HomeMy WebLinkAbout02-07-2017 Minutes City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, February 7, 2017 - 10:00 AM — Conference Room 2
Minutes
I. CALL TO ORDER
Chair Jim Kelly c.alled the meeting to ordgr at 10:00 a.m. in the Conference
Room 2 located on the second floor ofAubum City Hall, 25 West Main Street in
Auburn. Members present'included Chair Kelly, Member Yolanda Trout-Manuel,
Member Bob Baggett, and Member-at-large David Cook. Chair ProTem Bill
Petersen was excused. Also present were Board Attorney Doug Ruth and Board
Se.cretary Danielle Daskam.
II. AGENDA MODIFICATIONS
Claims from Russ Vandver and Theodore Lindback were added to the agenda.
III. APPROVAL OF MINUTES
A. Minutes-of the Januarv_3. 201.7 LEOFF Board Meetina
Motion by Member Trout-Manuel, second by Member Baggett fo approve
the minutes at distributed.
MOTION CARRIED UNANIMOUSLY. 4-0.
IV, UNFINISHED BUSINESS
A. Pendinq Disabilitv Leave/Retirement Apqlications
There was no pending disability leave/reti�ement application,
B. Pendinq Medical/HearinqNision/Dental Claims
1. Ed Wilson
Request for reimbursement of inedical expenses in the amount of
$1,812.19 for services received January 13, March 30, July 25,
August 4. On November 1, 2016 December 6, 2016, and January
3, 2017 the Board fabled the claim pending the receipt of
Medicare/insurance explanation of benefits statements. No new
information has been received.
Motion by Member Trout-Manuel, second by Member Baggett to
deny the claim due to lack of information,
MOTION CARRIED UNANIMOUSLY. 4-0
LEOFF Board Minutes
February 7,2017
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Gity of Auburn Law Enforcement O�cers and Firefighters Disability Board
Tuesday, February 7, 2077 - 10:00 AM — Conference Room 2
V. NEW BUSINESS
A. Disabilitv Leave/Retirement Applications
No new application for disability leave was received.
B. Appeals/Reauests for Reconsideration
No request for reconsideration was received.
C. Medical/Hearina/Vision/Dental Claims
1. Dave Schuur
Request for approval/reimbursement of long-term care expenses
for the month of'January 2017 in the amount of $5,460.00.
Motion by Member Cook, second by Member Trout-Manuel to
approve the claim in the amount of$5,460.00.
MOTION CARRIED UNANIMOUSLY. 4-0
2. Ed Henderson
a. Request for reimbursement of vision expenses in the amount of
$61.00 for services received on November 10, 2016.
Motion by Member Trout-Manuel, second by Member Cook to
approve the claim in the amount of$61.00.
MOTION CARRIED UNANIMOUSLY. 4-0
b. Request for reimbursement of dental expenses in the amount of
$294.25 forservices received on November 2 and December 8,
2016. Mr. Henderson's dental services were previously found
to be medically necessary.
Motion by Member Baggett, second by Member Cook to
approve the claim in tlie amount of$294.25.
MOTION CARRIED UNANIMOUSLY. 4-0
c. Request for reimburse.ment of dental expenses in the amount.of
$152.00 for services received on January 12, 2017.
Motion by Member Trout-Manuel, second by Member Baggett fo
approve the claim in the amount of $152.00.
LEOFF Board Minutes
February 7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, February 7, 2017 - 10:00 AM— Conference Room 2
MOTION CARRIED UNANINIOUSLY. 4-0
3. John Baker
Request for reimbursement of Vision expenses in the amount of
$249.97 for services received oo January 2, 2017.
Motion by Member Cook, second by Member Baggett to approve
the claim in the amount of$249.97.
MOTION CARRIED UNANIMOUSLY. 4-0
4, John Calkins
Request for reimbursement of vision expenses in the amount of
$270.00 for serVices received on December 15, 2016.
Motion by Member Trout-Manuel, second by Member Baggett to
approve the claim in the amount of$270.00.
_
MOTION CARRIED UNANIMOUSLY. 4-0
5. Robert Almv
Request for reimbursement of dental expenses in the amount of
$153.00 for services �eceived on December 24, 2016. Mc. Almy
did not receive dental expense reimbursemenY in 2016.
Motion by Member Cook, second by Member Trout-Manuel to
approve the claim in the amount of$153.00.
MOTION CARRIED UNANIMOUSLY. 4-0
6. Sammv Mulkev
Request for reimbursement of dental expenses in the amount of
$900.00 for services received on January 17, 2017. Mr. Mulkey
has not received dental reimbursement in 2017.
_ _ _ _
Motion by Member Trout-Manuel, second by Member Cook to
approve the claim in fhe amount of$900.00.
MOTION CARRIED UNAIVIMOUSLY. 4-0
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February 7, 2017
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City of Auburn Law Enforcement O�cers and Firefighters Disability Board
Tuesday, February 7, 2017 - 70:00 AM — Conference Room 2
7. Russ Vandver
a. Requ.est for reimbursement of dental expenses in the amount of
$1,226.00 for services received on December 16, 2016. Mr.
Vandver did not received dental expense reimbursement in
2016.
Chair Kelly acknowledged receipt of a letter dated December
27, 2016, from Mr: VandVer's physician regarding the medical
necessity of dental treatment.
Motion by Member Cook, second by Member Trout-Manuel to
approve dental treatment for Mr. Vandver as a medical
necessity.
MOTION CARRIED UNANIMOUSLY. 4-0
Motion by Member Cook; second by Member Trout-Manuel to
approve the claim in the amount of $1,226.00 due to medical
necessity.
MOTION CARRIED UNANIMOUSLY. 4-0
b. Request for reimbursement of dental expenses in the amount of
$114.00 for services received on December 12, 2016.
Motion by Member Trout-Manuel, second by Member Cook to
approve the claim in the amount of$114.00.
MOTION CARFtIED UNANIMOUSLY. 4-0
8. Theodore Lindback
a. Request for reimbursement of dental expenses in the amount of
$404.70 for services received on January 26, 2017.
See mo4ion below in item 8(b).
b. RequesYfor reimbursement of dental expenses in the amount of
$160.55 for s.ervices received on January 19, 2017.
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February 7, 2017
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City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, February 7, 2017 -10:00 AM =Conference Room 2
Motion by Me.mber Baggett, second by Member Cook to
approve the above claims in the amount of $404.70 and
$160.55.
MOTION CARRIED UNANIMOUSLY. 4-0
D. Other Discussion
a. Confidentialitv.
Board Attomey Ruth reported to the Board on his disc.ussions with
members of other LEOFF Boa.rds and attorneys for LEOFF Boards
about the confidentiality of Board members as it relates to HIPAA
laws and right to privacy as part of the agenda and minutes.
Attorney Ru4h noted he believes fhere has been no disclosure of
confidential information. He recommended the Board address the
_ . . __
content of the agendas and minutes. He noted there is limited
information released to Finance for payment of the claims. The
Board Clerk confirmed only fhe claim form is forwarded to Finance
as supporting documentation for claims; the physicians' statements
are no4 copied for Finance and are held securely by the Board
Clerk.
Board Attorriey Ruth recommended removing either 4he names or
medical information from future agendas and minutes.
Upon further discussion, the Board recommended the Board
Secretary develop a code or r"andom number for each LEOFF
member that will be substituted on the Board's agendas and
minutes for each LEOFF member's name.
VI. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjournetl at 10:28 a.m.
APPROVED this 7th day of March, 2017.
K �
J( KELLY, CHAIR D ielle Daskam, Board Secretary
LEOFF Board Minutes
February 7, 2017
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