HomeMy WebLinkAbout08-14-2017 CITY COUNCIL STUDY SESSION AGENDACity Council Study Session and
Special Focus Area
August 14, 2017 - 5:30 PM
Council Chambers - City Hall
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Auburn Station Access Improvement Project - Preferred Alternative Site (30
Minute Presentation)
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A.Capital Project Status Report (10 Minute Presentation) (Snyder)
B.Parks / Open Space Plan (20 Minute Presentation) (Faber)
IV. FINANCE AND ECONOMIC DEVELOPMENT DISCUSSION ITEMS
A.Resolution No. 5310 - Solid Waste Contracts (10 Minute Presentation)
(Coleman)
B.Fire Relief & Pension Fund (15 Minute Presentation) (Coleman)
C. 2016 Comprehensive Annual Financial Report (20 Minute Presentation)
(Coleman)
D.Resolution No. 5311 - Investment Policy Update (10 Minute Presentation)
(Coleman)
E.2nd Quarter 2017 Financial Report (10 Minute Presentation) (Coleman)
F. Economic Development Update (45 Minute Presentation) (Hinman)
V. OTHER DISCUSSION ITEMS
VI. NEW BUSINESS
VII. MATRIX
Page 1 of 87
A.Matrix
VIII. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
Page 2 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report (10 Minute Presentation)
(Snyder)
Date:
August 9, 2017
Department:
CD & PW
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The purpose of this discussion is to inform the Council and Public of the overall status
of the City’s Capital Project program managed by the Community Development &
Public Works (CDPW) Department.
The Capital Projects Group of CDPW is currently managing 35 active projects with a
total cost of $58 million. Of these projects, 11 are in the design phase and 24 are
under construction. Within the next 3 months, 4 additional projects are expected to
enter the construction phase. The total value of projects completed by years is as
follows:
Total Capital Projects Completed by Year (by year of final acceptance by City Council)
2014 = 28.8 million
2015 = 24.8 million
2016 = 37.6 million
2017 = 42.4 million (anticipated)
Reviewed by Council Committees:
Councilmember: Staff:Gaub
Meeting Date:August 14, 2017 Item Number:
Page 3 of 87
Page 4 of 87
CP1218 This project will construct corridor improvements to AWS
between Muckleshoot Plaza and Dogwood Street SE.
Improvements include designated U-turns, access
management, driveway consolidation, addition of a 2nd left
turn lane from eastbound AWS into the MIT Casino, bus
pull-outs, medians, signal improvements, and sidewalks.
1,077,365
(Street)
1,161,340
(Water)
2,333,108
(Federal)
466,191
(WSDOT)
5,038,004 4,964,214 100% JAN 29% JAN Larson Site preparation and
waterline installation on the
north side of the roadway
underway. Agreement with
King County for
reimbursement for costs to
construct bus shelter
footings under review.
Change order for cost of
footings and additional
excavation and fill material is
being negotiated.
CH2MAuburn Way South Corridor Safety (Muckleshoot Plaza
to Dogwood St SE)
Miles Resources1718
C222A This project will complete the widening of S 277th from the
intersection of Auburn Way North to L Street NE, including
the construction of a pedestrian trail and relocation of the
floodway along S 277th.
1,539,186
(Street)
1,020,700
(Federal)
2,300,000
(Developer)
3,933,990
(TIB)
8,928,876 8,895,956 100% MAY 45% NOV Truong Construction work is
underway. The Contractor is
working on retaining walls,
excavating and constructing
the future stream and pond,
and the culvert across 277th.
Parametrix277TH-AUBURN WAY N TO GREEN RIVER BRIDGE Scarsella Bros.16 17
C410A This project will complete wetland mitigation enhancements
at the S 277th wetland mitigation sites.
55,000
(Streets)
55,000 55,000 100%100%Howard Monitoring work in progress.
Actively seeking mitigation
acceptance from Corps to
end monitoring period.
277TH WETLAND MITIGATION MONITORING
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 1 of 12
Page 5 of 87
CP1507 This project will rehabilitate and preserve the existing
pavement on Auburn Way North between 22nd St NE and
45th St NE. This work will also upgrade traffic signals and
sidewalk curb ramps.
972,500
(Streets)
42,500
(Storm)
75,000
(Sewer)
16,000
(Water)
967,500
(Federal)
2,073,500 2,138,426 100% FEB 90% OCT Thompson Paving is complete except at
the intersection of 37th St
NE where final paving will
not occur until a new signal
pole is installed, which is
anticipated in late August.
Construction end date
updated to account for long
lead time for the new signal
pole.
N/AAuburn Way North Pavement Preservation Tucci and Sons,
Inc.
17 17
CP1417 This project will add an automatic shutdown/diversion if
disinfection system fails, add a screen or a Tide-flex valve
to the overflow at the site, and evaluate site stabilization.
605,000
(Water)
605,000 501,682 100% DEC 95% SEP Barba Construction was in
suspension for procurement
of materials but has now
resumed. Schedule adjusted
to account for suspension
time.
MSAWEST HILL SPRINGS IMPROVEMENTS RL Alia1617
CP1501 This project will implement low-cost traffic signal safety
improvements at various intersections by installing flashing
yellow arrow signals, auxiliary signal heads, and
backplates.
55,000
(Streets)
412,575
(Federal)
467,575 467,575 100% AUG 100% JUN Larson Physical completion granted
on June 30, 2017. Final pay
in process.
N/ATRAFFIC SIGNAL SAFETY IMPROVEMENTS Tansportation
Systems, Inc.
16 17
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 2 of 12
Page 6 of 87
CP1107 This project will be done in phases. The first phase 1A will
complete investigation of the Fulmer Wellfield area to
determine the required analysis and drilling program
needed to utilize the full water rights. Phase 1B will
complete a drilling and testing program as well as an
alternatives analysis. Phase 2 will complete the physical
improvements.
2,320,315
(Water)
2,660,315 2,659,550 100% APR 10% SEP Barba Construction underway.
Contractor completing site
demolition work.
Phase 2:
Carollo
Engineers
FULMER WELLFIELD IMPROVEMENT PROJECT Award
Construction
17 17
CP1415 This project will repurpose the existing W Main St between
W Valley Highway and the Interurban Trail. The project will
also provide Intelligent Transportation System (ITS)
improvements along W. Main St., West Valley Hwy, 15th St.
SW, and C St. SW.
824,923
(Streets)
3,770,015
(Federal)
4,379,563 4,094,879 100% JUN 99% SEP Truong Construction punchlist work
underway. Construction
finish date adjusted to
account for time to
coordinate punchlist work.
CH2MW MAIN ST MULTIMODAL CORRIDOR AND ITS
IMPROVEMENTS
Tucci and Sons1617
CP0767 This project is an annual level of effort to complete the
required monitoring for the mitigation site.
25,000
(Streets)
25,000 25,000 Howard City received release from
the Dept. of Ecology.
Monitoring is complete.
SoundviewMOHAWK PLASTIC WETLAND MITIGATION
MONITORING
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 3 of 12
Page 7 of 87
CP1511 This project replaces the existing storm system, sanitary
sewer main, and water improvements along M St SE from
3th St SE to E Main St. The project also includes a full
rebuild of M Street SE including new sidewalks and curbs
and gutters within the project limits.
664,652
(Storm)
481,000
(Water)
416,183
(Sewer)
531,877
(Streets)
2,093,712 1,933,711 100% MAR 50% NOV Thompson M St SE from 3rd St SE to
East Main St is closed to
through traffic from June 26
through September 1.
Installation of new sewer,
storm, and water meters is
complete. Engineering is
working with Police to
address the on-going
concerns of detour traffic
utilizing local streets
between Main and 4th St
SE.
N/AM ST SE IMPROVEMENTS (3RD ST SE TO EAST MAIN
ST)
ACI1717
CP1317 This project will install automated meter reading
infrastructure and software, and will replace all water
meters.
6,000,000
(Water)
6,000,000 6,000,000 100% JUL 40% DEC Snyder Work is underway.FergusonWater Meter and Billing System Improvements Ferguson1517
CP1513 This project will construct a round-a-bout and complete the
design of intersection bicycle and pedestrian safety
improvements at 22nd St NE and I St NE.
315,000
(Streets)
29,890
(Sewer)
405,000
(Water)
200,000
(State Grant)
940,000
(Federal Grant)
1,889,889 1,784,015 100% JUN 0% APR Wickstrom City Council awarded the
contract at their meeting on
August 7, 2017.
Preconstruction meeting is
scheduled for August 24th.
Budget and cost information
updated to reflect contract
award. Construction finish
date updated to reflect final
paving work being
completed during a
favorable weather season.
Reid
Middleton
22nd St NE and I St NE Intersection Improvements DPK, Inc.17 18
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 4 of 12
Page 8 of 87
CP1522
(CP1122)
This project will replace the 30-inch storm drainage line
along 30th Street NE from approximately I Street NE to
Brannan Park Storm Pump Station to address localized
flooding issues. Phase 1A was completed in Jan. 2016
(CP1122)
2,293,810
(Storm)
2,504,785 2,504,785 100% JUL 100% MAY Truong Physical Completion granted
on July 18, 2017. Final pay
in process.
Otak30th Street NE Storm Improvements (Phase 1B):KLB Construction1617
CP1613 This project will install a roof retrofit system for the aging
roof at the M&O Building.
292,700
(Facilities)
292,700 292,130 100% MAY 0% SEP Barba Notice to Proceed will be
issued on August 11, 2017.
HelixM&O Building Roof Retrofit Multifacet Group1717
CP1520 This project will complete the reconstruction of B St NW
between 37th St NW and 49th St NW, including replacing
sanitary sewer and addressing storm drainage needs.
2,867,829
(Streets)
985,607
(Sewer)
3,853,436 3,273,613 100% MAY 7% DEC Carter Construction is underway.
Contractor continuing
dewatering efforts in
preparation of sanitary
sewer installation.
KPGB St NW Reconstruction Project Johansen1717
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 5 of 12
Page 9 of 87
CP1512 This project will replace and/or repair aging and damaged
sewer systems through out the City.
1,187,904
(Sewer)
1,187,904 835,515 100% AUG 100% MAY Wickstrom Physical Completion granted
on June 9, 2017. Final
payment is in process.
N/A2015 Sanitary Sewer Repair and Replacement Road
Construction
Northwest
16 17
CP1606 This project is being completed as part of the Auburn
Community and Teen Center project. It will construct a
connection from the current termination of H Street SE at
the White River Museum to Auburn Way South. The
connection to Auburn Way South will serve as shared entry
to the Les Gove Campus and the King County Library. The
project will also close Deals Way adjacent to the spray park
and library.
855,000
(Parks)
855,000 855,000 100% JAN 100% MAY Larson Final pay approved by
Council on July 3, 2017.
Project complete.
N/AAuburn Teen and Community Center (H Street SE
Extension)
Road
Construction
Northwest
17 17
CP1617 Replaces 5 PRV stations in the Lea Hill service area that
have exceeded their useful life.
1,032,300
(Water)
1,032,000 1,063,339 100% JUN 0% NOV Larson Preconstruction meeting
held on August 3, 2017.
Notice to proceed expected
to be issued for August 11,
2017.
BHCLea Hill PRV Stations NOVA
Contracting
17 17
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 6 of 12
Page 10 of 87
CP1523 The purpose of the project is to rehabilitate and preserve
the existing pavement on Lake Tapps Parkway between the
Western City Limit near 8th Street E and Lakeland Hills
Way
237,850
(Streets)
5,000
(Sewer)
5,000
(Storm)
750,000
(Federal)
997,850 996,591 100% APR 40% SEP Barba Construction work is
underway. Current work
consists of replacing curb
ramps at the intersection of
Lake Tapps Parkway and
Lakeland Hills Way and
grinding and overlaying the
westbound travel lanes. The
eastbound travel lanes have
been paved.
N/ALake Tapps Parkway Preservation Project ICON Materials1717
CP1614 This project will reconstruct the 28th St SE loop east of R
St., 27th St SE, 26th St SE, S St SE, T St SE and U St SE;
reconstructed 19th St SE and G St SE near Olympic Middle
school, and preserve 53rd Ave S, S 302nd Pl and
associated cul-de-sacs in the Westhill.
2,556,000
(Streets)
500,000
(Water)
200,000
(Storm)
3,256,000 2,900,000 100% MAY 1% DEC Carter Construction is underway.
Contractor is installing
drainage on R St and 28th
St Loop.
Jacobs
Engineering,
Inc.
2017 Local Street Reconstruction and Preservation
Project
Tucci and Sons1717
MS1510 The purpose of the project is to demolish three separate
buildings (single-family house, detached garage, and shed)
located at 31923 104th Avenue SE. The property will be
re-purposed in the near future as part of a Transportation
Improvements Project.
101,450
(Streets)
101,450 101,450 100% APR 99% JUL Koshman Physical completion granted
on June 29, 2017. Final pay
in process.
N/A104TH AVENUE SE BUILDING DEMOLITION Quality
Construction
17 17
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 7 of 12
Page 11 of 87
CP1701 This Project will expand ITS operations by installing a DMS
sign.
200,000
(Streets)
200,000 179,860 100% MAY 20% AUG Barba Work is underway.
Contractor currently working
on installation of the new
sign foundation.
N/AAWS Dynamic Message Sign West Coast
Signal, Inc.
17 17
CP1710 This project will reconstruct sections of sidewalk that are in
poor condition or pose a risk as tripping hazards. The
project will also improve connectivity where sections of
sidewalk are missing from the pedestrian network. The
project will add curb ramps where barriers exist or rebuild
existing curb ramps to meet ADA standards.
204,000
(Capital
Improvemen
t Fund)
50,000
(General Fund)
254,000 191,348 100% JUN 1% JUL Koshman Construction underway.
Contractor beginning site
preparation work.
N/A2017 Citywide Sidewalk Repairs and Improvement
Project
K&A
Communications
17 17
CP1407 This project will complete the required public improvements
that the developer for the Marchini Meadows did not
complete. Improvements are prioritized and will be
completed based on available funds.
70,000
(Developer
Settlement)
70,000 70,000 75% TBD 0% TBD Koshman Overlay of 132nd Ave
completed by project
CP1506 (2015 Pavement
Patching & Overlay). Design
and Construction finish
dates are shown as
unknown because this work
is being completed in
phases. The next phase,
replacing broken sidewalks
and driveways, is underway.
N/AMARCHINI MEADOWS 17 17
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
CONSTRUCTIONProject Status:
Generated by eGIS: 8/9/2017 Page 8 of 12
Page 12 of 87
CP1316 This project will complete improvements to the East Ridge
Manor storm system in the Lea Hill area.
1,120,000
(Storm)
1,120,000 1,110,000 20% NOV 0% APR Thompson Design is underway.Brown and
Caldwell
EAST RIDGE MANOR STORM IMPROVEMENTS TBD1718
CP1406 This project will reconstruct the existing signal at C Street
SW and Main Street.
465,000
(Street)
465,000 465,000 82% JUL 0% DEC Thompson Design is underway. DKSMAIN ST SIGNAL UPGRADES TBD1717
CP1416 This project will reconstruct F St SE from 4th St SE to
Auburn Way South, including adding new sidewalks, curb
and gutter, bike lanes, wayfinding signage, street lighting,
streetscape elements, and safety improvements, and will
include a bike share program with bike boulevard
components. Some ROW acquisition is necessary. Some
sections of water and sewer lines will be replaced on F St
SE between 4th St SE and Auburn Way S.
170,000
(Streets)
100,000
(Water)
24,000
(Sewer)
520,000
(Federal)
814,000 2,727,000 50% TBD 0% TBD Wickstrom Design and Environmental
documentation work is
underway. Construction
funding is not yet secured.
Design finish date shown as
TBD to reflect notice the City
received regarding limited
federal funding obligation
authority in 2017 for PSRC
funded projects.
JacobsF ST SE NON-MOTORIZED IMPROVEMENTS TBD1718
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS: 8/9/2017 Page 9 of 12
Page 13 of 87
CP1502 This project will improve the safety at the intersection by
installing a traffic signal, improving ADA ramps, widening
the northeast corner of the intersection to accommodate
U-turns, and pavement restoration.
142,240
(Streets)
792,260
(Federal)
934,500 1,003,162 95% SEP 0% APR Barba Right-of-Way (ROW) phase
is underway. Design and
Construction finish dates
adjusted to account for
additional time needed to
address ROW needs for the
project.
KPG37TH ST SE AND A ST TRAFFIC SIGNAL TBD1718
CP1312 This project will replace and/or repair aging and damaged
storm lines throughout the City.
898,166
(Storm)
898,166 898,166 60% MAR 0% JUL Wickstrom Design is underway. Design
and Construction finish
dates adjusted to reflect
advertising the project during
a more favorable weather
season for this type of work.
N/ASTORM REPAIR & REPLACEMENT TBD1818
CP1516 The purpose of the project is to improve safety and the
ability to accommodate the current and forecast fleet of
multi-engine piston aircraft for both takeoff and
accelerate-stop distances at the Auburn Municipal Airport
by extending both ends of Runway 16/34.
1,365,000
(Airport)
1,365,000 1,365,000 16% DEC 0% DEC Wickstrom Consultant selection process
for design phase underway.
TBDAuburn Municipal Airport Runway Enhancements TBD1718
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS: 8/9/2017 Page 10 of 12
Page 14 of 87
CP1603 The project will construct a second, parallel transmission
pipeline under the White River, inspect the existing steel
transmission main for possible leaks and repair the leaks, if
any, and line the portion of the existing steel transmission
main to improve its structural integrity and prevent leaks,
and to construct another 12” to 18” parallel river crossing
casing for providing water service and utility conduit to
wilderness game farm park.
1,340,000
(DWSRF)
185,000
(Water)
1,525,000 1,525,000 17% MAR 0% JUL Wickstrom Project is in suspension due
to the availability of state
funding.
JACOBSCoal Creek Springs Transmission Main Repair TBD1818
CP1408 This project will install new tracks under the rolling hangar
doors to improve performance.
30,000
(Airport)
30,000 30,000 99% AUG 0% OCT Wickstrom Final contract documents
being prepared.
KPFFSouth Hangar-Row 3 Door Improvements TBD1717
CP1521 This project will rehabilitate and preserve the existing
pavement in the 15th Street NW/NE and Harvey Road SE
corridor between State Route 167 and 8th Street NE.
Furthermore, grind and overlay 15th Street NW/NE from
State Route 167 to Auburn Way N., and grind and overlay
Harvey Road NE from Auburn Way N to 8th Street NE.
817,500
(Streets)
50,000
(Storm)
50,000
(Sewer)
817,500
(Federal Grant)
1,735,000 1,735,000 55% DEC 0% SEP Truong Design is underway. N/A15th Street NE/NW Preservation Project TBD1718
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS: 8/9/2017 Page 11 of 12
Page 15 of 87
CP1709 This project will design and construct a seismic control
valve on the City's largest reservoir.
$175,000
Hazard
Mitigation
Grant
Program
$25,000
Local City
Match
$200,000 $200,000 2% APR 0 MAY Thompson Consultant contract
negotiations underway.
ParametrixReservoir 1 Seismic Control Valve TBD1818
CP1707 This purpose of this project is to design for and improve
traffic signal timing and operations, corridor coordination,
traffic signal head visibility, and pedestrian accessibility
along the A St SE Corridor between 3rd St SE and East
valley Highway Access Road.
45,850
(Street)
412,650
(Federal Grant)
458,500 458,500 0% MAY 0% SEP Truong Consultant contract
negotiations underway.
PH
Consulting,
LLC & DKS
Associates
A St. SE Corridor Signal Safety & Operations
Improvements
TBD1818
Project
Number Street/Utilities Total Budget
Project Budget Total Estimated
Costs
%
Complete
Finish
Date
%
Complete
Construction Project
Manager ContractorProject Name & Description Other Status
Capital Project Status Report Community Development And Public Works Department - Engineering General Services Division
Finish
Date
Design
Consultant
Design
DESIGNProject Status:
Generated by eGIS: 8/9/2017 Page 12 of 12
Page 16 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Parks / Open Space Plan (20 Minute Presentation) (Faber)
Date:
August 9, 2017
Department:
Parks/Art and Recreation
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
None
Background Summary:
Council requested information on the approved PROS Plan.
Reviewed by Council Committees:
Councilmember:Wales Staff:Faber
Meeting Date:August 14, 2017 Item Number:
Page 17 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5310 - Solid Waste Contracts (10 Minute
Presentation) (Coleman)
Date:
August 8, 2017
Department:
Finance
Attachments:
Resolution No. 5310
WM Contract Extension Letter
Amendment #1 KM
Amendment #1 Rabanco
Budget Impact:
$0
Administrative Recommendation:
For discussion.
Background Summary:
The City of Auburn’s Comprehensive Garbage, Recyclables and Compostables
Collection Agreement with Waste Management expires December 31, 2017. The City
will exercise one of the extension options to extend the agreement 21 months to
September 30, 2019.
The City of Auburn Comprehensive Agreement for Solid Waste Collection in Annexed
Areas with Republic Services also expires December 31, 2017. Resolution No. 5310
will amend the expiration date to September 30, 2019.
Reviewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:August 14, 2017 Item Number:
Page 18 of 87
----------------------------
Resolution No. 5310
August 4, 2017
Page 1 of 2
RESOLUTION NO. 5310
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO AMEND THE TERMINATION DATES OF THE
COMPREHENSIVE AGREEMENTS FOR SOLID WASTE
COLLECTION IN ANNEXED AREAS BETWEEN THE CITY
AND REPUBLIC SERVICES INC. AND TO EXTEND THE
SOLID WASTE COLLECTION CONTRACT BETWEEN THE
CITY AND WASTE MANAGEMENT
WHEREAS, the City of Auburn entered into a waste and recyclables collection
contract with Waste Management Inc. in October 2011; and
WHEREAS, when the City of Auburn annexed the Lea Hill and West Hill areas in
2008, the Kent Meridian Disposal Company and Rabanco LTD, which are now Republic
Services Inc., were automatically given a collections franchise for the annexed territory
as each were the service provider at the time of annexation; and
WHEREAS, the City of Auburn’s solid waste collection contracts with both Waste
Management Inc., and Republic Services Inc. will expire on December 31, 2017.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to exercise the City’s right to
extend for twenty-one months the term of the contract with Waste Management Inc.,
according to the terms and conditions of that contract.
Section 2. That the Mayor is authorized to execute an amendment extending
the term of the solid waste collection agreements with Republic Services Inc. for twenty-
one months.
Page 19 of 87
----------------------------
Resolution No. 5310
August 4, 2017
Page 2 of 2
Section 3. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 4. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2017.
CITY OF AUBURN
_________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Page 20 of 87
Page 21 of 87
AMENDMENT NO. 1
to the
CITY OF AUBURN COMPREHENSIVE AGREEMENT FOR
SOLID WASTE COLLECTION IN ANNEXED AREAS
CITY OF AUBURN – KENT-MERIDIAN DISPOSAL COMPANY DBA REPUBLIC SERVICES
Executed January 14, 2008
WHEREAS, Kent-Meridian Disposal Company was providing solid waste and
recycling collection services to the Lea Hill area at the time the City of Auburn annexed
Lea Hill in 2008; and
WHEREAS, Upon annexation of the Lea Hill area, the City of Auburn was
required by RCW 35A.14.900 to grant Kent-Meridian Disposal Company a franchise to
continue its service within the annexed territory for seven years; and
WHEREAS, In January 2008, the City of Auburn, through Resolution 4290,
executed an agreement with Kent-Meridian Disposal Company for solid waste collection
in the annexed area, effective until December 31, 2017; and
WHEREAS, the City of Auburn now desires, and it is in the public interest to
extend the term of that agreement for an additional twenty-one months, and
WHEREAS, Republic Services, Inc., which acquired Kent-Meridian Disposal
Company, desires to extend the January 2008 agreement for twenty-one months subject
to the same terms and conditions
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the
sufficiency of which is acknowledged, The City of Auburn, a municipal corporation of
the State of Washington, and Republic Services, Inc. a Delaware corporation, agree to
amend the “City Of Auburn Comprehensive Agreement for Solid Waste Collection In
Annexed Areas” in the following manner for the purpose of extending the agreement’s
term twenty-one additional months:
Attachment B of the Agreement is deleted and is amended to read as follows:
“Attachment B: Terms of Agreement
B1: Ordinance 5346 through 12/31/2010
B2: Ordinance 5516 through 12/31/2012
B3 Ordinance 5937 through 12/31/2015
B4: Ordinance 6121 through 9/30/2019
B5: Ordinance 6122 through 12/31/2017”
Page 22 of 87
All other provisions of the Agreement and of any previous amendments remain in full
force and effect.
CITY OF AUBURN REPUBLIC SERVICES, INC.
______________________________ _________________________________
NANCY BACKUS, MAYOR
Date: ____________________, 2017 Title: __________________________
ATTEST: Date: ________________________, 2017
_______________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_______________________________
Dan Heid, City Attorney
Page 23 of 87
AMENDMENT NO. 1
to the
CITY OF AUBURN COMPREHENSIVE AGREEMENT FOR
SOLID WASTE COLLECTION IN ANNEXED AREAS
CITY OF AUBURN – RABANCO LTD. DBA REPUBLIC SERVICES OF KENT
Executed January 14, 2008
WHEREAS, Rabanco Ltd. was providing solid waste and recycling collection
services to the West Hill area at the time the City of Auburn annexed West Hill in 2008;
and
WHEREAS, Upon annexation of the West Hill area, the City of Auburn was
required by RCW 35A.14.900 to grant Rabanco Ltd. a franchise to continue its service
within the annexed territory for seven years; and
WHEREAS, In January 2008, the City of Auburn, through Resolution 4290,
executed an agreement with Rabanco Ltd. for solid waste collection in the annexed area,
effective until December 31, 2017; and
WHEREAS, the City of Auburn now desires, and it is in the public interest to
extend the term of that agreement for an additional twenty-one months; and
WHEREAS, Republic Services, Inc., which acquired Rabanco Ltd., desires to
extend the January 2008 agreement for twenty-one months subject to the same terms and
conditions.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the
sufficiency of which is acknowledged, The City of Auburn, a municipal corporation of
the State of Washington, and Republic Services, Inc. a Delaware corporation, agree to
amend the “City Of Auburn Comprehensive Agreement for Solid Waste Collection In
Annexed Areas” in the following manner for the purpose of extending the agreement’s
term twenty-one additional months:
Attachment B of the Agreement is deleted and is amended to read as follows:
“Attachment B: Terms of Agreement
B1: Ordinance 5346 through 12/31/2010
B2: Ordinance 5516 through 12/31/2012
B3 Ordinance 5937 through 12/31/2015
B4: Ordinance 6121 through 12/31/2017
B5 Ordinance 6122 through 9/30/2019”
Page 24 of 87
All other provisions of the Agreement and of any previous amendments remain in full
force and effect.
CITY OF AUBURN REPUBLIC SERVICES, INC.
______________________________ _________________________________
NANCY BACKUS, MAYOR
Date: ____________________, 2017 Title: __________________________
ATTEST: Date: ________________________, 2017
_______________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_______________________________
Dan Heid, City Attorney
Page 25 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Fire Relief & Pension Fund (15 Minute Presentation)
(Coleman)
Date:
August 8, 2017
Department:
Finance
Attachments:
Memo
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For review and discussion only.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:August 14, 2017 Item Number:
Page 26 of 87
Page 1 of 3
Interoffice Memorandum
To: Auburn City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: August 9, 2017
Re: Fire Pension Fund and Liability
The City has a Fire Pension Fund (FPF) and it is obligated to pay retirement benefits to active
members as of March 1, 1970. Currently the FPF has 13 retired members which includes
four survivors as beneficiaries. The Fund operates on a pay-as-you-go basis. (The City
retained the fire pension liability when the VRFA was formed and all fire LEOFF 1 liabilities.
This memorandum only discusses the fire pension liability.)
For those retired after 1970, the City must pay the excess of the FPF benefit over the LEOFF
benefit. The LEOFF benefits increase with the CPI for Seattle, while most of the FPF benefits
increase with wages of the current active firefighters in the rank the members held at
retirement. For this reason, the benefits are highly sensitive to the spread between wage
increases and CPI increases. Wages have typically grown at a faster rate than CPI and are
expected to continue to do so in the future.
Example of the benefit calculation:
Suppose that a member has an FPF benefit of $4,000 per month and a LEOFF benefit of
$3,500 per month. The City paid benefit is $500 per month. If wages increase at 3.25%,
while the CPI increases at 2.25%, the benefit increases look like the following:
As of January 1, 2017, the actuarial present value of the future excess pension benefits to be
provided by the City is $3,300,526, which was 10% higher than expected due to a 4%
increase in demographic experience and 6% increase due to changes in benefit amounts
compared to expectations.
Current Following
Year Increase Year
FPF 4,000.00$ 3.25% 4,130.00$
LEOFF 3,500.00$ 2.25% 3,578.75
City Paid Benefit 500.00$ 10.25% 551.25$
Page 27 of 87
Page 2 of 3
The value of total assets available to fund future excess pension benefits is $2,412,576
leaving an actuarial deficiency of $887,950. The shortfall is because the available assets do
not include the state tax on fire insurance premiums, which is $75,000 per year. This
revenue stream may not be available in future years and therefore was not included in the
funding scenario in the most recent study. Previous studies assumed this revenue stream
through 2024.
The City requested the actuary to provide a contribution schedule to address the deficit over
a 5-year period at the assumed rate of return of 3.5% and 2.00%. The required contribution
over 5 years, beginning in 2017, would be $192,000 per year at a 3.5% rate of return or
$307,000 per year at a 2% rate of return.
Recommendation: The City should make a $192,000 per year contribution for 5 years. Fire
Insurance Premium Tax Receipts, if received, should be used to reduce the amount of
annual contribution. Funding needs would be revisited at the end of the 5-year period. Since
payouts are planned to occur over the next 30 years, the City has time to make up any further
shortfalls.
2015 2017
A. Actuarial PV of benefits not provided by LEOFF system 3,130,000$ 3,300,526$
B. Assets of the Fund
Investments less Liabilities 2,609,000$ 2,412,576$
C. PV of future fire insurance premiums (thru 2024)741,000$ ‐$
D. Total Assets (B + C)3,350,000$ 2,412,576$
Actuarial deficiency (A ‐ D not less than zero)‐$ 887,950$
Derivation of Contributions Required for Pension Benefits
Page 28 of 87
Page 3 of 3
Currently there are 13 people receiving pension payments from the FPF:
Age Number
70‐74 1
75‐79 1
85‐89 1
Retired for Service Age Number
65‐69 1
70‐74 3
80‐84 1
90‐94 1
Disabled
in the Line of Duty
Age Number
65‐69 1
70‐74 1
80‐84 1
90‐94 1
Survivors
Page 29 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5311 - Investment Policy Update (10 Minute
Presentation) (Coleman)
Date:
August 8, 2017
Department:
Finance
Attachments:
Resolution No. 5311
Investment Policy 100-40
Budget Impact:
$0
Administrative Recommendation:
For discussion.
Background Summary:
In order to invest funds in a manner that will provide the highest investment return with
the maximum security while being responsive to financial obligations, it is appropriate
that the City have a policy to define the parameters and processes governing
investment practices. To achieve this goal, staff recommends the adoption of
Resolution No. 5311 authorizing the Mayor to implement Investment Policy 100-40,
marked as Exhibit A of the resolution.
Notes:
The existing policy has not been updated since 2003. Changes from the 2003 policy:
Increased maximum length of investment from 3 years to 5 years;
Removed Banker’s Acceptances and Commercial Paper;
Updated references; and
Added Standard & Poor’s (S&P) and Moody’s minimum ratings requirement.
Reviewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:August 14, 2017 Item Number:
Page 30 of 87
Page 31 of 87
----------------------------
Resolution No. 5311
August 4, 2017
Page 1 of 2
RESOLUTION NO. 5311
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, APPROVING
THE POLICY AND PROCEDURES FOR
INVESTMENT PRACTICES
WHEREAS, the City has various financial responsibilities related to its
many functions and activities; and
WHEREAS, the City has financial assets in various funds; and
WHEREAS, the City also has the practice of approving and endorsing
policies and procedures via resolution of the City Council; and
WHEREAS, in order to invest funds in a manner that will provide the
highest investment return with the maximum security while being responsive to
its financial obligations, it is appropriate that the City have a policy to define the
parameters and processes used for investment practices.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the policy and procedures for investment practices,
index number 100-40, a copy of which is attached hereto, marked as Exhibit “A”
and incorporated herein by this reference, is approved and the Mayor is
authorized to implement the same.
Section 2. That the Mayor is further authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Page 32 of 87
----------------------------
Resolution No. 5311
August 4, 2017
Page 2 of 2
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2017.
CITY OF AUBURN
________________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Page 33 of 87
EXHIBIT A
Page 34 of 87
TITLE:
INVESTMENT POLICY SUBJECT: INVESTMENTS
INDEX NUMBER: 100-40
EFFECTIVE DATE
8/28/2017
SUPERSEDES
4/10/2003
PAGE
1 OF 10
PREPARED BY:
SHELLEY COLEMAN
MAYOR’S APPROVAL
ADMINISTRATIVE
POLICY AND PROCEDURE
1.0 PURPOSE
It is the policy of the City of Auburn to invest public funds in a manner which will provide
maximum security, while meeting the daily cash flow demands, conforming to all state and local
statutes governing the investment of public funds, and providing a market rate of return through
budgetary and economic cycles.
2.0 SCOPE
This Investment Policy applies to all financial assets of the City of Auburn. These funds are
accounted for in the City's Comprehensive Annual Financial Report and include:
2.1 Funds:
2.1.1 General Fund
2.1.2 Special Revenue Funds
2.1.3 Debt Service Funds (Unless prohibited by Bond indentures)
2.1.4 Capital Projects Funds
2.1.5 Enterprise Funds
2.1.6 Internal Service Funds
2.1.7 Cemetery Endowed Care Fund
2.1.8 Fire Relief & Pension Fund
2.1.9 Any new fund created by Council, unless specifically exempted by Council.
Should bond covenants be more restrictive than this policy, funds shall be invested in
full compliance with those restrictions.
3.0 REFERENCES
ACC 2.15
ACC 3.04.100
Auburn Ordinance No. 3034
RCW 35.39.030, RCW 35.39.034, RCW 43.250, RCW 39.58, and RCW 39.59
4.0 POLICY
4.1 Prudence: Investments shall be made with judgment and care--under circumstances
then prevailing--which persons of prudence, discretion, and intelligence exercise in the
management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived.
Page 35 of 87
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
INVESTMENT POLICY
INDEX NO:
100-40
PAGE:
2 of 10
4.1.1 The standard of prudence to be used by the Director of Finance or any
designees in the context of managing the overall portfolio is to be the "prudent
person" standard and shall be applied in the context of managing an overall
portfolio. Employees acting in accordance with written procedures and
exercising due diligence shall be relieved of personal responsibility for an
individual security's credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to
control adverse developments.
4.2 Objective: The primary objectives, in priority order, of the City of Auburn's investment
activity shall be:
4.2.1 Safety: Safety of principal is the foremost objective of the City of Auburn.
Investments of the City shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. To attain this objective,
diversification is required in order that potential losses on individual securities do
not exceed the income generated from the remainder of the portfolio.
4.2.2 Liquidity: The investment portfolio will provide liquidity sufficient to enable the
City to meet all cash requirements that might be reasonably anticipated. This is
accomplished by structuring the portfolio so that securities mature concurrent
with cash needs to meet anticipated demands.
4.2.3 Return on Investments: The City of Auburn's investment portfolio shall be
designed with the objective of attaining a market rate of return throughout
budgetary and economic cycles, taking into account the City’s investment risk
constraints and liquidity needs. Return on investments is of secondary
importance compared to the safety and liquidity objectives described above. The
core of investments is limited to relatively low risk securities in anticipation of
earning a fair rate of return relative to the risk being assumed. Securities shall
generally be held until maturity with the following exceptions:
4.2.3.1 A security with declining credit may be sold early to minimize the loss of
principal.
4.2.3.2 A security swap would improve the quality, yield, or target duration of the
portfolio.
4.2.3.3 Liquidity needs of the portfolio require that the security be sold early.
4.3 Delegation of Authority:
4.3.1 Authority to manage the City of Auburn’s investment program is derived from
ACC 2.15 and Ordinance No. 3034. Management responsibility for the
investment program is hereby delegated to the Finance Director, who shall
establish written procedures for the operation of the investment program
consistent with this Investment Policy. No person may initiate investment
transactions except as provided under the terms of the policy and procedures
established by the Finance Director. The Finance Director shall be responsible
Page 36 of 87
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
INVESTMENT POLICY
INDEX NO:
100-40
PAGE:
3 of 10
for all transactions undertaken and shall establish a system of controls to
regulate activities of City employees.
4.4 Ethics and Conflicts of Interest: Employees involved in the investment process shall
refrain from personal business activity that could conflict with proper execution of the
investment program, or which could impair their ability to make impartial investment
decisions. They shall disclose to the Mayor and the State of Washington any material
financial interests in financial institutions that conduct business within this jurisdiction,
and they shall further disclose any large personal financial/investment positions that
could be related to the performance of the City portfolio, particularly with regard to the
time of purchase and sales.
4.5 Authorized Finance Dealers and Institutions: The Finance Director will maintain and
review annually a list of financial institutions authorized to provide investment services.
The City shall follow Government Finance Officers Association’s (GFOA) best practices
for evaluating and selecting financial institution’s and broker/dealers.
As required by state law (RCW 39.58), deposits and certificates of deposit will be made
only with, or from, those institutions approved by the Washington Public Deposit
Protection Commission (PDPC) as eligible for deposit of public funds.
The City will only place funds, exceeding the current FDIC insurance limits, with banks
who are currently participating in the Washington State PDPC program. Compliance/
listing with the PDPC will be verified by the designated investment officer utilizing the
Washington State Treasurers website (http://tre.wa.gov/government/pdpc.shtml)
The Finance Director annually adopts the eligibility list provided by the PDPC as the
approved depository list. These may include "primary" dealers or regional dealers that
qualify under Securities & Exchange Commission Rule 15c3-1 (uniform net capital rule).
No public deposit shall be made except in a qualified public depository as established
by state laws.
Qualified broker/dealers and financial institutions will be reviewed and selected by the
Finance Director on a routine basis. All brokers/dealers and financial institutions who
desire to do business with the City must supply the Finance Director with the following:
A. Audited Financial Reports.
B. Proof of FINRA (Financial Industry Regulatory Authority) certification.
C. Proof of registration with the State of Washington.
D. Certification of having read Auburn’s Investment Policy.
E. Firms and financial institutions are expected to familiarize themselves with the
City of Auburn’s investment objectives, policies, and constraints.
The Finance Director will conduct an annual review of the financial condition of the
firms. A current, audited financial statement is required to be on file for each financial
institution and broker/dealer with whom the City invests.
4.6 Authorized Investments: Eligible investments are only those securities and
deposits authorized by statute (RCW 39.58, 39.59, and 43.250).
Page 37 of 87
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Among the authorized investments are U.S. Treasury and Agency Securities (i.e.
obligations of any government sponsored enterprise eligible for collateral purposes at
the Federal Reserve), municipal debt, or certificates of deposits with qualified public
depositories within statutory limits as promulgated by the Washington State Local
Government Investment Pool.
Suitable Investments:
4.6.1 US Treasury Obligations: Direct obligations of the United States
Treasury.
4.6.2 U.S. Government Agency obligations and U.S. Government Sponsored
Enterprises (GSE’s) which may include, but are not limited to Federal
Farm Credit Bank (FFCB), Federal Home Loan Bank (FHLB),
Government National Mortgage Association (GNMA), Federal Home
Loan Mortgage Corporation (FHLMC), Federal National Mortgage
Association (FNMA), Student Loan Marketing Corporation (SLMA),
and/or Tennessee Valley Authority (TVA).
4.6.3 Non-negotiable Certificates of Deposit of financial institutions which are
qualified public depositories as defined by RCW 39.58.010(2) and in
accordance with the restrictions therein.
4.6.4 Bonds of the State of Washington and any local government in the
State of Washington, General Obligation bonds outside the State of
Washington; at the time of investment, the bonds must have a rating of
AA- from S&P or Aa3 from Moody’s, or higher. In the case of a split
rating, the lower rating of these two rating agencies will be used.
4.6.5 Washington State Local Government Investment Pool (LGIP) managed
by the Washington State Treasurer’s Office.
4.6.6 Other investments authorized by law.
4.6.7 Time deposits and savings account deposits with PDPC approved
banks.
4.7 Bank Collateralization: The PDPC makes and enforces regulations and
administers a program to ensure public funds deposited in banks and thrifts are
protected if a financial institution becomes insolvent. The PDPC approves which
banks and thrifts can hold state and local government deposits and monitors
collateral pledged to secure uninsured public deposits. Under RCW 39.58.240,
all public treasurers and other custodians of public funds are relieved of the
responsibility of executing triparty agreements, reviewing pledged securities, and
authorizing additions, withdrawals, and exchanges of collateral.
Page 38 of 87
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INVESTMENT POLICY
INDEX NO:
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4.8 Safe Keeping and Custody:
4.8.1 Delivery vs. Payment: All trades of marketable securities will be executed by
delivery vs. payment (DVP) to ensure that securities are deposited with a third
party custodian prior to the release of funds.
4.8.2 Safekeeping: Securities will be held by an independent third-party custodian
selected by the Finance Director. Safekeeping receipts will evidence all
transactions.
4.8.3 CD’s: Certificates of deposit will be held by the Finance Director.
4.9 Diversification: The City will diversify its investments by security type and institution.
The following schedule provides the maximum holdings in any one type of investments
or with any one issuer.
Maximum
Issuer %
per Ratings Ratings
Issue Type
% of
Holdings
Issue
Type S&P Moody's
US Treasury Obligations 100% None N/A N/A
US Agency Securities 100% 30% Security must be
rated
Security must be
rated
Washington LGIP 100% None N/A N/A
Bank Time
Deposits/Savings
Accounts
40% None Deposits in PDPC
approved banks
Deposits in PDPC
approved banks
Certificates of Deposit 40% 10% Deposits in PDPC
approved banks
Deposits in PDPC
approved banks
State of Washington or
Local Government
Bonds
25% 10% AA- or higher Aa3 or higher
4.10 Maturities: To the extent possible, investments will be made to coincide with
anticipated cash flow requirements. Because of the inherent difficulties in
accurately forecasting cash flow requirements, a portion of the portfolio should
be continuously invested in readily available funds such as the Local
Government Investment Pool, money market funds, and PDPC bank deposits
to ensure that appropriate liquidity is maintained to meet ongoing obligations.
4.10.1 To this extent, 20% of the portfolio, at the time of investment, will be comprised
of investments maturing within a year.
4.10.2 Satisfying this requirement, remaining funds may be invested in authorized
securities not to exceed five years in maturity, except when compatible with a
specific funds investment needs.
Page 39 of 87
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INVESTMENT POLICY
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4.10.3 To ensure additional liquidity and provide for ongoing market opportunity, the
weighted average maturity and modified duration of the portfolio shall not
exceed three years. This maximum is established to limit the portfolio to
excessive price change exposure.
4.10.4 Cemetery Endowed Care Fund, Fire Relief and Pension Fund, Reserves and
CIP funds may be invested in securities exceeding five years if the maturity of
such investments is made to coincide as nearly as practicable with the expected
use of the funds.
4.11 Internal Control: The Finance Director shall establish a process of
independent review by an external auditor. This review will provide internal
control by assuring that policies and procedures are being complied with.
Such review may also result in recommendations to change operating
procedures to improve internal control. All investment procedures and
practices should be reviewed by an independent auditor at least annually. In
Washington, this review procedure is assured through the annual audit
process by the State Auditor's office.
4.12 Performance Standard/Benchmark: The investment portfolio shall be
designed with the objective of obtaining a rate of return throughout budgetary
and economic cycles, commensurate with the investment risk constraints and
the cash flow needs.
4.12.1 The basis used by the Finance Director to determine whether market yields are
being achieved shall be the six-month U.S. Treasury Bill.
4.13 Reporting: The Finance Director is charged with the responsibility of including
a report on investment activity and returns in the City’s quarterly financial
report.
4.14 Investment Policy Adoption: The City of Auburn’s Investment Policy shall be
adopted by resolution of City Council. The policy shall be reviewed on an
annual basis by the Finance Director and any modifications made thereto must
be approved by Council.
5.0 GLOSSARY
AGENCIES: Federal agency securities.
ASKED: The price at which securities are offered.
BANKER’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The
accepting institution guarantees payment of the bill, as well as the issuer.
BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.)
See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
Page 40 of 87
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CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
COLLATERAL: Securities, evidence of deposit, or other property which a borrower pledges to secure
repayment of a loan; also refers to securities pledged by a bank to secure deposits of public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of
Auburn. It includes five combined statements and basic financial statements for each individual fund
and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It
also includes supporting schedules necessary to demonstrate compliance with finance-related legal
and contractual provisions, extensive introductory material, and a detailed Statistical Section.
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the
bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling
for their own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus
payment and delivery versus receipt (also called free). Delivery versus payment is delivery of securities
with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the
movement of one or more underlying index or security, and may include a leveraging factor, or (2)
financial contrasts based upon notional amounts whose value is derived from an underlying index or
security (interest rates, foreign exchange rates, equities, or commodities).
DISCOUNT: The difference between the cost price of a security selling below original offering price
shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, e.g., U.S. Treasury bills.
DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent
returns.
FEDERAL CREDIT AGENCIES: Agencies of the federal government setup to supply credit to various
classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm
cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank
deposits, currently up to $100,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently
pegged by the Federal Reserve through open-market operations.
FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan
associations. The Federal Home Loan Banks play a role analogous to that played by the Federal
Reserve Banks vis-a-vis member commercial banks.
Page 41 of 87
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
INVESTMENT POLICY
INDEX NO:
100-40
PAGE:
8 of 10
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA, was chartered
under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working
under the auspices of the Department of Housing & Urban Development (HUD). It is the largest single
provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is
a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable
mortgages and second loans in addition to fixed-rate mortgages. FNMA’s securities are also highly
liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive
timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal
Reserve Board and five of the twelve Federal Reserve Bank Presidents. The president of the New
York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating
basis. The committee periodically meets to set Federal Reserve guidelines regarding purchases and
sales of Government Securities in the open market as a means of influencing the volume of bank credit
and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and
consisting of a seven-member Board of Governors in Washington D.C., twelve regional banks, and
about 5,700 commercial banks that are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities
guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan
associations, and other institutions. Security holder is protected by full faith and credit of the U.S.
Government.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a
substantial loss of value. In the money market, a security is said to be liquid if the spread between bid
and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political
subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between
the parties to repurchase--reverse repurchase agreement will often specify, among other things, the
right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-
borrower.
MATURITY: The date upon which the principal or stated value of an investment becomes due and
payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’
acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities (when you are buying securities, you ask for an
offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in
the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence
the volume of money and credit in the economy. Purchases inject reserves into the bank system and
Page 42 of 87
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
INVESTMENT POLICY
INDEX NO:
100-40
PAGE:
9 of 10
stimulate growth of money and credit; sales have the opposite effect. Open market operations are the
Federal Reserve’s most important and most flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers that submit daily reports of market
activity and positions and monthly financial statements to the Federal Reserve Bank of New York and
are subject to its informal oversight. Primary dealers include Securities and Exchange commission
(SEC), registered securities broker-dealers, and a few unregulated firms.
PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary,
such as a trustee, may invest money only in a list of securities selected by the state--the so called legal
list. In other states, the trustee may invest in a security if it is one which would be bought by a prudent
person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the
payment of sales, compensating use, or ad valorem taxes under the laws of this state, which has
segregated for the benefits of the commission eligible collateral having a value of not less than its
maximum liability and which has been approved by the PDPC to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current
market price. This may be an amortized yield to maturity on a bond or the current income return.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an
investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in
effect lends the “seller” money for the period of the agreement, and the terms of the agreement are
structured to compensate the buyer for this. Dealers use RP extensively to finance their positions.
Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables
of all types and descriptions are held in the bank’s vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the
initial distribution.
SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by congress to protect investors
in securities transactions by administering securities legislation.
SEC RULE 15C3-1: See uniform net capital rule.
STRUCTURED NOTES: Notes issued by GSEs (FHLB, FNMA, SLMA, etc.) and corporations which
have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivatives-based
returns) into their debt structure. Their market performance is impacted by the fluctuation of interest
rates, the volatility of the imbedded options, and shifts in the shape of the yield curve.
TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance
the national debt. Most bills are issued to mature in three months, six months, or one year.
TREASURY BOND: Long-term U.S. Treasury securities having initial maturities of more than ten
years.
Page 43 of 87
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
INVESTMENT POLICY
INDEX NO:
100-40
PAGE:
10 of 10
TREASURY NOTES: Intermediate term coupon bearing U.S. Treasury securities having initial
maturities from one to ten years.
UNIFORM NET CAPITAL RULE: SEC requirement that member firms as well as nonmember broker-
dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called
net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin
loans and commitments to purchase securities, one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily converted into
cash.
YIELD: The annual rate of return on an investment, expressed as a percentage of the investment. (a)
Income yield is obtained by dividing the current dollar income by the current market price for the
security. (b) net yield, or yield to maturity, is the current income yield minus any premium above par
or plus any discount from par in purchase price, with the adjustment spread over the period from the
date of purchase to the date of maturity of the bond.
YIELD TO MATURITY: The average annual yield on a security, assuming it is held to maturity; equals
to the rate at which all principal and interest payments would be discounted to produce a present value
equal to the purchase prices of the bond.
Page 44 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
2nd Quarter 2017 Financial Report (10 Minute
Presentation) (Coleman)
Date:
August 8, 2017
Department:
Finance
Attachments:
Q2 Financial Report
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The quarterly financial report summarizes the general state of Citywide financial
affairs and highlights significant items or trends that the City Council should be aware
of. The attachment provides the second quarter 2017 status report based on financial
data available as of July 25, 2017 for the period ending June 30, 2017 and sales tax
information representing business activity that occurred through April 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:August 14, 2017 Item Number:
Page 45 of 87
Quarterly Financial Report Through Q2-2017
General Fund Summary
Property TaxesSales TaxesOther TaxesIntergovernmental(Grants, etc.)DevelopmentService FeesCulture &RecreationOther Fees& ChargesOtherRevenuesPersonnelSupplies& ServicesIntergovernmentalOther ExpendituresRevenues Expenditures
$0
$5
$10
$15
$20
MillionsYTD
Budget
YTD
Actuals
(Favorable)
YTD
Actuals
(Unfavorable)
General Fund Revenues and Expenditures
(Through June 2017)Council& MayorAdministrativeServicesCommunity &Human ServicesMunicipal Court& ProbationHumanResourcesFinanceCity AttorneyCommunityDevelopmentJail - SCOREPolicePublic WorksParks, Arts& RecreationStreetsNon-Departmental$0
$2
$4
$6
$8
$10
$12
$14
MillionsYTD
Budget
YTD
Actuals
(Favorable)
YTD
Actuals
(Unfavorable)
General Fund Expenditures by Department
(Through June 2017)
1Page 46 of 87
Quarterly Financial Report Through Q2-2017 2
General Fund 2016
Summary of Sources and Uses Annual YTD YTD YTD
Budget Budget Actual Actual Amount
Operating Revenues
Property Tax 6 20,652,000$ 10,893,100$ 10,964,115$ 9,448,363$ 71,015$ 0.7 %
Sales Tax 7-9 14,746,000 7,372,800 7,296,187 7,258,400 (76,613)(1.0)%
Sales Tax - Pierce County Parks 75,000 35,600 46,279 43,056 10,679 30.0 %
Sales Tax - Annexation Credit 2,032,100 987,500 1,006,644 988,193 19,144 1.9 %
Criminal Justice Sales Tax 1,889,400 902,200 977,844 945,829 75,644 8.4 %
Brokered Natural Gas Tax 351,800 228,400 102,635 160,140 (125,765)(55.1)%
City Utilities Tax 10 3,671,300 1,718,300 1,855,464 1,838,188 137,164 8.0 %
Admissions Tax 317,000 120,200 193,423 142,414 73,223 60.9 %
Electric Tax 10 3,560,000 1,877,500 1,998,132 1,915,419 120,632 6.4 %
Natural Gas Tax 10 1,001,200 669,300 727,262 644,107 57,962 8.7 %
Cable Franchise Fee 11 971,500 480,800 502,006 487,057 21,206 4.4 %
Cable Utility Tax - New 2017 12 1,000,000 500,000 262,899 - (237,101)(47.4)%
Cable Franchise Fee - Capital 66,200 33,100 33,353 33,238 253 0.8 %
Telephone Tax 10 1,451,800 754,000 711,186 767,726 (42,814)(5.7)%
Garbage Tax (external)10 120,000 60,000 63,427 61,778 3,427 5.7 %
Leasehold Excise Tax 40,000 23,200 174,508 179,245 151,308 652.2 %
Gambling Excise Tax 300,300 150,200 175,858 309,615 25,658 17.1 %
Taxes sub-total 52,245,600$ 26,806,200$ 27,091,221$ 25,222,768$ 285,021$ 1.1 %
Business License Fees 12-13 222,100$ 100,100$ 111,944$ 90,502$ 11,844$ 11.8 %
Building Permits 14 1,575,000 726,800 713,925 840,170 (12,875)(1.8)%
Other Licenses & Permits 541,600 225,300 282,774 285,523 57,474 25.5 %
Intergovernmental (Grants, etc.)15 6,123,910 3,043,883 3,046,274 2,648,748 2,390 0.1 %
Charges for Services:16-19
General Government Services 16 60,700 35,000 41,494 46,237 6,494 18.6 %
Public Safety 16 585,700 277,850 474,227 342,281 196,377 70.7 %
Development Services Fees 17 1,007,600 548,200 599,939 615,814 51,739 9.4 %
Culture and Recreation 18 2,319,680 1,245,000 1,229,849 1,251,074 (15,151)(1.2)%
Fines and Penalties 19-20 876,100 448,900 443,925 449,907 (4,975)(1.1)%
Fees/Charges/Fines sub-total 13,312,390$ 6,651,033$ 6,944,351$ 6,570,256$ 293,318$ 4.4 %
Interest and Investment Earnings 20-21 69,000$ 32,000$ 96,597$ 54,747$ 64,597$ 201.9 %
Rents and Leases 20-21 715,300 318,600 447,860 373,158 129,260 40.6 %
Contributions and Donations 20-21 35,000 15,800 20,545 11,818 4,745 30.0 %
Other Miscellaneous 20-21 227,500 118,100 123,142 160,111 5,042 4.3 %
Transfers In 84,000 76,500 76,500 99,000 0 0.0 %
Insurance Recoveries - Capital & Operating 25,000 12,495 20,086 37,572 7,591 60.8 %
Other Revenues sub-total 1,155,800$ 573,495$ 784,730$ 736,406$ 211,235$ 36.8 %
Total Operating Revenues 66,713,790$ 34,030,728$ 34,820,302$ 32,529,429$ 789,574$ 2.3 %
Operating Expenditures
Council & Mayor 1,171,418$ 568,000$ 562,892$ 495,405$ 5,108$ 0.9 %
Administration 1,527,533 763,800 663,014 548,073 100,786 13.2 %
Community & Human Services 1,103,040 453,900 405,631 438,403 48,269 10.6 %
Municipal Court & Probation 2,502,954 459,977 336,192 314,914 123,785 26.9 %
Human Resources 1,409,871 678,100 647,849 612,047 30,251 4.5 %
Finance 1,500,893 761,400 739,290 589,442 22,110 2.9 %
City Attorney 2,279,653 1,114,400 972,793 937,549 141,607 12.7 %
Community Development 4,798,583 2,369,700 2,087,341 2,027,342 282,359 11.9 %
Jail - SCORE 4 3,953,150 1,976,575 1,581,197 2,009,736 395,378 20.0 %
Police 26,652,517 13,043,700 12,217,562 11,463,766 826,138 6.3 %
Public Works 3,547,418 1,813,500 1,330,320 1,518,788 483,180 26.6 %
Parks, Arts & Recreation 12,235,387 5,971,100 5,714,750 5,452,246 256,350 4.3 %
Streets 3,798,094 1,689,800 1,684,953 1,447,978 4,847 0.3 %
Non-Departmental 6,398,215 2,722,967 2,203,572 1,313,029 519,395 19.1 %
Total Operating Expenditures 72,878,726$ 34,386,919$ 31,147,357$ 29,168,718$ 3,239,562$ 9.4 %
Page
Ref
2017 2017 YTD Budget vs. Actual
Favorable (Unfavorable)
Percentage
2Page 47 of 87
Quarterly Financial Report Through Q2-2017 3
Executive Summary
This Executive Summary provides an overview of the City’s overall financial position for the
fiscal period ending June 30, 2017, reflecting financial data available as of July 25, 2017.
General Fund:
Through June 2017, General Fund revenues totaled $34.8 million compared to a budget of
$34.0 million, and were $790,000 (2.3%) higher than budget expectations. Some notable
variances to budget year-to-date include:
• Property tax collections through Q2-2017 totaled $11.0 million, which was 0.7% or
$71,000 above budget expectations and exceeded collections through Q2-2016 by
$1.5 million, or 16.0%. This year-over-year increase in property tax collections is
attributable to an increase in assessed valuation and the use of banked capacity.
[page 6]
• General Fund retail sales tax revenues totaled $7.3 million, and exceeded collections
through Q2-2016 by $38,000, or 0.5%. The primary area of significant increase in
sales activity compared to collections through Q2-2016 was in the automotive
category; this was offset by reductions in the services category. [pages 7-8]
• The other taxes category performed favorably through Q2-2017, with revenues totaling
$6.8 million compared to a budget of $6.6 million. City utility tax revenues exceeded
budget by $137,000, or 8.0%. Electric and natural gas revenues collected through
June exceeded budget by $121,000 and $58,000 respectively. In addition, leasehold
excise taxes collected were $151,000 above budget due to a $146,000 tax receipt for
the Emerald Downs property, which is tribally owned. Through this reporting period,
cable utility tax revenues were $237,000 below budget, although this is just a timing
issue where the Q2-2017 revenues associated with the cable utility tax (about
$265,000) were not received until July 2017. [pages 9-12]
• Building permit revenue collected through Q2-2017 totaled $714,000 compared to a
year-to-date budget of $727,000. [page 14]
• Public safety revenues collected through Q2-2017 totaled $474,000 compared to a
budget of $278,000. Revenues collected through the first half of 2017 were $132,000
higher than what was collected through the first half of 2016. This increased revenue
is due to additional contracted Police Officer extra duty security services (which are
reimbursed by the hiring contractor) compared to the same period last year.
[page 16]
• Development services fee revenues collected through June 2017 totaled $600,000,
and ended the quarter $52,000, or 9.4%, higher than budget expectations. This was
predominately due to higher than budgeted revenues collected year-to-date for plan
check activity. [page 17]
• Rents and leases revenues ended the period $129,000 higher than budget. This
favorable variance is due to a combination of factors, including increased rentals of
City-owned facilities such as the new Community and Events Center as well as
increased deposits held for rentals. Also, effective in 2017, the City increased
inventory of parking spaces, some of which were rented on a 12-month term.
[pages 20-21]
3Page 48 of 87
Quarterly Financial Report Through Q2-2017 4
General Fund expenditures through the first half of 2017 totaled $31.1 million compared to a
year-to-date budget of $34.4 million, representing a 9.4% favorable variance. All of the General
Fund departments operated within their allocated budget through June 2017. The year to date
actuals for SCORE do not include the June payment of $316,000, which was paid in August;
this reduces the apparent favorable year to date variance from $395,000 to $79,000.
Year-to-date General Fund expenditures ended the period $2.0 million, or 6.8% higher than
expenditures through Q2-2016. Of the $2.0 million increase compared to the first half of 2016,
$1.2 million is related to higher costs for salary and benefits. Several factors contributed to the
increase in costs, including an increase in employee salaries due to COLA (cost of living
allowance) and labor contracts with predefined COLAs; an increase in the cost of providing
medical benefits to employees; and employee retirement payouts. The remaining year-over-
year increase is primarily seen in interfund expenditures for fleet and IT, which have increased
compared to 2016.
Street Funds:
The City’s three street funds are special revenue funds where the revenue sources and
expenditures are legally restricted. These funds are used for street capital construction
projects, local street repair and arterial street repair and preservation projects. Through Q2-
2017, Arterial Street Fund revenues totaled $2.8 million as compared to collections of $1.2
million through Q2-2016; expenditures totaled $3.5 million as compared to expenditures of $1.5
million through Q2-2016. Local Street Fund revenues exceeded budget expectations thus far
this year by $430,000, or 46.4%, due to higher than anticipated sales tax revenues from local
construction projects; last year’s collections through Q2 totaled $1.2 million. Expenditures were
$210,000 as compared with $276,000 through Q2-2016. Lastly, the Arterial Street
Preservation Fund revenues totaled $1.2 million as compared to $1.1 million through Q2-2016,
while expenditures totaled $830,000 versus $356,000 through this time last year. Historically,
the majority of expenditures in all three street funds occur during the second half of the year
when weather conditions are optimal for pavement construction. [pages 24–29]
$33.9 M
$34.4 M
$34.8 M
$31.1 M
$0.0 $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 $40.0
Revenues
Expenditures
$ Millions
General Fund
Q2-2017 Revenues vs. Expenditures 2017 YTD Actual
2017 YTD Budget
4Page 49 of 87
Quarterly Financial Report Through Q2-2017 5
Enterprise Funds:
The City’s seven enterprise funds account for operations with revenues primarily provided from
user fees, charges or contracts for services.
At the end of Q2-2017, the Water Fund experienced operating income before depreciation of
$2.4 million compared to $2.1 million in Q2-2016. This variance is largely due to lower
expenditures in 2017 compared to 2016, during which the City purchased water from the City of
Tacoma. The Sewer Fund ended the quarter with operating income before depreciation of $1.3
million versus $1.2 million in Q2-2016. The Sewer-Metro Fund operating expenditures
exceeded revenues by $165,000 as compared to $192,000 in Q2-2016. This is generally a
byproduct of King County’s billing process, which uses statistics averaged over prior periods to
determine charges to the City; operating revenues were $440,000 higher than Q2-2016 and in
line with budget predictions. Lastly, the Stormwater Fund ended the quarter with operating
income before depreciation of $1.7 million compared to $1.5 million through Q2-2016. [pages
31–32]
Internal Service Funds:
Internal service funds provide services to other City departments and include functions such as
Insurance, Worker’s Compensation, Facilities, Innovation and Technology, and Equipment
Rental. All funds have sufficient revenues to cover year-end expenditures. [page 33]
Investment Portfolio:
The City’s total cash and investments at the end of the second quarter of 2017 totaled $135.8
million, compared to $127.5 million at the end of the first quarter of 2017. [attachment]
5Page 50 of 87
Quarterly Financial Report Through Q2-2017 6
General Fund
Revenues
The combined total of property, sales/use, utility, gambling, and admissions taxes provides
approximately 80% of all resources supporting general governmental activities. The following
section provides additional information on these sources.
Property Tax collections through Q2-2017 totaled $11.0 million, which is 0.7% or $71,000
above budget expectations. Property tax collections through Q2-2017 exceeded amounts
through the same period last year by $1.5 million, or 16.0%. This year-over-year increase is
attributable to an increase in assessed valuation and the use of banked capacity. The majority
of property taxes are collected during the months of April and October, coinciding with the due
dates for the County property tax billings.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
$20.0
$22.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsProperty Taxes
2017 Budget
2017 YTD Actual
2016 Actual
$12.9
$14.4
$15.8 $17.2 $17.9
$11.0
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
$20.0
2012 2013 2014 2015 2016 2017 YTDMillionsProperty Tax Revenue
Actuals
6Page 51 of 87
Quarterly Financial Report Through Q2-2017 7
Sales tax collections through Q2-2017 totaled $8.5 million, of which $7.3 million was distributed
to the General Fund and $1.2 million was distributed to the Local Street Fund (SOS) program.*
Total sales tax revenue distributions to the General Fund through Q2-2017 exceeded collections
through Q2-2016 by $38,000, or 0.5%.
* Beginning in 2013, Local Street Fund (Fund 103) street repairs have been funded from sales taxes on
construction. The total amount transferred through Q2-2017 was $1,196,893. The graphic above presents
sales taxes under the current policy.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsSales & Use Tax
(Net of Revenue from Construction)
2017 Budget
2017 YTD Actual
2016 Actual
$13.0 $12.4
$13.8 $14.5 $14.6
$7.3
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
$20.0
2012 2013 2014 2015 2016 2017 YTDMillionsSales and Use Tax
General Fund Only
Actuals
7Page 52 of 87
Quarterly Financial Report Through Q2-2017 8
The f ollowing table breaks out the City’s base sales taxes, excluding Criminal Justice and
Annexation Credit Sales Tax, by major business sector.
Total sales tax revenue collected in Q2-2017 exceeded prior year collections by $201,000, or
2.4%. The business sector showing the largest increase in General Fund revenues compared
to last year was in the construction and automotive categories.
Sales tax revenue on construction, which is transferred to the Local Street Fund (Fund 103) for
local street repair and maintenance, totaled $1,196,893, which is $164,000 more than what was
collected through Q2-2016 and is $423,000 higher than budget.
2016 2017
Component Group Actual Actual Amount
Construction 1,033,228$ 1,196,893$ 163,665$ 15.8 %
Manufacturing 419,006 374,489 (44,517)(10.6)%
Transportation & Warehousing 46,904 47,245 341 0.7 %
Wholesale Trade 603,496 641,660 38,164 6.3 %
Automotive 1,780,400 1,899,945 119,545 6.7 %
Retail Trade 2,436,545 2,426,714 (9,831)(0.4)%
Services 1,993,662 1,866,349 (127,314)(6.4)%
Miscellaneous (21,614) 39,785 61,399 (284.1)%
YTD Total 8,291,628$ 8,493,080$ 201,452$ 2.4 %
Comparison of Sales Tax Collections by SIC Group
Through June
Change from 2016
Percentage
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
$2.4
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsSales Tax on Construction Transfer
2017 Budget
2017 YTD Actual
2016 Actual
8Page 53 of 87
Quarterly Financial Report Through Q2-2017 9
Utility Taxes consist of interfund taxes on City utilities (Water, Sewer, Storm and Solid Waste)
and taxes on external utilities (Electric, Natural Gas, Telephone and Solid Waste). Utility taxes
collected through Q2-2017 totaled $5.4 million and exceeded year-to-date budget by $276,000,
or 5.4%. Some utilities, such as Water, have cyclical revenue streams due mainly to weather;
this results in cyclical receipts of the associated utility taxes.
$1.9 $1.8
$2.3 $2.3
$1.2
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
2012 2013 2014 2015 2016 2017 YTDMillionsSales Tax On Construction Revenue
Actuals
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsUtility Tax
2017 Budget
2017 YTD Actual
2016 Actual
9Page 54 of 87
Quarterly Financial Report Through Q2-2017 10
Favorable variances in City interfund utility tax, electric tax, natural gas, and solid waste tax
revenues offset lower than expected collections for telecommunications.
2016 2017 2017
Utility Tax Type YTD Actual YTD Budget YTD Actual Amount Amount
City Interfund Utility Taxes 1,838,188$ 1,718,300$ 1,855,464$ $ 17,276 0.9 % $ 137,164 8.0 %
Electric 1,915,419 1,877,500 1,998,132 82,713 4.3 %120,632 6.4 %
Natural Gas 644,107 669,300 727,262 83,155 12.9 %57,962 8.7 %
Telephone 767,726 754,000 711,186 (56,540) (7.4)%(42,814) (5.7)%
Solid Waste (external)61,778 60,000 63,427 1,650 2.7 %3,427 5.7 %
YTD Total 5,227,218$ 5,079,100$ 5,355,471$ $ 128,254 2.5 % $ 276,371 5.4 %
Through June 2017
Utility Tax by Type
2017 vs. 2016 Actual 2017 vs. Budget
Percentage Percentage
$9.2 $9.5 $10.0 $9.7 $10.0
$5.4
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
2012 2013 2014 2015 2016 2017 YTDMillionsUtility Tax Revenues
Actuals
10Page 55 of 87
Quarterly Financial Report Through Q2-2017 11
Cable Franchise Fees, which are collected quarterly, totaled $502,000 and exceeded budget
by $21,000, or 4.4%.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
1st Quarter 2nd Quarter 3rd Quarter 4th QuarterThousandsCable Franchise Fee
2017 Budget
2017 YTD Actual
2016 Actual
$0.8 $0.9 $0.9 $0.9
$1.0
$0.5
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
2012 2013 2014 2015 2016 2017
YTDMillionsCable Franchise Fee
Actuals
11Page 56 of 87
Quarterly Financial Report Through Q2-2017 12
Cable Utility Tax (New in 2017). In September 2016, City Council approved Ordinance No.
6620, which increased the Cable Utility Tax from 1.0% to 6.0%, with the entirety of the new tax
amount benefitting the General Fund. This tax became effective on January 1, 2017 and is
collected quarterly. Although this revenue stream appears to be unfavorable to budget through
Q2-2017, this is just a timing issue whereas the revenues for April through June 2017
(approximately $265,000) were collected in July 2017. Both the Q1 and Q2 distributions,
totaling $528,000, exceeded the budget expectation of $250,000 per quarter.
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up about 70% of the
annual budgeted revenue in this category.
Business license revenues collected through June 2017 totaled $112,000, compared to a
budget of $100,000. The first graphic on the following page reflects the timing of payments by
business owners, where the majority of business license payments are typically collected during
the first two months of the year and the last month of the year.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
1st Quarter 2nd Quarter 3rd Quarter 4th QuarterThousandsCable Utility Tax -New 2017
2017 Budget
2017 YTD Actual
2016 Actual
12Page 57 of 87
Quarterly Financial Report Through Q2-2017 13
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
$200
$220
$240
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecThousandsBusiness Licenses
2017 Budget
2017 YTD Actual
2016 Actual
$232 $236
$171
$282
$225
$112
$0
$50
$100
$150
$200
$250
$300
$350
2012 2013 2014 2015 2016 2017 YTDThousandsBusiness License Revenues
Actuals
13Page 58 of 87
Quarterly Financial Report Through Q2-2017 14
Building permit revenues collected through June totaled $714,000, compared to a year-to-date
budget of $727,000. Through Q2-2017, a total of 398 building permits were issued compared to
436 building permits issued through Q2-2016.
Major projects contributing to the revenues this quarter include building permits for Boeing,
tenant improvements at the Outlet Collection for the new Dave and Buster’s restaurant, and
numerous single family housing permits - most notably in Canyon Creek, Calla Crest, Wyncrest
and Hazelview. Of the $400,000 in building permit revenues collected in Q2-2017, 34% was
attributable to commercial projects in the City and the remaining 66% was predominately single
family housing permits.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsBuilding Permits
2017 Budget
2017 YTD Actual
2016 Actual
$1.7
$2.1
$1.5
$1.2
$2.0
$0.7
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
2012 2013 2014 2015 2016 2017 YTDMillionsBuilding Permits
Actuals
14Page 59 of 87
Quarterly Financial Report Through Q2-2017 15
Intergovernmental revenues include grants (direct and indirect Federal, state and local),
compact revenue from the Muckleshoot Indian Tribe (MIT), intergovernmental service revenues,
and state shared revenues. Collections through Q2-2017 totaled $3.0 million and were $2,000,
or 0.1% higher than budget. Favorable variances in Criminal Justice High Crime revenues and
Muckleshoot Casino Service reimbursement are offset by the reduced Federal grant revenues
received year-to-date. Federal grant reimbursements to date are significantly lower than budget
expectations primarily due to delayed hiring of the Police Officers who are to be partially funded
by the Federal COPS grant.
2016 2017 2017
Revenue YTD Actual YTD Budget YTD Actual Amount Amount
Federal Grants 95,083$ 175,900$ 72,562$ $ (22,521)(23.7)% $ (103,338)(58.7)%
State Grants 80,896 87,900 70,234 (10,662) (13.2)%(17,666) (20.1)%
Interlocal Grants 2,500 65,000 65,000 62,500 0.0 %0 0.0 %
Muckleshoot Casino Services 324,419 331,333 399,837 75,418 23.2 %68,504 20.7 %
Intergovernmental Service 0 0 0 0 N/A %0 N/A %
State Shared Revenues:
Streamlined Sales Tax 962,037 953,850 952,157 (9,880) (1.0)%(1,693) (0.2)%
Motor Vehicle Fuel Tax 538,381 579,800 533,050 (5,331) (1.0)%(46,750) (8.1)%
Criminal Justice - High Crime 0 192,000 286,498 286,498 N/A %94,498 49.2 %
Criminal Justice - Population 10,151 11,800 10,658 507 5.0 %(1,142) (9.7)%
Criminal Justice - Special Prog.37,115 39,200 38,776 1,661 4.5 %(424) (1.1)%
Marijuana Enforcement 9,757 17,000 19,665 9,908 101.6 %2,665 15.7 %
State DUI 5,907 6,000 5,877 (31) (0.5)%(123) (2.1)%
Fire Insurance Tax 76,569 75,000 78,078 1,509 N/A %3,078 4.1 %
Liquor Excise 180,280 183,600 188,473 8,194 4.5 %4,873 2.7 %
Liquor Profit 325,653 325,500 325,408 (245) (0.1)%(92)(0.0)%
Total State Shared:2,145,849 2,383,750 2,438,640 292,790 13.6 %54,890 2.3 %
YTD Total 2,648,748$ 3,043,883$ 3,046,274$ 397,526$ 15.0 %2,390$ 0.1 %
Through June 2017
Intergovernmental Revenues (Grants, Entitlements & Services)
2017 vs. 2016 Actual 2017 vs. Budget
% Change % Change
$5.7
$4.8 $5.1 $5.3 $5.7
$3.0
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
2012 2013 2014 2015 2016 2017 YTDMillionsIntergovernmental Revenues
(Grants, Entitlements & Services)
Actuals
15Page 60 of 87
Quarterly Financial Report Through Q2-2017 16
Charges for Services consist of general governmental service charges, public safety charges,
development service fees, and cultural & recreation fees. Overall, charges for services
collected through June 2017 totaled $2.3 million compared to a budget of $2.1 million,
representing a favorable variance of $239,000, or 11.4%.
General governmental revenues collected through June 2017 totaled $41,000, compared to a
budget of $35,000.
Public safety revenues consist of revenues generated for Police Officer extra duty overtime,
where officers are contracted for services and reimbursement is made by the hiring contractor.
This also includes revenues generated for reimbursement from the Muckleshoot Indian Tribe
(MIT) for a full-time dedicated Police Officer and associated expenditures. Public safety
revenues collected through Q2-2017 totaled $474,000 compared to a budget of $278,000.
Revenues collected through the first half of 2017 were $132,000 higher than what was collected
through Q2-2016 predominately due to additional contracted Police Officer extra duty security
services (which are reimbursed by the hiring contractor) compared to the same period last year.
2016 2017 2017
Revenue YTD Actual YTD Budget YT D Actual Amount Amount
General Government 46,237$ 35,000$ 41,494$ $ (4,743)(10.3)% $ 6,494 18.6 %
Public Safety 342,281 277,850 474,227 131,946 38.5 %196,377 70.7 %
Development Services 615,814 548,200 599,939 (15,875) (2.6)%51,739 9.4 %
Culture & Recreation 1,251,074 1,245,000 1,229,849 (21,224) (1.7)%(15,151) (1.2)%
YTD Total 2,255,406$ 2,106,050$ 2,345,509$ 90,103$ 4.0 % $ 239,459 11.4 %
Through June 2017
Charges for Services by Type
2017 vs. 2016 Actual 2017 vs. Budget
Percentage Percentage
$3.6 $3.3
$3.9 $4.3 $4.1
$2.3
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
2012 2013 2014 2015 2016 2017 YTDMillionsCharges for Services by Type
Actuals
16Page 61 of 87
Quarterly Financial Report Through Q2-2017 17
Development services fee collections, which primarily consist of plan check fees, totaled
$600,000 and ended the quarter $52,000, or 9.4%, higher than budget expectations. Plan
check revenues collected through Q2-2017 totaled $464,000 as compared with $453,000
collected the same period last year. Plan check revenues collected in Q2-2017 were primarily
from commercial projects, including a large distribution center on 287th Street, Multicare tenant
improvements, and Boeing. In addition, several single family housing plans were reviewed –
most notably in the Calla Crest and Hazelview housing developments.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsDevelopment Service Fees
2017 Budget
2017 YTD Actual
2016 Actual
$1.2
$1.1 $1.1
$1.4
$1.0
$0.6
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
2012 2013 2014 2015 2016 2017
YTDMillionsDevelopment Service Fees
Actuals
17Page 62 of 87
Quarterly Financial Report Through Q2-2017 18
Culture and recreation revenues collected through Q2-2017 totaled $1.2 million, and are
$15,000 (or 1.2%) below budget expectations. The majority of these revenues are derived from
greens fees and pro shop sales at the Auburn Golf Course, recreational classes, athletic league
fees, and special events.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
$2.4
$2.6
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsCulture & Recreation
2017 Budget
2017 YTD Actual
2016 Actual
$2.0 $2.1 $2.2 $2.3 $2.3
$1.2
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
2012 2013 2014 2015 2016 2017
YTDMillionsCulture & Recreation Revenues
Actuals
18Page 63 of 87
Quarterly Financial Report Through Q2-2017 19
Fines & Penalties include traffic and parking infraction penalties, criminal fines (including
criminal traffic, criminal non traffic and other criminal offenses) as well as non-court fines such
as false alarm fines. Total revenues collected through Q2-2017 totaled $444,000 and were
$5,000, or 1.1%, less than budget.
2016 2017 2017
Month YTD Actual YTD Budget YTD Actual Amount Amount
Civil Penalties 5,151$ 6,200$ 4,578$ $ (573)(11.1)% $ (1,622)(26.2)%
Civil Infraction Penalties 235,442 246,600 253,216 17,774 7.5 %6,616 2.7 %
Redflex Photo Enforcement 10,849 0 6,063 (4,786) (44.1)%6,063 N/A %
Parking Infractions 70,624 74,000 74,384 3,760 5.3 %384 0.5 %
Criminal Traffic Misdemeanor 24,757 23,200 28,366 3,609 14.6 %5,166 22.3 %
Criminal Non-Traffic Fines 22,156 21,000 13,824 (8,332) (37.6)%(7,176) (34.2)%
Criminal Costs 29,751 22,400 25,204 (4,547) (15.3)%2,804 12.5 %
Non-Court Fines & Penalties 51,178 55,500 38,292 (12,886) (25.2)%(17,208) (31.0)%
YTD Total 449,907$ 448,900$ 443,925$ $ (5,981)(1.3)% $ (4,975)(1.1)%
Through June 2017
Fines & Penalties by Type
2017 vs. 2016 Actual 2017 vs. Budget
Percentage Percentage
$0.0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
$0.8
$0.9
$1.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsFines & Penalties
2017 Budget
2017 YTD Actual
2016 Actual
19Page 64 of 87
Quarterly Financial Report Through Q2-2017 20
Miscellaneous revenues consist of investment earnings, income from facility rentals,
contributions & donations, and other miscellaneous income including the quarterly purchasing
card (P-card) rebate monies. Total revenues collected in this category through Q2-2017 totaled
$688,000 and exceeded budget expectations by $204,000.
Rents and leases revenue through June 2017 totaled $448,000 compared to prior year actuals
of $373,000. The majority of the year-over-year increase was seen in miscellaneous parks
unearned revenue. Due to an increase in facility rentals, the miscellaneous parks unearned
revenue (deposits) through Q2-2017 increased by $52,000 compared to collections through Q2-
2016. In addition, facilities rental revenue realized a $28,000 year-over-year increase due
primarily to the opening of the new Community and Events Center. Lastly, because additional
inventory of parking spaces were added in 2017, parking revenues collected year-to-date
through June increased by $12,000 compared to collections through June 2016.
$1.6
$1.4
$1.2
$0.9 $0.9
$0.4
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
2012 2013 2014 2015 2016 2017 YTDMillionsFines & Penalties
Actuals
2016 2017 2017
Month YTD Actual YTD Budget YTD Actual Amount Amount
Interest & Investments 54,747$ 32,000$ 96,597$ 41,850$ 76.4 %64,597$ 201.9 %
Rents & Leases 373,158 318,600 447,860 74,702 20.0 %129,260 40.6 %
Contributions & Donations 11,818 15,800 20,545 8,727 73.8 %4,745 30.0 %
Other Miscellaneous Revenue 160,111 118,100 123,142 (36,969)(23.1)%5,042 4.3 %
YTD Total 599,833$ 484,500$ 688,144$ 88,310$ 14.7 %203,644$ 42.0 %
Miscellaneous Revenues by Type
Through June 2017
2017 vs. 2016 2017 vs. Budget
Percentage Percentage
20Page 65 of 87
Quarterly Financial Report Through Q2-2017 21
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects
Fund and is used for governmental capital projects. REET revenues collected through Q2-2017
totaled $1.7 million, and exceeds budget expectations by $337,000. Real estate sales in the
City of Auburn in Q2-2017 represent the sale of both commercial properties and numerous
single family residences. The commercial sales include the sale of a hotel, vacant land, retail
buildings and a warehouse building.
$0.8
$0.7
$1.0 $1.0
$1.2
$0.7
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
2012 2013 2014 2015 2016 2017 YTDMillionsMiscellaneous Revenues
Actuals
2016 2017 2017
Month Actual Budget Actual Amount Amount
Jan 339,594$ 192,600$ 224,044$ (115,550)$ (34.0)%31,444$ 16.3 %
Feb 286,943 166,800 249,683 (37,261) (13.0)%82,883 49.7 %
Mar 293,361 170,800 326,044 32,683 11.1 %155,244 90.9 %
Apr 574,925 254,200 234,480 (340,445) (59.2)%(19,720) (7.8)%
May 255,078 249,000 299,251 44,173 17.3 %50,251 20.2 %
Jun 329,081 317,200 353,807 24,727 7.5 %36,607 11.5 %
Jul 360,857
Aug 673,012
Sep 338,340
Oct 249,714
Nov 321,895
Dec 262,543
YTD Total 2,078,982$ 1,350,600$ 1,687,310$ (391,673)$ (18.8)%336,710$ 24.9 %
Annual Total 4,285,344$ 2,810,000$
Real Estate Excise Tax Revenues
June 2017
Percentage
2017 vs. 2016 2017 vs. Budget
Percentage
21Page 66 of 87
Quarterly Financial Report Through Q2-2017 22
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMillionsReal Estate Excise Tax
2017 Budget
2017 YTD Actual
2016 Actual
$1.8
$2.2 $2.5
$4.6
$4.3
$1.7
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
2012 2013 2014 2015 2016 2017
YTDMillionsReal Estate Excise Tax Revenues
Actuals
22Page 67 of 87
Quarterly Financial Report Through Q2-2017 23
Pet Licensing
Through Q2-2017, 2,178 pet licenses were sold, resulting in $56,315 in revenue. Through Q2-
2016, 2,342 licenses were sold, resulting in $66,645 in revenue.
0
500
1,000
1,500
2,000
2,500
$0
$2
$4
$6
$8
$10
$12
$14
$16
JanFebMarAprMayJunJulAugSepOctNovDecNumber of Licenses IssuedLicense Revenue( thousands )Pet Licensing Revenues vs Licenses Sold
2017 vs 2016
2016 License Revenue
2017 License Revenue
2016 Licenses Issued
2017 Licenses Issued
0
1,000
2,000
3,000
4,000
5,000
6,000
$0
$20
$40
$60
$80
$100
$120
$140
JanFebMarAprMayJunJulAugSepOctNovDecNumber of Licenses IssuedLicense Revenue( thousands )Cumulative Pet Licensing Revenue & Licenses Issued
2017 vs 2016
2017 License Revenue
2017 Licenses Issued
2016 Licenses Issued
23Page 68 of 87
Quarterly Financial Report Through Q2-2017 24
Street Funds
This section provides a financial overview of the City’s three street funds for the quarter ending
June 30, 2017. The City’s three street funds include the Arterial Street Fund (Fund 102), the
Local Street Fund (Fund 103), and the Arterial Street Preservation Fund (Fund 105). The
capital project expenditures in these funds are budgeted primarily based on historical actual
revenue and expenditure distributions for the prior six years.
Fund 102 – Arterial Street Fund
The Arterial Street Fund is a Special Revenue Fund that is funded by transportation grants,
traffic impact fees, a portion of the City’s gas tax receipts, Public Works Trust Fund loans,
developer contributions, and other sources. As of June 30, 2017 there were 28 separate street
projects budgeted in this fund for 2017. Budget Amendment No. 1, adopted April 3, 2017,
added or increased funding for several major projects in this fund, increasing budgeted
revenues and expenditures significantly.
Through June 30, 2017, revenues collected totaled $2.8 million and compare to collections of
$1.2 million through Q2-2016. This variance is largely due to the timing of capital expenditures
and their subsequent reimbursement via federal grants. Total expenditures through Q2-2017
were $3.5 million and compare to $1.5 million spent through the same period last year. The
increase from YTD 2016 to 2017 is based on increased construction activity, as highlighted in
the table below and the associated graph .
Fund 102 - Arterial Street 2016
Summary of Sources and Uses Annual YTD YTD YTD
Report Period: June 2017 Budget Budget Actual Actual Amount
Revenues
Federal Grants 7,054,082$ 2,256,780$ 1,842,767$ 47,465$ (414,014)$ (18.3)%
State Grants 2,995,210 998,403 190,278 99,350 (808,126) (80.9)%
Motor Vehicle Fuel and Multimodal Taxes 583,000 281,097 265,954 290,906 (15,143) (5.4)%
Developer Contributions 809,221 286,407 46,233 - (240,174) (83.9)%
Miscellaneous Revenue 466,191 155,397 - 64,862 (155,397) (100.0)%
Other Governmental Agencies - - - - -
Public Works Trust Fund Loans - - - - -
Operating Transfer In 3,420,622 1,368,499 470,254 712,702 (898,245) (65.6)%
Investment Income 2,600 1,438 4,723 3,132 3,285 228.4 %
Total Revenues 15,330,926$ 5,348,022$ 2,820,209$ 1,218,417$ (2,527,812)$ (47.3)%
Expenditures
Salary and Benefits 285,000$ 133,685$ 354,273$ 235,491$ (220,588)$ (165.0)%
Capital Outlay 15,658,112 4,966,161 2,885,700 1,012,136 2,080,461 41.9 %
Subtotal - Capital Project Expenditures 15,943,112 5,099,846 3,239,973 1,247,626 1,859,873 36.5 %
Services and Charges 285,000 80,577 36,068 30,036 44,509 55.2 %
Interfund Payments for Services 76,681 38,341 38,340 37,278 1 0.0 %
Debt Service Principal and Interest 209,511 209,511 209,511 210,205 0 0.0 %
Operating Transfer Out 15,046 5,792 6,139 - (347) (6.0)
Total Expenditures 16,529,350$ 5,434,067$ 3,530,031$ 1,525,145$ 1,904,036$ 35.0 %
Net Change in Fund Balance (1,198,424)$ (86,046)$ (709,822)$ (306,728)$ (623,776)$ 724.9 %
Beg. Fund Balance, January 2017 2,529,388$
Net Change in Fund Balance, June 2017 (709,822)
Ending Fund Balance, June 2017 1,819,566$
2017 Budgeted Ending Fund Balance 1,330,964$
2017 2017 YTD Budget vs. Actual
Favorable (Unfavorable)
Percentage
24Page 69 of 87
Quarterly Financial Report Through Q2-2017 25
This table presents the status of the projects with the most significant impacts on this fund:
Notes:
• W. Main St. Multimodal Corridor & ITS Improvements is nearing completion.
• S 277th Street Corridor and AWS Corridor Safety Improvement projects are currently under construction.
Name Annual Budget YTD Actual Remaining
W. Main St Multimodal Corridor & ITS Imp $1.6M $1.2M $0.3M
S. 277th St Corridor Improvements $4.3M $0.5M $3.9M
AWS Corridor Safety Imp. -- Muckleshoot Pl.$3.3M $0.9M $2.4M
All Other Projects (25 Others Budgeted)$6.8M $0.6M $6.1M
Total $15.9M $3.2M $12.7M
Fund 102 - Arterial Street
Capital Projects Status
25Page 70 of 87
Quarterly Financial Report Through Q2-2017 26
Fund 103 – Local Street Fund
The Local Street Fund is a Special Revenue Fund where the revenue from sales taxes on
construction are used for local street preservation. Through Q2-2017 the revenues in this fund
totaled $1.4 million, exceeding budget expectations by $430,000 due to higher than anticipated
sales tax revenues from local construction projects. This compares to collections of $1.2 million
through Q2-2016. Total expenditures through Q2 were $210,000 and compare to expenditures
of $276,000 through Q2-2016. Historically, well over half of this fund’s annual expenditures
occur in the final four months of each year due to the weather sensitivity of pavement
construction (this work needs to be done primarily in the summer and early fall). Highlighted in
the table below and the following graph are the subset of the fund’s total expenditures related to
capital projects.
Fund 103 - Local Street Fund 2016
Summary of Sources and Uses Annual YTD YTD YTD
Report Period: June 2017 Budget Budget Actual Actual Amount
Revenues
Sales Tax on Construction 1,750,000$ 774,167$ 1,196,893$ 1,033,228$ 422,726$ 54.6 %
Operating Transfer In 150,000 150,000 150,000$ 150,000 - 0.0 %
Interest Earnings 9,100 4,175 11,881$ 5,246 7,706 184.6 %
Total Revenues 1,909,100$ 928,342$ 1,358,774$ 1,188,474$ 430,432$ 46.4 %
Expenditures
Salary and Benefits 148,568$ 67,925$ 64,852$ 59,636$ 3,073$ 4.5 %
Capital Outlay 2,933,969 546,148 133,420 209,596 412,728 75.6 %
Subtotal - Capital Project Expenditures 3,082,537 614,073 198,272 269,233 415,801 67.7 %
Services and Charges 25,680 8,674 294 407 8,379 96.6 %
Interfund Payments for Services 11,925 5,963 5,958 6,120 5 0.1 %
Operating Transfer Out 11,051 3,795 5,700 - (1,905) (50.2)
Total Expenditures 3,131,193$ 632,504$ 210,224$ 275,760$ 422,280$ 66.8 %
Net Change in Fund Balance (1,222,093)$ 295,838$ 1,148,550$ 912,714$ 852,712$ 288.2 %
Beg. Fund Balance, January 2017 2,115,236$
Net Change in Fund Balance, June 2017 1,148,550
Ending Fund Balance, June 2017 3,263,786$
2017 Budgeted Ending Fund Balance 893,143$
2017 2017 YTD Budget vs. Actual
Favorable (Unfavorable)
Percentage
26Page 71 of 87
Quarterly Financial Report Through Q2-2017 27
This table presents the status of the projects with the most significant impacts on this fund:
Notes:
• 2016 Local Street Reconstruction Project received Final Acceptance by the City Council on April 17, 2017
and is now complete.
• 2017 Local Street Reconstruction Project was awarded for construction by the City Council on July 3, 2017
and is currently under construction.
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
MillionsFund 103 -Capital Project Expenditures
2017 YTD Budget
2017 YTD Actual
2016 YTD Actual
2017 YE Budget
$3.1M
2016 YTD Actual
$269K
2017 YTD Actual
$198K
*Data consists of capital outlays, salaries, and benefits.
Name Annual Budget YTD Actual Remaining
2016 Local Street Pavement Reconst.$0.07M $0.06M $0.0M
2017 Local St. Reconst. & Preservation $2.87M $0.1M $2.8M
Total $2.9M $0.13M $2.8M
Fund 103 - Local Street
Capital Projects Status
27Page 72 of 87
Quarterly Financial Report Through Q2-2017 28
Fund 105 – Arterial Street Preservation Fund
The Arterial Street Preservation Fund is a Special Revenue Fund which is primarily funded by a
1.0% utility tax that was adopted by Council in 2008; these utility tax revenues are restricted for
arterial street repair and preservation projects. Major projects budgeted within the Arterial Street
Preservation Fund in 2017 include 15th Street NE/NW Preservation, Auburn Way North
Preservation, and the B Street NW Reconstruction project. Through Q2-2017 revenues totaled
$1.2 million and compare to collections of $1.1 million through Q2-1016.
Total expenditures through Q2-2017 were $831,000, which compares to expenditures of
$354,000 through Q2-2016. Historically, the majority of this fund’s expenditures occur in the
second half of each year due to the weather sensitivity of pavement construction (this work
needs to be done primarily in the summer and early fall). Highlighted in the table below and the
following graph are the subset of the fund’s total expenditures related to capital projects.
28Page 73 of 87
Quarterly Financial Report Through Q2-2017 29
This table presents the status of the projects with the most significant impacts on the fund:
Notes:
• Auburn Way North Preservation is nearing completion.
• B Street NW Reconstruction was awarded for construction by the City Council on June 19, 2017 and is
currently under construction.
• 15th Street NE/NW Preservation project construction will be delayed until 2018 due to the Puget Sound
Regional Council’s (PSRC’s) modification of the Grant’s obligation year to FFY2018. This revision was part
of a region wide effort to address federal grant funding restrictions for FY 2017, 2018, 2019 and 2020.
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
MillionsFund 105 -Capital Project Expenditures
2017 YTD Budget
2017 YTD Actual
2016 YTD Actual
2017 YE Budget
$7.4M
2016 YTD Actual
$188K
2017 YTD Actual
$820K
*Data consists of capital outlays,salaries and benefits
Name Annual Budget YTD Actual Remaining
15th St NE/NW Preservation $1.5M $0.01M $1.5M
Auburn Way North Preservation $1.7M $0.64M $1.1M
B Street NW Reconstruction $2.7M $0.02M $2.7M
All Other Projects (4 Others Budgeted)$1.4M $0.1M $1.3M
Total $7.4M $0.8M $6.6M
Capital Projects Status
Fund 105 - Arterial Street Preservation
29Page 74 of 87
Quarterly Financial Report Through Q2-2017 30
Fund 124 – Mitigation Fees
The Mitigation Fees Fund is a Special Revenue Fund funded from revenue from new
development, which is assessed at the time applications are received for development activity.
These funds are used to mitigate costs associated with City growth. Through Q2-2017,
revenues were above budget expectations, at 66.8% of the annual budgeted amount.
Expenditures were well below budget due to the timing of capital projects funded by these
revenues, which historically occur during the second half of the year when conditions are more
favorable for construction.
Fund 124 - Mitigation Fees
Summary of Sources and Uses
Report Period Through:Ending Ending
June 2017 Fund Balance Fund Balance
Transportation Impact Fees 610,108$ 451,856$ 5,312,547$ 800,000$ 3,264,472$ 919,205$
Transportation Migitation Fees 72,337 - 336,614 - 30,000 134,550
Fire Impact Fees 109,789 - 409,600 100,000 50,000 350,000
Fire Mitigation Fees - - 81 - - 81
Parks Impact Fees 441,076 100,000 5,147,510 600,000 545,000 1,205,000
Parks Mitigation Fees - - 331,327 - - 330,300
School Impact Admin Fees 5,914 - 52,834 12,000 - 105,115
Wetland Mitigation Fees - - 68,835 - 31,570 37,030
Interest and Investment Income 43,870 - 43,870 8,200 - 8,200
Fees in Lieu of Improvements - - 122,525 - - -
Operating Transfers - - - 400,000 - 400,000
Total 1,283,093$ 551,856$ 11,825,743$ 1,920,200$ 3,921,042$ 3,489,481$
Beginning Fund Balance, January 2017 5,490,323$
Net Change in Fund Balance, June 2017 731,238
Ending Fund Balance, June 2017 6,221,561$
2017 Budgeted Ending Fund Balance 3,489,481$
YTD ACTUALS BUDGET
Revenues Expenditures Revenues Expenditures
30Page 75 of 87
Quarterly Financial Report Through Q2-2017 31
Enterprise Funds
Detailed income and expense statements for Enterprise and Internal Service funds can be
found in the Appendices at the end of this report. The format changed in Q1-2016 and, in lieu of
a working capital statement, there are now operating and, as applicable, capital fund reports for
these funds showing budget, actuals, and variances. Operating funds house all the operating
costs along with debt service and financing obligations. Capital funds show costs associated
with capital acquisition and construction. Both the operating and capital funds have a working
capital balance. This approach isolates those funds available for capital and cash flow needs
for daily operations, and project managers will know exactly how much working capital is
available for current and planned projects.
Budget Amendment #6, adopted in July 2016, moved working capital from the operating funds
to the capital funds along with all the other beginning fund balance adjustments. System
development revenues previously credited to the operating funds are now directed to the
corresponding capital funds.
Through Q2-2017, the Water Utility had operating income before depreciation of $2.4 million as
compared with $1.9 million through Q2-2016. The increase in operating income is largely due to
lower expenditures in 2017 compared to 2016, during which the City purchased regional water
from the City of Tacoma while four of the City’s six major production wells were being
rehabilitated. Currently, with four wells and two springs providing the City’s water supply and the
remaining two wells anticipated to return to service in early fall, minimal regional water
purchases are anticipated for 2017.
Water sales through Q2-2017 totaled 1.3 million hundred cubic feet (ccf), compared to 1.6
million ccf in 2016, representing a 13.8% decrease due to lower water consumption. This is part
of a general trend of decreased year-over-year water consumption per account due largely to
conservation efforts and appliance efficiency improvements. Additionally, the City has not
provided water to Water District #111 since its contract was renegotiated. Revenues ended the
quarter in line with budget expectations.
31Page 76 of 87
Quarterly Financial Report Through Q2-2017 32
The Sewer Utility finished Q2-2017 with operating income before depreciation of $1.3 million,
approximately $100,000 greater than Q2-2016 due primarily to higher service revenues in 2017.
The Sewer-Metro Utility ended the second quarter with operating income before depreciation
of $165,000, as compared with $192,000 in Q1-2016. Variances in this fund are largely due to
King County’s internal billing process, by which King County bills the City a flat rate each quarter
based on the number of customers and consumption volume averaged over prior quarters.
Therefore, Sewer-Metro generally experiences a loss early in the year when revenues trend
low, and income later in the year when revenues trend higher. The Sewer-Metro Utility is
expected to end the year with operating income, consistent with prior years.
The Stormwater Utility ended Q2-2017 with operating income before depreciation of $1.7
million, compared with $1.5 million through Q2-2016. The difference is largely due to higher
service revenues in 2017.
The Cemetery Fund ended Q2-2017 with an operating income of $100,000 as compared with
an operating income of $178,000 in through Q2-2016. This variance is mainly due to lower
revenue from lot sales, which at $235,000 year-to-date are above average, but low compared to
the previous two years, which were exceptional ($299,00 through Q2-2016).
32Page 77 of 87
Quarterly Financial Report Through Q2-2017 33
Internal Service Funds
Operating expenditures within the Insurance Fund represent the premium cost pool that will be
allocated monthly to other City funds over the course of 2017. As a result, this balance will
gradually diminish each month throughout the year.
No significant variances are reported in the Worker’s Compensation, Facilities, Innovation &
Technology, or Equipment Rental Funds.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about this report please
contact Shelley Coleman at scoleman@auburnwa.gov.
33Page 78 of 87
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 128,494,910$ Various 0.98%
KeyBank Money Market Various 6,043,749 Various 0.02%
FNMA 3/11/2016 998,844 2/22/2019 1.20%
LAKUTL 9/25/2013 235,919 11/1/2017 1.90%
Total Cash & Investments 135,773,423$ 0.940%
Investment Mix % of Total
State Investment Pool 94.6%Current 6-month treasury rate 1.11%
KeyBank Money Market 4.5%Current State Pool rate 0.98%
US Treasury 0.0%KeyBank Money Market 0.02%
FNMA 0.7%
LAKUTL 0.2%
100.0%
City of Auburn
Investment Portfolio Summary
June 30, 2017
Summary
34Page 79 of 87
SALES TAX SUMMARY
JUNE 2017 SALES TAX DISTRIBUTIONS (FOR APRIL 2017 RETAIL ACTIVITY)
2016 Annual Total 2016 YTD 2017 YTD YTD 2016 Annual Total 2016 YTD 2017 YTD YTD
NAICS CONSTRUCTION (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff NAICS AUTOMOTIVE (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff
236 Construction of Buildings 1,139,466 515,670 673,927 30.7%441 Motor Vehicle and Parts Dealer 3,409,019 1,664,133 1,771,383 6.4%
237 Heavy and Civil Construction 309,344 117,032 87,476 -25.3%447 Gasoline Stations 250,478 116,267 128,562 10.6%
238 Specialty Trade Contractors 843,470 400,526 435,490 8.7%TOTAL AUTOMOTIVE 3,659,497$ 1,780,400$ 1,899,945$ 6.7%
TOTAL CONSTRUCTION 2,292,280$ 1,033,228$ 1,196,893$ 15.8%Overall Change from Previous Year 119,545$
Overall Change from Previous Year 163,665$
2016 Annual Total 2016 YTD 2017 YTD YTD
2016 Annual Total 2016 YTD 2017 YTD YTD NAICS RETAIL TRADE (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff
NAICS MANUFACTURING (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff 442 Furniture and Home Furnishings 185,234 83,307 c 100,407 20.5%
311 Food Manufacturing 3,278 1,679 2,777 65.4%443 Electronics and Appliances 220,553 124,066 104,146 -16.1%
312 Beverage and Tobacco Products 9,601 4,902 3,557 -27.4%444 Building Material and Garden 579,076 269,473 259,705 -3.6%
313 Textile Mills 415 176 93 -47.6%445 Food and Beverage Stores 397,177 189,338 a 181,069 -4.4%
314 Textile Product Mills 3,554 1,800 658 -63.4%446 Health and Personal Care Store 284,191 128,769 184,781 43.5%
315 Apparel Manufacturing 155 135 81 -40.4%448 Clothing and Accessories 1,136,431 570,439 551,953 d -3.2%
316 Leather and Allied Products 38 18 25 38.2%451 Sporting Goods, Hobby, Books 237,555 124,081 103,093 -16.9%
321 Wood Product Manufacturing 58,391 29,583 7,934 -73.2%452 General Merchandise Stores 1,017,905 541,376 521,330 -3.7%
322 Paper Manufacturing 8,047 3,892 8,455 117.3%453 Miscellaneous Store Retailers 473,398 246,150 237,153 -3.7%
323 Printing and Related Support 52,610 24,551 26,574 8.2%454 Nonstore Retailers 321,071 159,546 183,077 14.7%
324 Petroleum and Coal Products 2,145 1,706 339 -80.1%TOTAL RETAIL TRADE 4,852,592$ 2,436,545$ 2,426,714$ -0.4%
325 Chemical Manufacturing 10,183 3,283 8,548 160.4%Overall Change from Previous Year (9,831)$
326 Plastics and Rubber Products 8,168 4,274 3,884 -9.1%
327 Nonmetallic Mineral Products 17,429 7,350 7,728 5.1%
331 Primary Metal Manufacturing 442 183 496 170.3%2016 Annual Total 2016 YTD 2017 YTD YTD
332 Fabricated Metal Product Manuf 29,409 15,642 17,694 13.1%NAICS SERVICES (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff
333 Machinery Manufacturing 16,461 7,468 7,961 6.6%51*Information 630,158 302,035 331,192 9.7%
334 Computer and Electronic Product 10,780 4,790 10,763 124.7%52*Finance and Insurance 110,728 53,595 58,155 8.5%
335 Electric Equipment, Appliances 445 296 449 51.6%53*Real Estate, Rental, Leasing 358,628 180,254 173,046 -4.0%
336 Transportation Equipment Man 471,441 274,212 242,605 -11.5%541 Professional, Scientific, Tech 237,656 120,212 121,951 1.4%
337 Furniture and Related Products 18,661 8,586 10,555 22.9%551 Company Management 330 170 12 -93.2%
339 Miscellaneous Manufacturing 39,437 24,478 13,312 -45.6%56*Admin. Supp., Remed Svcs 328,453 180,907 136,466 -24.6%
TOTAL MANUFACTURING 761,091$ 419,006$ 374,489$ -10.6%611 Educational Services 50,026 23,226 25,448 9.6%
Overall Change from Previous Year (44,517)$ 62*Health Care Social Assistance 91,643 46,740 40,364 -13.6%
71*Arts and Entertainment 156,301 95,282 41,752 -56.2%
72*Accommodation and Food Svcs 1,217,734 576,727 602,715 4.5%
2016 Annual Total 2016 YTD 2017 YTD YTD 81*Other Services 646,579 383,885 261,725 -31.8%
NAICS TRANSPORTATION AND WAREHOUSING (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff 92*Public Administration 141,806 74,336 73,523 -1.1%
481 Air Transportation 1 1 2 61.8%TOTAL SERVICES 3,970,042$ 2,037,369$ 1,866,349$ -8.4%
482 Rail Transportation 24,331 5,932 18,157 206.1%Overall Change from Previous Year (171,020)$
484 Truck Transportation 7,067 1,844 1,884 2.2%
485 Transit and Ground Passengers 114 24 -3,390 -14345.5%
488 Transportation Support 52,828 30,745 23,404 -23.9%2016 Annual Total 2016 YTD 2017 YTD YTD
491 Postal Service 274 141 149 5.8%NAICS MISCELLANEOUS (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff
492 Couriers and Messengers 301 191 524 173.5%000 Unknown 0 0 0 N/A
493 Warehousing and Storage 14,523 8,026 6,516 -18.8%111-115 Agriculture, Forestry, Fishing 5,534 2,805 2,953 5.3%
TOTAL TRANSPORTATION 99,439$ 46,904$ 47,245$ 0.7%211-221 Mining & Utilities 29,410 11,944 10,901 -8.7%
Overall Change from Previous Year 341$ 999 Unclassifiable Establishments 32,161 -32,039 b 25,932 -180.9%
TOTAL SERVICES 67,105$ (17,289)$ 39,785$ -330.1%
Overall Change from Previous Year 57,075$
2016 Annual Total 2016 YTD 2017 YTD YTD
NAICS WHOLESALE TRADE (Nov '15-Oct '16)(Nov '15-Apr '16)(Nov '16-Apr '17)% Diff
423 Wholesale Trade, Durable Goods 981,820 466,543 509,344 9.2%GRAND TOTAL 16,967,023 8,339,659 8,493,080
424 Wholesale Trade, Nondurable 281,166 135,871 129,173 -4.9%Overall Change from Previous Year 153,421 1.8%
425 Wholesale Electronic Markets 1,991 1,082 3,143 190.6%
TOTAL WHOLESALE 1,264,976$ 603,496$ 641,660$ 6.3%Total June 2017 Sales Tax Distributions 1,323,690$
Overall Change from Previous Year 38,164$ Dollar Decrease from June 2016 (52,534)$
Per cent Decrease from June 2016
Includes Adjustments in excess of +/- $10,000.Comparisons:
a. WA State Dept of Revenue audit adjustment to sales tax returns for period of November 2015 (adjustment: $10,572).June 2016 8,339,659 6,963,435 1,376,224$
b. WA State Dept of Revenue audit adjustment to sales tax returns for period of April 2016 (adjustment: - $52,898).June 2015 8,091,609 6,800,888 1,290,721$
c. WA State Dept of Revenue audit adjustment to sales tax returns for period of May 2016 (adjustment: - $16,496).
d. WA State Dept of Revenue audit adjustment to sales tax returns for period of April 2017 (adjustment: - $29,746).
06/23/17
Prepared by Auburn Finance Department
-3.8%
35Page 80 of 87
Budget
YTD
Actual Variance Budget
YTD
Actual Variance Budget
YTD
Actual Variance Budget
YTD
Actual Variance
430 430 431 431 433 433 432 432
OPERATING FUND:460 460 461 461 462 462
OPERATING REVENUES
Charges For Service 14,730,511 6,279,820 (8,450,691) 8,102,441 4,334,863 (3,767,578) 17,237,490 8,808,387 (8,429,103) 9,242,676 4,889,583 (4,353,093)
Grants - - - - - -
Interest Earnings 10,000 36,671 26,671 20,000 13,312 (6,688) 1,000 3,658 2,658 15,000 8,865 (6,135)
Operating Transfers - - -
Rents, Leases, Concessions, & Other 212,939 105,418 (107,521) 72,849 44,353 (28,496) - - - 60,951 41,180 (19,771)
TOTAL OPERATING REVENUES 14,953,450 6,421,909 (8,531,541) 8,195,290 4,392,528 (3,802,762) 17,238,490 8,812,045 (8,426,445) 9,318,627 4,939,627 (4,379,000)
OPERATING EXPENSES
Salaries & Wages 2,688,501 1,288,359 1,400,142 1,742,176 888,995 853,181 - - - 2,500,996 1,288,455 1,212,541
Benefits 1,314,301 608,571 705,730 842,110 406,226 435,884 - - - 1,233,452 603,125 630,327
Supplies 334,444 111,797 222,647 136,750 43,292 93,458 - - - 94,750 33,617 61,133
Other Service Charges 4,959,380 1,248,901 3,710,479 2,867,890 1,224,097 1,643,793 - - - 1,733,290 639,659 1,093,631
Intergovernmental Services (Less Transfers Out)- - - 403,332 2,210 401,122 583,312 - 583,312
Waste Management Payments see Note
Sewer Metro Services 17,294,700 8,647,013 8,647,687
Debt Service Interest 1,345,282 72,728 1,272,554 276,483 13,335 263,148 - - - 361,418 - 361,418
Net Change Restricted Assets
Interfund Operating Rentals & Supplies 1,422,716 711,401 711,315 1,039,865 521,739 518,126 - - - 1,441,066 721,567 719,499
TOTAL OPERATING EXPENSES 12,064,624 4,041,756 8,022,868 7,308,606 3,099,893 4,208,713 17,294,700 8,647,013 8,647,687 7,948,284 3,286,422 4,661,862
OPERATING REVENUES LESS EXPENSES
BEFORE DEPRECIATION (*)2,888,826 2,380,153 (508,673) 886,684 1,292,635 405,951 (56,210) 165,032 221,242 1,370,343 1,653,205 282,862
Transfer to Capital Subfund 1,000,000 - 1,000,000 1,000,000 - 1,400,000 -
Other Operating Transfers 331,166 56,865 274,301 393,832 38,704 355,128 500,312 131,526 368,786
Debt Service Principal 1,732,527 624,107 1,108,420 541,127 288,262 252,865 413,162 - 413,162
Net Change in Restricted Net Assets - 964,064 964,064 - 131,232 131,232 - 985,630 985,630
BEGINNING WORKING CAPITAL - January 1, 2017 4,745,398 7,977,666 3,232,268 1,821,037 2,810,410 989,373 2,374,705 2,672,022 297,317 2,132,662 2,005,792 (126,870)
ENDING WORKING CAPITAL - June 30, 2017 4,570,531 8,712,783 4,142,252 772,762 3,644,847 2,872,085 2,318,495 2,837,054 518,559 1,189,531 2,541,840 1,352,309
NET CHANGE IN WORKING CAPITAL (see Note)(174,867) 735,117 909,984 (1,048,275) 834,437 1,882,712 (56,210) 165,032 221,242 (943,131) 536,048 1,479,179
CAPITAL FUND:
CAPITAL REVENUES
Interest Revenue - 7,873 7,873 - 47,917 47,917 - 49,851 49,851
Grants 175,000 - (175,000) - - -
Contributions - - - - - - -
Other Non-Operating Revenue - - - - - - - - -
Gain (Loss) On Sale Of Fixed Assets - - - - - - - - -
Increase In Contributions - System Development 1,000,000 287,024 (712,976) 500,000 165,214 (334,786) 500,000 237,994 (262,006)
Interfund Revenues - - - - - - - - -
Increase In Contributions - FAA - - - - - - - - -
Proceeds of Debt Activity 5,402,159 6,808 (5,395,351) - - - - - -
Transfers In from Operating Sub-Fund 1,000,000 - (1,000,000) 1,000,000 - (1,000,000) 1,400,000 - (1,400,000)
Transfer In from Other Funds 200,000 - (200,000) - - - - -
Other Sources - - - - - - - - -
TOTAL CAPITAL REVENUES 7,777,159 301,705 (7,475,454) 1,500,000 213,131 (1,286,869) 1,900,000 287,845 (1,612,155)
CAPITAL EXPENSES
Other Non-Operating Expense - (572,557) 572,557 - - - - (800,501) 800,501
Increase In Fixed Assets - Salaries 382,143 88,935 293,208 86,429 32,085 54,344 152,143 94,487 57,657
Increase In Fixed Assets - Benefits 152,857 40,047 112,810 34,571 14,643 19,928 60,857 41,834 19,023
Increase In Fixed Assets - Services - 4,107 (4,107) - 2,324 (2,324) - - -
Increase In Fixed Assets - Site Improvements - 18,287 (18,287) - - - - -
Increase In Fixed Assets - Equipment - - -
Increase In Fixed Assets - Construction 10,544,977 1,496,788 9,048,189 2,686,218 240,298 2,445,920 3,906,304 1,057,298 2,849,007
Increase In Fixed Assets - Other - - - 3,135 (3,135)
Operating Transfers Out 50,000 50,000 - 50,000 50,000 - 156,000 50,000 106,000
TOTAL CAPITAL EXPENSES 11,129,977 1,125,608 10,004,369 2,857,218 339,350 2,517,868 4,275,304 446,252 3,829,052
BEGINNING WORKING CAPITAL - January 1, 2017 4,013,871 1,936,373 (2,077,498) 9,178,437 12,710,295 3,531,858 12,722,447 13,379,700 657,253
661,053 1,112,470 451,417 7,821,219 12,584,076 4,762,857 10,347,143 13,221,293 2,874,150
NET CHANGE IN WORKING CAPITAL (see Note)(3,352,818) (823,903) 2,528,915 (1,357,218) (126,220) 1,230,998 (2,375,304) (158,407) 2,216,897
Total Change in Working Capital (3,527,685) (88,786) 3,438,899 (2,405,493) 708,218 3,113,711 (56,210) 165,032 221,242 (3,318,435) 377,641 3,696,076
ENDING WORKING CAPITAL - June 30, 2017
Working Capital = Current Assets
minus Current Liabilities
ENTERPRISE FUNDSOPERATING & CAPITAL FUNDS
WATER SEWER SEWER METRO STORMCash Basis through June 2017
8/9/2017 12:52 PM
36Page 81 of 87
OPERATING FUND:
OPERATING REVENUES
Charges For Service
Grants
Interest Earnings
Operating Transfers
Rents, Leases, Concessions, & Other
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Salaries & Wages
Benefits
Supplies
Other Service Charges
Intergovernmental Services (Less Transfers Out)
Waste Management Payments see Note
Sewer Metro Services
Debt Service Interest
Net Change Restricted Assets
Interfund Operating Rentals & Supplies
TOTAL OPERATING EXPENSES
OPERATING REVENUES LESS EXPENSES
BEFORE DEPRECIATION (*)
Transfer to Capital Subfund
Other Operating Transfers
Debt Service Principal
Net Change in Restricted Net Assets
BEGINNING WORKING CAPITAL - January 1, 2017
ENDING WORKING CAPITAL - June 30, 2017
NET CHANGE IN WORKING CAPITAL (see Note)
CAPITAL FUND:
CAPITAL REVENUES
Interest Revenue
Grants
Contributions
Other Non-Operating Revenue
Gain (Loss) On Sale Of Fixed Assets
Increase In Contributions - System Development
Interfund Revenues
Increase In Contributions - FAA
Proceeds of Debt Activity
Transfers In from Operating Sub-Fund
Transfer In from Other Funds
Other Sources
TOTAL CAPITAL REVENUES
CAPITAL EXPENSES
Other Non-Operating Expense
Increase In Fixed Assets - Salaries
Increase In Fixed Assets - Benefits
Increase In Fixed Assets - Services
Increase In Fixed Assets - Site Improvements
Increase In Fixed Assets - Equipment
Increase In Fixed Assets - Construction
Increase In Fixed Assets - Other
Operating Transfers Out
TOTAL CAPITAL EXPENSES
BEGINNING WORKING CAPITAL - January 1, 2017
NET CHANGE IN WORKING CAPITAL (see Note)
Total Change in Working Capital
ENDING WORKING CAPITAL - June 30, 2017
Working Capital = Current Assets
minus Current Liabilities
OPERATING & CAPITAL FUNDS
Cash Basis through June 2017
Budget
YTD
Actual Variance Budget
YTD
Actual Variance Budget
YTD
Actual Variance Budget
YTD
Actual Variance
434 434 435 435 436 436 501 501
464 464 465 465 466 466 -
14,816,200 7,323,558 (7,492,642) 807,800 429,482 (378,318) 927,500 645,218 (282,282) - - -
87,300 5,452 (81,848) - - - - -
9,000 15,963 6,963 2,500 2,305 (195) 800 1,609 809 1,500 2,561 1,061
200,000 - (200,000) 670,715 335,358 (335,358)
- - - 3,000 4,401 1,401 - - - -
14,912,500 7,344,973 (7,567,527) 813,300 436,188 (377,112) 1,128,300 646,827 (481,473) 672,215 337,918 (334,297)
325,910 160,993 164,917 - - - 475,628 240,566 235,062 - - -
147,414 71,325 76,089 - - - 258,734 125,302 133,432 225,750 33,831 191,919
36,542 973 35,569 2,500 - 2,500 221,700 113,654 108,046 - - -
1,576,565 714,204 862,361 484,950 234,658 250,292 156,750 43,128 113,622 4,230 544,164 (539,934)
363,600 91,202 272,398 - - - 1,332 147 1,185 - - -
11,975,500 4,866,458 7,109,042
- - - 24,357 4,860 19,497 (0) - (0) - - -
39,942 19,914 20,028
111,587 55,794 55,793 1,400 702 698 47,833 23,916 23,917 - - -
14,537,118 5,960,950 8,576,168 553,149 260,134 293,015 1,161,977 546,712 615,265 229,980 577,995 (348,015)
375,382 1,384,024 1,008,642 260,151 176,054 (84,097) (33,677) 100,115 133,792 442,235 (240,077) (682,312)
- - - - - - 1,332 147 1,185
165,000 - 165,000 - - -
- (10,513) (10,513) - - -
3,849,877 4,411,853 561,976 188,565 236,649 48,084 277,586 293,829 16,243 1,312,689 1,385,685 72,996
4,225,259 5,795,876 1,570,617 283,716 423,216 139,500 243,909 393,944 150,035 1,754,924 1,145,608 (609,316)
375,382 1,384,024 1,008,642 95,151 186,567 91,416 (33,677) 100,115 133,792 442,235 (240,077) (682,312)
- 1,400 1,400 - 952 952
16,667 - (16,667) - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
300,000 - (300,000) - - -
- - - - - -
275,000 255,608 (19,392) - - -
- - - - - -
591,667 257,008 (334,659) - 952 952
- - - - - -
21,429 - 21,429 - - -
8,571 - 8,571 - - -
- - - - - -
- - - -
- -
608,334 275,035 333,299 - - -
- -
- - - - - -
638,334 275,035 363,299 - - -
158,410 360,602 202,192 157,301 256,633 99,332
111,743 342,575 230,832 157,301 257,585 100,284
(46,667) (18,027) 28,640 - 952 952
375,382 1,384,024 48,484 168,540 120,056 (33,677) 101,067 134,744 442,235 (240,077) (682,312)
Note: Working capital balance only includes five Waste
Management payments due to the timing of June's
payment ($988,974), which will be made in July.
INTERNAL SERVICE FUNDS
INSURANCE
ENTERPRISE FUNDS
SOLID WASTE AIRPORT CEMETERY
see Note
8/9/2017 12:52 PM
37Page 82 of 87
OPERATING FUND:
OPERATING REVENUES
Charges For Service
Grants
Interest Earnings
Operating Transfers
Rents, Leases, Concessions, & Other
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Salaries & Wages
Benefits
Supplies
Other Service Charges
Intergovernmental Services (Less Transfers Out)
Waste Management Payments see Note
Sewer Metro Services
Debt Service Interest
Net Change Restricted Assets
Interfund Operating Rentals & Supplies
TOTAL OPERATING EXPENSES
OPERATING REVENUES LESS EXPENSES
BEFORE DEPRECIATION (*)
Transfer to Capital Subfund
Other Operating Transfers
Debt Service Principal
Net Change in Restricted Net Assets
BEGINNING WORKING CAPITAL - January 1, 2017
ENDING WORKING CAPITAL - June 30, 2017
NET CHANGE IN WORKING CAPITAL (see Note)
CAPITAL FUND:
CAPITAL REVENUES
Interest Revenue
Grants
Contributions
Other Non-Operating Revenue
Gain (Loss) On Sale Of Fixed Assets
Increase In Contributions - System Development
Interfund Revenues
Increase In Contributions - FAA
Proceeds of Debt Activity
Transfers In from Operating Sub-Fund
Transfer In from Other Funds
Other Sources
TOTAL CAPITAL REVENUES
CAPITAL EXPENSES
Other Non-Operating Expense
Increase In Fixed Assets - Salaries
Increase In Fixed Assets - Benefits
Increase In Fixed Assets - Services
Increase In Fixed Assets - Site Improvements
Increase In Fixed Assets - Equipment
Increase In Fixed Assets - Construction
Increase In Fixed Assets - Other
Operating Transfers Out
TOTAL CAPITAL EXPENSES
BEGINNING WORKING CAPITAL - January 1, 2017
NET CHANGE IN WORKING CAPITAL (see Note)
Total Change in Working Capital
ENDING WORKING CAPITAL - June 30, 2017
Working Capital = Current Assets
minus Current Liabilities
OPERATING & CAPITAL FUNDS
Cash Basis through June 2017
Budget
YTD
Actual Variance Budget
YTD
Actual Variance Budget
YTD
Actual Variance Budget
YTD
Actual Variance
503 503 505 505 518 518 550 550
- - 568 568 560 560
961,300 470,617 (490,683) 3,453,700 1,739,997 (1,713,703) 6,038,376 3,019,520 (3,018,856) 2,263,102 1,141,471 (1,121,631)
- - - - - -
2,600 4,624 2,024 8,800 8,147 (653) 5,000 4,888 (112) - 10,626 10,626
579,916 108,729 (471,187) 720,000 100,000 (620,000)
93,000 1,742 (91,258) - 36,816 36,816 - - - - 107,785 107,785
1,056,900 476,983 (579,917) 3,462,500 1,784,959 (1,677,541) 6,623,292 3,133,136 (3,490,156) 2,983,102 1,359,882 (1,623,220)
76,324 38,396 37,928 655,000 309,658 345,342 1,822,981 894,909 928,072 681,943 287,693 394,250
364,638 44,471 320,167 358,001 164,832 193,169 817,418 383,194 434,224 349,650 145,445 204,205
- - - 150,220 58,958 91,262 508,250 170,284 337,966 1,074,000 380,194 693,806
492,915 154,902 338,013 1,818,387 619,281 1,199,106 2,809,630 1,407,980 1,401,650 427,580 173,946 253,634
- - - - - - - - - - - -
- - - - - - - - - 3,843 2,077 1,766
- - - 140,784 70,392 70,392 191,031 95,508 95,523 231,152 115,676 115,476
933,877 237,769 696,108 3,122,392 1,223,121 1,899,271 6,149,310 2,951,875 3,197,435 2,768,168 1,105,032 1,663,136
123,023 239,214 116,191 340,108 561,838 221,730 473,982 181,262 (292,720) 214,934 254,850 39,916
400 400 - - - -
40,297 20,043 20,254
- - - - (36,241) (36,241)
787,022 1,097,368 310,346 1,762,019 1,853,016 90,997 295,416 1,064,713 769,297 2,268,495 2,749,240 480,745
910,045 1,336,581 426,536 2,102,127 2,414,854 312,727 768,998 1,245,574 476,576 2,443,132 3,020,288 577,156
123,023 239,214 116,191 340,108 561,838 221,730 473,582 180,862 (292,720) 174,637 271,048 96,411
- 7,975 7,975 - 11,819 11,819
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - 1,703,631 851,814 (851,817)
- - - - - -
- - - - - -
- 52,202 52,202 - - -
169,232 - (169,232) 390,927 65,129 (325,798)
- - - - - -
169,232 60,177 (109,055) 2,094,558 928,762 (1,165,796)
- - - - - -
- 1,548 (1,548) - - -
- 565 (565) - - -
- - - - - -
- -
- 302,186 (302,186) 1,961,665 862,140 1,099,525
16,814 (16,814) 710,000 - 710,000
- -
- - - - - -
- 321,113 (321,113) 2,671,665 862,140 1,809,525
1,925,983 2,319,577 393,594 1,761,822 3,020,402 1,258,580
2,095,215 2,058,641 (36,574) 1,184,715 3,087,024 1,902,309
169,232 (260,936) (430,168) (577,107) 66,622 643,729
123,023 239,214 116,191 340,108 561,838 221,730 642,814 (80,074) (722,888) (402,470) 337,670 740,140
INTERNAL SERVICE FUNDS
WORKER'S COMPENSATION FACILITIES INNOVATION & TECHNOLOGY EQUIPMENT RENTAL
8/9/2017 12:52 PM
38Page 83 of 87
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Services 6,279,820$ 4,334,863$ -$ 4,889,583$ 7,323,558$ 25,432$ 645,218$ -$ -$ -$ -$ -$
Interfund Charges For Services - - - - - - - - 472,358 1,687,098 2,985,513 1,993,285
Sewer Metro Services Revenue - - 8,808,387 - - - - - - - - -
Rents, Leases, Concessions & Other - - - - - 404,050 - - - 52,899 34,006 -
TOTAL OPERATING REVENUES 6,279,820$ 4,334,863$ 8,808,387$ 4,889,583$ 7,323,558$ 429,482$ 645,218$ -$ 472,358$ 1,739,997$ 3,019,520$ 1,993,285$
OPERATING EXPENSES
Administration & Other 2,245,806$ 2,262,240$ -$ 1,685,007$ 850,295$ 30,846$ 164,548$ 577,995$ -$ -$ -$ 413,027$
Operations & Maintenance 1,723,222 826,643 8,647,013 1,604,551 5,110,655 204,513 382,017 - 237,769 1,223,121 2,951,875 689,928
Depreciation & Amortization 1,642,014 1,103,538 - 947,932 9,410 232,447 25,382 - - - 382,067 548,369
TOTAL OPERATING EXPENSES 5,611,042$ 4,192,421$ 8,647,013$ 4,237,490$ 5,970,360$ 467,807$ 571,947$ 577,995$ 237,769$ 1,223,121$ 3,333,942$ 1,651,324$
OPERATING INCOME (LOSS)668,778$ 142,443$ 161,374$ 652,093$ 1,353,198$ (38,325)$ 73,271$ (577,995)$ 234,589$ 516,875$ (314,423)$ 341,960$
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 44,544$ 61,229$ 3,658$ 58,716$ 15,963$ 3,705$ 2,561$ 2,561$ 4,624$ 8,147$ 12,863$ 22,445$
Other Non-Operating Revenue 105,418 37,461 - 41,180 5,452 4,401 - - - 36,816 - 105,840
Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - 1,946
Other Non-Operating Expense (72,728) (63,335) - - - (4,860) - - - - - (2,077)
TOTAL NON-OPERATING REVENUES & EXPENSES 77,234$ 35,355$ 3,658$ 99,896$ 21,416$ 3,246$ 2,561$ 2,561$ 4,624$ 44,963$ 12,863$ 128,153$
746,012$ 177,798$ 165,032$ 751,989$ 1,374,614$ (35,079)$ 75,832$ (575,434)$ 239,214$ 561,838$ (301,560)$ 470,114$
Contributions 287,024$ 172,105$ -$ 237,994$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers In - - - - - 255,608 - 335,358 - - 160,931 165,129
Transfers Out (106,865) (38,704) - (181,526) - - (147) - - (403,518) (400) -
TOTAL CONTRIBUTIONS & TRANSFERS 180,159$ 133,401$ -$ 56,468$ -$ 255,608$ (147)$ 335,358$ -$ (403,518)$ 160,531$ 165,129$
CHANGE IN FUND BALANCE 926,171$ 311,199$ 165,032$ 808,456$ 1,374,614$ 220,529$ 75,685$ (240,077)$ 239,214$ 158,320$ (141,029)$ 635,242$
BEGINNING FUND BALANCE - January 1, 2017 75,751,705$ 81,919,221$ 2,672,022$ 64,010,652$ 4,245,695$ 9,514,116$ 1,374,410$ 1,385,685$ 1,064,528$ 1,530,324$ 4,291,351$ 10,920,413$
ENDING FUND BALANCE - June 30, 2017 76,677,877$ 82,230,420$ 2,837,054$ 64,819,109$ 5,620,309$ 9,734,645$ 1,450,095$ 1,145,608$ 1,303,741$ 1,688,644$ 4,150,323$ 11,555,656$
The following table provides an analysis of each of the City's Enterprise and Internal Service funds - showing 2017 revenues and expenditures by fund through June and includes the Fund Balance in the associated Capital Sub-Fund.
FUND BALANCE ENTERPRISE FUNDS INTERNAL SERVICE FUNDS
WATER SEWER SEWER METRO STORM SOLID WASTE AIRPORT CEMETERY INSURANCE WORKER'S
COMPENSATION FACILITIES
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
39Page 84 of 87
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
August 10, 2017
Department:
Administration
Attachments:
Matrix
SFAs
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:August 14, 2017 Item Number:
Page 85 of 87
Updated August 7, 2017
NO.TOPIC Chair STAFF LEAD(S)STUDY SESSION REVIEW
DATE(S)
COUNCIL DISCUSSION
SUMMARY ACTION DATE
1 $20 Car Tab Chair Wales TBD Sept 2017 study session
2
Capital Projects Update and
Featured Capital Project
Discussion
Chair Wagner Vice
Chair DaCorsi Director Snyder 8/14/2017
3
Community Sustainability
Series: Economic and
Statutory Considerations for
Municipalities
Chair Wagner Vice
Chair DaCorsi Director Snyder Rescheduled for later this year
4 IT Update on Digital Parity Chair Wagner Vice
Chair DaCorsi Director Haugan 10/09/2017
5 Code Enforcement
Presentation
Chair Wagner Vice
Chair DaCorsi Director Snyder 10/9/2017
6 Property at 104th and 102nd Chair Wagner Vice
Chair DaCorsi Director Snyder 10/9/2017
7 Business Shopping Carts Chair Peloza
Vice Chair Baggett Director Snyder 8/28/2017
8 District Court Briefing Follow-
up
Chair Peloza
Vice Chair Baggett Director Roscoe 8/28/2017
9 Police Calls for Mental Health
Issues
Chair Peloza
Vice Chair Baggett Chief Lee 8/28/2017
10 Pioneer Cemetery Chair Peloza
Vice Chair Baggett Director Faber 8/28/2017
11 Second Quarter Financial
Report
Chair Baggett
Vice Chair Wagner Director Coleman 8/14/2017
12 2016 CAFR Chair Baggett
Vice Chair Wagner Director Coleman 8/14/2017
13 Solid Waste Contract
Extension
Chair Baggett
Vice Chair Wagner Director Coleman 8/14/2017
14 Fire Relief & Pension Fund Chair Baggett
Vice Chair Wagner Director Coleman 8/14/2017
15 Investment Policy Update Chair Baggett
Vice Chair Wagner Director Coleman 8/14/2017
16 Legal Rights for
Undocumented Residents
Chair Trout-Manuel Vice
Chair Wales Director Hinman future meeting
17 CDBG Grant Parameters Chair Trout-Manuel Vice
Chair Wales 9/11/2017
COUNCIL MATRIX
Page 86 of 87
Revised 06-12-2017
HEALTH & HUMAN SERVICES FINANCE & ECONOMIC
DEVELOPMENT
PUBLIC WORKS & COMMUNITY
DEVELOPMENT MUNICIPAL SERVICES
HUMAN SERVICES FUNDING CITY BUDGET & AMENDMENTS UTILITIES POLICE
PUBLIC WELLNESS RISK MANAGEMENT ZONING, CODES & PERMITS SCORE JAIL
DOMESTIC VIOLENCE SERVICES EQUIPMENT RENTAL INNOVATION & TECHNOLOGY DISTRICT COURT
HOMELESSNESS SERVICES FACILITIES TRANSPORTATION PARKS & RECREATION
AFFORDABLE HOUSING CITY REAL PROPERTY STREETS ANIMAL CONTROL
COMMUNITY SERVICES LEGAL ENGINEERING SOLID WASTE
HUMAN RESOURCES DEVELOPMENT INCENTIVES CAPITAL PROJECTS EMERGENCY PLANNING
MEDICAL COMMUNITY RELATIONS BUSINESS DEVELOPMENT SUSTAINABILITY AIRPORT
ECONOMIC DEVELOPMENT STRATEGIES ENVIRONMENTAL PROTECTION AIRPORT BUSINESSES
CULTURAL ARTS & PUBLIC ARTS SISTER CITIES
PLANNING MULTIMEDIA
Councilmember Trout-Manuel, Chair Councilmember Baggett, Chair Councilmember Wagner, Chair Councilmember Peloza, Chair
Deputy Mayor Wales, Vice Chair Councilmember Wagner, Vice Chair Councilmember DaCorsi, Vice Chair Councilmember Baggett, Vice Chair
2017 MEETING DATES 2017 MEETING DATES 2017 MEETING DATES 2017 MEETING DATES
March 13, 2017 March 27, 2017 April 10, 2017 April 24, 2017
May 8, 2017 May 22, 2017June 12, 2017 June 12, 2017May 22, 2017 June 26, 2017
July 10, 2017 July 24, 2017August 14, 2017 August 14, 2017July 24, 2017 August 28, 2017
September 11, 2017 September 25, 2017 October 9, 2017 October 23, 2017
November 13, 2017 November 27, 2017 December 11, 2017 December 26, 2017
SPECIAL FOCUS AREAS
Page 87 of 87