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Home My WebLink About06-06-2016 Minutes * City Council Meeting cmoF. �� . June 6, 2016 -7:00 PM Auburn City Hall WASHINCTON MINUTES I. CALL TO ORDER A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7•00 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers presentc Deputy Mayor Largo Wales, Bob Baggett, Claude DaCorsi, John Holman, Bill Peloza and Yolanda Trout-Manuel. Councilmember Rich Wagner was excused. Department directors and staff members present included: Innovation and Technology Director Paul Haugan, City Attomey Daniel B. Heid, Police Chief Bob Lee, Finance Director Shelley Coleman, Parks, Arts and Recreation Director Daryl Faber, Community Development and Public Works Director Kevin Snyder, Assistant City Attorney Jessica Leiser, Human Resources and Risk Management Director Rob Roscoe, Director of Administration Dana Hinman, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Economic Development Manager poug Lein, Real Property Analyst Josh Arndt, Community Programs Coordinator Duanna Richards, Assistant City Engineer Jacob Sweeting, and City Clerk Danielle Daskam. II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS A. Police Chief Lee Service Award Mayor Backus presented Police Chief Lee with his Ciry of Auburn Service Award commemorating 35 years of service with the City Chief Lee began his career with the City of Auburn on June 1, 1981 as a patrol officer Chief Lee was promoted to Sergeant February 1, 1990, promoted to LieutenanUCommander March 16, 1997, promoted to Assistant Police Chief September 3, 2002 and promoted to Chief of Police October 1, 2010 Chief Lee is a graduate of the Leadership Institute of South Puget Sound and in 2005 received the Leadership Institute's Distinguished Alumni Award. Mayor Backus commended Chief Lee for his leadership and integrity as the City's Chief of Police. B. Significant Tree Proclamation Mayor Backus to proclaim the Big Leaf Maple tree located at Olympic Middle School as a "Significant Tree" Mayor Backus read and presented a proclamation declaring the Big Leaf Maple tree located at Olympic Middle School at 1825 K Street SE as a "Significant Tree" and Olympic Middle School as the 2016 Tree Steward to Bryce Landrud, member of the Auburn Urban Tree Board. Page 1 of 6 Mr Landrud stated the tree is approximately 65-70 inches in diameter and 120 feet tall. C Auburn's Sister Cities Program Community Programs Coordinator Duanna Richards shared information on the City's Sister Cities Program. The Sister Cities program was created by President Eisenhower in 1956 to promote peace. The idea was for "individual sister cities, counties, and states across the United States" to link up with the citizens of other countries in an effort to bring about "citizen diplomacy " Auburn's Sister Cities Program began as a cultural and educational exchange and has now expanded to include a means for economic development. At this time, the City has three Sister Cities. The first Sister City relationship was established in 1969 with Tamba (previously known as Kasuga-cho), Japan. The City also has Sister City relationships with Guanghan, China, and Pyeongchang, South Korea. The City is currently in negotiation for a Sister City relationship with Mola di Bari, Italy Community Programs Coordinator Richards introduced Shaniece Coultas and Shiina Adachi who have been part of the Youth Ambassador Exchange Program and each has been spending the last school year in the other's family home. Each student spoke briefly regarding their experiences in the other's home town. III APPOINTMENTS There was no appointment for consideration. IV AGENDA MODIFICATIONS Proposed appointments to the Human Services Committee were removed from the agenda. V CITI2EN INPUT, PUBLIC HEARINGS 8 CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Russ Campbell, 31606 126th Avenue SE, Auburn Mr Campbell spoke briefly regarding the City's communal residence regulations and standards. He stated the regulations and standards have been beneficial for the residents. Mr Campbell also spoke regarding the February death of an international student attending Green River College. Mr Campbell stated the student was one of five 17-year old students living off- campus in a rental home. Mr Campbell requested the City Council consider a greater penalty for those property owners who do not comply with rental housing and communal residence regulations. Page 2 of 6 C Correspondence There was no correspondence for Council review VI. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may reporf on the status of their ad hoc Council Committees'progress on assigned tasks and may give their recommendations fo the City Council, if any Councilmember DaCorsi reported on behalf of the Finance ad hoc committee that reviews claims and payroll vouchers. Councilmember DaCorsi reported he and Councilmember Baggett reviewed the claims and payroll vouchers as presented and described on this evening's agenda and recommend their approval by Council. VII CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the May 16, 2016 regular City Council meeting B. Claims Vouchers (Coleman) Claims voucher numbers 438726 through 438939 in the amount of $2,716,369 10 and four wire transfers in the amount of$197,946.91 and dated June 6, 2016. C Payroll Vouchers (Coleman) Payroll check numbers 536453 through 536488 in the amount of$703,308.00 and electronic deposit transmissions in the amount of$1,408,659.89 for a grand total of$2,111,967 89 for the period covering May 12, 2016 to June 1, 2016. D Public Works Contract Nos. JOC16-A and JOC16-B (Snyder) City Council approve the award of Contract No. JOC16-A to Forma Construction Company and Contract No. JOC16-B to Saybr Contractors, Inc. to provide Job Order Contracting for the City of Auburn E. Advertise Project No. CP1518 (Hinman) City Council grant permission to advertise for bids for Project No. CP1518, Auburn Council Chambers Remodel. F Public Works Project No. CP1202 (Snyder) City Council approve Change Order No. 3 in the amount of$24,780 79 to Contract No. 15-01 for work on Project No. CP1202, Auburn Way South Flooding Improvements Phase 2 Deputy Mayor Wales moved and Councilmember Holman seconded to approve the Consent Agenda. Councilmember Peloza inquired if any other jurisdictions utilize job order contracting. Assistant City Engineer Jacob Sweeting reported the cities of Kirkland, Renton, Seattle, and BellevUe utilize job order contracting. MOTION CARRIED UNANIMOUSLY 6-0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS Page 3 of 6 There was no new business. X. ORDINAPICES A. Ordinance No. 6593 (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, authorizing the renewal and amendment of Ordinance No. 601 S for Puget Sound Energy, Inc Franchise Agreement for the Transmission, Distribution and Sale of Natural Gas Councilmember Holman moved and Councilmember Trout-Manuel seconded to adopt Ordinance No. 6593. Councilmember Holman stated Ordinance No. 6593 approves a franchise agreement with Puget Sound Energy, and the ordinance was discussed at the Council's last study session. MOTION CARRIED UNANIMOUSLY 6-0 XI. RESOLUTIONS A. Resolution No. 5220 (Hinman) A Resolution of the City Council of the City of Auburn, Washington declaring certain properties as surplus and authorizing their conveyance for park and open space purposes to the North Tapps Estates Homeowners Association Deputy Mayor Wales moved and Councilmember Baggett seconded to adopt Resolution No. 5220. Deputy Mayor Wales stated the resolution approves the conveyance of certain property to the North Tapps Estates Homeowners Association for park and open space purposes. The Resolution was reviewed at the Council's last study session. MOTION CARRIED UNANIMOUSLY 6-0 B. Resolution No. 5232 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute, on behalf of the City, an airport property lease with SpanaFlight LLC Deputy Mayor Wales moved and Councilmember Peloza seconded to adopt Resolution No. 5232. Deputy Mayor Wales stated the resolution approves a lease of airport property with SpanaFlight LLC Councilmember Peloza questioned the slightly reduced lease rate for SpanaFli�ht. Property Analyst Arndt explained that replacing the current non- aeronautical use tenant (Century West) with a new tenant intended for aeronautical use will not only generate more revenue for the airport in the long term but in the short term as well, when factors such as additional storage/tie- downs and fuel sales are factored into the overall revenue stream. MOTION CARRIED UNANIMOUSLY 6-0 C Resolution No. 5233 (Hinman) Page 4 of 6 A Resolution of the City Council of the City of Auburn, Washington, declaring certain real property as surplus and authorizing the Mayor to convey interest m certain real property between the City of Auburn and Todd Hobert (for Parcel A) and James and Catherine Balzer (for Parcel B) Deputy Mayor Wales moved and Councilmember Trout-Manuel seconded to adopt Resolution No. 5233. Resolution No. 5233 declares a portion of City-owned property at the Les Gove Community Campus as surplus and grants the Mayor authority to convey the property to adjacent property owners who have used the three foot strip of property for over 20 years. MOTION CARRIED UNANIMOUSLY 6-0 D Resolution No. 5234 (Haugan) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute, on behalf of the City, an agreement with Verizon Wireless for Contract#GS-35F-0119P, related to GSA Federal Supply Schedule Councilmember Peloza moved and Councilmember Holman seconded to adopt Resolution No. 5234 MOTION CARRIED UNANIMOUSLY 6-0 E. Resolution No. 5236 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, setting the time and date for a public hearing before the City Council on the 2017-2022 Transportation Improvement Program Deputy Mayor Wales moved and Councilmember DaCorsi seconded to adopt Resolution No. 5236. MOTION CARRIED UNANIMOUSLY 6-0 XII. MAYOR AND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on their significant City-re/ated activities since the /ast regu/ar Council meeting. A. From the Council Deputy Mayor Wales reported on her attendance at the Pierce County Small Cities and Towns meeting and the work of the Pierce County Public Health Board relating to vaping regulations. Councilmember DaCorsi reported on his attendance at the King County Regional Transit Committee meeting where the Committee adopted the King County Metrb Strategic Plan for Transportation. Councilmember DaCorsi also reported on his attendance at the King County Growth Management Planning Council meeting and the twenty-second annual housing issues briefing hosted by the Seattle-King County Realtors Association. Councilmember Holman reported on his participation at the Puget Sound Regional Council Growth Management Policy Board meeting. Councilmember Peloza reported on his attendance at the King County Best Page 5 of 6 Starts for Kids meeting. Best Starts for Kids was approved by the King County voters in November 2015, and the King County Council recently approved the Best Starts for Kids implementation plan. Councilmember Baggett reported on his attendance at the King County Best Starts for Kids meeting. Councilmember Baggett announced that Auburn School District Transportation bus drivers and associates will host the first annual Hot Rod Garage Car Show that will benefit the Volney Wolters Scholarship Fund. Councilmember Trout-Manuel reported on her attendance at the Regional Law, Safety and Justice Committee meeting. B. From the Mayor Mayor Backus reported on the recent community picnic held at Evergreen Heights Elementary School, PetPalooza, the swearing in of the City's newest police o�cer, Jennifer McNaught, a seminar for All Home Coordinating Board, and the Heroin and Opiate Task Force meeting. Mayor Backus also reported members of the Auburn Police Department participated in the torch run for the Flame of Hope for Special Olympics. Mayor Backus noted the City had several participants in the Special Olympics at Joint Base Lewis-McChord including 18 in track and field events and 87 in cycling events. City of Auburn's mail courier, David Delaune, participated in the Special Olympics and was the winner of one gold and two silver medals in bicycling events. XIII. EXECUTIVE SESSION Mayo� Backus recessed the meeting at 7 40 p.m. immediately following announcements, proclamations and presentation in order to discuss pending/potential litigation. The duration of the executive session was estimated at 20 minutes, and no formal action anticipated as a result•of the executive session. Those attending the executive session with the Council and Mayor Backus included City Attorney Dan Heid, Assistant City Attorney Jessica Leiser, Human Resources and Risk Manager Rob Roscoe, Community Development and Public Works Director Kevin Snyder, Director of Administration Dana Hinman, and Washington Cities Insurance Authority attorney Ken Harper The meeting reconvened at 8:03 p.m. XIV ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:44 p.m. APPROVED this 20th day of June, 2016. �G�-i��=X!lZaJ.L'�'�l ANCY B S, MAYOR D�nielle Daskam, City ref�— Page 6 of 6