HomeMy WebLinkAbout06-05-2017 CITY COUNCIL AGENDACity Council Meeting
June 5, 2017 - 7:00 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
III. APPOINTMENTS
IV. AGENDA MODIFICATIONS
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendation to the City Council, if any.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the May 15, 2017 Regular City Council Meeting*
B. Claims Vouchers (Coleman)
Claims voucher numbers 443870 through 444118 in the amount
of $1,391,786.34 and four wire transfers in the amount of $1,061,228.54 and
dated June 5, 2017; and
Page 1 of 31
claims voucher number 427 in the amount of $371.58 and wired on May 11,
2017.
C. Payroll Vouchers (Coleman)
Payroll check numbers 537311 through 537337 in the amount of $715,721.52
and electronic deposit transmissions in the amount of $1,543,905.32 for a grand
total of $2,259,626.84 for the period covering May 11, 2017 to May 31, 2017.
D. Project No. CP1518 (Hinman)
City Council to approve Final Pay Estimate No. 5 to Contract No. 15-19 in the
amount of $0 and accept construction of Project No. CP1518, Auburn City Hall
Council Remodel.
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
VIII. UNFINISHED BUSINESS
IX. NEW BUSINESS
X. RESOLUTIONS
A. Resolution No. 5298* (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, waiving
competitive bidding requirements for the procurement of pressure reducing valve
stations associated with CP1617 Lea Hill Pressure Reducing Valve (PRV)
Stations Capital Project
(RECOMMENDED ACTION: City Council adopt Resolution No. 5298.)
B. Resolution No. 5299* (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, setting the
time and date for a public hearing before the City Council on the 2018-2023
Transportation Improvement Plan
(RECOMMENDED ACTION: City Council adopt Resolution No. 5299.)
XI. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
B. From the Mayor
XII. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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Page 3 of 31
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the May 15, 2017 Regular City Council Meeting
Date:
May 31, 2017
Department:
City Attorney
Attachments:
5-15-2017 minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:June 5, 2017 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 4 of 31
Page 1
CITY COUNCIL
MEETING MINUTES
MAY 15, 2017 7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:01 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-
Manuel, and Rich Wagner.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were present: Community
Development and Public Works Director Kevin Snyder; Parks, Arts
and Recreation Director Daryl Faber, Director of Administration
Dana Hinman, Finance Director Shelley Coleman, City Attorney
Daniel B. Heid, Police Chief Bob Lee, Innovation and Technology
Director Paul Haugan, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, and City Clerk Danielle
Daskam.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. Proclamation - Affordable Housing Week
Mayor Backus to proclaim May 15-22, 2017 as Affordable Housing
Week in the city of Auburn.
Mayor Backus read and presented a proclamation declaring May
15-22, 2017 as Affordable Housing Week in the City of Auburn.
Sylvia Fuerstenber from Nexus and Joy Scott from King County
Housing and Homelessness Partnership accepted the proclamation
and thanked the Mayor and Council for their support.
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City of Auburn Council Meeting Minutes May 15, 2017
Page 2
B. Proclamation - "Never Again Day"
Mayor Backus to proclaim May 22, 2017 as "Never Again Executive
Order 9066 Day" in the city of Auburn.
Reverend Koshin Ogui from the White River Buddhist Temple led
those in attendance in prayer and a moment of silence.
Mayor Backus read and presented a proclamation declaring May 2,
2017 as Never Again Executive Order 9066 Day in the City of
Auburn. Ms. Nancy Hatfield daughter of Lewis Hatfield accepted
the proclamation and thanked the Mayor and Council for
recognizing this day.
C. Proclamation - National Public Works Week
Mayor Backus to proclaim May 21-27, 2017 as "National Public
Works Week" in the city of Auburn.
Mayor Backus read and presented a proclamation declaring May
21 -27, 2017 as National Public Works Week. Assistant Director
Gaub accepted the proclamation and shared a video of projects
from the Public Works Department.
III. APPOINTMENTS
There was no appointment for Council consideration.
IV. AGENDA MODIFICATIONS
There was no modification to the agenda
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
There was no public hearing scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
Vicki Bates, 5724 Olive Ave SE, Auburn
Ms. Bates works in the Auburn School District. She said she has
students whose parents are undocumented. She spoke in favor of
Ordinance No. 6651.
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City of Auburn Council Meeting Minutes May 15, 2017
Page 3
Michelle Baker – 5402 Olive Ave SE, Auburn
Ms. Baker works at Mt Baker Middle School. She stated the City
needs to support the community. She wants the Council to adopt a
sanctuary city ordinance.
Tom Noanan, 31225 112th Ave SE, Auburn
Mr. Noanan stated he is an Auburn resident and he has to follow
the rules and laws. He is concerned about the rising costs of living
in Auburn. He stated the City should not be a sanctuary city, but
does want Auburn to be welcoming to all legal citizens.
Sara Baker, 1402 3rd Ave
Ms. Baker thanked the Mayor and Council for recognizing
Affordable Housing Week. She recommended several
amendments for Council to consider on Ordinance No. 6652.
Guadalupe Macias Rivera, 3731 H Street NE, Auburn
Ms. Rivera stated the dreamers are the future of the City. She
asked Council to adopt Ordinance No. 6651.
Erandi Flores, 747 37th ST SE
Ms. Flores stated she comes from an undocumented family. She
understands that one councilmember was offended when people
said Council was not listening. She will not give up trying to help
change the laws.
German Camacho, 520 Pike Street NW, Auburn
Pastor Camacho spoke of values in the Hispanic community. He
spoke in favor of Ordinance No. 6651.
Nadia Bucio, 747 37th St SE, Auburn
Ms. Bucio requested Council to support Ordinance No. 6651.
Antonio Flores, 747 37th St SE, Auburn
Mr. Flores talked about various times ICE has been in the Hispanic
community. He asked Council support Ordinance No. 6651.
Mark Grouse, 747 37th St SE, Auburn
Mr. Grouse stated he has lived in Auburn for 30 years. He spoke in
favor of Ordinance No. 6651.
Maria Cruz, 401 37th St SE No 104, Auburn
Ms. Cruz spoke in favor of Ordinance No. 6651.
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City of Auburn Council Meeting Minutes May 15, 2017
Page 4
Ariana Cruz, 602 29th Street, Auburn
Ms. Cruz stated she is in agreement with the Auburn Can
organization.
Zulma Koonez, 2802 D Place SE, Auburn
Ms. Koonez spoke as a group of mothers with children in the
Auburn School District. They requested the City approve Ordinance
No. 6651.
Charlena Razo Moultine, 2012 3rd Ct SE, Auburn
Ms. Razo Moultine asked Council to support Ordinance No. 6651.
Wendy Pantooha, 2012 Grand Ave, Tacoma
Ms. Pantooha stated she works in the detention center in Tacoma.
She stated people need to fight against a fascist and racist system.
Erasmo Warmer, 320 32nd St SE, Auburn
Mr. Warmer spoke in favor of Ordinance No. 6651.
Diane Aid, 123 L St NE, Auburn
Ms. Aid spoke in favor of Ordinance No. 6651.
Juan Jose, 5124 S Main Street, Seattle
Mr. Jose stated he organizes a peaceful march in May every year
to bring attention to the Hispanic community. He spoke in favor of
Ordinance No. 6651
Videl Rojas, 123 L Street NW
Mr. Rojas asked Council to pass the Ordinance No 6651.
Maribel Montes De Oca, 1520 Pike St NW
Ms. Montes De Oca spoke in favor of Ordinance No. 6651.
Megan Hyla, 600 Andover Park West, Tukwilla
Ms. Hyla works for King County Housing. She spoke in favor of
Ordinance No. 6652 including the proposed amendments.
George Poston, 12725 SE 312 St Auburn
Mr. Poston spoke in favor of both Ordinance No. 6651 and
Ordinance No. 6652.
Rick Hood, 5619 Elizabeth Loop SE, Auburn
Mr. Hood spoke in favor of Ordinance No. 6651.
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City of Auburn Council Meeting Minutes May 15, 2017
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Steve Mattioli, 30610 114th PL SE, Auburn
Mr. Mattioli spoke in favor of Ordinance No. 6651.
Victoria Pacho, 31101 116th Ave SE, Auburn
Ms. Pacho asked Council to listen to the residents. She stated the
Council does not vote for the Ordinance, they will be voted out.
Noel Trujillo Garcia, 401 37th ST SE, Auburn
Mr. Garcia does not want to be separated from her parents. She
spoke in favor of Ordinance No. 6651.
Arthur Troncoso, 6210 Nathan Ave SE, Auburn
Mr. Troncoso spoke in favor Ordinance No. 6651. He would like to
see funds put forward to help the immigrant families.
Tina Sanchez, 1203 22nd St NE, Auburn
Ms. Sanchez spoke in favor of Ordinance No. 6651.
Dan Peters, 3105 M St SE, Auburn
Mr. Peters spoke in opposition of Ordinance No. 6651. He stated
he is concerned about losing federal funding if the City approves
the proposed ordinances.
Ariana Vallejo, 401 37th St SE
Ms. Vallejo spoke in favor of Ordinance No. 6651.
Vicardo Carranza, 508 S Answorth Ave, Tacoma
Mr. Carranza spoke in favor of sanctuary cities.
Nona Lynn Board, 3243 S 366th St, Auburn
Ms. Board spoke in favor of Ordinance No. 6651.
Kira Zylstra, 1415 N 97th St, Seattle
Ms. Zylstra stated she works for All Home of King County and she
is in favor of Ordinance No. 6652 with the suggested changes.
Pedlana Nouva, 6600, Seattle
Ms. Nouva stated the homeless issue is not a Hispanic issue. The
Hispanic community pays taxes without the same benefits. And she
feels the government has violated the human rights of the Hispanic
community.
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City of Auburn Council Meeting Minutes May 15, 2017
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Megan Murphy, 1111 E Madison St, Seattle
Ms. Murphy spoke of immigration injustice.
Clara Flores, 747 37th St SE, Auburn
Ms. Flores spoke as a taxpayer that pays taxes and as an
undocumented worker who will not receive benefit from those
taxes.
Diego Izquierdo, 4040 Auburn Way S, Auburn
Mr. Izquierdo stated as a Junior City Councilmember he wants to
advise Council of what he sees from students at Auburn High
School. Students are afraid. He does not see the Ordinance as a
political statement but more as a way to help people feel protected.
Brian Rivera, 123 C St NW, Auburn
Mr. Rivera spoke in favor of Ordinance No. 6651.
Ana Lynn, 123 L Street NE, Auburn
Ms. Lynn thanked Council for their time and consideration on the
issue of Ordinance No. 6651.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett reported on behalf of the Finance ad hoc
committee that reviews claims and payroll vouchers. Councilmember
Baggett reported he and Councilmember Wagner reviewed the payroll
vouchers in the approximate amount of $2.1 million and claims vouchers
in the amount of approximately $6.6 million. The ad hoc committee
recommends approval of the claims and payroll vouchers as described on
the Consent Agenda.
Councilmember DaCorsi, chair of the ad hoc committee on the selection
of the Deputy Mayor, reported the ad hoc committee met earlier this
evening and will present their recommendation at next Council Study
Session.
Councilmember Trout-Manuel, chair of the ad hoc committee on safe and
inclusive city stated there is a resolution and ordinance on the agenda for
Council consideration tonight.
Deputy Mayor Wales reported the ad hoc committee on the $20.00 car
license fee met this evening at 6:00. The next meeting of the ad hoc
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City of Auburn Council Meeting Minutes May 15, 2017
Page 7
committee is scheduled for June 5, 2017 at 6:00 p.m. The Committee is
reviewing the needs for the City’s arterial and collector roads.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the May 1, 2017 Regular City Council Meeting
B. Claims Vouchers (Coleman)
Claim voucher numbers 443671 Through 443869 in the amount of
$6,582,490.93 and two wire transfers in the amount of $2911.34
and dated May 15th, 2017.
C. Payroll Vouchers (Coleman)
Payroll check numbers 537276 through 537310 in the amount of
$574,217.29, electronic deposit transmissions in the amount of
$1,512,084.91 for a grand total of $2,086,302.20 for the period
covering April 27, 2017 to May 10, 2017.
D. Public Works Project No. MS1510* (Snyder)
Award Small Works Contract No. 17-01, to A&D Quality
Construction Co., LLC on their low bid of $59,950.00 plus
Washington State sales tax of $5,995.00 for a total contract price of
$65,945.00 for Project No. MS1510, 104th Ave SE Building
Demolition
E. Public Works Project No. CP1107* (Snyder)
Award Contract No. 17-09 to Award Construction, Inc. on their low
bid of $690,600.00 plus Washington State sales tax of $69,060.00
for a total contract price of $759,660.00 for Project No. CP1107,
Fulmer Well Field Improvement Project.
F. Public Works Project No. CP1511* (Snyder)
Award Contract No. 17-12, to Active Construction, Inc. on their low
bid of $1,479,675.54 plus Washington State sales tax of
$103,722.35 for a total price of $1,583,397.89 for Project No.
CP1511, M Street SE Improvements (3rd Street SE to East Main
St) project
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City of Auburn Council Meeting Minutes May 15, 2017
Page 8
G. Public Works Project No. CP1523* (Snyder)
Award Contract No. 17-05 to CPM Development Corporation DBA
ICON Materials on their low bid of $827,290.25 for Project No.
CP1523, Lake Tapps Parkway Preservation Project
Deputy Mayor Wales moved and Councilmember Trout-Manual
seconded approval of the Consent Agenda.
The consent agenda consist of minutes, claims and payroll
vouchers, and public works projects
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
A. Safer Cities/Inclusive Cities* (Heid/Hinman)
ORDINANCE NO. 6651
An Ordinance of the City Council of the City of Auburn,
Washington, adding a new Section 1.02.030 of the Auburn City
Code relating to the powers and duties of City officers and
employees, including the affirmation of the value of all auburn
residents
RESOLUTION NO. 5284
A Resolution of the City Council of the City of Auburn, Washington,
affirming of the value of all auburn residents
Mayor Backus reminded Council there was already a motion on the
floor from the previous meeting to approve Resolution No. 5284.
City Attorney Heid explained he recommended a resolution over an
ordinance due to the fact this only effects City of Auburn
employees and a resolution is the more appropriate document for
an employee policy.
Police Chief Lee explained that if there is a problem currently with
an employee breaking City policy the discipline structure is clear
and can be dealt with quickly. If the City adopts the proposed
ordinance then the violation would have to go through the court. He
believes this would take longer and not be as effective.
Mayor Backus explained the proposed ordinance is not a sanctuary
city ordinance or resolution.
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City of Auburn Council Meeting Minutes May 15, 2017
Page 9
Councilmember Wagner stated he spoke in favor of an Ordinance
previously but because of the revisions to the proposed resolution
he is now in favor of a resolution.
MOTION PASSED 4-3
Deputy Mayor Wales, Councilmember Trout-Manual and
Councilmember Peloza voted no.
Councilmember Trout-Manual requested City Attorney Heid explain
why the ordinance is not preferable. City Attorney Heid stated the
City does not have an employee policy enacted by ordinance. The
ordinance would only affect City employees. Any alleged violation
would have to go through the court.
Mayor Backus explained the only difference is if an employee was
accused of a violation of the policy under the ordinance the issue
would have to have a court action.
Deputy Mayor Wales stated she feels the next step is for Council to
consider funding assistance for residents working on their
immigration status.
Councilmember Holman made a Point of Order. The Council was
having discussion without a motion on the floor.
IX. NEW BUSINESS
There was no new business.
X. ORDINANCES
A. Ordinance No. 6643* (Snyder)
An Ordinance of the City Council of the City of Auburn,
Washington, granting to MCImetro Access Transmission Services
Corp., D/B/A Verizon Access Transmission Services, a Delaware
Corporation, a franchise for telecommunications services
Deputy Mayor Wales moved and Councilmember Baggett
seconded to adopt Ordinance No. 6643.
MOTION CARRIED UNANIMOUSLY. 7-0
CA.A Page 13 of 31
City of Auburn Council Meeting Minutes May 15, 2017
Page 10
B. Ordinance No. 6652* (Heid/Hinman)
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Chapter 5.22.045 of the Auburn City
Code, related to the regulation of Fair Housing Practices
Deputy Mayor Wales moved and Councilmember Holman
seconded to adopt Ordinance No. 6652.
Councilmember DaCorsi made a motion to amend Ordinance No.
6652, Section 1 to read as follows:
Section 1. New Section to City Code. A new Section
5.22.045 to the Auburn City Code, entitled “Additional rental
housing business license criteria for multi-family dwelling units,” is
created to read as follows:
5.22.045 Additional rental housing business license criteria for
multi-family dwelling units.
In addition to the business license criteria set forth in section
5.20 2.040 of this chapter, rental housing businesses consisting of
multi-family dwelling units shall comply with the following license
requirements:
A. Property owners, property managers, landlords, and their
agents, who offer for rent or lease “multi-family dwelling units” as
defined in this section may not refuse to rent or lease a such a
dwelling unit to any residential tenant or prospective residential
tenant or otherwise discriminate or retaliate against any residential
tenant or prospective residential tenant solely on the basis that the
person proposes to pay a portion of the rent from a “source of
income” as defined in this section.
B. If property owners, property managers, landlords, and/or
their agents elect to use a rent to income ratio in the rent
calculation process any form of income, such as a rent voucher or
subsidy, shall be deducted from the total monthly rent calculation
for meeting income criteria in the rental screening process.
C. For the purposes hereof, the following definitions shall
apply:
1. “Multi-family dwelling units” means housing where two or
more separate housing units for residential inhabitants are
contained within one building or several buildings within one
complex.
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City of Auburn Council Meeting Minutes May 15, 2017
Page 11
2. “Source of income” includes income derived from social
security, supplemental security income, other retirement programs,
and any federal, state, local subsidy programs, including housing
assistance, public assistance, and general assistance programs.
D. The provisions of this section shall not apply if the
dwelling unit does not qualify for participation in the tenant's
“source of income” program. However, any property owner,
manager or agent that refuses to rent a dwelling unit to a person
based upon the proposed use of funds from a “source of income”
must notify that person in writing of the reasons why the dwelling
unit is ineligible for participation in the particular “source of income”
program. Refusal to allow a health and safety inspection of the
property by a public housing authority or subsidy program inspector
shall not be considered a legitimate basis for refusing to rent due to
program ineligibility.
E. The provisions of this section shall not apply where one
portion of a duplex unit is owner occupied.
Councilmember Holman seconded the motion to amend.
Councilmember Wagner asked if the proposed ordinance had been
commented on by the rental housing association. Councilmember
DaCorsi stated he has not spoken to them.
MOTION TO AMEND CARRIED UNANIMOUSLY. 7-0
MOTION AS AMENDED CARRIED UNANIMOUSLY. 7-0
XI. MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Councilmember Holman stated May 15th is Police Officer Memorial
Day. He listed the officers that have died in the line of duty.
There were no other Council reports
B. From the Mayor
There was no report from the Mayor.
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City of Auburn Council Meeting Minutes May 15, 2017
Page 12
XII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 10:04 p.m.
APPROVED THE 5th DAY OF June, 2017.
NANCY BACKUS, Mayor Shawn Campbell, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk’s
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk’s Office.
Internet: http://www.auburnwa.gov
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City of Auburn Council Meeting Minutes May 15, 2017
Page 13
CA.A Page 17 of 31
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
June 1, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 443870 through 444118 in the amount of $1,391,786.34
and four wire transfers in the amount of $1,061,228.54 and dated June 5, 2017; and
claims voucher number 427 in the amount of $371.58 and wired on May 11, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:June 5, 2017 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 18 of 31
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
June 1, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 537311 through 537337 in the amount of $715,721.52
and electronic deposit transmissions in the amount of $1,543,905.32 for a grand total
of $2,259,626.84 for the period covering May 11, 2017 to May 31, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:June 5, 2017 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 19 of 31
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project No. CP1518
Date:
May 17, 2017
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to approve Final Pay Estimate No. 5 to Contract No. 15-19 in the amount
of $0 and accept construction of Project No. CP1518, Auburn City Hall Council
Chambers Remodel.
Background Summary:
The purpose of this project was to improve lighting, sound quality, aesthetics, visibility, and to increase
the audience capacity of the existing Council Chambers at Auburn City Hall. The project was part of the
City’s overall efforts to repair and modernize City Hall.
The total amount paid under this construction contract is $334,761.62, which includes payment for Bid
Alternate #1 in the amount of $17,400.000 for the ADA ramp, Change Oder #1 in the amount of
$2,923.54 for a carpet change, sprinkler heads, door controls, and a credit for eliminating a panel, and
Change Order #2 in the amount of $162.67 to account for an increase in sales tax (9.5% to 10%).
The total anticipated project cost matches the total amount budgeted in current and
past years at $600,000.00. The budget includes $250,000.00 in the 328 Capital
Improvement fund and $350,000.00 in the 568 IT fund.
Reviewed by Council Committees:
Councilmember: Staff:Hinman
Meeting Date:June 5, 2017 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 20 of 31
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5298
Date:
May 30, 2017
Department:
CD & PW
Attachments:
Resolution No. 5298
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5298.
Background Summary:
Resolution No. 5298 waives competitive bidding requirements for procurement of
Pressure Reducing Valve (PRV) Stations for the Lea Hill PRV Stations replacement
project (Capital Project No. CP1617). Under normal circumstances, the PRV Stations
would have been included in the construction contract that will be competitively bid.
However, since the City only accepts PRV Stations manufactured by GC Systems, the
City may waive the competitive bidding requirements since there is only one single
source of supply. Waiving the competitive bidding requirements for the PRV
procurement will allow the City to procure the PRV Stations in advance of bidding the
construction contract which will shorten the overall construction duration time.
Shortening the construction duration time is important as the PRV Stations are located
in high groundwater areas where installation of the Stations outside summer months
increases risks and construction costs. The shortened construction time should allow
the project to be completed this summer.
The Project includes work on 5 PRV Stations shown on the attached vicinity map. Of
these, 3 are being replaced and require the purchase of new GC Systems PRV
Stations.
Permission to award the construction contract will be brought to a future City Council
meeting as a consent item.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:June 5, 2017 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 21 of 31
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 22 of 31
RESOLUTION NO. 5 2.9 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, WAIVING COMPETITIVE BIDDING
REQUIREMENTS FOR THE PROCUREMENT OF PRESSURE
REDUCING VALVE STATIONS ASSOCIATED WITH CP1617
LEA HILL PRESSURE REDUGING VALVE (PR STATIONS
CAPITAL PROJECT
WHEREAS, as part of project CP1617 Lea Hill PRV Stations (Projec4), 4he City of
Aubum (City) is replacing three existing pressure reducing valve (PR stations; and
WHEREAS the construction contract for the Project will be awarded on the basis
of the lowest responsible bidder, and would normally specify 4he purchase and installation
of the GC Systems PRV stations by the contractor, and
WHEREAS, a long lead time is anticipated for the fabrication and delivery of the
PRV stations for the Project; and
WHEREAS, the PRV stations are to be located in steep hillsides with high
groundwater conditions and it is essential to replace fhe existing PRV stations during the
summer dry season when groundwater conditions are lower; and
WHEREAS, procurement of the PRV stations by the City in advance of
commencement of Project construction will allow the Project to be completed this
summer; and
WHEREAS, since the engineer's estimate for the construction of the Project
exceeds bid limits, procurement of equipment and material such as the PRV Sta4ions is
required to be formally bid; and
Resolution No. 5298
May 31, 2017
Page 1
RES.A Page 23 of 31
WHEREAS, pursuant to RCW 39.04.280 the City may waiye competitive bidding
requirements for procurement of equipment and materials by resolu4ion when there is
only a single sole source of the equipment and materials; and
WHEREAS, the City's PRV stations; those being replaced and those remaining,
are standardized, containing PRV's manufactured by GC Systems; a.nd
WHEREAS, PRV stations contain numerous specialized components that must tie
maintained and occasionally replaced by individuals who are familiar with the operation
of the particular model; and
WHEREAS, failure to maintain standardization between fhe City's FRV systems
will not be cost, space and 4ime efficient, and will diminish maintenance reliability, since
doing so would result in the City maintaining a subsfantial spare parts inventory and
obtaining familiarity with various maintenance practices for diffe.ring specialized stations;
and
WHEREAS, it is in the putilic interest to waive bidding re:quirements for the
purchase of PRV stations in order to maintain compatibility, uniformity, and familiarity
between stations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. Due to the single source of supply of the PRV stations the City needs
to acquire, and special market conditions associated therewith, the competitive bidding
requirements are waived for the purchase of PRV stations for project CP1617, Lea Hill
Resolution No. 5298
May 31, 2017
Page 2
RES.A Page 24 of 31
PRV Stations and the City may perform direct nego4iations in order to make such
purchase.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon passage
and signatures hereon.
Passed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP VED AS TO FORM:
Daniel B. H ' i A omey
Resolution No. 5298
May 31, 2017
Page 3
RES.A Page 25 of 31
101
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122ND PL SERES.A Page 26 of 31
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5299
Date:
May 25, 2017
Department:
CD & PW
Attachments:
Res 5299
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5299.
Background Summary:
The purpose of this Resolution is for the City Council to set a time and date for a
public hearing to amend the Six Year Transportation Improvement Program.
A summary of the proposed changes was presented at the City Council Study Session
on May 22nd.
The Six-Year Transportation Improvement Program (TIP) is required to be amended
annually by RCW 35.77.010. The primary importance of the TIP is that, in most
instances, projects must be included on the TIP to be eligible for state and federal
grant programs. The TIP identifies secured or reasonably expected revenues and
expenditures for each of the projects included in the TIP. Typically, projects listed in
the first three years of the document are shown as having secured funding while
projects in years 4, 5, and 6 can be partially or completely un-funded.
The TIP is a multiyear planning tool and document for the development of
transportation facilities within the City and does not represent a financial commitment
by the City. Once the TIP is approved, projects are budgeted and funded through the
City’s biennial budget. The TIP sets priorities for the acquisition of project funding and
is a prerequisite of most grant programs. Staff also uses the TIP to coordinate future
transportation projects with needed utility improvements.
SUMMARY OF PROPOSED AMENDMENTS TO THE 2018-2023 TIP
Deletions: The following projects are proposed to be removed:
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 27 of 31
• TIP 6: S 272nd Street/277th Street Corridor ($8.86M) – Will be completed in
2017
• TIP 13: Mohawks Plastics Site Wetland Monitoring ($0.62M) – Completed
• TIP 22: Lake Tapps Parkway Preservation ($0.95M) - Will be completed in 2017
• TIP 43: Auburn Way S (SR-164) Corridor Safety Improvements ($2.97M) – Will
be completed in 2017
• TIP 58: M Street SE Storm Improvements ($0.48M) - Will be completed in 2017
• TIP 68: 37th & A Street SE Traffic Signal ($0.93M) - Will be completed in 2017
• TIP 70: B Street NW Reconstruction ($1.77M) - Will be completed in 2017
Additions: The following projects are proposed to be added:
• Auburn Way S (SR-164) – Hemlock Street to Poplar St ($20.0M): extend the
five-lane roadway section.
• A Street Loop – A Street SW to A Street SE ($1.7M) - add one-way westbound
connection with an unsignalized right-turn at A Street SE.
Other Modifications: The following projects are highlighted to point out significant
changes in scope, cost, or funding status:
• TIP 14: M Street SE & 12th Street SE Traffic Signal ($7.30M) – This project has
been combined with TIP 60: M Street SE Corridor (8th St SE to AWS).
NEXT STEPS:
Staff will continue to develop the 2018-2023 TIP update in coordination with the City
CFP planning process and budget development. Comments will be addressed and
incorporated into the final draft. A second study session review is scheduled for June
12th, and a second review with the Transportation Advisory Board is scheduled for
June 13th. The public hearing and final adoption are scheduled for the June 19th
Council meeting.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:June 5, 2017 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 28 of 31
RESOLUTION NO. 5 2 9 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SETTING THE TIME AND DATE FOR
A PUBLIC HEARING BEFORE THE CITY COUNCIL ON THE
2018-2023 TRANSPORTATION IMPROVEMENT PLAN
WHEREAS, RCW 35.77.010 requires that the City of Auburn annually
prepare and adopt a comprehensive transportation improvement program for
each ensuing six calendar years to ensure that the City will have available
advance plans as a guide in carrying out a coordinated street construction
program; and
WHEREAS, RCW 35.77.010 requires the City Council to annually
conduct a public hearing to review the work accomplished under each six-year
Transportation Improvement Program, and to adopt a revised and extended
comprehensive transportation improvement program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. PURPOSE. The purpose of this Resolution is for the City
Council to set a time and date for a public hearing on the 2018-2023
Transportation Improvement Plan, to review the work accomplished under the
program, and to identify capital transportation system improvement projects,
and relevant transportation studies.
Resolution No. 5299
May 26, 2017
Page 1
RES.B Page 29 of 31
Section 2. NOTICE OF HEARING. The Council hereby directs that a
notice specifying the time and place of the public hearing shall be published one
time in a newspaper of general circulation and the notice shall also be posted in
three public places. Such public notice shall precede the public hearing by at
least 10 days.
Section 3. DATE OF HEARING. Pursuant to the requirements of State
law, a public hearing on said 2018-2023 Transportation Improvement Program
will be held on the 19th day of June, 2017, at 7:00 p.m., or as soon thereafter
as reasonably possible, in the Council Chambers of the Auburn City Hall at 25
West Main Street in Auburn, Washington, before the City Council. All persons
interested in said 2018-2023 Transportation Improvement Program may attend
and testify at said hearing.
Section 4. AUTHORITY. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives
of this legislation.
Section 5. EFFECTIVE DATE. This resolution shall be in full force and
effect upon passage and signatures hereon.
Resolution No. 5299
May 26, 2017
Page 2
RES.B Page 30 of 31
DATED and SIGNED this day of June, 2017.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Cc,kin CLOirQ
aniel B. Heid,
City Attorney
Resolution No. 5299
May 26, 2017
Page 3
RES.B Page 31 of 31