HomeMy WebLinkAbout3414 RESOLUTIOid NO. 3 4 1 4:
A RESOLIJTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER
INTO AN AGREEMENT BETWEEN THE CITY OF AUBURN AND
CHILDREN'S HOME SOCIETY OF WASHINGTON DURING THE YEAR 2002.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT:
Secfion 1.. The Mayor and City Clerk of the City of Auburn are herewith
authorized to enter into an Agreement between the Gity of Auburn and
Children's Home Society of Washington, a local non-profit eharitable
organization, to provide human services to Auburn residents as described in
said Agreement for the year 2002. A copy of said Agreement is attached
hereto and denominated Exhibit "A"..
Section 2. The Mayor is hereby authorized to implement su.ch
admin_istrative procedures as may be necessary to carry out the directives of
this legislation.
DATED and SIGNED this_l_9�. day of February, 2001.
CITY OF AUBURN
� �,
�
PETER B. LEWIS
MAYOR
Resolution No. 3414
January 28, 2002
Page i
ATTEST:
G
Danielle E. askam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attorney
----------------------
Resolution No. 3414
January 28, 2002
Fage 2
AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this � day of
T�a��h�ll�i , 2002, by and befinreen the CITY OF AUBURN, a municipal
corporation of the State of Washington, hereafter referred to as ``CITY", and CHILDREN'S
HOME SOCIETY OF WASHINGTON, which is located at 4338 Auburn Way North
Auburn, WA 98002, a non-profit corporation organized under the laws ofi the State of
Washington, hereafter referred Co as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of parent education, support groups, play groups, case
management for at-risk families; and
WHEREAS, the CITY is interesfed in continuing support of Healthy
Families/Family Resource Genter, including development of additional resources and
service sites, for low income Auburn residents;
NOW, THERE-FORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE.
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1, and incorporated herein by this reference
as if fully set forth, to Aubum residents during the 2002 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise:
II. SCOPE OF SERVIGES.
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; Agreement 3414
] Children's Home Society of Washington
� January 15,2002
Page 1 of 8
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibit "1", which may include development of new resources, to low
income Auburn residents. Services to be provided are set forfh in Exhibit "1" to this
agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined on Exhibit 1.
Said services are to be completed no later than December 31, 2002.
III. TERM.
The term of this Agreement shall commence on January 1, 2002 and shall expire
on December 31, 2002.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City wifhin 15 days of the close of each
calendar quarter a status report containing program statistics regarding the type and level
of services provided to the City of Auburn, as well as financial information pertaining to
the contracf agreement and expenditures. The final report, which may include estimated
service levels, shall be submitted no later than December 15, 2002. Format and contents
of the.se reports are set forth in Exhibits 1 to 3 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as the ``Logie Model" which will show the intended
linkages befinreen the activities conducted and the changes the activities will produce.
These reports shall contain information as set forth in Exhibit 4 to this Agreement, which
is incorporated herein by this reference, and shall be submitted to the City at the end of
the first quarter and within sixty days following the close of the calendar year.
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Agreement 3414
Children's Home Society of Washington
January 15,2002
� Page 2 of 8
C. As fuli and tofal payment for the services provided under this Agceement, the CITY
agrees to pay the AGENCY the total amount of $29;500:00 as set forth in Exhibit 1. The
CITY w'ill pay an amount equal to one-quarter of the total amount within thirty (30) days
following the CITY's receipt of quarterly invoices. The required format and content of
quarterly invoices is set forth in Exhibit 4 to this Agreement, and is,incorporated herein by
this reference.
�
p W; INDEMNIFICATIOiV.
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
ofi or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the
CITY retains the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment be rendered against the CITY and/or its officers,
elected officials, agents and employees or any of them or jointly against the CITY and the
AGENGY and their respective o�cers, agents; volunteers, employees or any of them, the
_ _
AGENCY shall fully satisfy the same and shall reimburse the CITY any cosfs and
expense which the CITY has incurred as a result of such claim or suit. The provisions of
this section shall survive the expiration or termination of this Agreement.
�'/`,
V I aN1: INDEPENDENT CONTRACTOR/ASSIGNMENT.
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Agreement 3414
Children's Home Society of Washington
Jarivary 15,2002
Page 3 of 8
The parties agree and understand that the AGENGY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as prouided herein, The services required
under this Agreement may not be assigned or subcontracted by fhe AGENCY without the
priorwritten consent of the GITY.
�
VII�: INSURANCE.
The AGENCY shall procure and maintain for the duration of this Agreement
insurance againsfi claims for injuries to persons or properfy which may arise from or in
connection with services provided by the AGENCY, it agents; employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shalf maintain liability limits of not less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability eoverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOL:LARS ($1;0OO,OQO)
combined single limit per occurrence for bodily injury, personal injury and prop.erty
damage. Any deduct'ibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either; The insurer shall reduce or
eliminate such deductibles or self insured �etentions as respects the CITY, its officials and
employees; or, The AGENCY shall Procure a band guaranteei_ng payment of Iosses and
related investigations, claim administ�ation and defense expenses. The polieies are to
contain or be endorsed to contain the following provisions:
Agreement 3414
' Children's Home Society of Washington i
Jarivary 15,2002
Page 4 of 8
1) GENERAL LIABILITY COVERAGEt
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects' Liability arising out of services and
activities performed by or on behalf of AGENCY; its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the GITY, its elected and appointed officials, employees or
agents.
2) GENERAL LIABILITY A(VD PROFESSIONAL LIABILITY COVERAGES:
(a)The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained b.y the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not confribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Goverage shall state that the AGENCY's insurance shall apply separafely to
each insured against whom claim is boaght or suit is brought except wifh
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that.
covecage shall not be suspended, voided, canceled, reduced in coverage, or in
limits except af#er thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to
provide copies of the Gertificates of Insurance to the CITY at the time that this
Agreement takes effect.
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Agreement 3414
Children's Home Society of Washington i
January 15,2002
Page 5 of 8
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(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
reserves the right to require complete, certified copies of all required insurance
policies at any time.
(f) The AGENCY shall inclu.de all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for eaeh. All
� coverages for yolunteers shall be subject to all the requiremen#s stated herein..
4
V I I I kX: NONDISCRIMINATION.
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on fhe
grounds of cace, color, creed, religion; national ocigin, sex, age, or the presence of any
sensory, mental or physical handicap.
��
Ig.� BOOKS AND RECORDS.
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement: The AGENCY agrees to maintain all books and recqrds relating to this
Agreement for a period of three (3)years following the date that this Agreement is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3)year period.
X��f. TERMINATION OF AGREEMENT.
Agreement 3414
Children's Home Society of Washington �
January 15,2002
Page 6 of 8
This Agreement may be terminated by either party upon ten (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
X�. GENERAL.PROVISIONS.
A. The AGENCY agrees to submit a report to the CITY no later fhan
December 15, 2002, describing the progress and activities perFormed for
the year2002 unde"r its scope of services..
B. This Agreemenf shall be govemed by the laws; regulations and ordinances
of the City of Auburn, the State of Wasliington, and County of King and
where applicable, Federal laws.
C. The CITY and the AGENCY respectively bind themselves, fheir
successors; volunteers,: assigns and Iegal representatives to the other
party to fhis Agreement and wifh respect to all eovenants to tFiis
Agreement,
D. This Agreement represents the entire ahd integrafed Agreement between
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both fhe
CITY and the AGENCY.
E. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
_
F. The AGENCY agrees to comply with all local, state and federal laws.
applicable to its performance under this Agreement.
_ _ . _ _ _ _ _ _ _ _ _
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Agreement 3414
Children's Home Society of Washington
January 15,2002
Page 7 of 8
CITY
—�—
PET= -EWIS
_ _ _ _
MAYOR
A � EST:
�
_
Danielle E. Daskam,
City Cle�k
AP -D F M�
a e Heid,
ity Attorney
CHILDREN'S HOME SOCIETY OF WASHINGTON
BY: --,��.�u__�'t G:,,�'�, __Ar�� _F,� � �� �.,-
- _ _ _
_ -- �-���s�,..,�-
TITLE: President/CEO
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this -�z��ay of Cl. , 2002, before me, #he undersigned, a
Noia
:Publi in and for the State ofi i onally appeared
� )� /�G, (�t�'�i✓� , to me known to be the ' of Children's Home
Society of�shington, the non-profit corporation that executed the within and foregoing'instrument,
and acknowledged saiii instrvment to 6e the free and voluntary act and deed of said non-profit
corporation for the uses and purposes therein meotioned, and on oath stated that he/she is
autho"rized to ezecute said instrument on behalf of said non-profit corporation.
IN WITNESS WMEREOF, I have hereunto set my hand and affixed my official seal the date
hereinabove set forth.
1
-• NOTARY PUBLIC in and for fhe ate of
�,. , _., __. _
� Vllashington, resid.ing in �'v
" _ MY COMMISSION expires: 3 ''� � cS�
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Agreement-3414,Children's Home Society of Washington
January 15,2002 ,
Page 8 of��
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EXHIBIT 1,Res.3414
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2002 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
_ _ _ _ _ _
Agency Information
Children's Home Society of Washington 253-854-0700
4338 Auburn Way North 253-852-3119
Auburn,WA 98002 cathyg@chs-wa.org
Contact: Cathy Garland Title: Regional Di.rector
Are professional services (e.g., eounseling, case management) provided as part of this
Agreement? yes
Contract Information
Contract Amount: $29,500.00 Program Name: Healthy FamilieslFamily Resource
Center
Description of Service to be provided: parent education, support groups,play groups,case
management for at-risk families
Reporting Information
Report for _1�Qtr/Jan-Mar _2"d Qtr/Apr-Jun _3'�Qtr/Jul-Sep _4th Qtr/Oct-Dec
2002 Service Units
City Funding All Funding Sources Acfual Service
Onl
Units to pate,
Total
Service Unit Description: all Fund
Auburn Residents On/y Projected Actual Units by Quarter Sources
Annual Units
Service Unit�Performance Measure 1� 2nd 3rd 4m
Unduplica#ed Numbe�of;Auburn ' ' 243 �Y� � ��� �
,.
�
�y � ��,�� ; � �,xi
�Glients S�rved ���, � �`�3 �
workshqps h.eld
Narrative: Please attach other celevant information; including current Crends, program developmen#s;
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
EXHIBIT 2,Res.3414
CITY OF AUBURN
2002 Quarterly Financial Report
AgenCy: Children's Home Society of Washington Date:
Program: Healthy Families/Family Resource Center
Report for _ 1 S�Qtr/Jan-Mar _2nd Qtr/Apr-Jun _3`� Qtr/Jul-Sep _4th Qtr/Oct-Dec
Cost Categories Budget This Cumulative Award
Award Request to date Balance
1 Personal/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance
_ ._ _ . _ _
5 Communications
6 Travel &Training
7 Intra-Agency Support
8 Other per Detail
Grand Total $29,500.00
Requested
Reimbursement:
Detail as Applicable:
EXHIBIT 3,Res.3414
CITY OF AUBURN
2002 Demographic Report
Agency: Children's Home Society of Washington Date:
Program: Healthy Families%Family Resource Center
_
_ _._Cate'o ��.A._ __ :����_ ; = . :_ „ _ � 2„ ��3 4 � ;�Total Y7D �
Gient .. ' AI ona
Residence'." Aubum -- _ ._ ._ _- -- ---- _ ----..
--_ -
Black Diamond
'"Ust alleclients- , Burien
served in this ' Covin ton
£category �;
. _ __ - - _ _ _ __
<ln ali°o#her � Des Moines
categorfes,list Enumdaw
Aubum'cl�ents` Federal Wa
�oM�r: _�° � � �� Kent - - - -- - ---- - - - ---
� _ '_ : Ma le Vaile _
Normand Park
Pacific
Renton __ - _ . _
SeaTac
Seattle
' Tukwila . - - - -- --- - --
- - - . _..
Uninco orated.Kin Coun
Other.
", Unknown
� _ _ -
TOTAL ----- - - — - - - --
__. ...._. _
rs
,Cirent, ; f ; 3U%ofinedian or below
�lncome !� 5U%of inedian or below
�� s,�.� .
l.evel ' `:`:' 80%of inedian or below__ . _. _ _ _ _ - _ __ _._ _
�`"-" `�"°'�� Above 80%�of inedian
fi2 ' '' Unknown
, ` ' TOTAL -
_ _
. _ _.
_ _ ___ . _ _
Client . ' Female
�Gander ' ' Male
Ciie,nt .,: ' 0-4
Age. ,° ` ; ° ':, 5-12
'' 13-17
I 18-34
I � �.::,;', 35-54
5 ' �'� '�: 55-74
� �.�� : 75+ _
_ _ _ _ _
Unknown
- - _ __ __
�' „�� ,����,' TOTAL
Etfmicityl � Asian/Pacific Islander
A;
_ _ _ . - _. __ _ _ _ _. _ - - - - ----- -
�Cuttural; = Black/AfricanAmerican
Backgraund '' His anic/Latino
' Native American!Alaskan Native
=:��. , ; °, - _ _
' White/Caucasian - - - -- --- _
- - - - - -
� �, :..,; - _ .
„Q Other
�F ,: Unknown
���..� -�:: TOTAL
Gondi�ion Disablin Condition
ESL.�.....: ;: Limited En lish_S eakin
_ � _. _ - �
Householdr __W Femal�Headed Household
EXHIBIT 4,Res.3414
CITY OF AUBURN
Logic Model Evaluation Format.
Agency: Children's Home Society of Washington Date:
Program: Aealthy Families/Family Resource Center
I. Submission Dates.
This report shall be submitted with the first quarter invoice and again within sixty(60)days of
the end of the calendar year.
II. Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of parent educafion, support groups, play
groups, case management for at-risk families;
2) Show the relationship of program resources and activities to fhe expected results or
outcomes;
3) Help identify those questions the evaluation is to answer,
4) Provide a graphic summary of how program parts relate to the whole;
5) Make explicit the.underlying theory of the program; and
6) Identify measurable categories in the program evaluation.
B. Children's Home Society of Washington shall develop the following status report
components within the time frames established below:
1) 1�Quarter 2002
a) The outcome based results Children's Home Society of Washington expects to
achieve;
b) An indicator to inform the Children's Home Society of Washington that the
anticipated change has or has not occurred; and
e) The method for gathering information needed to indicate the outcomes that have
occurred.
d) Inifial Collection and assessment of the information aequired to include:
alterations in the anticipated outcomes or alteration in the methodology of
information gathering.
2) 4th Quarter 2002
a) Information collected;
b) Conelusions developed as a result of the information.
COVER PAGE,Res.3414
CITI(OF AUBURN
HUMAN SERVICE AGREEMENT
_ ._
2002 INVOICE FOR CONTRACTED SERVICES
To: City of Auburn, Attn: Shirley Aird, Planning Department
25 West Main, Auburn,lNA 980Q1
Agency: Children's Home Society of Washington Date:
4338 Aubum Way North 253-854-0700
Auburn,WA 98002 253-852-3119
cathyg@ehs-wa::org
Contact: Cathy Garland
InVoice for. 1 St Quarter, January to March=Due APril 15, 2002
2"d Quacter,April to June—Due July 15, 2002
3`� Quarter; July to September—Due October 15, 2002
4th Quarter(Preliminary, Cover sheet and Ex. B only)October to December—Due
December 13, 2002
4th Quarter(Final)October to December—Due Januacy 31, 2003
Amount Requested: „ __
Required Attachment Checklist: Exhibit A=Quarterly Service Report
Exhibit B—Quarterly Financial Report
_Exhibit C—Demographic Report(2"d and 4th Quarters only)
Logic ModeUOutcomes Report(1�and 4th Quarters only)
Proof of Insu.rance(1St qua.rter and/or if expired since last
reimliursement request)
I certify to the best of my knowledge that this invoice and attachmenCs reflect actual service provided to
Auburn residents.
..A..a�, .. .�...,..,�,... _
�
_ _ .
S/gnature of Authorized Representafive Date
The City of Auburn will issue payment upon this invoice within thirty(30) business days of receipt. To
ensure prompt payment; please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY:
Contract Amount: $29:500.00
Payments Year to Date: Date:
Date:
Date:
Date:
Payment this invoice: Contract Balance:
Authorized to Pay:
Signature Date
COVER PAGE—MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST