HomeMy WebLinkAbout07-24-2017 STUDY SESSION AGENDACity Council Study Session and
Special Focus Area
July 24, 2017 - 5:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A.Area Contributors to the Allenmore Behavioral Hospital (10 Minutes)(Presenters:
Ingrid Gourley-Mungia (MultiCare) and Anne McBride from CHI Fransiscan
B. Deputy Mayor Selection Ad Hoc Committee Report
C.Business License Presentation (20 Minutes) (Snyder)
D.Insurance Update (30 Minutes)(Roscoe)
IV. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS
A.Private Service Line Warranty Program (20 Minutes)(Snyder)
B.Pierce County Flood Control Zone District Opportunity Fund Interlocal
Agreement (10 Minutes)(Snyder)
C.State Traffic Signals at AWS and SR-18 (5 Minutes)(Snyder)
D.Interlocal Agreements with Pacific, Algona and VRFA for IT Services (15
Minutes)(Haugan)
V. OTHER DISCUSSION ITEMS
VI. NEW BUSINESS
VII. MATRIX
A.Matrix
VIII. ADJOURNMENT
Page 1 of 83
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
Page 2 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
Area Contributors to the Allenmore Behavioral Hospital (10
Minutes)(Presenters: Ingrid Gourley-Mungia (MultiCare) and
Anne McBride from CHI Fransiscan
Date:
July 19, 2017
Department:
Administration
Attachments:
Alliance for S. Sound Behavioral Health
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:July 24, 2017 Item Number:
Page 3 of 83
The Alliance for South Sound Behavioral Health Public & Private Funding Requests
A joint venture between MultiCare Health System and CHI Franciscan Health formed the Alliance for
South Sound Behavioral Health in 2015. The coalition is seeking to fund a $42 million project to bring a
120-bed acute psychiatric care hospital to Tacoma to serve Pierce County and South King County.
To finance the project, the coalition is seeking private and public funding. MultiCare and CHI Franciscan
have pledged $10 million each. The state of Washington has pledged $5 million and the coalition will be
going back to the state for an additional $2-$5 million in funding through a Department of Commerce
competitive grants program.
The coalition is also seeking $5-$7 million from federal sources with help from members of Washington
State congressional leaders Derek Kilmer, Patty Murray and Maria Cantwell. Local governments are
being asked to help the coalition collect $5-$6 million.
The coalition is looking to raise $5-$7 million privately through foundation support at local, regional and
national levels with William T. Weyerhaeuser, PhD, president of the Sequoia Foundation, and Brad
Cheney, executive director of the Ben B. Cheney Foundation, as the coalition co-chairs.
The Alliance for South Sound Behavioral Health Local Public Funding Requests
Municipality Amount Requested Population Status
City of Tacoma $1.5 Million 205,159 committed and approved
City of Fircrest $100,000 6,658 still in process
City of Gig Harbor $100,000 8,375 committed and approved
City of Steilacoom $100,000 6,309 still in process
Pierce County $1 Million 831,161 committed and approved
City of Auburn $400,000 76,347 still in process
City of Puyallup $250,000 39,105 still in process
City of Lakewood $350,000 59,610 not participating at this time
City of Federal Way $400,000 93,425 not participating at this time
University Place TBD 32,282 still in process
City of Sumner $150,000 9,677 still in process
City of Fife $200,000 9,550 still in process
Presenters: Ingrid Gourley-Mungia (MultiCare) and Anne McBride from CHI Fransiscan
Page 4 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
Business License Presentation (20 Minutes) (Snyder)
Date:
July 18, 2017
Department:
Community Development &
Public Works
Attachments:
PowerPoint Presentation
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:July 24, 2017 Item Number:
Page 5 of 83
AUBURN
VALUES
S E R V I C E
ENVIRONMENT
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R AT I O N
ADMINISTRATIVE SERVICES &
COMMUNITY DEVELOPMENT
SERVICES
BUSINESS LICENSING IN
AUBURN
CITY COUNCIL STUDY SESSION
JULY 24, 2017
Community Development and Public Works Department
Engineering Services Administrative Services Environmental Services
Community Development Services Maintenance & Operations ServicesPage 6 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Business licensing is regulated under Title 5
What types of businesses?
General
Auburn Based
Rental Housing
Home Occupation
Contractor
Endorsements (solicitors, massage, tow truck, pawnbroker)
Examples of what doesn’t require a license?
Landscaper (out of town)
Painter (out of town)
Delivery (out of town)
BUSINESS LICENSE CODES
Page 7 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Submit business license application to
Permit Center (in person or by email).
Routed to 6 city reviewers.
Review triggers a comment letter or an
approval.
License mailed or picked up.
BUSINESS LICENSE PROCESS
Page 8 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Planning –allowed in the zone, parking
Building –allowed in the building
Fire –hazardous material storage
Utilities –backflow, fats/oils/grease
Police –at times, background check
Traffic –trip increases
BUSINESS LICENSE REVIEW
Page 9 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Review time –2 weeks
Cost:
$50 for general (same fee since 2003)
Occasionally, a $63 inspect fee is added if there is a change in
occupancy of the building (e.g. retail to restaurant)
Residential rental:
$53 for 1 -4 dwelling units
$106 for 5 -24 dwelling units
$212 for 25 or more dwelling units
$20 -$30 for most Endorsements (e.g. solicitor, pawnbroker,
massage)
$500 for marijuana and adult entertainment endorsements
Valid for calendar year (expires 12/31)
Annually renewed (via email and mail)
3,500 active licenses
BUSINESS LICENSE BASICS
Page 10 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
What info do we collect:
Number of employees and square footage
NAICS industry codes
Verification of other required licenses (state
license; contractor license)
Contact information for owner, manager, etc.
SAFER (Safe Auburn For Every Resident) and
crime prevention training
BUSINESS LICENSE BASICS
Page 11 of 83
Jurisdiction City License Fees City B&O Tax Tax Rate
Federal Way
$80-$9,500
Based on the number of
employees
No N/A
Kent $236.52-$736.52 Based on the
number of employees Yes
Between .00046 to .00152 of gross sales &
$0.01 to $0.03 quarterly based on square footage
(50,000 square foot business with $1,000,000 in sales pays $1,500
per quarter for square footage and $460 to $1,520 of sales = $6,460
to $7,520 per year)
Renton
$150 + $67.58 per full time
employee when revenue < $1.5
million
Yes 0.00050 to 0.00085 When revenue exceeds $1.5 million annually
($2,000,000 in sales pays $1,000 to $1,700)
Sumner $40 No N/A
Covington $60 No N/A
Tukwila $67 per FTE No N/A
Burien $75 -$175 Based on the number
of employees Yes .001 of gross sales
($2,000,000 in sales pays $2,000 per year)
Des Moines $75 Yes .002 of gross sales
($2,000,000 in sales pays $4,000 per year)
Seattle $55 -$1,000 Based on Taxable
Revenue Yes .00219 to .00423
($2,000,000 in sales pays $4,380 to $8,460 per year)
Tacoma $25 -$250 Based on Gross
Income Yes .0001 to .00153
($2,000,000 in sales pays $200 to $3,060 per year)
Auburn $50 No N/A
HOW WE COMPARE
Page 12 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Business Licensing compliance matters are
managed under the process outlined in
Chapter 1.25 ACC
Additionally, Chapter 5.15 ACC provides
greater detail –right to inspect, license
suspension, license revocation, license
denial, appeals, etc.
But… our emphasis is on outreach and
education and avoidance of business
interruptions. Since 2010 there have been
only a handful of business interruptions.
BUSINESS LICENSE COMPLIANCE -
AUTHORITY AND PHILOSOPHY
Page 13 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Business registration –contact info and
business statistics
Minimizes illegitimate businesses
Raising the housing standard for rental
properties (SAFER –Safe Auburn For
Every Resident)
Ensures compliance with zoning laws,
fats/oils/grease requirements, and
fire/building codes.
BUSINESS LICENSE COMPLIANCE
EFFECTIVENESS
Page 14 of 83
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
2013 2014 2015 2016*
Interactions 60 42 48 146
Commercial 52 31 27 40
Rental 8 11 21 106
% of Total 8.4%8.2%7.5%18.6%
*Less than 5% of the above interactions result in enforcement action
BUSINESS LICENSE COMPLIANCE
STATISTICS
2016 Additional Information:
1.2015 adoption of communal housing rules
2.2016 launched Safe Auburn For Every Resident (SAFER) campaign
at multifamily properties
3.2015 Added a third code enforcement officer
Page 15 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
Insurance Update (30 Minutes)(Roscoe)
Date:
July 18, 2017
Department:
Human Resources
Attachments:
2016 YE Insurance Updates Risk & Medical
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:Roscoe
Meeting Date:July 24, 2017 Item Number:
Page 16 of 83
INSURANCE UPDATE YEAR ENDING 2016:
WORKERS’ COMPENSATION
WCIA – LIABILITY PROGRAM
MEDICAL – EMPLOYEE HEALTH CARE
Page 17 of 83
Workers’ Compensation 2016
Revenue
Time Loss Recoveries $32,173
Interest Income $3,961
L&I Employer $798,944
L&I Employee $40,547
Total Revenues $875,625
Expenses
Salaries, Wages, Benefits $101,109
Medical $152,269
Misc. $1,296
TPA (Penser NA) $21,600
Stop loss $63,381
Time Loss $72,102
State L&I Expenses $144,733
Total Expenses $556,490
Net Balance (Reserves) $319,135
Beginning Reserves (1/1/16) $778,233
Ending Reserves (12/31/16) $1,097,368
City retains a self-insured retention of $500,000 per claim
2017 Budget estimated at $933,877 (actual revenue depends on worker hours)
o 85% actuarial confidence level
Self-Insured vs. State Fund
Budget
Year
State Fund
Estimate City Budget
Projected
Savings
2014 $890,949 $797,779 $ 93,170
2015 $973,478 $816,560 $ 156,918
2016 $920,429 $875,624 $ 44,805
Total $ 294,893
*Savings is based on what the City would have paid had we remained with the State L&I program – does
not include the reserve fund
Page 18 of 83
$496,079 $496,403 $502,032
$418,703
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
2005 2006 2007 2008
Workers' Compensation Expenses
$890,949
$357,775
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2014
State Premiums vs. Self
(60%)
decrease
$418,703
$504,168
$613,211
$677,447
$708,181
$778,593
$357,775
$440,004
2008 2009 2010 2011 2012 2013 2014
Workers' Compensation Expenses
Premium Expense Reserves
$797,779
$973,478
$920,429
$357,775
$478,331
2015
State Premiums vs. Self-Insured Expenses
State Fund Estimate City Expense
decrease
(51%)
decrease
$357,775
$478,331
$556,490
$440,004
$338,229
$319,134
2014 2015 2016
$797,779
$816,560
$875,624
$920,429
$556,490
2016
(40%)
decrease
Page 19 of 83
Washington Cities Insurance Authority
WCIA Provides the City’s Property, Automobile, and Liability insurance coverage
$5,000 deductible for scheduled property
o $124,501,287 in scheduled property values
$5,000 deductible for scheduled auto physical damage
o $13,439,105 in automobile values
$0 deductible - liability is covered first dollar of loss
o $20,000,000 in general liability coverage
WCIA is a municipal insurance pool created via interlocal agreement
Rates are set using an actuary analysis of losses and expenses to determine needed
revenue
o WCIA’s rate is determined by their overall funding needs
o Member rates are determined by the member’s five year loss history (2012-2016
= 2017’s rate)
Auburn % of Actuarial Group 4 Worker hours is 7.1%
Expected Total Incurred = [Actuarial Group Total] x [% of Auburn’s Worker Hours]
Uncapped Losses Actual vs. Expected
Claim Type
Actuarial Group 4 Auburn 1/1/2012-12/31/2016
Exceeds Expected
Total Incurred
1/1/2012-
12/31/2016 Expected Total Incurred Actual Total Incurred
Automobile Liability $2,642,881 $187,610 $295,843 Yes
Errors & Omissions $866,819 $61,533 $144,812 Yes
General Liability $18,830,764 $1,336,739 $439,836 No
Personnel $6,019,362 $427,296 $0 No
Public Safety $14,390,605 $1,021,545 $229,546 No
TOTALS $42,750,431 $3,034,723 $1,110,037
No
Page 20 of 83
Uncapped Dept. Losses Actual vs. Expected
Department
Total Incurred
1/1/2012-
12/31/2016
Expected Total
Incurred
Actual Total
Incurred
Exceeds
Expected
Administration $3,938,579 $279,588 $48,249 No
Animal Control $33,195 $2,356 $0 No
City Light $70,579 $5,010 $0 No
Development
Review $1,165,701 $82,750 $94,225 Yes
Fire Medic $588,036 $39,613 $0 No
Fire Suppression $49,232 $3,495 $0 No
Library $49,595 $3,521 $0 No
Marina $3,609 $256 $0 No
Parks Maintenance $1,093,646 $77,635 $66,730 No
Parks Rec $521,128 $36,993 $25,000 No
Police $16,388,434 $1,163,365 $379,748 No
PW Engineer $1,440,698 $102,271 51,526 No
PW Refuse $565,873 $40,170 $0 No
PW Sewer $2,978,395 $211,427 $154,265 No
PW Streets $12,234,575 $868,495 $284,300 No
PW Water $1,652,720 $117,322 $5,994 No
Senior Center $436 $31 $0 No
TOTALS $42,774,431 $3,034,298 $1,110,037 No
Page 21 of 83
(indemnity, legal, expenses & reserves)
WCIA Total Incurred
(indemnity, legal, expenses & reserves)
Page 22 of 83
Medical Insurance Update
January of 2016, the City changed several benefit coverages:
· Regence Blue Shield Medical through AWC to → Premera Blue Cross direct w/BCC (TPA)
· VSP (Vision) through AWC to → VSP (Vision) direct w/BCC (TPA)
· Pre-65 LEOFF 1 Retiree Plan through AWC to → Premera Blue Cross direct w/BCC (TPA)
· LEOFF 1 Retiree Medicare Advantage Plan through AWC to → The Hartford Group Medicare
Supplement Plan & Express Scripts for Rx Plan (both w/Benistar, TPA)
· LEOFF 1 Retiree HRA to BPAS for Rx purchases – funded monthly by the City
· VEBA through HRA Gallagher to → Benefit Plan Administrator Services (BPAS)
o $7,940,021 total assets in VEBA account
o From 1.25 basis points (bps) to 0.35 bps charged to participants
o $99,250 → $27,790 = saving the plan participants $71,460
Reason for implemented changes:
· Impending implications of the Affordable Care Act (ACA) – originally set to go into effect
1/1/18
· AWC’s Regence HealthFirst Plan set to expire 1/1/18
*The majority of our benefits-eligible employees enrolled on this plan (no Teamsters)
· AWC’s Group Health (GH) $10 Copay Plan set to expire 1/1/18
*Had to keep at least three lines of coverage under AWC: GH remained along with our two
dental plans
· City had no access to specific experience information as an AWC member city – limits
market choice
· Once City withdrew from AWC’s Regence HealthFirst Plan, they would not allow our LEOFF
1 retirees to remain on their Retiree & Medicare Advantage Plans
· Costs – the City was able to provide similar health coverage at a lower cost
Page 23 of 83
· Able to go out to market for
savings for 2016 was $682,463
· VEBA moved to new provider (
· Negotiated lower rates for Vision,
with The Standard Insurance
· The City negotiated 2017 benefits
year of medical premium savings of
$1,022,843 Total savings to the City
Decrease
2015 to 2016
PLAN CHANGES
Able to go out to market for similar plan coverages for medical - total medical premium
$682,463 (12.85%)
er (BPAS) reducing administrative costs to participants by 72%
Vision, Basic Life/AD&D, & Short-Term and Long
with The Standard Insurance - total savings for 2016-17 was $64,340
enefits renewal, with same carriers, which resulted in another
savings of $276,040
to the City ($682,463 + $64,340 + $276,040)
12.85%
Decrease
2016
10.19%
Decrease
2015 to 2016
otal medical premium
reducing administrative costs to participants by 72%
Term and Long-Term Disability
ich resulted in another
Page 24 of 83
Rolling 12 Month Experience Report
Pooled
# enrolled # of Medical Rx Total Claims Claims over Net Paid Net Paid
Month Employees Members Paid Claims Paid Claims (Gross) $120,000 Paid Claims Premium Loss Ratio
4/16 296 801 $304,377.00 $54,436.00 $358,813.00 ($1,069.00)$357,744.00 $370,479.00 96.56%
5/16 295 804
$249,652.00 $71,748.00 $321,400.00 ($3,855.00)$317,545.00 $365,803.00 86.81%
6/16 296 806
$378,437.00 $68,133.00 $446,570.00 ($29,174.00)$417,396.00 $370,690.00 112.60%
7/16 296 804
$415,408.00 $66,871.00 $482,279.00 $0.00 $482,279.00 $369,798.00 130.42%
8/16 295 803
$324,440.00 $101,696.00 $426,136.00 ($92,652.00)$333,484.00 $368,855.00 90.41%
9/16 296 801
$727,814.00 $71,049.00 $798,863.00 ($407,856.00)$391,007.00 $369,311.00 105.87%
10/16 298 805
$243,737.00 $57,114.00 $300,851.00 ($14,966.00)$285,885.00 $371,424.00 76.97%
11/16 297 807
$295,285.00 $62,784.00 $358,069.00 ($26,092.00)$331,977.00 $372,037.00 89.23%
12/16 298 808
$267,230.00 $49,438.00 $316,668.00 ($27,102.00)$289,566.00 $372,365.00 77.76%
1/17 292 799
$394,590.00 $59,884.00 $454,474.00 ($13,886.00)$440,588.00 $420,481.00 104.78%
2/17 295 805
$532,401.00 $86,158.00 $618,559.00 ($227,021.00)$391,538.00 $423,530.00 92.45%
3/17 297 809 $359,791.00 $129,224.00 $489,015.00 ($23,005.00)$466,010.00 $425,630.00 109.49%
296 804 $4,493,162.00 $878,535.00 $5,371,697.00 ($866,678.00)$4,505,019.00 $4,600,403.00 97.93%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
4/16 5/16 6/16 7/16 8/16 9/16 10/16 11/16 12/16 1/17 2/17 3/17
Rolling 12 Experience Report
Paid Premium Net Paid Claims
Page 25 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
Private Service Line Warranty Program (20 Minutes)
(Snyder)
Date:
July 12, 2017
Department:
CD & PW
Attachments:
National League of Cities Service Line
Warranty Program Brochure
Sample Letter to Customers with City
Endorsement
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Utility Service Partners (USP), in association with National League of Cities, is
seeking an endorsement from the City of Auburn for USP to promote a Service Line
Warranty Program (SLWP) to Auburn’s single-family property owners for repairing
private water service lines and side sewers. Property owners who choose to enroll in
the program would call a toll-free number (available 24/7/365), and a pre-qualified
local plumbing company would respond to resolve the leak, blockage, or break. Key
elements of the SLWP include:
• USP would enter into an agreement with Auburn for USP to send Auburn
–endorsed marketing materials to Auburn single-family property owners
• Program would be at no cost to the City of Auburn
• Coverage of $8,500 per incident, no limit to number of incidents per customer
• Work includes permitting, investigation, physical repairs, and restoration
• Estimated monthly rate of $7.99 for side sewer, $5.99 for water service line
• Agreement between USP and Auburn indemnifies Auburn and can include a
royalty payment ($6-$12 per year per customer enrolled)
The program is available in 37 states and over 400 municipalities
nationwide. Recently, City of Kenmore has entered into an agreement with USP for
the SLWP; to date, that is the only city in Washington to participate in the program.
A brochure that describes the program and a sample letter with a City logo that would
be sent to property owners about the program is attached.
Page 26 of 83
Staff will discuss the benefits, risks, and concerns about the program.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:July 24, 2017 Item Number:
Page 27 of 83
NLC Service Line Warranty Program
* 2016 survey conducted by
the Associated Press-NORC
Center for Public Affairs
Research
WHY sHould our citY offer this program?
An unexpected repair expense can be hard on a
budget – and peace of mind.
Studies show that most Americans do not have enough savings to
cover an emergency repair cost that could be from hundreds to as
much as $3,500 or more. In addition, many can be overwhelmed by
having to find a trustworthy contractor.
The program provides affordable repair plans backed by vetted, local
area contractors, keeping dollars in the local economy.
Because aging infrastructure impacts
private lines, too.
Nationwide a water main breaks every two minutes. The same
elements that cause those failures also exist on your residents’ private
lines: age of lines, deteriorating pipe material, freezing and thawing,
ground shifting.*
This program provides an optional — proactive — solution to a
problem that is bound to strike your residents at some point in time.
Homeowners believe service line repairs are the
city’s responsibility.
When private service lines break or leak, many homeowners call the
city first and are often surprised – and frustrated – to learn that the
city can’t help.
Educational marketing about homeowners’ responsibility for service
lines is a key component of the program.
Page 28 of 83
recognition & AcknoWledgements
Maintained a customer satisfaction rating of greater than
95% for more than a decade.
9 of 10 surveyed customers have recommended the
program to friends, family and neighbors.
Over 97% of submitted claims are approved.
2014 Pennsylvania municipal league Business/
Community Partnership Award recipient.
2013 winner of the Western Pennsylvania Better Business Bureau Torch Award for Marketplace Ethics.
NLC Service Line Warranty Program?
At no cost to the city, the Program offers affordable protection
for in-home plumbing and external water and sewer lines that
will cover the cost of repairing leaks, breaks and clogs.
The program features generous coverage amounts, and there is
never a service fee or deductible. There are no annual or lifetime
limits — just peace of mind for the homeowner.
Contractors dispatched to the homeowner’s residence undergo
a rigorous background check before being accepted into the
network.
Contractors are local to the community to help keep money in the
local economy.
to partner with the
WHY cHoose
Page 29 of 83
1708_BLPK_SLWAAcceptance Form
Signature (required)
A. E-Z PAY (see back of letter)
Please correct name and address information below, if necessary, before submitting.
E-mail Address Phone #
Please Complete Section A, B or C
By providing my e-mail address I request that my current and future contracts and any related documents be delivered by e-mail and acknowledge that I can access
these documents. I may request a paper copy of my contract or any related documents, end electronic delivery or update my e-mail address by simply calling SLWA.MAILCODE<<MR. SAMPLE A. SAMPLE>>
<<MAIL_ADDRESS1>>
<<MAIL_ADDRESS2>>
<<MAIL_CITY, ST ZIP>>
<<Utility Service Partners Private Label, Inc., known as Service Line Warranties of America (“SLWA”), with corporate offices located
at 11 Grandview Circle, Suite 100, Canonsburg, PA 15317, is an independent company separate from the City of Fort Smith and
offers this optional service plan as an authorized representative of the service contract provider, North American Warranty, Inc., 175
West Jackson Blvd., Chicago, IL 60604. Your choice of whether to participate in this service plan will not affect the price, availability
or terms of service you have with your local utility or municipality.>>
Please reply by:
<<Month X, 2017>>
Important Information for Fort Smith Residents
<<MAILCODE>>
<<MatchbackID>> <<Mailcode>>
I have enclosed a check for my first payment of:
I authorize SLWA to charge my account for Exterior Water Service Line Coverage at the frequency specified and my financial institution to debit these payments<<, plus any applicable taxes,>> from the account provided. I understand that, regardless of the payment frequency I select, my optional coverage is based on an annual contract and will be automatically renewed annually on the same payment terms I selected at the then-current renewal price. I have the option to cancel this contract at any time without additional cost to me by calling 1-8XX-XXX-XXXX. I confirm that I am the homeowner and have read the information in this package, understand there are limitations and exclusions, and meet the eligibility requirements for this coverage. <<Prices include applicable taxes. Additional local tax may apply.>>PLEASE MAKE PAYABLE TO SLWA
$X.XX per month $XX.XX per quarter $XX.XX per year
Please reply by: <<x/x/2017>><<Mr. Sample A. Sample, Serv_Address1, Serv_Address2, Serv_City, ST Zip>>
Dear <<Mr. Sample>>,
This letter contains important information about your responsibilities as a homeowner in the event of an emergency with your water
or well service line.
The exterior water service line that runs from your utility's responsibility to your home is your responsibility as the homeowner. If
you were unfortunate enough to suffer a break or burst in this line, it would be up to you to find a plumber and get the leak repaired.
The City of Fort Smith has selected Service Line Warranties of America (SLWA) to help eligible homeowners be prepared and to
have the best possible service in the case of such an emergency. So you're invited to enroll in Exterior Water Service Line Coverage
from SLWA. Activate this optional coverage and you'll receive unlimited annual protection (30-day wait period with a money-back
guarantee) for covered water service line repairs with as many service calls as you need up to $X,XXX per call and no deductible.
You will also have access to a 24/7, 365-day-a-year emergency repair service hotline. Once you have made your service call,
SLWA will take care of your covered repair, dispatching a qualified plumber to your home and paying the bill directly. Peace of mind
for only $X.XX a month. Your emergency is dealt with and your water supply is back to normal.
In the event of a covered emergency, this plan can save you a significant amount of money. It can also save you the time of finding
a plumber, which can be difficult in the best of times, let alone in an emergency. Having this plan also helps eliminate worry, as you
can be sure of a professional job completed by local, licensed and insured plumbers. This is the only service line protection program
for homeowners fully supported by Fort Smith.
Please take the time to read the information on the back of this letter. If you would like to sign up for this plan, simply complete and
return the attached form below or call toll-free 1-XXX-XXX-XXXX. I certainly hope that you never have an exterior water service
line emergency, but if you should ever have a problem, you'll be glad you're covered with Exterior Water Service Line Coverage.
This program is administered by SLWA, and no public funds were used for the mailing of this letter.
For fastest processing, please visit www.slwofa.com.
Sincerely,
City of Fort Smith
.25”
.25”
.375”
.375”Page 30 of 83
1708_BLPK_SLWAImportant Questions & Answers
Visit www.slwofa.com to protect your water service line
Or call toll-free 1-8XX-XXX-XXXX | Available: <<hours>>
What am I responsible for?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae.Does my homeowners insurance cover this?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur. Agnis voloria nienihil invende.Does this coverage include well lines?Henis eatios aliquatur. Agnis voloria nienihil invende.Who is eligible for coverage?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur. Agnis voloria nienihil invendere dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur. Agnis voloria nienihil invende nitates doluptam, que mi, voluptat et aspiducilic temod ut que et ant. Cerspientus solleniam, omnihit as dolo maximi, a ipsamet res sunt odi conse cori as Explignate cuptatem hilla eum con re quam faccumq.What should I know about this coverage?What’s covered: Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestisisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur. Not covered: Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestisisit officii sintotatius et aturest emolore, ipitas
dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam suntist. Henis eatios aliquatur. When can I make a service call?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur.What is the cancellation policy?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur. Agnis voloria nienihil invende.What is the term of my service agreement?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur. Agnis voloria nienihil invende.What is E-Z Pay?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo volecus ea que omnis estius raest rem quidus, quia aut ea suntist. Henis eatios aliquatur.What quality of repair can I expect?Nisit officii sintotatius et aturest emolore, ipitas dem et is exero con pa net, aspel exceptae laturestis re dellaccus voles eosItam etur quam nonsequo.Who is SLWA?SLWA, an independent provider, administers the program and is a BBB Accredited Business with an A+ rating. SLWA has helped more than 140,000 homeowners across the county save over $90 million in water and sewer service line repair costs.
Take A Look At The Benefits You'll Receive Exterior Water Service Line Coverage
1. Unlimited Annual Coverage – With as many service calls as you need for covered repairs, up to $X,XXX
per call.
2. 24-Hour Emergency Repair Service Hotline – Open 24 hours a day, 365 days a year.
3. Our Promise to You – If you are ever dissatisfied with Exterior Water Service Line Coverage, simply call
SLWA toll-free at 1-XXX-XXX-XXXX, and your coverage will be discontinued at your request.
B. CREDIT/DEBIT CARD
Signature (required)
Signature (required)
Card Number:
VISA MASTERCARD AMEX DISCOVER
Expiration Date:
C. ONE-TIME CHECK OR MONEY ORDER
What would you do in an exterior water service line emergency?
‡National average repair costs as of January 2016. No charge for covered repairs up to your service call benefit amount.
The illustration shows where things may go wrong with your exterior water service line—and how much a licensed and insured plumber would
typically charge customers who don't have coverage. How would you cope if it happened to you? With Exterior Water Service Line Coverage, it's
not something to worry about; you'll have no bill to pay for covered repairs up to the service call benefit amount.
Replace water
service line
$X,XXX
Plan Members:
No Charge‡
Locate, excavate
and repair leak
$X,XXX
Plan Members:
No Charge‡Property
Boundary
Water
Main
Typical Homeowner's
Responsibility
The service line beyond the property boundary may be an additional responsibility of
the homeowner and is included in this coverage.
$X.XX per month
$XX.XX per quarter
$XX.XX per year
<<Prices include applicable taxes. Additional local tax may apply.>>
Please be sure to sign and date your check or money order in the amount of $XX.XX<<, which includes applicable taxes,>> for this coverage.
PLEASE MAKE PAYABLE TO SLWA
I have enclosed my check or money order for my payment of $XX.XX<<, which includes applicable taxes,>> for optional Exterior Water Service Line Coverage. I confirm that I am the homeowner and have read the information in this package, understand there are limitations and exclusions, and meet the eligibility requirements for this coverage.
I authorize SLWA to charge my first and all future payments<<, plus any applicable taxes,>> for Exterior Water Service Line Coverage to my credit/debit card at the frequency specified. I understand that, regardless of the payment frequency I select, my optional coverage is based on an annual contract and will be automatically renewed annually on the same payment terms I selected at the then-current renewal price. I have the option to cancel this contract at any time without additional cost to me by calling 1-8XX-XXX-XXXX. I confirm that I am the homeowner and have read the information in this package, understand there are limitations and exclusions, and meet the eligibility requirements for this coverage.
Page 31 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
Pierce County Flood Control Zone District Opportunity Fund
Interlocal Agreement (10 Minutes)(Snyder)
Date:
July 12, 2017
Department:
CD & PW
Attachments:
Resolution No. 5304 & Exhibit A
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The Pierce County Flood Control Zone District (“District”) was formed in 2012 to
address flood control needs in Pierce County. Property taxes are levied against
properties within the District, including a portion of the Lakeland area of Auburn, to
fund flood control and stormwater projects conducted by the District.
Ten percent (10%) of the tax levies are set aside in an Opportunity Fund to help fund
local flood control and stormwater needs in the 23 towns and cities and in
unincorporated Pierce County within the District. Auburn’s proportional share of the
Opportunity Fund is approximately 1%, which equates to about $8,000.00 per
year. Each jurisdiction can allow its share of the fund to accrue; Auburn’s current
balance is approximately $32,000.00.
In order to use its share of the Opportunity Fund, Auburn first needs to execute the
standard agreement with the District (attached as Resolution No. 5304). Once the
agreement is executed, each year Auburn can 1) instruct the District to continue to
accrue Auburn’s funds, or 2) submit a project funding request for review and approval
by the District. Projects can include stormwater control improvements, studies and
plans for watershed and habitat protection, maintenance and operations of existing
facilities, purchase of equipment for maintenance and operations, and low impact
development.
Resolution No. 5304 will be considered for authorization at the August 7, 2017 City
Council meeting.
Reviewed by Council Committees:
Page 32 of 83
Councilmember:Staff:Tobin
Meeting Date:July 24, 2017 Item Number:
Page 33 of 83
Resolution No. 5304
July 5, 2017
Page 1 of 3
RESOLUTION NO. 5304
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT WITH THE PIERCE COUNTY FLOOD
CONTROL ZONE DISTRICT FOR THE
OPPORTUNITY FUND PROGRAM
WHEREAS, the Pierce County Council pursuant to Ordinance 2011-95s,
executed on April 3, 2012, formed the Pierce County Flood Control Zone District
(“District”) as authorized by Chapter 86.15 RCW to address flood control needs
throughout Pierce County; and
WHEREAS, funding for the District is provided by property tax levies based on a
percentage of the assessed valuation of properties within the District; and
WHEREAS, Resolution 2013-2 of the District’s Board of Supervisors established
an Opportunity Fund, representing ten percent (10%) of the District’s annual property
tax revenues, to help Pierce County, cities, and towns fund activities related to flood
control and stormwater-related projects, along with watershed management activities,
studies, and plans which further such projects; and
WHEREAS, the City of Auburn (“City”) annually receives a proportion of the
Opportunity Fund corresponding to the portion of the City within Pierce County; and
WHEREAS, the City’s portion of the Opportunity Fund can be used for the City’s
flood control and stormwater-related projects, such projects subject to the review and
approval of the District; and
Page 34 of 83
Resolution No. 5304
July 5, 2017
Page 2 of 3
WHEREAS, the City must execute an interlocal agreement (“ILA”) with the
District, attached herein as Exhibit A, prior to any request for funding from the
Opportunity Fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING
COUNTY, WASHINGTON, HEREBY RESOLVES that:
Section 1. The Mayor is hereby authorized to execute the interlocal agreement
attached as Exhibit A with the Pierce County Flood Control District for the purpose of
requesting funding for flood control and stormwater-related projects within the portion of
the City of Auburn located within Pierce County.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this legislation.
Section 3. This Resolution shall take effect and be in force upon passage and
signatures thereon.
DATED and SIGNED this ____ day of ______________, 2017.
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Page 35 of 83
Resolution No. 5304
July 5, 2017
Page 3 of 3
EXHIBIT A
INTERLOCAL AGREEMENT BETWEEN
THE PIERCE COUNTY FLOOD CONTROL ZONE DISTRICT AND THE
CITY OF AUBURN FOR OPPORTUNITY FUND PROJECTS
Page 36 of 83
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Page 41 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
State Traffic Signals at AWS and SR-18 (5 Minutes)
(Snyder)
Date:
July 14, 2017
Department:
CD & PW
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
In a previous discussion with the City Council, staff mentioned that the Washington
State Department of Transportation (WSDOT) may be looking to transfer the
maintenance responsibility for the State Signals at the interchange of SR-18 and
Auburn Way South (SR-164) in exchange for allowing the City operational capability at
the signals.
In 1994, the City and WSDOT entered into a Memorandum of Understanding (MOU)
that allows the City to have some operational control of these signals with in
parameters and restrictions set by the State. Under this MOU, the State is still
responsible for the maintenance of the signals.
At this time, City staff continue to work with the State on the details of the State’s
proposal. A significant element of the proposal will be understanding what
responsibilities and costs the City would incur in this agreement and what
improvements to our current operational capabilities will the City receive.
Discussions with the State continue and when staff have additional information, this
will be brought back for discussion with the City Council.
Reviewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:July 24, 2017 Item Number:
Page 42 of 83
Page 43 of 83
AGENDA BILL APPROVAL FORM
Agenda Subject:
Interlocal Agreements with Pacific, Algona and VRFA for IT
Services (15 Minutes)(Haugan)
Date:
July 19, 2017
Department:
Information Services
Attachments:
2017 Algona ILA
2017 Pacific ILA
2017 VRFA ILA
ILA Overview
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 24, 2017 Item Number:
Page 44 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 1 of 12
CITY OF AUBURN – CITY OF ALGONA
INTERLOCAL AGREEMENT FOR
INFORMATION SERVICES TECHNOLOGY
THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the _____ day of
__________________, 2017, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington (hereinafter referred to as “Auburn”), and the CITY
OF ALGONA, a municipal corporation of the State of Washington (hereinafter referred to as
“Algona”),
W I T N E S S E T H :
WHEREAS, Algona seeks professional information technology (“IT”) services; and
WHEREAS, Auburn has the requisite skills, resources and experience necessary to
provide such services and is willing to provide such services upon the terms and
conditions herein contained.
NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises
herein, the parties hereto agree as follows:
1.SCOPE OF SERVICES
Auburn agrees to perform for Algona, in a good and professional manner, the tasks
described on Exhibit A, which is attached hereto and by this reference made a part of this
Agreement. (The tasks described on Exhibit A shall be individually referred to as a “task,”
and collectively referred to as the “services.”) Auburn shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with Algona.
2.AMENDMENT REQUIRED FOR ADDITIONAL SERVICES
If Algona elects to receive additional services from Auburn, either the additional services
described in Exhibit A or additional services not described in Exhibit A, , and if Auburn
has the time and resources to provide such additional services and is willing to provide
them, the parties shall execute an amendment to this Agreement prior to Auburn’s
performance of such additional services, except as provided to the contrary in Section 3
of this Agreement. An executed Amendment for additional services shall be incorporated
into this Agreement and shall be subject to the terms and conditions of this Agreement,
except as provided otherwise in the Amendment
Page 45 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 2 of 12
3.PERFORMANCE OF ADDITIONAL SERVICES PRIOR TO EXECUTION OF AN
AMENDMENT
The parties hereby agree that situations may arise in which Algona desires additional
services wherein execution of Amendment before delivery of the services is impractical.
Auburn agrees to perform the additional services upon the request of an authorized
representative of Algona at the rate of compensation in Exhibit A, or if not included in
Exhibit A, at a negotiated rate of compensation . Any such additional services shall be
memorialized in a written amendment executed in accordance with Section 2 of this
Agreement. The invoice procedure for the additional services shall be as described in
Section 6 of this Agreement.
4.ALGONA’S RESPONSIBILITIES
Algona shall do the following in a timely manner so as not to delay the services of Auburn:
a.Designate in writing a person to act as Algona’s representative with respect
to the services. Algona’s representative shall have authority to transmit
instructions, receive information, and interpret and define Algona’s policies and
decisions regarding the services, except in the event of an emergency as
described in Exhibit A.
b.Furnish Auburn with all information, criteria, objectives, schedules and
standards for the services.
c.Arrange for access to the property or facilities as required for Auburn to
perform the services.
d.Examine and evaluate all studies, reports, memoranda, plans, sketches,
and other documents prepared by Auburn , and render decisions regarding such
documents in a timely manner to prevent delay of the services.
5.ACCEPTABLE STANDARDS
Auburn shall be responsible to provide, in connection with the services , work
products and services of a quality and professional standard acceptable to Algona.
6.COMPENSATION
Compensation rates for Auburn’s performance of the services are set forth in
Exhibit B, which is attached hereto and by this referenced made a part of this
Agreement. The compensation rates shall be increased January 1, 2018, and each
January 1 thereafter, by an amount equal to 5% or the most recent Seattle-
Tacoma-Bremerton Consumer Price Index – U, whichever is greater.
Page 46 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 3 of 12
Auburn shall submit to Algona a monthly invoice . Algona shall process the invoice
in its next billing/claim cycle and shall remit payment to Auburn in the normal
course, subject to any conditions or provisions in this Agreement or an
Amendment.
7.TIME FOR PERFORMANCE AND TERM OF AGREEMENT
Auburn shall perform the services in accordance with the direction and scheduling
provided in Exhibit A, unless otherwise agreed to in writing by the parties. The
term of this Agreement shall be for three (3) years beginning January 1, 2017 and
ending December 31, 2020; provided that the term of this Agreement shall
automatically renew for an additional one (1) year unless either party gives the
other written notice of termination not later than sixty (60) days prior to the end of
the term; and provided further that either party may cancel this Agreement upon
sixty (60) days written notice to the other party consistent with Paragraphs 11 and
12 of this Agreement.
8.OWNERSHIP AND USE OF DOCUMENTS
All documents, reports, memoranda, diagrams, sketches, plans, design
calculations, working drawings and any other materials created or otherwise
prepared by Auburn as part of its performance of this Agreement (the “Work
Products”) shall be owned by and become the property of Algona, and may be
used by Algona for any purpose beneficial to Algona. Algona shall handle and be
responsible for requests for inspection and copying of such records ; however,
Auburn may assist at Algona’s request at hourly rates provided under Exhibit B for
”Assistance with Records Request” support.
9.RECORDS INSPECTION AND AUDIT
All compensation payments shall be subject to adjustment for any amounts found
upon audit or otherwise to have been improperly invoiced . All records and books
of accounts pertaining to any services performed under this Agreement shall be
subject to inspection and audit by Algona for a period of up to three (3) years from
final payment for the services.
10.CONTINUATION OF PERFORMANCE
In the event that any dispute or conflict arises between the pa rties while this
Agreement is in effect, Auburn agrees that, notwithstanding such dispute or
conflict, Auburn shall continue to make a good faith effort to cooperate and
continue work toward successful completion of the services or additional services
provided that if Algona fails to pay for the services provided by Auburn, Auburn
can cease providing such services until payment is made.
Page 47 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 4 of 12
11.ADMINISTRATION OF AGREEMENT
This Agreement shall be administered by Paul Haugan, Innovation and
Technology Director or designee, on behalf of Auburn, and by Diana Quinn, City
Administrator or designee, on behalf of Algona. Any written notices required by
the terms of this Agreement shall be served on or mailed to the following
addresses:
CITY OF AUBURN
Innovation & Technology
Paul Haugan
25 W Main St
Auburn, WA 98001-4998
Phone: 253-288-3160
Fax: 253-804-3116
E-mail: phaugan@auburnwa.gov
CITY OF ALGONA
City Administration
Diana Quinn
402 Warde St.
Algona, WA 98001
Phone: 253-833-2897
Fax: 253-939-3366
E-mail: dianaq@algonawa.gov
12.NOTICES
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person, deposited in the United States mail, postage prepaid, or
mailed by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above.
Either party may change its administrator or address by giving notice in writing to
the other party, stating the new administrator or new address, , pursuant to the
procedure set forth above.
13.INSURANCE
Algona shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence/aggregate for personal injury and property damage. This
requirement shall be deemed satisfied by evidence of Algona's membership in a
municipal self-insurance pool, including evidence of limits of coverages, exclusions
and limits of liability satisfactory to Auburn.
Auburn shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence/aggregate for personal injury and property damage. This
requirement shall be deemed satisfied by evidence of Auburn's membership in a
municipal self-insurance pool, including evidence of limits of coverages, exclusions
and limits of liability satisfactory to Algona.
Page 48 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 5 of 12
14. INDEMNIFICATION
a. Algona shall indemnify and hold Auburn and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Auburn arising out of, in
connection with, or incident to the execution of this Agreement and/or Algona’s
performance or failure to perform any aspect of this Agreement; provided that if such
claims are caused by or result from the concurrent negligence of Auburn, its agents,
employees, and/or officers, this indemnity provision shall be valid and enforceable
only to the extent of the negligence of Algona; and provided further that nothing
herein shall require Algona to hold harmless or defend Auburn, its agents, employees
and/or officers from any claims arising from the sole negligence of Auburn, its agents,
employees, and/or officers. No liability shall attach to Auburn by reason of entering
into this Agreement except as expressly provided herein.
b. Auburn shall indemnify and hold Algona and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Algona arising out of, in
connection with, or incident to the execution of this Agreement and/or Auburn’s
performance or failure to perform any aspect of this Agreement; provided that if such
claims are caused by or result from the concurrent negligence of Algona, its agents,
employees, and/or officers, this indemnity provision shall be valid and enforceable
only to the extent of the negligence of Auburn; and provided further, that nothing
herein shall require Auburn to hold harmless or defend Algona, its agents, employees
and/or officers from any claims arising from the sole negligence of Algona, its agents,
employees, and/or officers. No liability shall attach to Algona by reason of entering
into this Agreement except as expressly provided herein.
15. WAIVER OF SUBROGATION
Algona and Auburn hereby mutually release each other from liability and waive all right of
recovery against each other for any loss caused by fire or other perils which can be insured
against under fire insurance contracts, including any extended coverage endorsements
thereto which are customarily available from time to time in the State of Washington;
provided that this paragraph shall be inapplicable to the extent that it would have the effect
of invalidating any insurance coverage of Algona or Auburn.
16. COMPLIANCE WITH REGULATIONS AND LAWS
The parties shall comply with all applicable laws, rules and regulations pertaining to them in
connection with the matters covered herein.
Page 49 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 6 of 12
17.ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty therein without
the express written consent of the other party.
18.ATTORNEYS’ FEES
If either party shall be required to bring any action to enforce any provision of this Agreement,
or shall be required to defend any action brought by the other party with respect to this
Agreement, and in the further event that one party shall substantially prevail in such action,
the losing party shall, in addition to all other payments required therein, pay all of the
prevailing party’s reasonable costs in connection with such action, including such sums as
the court or courts may adjudge reasonable as attorney’s fees in the trial court and in any
appellate courts.
19.NONDISCRIMINATION
Each of the parties, for itself, its successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that it will comply with pertinent
statutes, Executive Orders and rules as are promulgated to assure that no person shall, on
the grounds of race, creed, color, national origin, sex, sexual orientation, age, or the
presence of any sensory, mental or physical handicap be discriminated against or receive
discriminatory treatment by reason thereof.
20.MISCELLANEOUS
a.All of the covenants, conditions and agreements in this Agreement shall
extend to and bind the legal successors and assigns of the parties hereto.
b.This Agreement shall be deemed to be made and construed in accordance
with the laws of the State of Washington. Jurisdiction and venue for any action arising
out of this Agreement shall be in King County, Washington.
c.The captions in this Agreement are for convenience only and do not in any
way limit or amplify the provisions of this Agreement.
d.Unless otherwise specifically provided herein, no separate legal entity is
created hereby, as each of the parties is contracting in its capacity as a municipal
corporation of the State of Washington. The identity of the parties hereto is as set
forth hereinabove.
e.The performances of the duties of the parties provided hereby shall be done
in accordance with standard operating procedures and customary practices of the
parties. Operational review and service meetings shall be held every six (6) months,
with representatives from both cities to review and discuss service and support
Page 50 of 83
INTERLOCAL AGREEMENT
April 6, 2017
Page 7 of 12
delivery.
f. No provision of this Agreement shall relieve either party of its public agency
obligations and/or responsibilities imposed by law.
g. If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held to be invalid or unenforceable
by a final decision of any court having jurisdiction on the matter, the remainder of this
Agreement or the application of such term or provision to persons or circumstances
other than those as to which it is held invalid or unenforceable shall not be affected
thereby and shall continue in full force and effect, unless such court determines that
such invalidity or unenforceability materially interferes with or defeats the purposes
hereof, at which time either party shall have the right to terminate the Agreement.
h. This Agreement constitutes the entire agreement between the parties. There
are no terms, obligations, covenants or conditions other than those contained herein.
No modifications or amendments of this Agreement shall be valid or effective unless
evidenced by an agreement in writing signed by both parties.
i. Copies of this Agreement shall be filed with the King County Records Division
and the respective Clerks of the parties hereto.
j. Interpretation or construction of this Agreement shall not be affected by
any determination as to who is the drafter of this Agreement, this Agreement
having been drafted by mutual agreement of the parties.
k. No party to this Agreement shall be held responsible for delay or default
caused by terrorism, natural disasters, riots, acts of god and/or war that is
beyond the reasonable control of the parties.
l. The failure of either party at any time to require performance by another
party of any provisions of this Agreement will in no way affect the party’s
subsequent rights and obligations under that provision, and waiver by any party
of the breach of any provision of this Agreement shall not be taken or held to be
a waiver of any succeeding breach of such provision or as waiver of such
provision itself.
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IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CITY OF AUBURN
___________________________________
Nancy Backus
Auburn Mayor
CITY OF ALGONA
___________________________________
David E. Hill Algona Mayor
Attest:
___________________________________
Danielle Daskam,
Auburn City Clerk
Attest:
___________________________________
Print Name:________________________
Title: ______________________________
Approved as to form:
___________________________________
Daniel B. Heid
Auburn City Attorney
Approved as to form:
___________________________________
Rod P. KasegumaAlgona City Attorney
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EXHIBIT A
SCOPE OF SERVICES
Services Provided
1. General desktop support and troubleshooting, including:
a. Hardware deployment
b. Operating system installs and repairs
c. Settings and configuration
2. General IT support and troubleshooting, including:
a. User account setup, modification and separations
b. Virus protection and patch management
c. Software installs
d. Email
e. Wireless internet
f. TV21 support and coordinate per Algona’s franchise agreement
3. General phone support and troubleshooting, including:
a. Setup and configuration
b. Cell phones
4. General server and storage support and troubleshooting, including:
a. Hardware and virtual installation
b. Operating systems installs and repairs
5. General network gear support and troubleshooting., including:
a. Firewall configuration and assistance
b. Routers
c. Switches
d. Access Points
6. General GIS requests, including:
a. Electronic maps
b. Data analysis
7. Purchasing recommendations and coordination.
8. Cloud operations. This will allow Algona’s network to reside in Auburn’s private cloud,
allowing business continuity.
Available Additional Services
1. Project management
2. Advanced GIS services, including:
a. Consulting
b. Strategic planning
c. Data hosting
d. Map service creation
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Service Level Agreements
For requests emailed Monday through Friday from 7:00 a.m. to 5:00 p.m. (“regular business hours”),
Auburn will respond within thirty (30) minutes; provided, that where Auburn is experiencing
extremely high call volumes due to systems failures, Acts of God, regional outages, etc., the response
time may be longer. Auburn will notify Algona of such delay and the reason for the delay, with an
estimated return to normal time.
If authorized by the Algona Mayor, City Administrator or City Clerk by email to
support@auburnwa.gov, with the name of authorizing person and nature of issue or by call to 253-
876-1947, Auburn will provide services outside of regular business hours on an emergency basis.
Service Limitations
Auburn will assist and provide recommendations on network security, but security is the
responsibility of Algona.
Auburn will document and present information relevant to technical audits, but compliance is
the responsibility of Algona, including but not limited to CJIS and ACCESS.
Auburn will assist and provide recommendations on purchases, but all purchases are the
responsibility of Algona; provided that Algona may piggyback purchases through Auburn
contracts.
Requesting Support
Algona shall submit requests for service by email to support@auburnwa.gov. Algona may request
services by phone, but if the request is by phone, Auburn prefers tracking tickets and support via its
help desk system. with a follow-up phone call from Auburn staff. The request will be forwarded to
Auburn technical staff for resolution.
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EXHIBIT B
COST OF SERVICES
Billing
All services outlined in Exhibit A will be billed according to the compensation rates below. Note: the
monthly charges for service are based on an estimated 100 helpdesk requests annually and standard
cloud service rates.
Billing Breakdown
Monthly Costs
Support Function Operating Hours Billing Rate/Description Cost
General support M-F, 7:00 am – 5 pm,
excluding holidays
General support as outlined in
Exhibit A
$500.00
$500.00
Yearly Costs (pass through to vendors)
Support Function Billing Rate/Description Cost
Netmotion software $34.00 x 15 clients $510.00
Spillman software 16 clients $2,095.00
Inventory and
Remote Desktop
software
$37.00 x 22 clients $814.00
Virus protection
software
$18.00 x 22 clients $396.00
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Support Function Billing Rate/Description Cost
MS Office and
Windows
$253.00 x 22 clients $5,566.00
$9,619.00
Variable Costs
Support Function Operating Hours Billing Rate/Description Cost
Off-hours support Non-business hours $120 per hour, with a one (1) hour
minimum plus mileage based on
IRS standard rates
Variable
Additional services n/a $120 per hour, with a one(1) hour
minimum as outlined in Exhibit A
Variable
Assistance with
Records Requests
Business Hours $120 per hour, with a one (1) hour
minimum plus mileage based on
IRS standard rates
Variable
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INTERLOCAL AGREEMENT
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CITY OF AUBURN – CITY OF PACIFIC
INTERLOCAL AGREEMENT FOR
INFORMATION SERVICES TECHNOLOGY
THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the _____ day of
__________________, 2017, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington (hereinafter referred to as “Auburn”), and the CITY
OF PACIFIC, a municipal corporation of the State of Washington (hereinafter referred to as
“Pacific”),
W I T N E S S E T H :
WHEREAS, Pacific seeks professional information technology (“IT”) services; and
WHEREAS, Auburn has the requisite skills, resources and experience necessary to
provide such services and is willing and agreeable to provide such services upon the
terms and conditions herein contained.
NOW THEREFORE in consideration of their mutual covenants, conditions and promises,
the parties hereto do hereby agree as follows:
1.SCOPE OF SERVICES
Auburn agrees to perform for Pacific, in a good and professional manner the tasks
described on Exhibit A for the compensation described in Exhibit B, both of which are
attached hereto and by this reference made a part of this Agreement. (The tasks
described on Exhibit A shall be individually referred to as a “task,” and collectively referred
to as the “services.”) Auburn shall perform the services as an independent co ntractor
and shall not be deemed, by virtue of this Agreement and the performance thereof, to
have entered into any partnership, joint venture, employment or other relationship with
Pacific.
2.AMENDMENT REQUIRED FOR ADDITIONAL SERVICES
In the event additional IT services are required by Pacific beyond those specified in Exhibit
A and the compensation listed in this Agreement , and further provided that Auburn has
the time and resources to provide such additional services and is willing to provide such
services, a contract amendment shall be set forth in writing and shall be executed by the
respective parties prior to Auburn’s performance of the additional IT services, except as
may be provided to the contrary in Section 3 of this Agreement. Upon proper completion
and execution of an Amendment for additional services, such Amendment shall be
incorporated into this Agreement and shall have the same force and effect as if the terms
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of such Amendment were a part of this Agreement as originally executed. The
performance of services pursuant to an Amendment shall be subject to the terms and
conditions of this Agreement except where the Amendment provides to t he contrary, in
which case the terms and conditions of any such Amendment shall control. In all other
respects, any Amendment shall supplement and be construed in accordance with the
terms and conditions of this Agreement.
3. PERFORMANCE OF ADDITIONAL SERVICES PRIOR TO EXECUTION OF AN
AMENDMENT
The parties hereby agree that situations may arise in which IT services other than those
described on Exhibit A are desired by Pacific and the time period for the completion of
such services makes the execution of Amendment impractical prior to the
commencement of Auburn’s performance of the requested services. Auburn hereby
agrees that it shall perform such services upon the request of an authorized
representative of Pacific at a rate of compensation to be mutually negotiated in connection
therewith. Any such additional IT services shall be memorialized in a written amendment
in accordance with Section 2 of this Agreement. The invoice procedure for any such
additional services shall be as described in Section 6 of this Agreement.
4. PACIFIC’S RESPONSIBILITIES
Pacific shall do the following in a timely manner so as not to delay the services of Auburn:
a. Designate in writing a person to act as Pacific’s authorized representative
with respect to the services described in Exhibit A. Pacific’s designee shall have
complete authority to transmit instructions, receive information, interpret and
define Pacific’s policies and decisions with respect to the services, except in the
event of an emergency as described in Exhibit A. The authorized representative
shall not have the authority to execute amendments to this Interlocal Agreement.
b. Furnish Auburn with all information, criteria, objectives, schedules and
standards for the services provided for herein.
c. Arrange for access to the property or facilities as required for Auburn to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches,
and other documents prepared by Auburn and render decisions regarding such
documents in a timely manner to prevent delay of the services.
5. ACCEPTABLE STANDARDS
Auburn shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
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professional standard acceptable to Pacific.
6.COMPENSATION
Compensation for Auburn’s performance of the services provided for herein is
described in Exhibit B, which is attached hereto and by this reference made a part
of this Agreement. The compensation rate shall be increased January 1, 2018, and
each January 1 thereafter, by an amount equal to 5% or the most recent Seattle-
Tacoma-Bremerton Consumer Price Index - whichever is greater.
Auburn shall submit to Pacific a monthly invoice and Pacific shall process the
invoice or statement in the next billing/claim cycle following receipt of the invoice
or statement, and shall remit payment to Auburn thereafter in the normal course,
subject to any conditions or provisions in this Agreement or Amendment.
7.TIME FOR PERFORMANCE AND TERM OF AGREEMENT
Auburn shall perform the services provided for herein in accordance with the
direction and scheduling provided in Exhibit A, unless otherwise agreed to in
writing by the parties. The term of this Agreement shall be in effect for three (3)
years beginning January 1, 2017, through December 31, 2020, provided that the
term of this Agreement shall automatically renew for an additional year unless
either party gives the other written notice of termination not later than sixty (60)
days prior to term end. It is provided, however, that either party may cancel this
Agreement with or without cause upon sixty (60) days written notice to the other
party consistent with Paragraphs 11 and 12 of this Agreement.
8.OWNERSHIP AND USE OF DOCUMENTS
All documents, reports, memoranda, diagrams, sketches, plans, design
calculations, working drawings and any other materials created or otherwise
prepared by Auburn as part of its performance of this Agreement (the “Work
Products”) shall be owned by and become the property of Pacific, and may be used
by Pacific for any purpose beneficial to Pacific. Public records requests shall be
the responsibility of Pacific; however, Auburn may assist at Pacific’s request at
hourly rates provided under Exhibit B for onsite support.
9.RECORDS INSPECTION AND AUDIT
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by Pacific for a period of up to three (3)
years from the final payment for work performed under this Agreement.
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10.CONTINUATION OF PERFORMANCE
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, Auburn agrees that, notwithstanding such dispute or conflict,
Auburn shall continue to make a good faith effort to cooperate and continue work
toward successful completion of assigned duties and responsibilities. Provided
that, if Pacific fails to pay for the services provided by Auburn, Auburn can cease
providing such services until payment is made.
11.ADMINISTRATION OF AGREEMENT
This Agreement shall be administered by Paul Haugan, Innovation and
Technology Director or designee on behalf of Auburn, and by Richard Gould, City
Administrator or designee on behalf of Pacific. Any written notices required by the
terms of this Agreement shall be served on or mailed to the following addresses:
CITY OF AUBURN
Innovation & Technology
Paul Haugan
25 W Main St
Auburn, WA 98001-4998
Phone: 253-288-3160
Fax: 253-804-3116
E-mail: phaugan@auburnwa.gov
CITY OF PACIFIC
City Administration
Richard Gould
100 3rd Ave SE
Pacific, WA 98047
Phone: 253-929-1117
Fax: 253-939-6026
E-mail: rgould@ci.pacific.wa.us
12.NOTICES
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above.
Either party may change his, her or its address by giving notice in writing, stating
his, her or its new address, to the other party, pursuant to the procedure set forth
above.
13.INSURANCE
Pacific shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1 ,000,000
per occurrence/aggregate for personal injury and property damage. This
requirement shall be deemed satisfied by evidence of Pacific's membership in a
municipal self-insurance pool, including evidence of limits of coverages, exclusions
and limits of liability satisfactory to Auburn.
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Auburn shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence/aggregate for personal injury and property damage. This
requirement shall be deemed satisfied by evidence of Auburn's membership in a
municipal self-insurance pool, including evidence of limits of coverages, exclusions
and limits of liability satisfactory to Pacific.
14.INDEMNIFICATION
a.Pacific shall indemnify and hold Auburn and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Auburn arising out of, in
connection with, or incident to the execution of this Agreement and/or Pacific’s
performance or failure to perform any aspect of this Agreement; provided, however,
that if such claims are caused by or result from the concurrent negligence of Auburn,
its agents, employees, and/or officers, this indemnity provision shall be valid and
enforceable only to the extent of the negligence of Pacific; and provided further, that
nothing herein shall require Pacific to hold harmless or defend Auburn, its agents,
employees and/or officers from any claims arising from the sole negligence of
Auburn, its agents, employees, and/or officers. No liability shall attach to Auburn by
reason of entering into this Agreement except as expressly provided herein.
b.Auburn shall indemnify and hold Pacific and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Pacific arising out of, in
connection with, or incident to the execution of this Agreement and/or Auburn’s
performance or failure to perform any aspect of this Agreement; provided, however,
that if such claims are caused by or result from the concurrent negligence of Pacific,
its agents, employees, and/or officers, this indemnity provision shall be valid and
enforceable only to the extent of the negligence of Auburn; and provided further, that
nothing herein shall require Auburn to hold harmless or defend Pacific, its agents,
employees and/or officers from any claims arising from the sole negligence of Pacific,
its agents, employees, and/or officers. No liability shall attach to Pacific by reason of
entering into this Agreement except as expressly provided herein.
The provisions of this Section 14 shall survive the expiration or termination of this
Agreement.
15.WAIVER OF SUBROGATION
Pacific and Auburn hereby mutually release each other from liability and waive all right of
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recovery against each other for any loss caused by fire or other perils which can be insured
against under fire insurance contracts including any extended coverage endorsements
thereto which are customarily available from time to time in the State of Washington,
provided, that this paragraph shall be inapplicable to the extent that it would have the effect
of invalidating any insurance coverage of Pacific or Auburn.
16. COMPLIANCE WITH REGULATIONS AND LAWS
The parties shall comply with all applicable rules and regulations pertaining to them in
connection with the matters covered herein.
17. ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty therein without
the express written consent of the other party.
18. ATTORNEYS’ FEES
If either party shall be required to bring any action to enforce any provision of this Agreement,
or shall be required to defend any action brought by the other party with respect to this
Agreement, and in the further event that one party shall substantially prevail in such action,
the losing party shall, in addition to all other payments required therein, pay all of the
prevailing party’s reasonable costs in connection with such action, including such sums as
the court or courts may adjudge reasonable as attorney’s fees in the trial court and in any
appellate courts.
19. NONDISCRIMINATION
Each of the parties, for itself, its heirs, personal representatives, successors in interest, and
assigns, as a part of the consideration hereof, does hereby covenant and agree that it will
comply with pertinent statutes, Executive Orders and such rules as are promulgated to
assure that no person shall, on the grounds of race, creed, color, national origin, sex, sexual
orientation, age, or the presence of any sensory, mental or physical handicap be
discriminated against or receive discriminatory treatment by reason thereof.
20. MISCELLANEOUS
a. All of the covenants, conditions and agreements in this Agreement shall
extend to and bind the legal successors and assigns of the parties hereto.
b. This Agreement shall be deemed to be made and construed in accordance
with the laws of the State of Washington. Jurisdiction and venue for any action arising
out of this Agreement shall be in King County, Washington.
c. The captions in this Agreement are for convenience only and do not in any
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way limit or amplify the provisions of this Agreement.
d.Unless otherwise specifically provided herein, no separate legal entity is
created hereby, as each of the parties is contracting in its capacity as a municipal
corporation of the State of Washington. The identity of the parties hereto is as set
forth hereinabove.
e.The performances of the duties of the parties provided hereby shall be done
in accordance with standard operating procedures and customary practices of the
parties. Operational review and service meetings shall be held every six (6) months,
with representatives from both cities to review and discuss service and support
delivery.
f.No provision of this Agreement shall relieve either party of its public agency
obligations and or responsibilities imposed by law.
g.If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held to be invalid or unenforceable
by a final decision of any court having jurisdiction on the matter, the remainder of this
Agreement or the application of such term or provision to persons or circumstances
other than those as to which it is held invalid or unenforceable shall not be affected
thereby and shall continue in full force and effect, unless such court determines that
such invalidity or unenforceability materially interferes with or defeats the purposes
hereof, at which time either party shall have the right to terminate the Agreement.
h.This Agreement constitutes the entire agreement between the parties. There
are no terms, obligations, covenants or conditions other than those contained herein.
No modifications or amendments of this Agreement shall be valid or effective unless
evidenced by an agreement in writing signed by both parties.
i.Copies of this Agreement shall be filed with the King County Auditor’s Office
and the respective Clerks of the parties hereto.
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IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CITY OF PACIFIC CITY OF AUBURN
Leanne Guier, Mayor Nancy Backus, Mayor
100 3rd Avenue SE 25 W. Main Street
Pacific, WA 98047 Auburn, WA 98001
ATTEST: ATTEST:
Amy Stevenson-Ness, City Clerk Dani Daskam, City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
Carol Morris, City Attorney Daniel B. Heid, City Attorney
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EXHIBIT A
SCOPE OF SERVICES
Services Provided
1.Two (2) hours of consecutive, onsite support per week. This is limited to one (1) Auburn IT
staff person per week. The day/time of the hours must be mutually agreed upon by both
parties and stay consistent each week. The day and time of the week, including the duration
is subject to change based on needs of each City. Hours allocated each week are not banked
and cannot rollover to subsequent weeks.
2.General desktop support and troubleshooting. This includes:
a.Hardware deployment
b.Operating system installs and repairs
c.Settings and configuration
3.General IT support and troubleshooting. This includes:
a.User account setup, modification and separations
b.Virus protection and patch management
c.Software installs
d.Email
e.Wireless internet
f.TV21 support and coordinate per Pacific’s franchise agreement
4.General phone support and troubleshooting. This includes:
a.Setup and configuration
b.Cell phones
5.General server and storage support and troubleshooting. This includes:
a.Hardware and virtual installation
b.Operating systems installs and repairs
6.General network gear support and troubleshooting. This includes:
a.Firewall configuration and assistance
b.Routers
c.Switches
d.Access Points
7.General GIS requests. This includes:
a.Electronic maps
b.Data analysis
8.Purchasing recommendations and coordination.
9.Cloud operations. This will allow Pacific’s network to reside in Auburn’s private cloud
allowing business continuity.
Available Additional Services
1.Project management, i.e. phone system replacement.
2.Advanced GIS services including:
a.Consulting
b.Strategic planning
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c. Data hosting
d. Map service creation
Service Level Agreements
For requests emailed Monday through Friday from 7:00 am to 5:00 pm, we will respond within 30
minutes. In instances where we are receiving extremely high call volumes due to systems failures,
Acts of God, regional outages and such this response time may be impacted. In this case Auburn will
notify Pacific if this is happening with an estimated return to normal time.
With authorization of Pacific Mayor, City Administrator, City Clerk or Police Chief, support outside
regular business hours will be provided on an emergency basis by emailing
techsupport@auburnwa.gov with the name of authorizing person and nature of issue or by calling
253-876-1947.
Service Limitations
Auburn will assist and provide recommendations on network security, but security remains
the responsibility of Pacific.
Auburn will document and present information relevant to technical audits, but compliance
will be the responsibility of Pacific, including but not limited to CJIS and ACCESS.
Auburn will assist and provide recommendations on purchases, but all purchases are the
responsibility of Pacific. The only except is contracts that Auburn has already in place that
Pacific is piggybacking on.
Requesting Support
All requests for service should be emailed to techsupport@auburnwa.gov. Phone calls will be
accepted as well, however tracking tickets and support via our help desk system is preferred with a
follow up phone call from Auburn staff. The request will be forwarded to City of Auburn technical
staff for resolution.
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EXHIBIT B
COST OF SERVICES
Billing
All services outlined in Exhibit A will be billed according to the breakdown below. Monthly charges
for service are based on an estimated 400 helpdesk requests annually and standard cloud service rates.
Billing Breakdown
Monthly Costs
Support Function Operating Hours Billing Rate/Description Cost
General support M-F, 7:00 am – 5 pm,
excluding holidays
General support as outlined in
Exhibit A
$3,300.00
$3,300.00
Yearly Costs (pass through to vendors)
Support Function Billing Rate/Description Cost
Netmotion software $34.00 x 45 clients $1,530.00
Spillman software All clients $2,095.00
Remote deployment
and inventory
software
$37.00 x 45 clients $1,665.00
Virus protection
software
$18.00 x 45 clients $810.00
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Support Function Billing Rate/Description Cost
MS Office and
Windows
$253.00 x 45 clients $11,385.00
Email SPAM
filtering
$24 x 45 clients $1,080.00
$18,565.00
Variable Costs
Support Function Operating Hours Billing Rate/Description Cost
Off-hours support Non-business hours $120 per hour, with a one (1) hour
minimum plus mileage based on
IRS standard rates
Variable
Additional services n/a $120 per hour, with a one(1) hour
minimum as outlined in Exhibit A
Variable
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INTERLOCAL AGREEMENT
July 3, 2017
Page 1 of 11
CITY OF AUBURN – VALLEY REGIONAL FIRE AUTHORITY
INTERLOCAL AGREEMENT FOR
GEOGRAPHIC INFORMATION SYSTEMS
THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the _____ day of
__________________, 2017, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington (hereinafter referred to as “Auburn”), and the Valley
Regional Fire Authority, a municipal corporation of the State of Washington (hereinafter
referred to as “VRFA”),
W I T N E S S E T H :
WHEREAS, VRFA seeks professional geographic information systems (“GIS”) services;
and
WHEREAS, Auburn has the requisite skills, resources and experience necessary to
provide such services and is willing to provide such services upon the terms and
conditions herein contained.
NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises
herein, the parties hereto agree as follows:
1. SCOPE OF SERVICES
Auburn agrees to perform for VRFA, in a good and professional manner, the tasks
described on Exhibit A, which is attached hereto and by this reference made a part of this
Agreement. (The tasks described on Exhibit A shall be individually referred to as a “task,”
and collectively referred to as the “services.”) Auburn shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with VRFA.
2. AMENDMENT REQUIRED FOR ADDITIONAL SERVICES
If VRFA elects to receive additional services from Auburn, either the additional services
described in Exhibit A or additional services not described in Exhibit A, and if Auburn has
the time and resources to provide such additional services and is willing to provide them,
the parties shall execute an amendment to this Agreement prior to Auburn’s performance
of such additional services, except as provided to the contrary in Section 3 of this
Agreement. An executed Amendment for additional services shall be incorporated into
this Agreement and shall be subject to the terms and conditions of this Agreement, except
as provided otherwise in the Amendment.
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3.PERFORMANCE OF ADDITIONAL SERVICES PRIOR TO EXECUTION OF AN
AMENDMENT
The parties hereby agree that situations may arise in which VRFA desires additional
services wherein execution of Amendment before delivery of the services is impractical.
Auburn agrees to perform the additional services upon the request of an authorized
representative of VRFA at the rate of compensation in Exhibit A, or if not included in
Exhibit A, at a negotiated rate of compensation. Any such additional services shall be
memorialized in a written amendment executed in accordance with Section 2 of this
Agreement. The invoice procedure for the additional services shall be as described in
Section 6 of this Agreement.
4.VRFA’s RESPONSIBILITIES
VRFA shall do the following in a timely manner so as not to delay the services of Auburn:
a.Designate in writing a person to act as VRFA’s representative with respect
to the services. VRFA’s representative shall have authority to transmit
instructions, receive information, and interpret and define VRFA’s policies and
decisions regarding the services, except in the event of an emergency as
described in Exhibit A.
b.Furnish Auburn with all information, criteria, objectives, schedules and
standards for the services.
c.Arrange for access to the property or facilities as required for Auburn to
perform the services.
d.Examine and evaluate all studies, reports, memoranda, plans, sketches,
and other documents prepared by Auburn , and render decisions regarding such
documents in a timely manner to prevent delay of the services.
5.ACCEPTABLE STANDARDS
Auburn shall be responsible to provide, in connection with the services, work
products and services of a quality and professional standard acceptable to VRFA.
6.COMPENSATION
Compensation rates for Auburn’s performance of the services are set forth in
Exhibit B, which is attached hereto and by this referenced made a part of this
Agreement. The compensation rates shall be increased January 1, 2018, and each
January 1 thereafter, by an amount equal to 5% or the most recent Seattle-
Tacoma-Bremerton Consumer Price Index – U, whichever is greater.
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Auburn shall submit to VRFA a monthly invoice. VRFA shall process the invoice
in its next billing/claim cycle and shall remit payment to Auburn in the normal
course, subject to any conditions or provisions in this Agreement or an
Amendment.
7.TIME FOR PERFORMANCE AND TERM OF AGREEMENT
Auburn shall perform the services in accordance with the direction and scheduling
provided in Exhibit A, unless otherwise agreed to in writing by the parties. The
term of this Agreement shall be for three (3) years beginning January 1, 2017 and
ending December 31, 2020; provided that the term of this Agreement shall
automatically renew for an additional one (1) year unless either party gives the
other written notice of termination not later than sixty (60) days prior to the end of
the term; and provided further that either party may cancel this Agreement upon
sixty (60) days written notice to the other party consistent with Paragraphs 11 and
12 of this Agreement.
8.OWNERSHIP AND USE OF DOCUMENTS
All documents, reports, memoranda, diagrams, sketches, plans, de sign
calculations, working drawings and any other materials created or otherwise
prepared by Auburn as part of its performance of this Agreement (the “Work
Products”) shall be owned by and become the property of VRFA, and may be used
by VRFA for any purpose beneficial to VRFA. VRFA shall handle and be
responsible for requests for inspection and copying of such records ; however,
Auburn may assist at VRFA’s request at hourly rates provided under Exhibit B for
”Assistance with Records Request” support.
9.RECORDS INSPECTION AND AUDIT
All compensation payments shall be subject to adjustment for any amounts found
upon audit or otherwise to have been improperly invoiced . All records and books
of accounts pertaining to any services performed under this Agreement shall be
subject to inspection and audit by VRFA for a period of up to three (3) years from
final payment for the services.
10.CONTINUATION OF PERFORMANCE
In the event that any dispute or conflict arises between the parties while this
Agreement is in effect, Auburn agrees that, notwithstanding such dispute or
conflict, Auburn shall continue to make a good faith effort to cooperate and
continue work toward successful completion of the services or additional services
provided that if VRFA fails to pay for the services provided by Auburn, Auburn can
cease providing such services until payment is made.
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Page 4 of 11
11. ADMINISTRATION OF AGREEMENT
This Agreement shall be administered by Paul Haugan, Innovation and
Technology Director or designee, on behalf of Auburn, and by Eric Robertson,
VRFA Administrator or designee, on behalf of VRFA. Any written notices required
by the terms of this Agreement shall be served on or mailed to the following
addresses:
CITY OF AUBURN
Innovation & Technology
Paul Haugan
25 W Main St
Auburn, WA 98001-4998
Phone: 253-288-3160
Fax: 253-804-3116
E-mail: phaugan@auburnwa.gov
VRFA
VRFA Administration
Eric Robertson
1101 D Street NE
Auburn, WA 98002
Phone: 253-288-5801
Fax: 253-288-5900
E-mail: eric.robertson@vrfa.org
12. NOTICES
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person, deposited in the United States mail, postage prepaid, or
mailed by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above.
Either party may change its administrator or address by giving notice in writing to
the other party, stating the new administrator or new address, pursuant to the
procedure set forth above.
13. INSURANCE
VRFA shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence/aggregate for personal injury and property damage. This
requirement shall be deemed satisfied by evidence of VRFA’s membership in a
municipal self-insurance pool, including evidence of limits of coverages, exclusions
and limits of liability satisfactory to Auburn.
Auburn shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000
per occurrence/aggregate for personal injury and property damage. This
requirement shall be deemed satisfied by evidence of Auburn's membership in a
municipal self-insurance pool, including evidence of limits of coverages, exclusions
and limits of liability satisfactory to VRFA.
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14.INDEMNIFICATION
a.VRFA shall indemnify and hold Auburn and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Auburn arising out of, in
connection with, or incident to the execution of this Agreement and/or VRFA’s
performance or failure to perform any aspect of this Agreement; provided that if such
claims are caused by or result from the concurrent negligence of Auburn, its agents,
employees, and/or officers, this indemnity provision shall be valid and enforceable
only to the extent of the negligence of VRFA; and provided further that nothing herein
shall require VRFA to hold harmless or defend Auburn, its agents, employees and/or
officers from any claims arising from the sole negligence of Auburn, its agents,
employees, and/or officers. No liability shall attach to Auburn by reason of entering
into this Agreement except as expressly provided herein.
b.Auburn shall indemnify and hold VRFA and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against VRFA arising out of, in
connection with, or incident to the execution of this Agreement and/or Auburn’s
performance or failure to perform any aspect of this Agreement; provided that if such
claims are caused by or result from the concurrent negligence of VRFA, its agents,
employees, and/or officers, this indemnity provision shall be valid and enforceable
only to the extent of the negligence of Auburn; and provided further, that nothing
herein shall require Auburn to hold harmless or defend VRFA, its agents, employees
and/or officers from any claims arising from the sole negligence of VRFA, its agents,
employees, and/or officers. No liability shall attach to VRFA by reason of entering
into this Agreement except as expressly provided herein.
15.WAIVER OF SUBROGATION
VRFA and Auburn hereby mutually release each other from liability and waive all right of
recovery against each other for any loss caused by fire or other perils which can be insured
against under fire insurance contracts, including any extended coverage endorsements
thereto which are customarily available from time to time in the State of Washington;
provided that this paragraph shall be inapplicable to the extent that it would have the effect
of invalidating any insurance coverage of VRFA or Auburn.
16.COMPLIANCE WITH REGULATIONS AND LAWS
The parties shall comply with all applicable laws, rules and regulations pertaining to them in
connection with the matters covered herein.
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17.ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty therein without
the express written consent of the other party.
18.ATTORNEYS’ FEES
If either party shall be required to bring any action to enforce any provision of this Agreement,
or shall be required to defend any action brought by the other party with respect to this
Agreement, and in the further event that one party shall substantially prevail in such action,
the losing party shall, in addition to all other payments required therein, pay all of the
prevailing party’s reasonable costs in connection with such action, including such sums as
the court or courts may adjudge reasonable as attorney’s fees in the trial court and in any
appellate courts.
19.NONDISCRIMINATION
Each of the parties, for itself, its successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that it will comply with pertinent
statutes, Executive Orders and rules as are promulgated to assure that no person shall, on
the grounds of race, creed, color, national origin, sex, sexual orientation, age, or the
presence of any sensory, mental or physical handicap be discriminated against or receive
discriminatory treatment by reason thereof.
20.MISCELLANEOUS
a.All of the covenants, conditions and agreements in this Agreement shall
extend to and bind the legal successors and assigns of the parties hereto.
b.This Agreement shall be deemed to be made and construed in accordance
with the laws of the State of Washington. Jurisdiction and venue for any action arising
out of this Agreement shall be in King County, Washington.
c.The captions in this Agreement are for convenience only and do not in any
way limit or amplify the provisions of this Agreement.
d.Unless otherwise specifically provided herein, no separate legal entity is
created hereby, as each of the parties is contracting in its capacity as a municipal
corporation of the State of Washington. The identity of the parties hereto is as set
forth hereinabove.
e.The performances of the duties of the parties provided hereby shall be done
in accordance with standard operating procedures and customary practices of the
parties. Operational review and service meetings shall be held every six (6) months,
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INTERLOCAL AGREEMENT
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Page 7 of 11
with representatives from both cities to review and discuss service and support
delivery.
f.No provision of this Agreement shall relieve either party of its public agency
obligations and/or responsibilities imposed by law.
g.If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held to be invalid or unenforceable
by a final decision of any court having jurisdiction on the matter, the remainder of this
Agreement or the application of such term or provision to persons or circumstances
other than those as to which it is held invalid or unenforceable shall not be affected
thereby and shall continue in full force and effect, unless such court determines that
such invalidity or unenforceability materially interferes with or defeats the purposes
hereof, at which time either party shall have the right to terminate the Agreement.
h.This Agreement constitutes the entire agreement between the parties. There
are no terms, obligations, covenants or conditions other than those contained herein.
No modifications or amendments of this Agreement shall be valid or effective unless
evidenced by an agreement in writing signed by both parties.
i.Copies of this Agreement shall be filed with the King County Records Division
and the respective Clerks of the parties hereto.
j.Interpretation or construction of this Agreement shall not be affected by
any determination as to who is the drafter of this Agreement, this Agreement
having been drafted by mutual agreement of the parties.
k.No party to this Agreement shall be held responsible for delay or default
caused by terrorism, natural disasters, riots, acts of god and/or war that is
beyond the reasonable control of the parties.
l.The failure of either party at any time to require performance by another
party of any provisions of this Agreement will in no way affect the party’s
subsequent rights and obligations under that provision, and waiver by any party
of the breach of any provision of this Agreement shall not be taken or held to be
a waiver of any succeeding breach of such provision or as waiver of such
provision itself.
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IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CITY OF AUBURN
___________________________________
Nancy Backus
Auburn Mayor
VRFA
___________________________________
Eric Robertson
VRFA Administrator
Attest:
___________________________________
Danielle Daskam,
Auburn City Clerk
Attest:
___________________________________
Louise M. Bartol,
City of the Board
Approved as to form:
___________________________________
Daniel B. Heid
Auburn City Attorney
Approved as to form:
___________________________________
Joseph F. Quinn
Counsel for VRFA
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EXHIBIT A
SCOPE OF SERVICES
The following data sets, referred to as “Public Safety Data”, are managed and maintained by the City
of Auburn GIS. These are the core data sets available to VRFA in any GIS service outlined in exhibit
A. The “Public Safety Data” also includes the data sets required by Valley Communications for the
CAD map.
1. Address Points: Address points and/or street centerline
2. Fire Service Reporting and Response Districts: boundaries for response areas
3. Gates and Barriers: access points that are blocked
4. Hydrology: lakes, rivers, streams and waterways
5. Mileposts: points indicating distance to a certain location
6. Police Patrol Districts: larger reporting areas within the City
7. Police Reporting Districts: smaller reporting areas within the districts
8. Political Boundaries: city and county boundaries. Other local government boundaries
including water purveyors, fire districts, etc.
9. Railroads: BNSF and Union Pacific
10. Service Area Buffers
11. Streets: street centerlines broken by intersections including street attributes like speed limit,
number of lanes, dead-ends, etc.…
12. Valley Communication Service Areas: boundary of entire VCC service area
13. Water Hydrants: points of locations, type and flow ratings
In addition, the below data sets have been identified as critical by VRFA as they will be used in the
establishment and evaluation of both current and future performance. . These data sets will also be
available to VRFA in the same manner that the Public Safety Data is.
14. Topography/Ornithology: elevation and overhead view data
15. Zoning: boundaries indicating City zoning and land use data.
16. Occupancy and Permit: building related data from the City’s permit system
17. Hazard and Critical Areas: landslide, earthquake, lahar, flood, wetland, etc…
18. Fire Demand/Management Zones: boundaries designated by VRFA for response
management
19. Required Fire Flow: specific buildings that have special response needs
20. Bridges: non-pedestrian and pedestrian bridges within the City
All services provided are based off of the data sets outlined above.
• VRFA response map development
• VRFA map printing
• Annual reprints of all templated maps
• Map exports (i.e. PDF and image)
• Data exports (i.e. Esri shapefiles and Esri Geodatabase)
• Access to Auburn GIS mobile devices for field data collection
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•Access to web-based map services for data consumption
•GIS liaison between VRFA and VCC on CAD map data
•Assistance/support with GIS related fire accreditation data
•Assistance/support with GIS related programs
•Standard, dedicated eGIS site for VRFA (requires signature of completion by both parties)
•Read-only access to all non-public safety data that GIS stores or has access to
Note: Data will be accessed by VRFA the same way VRFA connects to the City of Auburn over
dedicated fiber for access to CRW.
Services not included which may incur additional charges:
•License(s) to Auburn’s Esri software
•GIS related training beyond the initial stand up of eGIS site
•Customizations and development of non-standard features for dedicated eGIS site
•Data collection
•Data cleanup on non-Public Safety Data
•Initial cost or maintenance cost of data subscriptions
•Initial cost or maintenance cost of VRFA software
•Data analysis on special projects
Requesting support:
All requests for service should be emailed to helpdesk@auburnwa.gov. Requests will automatically
be forwarded to the City GIS staff members for resolution.
Service levels:
For requests e-mailed Monday through Friday from 7:00 am to 5:00 pm (“regular business hours”),
we will use best efforts to respond within 60 minutes. During high call volumes, we will assist you as
soon as possible. Staff will not respond to request made outside regular business hours.
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EXHIBIT B
COST OF SERVICES
Billing
Services that are billed on an hourly basis will include a brief description of the service and hours
provided. Monthly charges for service are based on support items listed above. In the event annual
support and services exceed the scope of this agreement, VRFA agrees to negotiate these additional
services which may include mutually agreed adjustments to monthly service charges.
Monthly Costs
Support Function Operating Hours Billing Rate/Description Cost
General support M-F, 7:00 am – 5 pm,
excluding holidays
General support as outlined in
Exhibit A
$2,024.00
$2,024.00
Variable Costs
Support Function Operating Hours Billing Rate/Description Cost
Additional services n/a $120 per hour, with a one(1) hour
minimum as outlined in Exhibit A
Variable
Assistance with
Records Requests
M-F, 7:00 am – 5 pm,
excluding holidays
$120 per hour, with a one (1) hour
minimum plus mileage based on
IRS standard rates
Variable
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The City of Auburn IT department currently has an Interlocal agreement with the agencies mentioned below, but has expired and is operating on a month-to-
month basis. For the sake of consistency and being current, all three agreements were updated to match.
The money received from these service agreements are cost replacement and go directly into the general fund. These agreements will go into effect once
approved by council and are scheduled to end 12/31/2020.
Agency Service Provided Monthly Charge Incidents/
Tickets per
Month
Project Rate
per Hour
Notes
City of Algona IT $500.00 100 $120
City of Pacific IT $3,300.00 400 $120 2 hours spent onsite per week
VRFA GIS $2,024.00 n/a $120
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
July 19, 2017
Department:
Administration
Attachments:
matrix
key
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:July 24, 2017 Item Number:
Page 81 of 83
Updated July 14, 2017
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1 Deputy Mayor Selection Ad
Hoc Committee Report Chair DaCorsi 7/24/2017
2 $20 Car Tab Chair Wales future meeting
3
Capital Projects Update and
Featured Capital Project
Discussion
Chair Wagner Vice
Chair DaCorsi Director Snyder 007/24/2017
4
Community Sustainability
Series: Economic and
Statutory Considerations for
Municipalities
Chair Wagner Vice
Chair DaCorsi Director Snyder Rescheduled for later this year
5 IT Update on Digital Parity Chair Wagner Vice
Chair DaCorsi Director Haugan 09/11/2017
6 Property at 104th and 102nd Chair Wagner Vice
Chair DaCorsi Director Snyder 10/9/2017
7 Business Shopping Carts Chair Peloza
Vice Chair Baggett Director Snyder 8/28/2017
8 District Court Briefing Follow-
up
Chair Peloza
Vice Chair Baggett Director Roscoe 8/28/2017
9 Business Licensing Chair Peloza Vice
Chair Baggett Director Snyder 8/28/2017
10 First Quarter Financial Report Chair Baggett Vice
Chair Wagner Director Coleman 6/12/2017
11 Legal Rights for
Undocumented Residents
Chair Trout-Manuel Vice
Chair Wales Director Hinman future meeting
12
13
COUNCIL MATRIX
Page 82 of 83
Revised 06-12-2017
HEALTH & HUMAN SERVICES FINANCE & ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT MUNICIPAL SERVICES
HUMAN SERVICES FUNDING CITY BUDGET & AMENDMENTS UTILITIES POLICE
PUBLIC WELLNESS RISK MANAGEMENT ZONING, CODES & PERMITS SCORE JAIL
DOMESTIC VIOLENCE SERVICES EQUIPMENT RENTAL INNOVATION & TECHNOLOGY DISTRICT COURT
HOMELESSNESS SERVICES FACILITIES TRANSPORTATION PARKS & RECREATION
AFFORDABLE HOUSING CITY REAL PROPERTY STREETS ANIMAL CONTROL
COMMUNITY SERVICES LEGAL ENGINEERING SOLID WASTE
HUMAN RESOURCES DEVELOPMENT INCENTIVES CAPITAL PROJECTS EMERGENCY PLANNING
MEDICAL COMMUNITY RELATIONS BUSINESS DEVELOPMENT SUSTAINABILITY AIRPORT
ECONOMIC DEVELOPMENT STRATEGIES ENVIRONMENTAL PROTECTION AIRPORT BUSINESSES
CULTURAL ARTS & PUBLIC ARTS SISTER CITIES
PLANNING MULTIMEDIA
Councilmember Trout-Manuel, Chair Councilmember Baggett, Chair Councilmember Wagner, Chair Councilmember Peloza, Chair
Deputy Mayor Wales, Vice Chair Councilmember Wagner, Vice Chair Councilmember DaCorsi, Vice Chair Councilmember Baggett, Vice Chair
2017 MEETING DATES 2017 MEETING DATES 2017 MEETING DATES 2017 MEETING DATES
March 13, 2017 March 27, 2017 April 10, 2017 April 24, 2017
May 8, 2017 May 22, 2017June 12, 2017 June 12, 2017May 22, 2017 June 26, 2017
July 10, 2017 July 24, 2017August 14, 2017 August 14, 2017July 24, 2017 August 28, 2017
September 11, 2017 September 25, 2017 October 9, 2017 October 23, 2017
November 13, 2017 November 27, 2017 December 11, 2017 December 26, 2017
SPECIAL FOCUS AREAS
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