also identifies a long list of implementation actions that serve numerous citywide housing
objectives.
Need: The City of Auburn has a robust quantity and mix of existing, older housing. The majority of the
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housing stock on the valley floor is between 50 and 100 years old. There are thousands of single family
and multifamily dwellings distributed throughout Auburn. Some of the stock is in very good condition
while other properties are neglected. Some properties are vacant and/or are in foreclosure. The City
needs to develop information materials and incentives that encourages owners to maintain the existing
housing stock so that it remains affordable, healthy, and safe, as well as facilitating the transition of
vacant foreclosed homes into productive properties that have a positive contribution to the community
and tax revenues.
Tools that Monitor the Health, Condition, Type, and Spatial Distribution of Housing
In December 2015, the City adopted an updated Housing Element as part of its comprehensive plan.
The Housing Element draws heavily from a 2014 Housing Characteristics Assessment. Throughout the
entire document there is repeated mention of the need to maintain the existing housing stock as a
means of reducing our reliance upon natural resources (e.g. the materials needed to build new housing)
and that it is the most effective means to maintaining affordable housing. The Housing Characteristics
Assessment contains a great deal of information about the housing condition, type, cost, and health in
Auburn. It also identifies a long list of implementation actions that serve numerous citywide housing
objectives.
Need: While the Housing Characteristics Assessment completed in 2014 provides a very complete and
thorough understanding of the existing housing conditions. The City needs to develop and implement a
tool that allows us to continue to understand housing characteristics and to be able to identify positive
and negative trends occurring citywide or within sub-neighborhoods of the city.
Connectivity Element to the City’s Comprehensive Plan
When city council adopted the 2015 Comprehensive Plan it included an action item that calls for
developing a “Connectivity Element” that would become a chapter of the comprehensive plan. Once
adopted, policies, regulations, capital planning and budgets can be developed to help implement the
new chapter. The purpose of a Connectivity Element is for the City to be more strategic in its efforts to
physically connect Auburn. The sub-communities of Auburn lack well defined connections between
each other. Within sub-communities, there has not been a focused strategy that connects residential
areas to commercial nodes to gathering places/parks to schools, etc. When new subdivisions are built,
other than the sidewalks required along street frontages, there is no attention given to pedestrian or
bike trail infrastructure.
Need: A mapping exercise followed by suggestions for code updates and infrastructure improvements
that helps improve the physical connection of the community.
Graffiti Management
The City of Auburn spends approximately $125,000 of tax payer money per year combatting graffiti.
Graffiti comes in the form of gang marking as well as tagging (unrelated to gang activity). If not
attended to immediately, graffiti can plague a community, send the wrong impression to visitors,
discourage business from locating in a community, and damage public and private property. The vast
majority of cities in Western Washington face the same challenge and drain on resources. The solutions
for graffiti prevention are made more complicated due to the long list of property managers involved –
State Department of Transportation who manages the highways, over and underpasses, and bridges;
the Muckleshoot Indian Tribe who is responsible for land within the reservation boundary; City Parks;
City Streets; private property owners; and School Districts. This array of property managers makes it
more complicated to develop a coordinated effort.
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Need: Explore what other communities around the country are doing to effectively combat graffiti in a
way that is most efficient. Develop original ideas for how to stop graffiti, how to discourage graffiti, and
how to remove graffiti as quickly as possible.
Developing Level of Service of Parks & Trails
A common way of evaluating how to ensure new development is providing adequate contribution to
roads, parks, schools, and emergency services is to establish appropriate “levels of service” along with
“impact fees”. Impact fees ensure that there is a funding source that helps provide enough new
infrastructure to keep up with the growth of a community. The City of Auburn already charges impact
fees for roads, parks, schools, and fire. What the City lacks is an appropriate measurement for which
parks facilities are needed within each area of the City. Since parks includes trails, soccer fields,
baseball/softball fields, tennis courts, passive recreation, community centers, playgrounds, and a wide
variety of other amenities it is appropriate to establish a level of service expectation for each type of
amenity. Examples of level of service (LOS) are – there should be 1 tennis court for every 1,000
residents; there should be ¼ mile of trail for every 500 residents; or there should be a trail within 1/8 of
mile of every house. Some areas of the City may already have adequate access to trails but lack tennis
courts; the next area of the City may have tennis courts but no trails. By establishing LOS standards by
each category, Parks Planners are better equipped to plan for the future.
Need: Mapping and inventory effort to understand existing conditions; identify areas within the City
that are likely to grow and by what amount; identify partnership opportunities with other entities that
may be providing recreation opportunity (e.g. schools have tennis courts and ball fields); and research
appropriate levels of service by amenity.
Incentives for Establishment of More Healthy Food Alternatives to More Sections of the City
The City of Auburn conducted a Health Impact Assessment (HIA) in 2014 which identifies the need to be
proactive about providing healthy food options to residents. Data shows that Auburn and South King
County have high obesity rates, that healthy food options are scarce in some locations, and that food
options of lesser health value are more abundant. General recommendations in the HIA are that the
City should do more to recruit businesses that provide healthier food options, incentivize their
establishment in Auburn, provide more community gardens, support educational efforts, etc.
Need: The City embraces the recommendations of the HIA but it needs help in developing a strategy for
its implementation. The City also needs help understanding how to incentivize and recruit the types of
businesses that make a difference in this area and how to develop an educational infrastructure that
leads to the creation of hard copy literature, webpage information, healthy cooking classes at
community centers, engagement with different cultures and socio-economic sectors, etc.
Community Placemaking
Auburn is a collection of 6 or 7 neighborhoods that are quite distinct from each other. Lakeland Hills is a
new community that is rich in trails, parks, commercial opportunity and mixed housing types. Lea Hill is
a relatively recently annexed area that is a mix of new subdivisions and rural acreage tracts. West Hill,
South Auburn, Downtown, North Auburn, and the Plateau are all different in their own right. Residents
not only associate themselves as a resident of Auburn but a resident of their sub-community. Some of
the sub-communities feel connected to the commercial services offered within Auburn. Other sub-
communities feel more connected to the commercial services offered outside of Auburn (e.g. if you live
on Lea Hill you shop in Covington because it “feels” closer).
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Need: Efforts are needed to better reinforce sub-community identity and to create stronger
connections between the sub-communities and what Auburn has to offer. Simply wayfinding signage on
Lea Hill that points people to downtown Auburn can help influence where someone chooses to shop.
Signage for street names can be supplemented to include the neighborhood (e.g. West Hill
Neighborhood can be added to the top of street signs). City sponsored sub-community events can be
implemented that reinforce neighborhood identity. A strategy needs to be developed that informs and
influences residents.
Impression Corridor Outreach & Marketing
The City has identified a number of primary thoroughfares through the City and gateways into the City.
These impression corridors and entry points serve as a billboard for the type of community that Auburn
is and define the experience that someone has when the visit. That experience can either be negative or
positive. The current experience can be negative if your only impression is driving down Auburn Way
South to visit the casino or the White River Amphitheater. The 2015 Comprehensive Plan establishes
policies that elevate the importance of beautifying these areas and establish authority for creating
regulations that promote a higher standard in these areas. While the policies and regulations will create
adequate authority for forcing beautification of these areas, what is most important is to ensure that
the private property owners within these areas understand the importance of these corridors and
gateways and why it is in their best interest to make sure that they are clean, attractive and well
maintained.
Need: Develop a marketing campaign that rallies property owners and business owners to pitch in to
help improve the Auburn experience. While redevelopment of older properties will take years, fresh
paint, maintained landscaping, controlled signage, and limited outdoor storage can go a long way in
improving the appearance and experience. We need property owners along these corridors to
understand that they are all part of one large outdoor mall and that it is in their best interest to do their
part on their property and to demand that their neighbors follow suit.
International Green Construction Code
In 2013 the City of Auburn adopted the International Green Construction Code which allows an
alternative approach for site development, building construction, and building management. This code
is intended to “reduce the negative impacts and increase the positive impacts of the built environment
on the natural environment and building occupants.” It addresses natural resource, material, water and
energy conservation, as well as indoor environmental quality and comfort, building commissioning,
operations and maintenance for new and existing buildings, building sites and building materials,
components, equipment, and systems.
Need: While this code has been adopted by the City and is available for use, it has not been marketed
or incentivized. To date, nobody has used this code. It likely provides a more affordable building option
than LEED certification and achieves many of the same types of principles. The City would benefit by
developing a strategy for broadcasting the existence of this code, how to get architects and structural
engineers more familiar with the concepts in this code, and to incentive use of this code.
Climate Action Plan
Use the City’s 2009 and 2016 GHG inventories as supporting documentation for the creation of a climate
action plan for the city. This plan would focus on municipal actions and operations, but would also have
a community-wide component.
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Long-term Management Plan for Environmental Sites
This plan would provide a detailed management plan for the long-term management of environmental
sites, including compensatory environmental mitigation sites that have been released from monitoring,
environmental properties owned by the city, environmental properties owned by third parties, and
regulated critical areas.
Storm Utility – Bowman Creek On-Site Septic System
The Puyallup River Watershed Fecal Coliform TMDL identified Bowman Creek, a tributary to the White
River, as a contributing source of fecal coliforms. Further monitoring conducted in the Bowman Creek
drainage basin by the department of Ecology identified three areas for additional on-site septic system
investigation as likely sources of fecal coliform.
Project Proposal:
This project would involve working with property owners, City and Health Department staff to assess
whether problems with the on-site septic systems are contributing the fecal coliform water quality
violations in Bowman Creek and evaluate appropriate solutions. City personnel would contact property
owners for permission to conduct additional sampling. Student research could include hydrogeologic
modeling, water quality analysis, and/or DNA testing to characterize the source of the fecal coliform.
Storm Utility T Basin – Pet Waste
The Puyallup River Watershed Fecal Coliform TMDL identified the tributary to the White River at Auburn
Riverside High School as a contributing source of fecal coliforms. The City’s “T” stormwater drainage
basin discharges to this tributary. The Puyallup River Watershed Fecal Coliform TMDL Water Quality
Improvement Plan recommends that “Within their jurisdiction, each appropriate government entity
needs to reduce wet-season stormwater FC loads to the White River mainstem.”
The City of Auburn has conducted wet season fecal coliform monitoring at the discharge point and
upstream in the “T” drainage basin. The geometric mean for the flow from the “T” basin was below the
freshwater primary contact recreation bacteria water quality criteria of 100 colonies/100 ml. However,
fewer than 90% of the samples were below 200 colonies/100ml therefore the second part of the
freshwater primary contact recreation bacteria water quality criteria was exceeded. No particular
branch of the drainage system was identified as a larger contributor than others. Instead, when higher
fecal coliform values were observed it was basin wide during a particular sampling event and is likely
related to the weather/runoff conditions at the time of sampling. Inspection of the stormwater
collection and conveyance system in the “T” basin did not identify any sanitary sewer cross connections.
During periods of dry weather, flow was not present at many of the sample locations and sample
locations that did have flow yielded low coliform values.
Additional possible sources of fecal coliforms include wildlife and pets. The land use in the 495 acre “T”
basin is approximately 64% residential, 19% commercial and 17% woods/open space. Control of the
wildlife is not practical so future fecal coliform reduction efforts should be directed towards public
education and BMPs (Best Management Practices) for pet waste.
Project Proposal:
This project would involve creating and implementing a public education/social marketing program for
the proper management of pet waste with the goals of:
• determining potential amount of pet waste/size of audience in the “T” basin
• building general awareness around what can be done to reduce polluted runoff from pet waste
• reducing the amount of pet produced fecal matter exposed to stormwater runoff
The development of this program should incorporate existing studies and regional messaging, take
advantage of existing data and possible field investigation.
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Storm Utility LID Feasibility Mapping
The Department of Ecology’s 2015 Phase II NPDES Permit requires the City of Auburn to implement On-
Site Stormwater Management facilities for new development and redevelopment projects using an
emerging stormwater management strategy called Low Impact Development (LID). LID design strategies
include reducing impervious areas and managing stormwater with on-site in facilities that infiltrate and
disperse stormwater instead of using traditional methods of collection and conveyance. This presents a
long term challenge to the City’s capital projects program, as many of these on-site LID facilities depend
on specific site conditions to function properly. Failure of these systems can create flooding impacts and
increased maintenance costs. Incorporating the LID facilities into future projects presents an increased
and unforeseen budgetary requirement for each capital project moving forward. A City-wide
characterization of general feasibility for on-site LID facilities would allow the City to minimize this
individual budgetary impact by identifying regions where the likelihood of failure is increased due to
specific conditions such as high groundwater or low soil infiltration rates.
Project Proposal:
This project would involve the development of a Geographic Information System (GIS) data set based
on identifying City-wide hydrogeological regions that provides:
• Seasonal High Groundwater Elevations
• Soil Infiltration Rates
• Slope Instability/Landslide Hazards
• Shallow Impermeable Soil Layers
• Other Geotechnical Hazards which limit the feasibility of LID facilities that rely on infiltration
The development of this data set should incorporate existing studies, historic geotechnical
investigations, and current field research incorporating soil samples and groundwater monitoring. This
data would be sorted based on feasibility parameters to provide instantaneous assessment the
effectiveness of LID facilities and likelihood of failure.
Storm Utility LID Maintenance Costs
The Department of Ecology’s 2015 Phase II NPDES Permit requires the City of Auburn to implement On-
Site Stormwater Management facilities for new development and redevelopment projects using an
emerging stormwater management strategy called Low Impact Development (LID). LID design strategies
include reducing impervious areas and managing stormwater with on-site in facilities that infiltrate and
disperse stormwater instead of using traditional methods of collection and conveyance. The long-term
maintenance costs of new LID facilities present a challenge to future budget planning, as the
maintenance needs are difficult to quantify and project with the lack of historical data. The task of
maintenance and operations budget planning is a key priority as the City moves forward to change
maintenance practices with the inclusion of LID facilities.
Project Proposal:
This project would involve a literature review and telephone survey of Western Washington stormwater
management agencies who currently maintain LID facilities, to identify types of equipment used,
effectiveness of the equipment, labor costs, materials and equipment costs (direct costs), and
maintenance schedules.
Storm Utility Python Data QC
The City of Auburn is currently updating their GIS stormwater infrastructure using ArcMap. Notable
infrastructure includes storm catch basins, manholes, pipes, culverts, and detention sites. Once field
work is completed, the attribute data for these structures is checked with a quality assurance/quality
control process. Part of this process involves manually checking the attribute data, which can be time
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consuming and yield inaccuracies and inconsistencies. An example of this manual process is checking
that all as-builts share the same install date, across all relevant feature classes. Another time consuming
element is ensuring that catch basin/pipe invert elevations match in different feature classes. Currently,
these checks are accomplished through a series of joins in ArcMap. Automating some of these QA/QC
processes with a Python script would greatly reduce the amount of time and error that is normally
performed manually. Such a script would increase storm inventory productivity and allow for higher
output of quality GIS data. Since the data is reviewed for quality assurance by more than one person, an
effective script would also help to eliminate duplicating efforts.
Project Proposal:
This project would involve writing a Python script that includes the following:
• Log number of mismatched as-builts and their respective install dates across relevant feature classes
• Log number of mismatched invert elevations across relevant feature classes
• Log duplicate structures
• Log start/end time of script, as well as any processing errors
• Log and return a report via e-mail to user of the script’s successes/failures
The contents and purpose of the script may change based on evolving needs of the storm inventory
process.
Sewer Utility Wastewater Discharge Behaviors
The City of Auburn Sewer Utility spends significant resources coping with the consequences of items and
substances that are poured down the drain, flushed, or otherwise discharged to the sewer collection
system. Fats, Oils, and Grease (aka FOG) accumulates in pipes and pump stations requiring high
pressure jetting and vactoring and disposal of waste. Cleaning wipes, often marketed as “flushable”, do
not disperse in water and can accumulate in pumps and cause them to either work inefficiently or to
stop working altogether. Pharmaceuticals, while not harmful to the City’s collection system, may not be
removed from the waste stream by conventional methods, so they can become health and
environmental hazards as they find their way into treatment plant discharges, recycled biosolids, and
reclaimed water systems.
The City of Auburn, like many cities, has a program in place to educate and regulate the activities of food
service establishments (aka FSE’s), who, while they produce significant amounts of FOG, are very willing
to use best management practices (BMP’s) as it is in their best interest to keep their pipes clog free.
Sewer disposal habits in residential areas are more difficult to influence. While single family homes are
not monitored or regulated, the homeowners share an interest with the City in keeping their pipes
clean, as a blockage is just as likely to occur on private property as it is within the public system.
Maintenance staff have observed, however, that facilities downstream of large areas of rental housing
tend to accumulate more grease and rags than other areas. We speculate that because the residents of
rental units are generally not directly responsible for maintenance of the sewer lines serving their
building, they are more likely to use the sewer system as a method of disposing of grease or wipes since
is more convenient and doesn’t cause any direct harm to them.
City staff has attempted to educate the public on what is and is not appropriate to discharge to the
sewer system, and to suggest alternative methods of disposal. Staff has even prepared specific mailings
for areas upstream of where maintenance staff has encountered excess accumulation of grease or rags.
To date, we have not been able to develop any metrics other than anecdotal observation, by which to
measure the effect of any of these efforts. We have not found any other agencies that been able to
effectively measure the impact of similar educational efforts. The City would like to determine what
methods, if any, are effective and which are not, then use that information to decide where to focus our
future educational efforts.
Project Proposal:
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Phase 1: This project would first involve developing strategies to influence the behavior of residents in
multi-family rental units. They could include, but are not limited to:
• Advertising
• Mailing
• Face-to-face education
• Web-based videos
• Incentive Programs
• Citywide rate incentives
• Monitoring, regulation, and additional maintenance charges
Participants would combine their own experience and expertise as well as researching similar efforts by
other agencies. Strategies for reaching a diversity of ethnic groups with messages in multiple languages
is particularly desirable.
Phase 2: Select several strategies to use in pilot tests, develop a methodology for determining the
effectiveness of each strategy, whether that be resident understanding, behavior change, or reduced
maintenance efforts.
Phase 3: Identify appropriate test areas within the City to develop an implementation plan and
schedule, and execute that plan as time allows.
Traffic Collision Analysis Tool
The City of Auburn has been researching market solutions for our collisions analysis needs over the past
few years and have not found a system that meet our needs. If our project is selected by the UW
program the goal would be to develop a GIS based analysis tool that utilizes traffic count data and traffic
collision report data written by Police officers and processed through the State “Sector” system. The
proposed system would include traditional traffic engineering collisions analysis tools, mapping tools,
and be capable of generating various types of reports. This project would require a multidisciplinary
approach between GIS/programming and Traffic Engineering disciplines.
Finance
Auburn School District Food Waste Prevention Outreach & Education
Scope of Work: The purpose of this project is to prevent and/or reduce food waste by improving food
waste collection processes with outreach and education to ASD kitchen and custodial staff at 19 schools
(11 elementary and 8 secondary). Outreach will focus efforts to enhance existing food waste collection
programs or start a new program at each school. Outreach efforts may include:
• Reviewing the current practices in the kitchen in regards to food waste
• Providing re-education to the kitchen and custodial staff
• Making recommendations and implanting improvements (based on reviews)
• Adding signage to the kitchens and collection areas
• Meeting with school Green Teams to promote proper collection and food waste prevention/reduction.
Campaign to Address Litter & Illegal Dumping in Auburn
Scope of Work: Staff have a desire to implement a campaign to bring awareness to the litter and illegal
dumping problem in Auburn. The campaign would be a coordinated effort involving multiple city
departments. We are looking to put a positive spin on the campaign such as ”Beautify Auburn” or “Keep
Auburn Clean.” This project involves gathering background information on the costs of dealing with
dumping, pictures, and overall efforts involved with cleaning up the mess. Information also needs to be
gathered on the laws surrounding illegal dumping and what step the City takes to enforce those laws
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when there is evidence (also what type of evidence is needed – i.e. pictures, license plates, 3 pieces of
mail with an address). We need to create the argument for why citizens should care about keeping
Auburn clean and inspire them to take action. Multiple outreach pieces need to be created using various
forms of media – website, signs, flyers, etc.
Human Resources / Risk Management
Community Court Program
The intention of involving UW students the Community Court Program is to obtain assistance preparing
information that can be used when applying for grant funding for this program.
The students would be researching and compiling the number of offenses within the City of Auburn
(relating to homelessness/trespassing, drug related crimes) and the number of arrests in 2014-2015.
The students will also work with our Human Services division to obtain information for the appropriate
service providers (rehab, mental health, social services, shelters, etc.) in the area that would be willing
to work with the Community Court program, as finding assistance is a requirement.
In addition to preparing numbers relating to the crimes in Auburn, the students will also help by creating
a Needs Assessment, which will be provided to participants when they are referred or ordered to serve
through the Community Court Program. This assessment will help determine which resources are the
right fit for our individuals, and how to move forward with referrals. This will not only help us when we
begin screening for the new program, but will be a wonderful addition to our grant application process.
Innovation and Technology
Homelessness Assessment
Where are the homeless? Where are they coming from, going to? This project is not to solve the
homelessness problem, but to understand more about it. What are the trends? What can the City do to
address the situation we are in? How can we use technology, analytics, information to help create
solutions to the problem. This is not just a regional, Auburn focused problem. It is everywhere and in the
new Digital Age there is an answer somewhere, we just need to find it.
Buy Local Program
Develop and build an extension to the City’s existing business license process and program. This would
be an online and mobile solution so our local businesses could work closer and buy from each other.
The would also include citizens and tourists as they could get alerts on deals when they are close to
businesses who are participating.
Utility Rate Analysis
The City provides a lot of utility services, i.e. sewer, storm and water. The question is are we providing
the right services and at the right costs? This project would be a deep dive into our services and like
agencies to determine are we where we need to be.
Smarter Cities
The “smarter cities” buzz is now a real thing. The Internet of Things (IoT) is still a new concept, but it
plays a huge role in cities becoming smarter. This includes adding sensors to things like parking stalls,
lights, intersections, buildings, etc…collecting and sharing data to make decisions. This project plan
would include building a strategy and rolling out a pilot project. Auburn is uniquely situated to take
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advantage of and move aggressively into the Smarter Cities space. A new Parking Garage has been
approved, Smarter lighting is logical piece of the project. The City has significant street lighting assets
that could be improved to provide more efficient use of the aerial landscape with video for law
enforcement and parking management, wireless broadband for digital economy access across the City.
Smarter buildings, smarter traffic, smarter institutional inventory management – all of these areas focus
on smarter cities and benefits to the residents, more efficient use of resources and more effective ways
to manage the City.
Garbage & Recycling Contract Analysis
In 2017 the City is going out to bid for a lot of contracts, one of them for a garbage and recycling hauler.
This project would include analyzing data to help negotiate and structure the new contract.
3D Modeling
The City owns birds eye imagery, 360 degree point cloud imager and LiDAR. In addition, all capital assets
have a Z-value for modeling. This project would include building real-time models of the City to show
current and proposed infrastructure.
Broadband Coverage & Strengths
The City knows where we have fiber communications and Wi-Fi coverage, but where should we expand,
who is covered and at what strengths. The idea that everyone should have access to the internet is a
reality, however, the City has several underprivileged areas that don’t have coverage. This is an analytics
based project that would expose where our priorities should be on expanding our municipal broadband.
This project would be a parallel, or integrated piece of the Smarter Cities project and help provide
actionable and defined plan information for meeting the Councils “Achieving Digital Parity project”
Environmental Data Inventory
The majority of the data the City has for environmental data is old and came from FEMA. This would
include updating data, building relationships and analyzing the data so the City’s environmental group
could make better decisions from the data.
Amphitheater Traffic Analysis
When concert season in Auburn comes, traffic around that area is horrific. This program would include
a traffic analysis (i.e. new roads, modify speeds limits, widen roads, new routes), working with mapping
agencies like Google, Apple and Waze to push real-time traffic and agencies like WSDOT to help reduce
the amount of congestion. This is another project that may be parallel to the Smarter Cities /Smarter
Traffic idea. Building on the Cities existing ITS (Intelligent Traffic Systems) infrastructure this would
provide more actionable, solution oriented information to help solve the problems of transportation
bottlenecks that occur.
Parks, Arts, & Recreation
Cultural Art, Theater, & Plaza Plan
Cultural Arts, Theater and Plaza Plan and Implementation of the 1 block area from Main – 1st-Auburn
Ave.-B Street and Auburn Post Office/Public Health Site
Focusing on the one block area of Main to 1st and Auburn Ave to B Street, create a revitalization plan
and provide implementation strategies for an area with a focus on Arts, Culture, Theater and
Community Gathering Space. As a segment of this plan the “team” would assist in developing the
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program model and architectural design for the “makeover” of the Historic Post Office in cooperation
with our existing consultants. Project would the potential securing of non-profit partners, potential
grant funders. The project will also build on previous Auburn Ave. Theater studies and B Street Plaza
Studies to design the proposed overall 1 block Masterplan and Landscape Architecture of the focus area.
Disciplines- Planning, Architecture, Landscape Architecture, Historic Preservation, Management
Trail Connectivity Feasibility Study
Develop a feasibility study related to constructability of a pedestrian trail linking Jacobsen Tree Farm
property to the west end of Lea Hill. This trail would follow the alignment of the Bonneville Power
Administration transmission line from 132nd to valley floor near the Auburn Golf Course. A connection
to Isaac Evans and the Dykstra footbridge would improve pedestrian and bicycle connection from Lea
Hill to the downtown area. The study would include exploring and/or obtaining easement across private
property and permission from the BPA for the alignment of the approximate 2 mile long trail. The
alignment also passes through an “Island” of the City of Kent up on Lea Hill, so some form of a ILA would
likely be necessary between Auburn and Kent. Construction would be in phases based on
constructability.
Police
Needs Assessment for Future Public Safety Building
In 2004, the Auburn Police Department moved to its current location of 340 East Main Street, Auburn
WA 98001. The Auburn Justice Center housed both the Auburn Municipal Court and all Police
Operations. The staffing at the PD included 88 commissioned police officers and approximately 16 non-
commissioned staff for a total of 104 PD personnel. Since then, the is operated by the King County
District Court system and also houses probation services. Currently, the PD currently has an authorized
commissioned strength of 111 and a non-commissioned staff of 20 for a total of 131. All of our
administrative personnel have been required to remove their belongings from the locker room and
place lockers in their respective offices. Our Evidence technicians work in a separate building on the
property and often times feel isolated from other staff members. Our traffic division also occupies a
small office in this detached building. The police department continues to grow and places greater
challenges of where to put increased staff within the existing facility.
The police department would like to have an assessment done of both current and future needs of the
agency. Once the need is established we can determine option for facility design and use. Several
possibilities might be explored to include the remodel of the current facility with the expectation that
the King County Court vacate and find an alternative location, or the feasibility of expansion of the
current facility or a proposal for a new facility.
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