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HomeMy WebLinkAbout12-13-2016 12-3-2016 Transportation Benefit District Board AgendaAuburn Transportation Benefit District December 13, 2016 - 2:00 PM City Hall Annex - 1 East Main Street AGENDA I. CALL TO ORDER A. Roll Call II. ACTION A. Minutes of the February 1, 2016 Special Meeting* III. RESOLUTIONS A. Resolution No. 2016-01* (Snyder) A Resolution of the Auburn Transportation Benefit District approving a $20.00 vehicle license fee pursuant to RCW 36.73.065 B. Resolution No. 2016-02* (Snyder) A Resolution of the Auburn Transportation Benefit District approving and interlocal agreement with the City of Auburn to coordinate individual, joint and mutual rights and obligations pertaining to the operation, maintenance, construction and reconstruction of public transportation infrastructure within the boundaries of the Auburn Transportation benefit district and the City of Auburn IV. DISCUSSION ITEMS A. Auburn’s State of Our Streets and Funding Options (Gaub/Para) B. Potential Public Education Options for Future Vote on 0.2% Sales and Use Tax* (Snyder) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 25 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the February 1, 2016 Special Meeting Date: December 8, 2016 Department: Administration Attachments: 02-01-2016 Special Meeting Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember: Staff: Meeting Date:December 13, 2016 Item Number:ACT.B AUBURN * MORE THAN YOU IMAGINEDACT.B Page 2 of 25 Auburn Transportation Benefit District February 1, 2016 - 5:00 PM Council Chambers MINUTES I. CALL TO ORDER A. Roll Call Board Chairperson Nancy Backus called the meeting to order at 5:00 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street in Auburn. Board Chairperson Nancy Backus and the following Board Members were present: Claude DaCorsi, Wayne Osborne, Bill Peloza, Yolanda Trout, Rich Wagner and Largo Wales. Member John Holman arrived at 5:09 pm. City of Auburn staff members present included: City Attorney Dan Heid, Assistant City Attorney Jessica Leiser, Community Development and Public Works Director Kevin Snyder, Finance Director Shelley Coleman, City Engineer/Assistant Director of Engineering Services Ingrid Gaub, Transportation Manager Pablo Para, Taffic Engineer James Webb, Police Chief Bob Lee, Director of Administration Dana Hinman and City Clerk Danielle Daskam. II. ACTION A. Minutes of the March 23, 2015 Special Meeting Board Member Wales moved and Board Member DaCorsi seconded to approve the minutes. MOTION CARRIED UNANIMOUSLY. 6-0 B. 2015 Annual Report (Snyder) Auburn Transportation Benefit District to review for possible adoption the 2015 Annual Report Board Member Peloza moved and Board Member Trout seconded to approve the annual report. MOTION CARRIED UNANIMOUSLY. 6-0 C. Resolution No. 2016-01 (Snyder) A Resolution of the Auburn Transportation Benefit District approving a $20.00 vehicle license fee pursuant to RCW 26.73.065 Director Snyder stated that RCW36.73.067 allows for a rebate program for cities with population greater than 500,000.Page 1 of 3 ACT.B Page 3 of 25 Chair Backus opened the floor for public comment. Andy Serr Mr. Serr expressed opposition to $20 vehicle license fee due to impact on low income citizens and retirees. He encouraged the board to provide more public notice of the proposal. Virginia Haugen 2503 R St SE Ms. Haugen expressed opposition to vehicle license fee. Director Coleman stated the City funds SOS program of about $2 Million per year. The program is funded by sales tax on new construction. Board Member Wagner moved and Board Member Peloza seconded to adopt Resolution No. 2016-01. Board Member DaCorsi stated it is problematic that state statute does not apply to all cities. Board Member Trout expressed concern for impact on the low income population. Board Member Holman moved and Board Member Wagner seconded to table Resolution No. 2016-01. MOTION CARRIED UNANIMOUSLY. 7-0 III. DISCUSSION ITEMS A. Revenue Options (Snyder) Transportation Benefit District Board to discuss potential revenue options and associated strategies and actions for the raising of funds for transportation improvements within the boundaries of the District Director Snyder reviewed the Transportation Benefit District (TBD) formation and reviewed changes to state law in 2015 which include assumption of Transportation Benefit District control by a City and conditional increases in car tab fee amounts. Director Snyder reviewed the pros and cons if the City takes assumption of TBD. It would eliminate the dual governance model, eliminate the contract relationships between the City and the TBD and it would eliminate the need for an annual report and audit. It would also eliminate separate bonding capacity and separate taxing authority. Staff and Council reviewed the additional staff and responsibilities that would be required to move projects forward from the TBD. Director Snyder and Director Coleman reviewed the potential revenue options: The TBD could implement a $20.00 vehicle license fee. Assessing the fee would require Board action. The revenue raised would be Page 2 of 3 ACT.B Page 4 of 25 approximately $800,000 annually. The Board would need to enter into an interlocal agreement with Department of Licensing. The fee would take effect six months after it had been approved by the Board. Staff recommend if the fee was approved that the funds be used on street maintenance activities on collector arterials, minor arterials, and major arterials targeting overlay projects and expanding the pot hole repair program. The funds cannot be used on residential streets. The Board could impose a 0.2% sales and use tax increase which would require voter approval. The sales and use tax increase would be valid for 10 years and raise approximately $3.7 million annually. The Board could also implement a Street Safety Levy. This would be a Levy LID Lift for six years, which would allow a levy increase greater than 1%. Since the City already has a banked capacity of $2.3 Million a levy lid lift will not benefit the City until the banked capacity is levied. IV. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 6:34 p.m. APPROVED this 13th day of December, 2016. _______________________________ ____________________________ BOARD CHAIRPERSON Clerk of the Board Page 3 of 3 ACT.B Page 5 of 25 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 2016-01 Date: December 6, 2016 Department: Community Development & Public Works Attachments: Reolution No. 2016-01 Budget Impact: $0 Administrative Recommendation: Transportation Benefit District Board to adopt Resolution No. 2016-01 Background Summary: The City of Auburn previously established a transportation benefit district on September 19, 2011 as authorized by RCW 35.21.225 and subject to the provisions of RCW 36.73. RCW 36.73.065 authorizes a transportation benefit district to impose by majority vote of the district’s governing board up to a $20.00 vehicle license fee authorized pursuant to RCW 82.80.140. However, as provide in RCW 82.80.140, a new vehicle license fee may not be collected until six (6) months after approval of this action by the governing board. Section 3.23.040 (Use of Funds) of the Auburn City Code specifies that the funds generated by the transportation benefit district may be used for any purpose allowed by law including to operate the district and to make transportation improvements that are consistent with existing state, regional and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels pursuant to Chapter 36.73 RWC. The transportation improvements funded by the district shall be made in an effort to protect the City’s long-term investment in its infrastructure, to reduce the risk of transportation facility failure, to improve safety, to continue optimal performance of the infrastructure over time, to avoid more expensive infrastructure replacements in the future and to improve modal connectivity within the City of Auburn. Additional transportation improvement projects of the district may be funded only after compliance with the provisions of RCW 36.73.050(2). Reviewed by Council Committees: Councilmember: Staff:Snyder AUBURN * MORE THAN YOU IMAGINEDRES.A Page 6 of 25 Meeting Date:December 13, 2016 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 7 of 25 - - - - - - - - - - - - - - - - - - - - - - Resolution No. 2016-01 December 13, 2016 Page 1 RESOLUTION NO. 2016-01 A RESOLUTION OF THE AUBURN TRANSPORTATION BENEFIT DISTRICT APPROVING A $20.00 VEHICLE LICENSE FEE PURSUANT TO RCW 36.73.065 WHEREAS, the City of Auburn established a transportation benefit district pursuant to adoption of Ordinance No. 6377 on September 19, 2011 as authorized by RCW 35.21.225 and subject to the provisions of RCW 36.73; and WHEREAS, RCW 36.73.065 authorizes a transportation benefit district to impose by majority vote of the district’s governing board, up to a $20.00 vehicle license fee authorized in RCW 82.80.140; and, WHEREAS, in accordance with RCW 82.80.140, the new vehicle license fee may not be collected until six (6) months after approval of this action by the governing board; and, WHEREAS, the Board of the Auburn Transportation Benefit District finds it to be in the best interest of the District to establish an annual vehicle license fee in the amount of $20.00 for the purpose of preserving, maintaining, operating, constructing or reconstructing the transportation infrastructure of the City of Auburn and funding transportation improvements that are consistent with existing state, regional or local transportation plans necessitated by existing or reasonably foreseeable congestion levels. NOW, THEREFORE, THE BOARD OF THE AUBURN TRANSPORTATION BENEFIT DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: Section 1. An annual vehicle license fee in the amount of $20.00 is hereby established consistent with RCW 36.73.065(4)(a)(i) to be collected by the Washington State Department of Licensing on qualifying vehicles as set forth in RCW 82.80.140 and Chapters 36.73 and 46.16 RCW. Section 2. The annual vehicle license fee shall take effect for notices mailed in 2017 for vehicle license renewals due as soon thereafter as the Washington State Department of Licensing is reasonably able to incorporate collection of the $20.00 fee. Vehicle license fees shall not be collected sooner than six (6) months after approval as provided in RCW 82.80.140(4). RES.A Page 8 of 25 - - - - - - - - - - - - - - - - - - - - - - Resolution No. 2016-01 December 13, 2016 Page 2 Section 3. The revenues received from the $20.00 vehicle license fee shall only be expended on transportation projects approved by the Board for the District. The transportation projects to be funded with the revenues from the vehicle license fee shall be established by separate resolution of the Board of District. Section 4. The Board of the District may by separate Resolution terminate the collection of the $20.00 vehicle license fee if an alternate funding source authorized by Washington State statute is approved by the Board or by the City Council of the City of Auburn. Section 5. This Resolution shall be in full force and effect upon passage and signatures hereon. SIGNED and DATED this _______ day of ______________, 2016 AUBURN TRANSPORTATION BENEFIT DISTRICT _____________________________________ NANCY BACKUS, Chairperson ATTEST: ________________________________ Danielle E. Daskam, Clerk of the District APPROVED AS TO FORM: ________________________________ Daniel B. Heid, District Legal Counsel RES.A Page 9 of 25 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 2016-02 Date: December 7, 2016 Department: Planning and Development Attachments: Resolution No. 2016-02 Final Interlocal Agreement Budget Impact: $0 Administrative Recommendation: Transportation Benefit District Board to adopt Resolution No. 2016-02 Background Summary: The City of Auburn is empowered to operate, maintain, construct, and reconstruct, public transportation infrastructure within its city limits in accordance with the powers granted pursuant to RCW 35A.11.020 and Chapter 35A.47 RCW. The City of Auburn pursuant to the City Council’s previous passage of Ordinance No. 6377 established the Auburn Transportation Benefit District on September 19, 2011 and authorized funding for any purpose allowed by law including to operate the District and to make transportation improvements consistent with existing state, regional, and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels pursuant to Chapter 36.73 RCW. The Auburn Transportation Benefit District passed Resolution No. 2016-01 on December 13, 2016, that established a $20.00 vehicle license fee within the boundaries of the Auburn Transportation Benefit District. To help coordinate the individual, joint and mutual rights and obligations pertaining to the operation, maintenance, construction and reconstruction of public infrastructure within the boundaries of the Auburn Transportation Benefit District and the City of Auburn, the Auburn Transportation Benefit District may want to consider entering into an interlocal agreement with the City of Auburn. Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling cooperation on the basis of mutual advantage. Reviewed by Council Committees: Councilmember: Staff:Snyder Meeting Date:December 13, 2016 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 10 of 25 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 11 of 25 - - - - - - - - - - - - - - - - - - - - - - Resolution No. 2016-02 December 13, 2016 Page 1 RESOLUTION NO. 2016-02 A RESOLUTION OF THE AUBURN TRANSPORTATION BENEFIT DISTRICT APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF AUBURN TO COORDINATE INDIVIDUAL, JOINT AND MUTUAL RIGHTS AND OBLIGATIONS PERTAINING TO THE OPERATION, MAINTENANCE, CONSTRUCTION AND RECONSTRUCTION OF PUBLIC TRANSPORTATION INFRASTRUCTURE WITHIN THE BOUNDARIES OF THE AUBURN TRANSPORTATION BENEFIT DISTRICT AND THE CITY OF AUBURN WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling cooperation on the basis of mutual advantage; and WHEREAS, the City of Auburn is empowered to operate, maintain, construct, and reconstruct, public transportation infrastructure within its city limits in accordance with the powers granted pursuant to RCW 35A.11.020 and Chapter 35A.47 RCW; and WHEREAS, pursuant to Ordinance No. 6377, the City of Auburn established the Auburn Transportation Benefit District on September 19, 2011 and authorized funding for any purpose allowed by law including to operate the District and to make transportation improvements consistent with existing state, regional, and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels pursuant to Chapter 36.73 RCW; and WHEREAS, pursuant to Resolution No. 2016-01 passed by the Auburn Transportation Benefit District on December 13, 2016, there is a $20.00 vehicle license fee established within the boundaries of the Auburn Transportation Benefit District; and WHEREAS, the Auburn Transportation Benefit District and the City of Auburn desire to better coordinate their efforts in order to pursue their individual, joint and mutual rights and obligations to fulfill the intent of Ordinance No. 6377; and WHEREAS, the Board of the Auburn Transportation Benefit District finds it to be in the best interest of the District to enter into an interlocal agreement pursuant to Chapter 39.34 RCW (Interlocal Cooperation Act) for the purpose of coordinating individual, joint and mutual rights and obligations pertaining to the operation, RES.A Page 12 of 25 - - - - - - - - - - - - - - - - - - - - - - Resolution No. 2016-02 December 13, 2016 Page 2 maintenance, construction and reconstruction of public infrastructure within the boundaries of the Auburn Transportation Benefit District and the City of Auburn. NOW, THEREFORE, THE BOARD OF THE AUBURN TRANSPORTATION BENEFIT DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Board Chairperson is authorized to execute an Interlocal Agreement in substantial conformity with Exhibit “A” attached herein with the City of Auburn for the purpose of coordinating individual, joint and mutual rights and obligations pertaining to the operation, maintenance, construction and reconstruction of public infrastructure within the boundaries of the Auburn Transportation Benefit District and the City of Auburn. Section 2. The Board Chairperson is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. SIGNED and DATED this _______ day of ______________, 2016 AUBURN TRANSPORTATION BENEFIT DISTRICT _____________________________________ NANCY BACKUS, Chairperson RES.A Page 13 of 25 - - - - - - - - - - - - - - - - - - - - - - Resolution No. 2016-02 December 13, 2016 Page 3 ATTEST: ________________________________ Danielle E. Daskam, Clerk of the District APPROVED AS TO FORM: ________________________________ Daniel B. Heid, District Legal Counsel RES.A Page 14 of 25 Page 1 of 6 AN INTERLOCAL AGREEMENT BETWEEN CITY OF AUBURN, WASHINGTON, AND THE AUBURN TRANSPORTATION BENEFIT DISTRICT This agreement between the City of Auburn, Washington ("AUBURN"), and the Auburn Transportation Benefit District ("TBD"), each of whom is organized as a Municipal Corporation under the laws of the State of Washington, is dated this __ day of_________ 201_. WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling them to cooperation the basis of mutual advantage; and WHEREAS, AUBURN is empowered to operate, maintain, construct, and reconstruct, public street infrastructure within its city limits in accordance with the powers granted pursuant to RCW 35A.11.020 and Chapter 35A.47 RCW; and WHEREAS, pursuant to Ordinance No. 6377, AUBURN established the TBD and authorized funding for any purpose allowed by law including to operate the District and to make transportation improvements consistent with existing state, regional, and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels pursuant to Chapter 36.73 RCW; and WHEREAS, pursuant to Resolution No. 2016-01, the TBD has authorized a $20.00 vehicle license fee; and WHEREAS, AUBURN and the TBD desire to better coordinate their efforts in order to pursue their individual, joint and mutual rights and obligations to fulfill the intent of Ordinance No. 6377. EXHIBIT “A” RES.A Page 15 of 25 Page 2 of 6 NOW, THEREFORE, the parties have entered into this agreement in consideration of the mutual benefits to be derived and to coordinate their efforts through the structure provided by the Interlocal Cooperation Act. 1. Purpose and Interpretation. AUBURN is empowered by Chapter 35A RCW to construct, reconstruct, maintain and preserve City streets and other related public infrastructure either by contract or through the use of City forces. The TBD has been constituted in accordance with state law to provide a source of funding for transportation improvements within the City limits of AUBURN. The TBD has no employees and its officers are either City Council Members serving in an ex officio capacity or are City employees designated to serve under the provisions of state law. In order to make the most efficient use of public monies, to avoid duplication of effort and to coordinate their efforts, the parties have entered into this agreement. In the event of ambiguity or the need for guidance arises, this agreement shall be interpreted in accordance with Chapter 36.73 RCW, the Charter of the TBD and the provisions of the Governmental Accounting Act and RCW 43.09.210 as the same exists or shall hereafter be amended. In the event that any provision of this agreement is held to be in conflict with existing state statute or any future amendment thereof, such provisions shall be severable, and the remaining provisions of this agreement shall remain in full force and effect. 2. Obligations of the TBD. In accordance with the requirements of Chapter 36.73 RCW, Ordinance No. 6377 and the Charter of the Auburn Transportation Benefit District, the TBD agrees to: 2.1 Provide to AUBURN all funding received from any and all lawful sources which the TBD in its sole discretion may levy for the purpose of completing the TBD's authorized projects. 2.2 Continue the annual provision of funding for the projects approved by the TBD, so long as the TBD remains in existence. Such funding shall be in accordance with and limited by the provisions of Ordinance No. 6377, the RES.A Page 16 of 25 Page 3 of 6 Charter of the TBD and Chapter 36.73 RCW. By way of illustration and not limitation: 2.2.1 The TBD shall hold public hearings as required by its charter prior to levying any charge, tax or fee and shall levy any charge, tax or fee only in accordance with law and ordinance. 2.2.2 Develop an annual work plan and designate projects within its jurisdiction for funding. 2.2.3 Pursuant to a material change policy adopted pursuant to the requirements of RCW 36.73.160, the TBD shall consider at a minimum the impacts and appropriate remedies if transportation improvements contained in its annual plan exceed its original cost by more than twenty (20) percent. The TBD shall consider the input from public hearings and other sources as it determines how such cost changes should be resolved. The obligations of this agreement shall be interpreted and applied in a manner consistent with adopted policy. 3. Undertakings of AUBURN. AUBURN shall: 3.1 Provide all staff and necessary related support to the TBD. The costs of such support shall be accounted for as a part of AUBURN’s annual report to the TBD. TBD funding shall first be applied to the reasonable charges incurred in establishing and staffing the TBD. Annual services provided may include the services provided by the City Attorney’s Office, the City Clerk when serving as the Clerk of the TBD, the City's Finance Director when serving as its Treasurer, and other employees of AUBURN that serve the TBD and any associated costs, including but not limited to the preparation of an annual work plan, reporting, advertising, professional services, design, contracting, construction management, accounting, and any and all other actual charges or agreed upon percentage of charges associated with the proper application of TBD funding in accordance with law and ordinance. In consideration of the benefits derived by AUBURN, overhead charges such as utilities, information technology, office supplies, RES.A Page 17 of 25 Page 4 of 6 and equipment shall be a contribution of AUBURN to the parties' joint goals and objectives and need not be directly charged back to the TBD. 3.2 Maintain for the period established by the State Archivist retention schedule, financial records, kept in accordance with generally accepted accounting practice and governmental accounting requirements, as necessary to document that any and all funding received through the TBD is used only for the projects authorized in accordance with law and ordinance. 3.3 Immediately alert the TBD of any material changes in scope, schedule or cost increases of 20% or greater to improvements funded in part or whole with TBD funds. 3.4 Utilize funding provided for projects shown on the TBD's annual work plan in accordance with the TBD's material charge policy, law, and ordinance. 4. Ownership. Streets and related transportation infrastructure preserved and maintained with TBD funds are and shall remain the property of AUBURN. No joint property ownership is contemplated under the terms of this agreement. 5. No Joint Board. No provision is made for a joint board. The TBD shall exercise its function in accordance with its charter, using staff as provided by AUBURN, pursuant law and to this agreement. 6. Insurance; Indemnity. 6.1 The parties agree to participate in the Washington Cities Insurance Authority (WCIA) insurance pool in accord with their respective interlocal agreements with the WCIA. The original charge or premium for the TBD will be borne by AUBURN as a cost to be covered under Section 3.1 and shall be paid for with funds received from or through the TBD. In the event that either or both cease to participate in the WCIA pool, the party or parties agree to obtain comparable coverage. RES.A Page 18 of 25 Page 5 of 6 6.2 Each party agrees to defend, indemnify and hold harmless the other party, its officers, officials, agents, volunteers and employees from any and all claims, injuries, damages, losses or suits including attorney fees, arising from or out of the other party's negligent, tortious or illegal actions under this agreement. In the case of negligence of both parties, any defense costs and damages allowed shall be levied in proportion to the percentage attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. 7. Termination. This agreement shall terminate or expire as follows: 7.1 This agreement may be terminated by either party upon the provision of one hundred and eighty (180) calendar days notice. A final reconciliation of costs, payment, and a current report of completed activities shall be completed by AUBURN within such period following the notice by either party. 7.2 Unless sooner terminated by either party, this agreement shall expire on the date when the District is automatically dissolved in accordance with provisions of 36.73 RCW and Ordinance No. 6377, as the same exists or is hereafter amended. 8. Effective Date. This agreement shall be effective upon the last authorizing signature affixed hereto and when listed by subject on AUBURN’s website or other electronically retrievable public source as required by RCW 39.34.040. RES.A Page 19 of 25 Page 6 of 6 IN WITNESS WHEREOF, the parties have executed this agreement on the date first written above. CITY OF AUBURN AUBURN TRANSPORTATION BENEFIT DISTRICT _________________________ __________________________________ Nancy Backus, Mayor Nancy Backus, TBD Chairperson APPROVED AS TO FORM: _________________________ Daniel B. Heid City Attorney RES.A Page 20 of 25 AGENDA BILL APPROVAL FORM Agenda Subject: Auburn’s State of Our Streets and Funding Options Date: December 8, 2016 Department: Planning and Development Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Background Summary: The Final 2015 State of Our Streets Report will be briefly reviewed along with the results of a variety of funding scenarios for the Preservation of the City’s Arterial and Collector Street system. The scenarios are based on the funding options available to the Transportation Benefit District of vehicle car tabs and a 0.02% Sales and Use Tax. Reviewed by Council Committees: Councilmember: Staff:Gaub/Para Meeting Date:December 13, 2016 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 21 of 25 AGENDA BILL APPROVAL FORM Agenda Subject: Potential Public Education Options for Future Vote on 0.2% Sales and Use Tax Date: December 7, 2016 Department: Community Development & Public Works Attachments: 12 Month Schedule 18 Month Schedule 24 Month Schedule Budget Impact: $0 Administrative Recommendation: Transportation Benefit District Board to review and provide feedback on presented options. Background Summary: At the Board’s prior February 1, 2016 meeting, the Board requested 12 month, 18 month and 24 month schedules for a potential coordinated public education campaign with the City of Auburn in anticipation of a future public vote on a 0.2% sales and use tax within District boundaries authorized pursuant to Chapter 36.73 RCW (Transportation Benefit Districts). Reviewed by Council Committees: Councilmember: Staff:Snyder Meeting Date:December 13, 2016 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 22 of 25 ID Task Name Start Finish1Auburn TBD Approvalof Public Education Work Plan Wed 2/1/17 Wed 2/1/17 2 Step 1: MOU between Auburn TBDand City Mon 2/6/17 Wed 3/15/17 3 Step 2: Consultation with Other TBDs Mon 2/6/17 Wed 3/15/17 4 Step 3: Development and Distribution of Collateral Factual Information Wed 3/15/17 Fri 3/30/18 5 Step 3a: Distribution of Collateral Information at Neighborhood Meetings Mon 4/3/17 Fri 3/30/18 6 Step 3b: Recurring Informational Emails Mon 4/3/17 Fri 3/30/18 7 Step 3c: Factual Print Ads & Write-Ups Mon 4/3/17 Fri 3/30/18 8 Step 3d: Informational Boards Mon 4/3/17 Fri 3/30/18 9 Step 4: What's at Stake Video Mon 10/2/17 Fri 3/30/18 10 Step 5: Speakers Bureau Mon 5/1/17 Fri 3/30/18 11 Step 5a: Speakers Bureau Selection &Training Mon 5/1/17 Fri 6/30/17 12 Step 5b: Speakers Bureau Implementation Mon 7/10/17 Fri 3/30/18 13 Step 6: Citywide Transportation Forums Mon 9/11/17 Fri 3/23/18 2/1Feb '17 Mar '17 Apr '17 May '17 Jun '17 Jul '17 Aug '17 Sep '17 Oct '17 Nov '17 Dec '17 Jan '18 Feb '18 Mar '18 Apr '18 May '18 DRAFT 12 Month Schedule for Auburn Transportation Benefit District Public Education Work Plan for Voter Approval of 0.2% Sales & Use Tax(Possible April 2018 Vote) Tue 11/29/16 1 DI.D Page 23 of 25 ID Task Name Start Finish1Auburn TBD Approvalof Public Education Work Plan Wed 2/1/17 Wed 2/1/17 2 Step 1: MOU between Auburn TBDand City Mon 2/6/17 Wed 3/15/17 3 Step 2: Consultation with Other TBDs Mon 2/6/17 Wed 3/15/17 4 Step 3: Development and Distribution of Collateral Factual Information Wed 3/15/17 Wed 10/31/18 5 Step 3a: Distribution of Collateral Information at Neighborhood Meetings Mon 4/3/17 Wed 10/31/18 6 Step 3b: Recurring Informational Emails Mon 4/3/17 Wed 10/31/18 7 Step 3c: Factual Print Ads & Write-Ups Mon 4/3/17 Wed 10/31/18 8 Step 3d: Informational Boards Mon 4/3/17 Wed 10/31/18 9 Step 4: What's at Stake Video Mon 10/2/17 Wed 10/31/18 10 Step 5: Speakers Bureau Mon 5/1/17 Wed 10/31/18 11 Step 5a: Speakers Bureau Selection &Training Mon 5/1/17 Fri 6/30/17 12 Step 5b: Speakers Bureau Implementation Mon 7/10/17 Wed 10/31/18 13 Step 6: Citywide Transportation Forums Mon 1/8/18 Wed 10/31/18 2/1Feb '17 Mar '17 Apr '17 May '17 Jun '17 Jul '17 Aug '17 Sep '17 Oct '17 Nov '17 Dec '17 Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18 Jul '18 Aug '18 Sep '18 Oct '18 Nov '18 Dec '18 DRAFT 18 Month Schedule for Auburn Transportation Benefit District Public Education Work Plan for Voter Approval of 0.2% Sales & Use Tax(Possible November 2018 Vote) Tue 11/29/16 1 DI.D Page 24 of 25 ID Task Name Start Finish1Auburn TBD Approvalof Public Education Work Plan Wed 2/1/17 Wed 2/1/17 2 Step 1: MOU between Auburn TBDand City Mon 2/6/17 Mon 4/17/17 3 Step 2: Consultation with Other TBDs Mon 2/6/17 Thu 4/6/17 4 Step 3: Development and Distribution of Collateral Factual Information Mon 4/10/17 Fri 3/29/19 5 Step 3a: Distribution of Collateral Information at Neighborhood Meetings Mon 5/1/17 Fri 3/29/19 6 Step 3b: Recurring Informational Emails Mon 5/1/17 Fri 3/29/19 7 Step 3c: Factual Print Ads & Write-Ups Mon 5/1/17 Fri 3/29/19 8 Step 3d: Informational Boards Mon 5/1/17 Fri 3/29/19 9 Step 4: What's at Stake Video Mon 10/2/17 Fri 3/29/19 10 Step 5: Speakers Bureau Thu 6/1/17 Fri 3/29/19 11 Step 5a: Speakers Bureau Selection &Training Thu 6/1/17 Mon 8/7/17 12 Step 5b: Speakers Bureau Implementation Mon 8/21/17 Fri 3/22/19 13 Step 6: Citywide Transportation Forums Mon 1/8/18 Thu 3/14/19 2/1Feb '17 Mar '17 Apr '17 May '17 Jun '17 Jul '17 Aug '17 Sep '17 Oct '17 Nov '17 Dec '17 Jan '18 Feb '18 Mar '18 Apr '18 May '18 Jun '18 Jul '18 Aug '18 Sep '18 Oct '18 Nov '18 Dec '18 Jan '19 Feb '19 Mar '19 Apr '19 May '19 DRAFT 24 Month Schedule for Auburn Transportation Benefit District Public Education Work Plan for Voter Approval of 0.2% Sales & Use Tax(Possible April 2019 Vote) Tue 11/29/16 1 DI.D Page 25 of 25