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HomeMy WebLinkAbout04-17-2017 MinutesWASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES APRIL 17, 2017 7:00 PM A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Cou. ncilmembers present: Deputy Mayor Largo Wales, Bob Baggett, Claude DaCorsi, John Holman, Bill Peloza, and Yolanda Trout -Manuel. Councilmember Wagner arrived at 7:03 p.m. Mayor Nancy Backus was in attendance, and the following department directors and staff members were present: Community Development and Public Works Director Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber, Director of Administration Dana Hinman, Finance Director Shelley Coleman, City Attorney Daniel B. Heid; Police Chief Bob Lee, Innovation and Technology Director Paul Haugan, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, and Deputy City Clerk Shawn Campbell. II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS A. Proclamation - Goodwill Ambassador Proclamation Mayor Backus to proclaim Elysia Hargrave, Miss Amazing 2017 as a "Goodwill Ambassador for the City of Auburn" during her service to the Auburn community. Mayor Backus read and presented a proclamation declaring Elysia Hargrave a Goodwill Ambassador for the City of Auburn. Miss Hargrave thanked the Mayor and Council for their support and requested people visit her fundraising page to assist her with funds to attend the National Miss Amazing Pageant in Chicago Illinois in Auburn Page 1 City of Auburn Council Meeting Minutes April 17, 2017 B. Proclamation - Goodwill Ambassadors Proclamation Mayor Backus to proclaim Heather Haggin, Miss Auburn 2017 and Elizabeth Enz, Miss Auburn's Outstanding Teen 2017 as "Goodwill Ambassadors for the City of Auburn" during their year of service to the Auburn community. Mayor Backus read and proclaimed Heather Haggin and Elizabeth Enz as Goodwill Ambassadors for the City of Auburn. Miss Haggin and Miss Enz thanked the Mayor Backus and Council for their support. C. Proclamation - 2017 Heritage Tree Mayor Backus to proclaim the Big Leaf Maple, located on Hole #9 at the Auburn Golf Course, as our "2017 Heritage Tree" in the city of Auburn. Mayor Backus read and proclaimed the Big Leaf Maple as the 2017 Heritage Tree. Bryce Landrud, Chair of the Urban Tree Board and. Director Faber accepted the proclamation and thanked Mayor Backus and Council for their support.. D. Proclamation - Stand Against Racism Day Mayor Backus to proclaim April 28, 2017 as Stand Against Racism Day. Mayor Backus read and proclaimed April 28th as Stand Against Racism Day. Mercedes Rippel, YWCA BankWork$ Program Manager, thanked Mayor Backus and Council for the proclamation. E. Proclamation - International Earth Day Mayor Backus to proclaim April 22, 2017 as "International Earth Day" in the city of Auburn. Mayor Backus read and proclaimed April 22nd as International Earth Day. F. Proclamation - Sexual Assault Awareness Month Mayor Backus to proclaim April as "Sexual Assault Awareness Month" in the city of Auburn. Mayor Backus read and proclaimed April as Sexual Assault Awareness Month.. Katie Gardner -Boehm accepted the proclamation and thanked Mayor Backus and Council for bringing Page 2 City of -Auburn Council Meetina_Minutes April 17, 2017 awareness to this important issue. Leg islative Update by Representative Morgan Irwin 31st District. Representative Irwin stated the legislature is working on the McCleary legislation. The legislature has fully funded four of the fie issues, and the only item that is not fully funded at this time is teacher pay. Representative Irwin. stated he sponsored a bill to fight human trafficking. The City of Seattle is rated the fourth highest City in the nation for human trafficking. He is also supporting transportation funding. There has been $300,000.00 set aside for a traffic study for Highway 410. He also supports a drug donation bill so that people will be able to donate unused drugs back to the community. Council thanked Representative Irwin for his hard work and representation of Auburn. III. APPOINTMENTS There was no appointment for Council consideration. IV. AGENDA MODIFICATIONS A legislative update by Representative Morgan Irwin was added to the agenda and Resolution No. 5291 was removed from the agenda. V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. 2016 Community Development Block Grant Annual Action Plan Amendment (Hinman) City Council to conduct a public hearing on the proposed amendment of the 2016 Annual Action Plan for Community Development Block Grant (CDBG) Projects Director Hinman stated in 2016 staff recognized the City had unspent CDBG funds. The funds were allocated to three projects, and one of the projects lagged and did not fully spend the funds by the end of 2016. These funds have been reprogrammed to housing repair and for reconstruction of the bathroom at Les Gove Park. Director Faber explained the new proposed project is a restroom at Les Gove Park. The project was scheduled for design in the 2.017 and construction in 2018. Page 3 A City of. Auburn Council Meetinq Minutes _ April 17.2017 Councilmember Peloza asked if the City did not use the grant funds for the restroom what other projects could the funds be used for. Director Hinman explained that because CDBG Grants are federal funds the projects have to fit within the HUD guidelines and because these funds are from a previous funding cycle they must be used on a project immediately or the City will risk losing these- funds for future funding cycles. Councilmember Peloza asked staff to confirm the funds could be used in a different focus. Mayor Backus opened the hearing at 7:45 p.m. No one came forward to speak. The Mayor continued, the public hearing to the May 1, 2017 City Council Meeting. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue: Those wishing to speak are reminded to sign in on the form provided There was no audience participation. C. Correspondence There was no correspondence for Council review. COUNCIL AD HOC COMMITTEE REPORTS Councilmember Baggett reported on behalf of the Finance ad hoc committee that reviews claims and payroll vouchers. Councilmember Baggett reported he and Councilmember Wagner reviewed the payroll vouchers in the approximate amount of $2 million and claims vouchers in the amount of approximately $5.6 million. The ad hoc committee had no questions and recommends approval of the claims and payroll vouchers as described on the Consent Agenda. Councilmember DaCorsi reported on behalf of the ad hoc committee for the selection of Deputy Mayor. He said the Committee is wrapping up their work and will have a presentation for the full Council at the May 15th Council meeting. Page 4 City of Auburn _Council- Meeting_Minutes April 17, 2017 Councilmember Trout -Manuel reported on behalf of the Inclusive/Safer City ad hoc committee. She said the Committee will have a. presentation at the April 24th Study Session. Deputy Mayor Wales reported on behalf of the ad hoc committee for the $20 car tab fee. She stated the committee will be looking at the loss or gain of revenue and what it would cost to collect the funds. The roads need approximately $7 million a year in funding. VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to -be routine and will be enacted by one motion in the form listed. A. Minutes of the April 3, 2017 Regular City Council Meeting B. Claims Vouchers Claims voucher numbers 443333 through 443512 in the amount of $4;677,200.81 and four wire transfers in the amount of $960,005.30 and dated April 17, 2017. C. Payroll Vouchers Payroll check numbers 537213 through 537237 in the amount of $569,355.74 and electronic deposit transmissions in the amount of $1,517,766.58 for a grand total of $2,087,122.32 for the period covering March 30, 2017 to April 12, 2017. D. Public Works Project No. CP1107 City Council to grant permission to advertise Project No. CP1107, Fulmer Well Field Improvements, Contract 17-09. E. Public Works Project No. CP1515 City Council to approve Final Pay Estimate No. 7 to Contract No. 16-18 in the amount of $51,906.89 and accept construction. of Project No. CP1515, 2016 Local Street Reconstruction and Preservation Project. F. Public Works Project No. CP1606 City Council to approve Change Order No. 01 in the amount of $63,190.70 to Contract No. 17-04 for work on Project No. CP1606, Auburn Teen and Community Center (H Street SE Extension) Deputy Mayor Wales moved and Counc'ilmember Trout -Manuel seconded to accept the consent agenda. Page 5 City of. Auburn Council Meeting Minutes April 17, 2017 Deputy Mayor Wales asked for clarification on the change order for Public Works Project CP1606. Director Faber explained it is for additional curbs and gutters on Auburn Way South. The City has a contractor doing curbs and gutters in a different area as part of the project. The area in front of Big Daddy's will need the sidewalk cuts repaired and it will be more cost effective to have the same contractor do both portions of work along with only having to close Auburn Way South once. _ Deputy Mayor Wales asked if the funds could be spent for roads. Director Snyder stated these are funds that were allocated to the Auburn Teen and Community Center (H Street SE Extension). Councilmember Trout -Manuel stated the Big Daddy's area is supposed to be used for car shows. She asked why take out the sidewalk cuts that allow access to the area. Assistant Director Gaub stated there is access to the area from a separate access roint not on Auburn Way South. Leaving the sidewalk cuts is a safety concern because cars could drive into the park from Auburn Way South thinking it was an access point. Councilmember DaCorsi stated a 16 percent change order is a concern. Expanding the work that an existing contractor is doing would explain the increased cost. Assistant Director Gaub confirmed there will be cost savings if the City uses the existing contractor instead of going out to bid on the curb and gutter repairs as a separate project. Deputy Mayor Wales stated the City can use CDBG funds for sidewalks. She asked if this project could use the CDBG funding and use the funds from the General fund for road repairs. Director Faber stated if the City uses CDBG funds for this project the reporting requirements change and any cost savings would be lost. MOTION CARRIED UNANIMOUSLY. 7-0 VIII. UNFINISHED BUSINESS Councilmember Peloza asked for staff to bring the costs for demolishing the public restroom at Les Gove Community Campus in its entirety and replace it with two Sani Cans that are handicap accessible for one year. Deputy Mayor Wales stated she would like staff to provide additional documentation from HUD stating the City could not save the 1.5% grant Page 6 City of Auburn. Council Meeting. Minutes. _ _ __ __ _ April 4T 2017 funds awarded for additional projects. She stated. she would like to see the food bank considered for CDBG Grant funds. She also requested staff provide a list of projects submitted to HUD besides the restrooms and the reason for denial. Councilmember DaCorsi asked if the City has on. obligation period and expenditure period. Director Hinman explained HUD reviews the City's spending in November at that time they expect the funds to be spent down to approximately 1.5% of the total grant. Deputy Mayor Wales expressed a concern that the Council was notified of the missed deadlines and required new project at the last minute:. Councilmember Trout -Manuel stated the City has other important projects like homelessness and roads that Council would like to focus on funding. IX. NEW BUSINESS There was no new business. X. ORDINANCES A. Ordinance No. 6644 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 18.04.625, 18.23.030, and 18.57,035 of the City Code, relating to the residential uses allowed in the C-1, Light, Commercial Zoning District, and development standards for mixed- use development Deputy Mayor Wales moved and Councilmember Trout -Manuel seconded to adopt Ordinance No. 6644. MOTION CARRIED UNANIMOUSLY. 7-0 B. Ordinance No. 6648 An Ordinance of the City Council of the City of Auburn, Washington, creating a new section 9.96.030 of the Auburn City Code relating to vehicle trespass Councilmember Holman moved and Councilmember DaCorsi seconded to adopt Ordinance No. 6648. Councilmember Holman stated this ordinance gives the police another tool to combat property crime. Page 7 XI. XII. City of Auburn Council Meetina_Minutes ___ _ April 17, 2017 MOTION CARRIED UNANIMOUSLY. 7-0 RESOLUTIONS A. Resolution No. 5287 A Resolution of the City Council of the City of Auburn, Washington, setting a public hearing to consider a franchise agreement with MClmetro Access Transmission Services Corp., D/B/A Verizon Access Transmission Services, a Delaware Corporation; a franchise for telecommunications services Deputy Mayor Wales moved and Councilmember Baggett seconded to adopt Resolution No. 5287. MOTION CARRIED UNANIMOUSLY, 7-0 B. Resolution No. 5290 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept federal grant funds to be administered through the Washington State Department of Transportation for the A St SE Corridor Signal Safety & Operations Improvements Project Councilmember Peloza moved and Councilmember Trout -Manuel seconded to adopt Resolution No.. 5290. MOTION CARRIED UNANIMOUSLY. 7-0 MAYOR AND COUNCILMEMBER REPORTS A. From the Council Councilmember DaCorsi reported he attended the Senior Center Coffee Hour. Councilmember Wagner reported he attended the Puget Sound Regional Council Policy Board meeting. Deputy Mayor Wales reported she attended the Junior City Council meeting. The Junior City Council will be presenting at the Study Session next week on their trip to the National League of Cities Conference. Page 8 City of Auburn Council Meetina Minutes April 1.7._2017 Councilmember Baggett reported he attended an Emergency Management Advisory Committee meeting. Councilmember Peloza reported he attended the Easter Luncheon at the Senior Center and the King County Watershed Advisory Group meeting. B. From the Mayor Mayor Backus reported that she attended the final State of the City address by City of Kent Mayor Suzette Cook, the Kiwanis lunch meeting, and the Sister City travel to Guanghan, Sichuan Province, Republic of China. XIII. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8'40 p.m. APPROVED THE 1st DAY OF May, 2017. ANCYKUS, MAYOR "hawn Campbell, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Internet: http//www.auburnwa.gov Page 9