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Home My WebLink About05-05-2014 Public Works Committee Agenda Modification � Dani Daskam City Clerk ct�-�roF * �,��:* * Interoffice iViemoranclurr� Engineering Division * WASHINGTON To: Public Works Committee From.: Ingrid Gaub, Assistant Director of Engineering%City Engineer CC: Mayor City Glerk Councilmembers Kevin Snyder, Community Development& Public Works Director Michael Hursh, Director of Administration Sarah Miller, Emergency Preparedness Manager Molly Hoisington, Secretary Date: May 5, 2014 Re: Agenda Modification for the May 5, 2014 Public Works Committee Meeting This modification transmit the following item: IV. DISCUSSION ITEMS I. Resolution No. 5068* (Hursh) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute an Interlocal Agreement befinreen the City of Auburn and Snohomish County for Mufual Assistance, and to Donate Staff Time Related to the State Route 530 Flood and Mudslide. Attaehments May 5, 2014 Page 1 of 6 t�,UBLTRN'�MC)RE THAN YOU�hAAtJINED ' 1 R@SOLUTION iVO. 5 0 6 � . A RESOLUTIQIV OF THE CITY COUNCIL OF THE CITY OF AUBURN, WA$HIIVGTON, AUTHC�RIZING� THE MAYOR � TO EXECUTE�AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF.AUBURN.AND� SNOHOMISH COUNTY FOR AAUTUAL ASSISTANCE, AND TO DONATE STAFF TIAAE RELATED TO �THE STATE ROUTE 530 FLOOD AND MUDSLIDE WHEREAS, RCW 38.56.020, Intras#ate Mutual Aid System t"System'�, was estabiished to provide for mutual ass'istance in an emergency among potitical subdivisioRs and federally recognized Indian tribes; and � WHEREAS, Snohomish CouMy request� assist�ance from all loca! jurisdictions to assist in responding to the State Route 53Q Floocf and Mudslide("SI'�de'; and WHEREAS, the S1ide was an unpreoedented natural disaster, whict� claimed at. least 40 lives, and has co5t, and is costing� Snohomish County and its� communities millions of dotlars; and WHEREAS, the City of Aubum provided City staff and civitian volunteers to provide support to fhe Snohomish County Emergency Operafions Center ("EOC'� for . � ..� approximately two weeks; Of the staif and �rolunteers thaf provided assistance to the . , EOC, tvrro were salaried employees, one was i�ou:rly, one was a corrtra�t employee, and the rest were civilian volun4eers. �l City staff obtained permission from their Department Heads and the AAayor to dep(oy, and their co-worOcers provided support so that:none of their regular work suffered,..; Therefore, there was very little addrtionai cost to��the �City (some ovefime for the haurly employee, and the cost of the contrad employee}; and � Resolution No.5068 April 29,2014 � Page 1 of 3 � �I WHEREAS, while RCW 38.56.020(3}(a) automatically includes Aubum in the System, good accounting procedures dictate that requesting and responding organiza�ons enter into vim#ten agreement� that provide for a process for obtaining . reimbursement from the requesfing jurisdiction to 4tie responding jurisdiction; and . . WHEREAS, RCW 38.56.070(9} allaws a responding jurisdidion to dor�ate. assistance provided to a requestirtg jurisdiction. Additionally, the value of� donat�d assistanae may be�used by the requesfing jurisdic�tion to qualify for federal assistance; Now, THEREF4RE, THE CIN CDUNGIL OF THE CITY QF AUBURN, WASHINGTON, HEREBY RESOLVES�as fotlows: � �' .Secbon 1. That the Ci#y Council and Mayor of the City of Aubum expresses its deepest sympathy to the Oso Community, and the Cities of Arlington and Darrington on the lass of their loved ones, colleagues, and neighbors. � . .Section 2. Thatt �the AAayor is hereby authorized to execute an Agreemerrt� between the City and Snohomish County for Mutual Assistanoe, urhich agreement shall be in substarrtial conformity with the agreemerrt attachecJ hereto as F�ch_ibit A and incorporated herein by this reference. � � � ' Sec�tion 2. That the �llayor is aufhorized to donate.the staff oasts incumed by the �City, witt� the exception of overtime, and the amount incumed for oantract employees,to Snohomish Courrty. � � �'' Section 3. That the Niayor implement s�tch administrafive prooedures as.may be neoessary to carry ou#the directives of this legisia#ion. Resolutian Na.5088 April:29,2814 � � Page 2 af S � � r Sedion._4. That this Resotution shall take effect and be in full force upon passage-and signatures hereon. Dated and Signed this day of , 2014. CITY OF�AUBURN � RIANCY BACI{!!S, AAAYUR ATTEST:. - _ Danielle E Daskam,Cit�r Cle�tc �� APPRO AS O FORM: _ _ ._ ._ _ . Daniel B. Fleid, CitSr��Atto� ey Resolution No. 5068 � April 29,2014 Page;3�of 3 Exhibit A FJVIERGENCY RESPONSE A9VD RECOVERY MUTUAL ASStSTANCE AGREEMENT THIS AGREEMENT is entered by and between Snohomish County, hereafter referred to as "Requesting Jurisdiction" and the City of Aubum, hereafter referred to as the°Responding Jurisdicdon". WHEREAS, RCW 38.56.020, Intrastate AAutual�Aid System, was establishect to � provide for mutual assistanoe in an emerigency among political subdivisions and . federally recagnized Indian tribes; and WHEREAS, the Requesting Jurisdiction has experienoed a de�ast�ting catastrophic evenf requiring immediate response and recovery efforts; and _ , WHERFJ�S; the Requesting Jurisdiccti�on and Respanding Jurisdiction are member jurisdictions of the lntrastate Mutusl Aid System; and � �� WHEREAS, mutuaf assistanc�e has been requested by the Requesting Jurisdiction firam the,Responding Jurisdiction. � � .� • ��"� BILIING AND PAYMENT: The Responding Jurisdiction wil! maintain a re�rd'of c6sts� af mutual assistance provided and submit �mely invoice(s) for reimbursement. The Requesting Jurisdiction shall prornptiy reimburse the Responding Jurisdiction for'all response and recovery expenses incurred. Such expenses must be properly ascertained, accumulated and reported.to tfie Requesting Jurisdiction. � ��' TRANSFER/ASSIGfVAJiE1dT: Neither party shall have the right to transfer or assign,. in whole or part, any or al) of its obligafions and rights hereunder without the prior written conserrt of the other pa.rty. When execx�Eed, th�s agreemerrt shall be nrtutua!i4ssistanc�Agreement , � Snohomish,County/City of Aubum Page 1 of 2 � � binding upon and shatl inure to the benefit af the parities and their suooessors in . intei�est. ��: TERM OF AGREEIWENT: This agreement shall be in force u�on signature of both .parties. If either party desires to terminate the relationship created by ifiis agreement,�then they must provide not less than ninety (90) days written natice to the � other party. �� :RELEASE AND HOLD HARMLESS: The Responcling Jurisdiction agrees Eo release and hafd harmless the Requesting Jurisdiction from any and a[I injuries, illnes"s or�losses which an individual may suffer as a result of seroing irt the above catpacity. � �� COMMAWD, CONTR�L AND COORDINATION: The Responding Jurisdiction shafl exercise direct supervisory authority over assigned individuals providing mutual assistanoe. � NANCY BACKU3, MAY�R Snohomish County Signature Da#ed: _ __ Dated: APP VED S TO FOR APPROVED AS TO FORM: � Dariiel B. �d, City �m Snohomish County Signature Datedt Dated: Mutual Assistanc�/�qreemeat SnoFiomi.sh Courrty/Cityr of Aubum Page 2 of 2