HomeMy WebLinkAbout12-19-2016 Minutes �,�* Ci�y Co�encel nAeeteng
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� � December 19, 2016 -7:00 PM
� � � ' ' Auburn City HaU
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I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in fhe
Auburn City Hall Council Chambers located at 25 West Main Street in Auburn.
Mayor Backus led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel and Rich
Wagner.
Mayor Nancy Backus was in attenda.nce; and the following department
directors and staff members were present: Innovation a.nd Technology
Director Paul Haugan, Parks, Arts and Recreation Director Daryl Faber, City
Attorney Daniel B. Heid, Community Development and Public Works Director
Kevin Snyder, Finance Director Shelley Coleman, Assistant Director of
Engineering Services/City Engineer Ingrid Gaub, Police Chief Bob Lee,
Director of Administration Dana Hinman, and Deputy City Clerk Shawn
CampbelL
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESEFVTATIOiVS
There was no announcement, proclamation or presentation.
III. APPOINTflAENTS
A. Election of Deputy IVlayor
Mayor Backus opened the floor for nominations for Deputy Mayor.
Councilmember Baggett nominated Councilmember Holman and
Councilmember Wagner nominated Deputy Mayor Wales. '
Councilmember Peloza spoke in favor of Deputy Mayor Wales continuing
at Deputy Mayor. He stated she has done a good job in 2016, and there is no
reason to change.
Councilmember Holman listed duties required of the Deputy Mayor and his
qualifications for the position.
Councilmember Trout-Manuel spoke in support of Deputy Mayor Wales
continuing as Deputy Mayor. She stated Deputy Mayor Wales has done a
good job working with Mayor Backus.
Deputy Mayor Wales was elected Deputy Mayor by a vote of 5-2.
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Councilmember Holman and Councilmember Baggett voted for
Councilmember Holman.
IV. AGENDA MODIFICATIONS
Resolution No. 5262 was removed from the agenda, and Resolution No. 5265 was
add to the agenda.
V. CITIZEN IIVPUT, PUBLIC HEARINGS � CORRESPONDENCE
A. Public Hearings
There was no public hearing scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invifed to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
Adam Braun, 5207 Quincy Avenue SE, Auburn
Mr. Braun recommended not installing blue safety phones in City parks. He
spoke of his experience as a college student and safety phones on campus.
He stated it appeared that crime incidents were not deferred but moved a
block away from the area where blue safety phones were installed. Mr. Braun
suggested any funds allocated for the blue safety phone could be better
spent.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen spoke in favor of the City Council returning to the Council
Committee system.
C. Correspondence
There was no correspondence for Council review.
VI. COUIVCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees'progress on assigned tasks and may give their
recommendations to the City Council, if any.
Councilmember Baggett reported on behalf of the Finance ad hoc committee that
reviews claims and payroll vouchers. Councilmember Baggett reported he
and Councilmember Wagner reviewed the claims and payroll vouchers as
presented and described on this evening's agenda and recommend City Gouncil
approval of the vouchers.
Councilmember Wagner reported on behalf of the ad hoc committee established to
review the Council structure. He stated the ad hoc committee met on the December
16th to consolidate the proposals. The committee will bring a proposal back to full
Council at the January 9, 2017 study session with an expected implementation date
by the second quarter of 2017.
VII. COIVSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
q. Minutes of the December 5, 2016 City Council Meeting
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B. Claims Vouchers (Coleman)
Claims voucher numbers 441770 through 441960, in the amount of
$3,722,435.24 and four wire transfers in the amount of$626,130.32 and dated
December 19th, 2016.
C. Payroll Vouchers (Coleman)
Payroll check numbers 536965 through 536998 in the amount of$575,283.89,
electronic deposit transmissions in the amount of$1,455,928.97 for a grand
total of$2;031,212.86 for the period covering December 1, 2016 to December
14, 2016.
p. 2017 Annual On-Call Agreements (Snyder)
City Council to approve the Annual On-Cal1 Professional Service Agreements
for 2017
E. Public Works Project No. CP1417 (Snyder)
City Council award Contract No. 16-04 to R.L. Alia on their low bid ofi
$264,514.50 plus Washington State sales tax of$25,128.88 for a total contract
price of$289,643.38 for Project No. CP1417, West Hill Springs Improvements
Project.
Councilmember DaCorsi moved and Councilmember Trout-Manuel
seconded to approve the Consent Agenda.
The Consent Agenda includes minutes, claims vouchers and payroll vouchers,
on call agreements and public works agreements.
Councilmember Peloza requested Item F, Public Works Project No. CP1522
be removed from the consent agenda and considered separately.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFIIVISHED BUSINESS
A. Public Works Project No. CP1522 (Snyder)
City Council approve Change Order No. 1 in the amount of$273,750.00 to
Contract No. 16-19 for work on Pro�ect No. CP1522 — 30th Street NE Area
Flooding, Phase 1 B
Councilmember Peloza asked about the funds allocated for pipeline repair.
Assistant Director/City Engineer Gaub explained these funds are for any
needed repair or replacsments that come up through the year.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. NEW BUSINESS
There was no new business.
X. ORDIfVANCES
There was no ordinance for Council consideration.
XI. RESOLUTIONS
A. Resolution No. 5261 (Hinman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
acceptance of a grant from the V1/ashington State Military Department in the
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amount of Forty-three Thousand Three Hundred fifteen dollars ($43,315.00)
from the United States Department of Homeland Security Emergency
Management Performance Grant Program, and authorizing the Mayor to
execute necessary agreements to accept and expend said funds
Deputy Mayor Wales moved and Councilmember Peloza seconded to adopt
Resolution No. 5261.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5263 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington approving
an Interlocal Agreement with the Auburn Transportation Benefit District to
coordinate individual, joint and mutual rights and obligations pertaining to the
operation, maintenance, construction and reconstruction of public
transportation infrastructure within the boundaries of the City of Auburn and
the Auburn Transportation Benefit District
Deputy Mayor Wales moved and Councilmember Baggett seconded to adopt
Resolution No. 5263.
Councilmember Peloza stated the Board of Directors of the Transportation
Benefit District established a $20 license tab fee. The City and the
Transportation Benefit Distriet will enter into an interlocal to coordinate the
operation, maintenance, and construction for the infrastructure
improvements paid for by the funds received from the fee.
Councilmember Wagner explained the State of Washington allows jurisdictions
to create a Transportation Benefit District with separate funding opportunities
from the City.
Deputy Mayor Wales stated she will not vote in support of the interlocal
agreement. She believes 25% of the funds will go to administration of
the projects. She believes the City should put the question before the voters.
MOTION CARRIED. 6-1 Deputy Mayor Wales voted no.
C. Resolution No. 5264 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington adopting
the Strategic Business Plan for the Auburn Municipal Airport
Deputy Mayor Wales moved and Councilmember DaCorsi seconded to adopt
Resolution No. 5264.
MOTION CARRIED UNANIMOUSLY. 7-0
p. Resolution No. 5265
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute a second addendum to the current services agreement
with Aviation Management Group, LLC for the day to day operation and
management of the Auburn Municipal Airport, providing for a ninety day
extension thereof
Deputy Mayor Wales moved and Councilmember Baggett seconded to
adopt Resolution No. 5265.
Deputy Mayor Wales stated this extension will allow the City and the
management team at the airport time to ensure everyone's needs are�et� 4 of 6
9
MOTION CARRIED UNANIMOUSLY. 7-0
XII. BAAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significanf City-related
activities since the last regular Council meet�ng.
A. From the Council
Deputy Mayor Wales reminded it is the holiday season and a time for giving.
She thanked the Auburn community for its year round generosity. Deputy
Mayor Wales stated she was joined by Mayor Backus and Councilmember
Trout-Manuel in working on a holiday giving program at Gildo Rey Elementary,
which served 270 individuals.
Councilmember Peloza reported he attended the Gildo Rey Elementary School
with Mayor Backus to deliver warm coats to children as part of a Valley
Regional Fire Authority giving program. Councilmember Peloza also served
as a Santa's helper for the Auburn Regional Fire Authority's "Shop with a
Student" held at Auburn High School.
Councilmember Trout-Manuel reported on her participation at the holiday
giving program at Gildo Rey Elementary School where families were provided
with food and children were provided with gifts and clothing.
Councilmember Baggett reported he and Couneilmember Peloza participated
in the Senior Center Coffee Hour.
Councilmember Holman reported he attended the Seattle-King County
Economic Development Council meeting to receive the Council's fourth quarter
report.
Couneilmember Wagner reported he attended the Transportation Policy Board
of the Puget Sound Regional Council, where discussion focused on alternative
funding options to the gas tax, such as a road usage funding system.
Councilmember Wagner also spoke regarding Auburn's Transportation Benefit
District Board.
Couneilmember DaCorsi reported on his attendance at the King County ,
Regional Transit Committee meeting where #he Committee adopted the Long
Range Transit Service and Capital Plan.
B. From the nAayor
Mayor Backus reported the City has hired a firm to assist in the recruitment of
police officers to better reflect the community as a whole.
Mayor Backus reported on the City Employees' Annual Giving Campaign and
silent auction fund raiser.
Mayor Backus reported she met with the interim president of Green River
College, Scott Morgan, and Auburn School District Superintendent Spicciati, to
identify areas of focus that the Cities and Schools Forum will work together
to achieve. Initially, the Cities and Schools Forum will focus on family wage
jobs in the Auburn, Algona, and Pacific communities.
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Mayor Backus stated she attended the farewell reception for Pierce County
Executive Pat McCarthy, who was elected as Washington State Auditor.
Mayor Backus reported she attended Breakfast with Santa along with
Councilmembers Peloza and Baggett.
Mayor Backus reported on attendance at a meeting of the Business
Improvement Area (BIA) businesses.
Mayor Backus also reported she attended Governor Inslee's budget
presentation to support the Governor's effort to fund behavioral health and
human services.
Mayor Backus welcomed Auburn's newest police officer, Joshua Kwake.
Mayor Ba.ckus spoke regarding the International Association of Fire Fighters
Local 1352 toy giveaway that provided toys to 1,500 children during this
holiday season.
Mayor Backus thanked John Theisen and Orion Indusfries for providing over
100 turkeys for the Gildo Rey Elementary School holiday giving program.
XIII. EXECUTIVE SESSION
At 8:02 p.m., Mayor Backus recessed the meeting to executive session for ten
minutes in order to discuss pendi,ng or potential litigation pursuant to RCW
42.30.110(1)(i) and indicated action may follow the executive session. City
Attorney Heid attended the executive session.
Mayor Backus reconvened the meeting at 8:12 p.m.
Deputy Mayor Wales moved and Councilmember Holman seconded, pursuant to
the Mayor's recommendation, Finance Department employees be included in
representation by counsel, Stradling, Yocca, Carlson and Rauth in the investigation
of bond issues by the Securities and Exchange Commission.
MOTION CARRIED UNANIMOUSLY. 7-0
XIV. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:13 p.m.
APPROVED this 3rd day of January, 2017.
N NCY B , MAY Da iel e Daskam, City Glerk
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