HomeMy WebLinkAbout11-21-2016 A
or__* �- City Council Meetingg,___,)1: 4 November 21, 2016 - 7:00 PM
Auburn Community and Event Center
„ U
WASHiN TON MINUTES
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Auburn Community and Event Center located at 910 9th Street SE in
Auburn. Mayor Backus led those in attendance in the Pledge of
Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel and
Rich Wagner.
Mayor Nancy Backus was in attendance, and the following department
directors and staff members were present: Finance Director Shelley
Coleman, Community Development and Public Works Director Kevin
Snyder, Innovation and Technology Director Paul Haugan, Assistant
Director of Engineering Services/City Engineer Ingrid Gaub, City Attorney
Daniel B. Heid, Director of Administration Dana Hinman, Police Chief Bob
Lee, Economic Development Manager Doug Lein, and Deputy City Clerk
Shawn Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
There was no announcement, proclamation or presentation.
III. APPOINTMENTS
A. Appointments to Parks & Recreation Board
City Council to confirm the appointments of three new Parks & Recreation
Board Members as follows:
Appointment to a new three year term to expire December 31, 2019:
• Lisa Russell
• Bailey Stober
Appointment to fill an unexpired term to expire December 31, 2018:
• Wayne Osborne
Deputy Mayor Wales moved and Councilmember Trout-Manuel seconded
to appoint Lisa Russell, Bailey Stober and Wayne Osborne to the Parks &
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Recreation Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
IV. AGENDA MODIFICATIONS
Updated information for Consent Agenda item "D" Public Works Project No.
CP0765 was provided to Council prior to the meeting.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on 2017-2018 Preliminary Biennial Budget
(Coleman)
City Council to conduct a final public hearing to receive public
comments, proposals and suggestions on the 2017-2018 Preliminary
Biennial Budget
At 7:03 p.m., Mayor Backus opened the public hearing on Ordinance
No. 6621 the 2017-2018 Biennial Budget. There was no public
comment, and the hearing was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
No one in the audience requested to address the Council.
C. Correspondence
There was no correspondence for Council to review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad
hoc Council Committees'progress on assigned tasks and may give their
recommendations to the City Council, if any.
Councilmember Baggett reported on behalf of the Finance ad hoc committee
that reviews claims and payroll vouchers. Councilmember Baggett reported
he and Councilmember Wagner reviewed the claims and payroll vouchers as
presented and described on this evening's agenda and recommend City
Council approval of the expenses.
Councilmember Wagner reported on behalf of the Access Tracts ad hoc
committee. Councilmember Wagner reported he and Councilmember DaCorsi
met and discussed the design standards for Access Tracts and how the
permitting process can work with current challenges around permitting new
Access Tracts. The committee will meet again and report back to the full
Council.
VII. CONSENT AGENDA
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All matters listed on the Consent Agenda are considered by the City Council to
be routine and will be enacted by one motion in the form listed.
A. Minutes of the November 7, 2016 City Council Meeting
B. Claims Vouchers (Coleman)
Claims voucher numbers 441395 through 441596 in the amount of
$4,624,426.93 and three wire transfers in the amount of$395,136.41 and
dated November 21, 2016.
C. Payroll Vouchers (Coleman)
Payroll check numbers 536845 through 536877 in the amount of
$575,481.48 and electronic deposit transmissions in the amount of
$1,450,093.51 for a grand total of$2,025,574.99 for the period covering
November 3, 2016 to November 16, 2016.
D. Public Works Project No. CP0765 (Snyder)
City Council approve Final Pay Estimate No. 9 to Contract No. 15-04 in
the amount of$5,747.50 and unilaterally accept construction of Project
No. CP0765, Lakeland Hills Reservoir 5 Improvements
E. Public Works Project No. CP1218 (Snyder)
City Council grant permission to advertise for bids for Project No.
CP1218, Auburn Way South Corridor Safety Improvements (Muckleshoot
Plaza to Dogwood St SE)
F. Public Works Project No. CP1412 (Snyder)
City Council approve Final Pay Estimate No. 13 to Contract No. 15-12 in
the amount of $31,193.69 and accept construction of Project No.
CP1412, Auburn Community and Teen Center
Deputy Mayor Wales moved and Councilmember Baggett seconded to
approve the Consent Agenda.
The Consent Agenda includes approval of minutes, claims and payroll
vouchers, and public works projects.
Councilmember Peloza moved to set aside item D and E from the
consent agenda for further discussion.
MOTION CARRIED UNANIMOUSLY. 7-0
Councilmember Holman moved and Councilmember Peloza seconded
to approve Public Works Project CP0765.
Councilmember Peloza questioned materials provided to Council in the
City Council Packet. Councilmember Holman noted the materials
provided in the packet had been replaced with updated materials prior to
the meeting. Assistant Director Gaub explained the City had settled a
dispute with the contractor prior to the meeting. The final pay agreement
provided in the updated materials is agreed upon by the contractor.
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MOTION CARRIED UNANIMOUSLY. 7-0
Councilmember Holman moved and Deputy Mayor Wales seconded
to approve Public Works Project CP1218.
Councilmember Peloza asked if the project had phases. Assistant
Director Gaub explained the project does not have phases it builds on the
improvements done by a previous project.
Councilmember Wagner asked if the Muckleshoot Indian Tribe was
partnering with the City on the project. Assistant Director Gaub stated the
City has asked the Tribe to partner but at this time they are not
participating.
Councilmember Peloza asked if the Muckleshoot Indian Tribe is
partnering with the City. Assistant Director Gaub stated not at this time,
but the City will continue to ask.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
X. ORDINANCES
A. Ordinance No. 6619 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
granting to Northwest Pipeline LLC, a Delaware LLC, a franchise for gas
Deputy Mayor Wales moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6619.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6621 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
adopting the 2017-2018 Biennial Budget for the City of Auburn,
Washington
Deputy Mayor Wales moved and Councilmember DaCorsi seconded to
adopt Ordinance No. 6621.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6624 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
ratifying the Franchise Agreement with Lakehaven Utility District adopted
by Resolution No. 3650
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Deputy Mayor Wales moved and Councilmember Peloza seconded to
adopt Ordinance No. 6624.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Ordinance No. 6628 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
establishing the levy for regular property taxes by the City of Auburn for
collection in 2017 for general City operational purposes in the amount of
$20,962,812.00
Deputy Mayor Wales moved and Councilmember Holman seconded to
adopt Ordinance No. 6628.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Ordinance No. 6629 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6533, the 2015-2016 Biennial Budget
Ordinance, as amended by Ordinance No. 6558, Ordinance No. 6563,
Ordinance No. 6570, Ordinance No. 6571, Ordinance No. 6580,
Ordinance No. 6592, and Ordinance No. 6608, authorizing amendment to
the City of Auburn 2015-2016 Budget as set forth in Schedule "A" and
Schedule "B"
Councilmember Peloza moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6629.
Deputy Mayor Wales stated the budget amendment does not increase
staff.
Councilmember Peloza asked for explanation of the fund transfers.
Director Coleman explained the fund transfers are transfers to the 2017-
2018 Biennial Budget from the Operating Funds to the Capital Funds.
Councilmember Baggett asked if other partnering jurisdiction with Valley
Regional Fire Authority are participating in the funding of the new vehicle.
Director Coleman stated the impact fees being used for the new fire
vehicle are levied and must be used for fire only. She is not aware if the
other partners in Valley Regional Fire Authority have levied funds
for fire.
MOTION CARRIED UNANIMOUSLY. 7-0
Xl. RESOLUTIONS
A. Resolution No. 5252 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and the Auburn Symphony Orchestra for tourism promotion
services
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Deputy Mayor Wales moved and Councilmember DaCorsi seconded to
adopt Resolution No. 5252.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5256 (Hinman)
A Resolution of the City Council of the City of Auburn, Washington,
approving the City of Auburn Ten-Year Economic Development Strategic
Plan
Deputy Mayor Wales moved and Councilmember Holmen seconded to
adopt Resolution No. 5256.
Councilmember DaCorsi stated this is a growing community and
the strategic plan gives the Council a vision to help build on for the future.
MOTION CARRIED UNANIMOUSLY. 7-0
XII. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-
related activities since the last regular Council meeting.
A. From the Council
Deputy Mayor Wales reported Seattle King County Public Health will start
labeling restaurants for the quality of their food. The King County
Public Health Department and Sound Cities are moving an initiative to the
legislature in Olympia for funding for Public Health systems.
Councilmember Baggett reported on his trip to the National League of
Cities Conference and the committee meetings he attended.
Councilmember DaCorsi reported on his trip to the National League of
Cities Conference and the committees meetings he attended.
Councilmember Holman reported on his trip to the National League of
Cities Conference and the committee meetings he attended.
Councilmember Peloza reported on his trip to the National League of
Cities Conference and the committee meetings he attended.
Councilmember Wagner reported on his attendance at the Regional
Transportation Policy Board meeting. Members discussed the report
provided by the Transportation Task Force regarding funding for
transportation projects. He also attended the Pierce County Regional
Council meeting.
Councilmember Trout Manual reported on her trip to the National League
of Cities Conference and the committee meetings she attended.
B. From the Mayor
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Mayor Backus reported she attended the Mayor's Roundtable on Heroin
and Prescription opiates, the Association of Washington Cities
meeting, the Regional Economic Strategy meeting and hosted a Sound
Cities Women's Leadership meeting.
XIII. EXECUTIVE SESSION
At 7:04 p.m. and after consideration of appointments, Mayor Backus recessed
the meeting to executive session for approximately 30 minutes to discuss
pending litigation pursuant to RCW 42.30.101(1)(i). City Attorney Dan Heid,
Finance Director Shelley Coleman, Community Development and Public
Works Director Kevin Snyder and Utilities Engineering Manager Lisa Tobin
attended the executive session. At 7:35 p.m., the executive session was
extended by 10 minutes.
Mayor Backus reconvened the meeting at 7:47 p.m.
XIV. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:50 p.m.
APPROVED this 5th day of December, 2016.
ANC BUS, M R Shawn Camp ; Depu r City Clerk
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