HomeMy WebLinkAbout06-12-2017 MinutesWASHINGTON
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
JUNE 12, 2017 — 5:30 PM
Auburn City Hall
MINUTES
1. CALL TO ORDER
Deputy Mayor Largo Wales called the study session meeting to order at
5:30 p.m. in the Council Chambers of Auburn City Hall, 25 West Main
Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Bagged,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout -Manuel;
and Rich Wagner.
City officials and staff members present included: Mayor Nancy
Backus, Assistant Director of Community Development Services
Jeff Tate, Finance Director Shelley Coleman, Assistant Director of
Engineering Services/City Engineer Ingrid Gaub, Assistant Director
of Innovation and Technology Ashley Riggs, Police Commander
Mike Hirman, Assistant City Attorney Jessica Leiser, Traffic
Engineer James Webb, Director of Administration Dana Hinman,
Economic Development Manager Doug Lein, Street Systems
Engineer Jai Carter, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, REPORTS AND PRESENTATIONS
A. SR 164 East Auburn Access Project Briefing
Jerry Henke, Chief Investment Officer for the Muckleshoot Indian
Tribe, Jeanne Acutanza representing the Transpo Group, and
Hung Huynh of the Washington State Department of
Transportation presented an update of the SR 164 East Auburn
Access Project.
Ms. Acutanza, Transportation Planner/Traffic Engineer with the
Transpo Group, reviewed the scope of the presentation and gave a
brief background.
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City of Aubum Council Study Session Minutes June 12, 2017
The purpose of the SR 18/SR 164 East Auburn Access project is to
develop a sustainable and long-term solution that:
• Improves travel reliability for people and goods
• Accommodates current travel demand for freight trucks,
transit and passenger vehicles
• Accommodates future travel demand for freight trucks,
transit and passenger vehicles associated with regional
and local growth
• Supports the population growth, well-being, and economic
development of south King County populations, including
Muckleshoot Indian Tribal members and the communities
of Auburn and Enumclaw
• Enhances safety
• Improves emergency response
Three related processes for selecting the best project alternative:
Practical Solutions:
o Looking at improvements to the existing roadway network
before considering new roadways
o This step is a required part of Connecting Washington
Partnership grant funding
Environmental Documentation:
o Environmental Impact Statement
Interchange Justification Report
o If a new bypass roadway is selected
Representative steps for the related processes are:
• Assemble a Multi -agency Interdisciplinary and Stakeholder
Advisory (MAISA) Team including MIT, WSDOT, Auburn,
Enumclaw, King County, PSRC and FHWA
• Identify baseline/contextual need
• Initial FHWANVSDOT Coordination
• Draft Purpose and Need and Stakeholder/Public
Communications Plan
• Select design controls compatible with the context
• Preliminary range of solutions defined
• Select design elements employed and/or changed by the
selected altemative(s)
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City of Aubum Council Studd Session. Minutes. June 12. 2017
• Determine design element dimensions consistent with the
alternatives' performance needs, context, and design
controls
• Complete NEPA EIS and Interchange Report
The project is in the midst of the stakeholder/public
communications plan.
The general project evaluation criteria for potential solutions will
include:
e Accommodates Future Growth
• Reduces Congestion/Improves Mobility
• Improves Safety
• Provides Redundancy and Reliability
Councilmember Wagner questioned whether subjective criteria,
such as impact to others, should be considered. Ms. Acutanza
indicated the scenario would likely be reviewed under
environmental and other reviews.
Ms. Acutanza explained that part of the requirements of an
interchange justification report process is to look at local street
system improvements for potential solutions. Some of the potential
improvements come from the City's Comprehensive Plan, and
include:
• R Street Underpass to M Street
• New East/West connections in large undeveloped areas
• Intersection Improvements at M Street and Auburn Way
South (SR 164)
• R Street connections that create new east west connections
from R Street to M Street at 12th and 6th Streets SE
Ms. Acutanza also reviewed potential mid -point access on SR 18
as well as a full interchange from SR 18.
Next steps include:
• Continued coordination with partners
• Initial outreach to public and stakeholders
• Alternatives development and evaluation, public outreach
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City of Auburn Council Study-Session.Minutes June 12.2017
• Documentation of preferred alternative
• Finalize design and permitting, public outreach
• Pursue full funding
• Acquire right-of-way
• Construction public_outreach and construction
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Update on the Day/Night Shelter Operations
Director of Administration Dana Hinman, along with Valley Cities
Counseling and Consultation Executive Director Ken Taylor,
Auburn Food Bank Director Debbie Christian, and Police
Commander Mike Hirman, provided the Council with an update on
the homeless day and night shelter operations.
Mr. Taylor recalled the City of Auburn convened a Homeless Task
Force in 2016, and the highest priority from the Task Force was to
increase shelter options. Mr. Taylor stated he believes about 95
percent of the homeless in Auburn are Auburn residents, and he
estimated 200 children in Auburn are homeless on any given night.
Mr. Taylor proposed creating a day shelter, open business hours
Monday -Friday, 9:00 a.m. to 5:00 p.m., with the hope that sufficient
funds would be available in the future to make it a seven day
operation.
Currently, Valley Cities Counseling and Consultation has 49
residential units -25 at Valley Cities Landing (divided between
veterans and the mentally ill) and 24 units of homeless housing for
youth and young adults. Mr. Taylor also reported that the Valley
Cities Outpatient Clinic on I Street NE serves at least several
hundred people each month that are homeless from the city of
Auburn.
Mr. Taylor stated the I Street NE location is a good location for a
shelter because of the number of social service agencies and other
services located nearby. Mr. Taylor stated he has worked with the
Police Department regarding establishing permits for the site and
Worked with Cascade School to create a safety plan.
Debbie Christian, Director of the Auburn Food Bank, spoke in favor
of the shelter where hygiene and laundry services will be available.
Ms. Christian spoke about the need to return self-esteem and hope
back to the homeless.
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City of Auburn Council Study SessionAinutes. June 12.2017
Commander Hirman reported the Police Department is assisting in
putting a code of conduct together and establishing a presence.
Councilmember Wagner inquired whether there are any plans for
security staff. Mr. Taylor responded that Valley Cities currently has
professional security on site 16 hours a day, and he indicated a
Willingness to expand the security detail.
Deputy Mayor Wales requested a copy of the Task Force
proposals and price estimates.
Mr. Taylor stated if the shelter program is expanded to a night time
shelter, he proposed the shelter be hosted by Valley Cities at their
office community rooms on I Street NE with Catholic Community
Services providing the night shelter services including screening
and monitoring. The three community rooms at the I Street NE
location have a private entrance on the north side of the building
and have private restrooms and a small kitchen facility.
In response to comments by Deputy Mayor Wales, Mr. Taylor
stated he anticipates the involvement of many churches and many
civic organizations.
Mr. Taylor stated that Valley Cities has 375 employees locally, and
he anticipates the level of staffing to increase over the next year to
approximately 600 full and part-time professional staff. Valley
Cities is opening an additional 100 beds -68 detox beds in Beacon
Hill and 32 psychiatric hospital beds in Kent.
Ms. Christian described the screening processes for the day and
night shelter. She envisioned the shelter to have low barrier
screening much like the emergency shelter.
Deputy Mayor Wales stated that many parents she has spoken to
have expressed concern that the shelter would be located near
Cascade Middle School She encouraged Mr. Taylor to reach out
to the school as soon as possible.
Mr. Taylor reported the shelter is waiting for the final on a Puget
Sound Energy permit and anticipates a possible soft opening of the
shelter in about a month.
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C!tv-Of. Aubum Council. Study SessionMinutesJune 12, 2017
B. Deputy Mayor Selection Ad Hoc Committee Report
Councilmember DaCorsi, chair of the ad hoc committee, presented
proposed revised amendments to Section 12 of the Council Rules
of Procedure, and briefly reviewed the most recent revisions (dated
6/7/17).
In relation to the Mayor Pro Tem duties in the event of the absence
or incapacitation of the Mayor, Mayor Backus advised that the
Mayor is working during out of state travel or out of country travel.
Assistant City Attorney Leiser stated that by statute the Mayor Pro
Tem is a different function than the Council President or the Deputy
Mayor. Mayor Pro Tem, by statute, has to be voted on by a
majority of the Council. In the proposed scenario, it is possible that
a sitting Councilmember could never have had an opportunity to
vote on the Mayor Pro Tem.
Councilmember DaCorsi acknowledged Assistant City Attorney
Leiser's comments and stated that the proposed revisions could
stand if the term "Mayor Pro Tem" was removed from the duties of
Council President, and when the need for a Mayor Pro Tem arises,
the Council would vote on who that would be..
Councilmember Holman thanked the ad hoc committee for its work
on the proposed revisions to the Council rules. He expressed
concern that of the cities compared, only one city uses a seniority
system for selecting its Deputy Mayor. Councilmember Holman
spoke in favor of retaining the current selection process.
Councilmember Trout -Manuel stated the Deputy Mayor has not
been used as Deputy Mayor while other Councilmembers have
been used to fill in for the Mayor.
Councilmember DaCorsi stated the proposed seniority selection
system would eliminate the competition for the position of Deputy
Mayor and would provide stability.
Councilmember DaCorsi recommended the ad hoc committee re-
draft the language for discussion at a later study session.
Deputy Mayor Wales stated that as Deputy Mayor she is not
notified or included in the things she should be as Deputy Mayor,
the schedule is gerrymandered so she cannot be included, and
some of the Deputy Mayor functions are given to other
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City of Auburn Council Study Session. Minutes _ June 12, 2017
Councilmembers. Deputy Mayor Wales spoke in favor of the ad
hoc committee's proposal for selecting a Deputy Mayor.
Councilmember DaCorsi encouraged all Councilmembers to review
the duties of Council President. Councilmember DaCorsi
anticipates discussion at one more study session in July and then
to the full Council for action.
At 7:19 p.m., Deputy Mayor Wales recessed the meeting for a ten
minute intermission.
Deputy Mayor Wales reconvened the meeting at 7:26 p.m.
C. Ordinance No. 6654 — Procedures Used for Processing Final
Plat Approvals
Assistant Director of Community Development Services Jeff Tate
presented Ordinance No. 6654, relating to procedures for
processing final plat approvals. He reminded that the Council
discussed the concept at a prior meeting.
Senate Bill 5674 was passed into law earlier this year and
establishes an option for local governments to change final plat
approval from a City Council action to an administrative action.
Ordinance No. 6654 implements the change and also includes
some housekeeping changes.
D. Ordinance No. 6655 — Rezones to be Reviewed and
Considered Concurrently with Comprehensive Plan Map
Amendments
Assistant Director of Community Development Services Jeff Tate
presented Ordinance No. 6655, relating to rezones to be reviewed
and considered concurrently with Comprehensive Plan map
amendments. He reminded the Council discussed the concept
about six weeks ago. The proposed change simplifies the process
and improves efficiency.
E. 2018-2023 Transportation Improvement Plan Update
Assistant Director of Engineering Services/City Engineer Gaub and
Traffic Engineer James Webb reviewed the 2018-2023
Transportation Improvement Plan update.
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Citv.of Auburn Council Study Session Minutes June 12, 2017
Council previously discussed the update to the six year
Transportation Improvement Program (TIP) on May 22nd.
Traffic Engineer Webb reviewed the memorandum in the agenda
packet including a summary of proposed amendments to the TIP.
The public hearing on the TIP is scheduled for June 19, 2017.
F. Feature Project Presentation, CP1520 — B Street NW
Reconstruction Project
Assistant Director of Engineering Services/City Engineer Gaub and
Street Systems Engineer Jai Carter presented information on the B
Street NW Reconstruction Project, including the project
background, construction techniques utilized for the project, and
traffic impacts.
Bids for the project will be opened on Thursday.
The B Street NW Reconstruction Project includes rebuilding B
Street NW between 371h Street NW and 49th Street NW, replacing
sanitary sewer main along 491h Street NW and installing new
sanitary sewer main along B Street NW. The project will also
repair damaged sidewalk, curb and gutter, upgrade several
driveways to be compliant with ADA requirements, replace curb
ramps to be compliant with ADA requirements, and address
drainage issues along the corridor.
B Street NW currently has a pavement condition 'index rating of
less than 1, and is effectively the worst street in Auburn. The
project construction estimate is $3.3 million, and staff anticipates
bid award on June 10 with construction beginning mid to late July.
The roadway will be reconstructed using the full depth reclamation
(FDR) process. The FDR process reduces the cost of the project
by $1 million and saves construction time of approximately two
months. The FDR process is a "green" construction process and
recycles a lot of the material in place and uses a lot less fuel in
production and hauling materials. Engineer Carter displayed a
PowerPoint of the FDR process.
During the project, traffic will need to be re-routed and detoured
throughout the project. During sewer main, driveways and curb
ramp construction, traffic will be routed in both directions, in a
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CAV of Auburn Council Study Session.Minutes June 12. 2017
single lane with alternating traffic pattern for approximately five to
six weeks. During full depth reclamation construction, full closure
of the roadway will be needed up to five weekends. During cure of
cement treated base, traffic will be routed one-way in the
southbound direction while northbound traffic is detoured.
IV. FINANCE AND ECONOMIC DEVELOPMEDNT DISCUSSION ITEMS
Councilmember Baggett, Chair of the Finance and Economic Special
Focus Area, presided over the discussion of the Special Focus Area
items.
A. 1sT Quarter 2017 Financial Report
Finance Director Coleman reviewed the first quarter 2017 financial
report based on financial data available as of April 26, 2017 for the
period ending March 31, 2017 and sales tax information
representing business activity that occurred through January 2017.
Through March 2017, General Fund revenues totaled $12.0 million
compared to a budget of $11.8 million and were $408,000.00
higher than the revenues collected during the same period last
year.
General Fund expenditures through the first quarter of 2017 totaled
$15.1 million compared to a budget of $16.2 million, representing
6.7% less than year-to-date budget. The Street Department
exceeded their first quarter budget due to higher than average
maintenance and repair activity, including patching and traffic
control on 15th Street SW, guardrail repair on Lake Tapps Parkway,
and the replacement of several light poles.
Director Coleman pointed out that sales tax revenue on
construction, which is transferred to the Local Street Fund (Fund
103) for local street repair and maintenance, totaled $629,000.00,
which is $104,000.00 more than what was collected in first quarter
2016 and is $231,000.00 higher than budgeted.
Director Coleman noted a correction needed to the report related to
impact fees and that much of what appears in fire impact fees
should be in transportation impact fees.
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City of Auburn Council Study Session Minutes June 12,201 7
B. Resolution No. 5302 — Lodging Tax Advisory Committee Grant
Funding Disbursements Recommendations
Economic Development Manager Lein presented the annual
recommendation from the Lodging Tax Advisory Committee
(LTAC) for lodging tax grants.
The 2017 Budget included $10,000.00 in grants to be awarded to
qualified activities. The recommendations are as follows:
Veterans Day Parade: $2,500
Petpalooza: $2,500
Tough Mudder: $5,000
V. OTHER DICUSSION
Councilmember Holman reminded that tomorrow is the 126th birthday of
the City of Auburn.
VI. NEW BUSINESS
There was no new business.
VII: MATRIX
Councilmember Peloza requested the addition of 'Pet Licensing" to the
August 28th Municipal Services Special Focus Area or to an earlier
meeting under the general study session.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjoumed at 9:00 p,m.
APPROVED THIS %' DAY OF 2017.
r4tpb (LA", :.:
O VVALES, DEPUTY MAYOR Danielle Daskam, City Clerk
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