HomeMy WebLinkAbout10-26-2015 Minutes CY OF_-=.p —�
,AL
City Council Study Session
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s 5 October 26, 2015 -4:30 PM
a:. Auburn City Hall
'WASHINGTON, MINUTES
I. CALL TO ORDER
Deputy Mayor Holman called the meeting to order at 5:30 p.m. in the Council
Chambers of Auburn City Hall located at 25 West.Main Street in Auburn.
A. Roll Call
City Councilmembers present: Deputy Mayor Holman, Rich Wagner, Bill
Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi and Yolanda
Trout.
City officials and staff members present included: Mayor Nancy Backus, City
Attorney Dan Heid, Finance Director Shelley Coleman, Community
Development and Public Works Director Kevin Snyder, Assistant Director of
Engineering and City Engineer Ingrid Gaub, Environmental Services
Manager Chris Andersen, Utilities Engineering Manager Lisa Tobin, Water
Utilities Engineer Susan Fenhaus, Sewer Utility Engineer Bob Elwell,
Transportation Manager Pablo Pam, Police Commander Mike Hirman, IT
Operations Manager Ashley Riggs, and Deputy City Clerk Shawn Campbell.
II. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Comprehensive Sewer Plan (10 Minute Presentation/10 Minute Q&A)
(Snyder)
Utilities Engineering Manager Tobin and Sewer Utility Engineer Elwell
presented the Comprehensive Sewer Plan update. Sewer Utility Engineer
Elwell explained since the last update the current update has been reviewed
by the Planning Commission who conducted a public hearing, reviewed by
adjacent utility purveyors and other government agencies as a part of
the SEPA review, and separately submitted to the King County Utility Review
Committee and the Department of Ecology.
The significant accomplishments from the 2009 plan include replacement of
two pump stations, decommissioning of two other pump stations, replacing
the SCADA system and installing back up power on all pump stations. The
City continues to identified old and failing pipes for replacement as stand
alone projects and replacing sewer pipes during road construction projects..
The significant changes from the 2009 plan to the 2015 plan include updating
the hydraulic model calibrated to King County's Decennial Flow Monitoring,
greater emphasis on asset management and increased monitoring.
The 2015 Sewer Plan includes seven new projects and three ongoing
programs. The Planning Commission has reviewed the plan and suggested
the City amend the policy allowing the City to repair privately owned grinder
pumps.
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Councilmember Wagner confirmed if the City repaired a privately owned
grinder pump the City will lien the property for the cost of the repair.
Councilmember Osborne asked how many pressure system lines the City
still utilize. Sewer Utility Engineer Elwell stated there are approximately 100
pressure system lines in use.
Councilmember DaCorsi asked how the City monitors the failure of grinder
pumps. Sewer Utility Engineer Elwell stated the City does
not monitor, property owners call the City if there is a sewer back up.
Councilmember Wagner asked about future planning concerning the
Muckleshoot Indian Tribe and the Lake Tapps area. Sewer Utility Engineer
Elwell stated the City has a policy regarding providing sewer service to
adjacent properties.Director Snyderindicatedthe question would be a
broader policy question..The Comprehensive Plan is a starting point for
future discussions.
B. Comprehensive Water Plan (20 Minute Presentation/25 Minute Q&A)
(Snyder)
Water Utility Engineer Fenhaus reviewed the significant project
accomplishments from the 2009 Comprehensive Water Plan including a new
Lakeland Hills Reservoir 6, Lakeland Hills and Academy East booster pump
stations, Well 4 chlorination and back-up power installed, Lakeland Hills
Reservoir 5 improvements and Well 1 improvements. Of the 21 items
included in the 2009 plan, 19 items have been completed.
The significant changes from the 2009 plan to the 2015 plan included new
policies focused on business practices, completion of Tacoma water
purchase and interties providing additional supply and redundancy to
the system, new regulatory requirements increasing monitoring and asset
management.
The Fulmer Wellfield includes City Wells 2, 6, and 7. A study found corrosion
and iron manganese clogging. The proposed solution is to operate the
wells continuously at variable rates.
The proposed significant projects in the 2015 Comprehensive Water Plan
include Coal Creek Springs Collector improvements, West.Hills Springs
improvements, Green River Pump Station backup power, Academy 1 Pump
Station improvements, Coal Creek Springs 24" transmission main
and advanced metering infrastructure.
Councilmember Wagner stated the Department of Ecology has a "use it or
lose it" policy regarding water rights. He asked if the City was in danger of
losing any water rights. Water Utility Engineer Fenhaus stated the
City has plans to use all of the City's water rights.
C. Boeing Auburn Facility Groundwater Contamination Update (20 Minute
Presentation/10 Minute Q&A) (Snyder)
Representatives from the Washington State Department of Ecology will
provide an update to City Council on the status and findings to date of the
Boeing Auburn facility remedial investigation for groundwater contamination..
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Environmental Services Manager Andersen introduced Neal Hines from
the Washington State Department.of Ecology. Mr. Hines stated the
Department of Ecology has three areas with new data. The areas
investigated include groundwater, surface water and air quality. The
Department of Ecology will continue to monitor these three areas. The next
step in the clean up effort will be a feasibility study followed by a cleanup
action plan, implementation of the plan and then continued monitoring.
Councilmember Wales asked should the plume reach Mill Creak if the
Environmental Protection Agency would require additional action. Mr.
Hines stated there will be additional testing but there will already be a
contingency in place.
Councilmember Wagner asked if it known how much contaminatied fluid
was released.. Mr. Hines stated it is not known how much was originally
released. Presently there 10 to.20 gallons in the ground.
Councilmember Trout asked who is covering costs of the clean up. Mr. Hines
stated the cost recovery is being paid by Boeing.
D. Angie O'Neill and Brittany Miller, students of the Masters of Social Work
Program, University of Washington to brief the City Council on their advocacy
project(15 Minute Presentation)
Angie O'Neill and Brittany Miller, Master of Social Works Students at the
University of Washington, presented to Council their concerns about the high
school drop out rate and what the community can do to help prevent students
from dropping out of high school.
Mayor Backus suggested the team provid their presentation to the Auburn
School Board.
E. GIS Day Presentation (1.5 Minute.Presentation/5 Minute Q&A) (Haugan)
Information and Technology Operations Manager Riggs presented to
Council Auburn GIS, (Geographic Information System). He explained the
program is a computer based sytem designed to store, edit and share spatial
data. With GIS you can integrate, visualize, analyze and share the data.
Councilmember Wagner confirmed the public can access this program and
data.
Councilmember Osborne stated this is one of the programs that has been
cancelled at Green River College.
Councilmember Wales stated she attended an Association of Washington
Cities conference where the City of Auburn's GIS program was mentioned
and spoke highly of.
F. Water Supply Strategies (20 Minute Presentation/15 Minute Q&A) (Snyder)
Utilities Engineering Manager Tobin, Water Utility Engineer Fenhaus and
Laura Camrick from Carrollo Engineers presented the Water Supply
Strategies to Council.
The City of Auburn has purchased water from Tacoma Water to suprigneyntof 5
the City's water supply. Tacoma Water has offered the City options to
purchase additional water. The City will need to decide to either purchase the
additional water or invest additional funds into the City of Auburn water
system. Staff is recommending investing additional resources into the
City water system.
The City has been rehabilitating the City water sources so the City should
have sufficient supply by 2017. It is important to ensure the City has
sufficient redundant supplies to meet the growing demand in the future.
Councilmember Osborne said in 2012 Council was informed it was more cost
effective to purchase the water from Tacoma than for the City to produce
additional water and questioned what has changed from 2012 to now to
make it more cost effective keep to the water in-house. Assistant Director
Gaub explained the rates quoted in this presentation are specific to Coal
Creek Springs, each water source will have a different rate.The City has
done a very detailed evaluation of the system and the cost for each system.
Councilmember Wales asked how the department knows the Coal Creek
Well capacity can be doubled. Utilities Engineering Manager Tobin stated the
well is fed by the Lake Tapps uplands aquifer, which has sufficient supply.
Councilmember Osborne asked since the City has not completed an
analysis to confirm the Coal Creek Springs Well could double capacity, will
the City complete the analysis prior to a decision on the purchase of Tacoma
Water. Utilities Engineering Manager Tobin reported the City did a
hydrological study that indicated the well would be able to
increase production.
Councilmember Osborne asked if the City is still planning on moving forward
with the Well 7 upgrades. Utilities Engineering Manager Tobin said the cost
of the upgrades are still less then purchasing water from Tacoma Water.
Deputy Mayor Holman stated both sources have environmental
concerns. Utilities Engineering Manager Tobin stated ground water has
significantly less impacted by climate changes.
Ill. OTHER DISCUSSION ITEMS
Councilmember Peloza requested to have an item added to a future Study
Session regarding evaluation of the Study Session process.
IV. ADJOURNMENT
There being no further business before the Council, the meeting adjourned at 7:01
p.m..
APPROVED this \gc'day of , 2016.
N�A A Shawn ie ,Cam Deputy Ci Clerk
p tY Y
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