HomeMy WebLinkAbout12-05-2016 Minutes �, City Council Meeting
`c►TMaF * ` December 5, 2016 - 7:00 PM
� . Auburn Community and EVent
_ 'wnsH�rici'oN; Center
NIINUTES
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p,m. in the
Aubum Community and Event Genter located at 910 9th Street SE
in Auburn. Mayor Backus led those in attendance in the Pledge of
Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Glaude DaGorsi, John Holman, Bill Peloza, Yolanda Trout-
Manuel and Rich Wagner.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were present: Innovation
and Technology Director Paul Haugan, Human Resources and Risk
Management Director Rob Roscoe, Parks, Arts and Recreation
Director Daryl Faber, Community Development and Public Works
Director Kevin Snyder, Finance Director Shelley Coleman, Assistant
Director ofCommunity Development Services Jeff Tate, Assistant
Director of Engineering Services/City Engineer Ingrid Gaub,
Assistant Police Chief William Pierson, Police Commander Jamie
Sidell, and City Clerk Danielle Daskam.
II. ANNOUPICEM.E.NTS, PROCLAMATIONS, AND PRESENTATIONS
There was no announcement, proclamation or presentation.
III. APPOINTMENTS
There was no appointment for consideration.
IV. AGENDA MODIFICATIONS
A New Business item relating to the Council Committees and Study
Sessions was added to the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS 8� CORRESPONDENCE
A. Public Hearings
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1. Public Hearing - Moratorium Extension (Heid)
City Cou.ncil to conduct a public hearing on the proposed six-
month extension of the moratorium established by Resolution
No. 5187 on residential land uses in the Light Commercial (G-1)
zoning designation.
Assistant Director of Community Development Services Jeff
Tate presented the sfaff report for the request to extend the
moratorium on residential uses in the Light Commercial, C1
Zone, established by Resolution No, 5187 on December 7,
2015. Resolution No.5258 would extend the moratorium for an
additional six monfhs.
The Plann.ing Commission has gone through the process of
conducting a public hearing and evaluating the proposed code
amendments and formulated a recommendation. However,
the City received a privately initiated code amendment regarding
mixed uses that are allowed within the G1 Zone. Staff believes
it is prudent to allow the Planning Commission to consider the
new privately initia#ed code amendment and forward a
consolidated recommendation to the City Council.
Assistant Director Tate pointed out Resolution No. 5258, not
only extends the moratorium an additional six months, but
amends the moratorium to specifical.ly exempt from the
moratorium existing legal.ly established Supportive Housing
located in the C1 Zone from their ability to expand, redeyelop, or
alter their existing use provided any.applications submitted for
expansion, redevelopment or alteration musf also be
aecompanied by a Development Agreement.
Mayor Backus opened the public hearing at 7:05 p.m.
Sylvia Fuerstenberg, Executive Director of Auburn Youfh
Resources
Ms. Fuerstenberg spoke on behalf of Auburn Youth Resources
and in favor of lifting the moratorium for Supportive Housing and
Resolution No. 5258.
B. Audience Participation
This is the place on the agenda where the pu.blic is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Virginia Haugen, 2503 R Street SE, Auburn,
Ms. Haugen spoke regard.ing a senior facility that is currently being
constructed in her neighborhood.
Maggie Kenison, 1929 63rd Street SE, Auburn
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Ms. Kenison stated she is a recent graduate of the Auburn Givics
Academy. Ms. Kenison questioned the reason fo changefrom a
study session format to committee meetings and expressed concern
with the cost of the ehange and the ability of the public to participate
in Comrnittee meetings.
Adam Braun, 5207 Qu.incy Avenue SE, Auburn
Mr, Braun commented on a proposed rezone of property in the
vicinity of 182nd Avenue and Lake Tapps Pa.rkway from residential
to commercial. Mr. Braun expressed concern with any rezone to
commercial due to its location at 4he edge of the urban growth are.a
and lack of transit access.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COM .MITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their
ad hoc Council Committees'progress on assigned tasks and may
give their recommendations to the City Council, if any.
Councilmember Baggett reported on behalf of the Finance ad hoc
committee that reviews daims and payroll vouchers. Councilmember
Baggett reported he and Councilmember Wagner reviewed the claims
and payroll vouchers as presented and described on this evening's
agenda and recommend City Council approval of the vouchers.
Councilmember Wagner reported on behalf of the ad hoc committee
established to review proposed new standards for access fracts.
Councilmember Wagner reported the ad hoc committee met this week
and finalized their recommendation to the Community Development and
Public Vlforks Department. Access tracts and accessory dwellings will be
discussed further at the next Cowncil study session.
VII. CONSENT AGENDA
All matters listed on. the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form
listed.
A. Minutes of the November 21 , 2016 City Gouncil Meeting
B. Claims Vouchers (Coleman)
Claims voucher nu.m,bers 441597 fhrough 441769 in the amount of
$2,851,341.36 and five wire transfers in the amount of $599,938.00
and dated December 5, 2016.
C. Payroll Vouchers (Coleman)
Payroll check numbers 536878 through 536964 in the amount of
$806,080.91 and electronic deposit transmissions in the amount of
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$1,512,763.93 for a grand total of $2,318,844.84 for the period
covering November 17, 2U16 to November 30, 2016.
Deputy Mayor Wales moved and Councilmember Trout-Manuel
seconded to approve the Consent AgencJa..
The Consent Agenda includes minutes, claims vouchers and payroll
vouchers.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
Councilmember Peloza moved forthe adoption of the hybrid study
session/Council committee operations as outlined by the chart attach.ed
to the agenda modifieation qn this date, and request the City Attorney
create the required ordinances for Council adopfion on December 19,
2016 and implementation on January 3, 2017. Councilmem.ber Wagne.r
seconded.
Mayor Backus reported that Department_Directors are prepared to
provide information on the impact to staff �elating to the shange from
Counc'il study session to Council committees.
Councilmember Holman inguired regarding the version of the attachment
to the agenda modification that is part of the motion. He noted the chart
attached to the agenda modification distributed this evening is dated
November 29, 2016; but he also received a copy of a sim'ilar chart in his
mailboz dated November 30, 2016.
Councilmember Hol.man also questioned whether the Council
has dismissed Councilmember DaCorsi's proPosal presented at the last
study session.
Councilmembers Wagner and Peloza confirmed that_the motion on the
floor relates to the chart attac.hed to the agenda modificafion and dated
Novem6er 29, 2016.
City Attomey Heid commented regarding the tight time line to prepare an
ordinance in prepara4ion for the December 19, 2016 Council meeting
agenda.
City Attorney Heid stated the change from Council study sessions to a
committee sfructure as proposed at the last study session would have
impacts to the Legal Department and would add another 36 to 48
me.etings a year, which would trigger certai.n open public meefing notice
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requirements, agenda compilation and preparation, and records requests
and retention. City Attorney Heid stated the additional clerical work
would require two additional clerical positions. There are other costs tq
the Legal Department related to City Attorney or Assistant City Attorney
attendance at additional meetings that would take away from other tasks.
City Attorney Heid also expounded on his December 5,
2016 correspondence rega.rding legislative versus administrative roles
and responsibilities.
City Attorney Heid proposed an alternatiye to the proposed, Council
committee structure. He suggested a General Study Session chaired by
the Deputy Mayor follo.wed by a Special Focus Area Study Session
chaired by that Councilmember designated as the chair. The advantage
of his proposal identifies or accommodates those Councilmembers that
are interested in certain areas of responsibility and the opportunity to
chai.r the meeting without additional meetings.
Councilmember Holman stated he is not prepared to debate or speak to
the motion. Cou.n.c.ilmember Holman in,quired how the committee
assignments #hat apPear on the chart that is the subject of the
motion were developed. Deputy Mayor Wales reported that a
comm.ittee of th.ree Councilmembers (Councilmembers Wagner and
Peloza and Deputy Mayor VVales) developed the committee
assignments.
Councilmember Wagner stated the Council passed a rnotion some ti.me
ago thaf directed the 2014 Council Operations Committee members to
work on issues such as the action before the Council.
Councilmember Wagner stated he neglected to attach a spreadsheet to
his memo distributed earlier today that analyzed the previous
Council committee system, study sessions and the propqsed hybrid
arrangement. Under the previous committee system, City Council
members had 110 meetings a.year that equated to 2.7 FTE of staff at a
cost of approximately $270,OOU.00. Under the study session format, the
Council had 30 meetings at a cost of $155,000.00 in staff time. Under
the hybrid system, Councilmember Wagner estimated 74 meetings a
year, which would cost about $250,000:00 annually. Councilmember
Wagner stated he believes the cost is a good investment.
Councilmember Wagner stated he believes the time line in 4he motion on
the floor is too fast and additional time is needed to review the impacts of
changing the system.
There was additional discussion by Councilmember Wagner and City
Attorney Fieid regarding the differences in legislative and administrative
responsibilities under the law.
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Council,member Wagner stated there is a grey area between Counc'il
legislation and a strong Mayor management. Councilmember Wagner
stated the Council has not had as much oversight of pla.ns nor the ability
to propose new plans through the study session system under the
current administration as opposed to the previous committee system.
Couneilmember Wagner stated he believes there is value in moving
towards a hybrid system, but unless the implementation timing is
changed, he will vote against the existing motion.
Deputy Mayor Wales expressed agreement with a hybrid plan to afford
the ability to obtain more informa#ion and provide more leadership
opportunities in areas of interest anci sk'ill: Deputy Mayor 1Nales also
spoke in favor of being more flexible in the implementation date for the
change in the study session/committee system. She suggested that the
Council only act on the change from Counc'il study sessions to a hybrid
system and allow the City Attorney to recommend a time line for
implementation.
Councilmember Peloza suggested amending the motion to allow the City
Attorney to provide a time line for implementation.
City Attorney Heid recommended separating the issues of approving
the hybrid study session/Council committee operations system and that
of the time line for implementation.
Councilmember Holman spoke in favor of defeating the motion on
the floor and spoke aga.inst the proposed hy.brid of the study session and
council comrnittee system. Councilmember Molman suggested that the
proposed system would slow down the business of the City and create
more bureaucracy. Council.member Holman also questioned the
comm'ittee assignments and fhe proposed meeting time of 3:00
p.m. Councilmember Holman suggested using the existing Council ad
hoc committee system rather than the proposed hybrid study session
and committee system.
Councilmember Baggett stated he is on record opposing the hybrid study
session/Council committee operations and fully trusts staff to provide
s.uffic,ient information at study sessions that all.ows Council to make good
decisions. Additionally, Councilmember Baggett expressed support
for the ad hoc committee system. Councilmember Baggett
expressed opposition to more meetings and stated the current system
provides for full transparency. Councilmember Baggett stated fhere may
be some middle ground that he can advocate for, but he encouraged the
Council to give the proposal sufficient time for review for the benefit of
the City.
Page 6 of 11
Councilmember Trout-Manuel spoke in favor of the proposed hybrid
study session/Council comrnittee sfructure: Councilmember Trout-
Manuel stated that as a Committee member in her firs4 year on the City
Council, she did not vo#e at all times while in Committee meetings
because she was new.
Councilmember DaCorsi stated he is not in favor of reverting to the
Counc'il Commi4tee structure. He pointed out the proposal provitles for
five standing committees that will meet at 3:00 in the afternoon and could
prove difficult for publ.ic participation or future Councilmembers to
participate. Councilmem6er DaCorsi stated any transition will
requi�e more consideration and discussion. Gouncilmember DaCorsi
stated reverting back,to a co.mmittee strwcture is regressive and not
progressive. Councilmember DaCorsi sfated the p�oPosed coinmittees
should be ad hoc committees and expressed opposition to
the proposed designation of committee chairs and vice chairs.
Councilmember DaCo�s'i recoriimended furfher sCudy of the proposal.
Deputy Mayor Wales moved to amend the motion to accept the hybrid
study sessionlCouncil committee operations dated November 29, 2016
with the appointed chairs and vice chairs and members, with a plan for
implementation from the City Attorney. Motion was seconded by
Councilmem6e� Wagner.
Councilmember Wagner. commented that the General Study Session and
Special Focus A�ea Sfudy Session format proposed by City Attorney
Meid may have merit and deserves further study.
Gouncilmember DaCorsi stated study sessions may need to be longer,
and if business is not conclucled; the Council could call for another study
session.
Deputy Mayor Wales questioned the productivity of lengthy study
sessions for both the City Council and staff members. Deputy Mayor
VVales stated the 3:00 p.m: meeting time was suggested to
accommodate staff. Depury Mayor Wales pointed out that few people
attend a meeting at 7:00 p.m.
Deputy Mayor Wales moved to amend to accept the dated November
29, 2016 removing meeting times and any names for #he appointed
chairs and vice chairs and members, and instruct the City Attorney to
prepare the necessary ordinances and a plan for implementation.
Motion was seconded by Councilmember Peloza.
Deputy Mayor Wales spoke in favor of the motion as it provides for the
drafting of a document for further debate.
Councilmember Holman proposed defeating the motions on the floor and
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refer the matter to a study session.
Councilmember Peloza spoke in favor of the hybrid study
ses.sion/Council committee operations system.
Deputy Mayor Wales moved for the question to terminate debate.
MOTION FAILED. 2-5 Deputy Mayor Wales and Councilmember Trout-
Manuel vofed in favor.
Councilmember Wagner stated City Attorney Heid's proposal for special
focus areas as part of expanded study sessions deserves more review.
Councilmembe� Holman concurred with Councilmember Wagner.
Deputy Mayor Wales suggested tfiat other Councilmembers provide their
thoughts on the proposed sfudy session/committee structure in writing.
Depufy MayorWales stated it is extremely diffcult to get items on
agendas. It is hoped committees; focus groups, and study sessions that
a�e alternating between the Mayor and Deputy Mayor will bring items
forward in a faster fashion.
Councilmember Baggett recommended voting against the motions on the
floor and allow further discussion in a study session.
Deputy Mayor Wales stated she is willing to vote against motions on the
floor if the study session/committee structure proposal is on the ne.xt
study session agenda.
Councilmember Wagner volunteered to incorporate focus areas in study
sessions with separate chairs for inclusion in the next sfudy session
agenda. Councilmember Holman suggested an ad hoc committee for the
purpose and offered to workwith Councilmember Wagner on the
proposaL Gouncilmember DaCorsi offered to work with 4he ad hoc
committee:
Motion on the second amendmerit failed. 0-7
Motion on the first amendment failed. 0-7
Motion for the adoption of the hybrid study session/Couneil Comrnittee
operations as outlined by the chart attached to the agenda modifcafion
on this date, and request the City Attorney create the reqwred
ordinances for Council adoption on December 19, 2016 and
implementation on January 3, 2017, fa.iled. 0-7
Councilmember Holman moved and Councilmember DaCorsi
seconded to approve the formation of an ad hoc committee composed of
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Councilmember Wagner, Councilmember DaCorsi and
Counci.lmember Holma.n a.nd chaired by Councilmember Wagner to
produce a hybrid sfudy session system with the assistance of City
Attorney Heid.
MOTION CARRIED UNANIMOUSLY. 7-0
X. ORDINANCES
A. Ordinance No. 6627 (Snyder)
An Ordinance of the City Council.of#he City of Aubum, Washington.
amending Sections 19.02.115, 19:U2.120, 19.02.130 and 19.02�140
of fhe Auburn City Code relating to School Impact Fees
Deputy Mayor Wales moved and Councilmember Baggett
seconded to adopt Orclinance No. 6627.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6630 (Cole.man)
An Ordinance of the City Gouncil of the City of Auburn, Washington,
amending Section 13.06:360 of the Aubum City Code rel.ating to
utility rates
Deputy Mayor Wales moved and Councilmember Peloza seconded
to adopt Ordinance No. 6630.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6632 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
adopting 2016 Annual Comprehensive Plan Map and Text
Amendments pursuant:to the provisions of RCW Chapter 36.70A
Councilmember Peloza moved and Councilmember DaCorsi
_ _
seconded to adopt Ordinance No. 6632.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Ordinance No. 6633 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 9.90.020 and 10.36.190 of the Auburn City
Code, creating a permit for truck parking on city streets and
restricting the movement of la�ge vehicles in fhe downtown urban
center
Deputy Mayor Wales moved and Councilmember Baggett seconded
to adopt Ordinance No. 6633.
MOTION CARRIED UNANIMOUSLY. 7-0
XI. RESOLUTIONS
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A. Resolution No. 5255 (Heid)
A Resolution of the City ¢ouncil of the City of Auburn, Washington,
amending the City ofAubu�n Fee Schedule to adjust for 2017 fees
Councilmember Peloza moved and Councilmember Trout-Manuel
seconded to adopt Resolution No. 5255.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5258 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
amending and extending, for an additional six months, the
moratorium established by Resolution .N.q. 5187 on acceptance or
processing ofiapplications and other licenses, permits and approvals
for residential uses in property within the G-1, Light Commercial
Zone
Councilmember Peloza moved and Councilmember DaCorsi
seconded to adopt Resolution No. 5258.
Counc'ilmember Holman inquired regarding the reason to extend fhe
moratorium.
Assistant Director Tate reported the City has received a request to
further amend the C1 designation, which affects mixed use and
residential uses allowed in the C1 Zone. The extension is needed
so th.at the Planning Comm'ission recommendafion and the pr'ivate
initiated request can be presented at the same time.
The proposed resolution also amends the moratorium so that
supportive housing is not subje.ct to the moratorium.
MOTION CARRIED UNANIMOUSLY. 7-0
XII. MAYOR AND COUNCILAAEMBER REPORTS
At this time the Mayor and Cify Council may report on their significanf
City-related activities since the last regular Council meeting.
A. From the Council
Deputy Mayor Wales reminded all to support the local agencies that
assist children and fam'ilies during the holiday season.
B. From the Mayor
Mayor Backus congratulated Finance Director Coleman on being
awarded the Government Finance Officers Association (GFOA)
Certificate of Achievement for Excellence in Financial Reporting
Program (CAFR Program) for 2015.
Page 10 of 11
XIII. ADJOURNMENT
There being no further business to cqme before the Council, the meeting
adjourned at 9:06 p.m.
APPROVED this 19th day of December, 2016.
� �
ANC F S, M YOR Danielle Daskam, City Clerk
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