HomeMy WebLinkAbout10-12-2015 Minutes �� � City Coasncil Study Session
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� '� October 12, 2015 - 5:30 PM
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�. CALL TO ORDER
Deputy Mayor Holman called the meeting to order at 5:30 p.m. in the
Council Chambers at Auburn City Hall, 25 West Main Street in Auburn.
A, Roll Call
City Councilmembers present: Deputy Mayor John Holman, Rich
Wagner, Bill Peloza, Largo Wales, Claude DaCorsi and Yolanda
Trout. Councilmember Wayne Osborne was excused.
. City officials and staff members present included: Mayor Nancy
Backus, City Attorney Daniel B. Heid, Police Chief Bob Lee, IT
Director Paul Haugan, Community Development and Public Works
Director Kevin Snyder, Assistant Director of Engineering and City
Engineer Ingrid Gaub, Assistant Engineer Jacob Sweeting, Director
of Administration Dana Hinman, and City Clerk Danielle Daskam.
II. AGEfVDA ITEMS FOR COUNCIL DISCUSSION
A. King County Tax Assessor's Valuations for the City of Auburn (10
Minute Presentation) (Hinman)
Phillip Sit, King County Assessor's Office
Philip Sit from the King County Assessors Office presented a
PowerPoint showing the Localscape program. The program allows
residents to view property values, sales in the area, foreclosures,
and economic changes.
B. Affordable Housing Guidelines (20 Minute Presentation/ 20 Minute
Q&A) (Hinman)
Kelly Rider, Policy Director for the Seattle/King County Housing
Consortium, Mark Ellerbrook Regional Housing Manager, Rich
Swicker, Senior Policy Analyst for the Washington State Housing
Finance Commission and Megan Hyla, Director of Policy of
Intergovernmental Affairs for the King County Housing Authority
presented information on affordable housing.
Ms. Rider explained the housing needs in South King County. The
types of people who need housing are the homeless, single parents,
older adults, people with disabilities and large families. The type of
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help varies from a hotel room for a short time to assistance with
homeownership.
Ms. Rider said the definition of affordable housing varies by enfity.
The King County Housing Consortium defines affordable housing as
30% or less of your income, more then 30% of your income is
considered a cost burden and over 50% of your income is
considered severely cost burdened by housing costs.
Mr. Ellerbrook reviewed the programs offered by the King County
Department of Community and Human Services Housing Program.
They provide a capital grant for affordable housing projects,
a housing repair program, and a Credit Enhancement Program. New
funding,resources include the Lodging Tax Bonding Program and
the Regional Equitable Development Initiative Fund.
Mr. Zwicker reviewed what is causing the lack of affordable housing
and how affordable housing is funded and why affordable housing
is important to each city. He explained what can be done at the local
level to preserve the housing stock. He explained what
the Washington State Housing Finance Commission (WSHFC)
program offers homebuyers. They also offer assistance to non-profit
facilities for bonding, and data and policy review.
Ms. Hyla reviewed the Section 8 Program, public housing and
the work force housing. The Housing Authority opened up the
Section 8 Housing Voucher waitlist for finro weeks. They received
over 22,000 applications for 2,500 spots: Of those application 871
were residents from Auburn, 89 were seniors, 334 were people with
disabilities and the rest were families with children. Only 98 of the
871 applicants were added to the waitlist. She reviewed the pilot
program for the Student and Family Stability Program.
Councilmember Peloza noted that this is a serious problem in King
County. He is concerned about the number of Auburn residents that
did not make Section 8 waitlist.
Councilmember Trout asked if there is any tracking of the families
that do not meet the requirements to be added to the waitlist. Ms.
Hyla stated there is no tracking of applicants that have not been
added to the waitlist.
Councilmember DaCorsi noted the Green River Homes project
took seven years to get to construction. He said the issue the City of
Auburn has is the need. The King "County Housing Authority cannot
increase the number public housing assistance vouchers. People
can be on the waiting list for many years. He asked the panei whaf
cities can do to help the legislature understand what needs to be ',
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done to help. Ms. Rider stated working with other cities and
legislators in the region to help the Federal Government know
that the region is committed to working on affordable housing and
that the Federal Government needs to be committed also.
C. Job Order Contracting (15 Minute Presentation/ 15 Minute Q&A)
(Snyder)
Assistant Director Gaub and Assistant City
Engineer Sweeting presented the job order contracting process.
Assistant City Engineer Sweefing explained the City uses t ree
different proeurement processes depending on the projected cost of
the project. Informal quotes are for a single trade up to $40,OOO.DO,
the small works roster is used fo� projects up to $300,000.00 and the
formal competitive bid process for the larger projects. The City is not
currently using job order contracting. By RCW�ob order contracting
can be used for work up to $350,000.00 per task. He reviewed other
cities using job order contracting and the requirements set by the
state for using job order contracting. He reviewed the difference
between job order contracting and the small works roster and the
competitive bid process.
Councilmember Wagner asked if this process would reduce the
availability of grants if the City uses job order contracts. Assistant
City Engineer Sweeting stated most grants have limitations.
Currently staff is only looking to use this process for projects that are
paid for by the City. Councilmember Wagner asked if thrs would
require additional work wi#h the State audit process. Assistant
Director Gaub stated the process would be similar to the other
processes and would not change the audit process. The benefit
� would be to staff time and internal costs.
Councilmember DaCorsi asked how the priees are set in the Job
Order Contracting. Assistant City Engineer Sweeting stated staff
would use the pricing from the Gordian Group that has a catalog of
unit prices that are updated three times a year.
111. OTHER DISCUSSION ITEMS
Councilmember Peloza requested the addition of the topic of '`shoppi.ng
carts" at a future Study Session. Mayor Backus offered to pro�icle
Council with a written update on the status of the program before it is
presented at a Study Session.
Councilmember Peloza also requested that a presentation on the Civil
Air Patrol Program be included at a future Study Session.
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I
� IV. ADJOUI�NMEN'T
There being no further business to come before the Council, the meeting
adjourned at 7:00 p.m.
APPROVED THIS I� DAY OF � , 2017.
LA_ W , D P MAYOR D ielle Daskam, City Clerk
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