HomeMy WebLinkAbout03-20-2017 CITY COUNCIL AGENDACity Council Meeting
March 20, 2017 - 7:00 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
A. Legislative Update by 31st District Representative Morgan Irwin
B. South Sound Behavioral Health Presentation
Presented by Tim Thompson
III. APPOINTMENTS
IV. AGENDA MODIFICATIONS
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendation to the City Council, if any.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the March 6, 2017 Special City Council Meeting*
Page 1 of 64
B. Minutes of the March 6, 2017 Regular City Council Meeting*
C. Claims Vouchers (Coleman)
Claims voucher numbers 442956 through 443166 in the amount of
$4,667,355.35 and four wire transfers in the amount of $466,894.59 and
dated March 20, 2017.
D. Payroll Vouchers (Coleman)
Payroll check numbers 537156 through 537185 in the amount of $592,915.90
and electronic deposit transmissions in the amount of $1,489,130.91 for a grand
total of $2,082,046.81 for the period covering March 2, 2017 to March 15, 2017.
E. Public Works Project No. CP1507* (Snyder)
City Council award Contract No. 17-02 to Tucci & Sons, Inc. on their low bid of
$1,576,112.80 plus Washington State sales tax of $13,038.36 for a total contract
price of $1,589,151.16 for Project No. CP1507, Auburn Way North Preservation
Project.
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
VIII. UNFINISHED BUSINESS
IX. NEW BUSINESS
X. RESOLUTIONS
A. Resolution No. 5277* (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, approving
the 2017 Stormwater Management Program Plan and authorizing the Mayor to
include a copy of the Program Plan in the National Pollutant Discharge
Elimination System Western Washington Phase II Municipal Stormwater Permit
Annual Report for 2016 to the Washington State Department of Ecology
(RECOMMENDED ACTION: City Council adopt Resolution No. 5277.)
B. Resolution No. 5289*
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute a Third Addendum to the Agreement between the City of
Auburn and Aviation Management Group, LLC
(RECOMMENDED ACTION: City Council adopt Resolution No. 5289.)
XI. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
B. From the Mayor
XII. ADJOURNMENT
Page 2 of 64
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 3 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the March 6, 2017 Special City Council Meeting
Date:
March 14, 2017
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:March 20, 2017 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 4 of 64
Page 1
CITY COUNCIL
SPECIAL MEETING
March 6, 2017 2:30 PM
EOC – 1 East Main St, 3rd Fl
MINUTES
A special meeting of the City Council was convened at 2:33 p.m. on Monday,
March 6, 2017 in the Emergency Operations Center located at the Annex Third
Floor, 1 East Main Street in Auburn. The meeting was a training session relating
to emergency management.
Councilmembers present: Bob Baggett, Claude DaCorsi, John Holman, Bill
Peloza and Yolanda Trout-Manuel. Deputy Mayor Wales and Councilmember
Rich Wagner were excused.
Staff members present included: Emergency Manager Jerry Thorson,
Emergency Management Specialist Tyler Turner, and City Clerk Danielle
Daskam.
Emergency Manager Thorson presented a PowerPoint on the general
description of the Emergency Management Program, the Emergency Operations
Center, the role of elected officials in an emergency and how staff operate during
an emergency.
Emergency Manager Thorson presented the following:
Plans and Policies that Drive Emergency Management Efforts
City Policies
Auburn Comprehensive Emergency Management Plan (CEMP)
Auburn Continuity of Operations Plan
Auburn Debris Management Plan
King/Pierce County Hazard Identification and Vulnerability Plan
King/Pierce County Regional Hazard Mitigation Plan
King/Pierce County, Washington State CEMP's
National Response Framework
City Staff Involvement:
CA.A Page 5 of 64
City of Auburn Special Council Meeting Minutes March 6, 2017
Page 2
All staff are considered emergency workers
Continuity of Operations Plan duties
Department Operations Center responsibilities
Emergency Operations Center responsibilities
Each department has responsibilities for four phases of emergency
management:
mitigation, preparedness, response and recovery
The Continuity of Operations Plan (COOP) is the effort within each department
to ensure that primary mission essential functions continue to be performed
during an emergency. A COOP is focused on essential functions, personnel,
equipment, supplies, records and location. A COOP has an internal function--
how to conduct the department's most important duties during an emergency;
while the EOC has an external focus of dealing with the public's issues during an
emergency.
The Department Operations Center (DOC) is a physical location for increased
coordination for a city department. It is staffed when needed by department
leadership and is generally located in department offices. A DOC may request
activation of the EOC when needed. Communication and coordination with the
EOC is critical.
The Emergency Operations Center is a central location from which overall
direction, control and coordination of a community's response to a disaster is
maintained. The EOC collects, analyzes, and distributes information;
coordinates public information and warning; coordinates and supports
emergency workers; obtains, prioritizes and coordinates resources; and conducts
liaison and coordination with all levels of government, public utilities, volunteer
and civic groups and the public.
The Emergency Management Committee is made up of staff from each
department and outside agencies, including: Valley Regional Fire Authority,
Auburn School District, Muckleshoot Indian Tribe, Green River College, Auburn
MultiCare, and Boeing. The Emergency Management Committee provides input
into plans and for staffing EOC.
The Emergency Management Board consists of the Mayor and all City
department directors. It is used during activations and oversees emergency
operations and provides policy recommendations to the City Council during
response and recovery periods. During an emergency, the Board is chaired by
the Director of Emergency Management.
The Director of Emergency Management is appointed by the Mayor and is
currently the Director of Administration. The Director oversees and provides
CA.A Page 6 of 64
City of Auburn Special Council Meeting Minutes March 6, 2017
Page 3
policy recommendations to the Mayor and City Council during response and
recovery periods, manages the EOC during activations, serves as Incident
Commander for city-wide emergencies, and provides general oversight and
leadership of Emergency Management.
The role of the Mayor during an emergency includes signing proclamations of
emergency as warranted by the incident, preserving continuity of the executive
branch of government, providing visible leadership in the community, providing
for coordination of local, state and federal organizations and resources,
approves activation of the EOC and calls emergency meetings of the City
Council to pass ordinances and conduct other urgent business (pursuant to
RCW 42.14 and 42.30.070).
The City Council establishes emergency management policy and budget (prior
to, during and after an incident). The City Council maintains liaison with EOC
Policy Group via the Mayor and establishes a presence in policy group as
requested by the Mayor. The City Council communicates to the EOC via the
Mayor, on the status of neighborhoods and any public concerns, and to the
public information as approved by the Mayor of the Incident Commander. The
City Council attends emergency City Council meetings and provides for
continuity of the legislative branch and temporarily fill any vacancies.
Emergency Manager Thorson also reviewed how incidents/events will likely
occur: build over a short time with time for planning, hit all at once, or a planned
event. Mr. Thorson discussed the different reaction times and needs for each
type of incident/event.
Activation of the EOC can be requested by the Mayor or Director of Emergency
Management, any City department, King or Pierce County, and any
governmental agency to support their operations.
The EOC is staffed by 31 City employees from all departments (plus the VRFA),
emergency management staff, volunteers, and the policy group. Manager
Thorson reviewed the flow of information in an active EOC.
Emergency Manager Thorson reviewed the four phases of emergency
management:
Mitigation: Reduce impact of known vulnerabilities
Preparedness: Getting ready for when it happens
Response: Action phase—taking care of issues from event
Recovery: Getting back to normal
CA.A Page 7 of 64
City of Auburn Special Council Meeting Minutes March 6, 2017
Page 4
Emergency Manager Thorson presented the 2017 Emergency Management
Plans, which include:
· Training for EOC staff
· Two exercises for EOC (train derailment and active shooter)
· Replace emergency supplies
· Revise valley evacuation plans
· White River
· Implement new software (AOP and WebEOC)
There being no further discussion, the meeting adjourned at 3:42 p.m.
APPROVED this 20th day of March, 2017.
NANCY BACKUS, MAYOR Danielle Daskam, City Clerk
CA.A Page 8 of 64
City of Auburn Special Council Meeting Minutes March 6, 2017
Page 5
CA.A Page 9 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the March 6, 2017 Regular City Council Meeting
Date:
March 15, 2017
Department:
Administration
Attachments:
03-06-2017 Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:March 20, 2017 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 10 of 64
Page 1
CITY COUNCIL
MEETING MINUTES
March 6, 2017 7:00 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
City Hall Council Chambers located at 25 West Main Street in
Auburn. Mayor Backus led those in attendance in the Pledge of
Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, John Holman, Bill Peloza, Yolanda
Trout-Manuel, and Rich Wagner.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were present: City
Attorney Dan Heid, Arts and Recreation Director Daryl Faber,
Human Resources and Risk Management Director Rob Roscoe,
Assistant Director of Engineering Services/City Engineer Ingrid
Gaub, Planning Services Manager Jeff Dixon, Traffic Engineer
James Webb, Utilities Engineering Manager Lisa Tobin, Storm
Drainage Engineer Tim Carlaw, Police Commander Dave
Colglazier, Director of Administration Dana Hinman, Innovation and
Technology Director Paul Haugan, Assistant Director of Innovation
and Technology Ashley Riggs, Finance Director Shelley Coleman,
and Deputy City Clerk Shawn Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. AmeriCorps Week Proclamation
Mayor Backus read and presented a proclamation declaring March
4-11, 2017 as AmeriCorp Week in the City of Auburn to AmeriCorp
volunteers Jimmy Smith, Sarah Seelmeyer and Corlyn Kutzner.
CA.B Page 11 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 2
III. APPOINTMENTS
A. Junior City Council Appointments
City Council to confirm the following appointments to the Junior City
Council for a two-year term to expire August 31, 2019:
Phoebe Galito
Eunice Ugaddan
Deputy Mayor Wales moved and Councilmember Trout-Manual
seconded to confirm the appointments to the Junior City Council.
Deputy Mayor Wales stated both the applicants are from Olympic
Middle School.
MOTION CARRIED UNANIMOUSLY. 7-0
IV. AGENDA MODIFICATIONS
There was no modification to the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing 2017 Stormwater Management Program
Plan
City Council to conduct a public hearing to accept comments
on the draft 2017 Stormwater Management Program Plan.
Water Quality Manager Thorn explained the City is regulated
by a NPDES Municipal Storm Water Permit. This permit
requires they City to have a Stormwater Management
Program Plan that allows for public comment. The public
hearing is the final component of the public comment period.
Mayor Backus opened the public hearing at 7:11 pm.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen stated she is disappointed in how
Washington State handles environmental issues. She does
not want to pay money to get rid of rain water.
Mayor Backus closed to public hearing at 7:13 pm.
CA.B Page 12 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 3
2. Public Hearing on 2017-20122 Transportation
Improvement Program Modification
City Council to conduct a public hearing to receive public
comments and suggestions with regard to the proposed
modification to the 2017-2022 Transportation Improvement
Program (TIP).
Traffic Engineer Webb explained the City is required to
adopt a Transportation Improvement Program annually for
the ensuing six year. Tonight's public hearing is to modify
the 2017-2022 Transportation Improvement Program.
Mayor Backus opened the public hearing at 7:15 pm.
Virginia Haugen, 2503 R St SE, Auburn
Ms. Haugen stated she was disappointed that people who
have been complaining about the roads to her have not
shown up to comment at the public hearing. She stated the
City should maintain the property it has instead of building
additional property.
Mayor Backus closed the Public Hearing at 7:17 pm.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Linda Redman, 2704 18th St SE Auburn
Ms. Redman encouraged Council to build shelters for the
homeless.
Mayor Backus noted the City is working with Valley Cities
Counseling to provide a day center and overnight shelter in the
near future.
Jon Cheethem, 21102 Snag Island Drive, Lake Tapps
Mr. Cheethem spoke in support Ordinance No. 6639. He stated his
company and City staff have worked very hard to get the zoning of
this parcel where he wanted it to be. He stated the rezone
has been through the Comprehensive Plan amendment process,
before the Planning Commission and the Hearing Examiner for
consideration and now it is before Council for final approval.
Virginia Haugen 2503 R St SE, Auburn
CA.B Page 13 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 4
Ms. Haugen stated she was a Councilmember when the first
Comprehensive Plan was adopted. She has concerns about the
environmental changes in the City.
C. Correspondence
No correspondence was been received.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett reported on behalf of the Finance ad hoc
committee that reviews claims and payroll vouchers. Councilmember
Baggett reported that he and Councilmember Wagner reviewed the claims
and payroll vouchers as presented and described on this evening's
agenda and recommend City Council approval.
Councilmember DaCorsi reported the ad hoc committee established to
review annual selection of the Deputy Mayor met this evening. Committee
members are collecting information from numerous jurisdictions, and they
will present their findings to Council at a later date.
Councilmember Trout-Manuel reported on the ad hoc committee
established to review the previous inclusive city resolution. The committee
is still collecting information. The committee will report back to the full
Council at a later date.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the February 13, 2017 Special City Council Meeting
B. Minutes of the February 21, 2017 Regular City Council Meeting
C. Claims Vouchers
Claims voucher numbers 442825 through 442955 in the amount of
$548,724.26 and six wire transfers in the amount of $600,522.38
and dated March 6, 2017.
D. Payroll Vouchers
Payroll check numbers 537126 through 537155 in the amount of
$773,527.54 and electronic deposit transmissions in the amount of
$1,468,727.11 for a grand total of $2,242,254.65 for the period
covering February 16, 2017 to March 1, 2017.
CA.B Page 14 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 5
Deputy Mayor Wales moved and Councilmember Baggett
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
Deputy Mayor Wales suggested a new ad hoc committee be appointed to
review alternative funds for the $20 car tab fee.
Councilmember Holman made a point of order and asked whether it is
required for a Councilmember to meet with the Mayor to set a date for an
item to be on the agenda allowing staff time to prepare documents. City
Attorney Heid stated Council can open discussion of an item without first
meeting with the Mayor. Typically the item would be then scheduled for a
future meeting.
Councilmember Peloza stated this item was discussed at the last Study
Session. The Transportation Benefit District set a date for the next
meeting of 120 days. The Council will need to make a decision before the
next Transportation Benefit District Board meeting. He believes Council
should move forward with selecting the ad hoc committee tonight.
Councilmember Peloza moved and Deputy Mayor Wales seconded to
establish an ad hoc committee to discuss the $20 car tab fee.
Councilmember Peloza reiterated the Council has a 120 day window to
review this issue that was set by the Transportation Benefit District Board.
He stated he is concerned about allowing sufficient time to study the
issue before bringing it back to the full Council for consideration.
Councilmember Holman stated he is very much in favor of discussing
funds designated for fixing the roads. He does not want the discussion to
happen at an ad hoc committee meeting where the public is not able to
attend the meetings. He requested the discussion happen at an open
public meeting.
Councilmember Wagner stated an ad hoc committee is supposed to have
a scope of work. The Council could make the scope be that the ad hoc
committee simply gather the data and not provide any recommendation.
CA.B Page 15 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 6
Deputy Mayor Wales stated the intent of this ad hoc committee is to
gather data and come up with suggestions for alternative funding. The
Council can make changes to the suggested funding options.
Councilmember DaCorsi stated he believes the ad hoc committee system
has worked very well and has been transparent. This item should be
discussed in an open public meeting. He would like the committee to bring
a strong, sensible recommendation back to the full Council. He suggested
the Council form an ad hoc committee with four Councilmembers.
Councilmember Holman stated he is a huge proponent of a discussion
where the Council will find funding to repair the roads. He is not in favor
of having this discussion in an ad hoc committee. Me believes a Council
of seven is not too large of a group to discuss this item and believes
people should hear the reasoning of Council on why funds are being cut
from the various programs or budgets.
Deputy Mayor Wales stated when funds were needed to repair the airport,
staff was able to find the funds. She wants to work with staff to find these
funds also.
Councilmember DaCorsi explained this issue goes beyond dollars. The
full Council will need to give the ad hoc committee direction on what their
mission should be. This may take more than 120 days and the Council
may have to consider budget modifications.
Councilmember Baggett stated this process will need to be transparent.
The Council needs to consider the people they represent.
Councilmember Trout-Manuel state she believes the ad hoc committees
were good to allow Council to gather the data. The Council needs to get
into the details on this issue.
Mayor Backus confirmed that a four person ad hoc committee would need
to comply with the Open Public Meetings Act.
Councilmember Holman moved and Deputy Mayor Wales seconded to
establish an ad hoc committee of three Councilmembers and an Ex
Officio member of that ad hoc as the Deputy Mayor and that the subject of
the ad hoc committee will be to determine funding sources for
transportation.
CA.B Page 16 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 7
Councilmember Peloza stated the purpose is not only to find funding. The
ad hoc committee will also need to look at what the Washington State
Legislature and King County are doing with the car tab fees.
Deputy Mayor Wales stated she would like the scope of work to
include getting rid of the $20 car tab fee altogether.
Councilmember Peloza moved and Councilmember Wagner seconded to
amend the amendment to strike funding sources and add looking at the
full spectrum of the $20 car tab fee which may include funding sources.
Councilmember Wagner asked for clarification on what full spectrum
meant.
Councilmember Peloza stated the ad hoc committee would examine why
the City needs a $20 car tab fee and who can afford the fee based on the
ST3 bond and the Auburn School District bonds that have recently
passed.
Mayor Backus confirmed the Transportation Benefit District Board does
not have any say in the City budget. The Council will have to take action
then the decision will go back to the Transportation Benefit District Board
for discussion and action.
Councilmember Wagner stated listening to this discussion shows
why a Transportation Benefit District is useful, all funds collected can only
be used for transportation. The funds raised by the Transportation Benefit
District could not be moved to a different area of the budget.
City Attorney Heid restated the second amendment as strike the funding
source limitations of the second amendment and replace it with the full
spectrum of issues related to the $20 car tab fee.
MOTION CARRIED UNANIMOUSLY. 7-0
City Attorney Heid restated the first amendment as amended is "the ad
hoc committee to include four members including the Deputy Mayor as an
ex officio member, of the Committee looking at the full spectrum of Issues
regarding the $20 car tab fee."
MOTION CARRIED UNANIMOUSLY. 7-0
City Attorney Heid stated the original motion as amended is "To create an
ad hoc committee to address the $20 car tab fee to include four members
CA.B Page 17 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 8
including the Deputy Mayor as an ex officio member of the Committee
looking at the full spectrum of issues regarding the $20 car tab fee.
MOTION CARRIED UNANIMOUSLY. 7-0
Councilmembers Peloza, Baggett and DaCorsi volunteered to be on the
ad hoc committee with Deputy Mayor Wales as an ex officio member.
X. ORDINANCES
A. Ordinance No. 6639
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Kana B, LLC for rezoning of four parcels
totaling approximately 5.87 acres located east of East Valley Highway
from C1, Light Commercial and C3, Heavy Commercial, to M1, Light
Industrial to implement the Comprehensive Plan and amending the
City’s zoning maps
Councilmember Holman moved and Councilmember DaCorsi
seconded to adopt Ordinance No. 6639.
Councilmember Holman stated this will be a great addition to the City
of Auburn.
Deputy Mayor Wales thanked staff for adding a map and the
presentation at the previous Study Session.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6640
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Romart Investments, LLC for rezoning of one
parcel totaling approximately 2.27 acres located at the northwest
corner of 182nd Ave E and Lake Tapps Parkway E from R5,
Residential to C1, Light Commercial to implement the Comprehensive
Plan and amending the City’s zoning maps
Deputy Mayor Wales moved and Councilmember Trout-Manual
seconded to adopt Ordinance No. 6640.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6641
CA.B Page 18 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 9
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of City of Auburn, Community Development and
Public Works for rezoning of three parcels totaling approximately
137.38 acres located west of C Street Southwest from M1, Light
Industrial and M2, Heavy Industrial to C3, Heavy Commercial to
implement the Comprehensive Plan and amending the City’s zoning
maps
Deputy Mayor Wales moved and Councilmember Holman
seconded to adopt Ordinance No. 6641.
MOTION CARRIED UNANIMOUSLY. 7-0
XI. RESOLUTIONS
A. Resolution No. 5272
A Resolution of the City Council of the City of Auburn, Washington,
amending the 2017-2022 Six-Year Transportation Improvement
Program of the City of Auburn pursuant to Chapter 35.77 of the
Revised Code of Washington
Councilmember Peloza moved and Councilmember Holman
seconded to adopt Resolution No. 5272.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5288
A Resolution of the City Council of the City of Auburn, Washington,
approving a Memorandum of Understanding with the Auburn
Transportation Benefit District regarding a 0.2 Percent Sales and
Use Tax
Deputy Mayor Wales moved and Councilmember Holman
seconded to adopt Resolution No. 5288.
Deputy Mayor Wales stated she believes this should wait until the
Council decides about the car tab fee.
Councilmember DaCorsi moved and Councilmember Trout-Manuel
seconded to table Resolution No. 5288.
MOTION CARRIED UNANIMOUSLY. 7-0
XII. MAYOR AND COUNCILMEMBER REPORTS
CA.B Page 19 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 10
A. From the Council
Deputy Mayor Wales reported the City Council appointed two new
members to the Junior City Council. The Junior City Council has
four students going to Washington DC to participate in the National
League of Cities Conference. Once they return the Junior City
Council will provide a full report to Council. The Junior City Council
is also working on an annual scholarship.
Councilmember DaCorsi reported he chaired the Regional
Transportation Committee he also attended the 2017 Economic
Development Board for Tacoma Pierce County.
Councilmember Holman reported he attended the induction of
Judge Matt Williams to King County Superior Court, the Seattle
King County Economic Development meeting, the Forensic
Investigation Council meeting and the SCORE Jail Administrative
Board meeting.
Councilmember Trout-Manuel reported she attended the Sound
Cities Caucus Chair training.
Councilmember Peloza reported he attended the South County
Area Transportation Board meeting.
B. From the Mayor
Mayor Backus reported she attended the READY (Real Emergency
Aid Depends on You) training held at the Auburn Ave Theater, the
Valley Regional Fire Authority Awards Banquet, a meeting with
Robertson's Property Group to discuss the lack of development at
the former Valley 6 Drive In, and she attended an event at West
Auburn High School challenging the students to an essay
competition called the Voice of the Community where each student
writes a letter to the Mayor regarding an issue they find important
within the City.
XIII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:44 p.m.
APPROVED THIS _______ DAY OF ____________________, 2017.
CA.B Page 20 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 11
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
CA.B Page 21 of 64
City of Auburn Council Meeting Minutes February 6, 2017
Page 12
CA.B Page 22 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
March 14, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 442956 through 443166 in the amount of $4,667,355.35
and four wire transfers in the amount of $466,894.59 and dated March 20, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:March 20, 2017 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 23 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
March 14, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 537156 through 537185 in the amount of $592,915.90
and electronic deposit transmissions in the amount of $1,489,130.91 for a grand total
of $2,082,046.81 for the period covering March 2, 2017 to March 15, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:March 20, 2017 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 24 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1507
Date:
March 13, 2017
Department:
CD & PW
Attachments:
Bid Tab Summary
Vicinity Map
CP 1507 Budget Status Sheet
Budget Impact:
$11,881.00
Administrative Recommendation:
City Council award Contract No. 17-02 to Tucci & Sons, Inc. on their low bid of
$1,576,112.80 plus Washington State sales tax of $13,038.36 for a total contract price
of $1,589,151.16 for Project No. CP1507, Auburn Way North Preservation project.
Background Summary:
This contract provides for the replacement and overlay of pavement and accessibility
improvements on Auburn Way North from 22nd Street NE to 45th Street NE. The
contract work also includes traffic signal, sewer, storm drain, and water utility
improvements. The project limits are illustrated on the attached vicinity map.
This contract was originally advertised for bids in 2016 and was not awarded due to
the low bid being significantly higher than the available budget. Subsequently,
Engineering Staff made minor modifications to the contract and timed the re-
advertisement to maximize competitiveness and the likelihood of favorable bids. The
City received 4 responsive bids and the low bid was approximately 3% below the
engineer’s estimate and approximately 25% below the low bid from the original
advertisement in 2016. Staff has performed reference checks and other verifications
to determine that Tucci & Sons, Inc. meets the responsible bidding criteria and
recommends award.
Construction is anticipated to begin in April 2017 and is expected to last approximately
4 months.
Budget considerations:
Although the bids were lower than expected, a budget adjustment of $3,926.00 from
the 461 Sewer Fund and a budget adjustment of $7,955.00 from the 460 Water Fund
will be required to fund the project. The needed funds are available through a transfer
of funds that is anticipated with Budget Amendment 1.
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 25 of 64
A project budget contingency of $2,783.00 remains in the 105 Arterial Street Fund and
a project budget contingency of $6,237.00 remains in the 462 Storm Fund.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:March 20, 2017 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 26 of 64
BID TABULATION
BID TOTALS SUMMARY
3/9/2017 (2:31 PM)
h:\proj\bidtabs\CP1507 BT.xls 18
Project Name: CP1507, Auburn Way North Preservation, Contract 16-10
Prepared by: City of Auburn
Bid Date:
ENGINEER'S ESTIMATE:1,672,513.30$
AVERAGE BASIC BID AMOUNT:1,819,089.68$
BASIC BID SPREAD AMOUNT:532,868.15$ Basic BID Amount Spread $Spread %
LOW BIDDER:Tucci & Sons 1,576,112.80$ -$96,400.50 -5.76%
Second Bidder:Sound Pacific Construction 1,669,024.10$ -$3,489.20 -0.21%
Basic BID (Tax not Included)Total BID (Tax Included)
Tucci & Sons 1,576,112.80$ 1,589,151.16$
Sound Pacific Construction 1,669,024.10$ 1,680,126.09$
Miles Resources 1,922,240.85$ 1,944,484.86$
ICON Materials 2,108,980.95$ 2,132,186.04$
NOTE: An evaluation of whether a bidder is responsible or non-responsible was only made for the low bidder. This does not indicate, one way or the
other, how other bidders would be considered if they were the low bidder.
3/7/17
CA.E Page 27 of 64
Auburn Way North Preservation
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
5/6/2014
Auburn Way North
Preservation Project
CA.E Page 28 of 64
Project No: CP1507 Project Title:
Project Manager: Kevin Thompson
Initiation Date: __2/25/15_______ Permision to Advertise
Advertisement Date: __2/7/17______ Contract Award
Award Date: __3/20/17_________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2017 2018 Total
105 Fund - Unrestricted 149,001 823,499 0 972,500
105 Fund - Federal Grant 80,117 887,383 0 967,500
461 Fund - Sewer 3,105 56,895 0 60,000
462 Fund - Storm 14,873 73,127 0 88,000
460 Fund - Water 0 28,000 0 28,000
Total 247,096 1,868,904 0 2,116,000
Activity Prior Years 2017 2018 Total
Design Engineering - City Costs 247,313 35,011 0 282,324
Total Construction Contract Bid 1,589,151 0 1,589,151
Authorized Contingency 100,000 0 100,000
Construction Engineering - City Costs 155,000 0 155,000
Construction Engineering - Consultant Costs 0 0 0
Construction Engineering - WSDOT 1,000 0 1,000
Total 247,313 1,880,163 0 2,127,475
Prior Years 2017 2018 Total
*105 Funds Budgeted ( )(229,118)(1,710,882)0 (1,940,000)
105 Funds Needed 229,118 1,669,752 0 1,898,870
*105 Fund Project Contingency ( )0 (41,130)0 (41,130)
105 Funds Required 0 0 0 0
Prior Years 2017 2018 Total
*461 Funds Budgeted ( )(3,105)(56,895)0 (60,000)
461 Funds Needed 3,105 60,821 0 63,926
*461 Fund Project Contingency ( )0 0 0 0
461 Funds Required 0 3,926 0 3,926
Prior Years 2017 2018 Total
*462 Funds Budgeted ( )(14,873)(73,127)0 (88,000)
462 Funds Needed 14,873 66,890 0 81,763
*462 Fund Project Contingency ( )0 (6,237)0 (6,237)
462 Funds Required 0 0 0 0
Prior Years 2017 2018 Total
*460 Funds Budgeted ( )0 (28,000)0 (28,000)
460 Funds Needed 0 35,955 0 35,955
*460 Fund Project Contingency ( )0 0 0 0
460 Funds Required 0 7,955 0 7,955
* ( # ) in the Budget Status Sections indicates Money the City has available.
461 Sewer Budget Status
462 Storm Budget Status
460 Water Budget Status
105 Arterial Street Budget Status
BUDGET STATUS SHEET
Auburn Way North Preservation Project
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP1507-AWN Preservation Project\4.00 City Council-Committee\Award\CP1507 BudgetStatusSheet.xls 1 of 1CA.E Page 29 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5277
Date:
March 13, 2017
Department:
CD & PW
Attachments:
Resolution No. 5277
2017 Stormwater Management Program Plan
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5277.
Background Summary:
The City of Auburn was issued a municipal stormwater permit by the Washington
State Department of Ecology in compliance with provisions of the State of Washington
Water Pollution Control Law and the Federal Water Pollution Control Act (The Clean
Water Act).
Requirements of the Permit include the development and annual update of a
Stormwater Management Program Plan (SWMP Plan) which describes the actions
and activities to be implemented by the City in order to reduce the discharge of
pollutants.
The SWMP Plan is to include measures related to Public Education and Outreach;
Public Involvement and Participation; Illicit Discharge Detection and Elimination;
Controlling Runoff from New Development, Redevelopment, and Construction Sites;
Municipal Operations and Maintenance; and Compliance with Total Maximum Daily
Load Requirements and Monitoring. The Permit lists specific actions and methods that
the City must implement through the SWMP Plan.
The City of Auburn accepted comments on the draft 2017 Stormwater Management
Program Plan. Written comments were to be received by close of business on March
6, 2017. There was a public hearing at the March 6th City Council meeting where
comments could also be submitted. The City received only one public comment which
encouraged the beneficial use of rainwater (i.e., use of Low Impact Development
principles which are now in effect in Auburn).
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 30 of 64
Councilmember: Staff:Snyder
Meeting Date:March 20, 2017 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 31 of 64
Resolution No. 5277
March 7, 2017
Page 1
RESOLUTION NO. 5 2 7 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, APPROVING THE 2017
STORMWATER MANAGEMENT PROGRAM PLAN AND
AUTHORIZING THE MAYOR TO INCLUDE A COPY OF THE
PROGRAM PLAN IN THE NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM WESTERN WASHINGTON PHASE II
MUNICIPAL STORMWATER PERMIT ANNUAL REPORT FOR
2016 TO THE WASHINGTON STATE DEPARTMENT OF
ECOLOGY
WHEREAS, The Washington State Department of Ecology issues a National
Pollutant Discharge Elimination System Western Washington Phase II Municipal
Stormwater Permit that regulates the discharge of stormwater from municipal
stormwater systems; and
WHEREAS, the City operates a municipal stormwater system and is regulated
under the National Pollutant Discharge Elimination System Western Washington Phase
II Municipal Stormwater Permit; and
WHEREAS, the National Pollutant Discharge Elimination System Western
Washington Phase II Municipal Stormwater Permit requires development and
implementation of a Stormwater Management Program Plan; and
WHEREAS, the National Pollutant Discharge Elimination System Western
Washington Phase II Municipal Stormwater Permit requires the submittal of the
Stormwater Management Program plan to the Washington State Department of
Ecology.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
RES.A Page 32 of 64
Resolution No. 5277
March 7, 2017
Page 2
Section 1. The Stormwater Management Program Plan is approved for
implementation in the City of Auburn in substantial conformity with the agreement
attached hereto, marked as Exhibit “A” and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such other
administrative procedures as may be necessary to carry out the directives of this
legislation, including submitting a copy of the Stormwater Management Program Plan to
the Washington State Department of Ecology.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________, 2017.
CITY OF AUBURN
ATTEST: NANCY BACKUS, MAYOR
______________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
RES.A Page 33 of 64
Resolution No. 5277
Exhibit “A”
CITY OF AUBURN
2017 STORMWATER MANA GEMENT
PROGRAM PLAN
City of Auburn, WA
March 2017
RES.A Page 34 of 64
Table of Contents City of Auburn 2016 SWMP Plan
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TABLE OF CONTENTS
1. INTRODUCTION........................................................................................................................................................ 1
1.1 Overview .......................................................................................................................................................... 1
1.2 Regulatory Background ................................................................................................................................... 1
1.3 City of Auburn Regulated Area ........................................................................................................................ 2
1.4 SWMP Implementation Responsibilities .......................................................................................................... 2
1.5 Document Organization ................................................................................................................................... 2
2. STORMWATER MANAGEMENT PROGRAM ADMINISTRATION ........................................................................... 3
2.1 Permit Requirements ....................................................................................................................................... 3
2.2 Planned 2017 Compliance Activities ................................................................................................................ 3
3. PUBLIC EDUCATION AND OUTREACH .................................................................................................................. 4
3.1 Permit Requirements ....................................................................................................................................... 4
3.2 Planned 2017 Compliance Activities ................................................................................................................ 4
4. PUBLIC INVOLVEMENT AND PARTICIPATION ...................................................................................................... 6
4.1 Permit Requirements ....................................................................................................................................... 6
4.2 Planned 2017 Compliance Activities ................................................................................................................ 6
5. ILLICIT DISCHARGE DETECTION AND ELIMINATION ........................................................................................... 7
5.1 Permit Requirements ....................................................................................................................................... 7
5.2 Planned 2017 Compliance Activities ................................................................................................................ 7
6. CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVELOPMENT, AND CONSTRUCTION SITES .... 9
6.1 Permit Requirements ....................................................................................................................................... 9
6.2 Planned 2017 Compliance Activities .............................................................................................................. 10
7. MUNICIPAL OPERATIONS AND MAINTENANCE ................................................................................................. 11
7.1 Permit Requirements ..................................................................................................................................... 11
7.2 Planned 2017 Compliance Activities .............................................................................................................. 12
8. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD REQUIREMENTS ............................................................ 13
8.1 Planned 2017 Compliance Activities .............................................................................................................. 14
9. MONITORING .......................................................................................................................................................... 15
9.1 Permit Requirements ..................................................................................................................................... 15
9.2 Planned 2017 Compliance Activities .............................................................................................................. 15
APPENDIX A ............................................................................................................................................................... 16
RES.A Page 35 of 64
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LIST OF TABLES
Table 2-1. 2017 Stormwater Management Administration Program Work Plan ...................................................... 3
Table 3-1. 2017 Public Education and Outreach Work Plan .................................................................................. 5
Table 4-1. 2017 Public Involvement and Participation Work Plan ........................................................................... 6
Table 5-1. 2017 Illicit Discharge Detection and Elimination Work Plan ................................................................... 7
Table 6-1. 2017 Controlling Runoff from Development, Redevelopment, and Construction Sites Work Plan....... 10
Table 7-1. 2017 Municipal Operations and Maintenance Work Plan .................................................................... 13
Table 8-1. 2017 Compliance with TMDL Load Requirements Work Plan ............................................................. 15
Table 9-1. 2017 Water Quality Monitoring Work Plan ........................................................................................... 16
RES.A Page 36 of 64
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CITY OF AUBURN 2017
STORMWATER MANAGEMENT PROGRAM PLAN
1. INTRODUCTION
1.1 Overview
This document presents the City of Auburn’s Stormwater Management Program (SWMP). Preparation and
maintenance of this SWMP Plan is required by the Washington State Department of Ecology (Ecology) as a
condition of the Western Washington Phase II Municipal Stormwater Permit (the Phase II Permit). The
Phase II permit covers discharges from regulated small municipal separate storm sewer systems (MS4s). The
SWMP Plan is intended to inform the public of the planned SWMP activities for the upcoming year.
The permit to discharge stormwater is designed to reduce the discharge of pollutants, protect water quality,
and meet the requirements of the federal Clean Water Act.
Appendix A includes acronyms and definitions from the Permit to help the reader understand the City’s
Stormwater Management Program.
1.2 Regulatory Background
The National Pollutant Discharge Elimination System (NPDES) permit program is a requirement of the
federal Clean Water Act, which is intended to protect and restore waters for “fishable, swimmable” uses. The
federal Environmental Protection Agency (EPA) has delegated permit authority to state environmental
agencies, and these agencies can set permit conditions in accordance with and in addition to the minimum
federal requirements. In Washington, the NPDES-delegated permit authority is the Washington State
Department of Ecology (Ecology).
In Washington, municipalities with a population of over 100,000 are designated as Phase I communities and
must comply with Ecology’s Phase I NPDES Municipal Stormwater Permit. Auburn’s population is below
the 100,000 threshold, so the City must comply with the Phase II Municipal Stormwater Permit. About 100
other municipalities in Washington must also comply with the Phase II Permit, as operators of small
municipal separate storm sewer systems (MS4s). Ecology’s Phase II Municipal Stormwater Permit is available
on Ecology’s website at
http://www.ecy.wa.gov/programs/wq/stormwater/municipal/phaseIIww/wwphiipermit.html
The Permit allows municipalities to discharge stormwater runoff from municipal drainage systems into the
state’s water bodies (e.g., streams, rivers, lakes, wetlands, and aquifers) as long as municipalities implement
programs to protect water quality by reducing the discharge of “non-point source” pollutants to the
“maximum extent practicable” (MEP) through application of Permit-specified “best management practices”
(BMPs). The BMPs specified in the Permit are collectively referred to as the Stormwater Management
Program (SWMP) and grouped under the following Program components:
Public Education and Outreach
Public Involvement and Participation
Illicit Discharge Detection and Elimination
Controlling Runoff from New Development, Redevelopment, and Construction Sites
RES.A Page 37 of 64
1: Introduction City of Auburn 2016 SWMP Plan
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Municipal Operations and Maintenance
In addition to the SWMP components the Permit contains special conditions covering:
Compliance with Total Maximum Daily Load requirements
Monitoring and Assessment
Reporting Requirements
The Permit issued by Ecology became effective on August 1, 2013, was modified January 16, 2014 and
expires on July 31, 2018. The Permit requires the City to submit an annual report no later than March 31st of
each year beginning in 2015, on progress in SWMP implementation. The Permit also requires submittal of a
SWMP Plan which describes proposed SWMP activities for the current calendar year. The SWMP Plan is to
be updated annually and be included in the submittal of the previous year’s annual report.
1.3 City of Auburn Regulated Area
The Western Washington Phase II Permit applies to operators of regulated small MS4s that discharge
stormwater to waters of Washington State located west of the crest of the Cascade Range (west of the eastern
boundaries of Whatcom, Skagit, Snohomish, King, Pierce, Lewis and Skamania counties). For cities, the
Permit requirements extend to those areas of each City that drain to MS4s. Most of Auburn drains to MS4s
that ultimately discharge into the Green River, the White River, or Mill Creek. In addition, some portions of
the City drain to public infiltration facilities where the stormwater soaks into the ground.
1.4 SWMP Implementation Responsibilities
The Utilities Engineering Division in the Community Development and Public Works Department
coordinates the overall administration of efforts to comply with Permit requirements. The work plan tables
in each Chapter provide the lead departments for the associated task. Other major departments/divisions
included in the 2017 SWMP implementation are Maintenance and Operations (M&O), Human Resources
(HR), Development Engineering, Permit Center, Innovation and Technology (IT), and Parks.
1.5 Document Organization
The contents of this document are based upon Permit requirements and Ecology’s “Guidance for City and
County Annual Reports for Western Washington, Phase II Municipal Stormwater General Permits.” The
program components of this SWMP are organized as listed in the Permit:
Section 2.0 addresses administering the City’s Stormwater Management Program.
Section 3.0 addresses public education and outreach.
Section 4.0 addresses public involvement and participation.
Section 5.0 addresses illicit discharge detection and elimination.
Section 6.0 addresses controlling runoff from new development, redevelopment, and construction
sites.
Section 7.0 addresses municipal operations and maintenance.
Section 8.0 addresses compliance with TMDL requirements.
Section 9.0 addresses monitoring.
Each section includes a summary of the relevant Permit requirements and a table showing the planned
activities for 2017. This document also includes acronyms and definitions in Appendix A for easy reference.
RES.A Page 38 of 64
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
2. STORMWATER MANAGEMEN T PROGRAM ADMINISTRA TION
This section of the SWMP describes Permit requirements related to overall Stormwater Management
Program administration, and planned compliance activities for 2017.
2.1 Permit Requirements
The Permit (Section S5.A) requires the City to fulfill the following actions during the 5-year Permit cycle:
Develop and implement a Stormwater Management Program (SWMP) and prepare written
documentation (SWMP Plan) for submittal to Ecology by March 31 of each year. The purpose of the
SWMP is to reduce the discharge of pollutants from the municipal stormwater system to the maximum
extent practicable and thereby protect water quality. The SWMP Plan is intended to inform the public
of the planned SWMP activities for the upcoming calendar year, including any actions to meet the
requirements of S7 Compliance with Total Maximum Daily Load Requirements, and S8 Monitoring.
Implement a program for gathering, tracking, maintaining, and using information to evaluate SWMP
development, implementation and permit compliance and to set priorities.
Coordinate with other permittees on stormwater related policies programs, and projects within
adjacent or shared areas.
Coordinate between City departments to eliminate barriers to compliance with the terms of the permit.
2.2 Planned 2017 Compliance Activities
Auburn has positioned itself to maintain compliance. Table 2-1 presents the proposed work plan for the 2017
SWMP administration activities.
Table 2-1. 2017 Stormwater Management Administration Program Work Plan
Task ID Task Description Lead Compliance
Timeframe
SWMP-1
Revise and update the City’s Stormwater
Management Program Plan (SWMP Plan) to identify
planned SWMP activities for 2017.
Utilities
Engineering
The SWMP submittal is due
by March 31st of each year.
SWMP-2 Track program element implementation. Utilities
Engineering
Annual Reporting is due by
March 31st of each year.
RES.A Page 39 of 64
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
3. PUBLIC EDUCATION AND OUTREACH
This section describes the Permit requirements related to public education and outreach, and planned
compliance activities for 2017.
3.1 Permit Requirements
The Permit (Section S5.C.1) requires the City to fulfill the following actions during the 5-year Permit cycle:
Prioritize and target education and outreach activities to specified audiences, including the general
public, businesses, residents/homeowners, landscapers, property managers, engineers, contractors,
developers, and land use planners to build general awareness and to effect behavior change with the
intent to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater
impacts.
Have an outreach program that is designed to improve the target audience’s understanding of the
problem and what they can do to solve it.
Create and/or partner with existing organizations to encourage residents to participate in stewardship
opportunities.
Measure the understanding and adoption of the targeted behaviors for at least one target audience in at
least one subject area. Use the resulting measurements to direct education and outreach resources
most effectively.
Track and maintain records of public education and outreach activities.
3.2 Planned 2017 Compliance Activities
The City plans to continue the program that has been developed over the last permit cycle. The target
audiences include:
The general public
Businesses (including home-based and mobile businesses)
Residents/homeowners
Landscapers
Property managers
Engineers, contractors, developers and land use planners
RES.A Page 40 of 64
3: Public Education and Outreach City of Auburn 2016 SWMP Plan
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Table 3-1 presents the work plan for the 2017 SWMP public education and outreach activities.
Table 3-1. 2017 Public Education and Outreach Work Plan
Task ID Task Description Lead Compliance
Timeframe
EDUC-1
Continue collaboration with other NPDES
municipalities through Stormwater Outreach for
Regional Municipalities (STORM) and Puget Sound
Starts Here efforts to promote regional education and
outreach programs.
Utilities
Engineering
Refinements to existing
public education and
outreach activities are on-
going.
EDUC-2
Refine education and outreach strategy to supplement
existing education activities. An example would be
evaluating the current pet waste cleanup education
strategy to determine whether more frequent outreach
is required.
Utilities
Engineering
EDUC-3
Implement new or modify existing education and
outreach activities. An example would be adding new
business types or revisiting businesses as part of the
ECOSS Pollution Prevention Outreach program.
Utilities
Engineering
EDUC-4
Staff training related to Surface Water Management
Manual Implementation/Technical Standards:
Permitting
Plan Review
Site Inspections
Maintenance Standards.
Community
Development
and Public
Works
Department
EDUC-4a
Educate select city staff and elected officials to
develop a common level of knowledge related to Low
Impact Development stormwater management
techniques.
Community
Development
and Public
Works
Department
Ongoing
EDUC-4b
Educate the general public and developers to develop
a common level of knowledge related to Low Impact
Development stormwater management principles and
techniques.
Community
Development
and Public
Works
Department
Ongoing
EDUC-5
Inform public employees, businesses and the general
public of the hazards associated with illegal
discharges and improper disposal of waste.
Utilities
Engineering Ongoing
EDUC-6
Provide stewardship opportunities such as planting
native plants and invasive species removal at the
Auburn Environmental park.
Environmental
Services
Ongoing
RES.A Page 41 of 64
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
4. PUBLIC INVOLVEMENT AND PARTICIPATION
This section describes the Permit requirements related to public involvement and participation, and planned
compliance activities for 2017.
4.1 Permit Requirements
The Permit (Section S5.C.2) requires the City to fulfill the following actions during the 5-year Permit cycle:
Provide ongoing opportunities for public involvement and participation through advisory boards or
commissions, public hearings, watershed committees, public participation in developing rate structures
and budgets, or other similar activities. The public must be able to participate in the decision-making
processes, including development, implementation, and update of the SWMP.
Make the SWMP Plan and Annual Compliance Report available to the public, by posting on the City’s
website. Make any other documents required to be submitted to Ecology in response to Permit conditions
available to the public.
4.2 Planned 2017 Compliance Activities
The City of Auburn has a history of including the public in decision making. Table 4-1 below presents the
work plan for the 2017 SWMP public involvement and participation activities.
Table 4-1. 2017 Public Involvement and Participation Work Plan
Task ID Task Description Lead Compliance
Timeframe
PI-1 Provide public involvement opportunities for annual
SWMP update.
Utilities
Engineering Public involvement
opportunities will be available
before the March 31, 2017
submittal. PI-2 Make SWMP document Report available to public by
posting on the City website.
Utilities
Engineering
RES.A Page 42 of 64
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
5. ILLICIT DISCHARGE DE TECTION AND ELIMINAT ION
This section describes the Permit requirements related to illicit discharge detection and elimination (IDDE),
and planned compliance activities for 2017.
5.1 Permit Requirements
The Permit (Section S5.C.3) requires the City to fulfill the following actions during the 5-year Permit cycle:
Implement an ongoing program to detect and remove illicit discharges, connections, and improper
disposal, including any spills into the municipal separate storm sewers owned or operated by the City.
Maintain a storm sewer system map, have ordinances that prohibit illicit discharges, and implement an
ongoing program to detect and address illicit discharges.
Publicly list and publicize a hotline or other local telephone number for public reporting of spills and
other illicit discharges. Track illicit discharge reports and actions taken in response through close-out,
including enforcement actions.
Inform public employees, businesses and the general public of hazards associated with illegal
discharges and improper disposal of waste.
Train staff on proper IDDE response SOPs and train municipal field staff to recognize and report
illicit discharges.
Summarize all illicit discharges and connections reported to the City and response actions taken,
including enforcement actions, in the Annual Compliance Report; identify any updates to the SWMP.
5.2 Planned 2017 Compliance Activities
Table 5-1 presents the work plan for 2017 SWMP illicit discharge detection and elimination activities.
Table 5-1. 2017 Illicit Discharge Detection and Elimination Work Plan
Task ID Task Description Lead Compliance
Timeframe
IDDE-1
Continue to implement City-wide IDDE Program and
develop any necessary supplemental IDDE activities.
Enforce ACC 13.48.210 using education and technical
support as a first action and escalating code
enforcement as needed. Publicize a phone number
for public reporting of spills and illicit discharges.
Utilities
Engineering Ongoing
IDDE-2 Continue to review and update storm system map to
address data gaps and Permit requirements.
Utilities
Engineering/IT Ongoing
RES.A Page 43 of 64
5: Illicit Discharge Detection and Elimination City of Auburn 2016 SWMP Plan
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IDDE-3 Provide IDDE training to new hires in Utility
Engineering and Maintenance & Operations.
Utilities
Engineering Ongoing
IDDE-4
Perform IDDE field screening of at least 10% of MS4
to meet the requirement to screen at least 40% of the
MS4 by 12/31/17 and 12% annually thereafter.
Utilities
Engineering and
M&O
Ongoing
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
6. CONTROLLING RUNOFF F ROM NEW DEVELOPMENT,
REDEVELOPMENT, AND C ONSTRUCTION SITES
This section describes the Permit requirements related to controlling runoff from new development,
redevelopment, and construction sites, and planned compliance activities for 2017.
6.1 Permit Requirements
The Permit (Section S5.C.4) requires the City to fulfill the following actions during the 5-year Permit cycle:
Implement, and enforce a program to reduce pollutants in stormwater runoff (i.e., illicit discharges) to
the municipal separate storm sewer system from new development, redevelopment, and construction
site activities. The program must apply to both private and public projects, including roads, and
address all construction/development-associated pollutant sources.
Have adopted regulations (codes and standards), plan review, inspection, and escalating enforcement
SOPs necessary to implement the program in accordance with Permit conditions, including the
minimum technical requirements in Appendix 1 of the Permit by December 31, 2016.
Review, revise and make effective local development-related codes, rules, standards, or other
enforceable documents to incorporate and require Low Impact Development (LID) principles and
LID best management practices (BMPs) with the intent of making LID the preferred and commonly-
used approach to site development by December 31, 2016.
Participate in watershed-scale stormwater planning under condition S5.C.4.c of the Phase I Municipal
Stormwater General Permit if required.
Have adopted regulations (codes and standards) and processes to verify adequate long-term operations
and maintenance of new post-construction permanent stormwater facilities and BMPs in accordance
with Permit conditions, including an annual inspection frequency and/or approved alternative
inspection frequency and maintenance standards for private drainage systems as protective as those in
Chapter 4 of Volume V of the 2012 Ecology Stormwater Management Manual for Western
Washington by December 31, 2016.
Provide copies of the Notice of Intent (NOI) for construction or industrial activities to representatives
of the proposed new development and redevelopment.
Provide training to staff on the new codes, standards, and SOPs and create public education and
outreach materials.
Record and maintain records of all inspections and enforcement actions by staff.
Summarize annual activities for the “Controlling Runoff” component of the Annual Compliance
Report; identify any updates to the SWMP.
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6: Controlling Runoff from New Development, Redevelopment
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6.2 Planned 2017 Compliance Activities
The City has a program to help reduce stormwater runoff from new development and construction sites.
Table 6-1 presents the work plan for 2017 SWMP activities related to runoff control for new development,
redevelopment, and construction sites.
Table 6-1. 2017 Controlling Runoff from Development, Redevelopment, and Construction Sites Work
Plan
Task ID Task Description Lead Compliance
Timeframe
CTRL-1
Track and report construction, new development, and
redevelopment permits, inspections and enforcement
actions.
Planning/ Permit
Center On-going
CTRL-1a
Prior to clearing and construction, inspect all permitted
development sites that have a high potential for
sediment transport.
Construction On-going
CTRL-1b Inspect all permitted development sites during
construction. Construction On going
CTRL-1c
Inspect all permitted development sites upon
completion of construction and prior to final approval
or occupancy.
Construction Ongoing
CTRL-1d
Inspect all permanent stormwater treatment and flow
control BMPs/facilities and catch basins in new
residential developments every six months until 90%
of the lots are constructed or construction has stopped
and site is fully stabilized.
Construction Ongoing
CTRL-2
Conduct annual inspection of all treatment and flow
control BMPs/facilities (other than catch basins) – i.e.,
private systems.
Utilities
Engineering On-going
CTRL-6
Provide copies of the “Notice of Intent for Construction
Activity” and copies of the “Notice of Intent for
Industrial Activity” to representatives of proposed new
development and redevelopment.
Permit Center Ongoing
CTRL-7
Enforce local ordinances controlling runoff from sites
that are also covered by stormwater permits issued by
Ecology.
Construction
and Code
Enforcement
Ongoing
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
7. MUNICIPAL OPERATIONS AND MAINTENANCE
This section describes the Permit requirements related to municipal operations and maintenance, and planned
compliance activities for 2017.
7.1 Permit Requirements
The Permit (Section S5.C.5) requires the City to fulfill the following actions during the 5-year Permit cycle:
Implement an O&M program, with the ultimate goal of preventing or reducing pollutant runoff from
municipal separate stormwater system and municipal O&M activities.
Implement maintenance standards for the municipal separate stormwater system that are at least as
protective as those specified in the 2012 Stormwater Management Manual for Western Washington as
amended in 2014.
Conduct annual inspection of all municipally owned or operated permanent stormwater treatment and
flow control BMPs/facilities and perform maintenance as needed to comply with maintenance
standards.
Inspect all catch basins and inlets owned or operated by the City at least once no later than August 1,
2017 and every two years thereafter. Clean the catch basins if inspections indicate cleaning is needed
to comply with maintenance standards.
Check treatment and flow control facilities after major storms and perform repairs as needed in
accordance with adopted maintenance standards.
Have SOPs in place to reduce stormwater impacts associated with runoff from municipal O&M
activities, including but not limited to streets, parking lots, roads, or highways owned or maintained by
the City, and to reduce pollutants in discharges from all lands owned or maintained by the City.
Train staff to implement the SOPs and document the training.
Prepare Stormwater Pollution Prevention Plans (SWPPPs) for all heavy equipment maintenance or
storage yards identified for year-round facilities or yards, and material storage facilities owned or
operated by the City.
Summarize annual activities for the “Pollution Prevention and Operations and Maintenance for
Municipal Operations” component of the Annual Compliance Report; identify any updates to the
SWMP.
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7.2 Planned 2017 Compliance Activities
Table 7-1 presents the work plan for 2017 SWMP activities related to municipal operations and maintenance.
Table 7-1. 2017 Municipal Operations and Maintenance Work Plan
Task ID Task Description Responsible Schedule Notes
MOM-1
Conduct annual inspection of all treatment and flow
control (other than catch basins) in the public system
and perform maintenance as triggered by the
maintenance standards.
Community
Development and
Public Works
Department
On-going
MOM-2 Complete inspection of 100% of the catch basins
between August 1, 2013 and August 1, 2017. M&O On-going
MOM-3
Perform street sweeping to reduce the amount of
street waste that enters the storm drainage
conveyance system.
M&O Ongoing
MOM-4
Implement Low Impact Development maintenance
standards, levels of service and inspection
procedures adopted in 2016.
Community
Development and
Public Works,
and Parks
Departments
Ongoing
MOM-5 Update SWPPP for City maintenance facilities.
Community
Development and
Public Works,
and Parks
Departments
June 2017
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
8. COMPLIANCE WITH TOTA L MAXIMUM DAILY LOAD
REQUIREMENTS
The federal Clean Water Act requires that Ecology establish “Total Maximum Daily Loads” (TMDL) for
rivers, streams, lakes, and marine waters that don’t meet water quality standards. A TMDL is a calculation of
the maximum amount of a pollutant that a water body can receive and still meet water quality standards.
After the TMDL has been calculated for a given water body, Ecology determines how much each source
must reduce its discharges of the pollutant in order bring the water body back into compliance with the water
quality standards. TMDL requirements are included in the stormwater NPDES permits for discharges into
affected water bodies.
Stormwater discharges covered under this Permit are required to implement actions necessary to achieve the
pollutant reductions called for in applicable TMDLs. Applicable TMDLs are those approved by the EPA
before the issuance date of the Permit or which have been approved by the EPA prior to the issue date of the
Permit or the date Ecology issues coverage under the Permit, whichever is later. Information on Ecology’s
TMDL program is available on Ecology’s website at www.ecy.wa.gov/programs/wq/tmdl.
In accordance with Permit condition S7 Compliance with Total Maximum Daily Load Requirements the City
must comply with the following TMDL.
Name of TMDL Puyallup Watershed Water Quality Improvement Project
Document(s) for
TMDL
Puyallup River Watershed Fecal Coliform Total Maximum Daily Load – Water Quality
Improvement Report and Implementation Plan, June 2011, Ecology Publication No. 11-10-
040. https://fortress.wa.gov/ecy/publications/SummaryPages/1110040.html
Location of
Original 303(d)
Listings
Puyallup River 16712, 7498, White River 16711, 16708, 16709, Clear Creek 7501,
Swan Creek 7514, Boise Creek 16706
Area Where TMDL
Requirements
Apply
Requirements apply in all areas regulated under the Permittee’s municipal
stormwater permit and discharging to water bodies listed within the specific
requirement in this TMDL section.
Parameter Fecal Coliform
EPA Approval
Date
September 2011
MS4 Permittee Phase I Permit: King County, Pierce County
Phase II Permit: Auburn, Edgewood, Enumclaw, Puyallup, Sumner
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Actions required of the City under this TMDL include:
Beginning no later than October 1, 2013, conduct twice monthly wet weather sampling of
stormwater discharges to the White River at Auburn Riverside High School to determine if specific
discharges from Auburn’s MS4 exceed the water quality criteria for fecal coliform bacteria.
o Data shall be collected for one wet season.
o Data shall be collected in accordance with an Ecology-approved QAPP.
o Data collected since EPA TMDL approval can be used to meet this requirement.
These actions have been completed.
For any of the outfalls monitored, showing discharges that exceed water quality criteria for primary
contact recreation: designate those areas discharging via the MS4 of concern as high priority areas for
illicit discharge detection and elimination efforts and implement the schedules and activities identified
in S5.C.3 of the Western Washington Phase II permit for response to any illicit discharges found
beginning no later than August 1, 2014.
This action has been completed.
Install and maintain pet waste education and collection stations at municipal parks and other
Permittee owned and operated lands adjacent to streams. Focus on locations where people
commonly walk their dogs.
8.1 Planned 2017 Compliance Activities
Table 8-1 presents the work plan for 2017 SWMP activities related to TMDL requirement compliance.
Table 8-1. 2017 Compliance with TMDL Load Requirements
Task ID Task Description Responsible Schedule Notes
TMDL - 1
Include summary of activities conducted in TMDL
area to address TMDL parameter (fecal coliform) with
annual report to Ecology.
Utilities
Engineering March 31, 2017
TMDL-2
Maintain pet waste education and collection stations
at municipal parks and other public lands adjacent to
the White River and its tributaries.
Parks
Department On-going
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CITY OF AUBURN 2017
STORMWATER MANAGEMEN T PROGRAM PLAN
9. MONITORING
This section describes the Permit requirements related to water quality monitoring, and planned compliance
activities for 2017.
9.1 Permit Requirements
The Permit (Section S8) requires the City to either conduct Status and Trends Monitoring, and Effectiveness
Studies, or pay annually into a collective fund to implement monitoring through the Regional Stormwater
Monitoring Program (RSMP). The City committed in 2013 to pay $45,096.00 annually into the collective
RSMP monitoring fund for both Status and Trends Monitoring and Effectiveness Studies.
All permittees are required to pay into the RSMP to implement the RSMP Source Identification Information
Repository (SIDIR). Auburn’s annual payment will be $2,614.00.
Payments are due to the Department of Ecology by August 15th each year.
The City is required to provide the following monitoring and/or assessment data in each annual report:
A description of any stormwater monitoring or studies conducted by the City during the reporting
period. If stormwater monitoring was conducted on behalf of the City, or if studies or investigations
conducted by other entities were reported to the City, a brief description of the type of information
gathered or received shall be included in the annual report.
9.2 Planned 2017 Compliance Activities
Table 9-1 presents the work plan for 2017 SWMP monitoring activities.
Table 9-1. 2017 Water Quality Monitoring Work Plan
Task ID Task Description Lead Compliance
Timeframe
MNTR -1
Pay $47,710.00 annually into the RSMP collective
fund for implementation of Status and Trends
Monitoring, Effectiveness Studies, and the Source
Identification Information Repository.
Utilities
Engineering
Annual payment due by
August 15th.
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APPENDIX A
Acronyms and Definitions
The following definitions and acronyms are taken directly from the Phase II Permit and are reproduced here
for the reader’s convenience.
40 CFR means Title 40 of the Code of Federal Regulations, which is the codification of the general and
permanent rules published in the Federal Register by the executive departments and agencies of the
federal government.
AKART means all known, available, and reasonable methods of prevention, control and treatment. See
also State Water Pollution Control Act, chapter 90.48.010 RCW and chapter 90.48.520 RCW.
All known, available and reasonable methods of prevention, control and treatment refers to the State
Water Pollution Control Act, chapter 90.48.010 RCW and chapter 90.48.520 RCW.
Applicable TMDL means a TMDL which has been approved by EPA on or before the issuance date of
this Permit, or prior to the date that Ecology issues coverage under this Permit, whichever is later.
Beneficial Uses means uses of waters of the state which include but are not limited to use for
domestic, stock watering, industrial, commercial, agricultural, irrigation, mining, fish and wildlife
maintenance and enhancement, recreation, generation of electric power and preservation of
environmental and aesthetic values, and all other uses compatible with the enjoyment of the public
waters of the state.
Best Management Practices are the schedules of activities, prohibitions of practices, maintenance
procedures, and structural and/or managerial practices approved by Ecology that, when used singly
or in combination, prevent or reduce the release of pollutants and other adverse impacts to waters
of Washington State.
BMP means Best Management Practice.
Bypass means the diversion of stormwater from any portion of a stormwater treatment facility.
Census defined urban area means Urbanized Area.
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Circuit means a portion of a MS4 discharging to a single point or serving a discrete area
determined by traffic volumes, land use, topography or the configuration of the MS4.
Component or Program Component means an element of the Stormwater Management Program listed
in S5 Stormwater Management Program for Cities, Towns, and Counties or S6 Stormwater
Management Program for Secondary Permittees , S7 Compliance with Total Maximum Daily Load
Requirements, or S8 Monitoring of this permit.
Conveyance system means that portion of the municipal separate storm sewer system designed or used
for conveying stormwater.
Co-Permittee means an owner or operator of an MS4 which is in a cooperative agreement with at least
one other applicant for coverage under this permit. A Co-Permittee is an owner or operator of a
regulated MS4 located within or in proximity to another regulated MS4. A Co- Permittee is only
responsible for permit conditions relating to discharges from the MS4 the Co- Permittee owns or
operates. See also 40 CFR 122.26(b)(1)
CWA means Clean Water Act (formerly referred to as the Federal Water Pollution Control Act or Federal
Water Pollution Control Act Amendments of 1972) Pub.L. 92-500, as amended Pub. L. 95-217, Pub.
L. 95-576, Pub. L. (6-483 and Pub. L. 97-117, 33 U.S.C. 1251 et.seq).
Director means the Director of the Washington State Department of Ecology, or an authorized
representative.
Discharge Point means the location where a discharge leaves the Permittee’s MS4 through the
Permittee’s MS4 facilities/BMPs designed to infiltrate.
Entity means a governmental body, or a public or private organization.
EPA means the U.S. Environmental Protection Agency.
General Permit means a permit which covers multiple dischargers of a point source category within a
designated geographical area, in lieu of individual permits being issued to each discharger.
Ground water means water in a saturated zone or stratum beneath the surface of the land or below a
surface water body. Refer to chapter 173-200 WAC.
Hazardous substance means any liquid, solid, gas, or sludge, including any material, substance, product,
commodity, or waste, regardless of quantity, that exhibits any of the physical, chemical, or biological
properties described in WAC 173-303-090 or WAC 173-303-100.
Heavy equipment main tenance or storage yard means an uncovered area where any heavy equipment,
such as mowing equipment, excavators, dump trucks, backhoes, or bulldozers are washed or
maintained, or where at least five pieces of heavy equipment are stored on a long- term basis.
Highway means a main public road connecting towns and cities.
Hydraulically near means runoff from the site discharges to the sensitive feature without significant
natural attenuation of flows that allows for suspended solids removal. See Appendix 7 Determining
Construction Site Sediment Damage Potential for a more detailed definition.
Hyperchlorinated means water that contains more than 10 mg/Liter chlorine.
Illicit connection means any infrastructure connection to the MS4 that is not intended, permitted or used
for collecting and conveying stormwater or non-stormwater discharges allowed as specified in this
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permit (S5.C.3 and S6.D.3). Examples include sanitary sewer connections, floor drains, channels,
pipelines, conduits, inlets, or outlets that are connected directly to the MS4.
Illicit discharge means any discharge to a MS4 that is not composed entirely of stormwater or of non-
stormwater discharges allowed as specified in this permit (S5.C.3 and S6.D.3).
Impervious surface means a non-vegetated surface area that either prevents or retards the entry of water
into the soil mantle as under natural conditions prior to development. A non- vegetated surface area
which causes water to run off the surface in greater quantities or at an increased rate of flow from the
flow present under natural conditions prior to development. Common impervious surfaces include,
but are not limited to, roof tops, walkways, patios, driveways, parking lots or stormwater areas,
concrete or asphalt paving, gravel roads, packed earthen materials, and oiled, macadam or other
surfaces which similarly impede the natural infiltration of stormwater.
Land disturbing activity means any activity that results in a change in the existing soil cover (both
vegetative and non-vegetative) and/or the existing soil topography. Land disturbing activities include,
but are not limited to clearing, grading, filling and excavation. Compaction that is associated with
stabilization of structures and road construction shall also be considered land disturbing activity.
Vegetation maintenance practices, including landscape maintenance and gardening, are not
considered land disturbing activity. Stormwater facility maintenance is not considered land disturbing
activity if conducted according to established standards and procedures.
LID means Low Impact Development.
LID BMP means low impact development best management practices.
LID Principles means land use management strategies that emphasize conservation, use of on- site
natural features, and site planning to minimize impervious surfaces, native vegetation loss, and
stormwater runoff.
Low Impact Development means a stormwater and land use management strategy that strives to mimic
pre-disturbance hydrologic processes of infiltration, filtration, storage, evaporation and transpiration by
emphasizing conservation, use of on-site natural features, site planning, and distributed stormwater
management practices that are integrated into a project design.
Low impact development best management practices means distributed stormwater management
practices, integrated into a project design, that emphasize pre-disturbance hydrologic processes of
infiltration, filtration, storage, evaporation and transpiration. LID BMPs include, but are not limited to,
bioretention, rain gardens, permeable pavements, roof downspout controls, dispersion, soil quality and
depth, vegetated roofs, minimum excavation foundations, and water re-use.
Material Storage Facilities means an uncovered area where bulk materials (liquid, solid, granular,
etc.) are stored in piles, barrels, tanks, bins, crates, or other means.
Maximum Extent Practicable refers to paragraph 402(p)(3)(B)(iii) of the federal Clean Water Act which
reads as follows: Permits for discharges from municipal storm sewers shall require controls to reduce
the discharge of pollutants to the maximum extent practicable, including management practices, control
techniques, and s ystem, design, and engineering methods, and other such provisions as the
Administrator or the State determines appropriate for the control of such pollutants.
MEP means Maximum Extent Practicable.
MS4 means municipal separate storm sewer s ystem.
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Municipal Separate Storm Sewer System means a conveyance, or system of conveyances
(including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches,
manmade channels, or storm drains):
(i) Owned or operated by a state, city, town, borough, county, parish, district, association, or other
public body (created by or pursuant to state law) having jurisdiction over disposal of wastes,
stormwater, or other wastes, including special districts under State law such as a sewer district,
flood control district or drainage district, or similar entity, or an Indian tribe or an authorized
Indian tribal organization, or a designated and approved management agency under section 208
of the CWA that discharges to waters of Washington State.
(ii) Designed or used for collecting or conveying stormwater.
(iii) Which is not a combined sewer;
(iv) Which is not part of a Publicly Owned Treatment Works (POTW) as defined at 40 CFR
122.2.; and
(v) Which is defined as “large” or “medium” or “small” or otherwise designated by
Ecology pursuant to 40 CFR 122.26.
National Pollutant Discharge Elimination System means the national program for issuing, modifying,
revoking, and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing
pretreatment requirements, under sections 307, 402, 318, and 405 of the Federal Clean Water Act, for
the discharge of pollutants to surface waters of the state from point sources. These permits are
referred to as NPDES permits and, in Washington State, are administered by the Washington State
Department of Ecology.
Native vegetation means vegetation comprised of plant species, other than noxious weeds, that are
indigenous to the coastal region of the Pacific Northwest and which reasonably could have been
expected to naturally occur on the site. Examples include trees such as Douglas Fir, western hemlock,
western red cedar, alder, big-leaf maple; shrubs such as willow, elderberry, salmonberry, and salal; and
herbaceous plants such as sword fern, foam flower, and fireweed.
New development means land disturbing activities, including Class IV General Forest Practices that are
conversions from timber land to other uses; structural development, including construction or
installation of a building or other structure; creation of hard surfaces; and subdivision, short
subdivision and binding site plans, as defined and applied in chapter 58.17 RCW. Projects meeting the
definition of redevelopment shall not be considered new development. Refer to Appendix 1 for a
definition of hard surfaces.
New Permittee means a city, town, or county that is subject to the Western Washington
Municipal Stormwater General Permit and was not subject to the permit prior to August 1,
2013.
New Secondary Permittee means a Secondary Permittee that is covered under a municipal
stormwater general permit and was not covered by the permit prior to August 1, 2013.
NOI means Notice of Intent.
Notice of Intent means the application for, or a request for coverage under a General Permit
pursuant to WAC 173-226-200.
Notice of Intent for Construction Activity means the application form for coverage under the
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Construction Stormwater General Permit.
Notice of Intent for Industrial Activity means the application form for coverage under the
General Permit for Stormwater Discharges Associated with Industrial Activities.
NPDES means National Pollutant Discharge Elimination System.
Outfall means a point source as defined by 40 CFR 122.2 at the point where a discharge leaves the
Permittee’s MS4 and enters a surface receiving waterbody or surface receiving waters. Outfall does not
include pipes, tunnels, or other conveyances which connect segments of the same stream or other
surface waters and are used to convey primarily surface waters (i.e., culverts).
Permeable pavement means pervious concrete, porous asphalt, permeable pavers or other forms of
pervious or porous paving material intended to allow passage of water through the pavement section.
It often includes an aggregate base that provides structural support and acts as a stormwater reservoir.
Permittee unless otherwise noted, the term “Permittee” includes city, town, or county Permittee, Co-
Permittee, New Permittee, Secondary Permittee, and New Secondary Permittee.
Physically Interconnected means that one MS4 is connected to another storm sewer system in such a way
that it allows for direct discharges to the second s ystem. For example, the roads with drainage systems
and municipal streets of one entity are physically connected directly to a storm sewer system belonging
to another entity.
Project site means that portion of a property, properties, or right-of-ways subject to land disturbing
activities, new hard surfaces, or replaced hard surfaces. Refer to Appendix 1 for a definition of hard
surfaces.
QAPP means Quality Assurance Project Plan.
Qualified Personnel means someone who has had professional training in the aspects of stormwater
management for which they are responsible and are under the functional control of the Permittee.
Qualified Personnel may be staff members, contractors, or volunteers.
Quality Assurance Project Plan means a document that describes the objectives of an
environmental study and the procedures to be followed to achieve those objectives.
RCW means the Revised Code of Washington State.
Receiving waterbody or receiving waters means naturally and/or reconstructed naturally occurring
surface water bodies, such as creeks, streams, rivers, lakes, wetlands, estuaries, and marine waters,
or ground water, to which infiltration MS4 discharges.
Redevelopment means, on a site that is already substantially developed (i.e., has 35% or more of existing
hard surface coverage), the creation or addition of hard surfaces; the expansion of a building footprint
or addition or replacement of a structure; structural development including construction, installation or
expansion of a building or other structure; replacement of hard surface that is not part of a routine
maintenance activity; and land disturbing activities. Refer to Appendix 1 for a definition of hard
surfaces.
Regional Stormwater Monitoring Program means, for all of western Washington, a stormwater-
focused monitoring and assessment program consisting of these components: status and trends
monitoring in small streams and marine nearshore areas, stormwater management program
effectiveness studies, and a source identification information repository (SIDIR). The priorities and
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scope for the RSMP are set by a formal stakeholder group. For this permit term, RSMP status and
trends monitoring will be conducted in the Puget Sound basin only.
Regulated Small Municipal Separate Storm Sewer System means a Municipal Separate Storm
Sewer System which is automatically designated for inclusion in the Phase II stormwater permitting
program by its location within an Urbanized Area, or by designation by Ecology and is not eligible
for a waiver or exemption under S1.C.
RSMP means Regional Stormwater Monitoring Program.
Runoff is water that travels across the land surface and discharges to water bodies either directly or
through a collection and conveyance s ystem. See also “Stormwater.”
Secondary Permittee is an operator of a regulated small MS4 which is not a city, town or county.
Secondar y Permittees include special purpose districts and other public entities that meet the criteria
in S1.B.
Sediment/Erosion-Sensitive Feature means an area subject to significant degradation due to the effect of
construction runoff, or areas requiring special protection to prevent erosion. See Appendix 7
Determining Construction Site Sediment Transport Potential for a more detailed definition.
Shared water bodies means water bodies, including downstream segments, lakes and estuaries that
receive discharges from more than one Permittee.
SIDIR means Source Identification Information Repository.
Significant contributor means a discharge that contributes a loading of pollutants considered to be
sufficient to cause or exacerbate the deterioration of receiving water quality or instream habitat
conditions.
Small Municipal Separate Storm Sewer System means an MS4 that is not defined as “large” or
“medium” pursuant to 40 CFR 122.26(b)(4) & (7) or designated under 40 CFR 122.26 (a)(1)(v).
Source control BMP means a structure or operation that is intended to prevent pollutants from coming
into contact with stormwater through physical separation of areas or careful management of activities
that are sources of pollutants. The SWMMWW separates source control BMPs into two types.
Structural Source Control BMPs are physical, structural, or mechanical devices, or facilities that are
intended to prevent pollutants from entering stormwater. Operational BMPs are non-structural
practices that prevent or reduce pollutants from entering stormwater. See Volume IV of the
SWMMWW (2012) for details.
Stormwater means runoff during and following precipitation and snowmelt events, including surface
runoff, drainage or interflow.
Stormwater Associated with Industrial and Construction Activity means the discharge from any
conveyance which is used for collecting and conveying stormwater, which is directly related to
manufacturing, processing or raw materials storage areas at an industrial plant, or associated with
clearing, grading and/or excavation, and is required to have an NPDES permit in accordance with 40
CFR 122.26.
Stormwater Management Program means a set of actions and activities designed to reduce the discharge
of pollutants from the MS4 to the MEP and to protect water quality, and comprising the components
listed in S5 (for cities, towns and counties) or S6 (for Secondary Permittees) of this Permit and any
RES.A Page 57 of 64
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20170307.docx
additional actions necessary to meet the requirements of applicable TMDLs pursuant to S7 Compliance
with TMDL Requirements, and S8 Monitoring and Assessment.
Stormwater Treatment and Flow Control BMPs/Facilities means detention facilities, treatment
BMPs/facilities, bioretention, vegetated roofs, and permeable pavements that help meet Appendix 1
Minimum Requirements #6 (treatment), #7 (flow control), or both.
SWMMWW or Stormwater Management Manual for Western Washington means Stormwater
Management Manual for Western Washington (as amended in 2014).
SWMP means Stormwater Management Program.
TMDL means Total Maximum Daily Load.
Total Maximum Daily Load means a water cleanup plan. A TMDL is a calculation of the maximum
amount of a pollutant that a water body can receive and still meet water quality standards, and an
allocation of that amount to the pollutant’s sources. A TMDL is the sum of the allowable loads of a
single pollutant from all contributing point and nonpoint sources.
The calculation must include a margin of safety to ensure that the water body can be used for the
purposes the state has designated. The calculation must also account for seasonable variation in water
quality. Water quality standards are set by states, territories, and tribes. They identify the uses for each
water body, for example, drinking water supply, contact recreation (swimming), and aquatic life support
(fishing), and the scientific criteria to support that use. The Clean Water Act, section 303, establishes
the water quality standards and TMDL programs.
Tributary conveyance means pipes, ditches, catch basins, and inlets owned or operated by the Permittee
and designed or used for collecting and conveying stormwater.
UGA means Urban Growth Area.
Urban Growth Area means those areas designated by a county pursuant to RCW 36.70A.110.
Urbanized Area is a federally-designated land area comprising one or more places and the adjacent
densely settled surrounding area that together have a residential population of at least 50,000 and
an overall population density of at least 1,000 people per square mile. Urbanized Areas are
designated by the U.S. Census Bureau based on the most recent decennial census.
Vehicle Maintenance or Storage Facility means an uncovered area where any vehicles are regularly
washed or maintained, or where at least 10 vehicles are stored.
Water Quality Standards means Surface Water Quality Standards, chapter 173-201A WAC, Ground
Water Quality Standards, chapter 173-200 WAC, and Sediment Management Standards, chapter
173-204 WAC.
Waters of the State includes those waters as defined as "waters of the United States" in 40 CFR Subpart
122.2 within the geographic boundaries of Washington State and "waters of the state" as defined in
chapter 90.48 RCW which includes lakes, rivers, ponds, streams, inland waters, underground waters,
salt waters and all other surface waters and water courses within the jurisdiction of the State of
Washington.
Waters of the United States refers to the definition in 40 CFR 122.2.
RES.A Page 58 of 64
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5289
Date:
March 15, 2017
Department:
Planning and Development
Attachments:
Resolution No. 5289
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5289.
Background Summary:
The City of Auburn has had a long-term services agreement with Aviation
Management Group, LLC to manage airport operations at the Auburn Municipal
Airport. The City of Auburn and Aviation Management Group, LLC last entered into a
2014-2015 services agreement on November 18, 2013, with the term of said
Agreement being from January 1, 2015, to December 31, 2015. The City Council then
approved Resolution No. 5166 on September 14, 2015, authorizing the First
Addendum to the Agreement that was executed in October 5, 2015. This First
Addendum extended the term of the 2014-2015 Services Agreement to December 31,
2016 along with some other modifications to the terms of the original Agreement.
On December 19, 2016, the City Council approved Resolution No. 5265 that only
authorized a ninety (90) day extension, effective January 1, 2017, of the current
Agreement for airport management services to March 31, 2017 to allow for these
negotiations to conclude. Subsequent to the Council’s approval Resolution No. 5265
City staff and Aviation Management Group, LLC worked collaboratively to address
outstanding contract negotiation issues and are very close to successfully completing
our joint efforts and being able to bring a revised contract to the City Council for
action. There is one remaining area pertaining to prevailing wages that the City and
Aviation Management Group, LLC are still jointly reviewing potential options for.
Community Development and Public Works Director Snyder, Jamelle Garcia,
Managing Member, Aviation Management Group, LLC and Assistant Director of
Engineering Services/City Engineer Gaub provided an update on the new contract
efforts to City Council at its March 13, 2017 study session. At this briefing, City staff
and Mr. Garcia identified that contract negotiations are substantively concluded save
one outstanding item pertaining to the payment of prevailing wages for janitorial
services and landscape maintenance services. City staff discussed that the payment
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 59 of 64
of prevailing wages is a statutory requirement, and that if Aviation Managment Group,
LLC is to provide these services, there must be language pertaining to the payment of
prevailing wages in the Agreement for Services. Mr. Garcia discussed that he is
currently evaluating whether he wants to take on the additional overhead and wages
responsibilities and that he is currently attempting to obtain information from the
Washington State Department of Labor and Industries to help him in his business
decision-making. If Mr. Garcia elects to not engage in the provision of these services,
the City will be responsible for their provision either by City staff or through a third
party contracted directly to the City.
Mr. Garcia has notified City staff that he has not yet received a response to his inquiry
from the Washington State Department of Labor and Industries. In order to provide
Mr. Garcia adequate time to conduct his necessary due diligence and make his
business decision, City staff and Mr. Garcia have concurred that a third short-term
extension of the current contract is warranted.
Resolution No. 5289 proposes a sixty (60) day extension period. While City staff and
Mr. Garcia do not expect that it will take a full 60 days to address the prevailing wage
issue and bring the new Agreement for Services to City Council for potential approval,
there is no certainty at this point on how long it will take the State to respond that will
assist Mr. Garcia in his decision-making. City staff and Mr. Garcia therefore jointly
recommend a 60-day period to allow an adequate period of time for a response and
for a final business decision without needing to come back to City Council for approval
of another extension if it takes longer than 30 days.
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:March 20, 2017 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 60 of 64
RESOLUTION NO. 5 2 8 9
A RESOLUTION OF THE CITY COUNGIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE A THIRD ADDENDUM TO THE AGREEMENT
BETWEEN THE CITY OF AUBURN AND AVIATION
MANAGEMENT GROUP, LLC
WHEREAS, the City of Aubum and Aviation Management Group, LLC entered into
an agreement on November 18, 2013, for the day to day operation and management of
the Aubum Municipal Airport with the term ofsaid Agreement being from January 1, 2015,
to December 1, 2015; and
WHEREAS, the City Council approved Resolution No. 5166 on September 14,
2015, authorizing the First Addendum to fhe Agreement that was executed on October 5,
2015; and
WHEREAS, the First Addendum extended the term of the Agreement to December
31, 2016; and
WHEREAS, on December 19, 2016, the City Council approved Resolution No.
5265 authorizing a Second Addendum, which Second Addendum extended the term of
the Agreement to March 31, 2017; and
WHEREAS, the parties wish to extend the term of the agreement for an another
sixty (60) calendar days to allow for additional negotiations to address the few remaining
issues.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is heretiy authorized to execute a Third Addendum
to 4he Agreement initially executed on November 18, 2013, for the day to day operafion
Resolution No. 5289
March S, 2017
Page 1 of 2RES.B Page 61 of 64
and management of the Auburn Municipal Airport Services in substantial conformity with
the Third Addendum attached hereto as Exhibit A.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out 4he direcfives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPRO D A O FORM:
D "el B. Heid, orney
Resolution.No. 5289
March 8, 2017
Page 2 of 2RES.B Page 62 of 64
Exhibit "A" (to Res No. 5289)
ADDENDUM NO. THREE TO THE AGREEMENT
BETWEEN THE CITY OF AUBURN AND AVIATION
MANAGEMENT GROUP, LLC EXTENDING THE
CURRENT SERVICES AGREEMENT FOR DAY-TO-
DAY OPERATION AND MANAGEMENT OF THE
AUBURN MUNICIPAL AIRPORT
THIS ADDENDUM is made and entered into this day of
20_, by and between the GITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "City°), and AVIATION MANAGEMENT
GROUP, LLC (hereinafter referred to as "AMG"), as a Third Addendum tb the
Agreement between the parties for day to day opera4ion and management of the
Aubum Municipal Airport initially executed on the 18th day of November, 2013, with the
first adde.ndum to the Agreement executed on the 5t" day of October, 2015, following
Gity Council passage of Resolution No: 5166 on the 14'" day of Septembe, 2015,
authorizing said first addendum, and with the second addendum to the Agreement
executed on the 19 h day ofi December, 2016, foliowing City Council passage of
Resolution No. 5265 on the 19'h day of December, 2016, authorizing said second
addendum.
WITNESSETH:
WHEREAS, the parties hereto have heretofore contracted for airport operation
and management services for the Aubum Municipal Airport services and each
appreciates that contracting for such services provides a number of mutually beneficial
advantages, and in order to provide further advantages for each of the parties, they
agree that the Agreement referred to above should be amended as provided herein
below; and
WHEREAS, the parties have mutually agreed to amend the agreement twice
previously, with the last Addendum extending the agreements term to Marcfi 31, 2017;
and
WHERAS, to address remaining issues with respect to a successor agreement, it
is appropriate to extend the term of the agreement again.
NOW THEREFORE in consideration of 4heir mutual covenants, conditions and
promises, the PARTIES HERETO HEREBY AGREE as follows:
ITEM ONE REVISION TO Section 10 of the Agreement, amended by
Addendum No. 1 executed on October 5, 2015, and by Addendum No. 2 executed on
December 19, 2016: That Section 10 of the Agreement is amended to read as follows:
ADDENDUN No. 3 Page 1
RES.B Page 63 of 64
10. Term of Agreement.
The Term of this Agreement shall be extended from its current termination
date on the 315 day of March, 2017 for a maximum penod of sixty (60)
calendar days ending on May 30; 2017, unless otherwise agreed to in
writing by the parties.
ITEM TWO REMAINING TERMS UNCHANGED: That all other provisions of
the Agreement between the parties for day to day operation and management of the
Auburn Municipal Airport executed pn the 18th day of November, 2013, with the first
addendum to the Agreement executed on the 5^ day of October, 2015, following City
Council passage of Resolution No. 5166 on the 14" day of September, 2015, and the
second addendum to the Agreement executed on the 19'" day of December, 2016,
following City Council passage of Resolution No. 5265 on the 192h day of December,
2016, authorizing said second addendum.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of 4he
day and year first above written.
AVIATIOIN MANAGEMENT CITY OF AUBURN
GROUP, LLC
By: By:
Its: Nancy Backus, Mayor
Attest: Attest:
By: By:
Its` Danielle E. Daskam, Aubum City Clerk
Approved as to form:Appro s t o m:
Attorney for (Other Party) D iel . id, burn City rney
ADDENDUN No. 3 Page 2
RES.B Page 64 of 64