HomeMy WebLinkAbout01-11-2016 Orr.oF. , , •_
City Council Study Session
� � p January 11, 2016 - 5:30 PM
. Auburn City Hall
WASHINGTON MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 5:30 p.m. in the Council
Chambers at Auburn, City Hall, 25 West Main Street in Auburn.
A. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bill Peloza, John
Holman, Claude DaCorsi, Yolanda Trout and Robert Baggett.
Councilmember Wagner arrived at 5:33 p.m.
Staff members present included: Human Resources and Risk Management
Director Rob Roscoe, Police Commander Dave Colglazier, Parks, Arts and
Recreation Director Daryl Faber, City Attorney Daniel B. Heid, Director of
Administration Dana Hinman, Human Services Coordinator Emily Pearson,
Veterans and Human Services Coordinator Erica Azcueta, Community
Development and Public Works Director Kevin Snyder, Assistant Director of
Engineering Services/City Engineer Ingrid Gaub, Finance Director Shelley
Coleman, Innovation and Technology Director Paul Haugan, and Deputy City
Clerk Shawn Campbell.
Mayor Backus was not present.
II. Announcements, Reports, and Presentations
Director Hinman stated the Association of Washington Cities Action Days will be
held in Olympia soon. The legislative priorities that Council, staff and the City's
consultants have been working on are almost finalized. The City's legislative
consultants will be scheduled to brief Councilmembers individually to prepare
them on talking points for speaking to the legislators.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Microsoft Enterprise Agreement (15 Minute Presentation/10 Minute Q&A)
(Haugan)
Authorize the Mayor to sign and enter into an Enterprise License Agreement
with Microsoft Corporation for our Office Productivity Software and Windows
10 Desktop Operating System software
Director Haugan stated the City is considering entering into a Microsoft
Enterprise Agreement. The City can either buy the software outright, use it
until it is no longer useful then purchase new software to replace the old
software, or the City can purchase licenses for the software, which would
allow the City to keep the software updated and security patches
current. Other jurisdictions the City of Auburn provides services could also
use the agreement. They would reimburse the City for the costs of their
licenses.
Councilmember DaCorsi asked if there is a concern with getting Winos re 11 gf 3
up to speed. Director Haugan stated it is a good system and the migration
will probably be the second quarter. There will be a significant staff upgrade
with training available to all staff.
Deputy Mayor Wales expressed concerns about the security of the Cloud.
Director Haugan stated the Cloud is a marketing term. It means having it
stored somewhere else and the user can access it over the internet. Once
the software is on the computer the users will still save their documents the
same way they always have.
B. Ordinance No. 6582 (10 Minute Presentation/10 Minute Q&A) (Snyder)
An Ordinance of the City Council of the City Of Auburn, Washington,
amending Section 10.41.020 of the Auburn City Code, entitled "Restricted
Parking Zone Established" for the purpose of revising code language to
clarify intent
Assistant Director Gaub explained the proposed ordinance is for restricted
parking zones. The original code was put in place in 2009 to address parking
issues. The City wanted to implement restricted parking in a designated area.
The way the code is written it cannot be used in other areas of the City. The
proposed language allows the restrictions to be set through an admistirative
process in various area of the City.
Councilmember Peloza stated there is nothing wrong with the current
system. He asked why the City would want to change it. Assistant Director
Gaub stated the restrictions are only allowed on D Street. Staff would like to
use this program in other areas of the City.
Councilmember DaCorsi asked if there is a cost associated to
residents. Assistant Director Gaub stated the permit is free to the residents.
Councilmember Trout asked about the number of permits allowed per
resident. Assistant Director Gaub stated each residence is allowed three
vehicle permits and one visitor pass. If they do not have the permit in their
vehicle they would be subject to the restricted parking.
Councilmember Holman stated he is a proponent of this
program citywide. He has a concern on the impact to the Downtown Parking
Management Plan. He believes the plan would have to be updated.
C. 2005/2006A Bond Refunding (10 Minute Presentation/10 Minutes Q&A)
(Coleman)
Director Coleman stated the City has an opportunity to refinance
two Municipal Bond. The City has approximately $680,000 outstanding with
an Airport Bond and $3 million from a bond for the Golf Course. If the City
refunds the bonds, there would be cost savings of almost $290,000.
Councilmember Holman asked about the City's current bond rating. Director
Coleman stated the City currently has a bond rating of AA+.
Council thanked Director Coleman for looking at the various options.
D. CDBG Funding Update (15 Minute Presentation/10 Minute Q&A) (Hinman)
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Director Hinman and Human Services Coordinator Azcueta presented the
Community Development Block Grant funding update to Council.
Director Hinman explained to Council the City uses two separate funding
sources for human services funding. One is grants from the federal
government in the form of HUD grants and the second is a line item in the
budget of 1% of the general fund. Both revenue streams are designated for
human services. The CDBG funds are tightly regulated.
Councilmember Trout asked about the funds provided for homelessness.
Coordinator Azcueta explained the largest portion of those funds go to the
housing repair program.
Deputy Mayor Wales suggested the Council have an ad hoc committee
review this process in the future.
E. Council Retreat Goals (5 Minute Presentation/10 Minute Q&A) (Hinman)
Director Hinman reviewed the retreat goals the Council set at their retreat in
November.
Deputy Mayor Wales explained this document is going to come back before
the Council monthly.
Director Hinman stated the City has made significant progress on the Healthy
City Goal. There has also been progress made on bridging the digital divide.
IV. ADJOURNMENT
There being no further business before the Council, the meeting adjourned at 6:37
p.m.
APPROVED this 3rd day of July, 2017.
LA GO S, DEPUTY MAYOR Shawn Campbell, Deputy City Clerk
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