HomeMy WebLinkAbout04-17-2017 MinutesWASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
APRIL 17, 2017 7:00 PM
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Cou. ncilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, John Holman, Bill Peloza, and Yolanda
Trout -Manuel. Councilmember Wagner arrived at 7:03 p.m.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were present: Community
Development and Public Works Director Kevin Snyder, Parks, Arts
and Recreation Director Daryl Faber, Director of Administration
Dana Hinman, Finance Director Shelley Coleman, City Attorney
Daniel B. Heid; Police Chief Bob Lee, Innovation and Technology
Director Paul Haugan, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, and Deputy City Clerk Shawn
Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. Proclamation - Goodwill Ambassador Proclamation
Mayor Backus to proclaim Elysia Hargrave, Miss Amazing 2017 as a
"Goodwill Ambassador for the City of Auburn" during her service to
the Auburn community.
Mayor Backus read and presented a proclamation declaring Elysia
Hargrave a Goodwill Ambassador for the City of Auburn. Miss
Hargrave thanked the Mayor and Council for their support and
requested people visit her fundraising page to assist her with funds
to attend the National Miss Amazing Pageant in Chicago Illinois in
Auburn
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City of Auburn Council Meeting Minutes April 17, 2017
B. Proclamation - Goodwill Ambassadors Proclamation
Mayor Backus to proclaim Heather Haggin, Miss Auburn 2017 and
Elizabeth Enz, Miss Auburn's Outstanding Teen 2017 as "Goodwill
Ambassadors for the City of Auburn" during their year of service to
the Auburn community.
Mayor Backus read and proclaimed Heather Haggin and Elizabeth
Enz as Goodwill Ambassadors for the City of Auburn.
Miss Haggin and Miss Enz thanked the Mayor Backus and Council
for their support.
C. Proclamation - 2017 Heritage Tree
Mayor Backus to proclaim the Big Leaf Maple, located on Hole #9 at
the Auburn Golf Course, as our "2017 Heritage Tree" in the city of
Auburn.
Mayor Backus read and proclaimed the Big Leaf Maple as the 2017
Heritage Tree. Bryce Landrud, Chair of the Urban Tree Board and.
Director Faber accepted the proclamation and thanked Mayor
Backus and Council for their support..
D. Proclamation - Stand Against Racism Day
Mayor Backus to proclaim April 28, 2017 as Stand Against Racism
Day.
Mayor Backus read and proclaimed April 28th as Stand Against
Racism Day. Mercedes Rippel, YWCA BankWork$ Program
Manager, thanked Mayor Backus and Council for the proclamation.
E. Proclamation - International Earth Day
Mayor Backus to proclaim April 22, 2017 as "International Earth
Day" in the city of Auburn.
Mayor Backus read and proclaimed April 22nd as International Earth
Day.
F. Proclamation - Sexual Assault Awareness Month
Mayor Backus to proclaim April as "Sexual Assault Awareness
Month" in the city of Auburn.
Mayor Backus read and proclaimed April as Sexual Assault
Awareness Month.. Katie Gardner -Boehm accepted the
proclamation and thanked Mayor Backus and Council for bringing
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City of -Auburn Council Meetina_Minutes April 17, 2017
awareness to this important issue. Leg islative Update by
Representative Morgan Irwin 31st District.
Representative Irwin stated the legislature is working on the
McCleary legislation. The legislature has fully funded four of the fie
issues, and the only item that is not fully funded at this time is
teacher pay.
Representative Irwin. stated he sponsored a bill to fight human
trafficking. The City of Seattle is rated the fourth highest City in the
nation for human trafficking. He is also supporting transportation
funding. There has been $300,000.00 set aside for a traffic study for
Highway 410. He also supports a drug donation bill so that people
will be able to donate unused drugs back to the community.
Council thanked Representative Irwin for his hard work and
representation of Auburn.
III. APPOINTMENTS
There was no appointment for Council consideration.
IV. AGENDA MODIFICATIONS
A legislative update by Representative Morgan Irwin was added to the
agenda and Resolution No. 5291 was removed from the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2016 Community Development Block Grant Annual
Action Plan Amendment (Hinman)
City Council to conduct a public hearing on the proposed
amendment of the 2016 Annual Action Plan for Community
Development Block Grant (CDBG) Projects
Director Hinman stated in 2016 staff recognized the City had
unspent CDBG funds. The funds were allocated to three
projects, and one of the projects lagged and did not fully
spend the funds by the end of 2016. These funds have
been reprogrammed to housing repair and for reconstruction
of the bathroom at Les Gove Park.
Director Faber explained the new proposed project is a
restroom at Les Gove Park. The project was scheduled for
design in the 2.017 and construction in 2018.
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City of. Auburn Council Meetinq Minutes _ April 17.2017
Councilmember Peloza asked if the City did not use the
grant funds for the restroom what other projects could the
funds be used for. Director Hinman explained that because
CDBG Grants are federal funds the projects have to fit within
the HUD guidelines and because these funds are from a
previous funding cycle they must be used on a project
immediately or the City will risk losing these- funds for future
funding cycles.
Councilmember Peloza asked staff to confirm the funds
could be used in a different focus.
Mayor Backus opened the hearing at 7:45 p.m. No one
came forward to speak. The Mayor continued, the public
hearing to the May 1, 2017 City Council Meeting.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue: Those wishing to speak are
reminded to sign in on the form provided
There was no audience participation.
C. Correspondence
There was no correspondence for Council review.
COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett reported on behalf of the Finance ad hoc
committee that reviews claims and payroll vouchers. Councilmember
Baggett reported he and Councilmember Wagner reviewed the payroll
vouchers in the approximate amount of $2 million and claims vouchers in
the amount of approximately $5.6 million. The ad hoc committee had no
questions and recommends approval of the claims and payroll vouchers
as described on the Consent Agenda.
Councilmember DaCorsi reported on behalf of the ad hoc committee for
the selection of Deputy Mayor. He said the Committee is wrapping up
their work and will have a presentation for the full Council at the May 15th
Council meeting.
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City of Auburn _Council- Meeting_Minutes April 17, 2017
Councilmember Trout -Manuel reported on behalf of the Inclusive/Safer
City ad hoc committee. She said the Committee will have a. presentation
at the April 24th Study Session.
Deputy Mayor Wales reported on behalf of the ad hoc committee for the
$20 car tab fee. She stated the committee will be looking at the loss or
gain of revenue and what it would cost to collect the funds. The roads
need approximately $7 million a year in funding.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to -be routine and will be enacted by one motion in the form listed.
A. Minutes of the April 3, 2017 Regular City Council Meeting
B. Claims Vouchers
Claims voucher numbers 443333 through 443512 in the amount of
$4;677,200.81 and four wire transfers in the amount of $960,005.30
and dated April 17, 2017.
C. Payroll Vouchers
Payroll check numbers 537213 through 537237 in the amount of
$569,355.74 and electronic deposit transmissions in the amount of
$1,517,766.58 for a grand total of $2,087,122.32 for the period
covering March 30, 2017 to April 12, 2017.
D. Public Works Project No. CP1107
City Council to grant permission to advertise Project No. CP1107,
Fulmer Well Field Improvements, Contract 17-09.
E. Public Works Project No. CP1515
City Council to approve Final Pay Estimate No. 7 to Contract No.
16-18 in the amount of $51,906.89 and accept construction. of
Project No. CP1515, 2016 Local Street Reconstruction and
Preservation Project.
F. Public Works Project No. CP1606
City Council to approve Change Order No. 01 in the amount of
$63,190.70 to Contract No. 17-04 for work on Project No. CP1606,
Auburn Teen and Community Center (H Street SE Extension)
Deputy Mayor Wales moved and Counc'ilmember Trout -Manuel
seconded to accept the consent agenda.
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City of. Auburn Council Meeting Minutes April 17, 2017
Deputy Mayor Wales asked for clarification on the change order for
Public Works Project CP1606. Director Faber explained it is for
additional curbs and gutters on Auburn Way South. The City has a
contractor doing curbs and gutters in a different area as part of the
project. The area in front of Big Daddy's will need the sidewalk cuts
repaired and it will be more cost effective to have the same
contractor do both portions of work along with only having to close
Auburn Way South once. _
Deputy Mayor Wales asked if the funds could be spent for roads.
Director Snyder stated these are funds that were allocated to the
Auburn Teen and Community Center (H Street SE Extension).
Councilmember Trout -Manuel stated the Big Daddy's area is
supposed to be used for car shows. She asked why take out the
sidewalk cuts that allow access to the area. Assistant Director Gaub
stated there is access to the area from a separate access roint not
on Auburn Way South. Leaving the sidewalk cuts is a safety
concern because cars could drive into the park from Auburn Way
South thinking it was an access point.
Councilmember DaCorsi stated a 16 percent change order is a
concern. Expanding the work that an existing contractor is doing
would explain the increased cost. Assistant Director Gaub confirmed
there will be cost savings if the City uses the existing contractor
instead of going out to bid on the curb and gutter repairs as a
separate project.
Deputy Mayor Wales stated the City can use CDBG funds for
sidewalks. She asked if this project could use the CDBG funding
and use the funds from the General fund for road repairs. Director
Faber stated if the City uses CDBG funds for this project the
reporting requirements change and any cost savings would be lost.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
Councilmember Peloza asked for staff to bring the costs for demolishing
the public restroom at Les Gove Community Campus in its entirety and
replace it with two Sani Cans that are handicap accessible for one year.
Deputy Mayor Wales stated she would like staff to provide additional
documentation from HUD stating the City could not save the 1.5% grant
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City of Auburn. Council Meeting. Minutes. _ _ __ __ _ April 4T 2017
funds awarded for additional projects. She stated. she would like to see
the food bank considered for CDBG Grant funds. She also requested staff
provide a list of projects submitted to HUD besides the restrooms and the
reason for denial.
Councilmember DaCorsi asked if the City has on. obligation period and
expenditure period. Director Hinman explained HUD reviews the City's
spending in November at that time they expect the funds to be spent
down to approximately 1.5% of the total grant.
Deputy Mayor Wales expressed a concern that the Council was notified of
the missed deadlines and required new project at the last minute:.
Councilmember Trout -Manuel stated the City has other important projects
like homelessness and roads that Council would like to focus on funding.
IX. NEW BUSINESS
There was no new business.
X. ORDINANCES
A. Ordinance No. 6644
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 18.04.625, 18.23.030, and 18.57,035 of the City
Code, relating to the residential uses allowed in the C-1, Light,
Commercial Zoning District, and development standards for mixed-
use development
Deputy Mayor Wales moved and Councilmember Trout -Manuel
seconded to adopt Ordinance No. 6644.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6648
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new section 9.96.030 of the Auburn City Code relating to
vehicle trespass
Councilmember Holman moved and Councilmember DaCorsi
seconded to adopt Ordinance No. 6648.
Councilmember Holman stated this ordinance gives the police
another tool to combat property crime.
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XI.
XII.
City of Auburn Council Meetina_Minutes ___ _ April 17, 2017
MOTION CARRIED UNANIMOUSLY. 7-0
RESOLUTIONS
A. Resolution No. 5287
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing to consider a franchise agreement with
MClmetro Access Transmission Services Corp., D/B/A Verizon
Access Transmission Services, a Delaware Corporation; a franchise
for telecommunications services
Deputy Mayor Wales moved and Councilmember Baggett seconded
to adopt Resolution No. 5287.
MOTION CARRIED UNANIMOUSLY, 7-0
B. Resolution No. 5290
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept federal grant funds to be
administered through the Washington State Department of
Transportation for the A St SE Corridor Signal Safety & Operations
Improvements Project
Councilmember Peloza moved and Councilmember Trout -Manuel
seconded to adopt Resolution No.. 5290.
MOTION CARRIED UNANIMOUSLY. 7-0
MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Councilmember DaCorsi reported he attended the Senior Center
Coffee Hour.
Councilmember Wagner reported he attended the Puget Sound
Regional Council Policy Board meeting.
Deputy Mayor Wales reported she attended the Junior City Council
meeting. The Junior City Council will be presenting at the Study
Session next week on their trip to the National League of Cities
Conference.
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City of Auburn Council Meetina Minutes April 1.7._2017
Councilmember Baggett reported he attended an Emergency
Management Advisory Committee meeting.
Councilmember Peloza reported he attended the Easter Luncheon
at the Senior Center and the King County Watershed Advisory
Group meeting.
B. From the Mayor
Mayor Backus reported that she attended the final State of the City
address by City of Kent Mayor Suzette Cook, the Kiwanis lunch
meeting, and the Sister City travel to Guanghan, Sichuan Province,
Republic of China.
XIII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8'40 p.m.
APPROVED THE 1st DAY OF May, 2017.
ANCYKUS, MAYOR "hawn Campbell, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
Internet: http//www.auburnwa.gov
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