HomeMy WebLinkAbout01-09-2017 CITY COUNCIL STUDY SESSION AGENDACity Council Study Session
January 9, 2017 - 5:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Council Discussion on Retreat Goals – Affordable Housing and Family Wage
Jobs (30 Minutes)
Presentation by Stephen Norman, King County Housing Authority
B. Ordinance No. 6634 (10 Minutes)* (Hinman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 2.76.020, 2.76.040, 2.77.010, 2.77.020, 2.77.040 and 2.77.050 of the
Auburn City Code relating to the City's tourism promotional efforts
C. Ordinance No. 6635 (10 Minutes)* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 3.04.600 and 3.04.610 of the Auburn City Code relating to funds
D. Hybrid Study Session Format (30 Minutes)
E. Council Travel Budget (30 Minutes)
F. Annual Selection of Deputy Mayor (30 Minutes)
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6634 (10 Minutes)
Date:
January 4, 2017
Department:
Administration
Attachments:
Ord 6634
Ordinance 5920
ACC 2.77
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Ordinance No. 6634.
Background Summary:
Ordinance No. 6634 looks to eliminate overlapping functions, clarify roles and
responsibilities, and condense the number of meetings necessary to carry out the
functions of the Lodging Tax Advisory Committee and the Tourism Board in relation to
the collection of lodging tax revenues and tourism related activities. Both have
additional spots for members in an effort to increase the likelihood of quorums;
therefore, allowing the board to be more efficient and timely when it comes to
decision- making. Furthermore, the Tourism Board has removed the requirement for
an elected official, however, the Lodging Tax Advisory Committee will retain an
elected official as one of its required members.
Reviewed by Council Committees:
Councilmember: Staff:Hinman
Meeting Date:January 9, 2017 Item Number:DI.B
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Ordinance No. 6634
December 8, 2016
Page 1 of 5
ORDINANCE NO. 6 6 3 4
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTIONS 2.76.020, 2.76.040, 2.77.010, 2.77.020,
2.77.040 AND 2.77.050 OF THE CITY CODE,
RELATING TO THE CITY'S TOURISM PROMOTIONAL
EFFORTS
WHEREAS, the City of Auburn (the "City") has a lodging tax advisory
committee, pursuant to Revised Code of Washington (RCW) 67.28.1817, which
advises the Auburn City Council on lodging tax matters; and
WHEREAS, pursuant to RCW 67.28.1816, lodging tax revenues can only be
spent on tourism marketing, marketing and operation of special events and
festivals designed to attract tourists, supporting the operations and capital
expenditures of tourism-related facilities owned or operated by a municipality or a
public facilities district, or supporting the operations of tourism-related facilities
owned or operated by nonprofit organizations; and
WHEREAS, the City also has a tourism board, created by City Council
Ordinance No. 6041, which is charged with addressing issues related to tourism;
and
WHEREAS, the overlapping functions of the lodging tax advisory committee
and the tourism board necessitate close cooperation between the two bodies; and
WHEREAS, close cooperation between the lodging tax advisory committee and the
tourism board can produce effective City tourism promotional efforts that benefit the
citizens, residents, and businesses of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. Section 2.76.020 of the City of
Auburn City Code is amended to read as follows
DI.B Page 3 of 20
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Ordinance No. 6634
December 8, 2016
Page 2 of 5
2.76.020 Membership.
The Auburn lodging tax advisory committee shall consist of at least fiveseven
members as follows:
A. TwoThree members appointed by the city council who are representatives of
businesses required to collect tax under Chapter 67.28 RCW , including two regular
members and one alternate member who is authorized to vote on any matter before the
Auburn lodging tax advisory committee when serving in lieu of a regular member.
B. TwoThree members appointed by the city council who are persons involved in
activities authorized to be funded by revenue received under Chapter 67.28 RCW ,
including two regular members and one alternate member who is authorized to vote on
any matter before the Auburn lodging tax advisory committee when serving in lieu of a
regular member.
C. Persons who are eligible for appointment under subsection A of this section
are not eligible for appointment under subsection B of this section and persons who are
eligible for appointment under subsection B of this section are not eligible for
appointment under subsection A of this section.
D. One elected official shall serve as chair of the Auburn lodging tax advisory
committee.
E. The city council shall review the membership of the committee annually and
make changes as appropriate. Persons who are members of the Auburn tourism board
are not eligible for appointment to the Auburn lodging tax advisory committee.
F. Subject to the provisions of chapter 2.30 of the city code and at the pleasure of
the city council, members of the Lodging Tax Advisory Committee shall serve for a term
of three years or until appointment of a successor member, whichever is later. It is
provided, however, that, one member shall be initially appointed for a three- year term;
one member shall be initially appointed for a two-year term; and one member shall be
initially appointed for a one-year term. In case of any vacancies on the commission,
vacancies shall be filled consistent with the procedures set forth in section 2.30.030 for
the unexpired terms for which such vacancies are filled. (Ord. 6040 § 1, 2006; Ord.
5920 § 1, 2005; Ord. 5554 § 1, 2001.)
Section 2. Amendment to City Code. Section 2.76.040 of the City of
Auburn City Code is amended to read as follows:
2.76.040 Responsibilities.
A. The Auburn lodging tax advisory committee shall meet as often as may be
required to meet the statutory duties described in RCW 67.28.1817, and shall make
reports and recommendations to the mayor and city council as follows:.
AB. The lodging tax advisory committee shall make recommendations regarding
the lodging tax to city council, preside over the budget for tourism related activities
based on the lodging tax collected, and provide the final approval for the implementation
of a business plan. The committee shall adopt rules for the transaction of business and
keep a record of its resolutions, transactions, findings and determinations which shall be
a public record open to public inspection.
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Ordinance No. 6634
December 8, 2016
Page 3 of 5
C. The committee shall, by resolution, fix the time and place within the city for
regular meetings, hold at least two regular meetings each year when there is new
official business to transact, and hold additional meetings as the chairperson or a
majority of the committee deem necessary.
D. The committee shall consider proposals for imposition of a city lodging tax
under Chapter 67.28 RCW , establish a proposed budget for the expenditure of lodging
tax revenues, and interview and designate lodging tax grant recipients .
BE. If such a tax is adopted, the committee shall review any increases in the rate
of tax imposed, repeal of any exemption from a tax imposed or a change in the use of
revenue received under Chapter 67.28 RCW. The committee shall consider any such
proposal, provide for public input, and submit comments in a timely manner to the
mayor and city council. The comments shall include an analysis of the extent to which
the proposal will accommodate activities for tourists or increase tourism, and the extent
to which the proposal will affect the long-term stability of the fund created under RCW
67.28.1815.
CF. The Auburn lodging tax advisory committee shall also make such other
recommendations to the city council on tourism promotion and tourism -related issues as
are consistent with the functions of the committee as p rovided herein. (Ord. 6040 § 1,
2006; Ord. 5920 § 1, 2005; Ord. 5554 § 1, 2001.)
Section 3. Amendment to City Code. Section 2.77.010 of the City of
Auburn City Code is amended to read as follows:
2.77.010 Creation.
There is hereby created the Auburn tourism board. The board shall serve in an
advisory capacity to the mayor and city council, asand to the tourism board, to be
distinguished fromlodging tax advisory committee for the city’s lodging tax advisory
committee, established by city ordinance codified under Chapter 2.76 ACC, and
pursuant to RCW 67.28.1817. purpose of planning and promoting tourism related
activities. (Ord. 6041 § 1, 2006.)
Section 4. Amendment to City Code. Section 2.77.020 of the City of
Auburn City Code is amended to read as follows:
2.77.020 Membership.
A. The Auburn tourism board shall consist of at least fivenot more than ten
members appointed by the mayor and confirmed by the city council, who shall serve at
the pleasure of the city council. The members shall be residents of the city. In addition
thereto, one elected official shall serve, ex officio, as chair of the Auburn to urism board.
or have a current licensed business in the city of Auburn.
B. Members of the Auburn tourism board are prohibited from being members of
the Auburn lodging tax advisory committee. (Ord. 6041 § 1, 2006.)
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Ordinance No. 6634
December 8, 2016
Page 4 of 5
Section 5. Amendment to City Code. Section 2.77.040 of the City of
Auburn City Code is amended to read as follows:
2.77.040 Terms and vacancies.
Subject to the provisions of ACC chapter 2.43.0202.30 of the city code and at the
pleasure of the city council, members of the Auburn tourism board shall serve for a term
of three years or until appointment of a successor member, whichever is later , unless
otherwise replaced.. It is provided, however, that, other than the elected official serving,
ex officio, as chair of the Auburn tourism board, for the initial appointment of members
one member shall be initially appointed for a three -year term, or until appointment of a
successor member, whichever is later, unless otherwise replaced ; one member shall be
initially appointed for a two-year term, or until appointment of a successor member,
whichever is later, unless otherwise replaced; and one member shall be initially
appointed for a one-year term, or until appointment of a successor member, whichever
is later, unless otherwise replaced. In case of any vacancies on the commission,
vacancies shall be filled consistent with the procedures set forth in ACC section
2.43.0202.30.030 of the city code for the unexpired terms for which such vacancies are
filled. (Ord. 6041 § 1, 2006.)
Section 6. Amendment to City Code. Section 2.77.050 of the City of
Auburn City Code is amended to read as follows:
2.77.050 Officers – Meetings.
A. At its first meeting of each year, the The tourism board members shall adopt
rules for the transaction of business and keep a record of its resolutions, transactions,
findings and determinations, which shall be a public record open to public inspection
B. The tourism board shall elect a vice chairperson from among the regular its
members, for a term of the board one year, and those other officers as it determines
necessary.
C. The board shall meet as needed to perform the duties of the tourism board
and shall, by resolution, fix the time and place within the City for regular meetings, hold
at least one regular meeting each month when there is new official business to fulfill the
role of being an advisory body to the city council.
B. It shall be the duty of the chairperson (the elected official serving ex officio) to
preside over all meetings of the board. The vice chairperson shall preside at all
meetings where the chairperson is absent. Minutes shall be kept and meeting agendas
prepared in coordination between members of the board and staff members. A majority
of the members of the board shall constitute a quorum for the transaction of business,
and a majority vote of those present shall be necessary to carry any recommended
action. transact, and hold additional meetings as the chairperson or a majority of the
tourism board deem necessary. (Ord. 6041 § 1, 2006.)
Section 7. Implementation. The Mayor is hereby authorized to implement
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Ordinance No. 6634
December 8, 2016
Page 5 of 5
such administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 8. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 9. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided by
law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
CITY OF AUBURN
________________________________
ATTEST: NANCY BACKUS, MAYOR
__________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
Published: _________________
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(9 hits)
Chapter 2.77
AUBURN TOURISM BOARD
Sections:
2.77.010 Creation.
2.77.020 Membership.
2.77.030 Appointment.
2.77.040 Terms and vacancies.
2.77.050 Officers – Meetings.
2.77.060 Role of the advisory board.
2.77.070 Compensation.
2.77.080 Annual reports of progress.
2.77.090 Severability.
2.77.010 Creation.
There is hereby created the Auburn tourism board. The board shall serve in an advisory capacity to
the mayor and city council, as the tourism board, to be distinguished from the city’s lodging tax
advisory committee, established by city ordinance codified under Chapter 2.76 ACC, and pursuant to
RCW 67.28.1817. (Ord. 6041 § 1, 2006.)
2.77.020 Membership.
The Auburn tourism board shall consist of at least five members appointed by the mayor and
confirmed by the city council, who shall serve at the pleasure of the city council. The members shall
be residents of the city. In addition thereto, one elected official shall serve, ex officio, as chair of the
Auburn tourism board. (Ord. 6041 § 1, 2006.)
2.77.030 Appointment.
The members of the tourism board shall be appointed from among members of the public who are
representatives of businesses, entities or agencies related to the tourism industry or businesses,
entities or agencies that would provide goods and/or services to tourists or tourist-related businesses.
(Ord. 6041 § 1, 2006.)
2.77.040 Terms and vacancies.
Subject to the provisions of ACC 2.43.020 and the pleasure of the city council, members of the board
shall serve for a term of three years or until appointment of a successor member, whichever is later,
unless otherwise replaced. It is provided, however, that, other than the elected official serving, ex
officio, as chair of the Auburn tourism board, for the initial appointment of members one member shall
be initially appointed for a three-year term, or until appointment of a successor member, whichever is
later, unless otherwise replaced; one member shall be initially appointed for a two-year term, or until
appointment of a successor member, whichever is later, unless otherwise replaced; and one member
shall be initially appointed for a one-year term, or until appointment of a successor member,
whichever is later, unless otherwise replaced. In case of any vacancies on the commission, vacancies
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shall be filled consistent with the procedures set forth in ACC 2.43.020 for the unexpired terms for
which such vacancies are filled. (Ord. 6041 § 1, 2006.)
2.77.050 Officers – Meetings.
A. At its first meeting of each year, the tourism board members shall elect a vice chairperson from
among the regular members of the board. The board shall meet as needed to perform the duties of
the tourism board and to fulfill the role of being an advisory body to the city council.
B. It shall be the duty of the chairperson (the elected official serving ex officio) to preside over all
meetings of the board. The vice chairperson shall preside at all meetings where the chairperson is
absent. Minutes shall be kept and meeting agendas prepared in coordination between members of
the board and staff members. A majority of the members of the board shall constitute a quorum for
the transaction of business, and a majority vote of those present shall be necessary to carry any
recommended action. (Ord. 6041 § 1, 2006.)
2.77.060 Role of the advisory board.
The tourism board is created to assist the city council formulate strategies for tourism-related
activities, projects and programs geared to promote the city of Auburn as a tourist destination, and
enhance the ability of local businesses to serve the needs of tourists and the tourist industry in
Auburn.
The Auburn tourism board shall also make such other recommendations to the city council on tourism
promotion and tourism-related issues as are consistent with the functions of the board as provided
herein. (Ord. 6041 § 1, 2006.)
2.77.070 Compensation.
The regular members of the tourism board shall serve without compensation related to the duties
thereof. This does not preclude the elected official serving, ex officio, as chairperson from receiving
any compensation due the person by reason of his/her capacity as a member of the city council. (Ord.
6041 § 1, 2006.)
2.77.080 Annual reports of progress.
The tourism board shall annually provide to the city council a report on progress made in carrying out
the board’s responsibilities. Additional reports may be submitted when deemed appropriate by the
board or when requested by the city council. (Ord. 6041 § 1, 2006.)
2.77.090 Severability.
If any portion of this chapter, or its application to any persons or circumstances, is held invalid, the
validity of the chapter as a whole, or any other portion thereof, and its application to other persons or
circumstances, shall not be affected. (Ord. 6041 § 1, 2006.)
The Auburn Municipal Code is current through Ordinance
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6635 (10 Minutes)
Date:
December 21, 2016
Department:
Finance
Attachments:
Ordinance No. 6635
Budget Impact:
$0
Administrative Recommendation:
City Council to approve Ordinance No. 6635.
Background Summary:
The Senior Center Savers Pantry is open two days per month and offers seniors the
opportunity to shop for low-cost foods. Cost savings are passed through by way of
bulk food purchases and re-packaging into individual sizes. While many items are
purchased through restaurant supply vendors, value can also be achieved through the
purchase of supplies at traditional retail outlets, particularly in the case of sale
items. Establishing a petty cash fund for the Pantry in the recommended amount of
$1,500.00 will permit the Senior Center’s volunteer shopper to take advantage of
these additional cost savings. The Senior Center Supervisor will be the assigned
custodian of the petty cash fund and will be responsible for disbursements, obtaining
original receipt documentation, and reimbursement of the fund to its authorized level.
Additionally, Ordinance No. 6635 removes reference to the Municipal Court and
Detention Facility change funds presently cited in Auburn City Code Section 3.04.600,
and the Municipal Court petty cash fund presently cited in Auburn City Code Section
3.04.610. The aforementioned funds were administratively closed with the transition to
the King County Court System and SCORE.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:January 9, 2017 Item Number:DI.C
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AUBURN * MORE THAN YOU IMAGINEDDI.C Page 16 of 20
------------------------------
Ordinance No. 6635
December 20, 2016
Page 1 of 4
ORDINANCE NO. 6 6 3 5
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTIONS 3.04.600 AND 3.04.610 OF THE
AUBURN CITY CODE RELATING TO FUNDS
WHEREAS, the City of Auburn is responsible for maintaining its fund, line
items and budget elements in conformity with state law; and
WHEREAS, in order to properly account for funds, particularly those that
involve making change in payments for city services or for making small
purchases in support of city functions, the City has developed certain identified
change, petty cash and investigation funds; and
WHEREAS, in order to better accommodate the needs of the City to
provide these services to its citizenry, and to update the change, petty cash and
investigation funds’ needs, it is appropriate to amend the City Code accordingly.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. Section 3.04.600 of the Auburn
City Code is amended to read as follows:
3.04.600 Change Funds Created.
The finance director is herewith authorized to establish the
following change funds throughout the city. Change funds will be used for
the purpose of making change from cash for patrons of the city.
Department Location Amount
Finance 25 W. Main St. $1,200.00
Parks – Recreation 910 9th St. $700.00
Parks – Senior center 808 9th St. $100.00
Municipal court 340 E. Main St. $200.00
DI.C Page 17 of 20
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Ordinance No. 6635
December 20, 2016
Page 2 of 4
Department Location Amount
Cemetery 2020 Mtn. View Rd. $100.00
Building 25 W. Main St. $200.00
Detention facility 25 W. Main St. $200.00
City clerk 25 W. Main St. $200.00
Police 340 E. Main St. $200.00
Golf course pro shop 29630 Green River Rd. NE $800.00
Total $3,900.003,500.00
(Ord. 6294 § 1, 2010; Ord. 6250 § 1, 2009; Ord. 6079 § 1, 2007; Ord. 5907 § 1,
2005; Ord. 5895 § 1, 2005; Ord. 5804 § 1, 2003; Ord. 5742 § 1, 2003.)
Section 2. Amendment to City Code. Section 3.04.610 of the Auburn
City Code is amended to read as follows:
3.04.610 Petty Cash and Investigation Funds Created.
The finance director is herewith authorized to establish the
following petty cash and special investigation funds throughout the city.
Petty cash funds will be used to purchase incidental supplies and other
necessary incidental expenses. Special investigation funds will be used
for law enforcement and investigation in the police department. The city
finance director shall reimburse the funds from time to time for expenses
outstanding to make the cash balance equivalent to the authorized
amount.
Department Location Amount
Finance petty cash 25 W. Main St. $700.00
City clerk petty cash 25 W. Main St. $100.00
Parks – Recreation petty cash 910 9th St. $500.00
Parks – Senior center petty cash 808 9th St. $500.00
Parks – Senior center pantry
petty cash
808 9th St.
$1,500.00
Municipal court petty cash 340 E. Main St. $100.00
Police petty cash 340 E. Main St. $400.00
Police special investigation 340 E. Main St. $1,000.00
DI.C Page 18 of 20
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Ordinance No. 6635
December 20, 2016
Page 3 of 4
Department Location Amount
Police special investigation 340 E. Main St. $10,000.00
Golf course petty cash 29630 Green River Rd. NE $200.00
Cemetery 2020 Mtn. View Rd. $100.00
M & O 1305 C St. SW $300.00
$13,900.0015,300.00
(Ord. 6255 § 1, 2009; Ord. 6250 § 2, 2009; Ord. 6079 § 2, 2007; Ord. 5895 § 2,
2005; Ord. 5742 § 2, 2003.)
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 4. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainder of this ordinance, or the validity of its application to other persons or
circumstances.
Section 5. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
_______________________________
ATTEST: NANCY BACKUS, MAYOR
___________________________
Danielle E. Daskam, City Clerk
DI.C Page 19 of 20
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Ordinance No. 6635
December 20, 2016
Page 4 of 4
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
Published: _________________
DI.C Page 20 of 20