HomeMy WebLinkAbout08-23-2017 Agenda �
Airport Advisory Board
Regular Meeting
August 23, 2017, 7:30 AM
Airport O�ce
Conference Room 1
� AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today's agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES: July 19, 2017
D. PRESENTATIONS:
1. BUSINESS SPOTLIGHT—CASCADE HELICOPTER
E, BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council..
1. MOTION — PROVISION OF TEMPORARY JET A FUEL SERVICE AT THE AUBURN
MUNICIPAL AIRPORT
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. REQUEST FOR PROPOSAL FOR MARKET ANALYSIS AND RATE STUDY
2. STATUS OF FACILITY CONDITION ASSESSMENT
3. PROPOSED 2018 HANGER RENTS AND FEES
4. AIRPORT ADVISORY BOARD—T'RACKING MATRIX (GENERAL BUSINESS)AND
2017 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT
Fage 1 of 2
Ph:253-333-6821 Fax:253-333-6822
Email: info@s50wa.com Website:www.s50wa.com
Airport Advisorv Board Meetinct Aqenda Auqust 23,_2017
H. SCHEbULE FOR UPCOMING AAEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows*:
September 20, 2017 ,
October 18, 2017
November 15, 2017
December 20, 2017
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
"'Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
1. ADJOURNMENT OF MEETING
Page 2 of 2
- - _ _ .
AUBURN AIRPORT ADVISORY BOARD M�ETING,July 19,2017.
BOARD MEMBERS City of Auburn Staff(COA) Aviation Management
Group
John Theisen(Chair Member) KevinSnyder(Comm. Dev.&Public Works Dir). Jamelle R.Garcia(AMG-
(Excused) CEO)
Gary Gustafson(Vice Chair Ingrid Gaub(City Engineer/Asst. Director of Engineering Kasey Maiorca(Manager)
Member) Services)
Mark Kornei Guillermo Arevalo(AMG
(Absent) Staff)
Sparrow Tang Tanya Rottkamp(AMG
staff)
Deanna Clark
— _ _
A.OPA/ASN
Guest
_ _
Danielle Butsick(Tenant)
Bill Peloza
MEETING DATE:July 19,2017
TIME: 7:30 A.M.
PLACE: Auburn Municipal Airport,2143 E ST NE Suite#1 Auburn WA 98001
INTRODUCTIONS:
Chairman John Theisen welcomed attendants.
APPROVAL OF MINUTES:A motion was made and seconded to Approved the Advisory Board minutes
of June 21, 2017
PRESENTATIONS AND ROUTINE REPORTS: None
1. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING:None
BOARD ACTION ITEMS: Motion wastabled.Waiting for operation structure between AMG,
Cascade. Mr.Garcia discussed proposed operations that would include a joint venture between
Cascade and AMG to provide Jet Fuel to self-serve Cascade's needs and provide for entry into
the retail availability to potential customers of Auburn Airport.
BOARD DISCUSSION ITEMS; Auburn Municipal Airport Vision and Mission Statement has been
Approved. Additionally,the Board recommends to the City to adopt the Vision and Mission
Statements as amended.
Ingrid Gaub reviewed the updated 2017 strategic business plan. Future AAB meetings will
include specifie items from the strategic plan as agenda items.
BOARD GUIDENCE AND INFORMATION ITEMS:
AIRPORT MANAGER'S REPORT: Reviewed Auburn Municipai Airport Survey,Occupancy Report,
and Current Fuel Operations. Discussed AMG distributing a Quarterly Newsletter. The
Newsletter will provide any scheduled maintenance or important communications for our
Tenants.
REVIEW OF MATRIX: Matrix was reviewed.
ADJOURNMENT OF MEETING—9:00 AM
Respectfully submitted,
Aviation Management Group, LLC
253-333-6821
On behalf of the City of Auburn
AUBURN AIRPORT ADVISORY BOARD BRIEFING- MARCH 15, 2017
Temporary Jet A Fuel Pilot Proqram — Auburn Municipal Airport
Public/Private Partnership
Background:
Over the last few years, there has been discussion amongst City staff and current and past
members of the Auburn Airport Advisory Board about the provision of Jet A aviation fuel at the
Airport. Jet A and Jet A-1 are kerosene-type fuels. Turbine powered aircraft (including jets,
turboprops, and many helicopters) use jet aviation fuel. Reciprocating aircraft engines use
AVGAS (a type of gasoline) that is the most popular for aircraft piston engines.
Per the adopted 2015 Airport Master Plan, the Auburn Municipal Airport has 100-octane low lead
(100LL)aviation gasoline (AVGAS) available for sale through Airport Management Group (AMG),
the City's contracted airport management company. The Airport's fueling island is located on the
western section of the center apron. The City of Auburn owns the fuel storage and dispensing
system that includes one above ground double-wall 12,000-gallon tank and 2 pumps that offer 24
hours self-fueling service (credit card payment).
During 2016, the Board, City staff and airport management discussed the temporary provision of
Jet A Fuel service as a pilot program to evaluate market demand, costs and business processes
and determine if more permanent and higher cost investments were warranted at a future date.
Anticipated Service Start Date: July 1, 2017
Service Summarv:
City will lease for a 12-month period a 3,000 gallon unbranded fuel truck from Eastern Aviation
for the provision of Jet A Fuel service at the Airport'. AMG will be responsible for purchasing
and dispensing fuel.
Market Demand: Unknown (assumed to be low at start date)
Finance/Budqet Implications2:
2017 Estimated Revenues (Monthly/Annual): $2,000/mo. $24,000.00
2017 Estimated Expenses (Monthly/Annual): $3,480/mo. $41,760.00
2017 Net Difference Revenues/Expense (Monthly/Annual): (�� -8:����� i (�1? �;;� ����0�
2018 Estimated Revenues (Monthly/Annual): $4,000/mo. $48,000.00
2018 Estimated Expenses (Monthly/Annual): $4,800/mo. ($57,600.00)
2018 Net Difference Revenues/Expense (Monthly/Annual): ($800/mo.) ($9,600.00)
' Please note that Eastern Aviation has indicated that it will only guarantee a maximum of 12 months for this type of
service(truck to truck transfer). Therefore, a new vendor or a new service option may be needed beyond the 12-
month period. ,
2 Please note that for 2017 financial information will only be for the period July 1, 2017 to December 31, 2017. �
1
Business Processes Overview:
AMG would provide the operational components of the fueling activity including vendor
contracting and purchasing, labor to deliver fuel to customers and daily, monthly and annual
inspection as required by fuel vendor. Additionally, since the jet fuel is "unbranded", AMG will
need to establish an alternative to credit card processing as fuel vendors would not provide that
service. AMG would establish direct marketing campaign to over flights to market Auburn as an
alternative to Boeing and Renton airports. Further, AMG would solicit turbine power aircraft to
base at the Airport; however, one potential obstacle is hangar accommodations. These client
types will not place their million plus dollar aircraft outside in the elements.
Site Improvement Needs:
The City has $10,000.00 currently budgeted in 2017 to complete necessary site improvements to
serve the temporary Jet A Fuel truck. These site improvements mostly relate to compliance with
regulations that require secondary containment. A containment system must be provided that
could capture and hold the entire volume of the truck's tank, should there be a spill. The
containment method will be to park the vehicle at a designated location at the Airport and
purchase a pre-fabricated secondary containment system that is currently estimated to cost
between $5,000 and $10,0003. The following pictures identify the preferred location for the parking
of the fueling vehicle and illustrate the identified containment system
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Hard Surface Fueling Vehicle Parking Area
3 Please note pre-fabricated containment systems typically have a limited service life of about 5-years and are generally
utilized for temporary solutions.The systems are constructed from synthetic materials such as high-density rubber and
plastics.The systems have collapsible walls that are typically lowered but rise in height when a spill occurs.This option
is best utilized where there is already a hard surface installed.
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Pre-fabricated Containment @ Arlington Airport
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One Type of Pre-fabricated Containment System
3
AUBURN AIRPORT ADVISORY BOARD BRIEFING FOR AUGUST 23, 2017
Temporarv Jet A Fuel Pilot Proqram — Auburn Municipal Airport
Backqround:
Over the last few years, there has been discussion amongst City staff and current and past ��,
members of the Auburn Airport Advisory Board about the provision of Jet A aviation fuel at the I
Airport. Jet A and Jet A-1 are kerosene-type fuels. Turbine powered aircraft (including jets,
turboprops, and many helicopters) use jet aviation fuel. Reciprocating aircraft engines use
AVGAS (a type of gasoline) that is the most popular for aircraft piston engines.
Per the adopted 2015 Airport Master Plan, the Auburn Municipal Airport has 100-octane low lead
(100LL) aviation gasoline (AVGAS)available for sale through Airport Management Group (AMG),
the City's contracted airport management company. The AirporYs fueling island is located on the
western section of the center apron. The City of Auburn owns the fuel storage and dispensing
system that includes one above ground double-wall 12,000-gallon tank and 2 pumps that offer 24
hours self-fueling service (credit card payment).
During 2017, the Board has been discussing options for the temporary provision of Jet A Fuel
service as a pilot program to evaluate market demand, costs and business processes and
determine if more permanent and higher cost investments were warranted at a future date.
There have been two models for this proposed:
A. City & Private Partnership with AMG — See attached memo provided at the March
2017 Airport Advisory Board Meeting.
B. Private Partnership described below.
Airport Advisory Board should corsider the pro��o�u'� pro����u�d a���: determin2 a
recommendation for proceeding witn O�tior A o� B.
Things to consider in providing a recommendation to the City Council by the Airport Board are
as follows:
• Competitive landscape for providing Jet-A Fuel
• Costs of a pilot program and impact on the Airport Budget
• Sustainability of a Jet A Fuel program for the long term
1
PRIVATE PARTNERSHIP PROPOSAL
AMG proposes a two (2) phase approach to implementation of Jet A Fuel at the Airport by a
Private Entity as foliows:
Phase One
. Enter into an Agreement between the City of Auburn and Cascade to allow Cascade to
utilize their current truck (2,000 gallons) to provide their customers with Jet A fuel
o This will require the determination of the location and any containment needed
that would be provided by Cascade at their expense.
o This allows for minimal investment to start providing Jet A for current customer
needs at Cascade.
o Terms of the Agreement would cover the responsibilities of Cascade and the
City including such things as insurance, containment and spill response, flowage
fees, and how and when fuel can be provided to others that are not Cascade's
customers.
o Completion by first quarter 2018
Phase Two
• At such time that the demand for Jet A exceeds what Cascade's existing truck can
provide, Enter into an Agreement between the City of Auburn and AMG to provide a
second larger truck (5,000 Gallons) at AMG's expense.
o Efficiencies include volume fuel delivers for better pricing and availability. When
reaching 40,000-gallon Jet A annual fuel sales, market need and demand will be
established.
o This allows minimal investment to begin providing Jet A for customers of the
Airport and not just Cascade.
o Terms of the Agreement would cover the responsibilities of AMG and the City
including such things as insurance, containment and spill response, flowage
fees, operating requirements and maintenance.
o Anticipated to be implement after the Runway Enhancement is completed in
2019 �
Phase One and Two would establish the need for the Jet A fuel service without any financial risk
on the part of the Airport.
Once needs are established that can support the installation of a City owned above ground tank
of 15,000 gallons, the City would install the tank and enter into an Operating Agreement for the
fueling service similar to the current AVGAS profit sharing agreement.
Respectively submitted and prepared by Aviation Management Group 2017
2
AI
RCRAFT ACTIVITY REP�RT
iMME�IRiE RELEASE /,� CINCINNP.TI;OH//July 8.2017
.. . ..;��,,ai an-�,
��- ;'�cs in the U:
JUNE FLIGHT ACTIVIIY RISES WITH THE MERCURY�POSTING A 4.39'o nhean a�b
YEAR OVER YEAR INCREASE,LED BY A 8.99'o INCREASE IN THE PART .,��purpo�e
135 MARKE7 SECTOR. _.-�{:+ta�ePresa�+.�' '��; �� �
. -. ��,x5,ha�tercertificatem4c�
The tables below reflect business aircraft activity data forlune 130,2017 vs.June 1-30(y/Y)�
2016 and June 1-30,2017 vs.May 1-31,2017(m/m)respectively.
YEAR-OVER-YEAR FLIGHT ACTIV�SY
Revlewineyear over yearflieht activity(June 2017 vs.lune 2016),TRAQPak data indicates
that June 2017 posted another significant increase,up 4.3%.The results by operationai �,a�„�mar�ei mc��i�����F'H�'n,"e
category were all posRive with Gart 135 continuing wRh strong gains,up 8.9°k, Prac[ional
��`e�retes the mtalligence aFtha wor��.r
activfty recorded a rise of 4.9%and Part 91 activitY inaeased 1.2%.The aircreft cateQories �uus�nes a��aaoo dacaba:es,wm+a
were all positive wRh large&mid-sizejets postingthe largest gains,up 5.8%&6.4% :.,ent dao and a�rrnf�o�-�-� -�-
respectivelY• Li`ht jets and turboprops saw increases of 1.8%&3.8%respectively. -;nto�,naaon,to heip -
���ed businar.plamm�g d�
June 2017 vs•lune 2016
Part 135 Pnc[ional ALL =.�+���s insernat�onsl,inc.�aN
PaR91 �.�3non serv�ces company w��•- � '
1.1% 7.4% 5.9°� 3.8%
Tul'bo PfOp 1.8� or•..�Aeehe aviatioa marketplace witn da�..
' LightJet 4.8% 30.3%
-1.8'%�� +o•mat�on necessarYto make mformed��:��
Mid-Size let
3y� 12.6% 29% 6.4% 3,nu rnanage nsk.ARGUS promdes world-�:'
2.3% 2.5% 5.8%
W rge let 14.3% awat�on sokv�are and busmess managem�-
All Aircreft
1.2% 8.9% 4.9% 43%a s�lun�ns,mduding AtiMOry�busmes<
maragementsokware,TRAQPak,�'
-.=.",tOR SMS
MONTH-OVER-MONTH FLIGHT ACTIVITY
June business aviation flight activity posted an anticipated month over month lull to finish
down 0.3%from May 2017.Resuks by operational category were mixed for the month,with
Part 91 postfng the onN increase,up 0.5%.Part 135&FracHonal activity posted sliBht
declines,down 1.3%&0.8%respectivelY for the month over month period.Aircraft
categories were also muced with turboprops posting the only monthly gain,up 2.9%from
May.Light jetsfollowed with a decline of 0.2%.mid-size jets fell23%and large jets recorded �
a loss of 3.7%month over month. �::'n
�--LJ
lone 2017 vs.May 2016
Part91 Part135 Frectional ALL NEXT MONTH�S FORECr�51
2 4% 3 0% 7.9� 2.9% I
Turbo ProD � Lookine ahead...TRAQPak analysts estimate
i �ghUet 0.3% 7."'" 4.4� �z� there will be a 4.6%inaease in overall flight
� Mid-SizeJM 01r„ -4.8"%: -2Ai, -23%
9 5 3�� ectivity year over year in July 2017.
� Wrgelet 20/ 43%
All Aircraft 0.5%
-13"t: -0.8 i� 03/
3
25
1ll111
FLIGHTS BY DAY BUSINESS AVIATION FLIGHT ACTIVITY
lun�e Bi���nPlx Aviation Flipht A�fivi[Y
2012 201�
1 .
i Weekday 9,126 9.535 4.5% '6: °
Weekend 6,223 6,444 3.6% o; °
u,uoo
inu mi� +n.in mi. zoio mai
� �
FLIGHT ACTIVITY BY AIRCRAFT REGIONAL BREAKDOWN(DEPARTURES)
lune Flight ActivitY bV Airaaft Catep,ory �
24,902 1
Sup!rlaneRa^HeJec 9,7fi2 �
�":�w� 35,399
Wrgelet 19.IE7
�
wo��ronai� ia,s9s ' 33,968
rv�ds:exc iz.iea �. 32,459 12,872
ign��M ii,zeoiticsza��
Verylightlet 1,U3 '�
Mu1tl Erypine Twho Vrap 6,67 �a"'� 52,194
Single Englne Tufbo Vrop 2,s '� 30,083
0°1, H7',. Ja,.., 5p�5 fw�r. ..�t,,
FURI 6urn(Thnusanck ot Gaflons� ■�epartves � i
TRAQPAK AIRCRAFf CATEGORIES
'URHO FkOG -�M,�r.�,:LI�J�.i . . .�. � ,.• . . .•
Single Engme�urboprop Aircr:jfl and Very ligh[Je[s(VU)anJ Liyh��ers �Zd�SY�s�SKJ`N'let avcrattevith'� Heavy letst,Ilet avc�aRdwh[h�"A
Muin-Fngme�'urM�P��p��rrraft OJI-let aircrafi wi[h a mazimum � � �aximum takenff weight ot over
czikenfl weight af less[han 7q000 maximum takeoff we�gh�of nver
Ibz. ?O,Otl6 to 31,000 t6s. 41,000 itn.Por weight uvei A1.OW ihs
and Ultra-I.nng ftange and HeaW Ie[ti
hawng an NBAA IFR Range 9bove
6,OOONM-
MEDIA CONTACT
Sally Leldmann,Dhectorof Markeun8//ANGUS ln[er'utiorul//•1513-852.1021 U""v�eldmannRarnus.aero
i
NOTICE Of DISCtA1MER
lteaders are adv�setl that this report is�ssued wteW for inFortnatwna:PuiW�%�ARGl15 a�so make5 no promise and/o�warfanlV�o mainlam andfor upd�le the PubliSNed infarmatiDn.
SusPe�s�on of ihls servite roa4«he ir�ansmissiont heheof tort�he userrshe Instll utu�n.4RGU5 shall noi 6e hab�e�or any xrrors or inacwrecres,regardless al cause,or;he iack u!umet�ness of.
or any deiay nr In�e��+i0�
4
����f�� ����� ���.� — ���.,��� �� �s�����
*
CITY OF * '� �,,*
*
� �
WASHINGTON
REQUEST FOR PROPOSAL
Cornpetitive Mark�t �� � ��rnent
� ��.
lon�-T . m Ra� � � tudy
��o � � e
Au �.�r� � : u i��ipa�l� �irport
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f:�.. � , �� ,�,� , �m.
.,�ry
�
���� , �� � �� C�ity of Auburn
���,Community'.�evelopment and Public Works Department
����, 25 West Main Street
Y � Auburn, WA 98001
� ��� 253.931.3010
���`�� www.auburnwa.gov �
Issue Date: August 29, 2017
Deadline for Submission: September 26, 2017
Place of Submission: City Clerk, Aubum City Hall, 25 West Main
Street, Auburn, WA 98001
WOI�KIIVG D�FT ONLY - Sll�JEC� �O �11°�IAI�IG�
� �
able of Corttents
I. PURPOSE OF REQUEST..........:........................:............................................. 1�
II. TIME SCHEDULE...................................................................:...............:......... 1-�-
III. INSTRUCTIONS TO PROPOSERS..................... � *� ,................. .....:..... 1�
���` _
IV. PRE—PROPOSAL CONFERENCE ...................... ..r�F,� ................................. 3�
V. AIRPORT OVERVIEW ..... . .. °�: � ��� ..................... 3�
_ .� ....... _
VI. PREVIOUS AND RE�CENT HISTORY I+'�T ��E AIR�=R�........................ 78
VII. SCOPE OF SERVICES.................... ...���.�.. . .. .. ����; .
.. .. . ... ..... ... . .... ............ 9�
�� *
VIII. MANDATORY SUBMITTAL RE �; �3� MENT . ANI)AS OCI�;�TED 14�=4
: ,s
w,��
IX. FINAL RANKING AND SELECTIO��T , .. ..................................... 17-�-�
X. PRESENTATIONS......... �. . `�::.��.�,��.......................... 17-�—�
. . . .............
�� .. ��.
XI. DISCUSSIONS: BEST A � �I� A PROP(�;5� .................................... 18�
,,6 . _
�_�� `�
XII. REJECTION OF PROPOSA�L: .... ... .. 1 g}�
:.
X I I I. E X E C U T I O N�N D�'E M Xq}T E N S I�O N Q C O a`r T���C.... :................. .... 1 8�
�� 4 f�Y�� � . .
IX. RESPONSIBI,L�TIES,DEFENSL;P � �DEMNIFICATION, HOLD
HARMLESS �� ��:n� � .
�,�
�"AND INS ���ANCE REQUIREMENTS........................ 18�8
XV. EQUAL OP�RTUNI�T�COlYIPL�� CE.................................................
� ��'���i� �t7�irx,y"'.�7� _a y�. i� ���
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Request for Proposal—Management Services for the Auburn Mun.icipal Airport
City of Aubum,VNashington
Pagei
-
WORKING DRA�T ONLIr — StJ�JEC'r TO CFIARICs'E
I. PURPOSE OF REQUEST
The City of Auburn, Washington is requesting proposals for a competitive market
assessment and long-term rate study for the Auburn IVlunicipal Airport, a City
owned and operated municipal airport located within the current municipal limits
of Auburn, Washington. The City's needs are outlined in the following Request
for Proposal ("RFP'`). �
Qualified individuals or firms or teams of firms experienced in the preparation of
competitive market assessments and long-terrn rate studies for municipal airport
��.
facilities are encouraged to submit a written response to thi � FP.
Documents submitted in response to this RFP will b�,�a e=�the property of fhe City
of Auburn and will be regarded as a public r�e or unde�,,,�Washington Public
Records Act under RCW 42.17., and subject to�review or release to the public.
����� f r°�
II. TIME SCHEDULE � ��'� ��'� �' ���
�`��
,����, =;�.
``%�" ����,a� ���''
The following time schedule is an approximate���e�to the process and the
�
accompanying dates, which should result in th��;a4 p�fementation of contract for
� management services at the airport�, � ���,,
�
��� � , ��
����"����� '�'°
Issuance of Request for Proposal Solicitation� {�q� �A`�ugust 29, 2017
�i �, �f �'�
Deadline for Proposed�S,rabmission.�� ,,.�`� ���.���.September 26, 2017
Review of Submitted�`�oposals by RFP Review
��,
Committee: � ; `"��� � ,� Sept. 26 — October 13
Proposers selected or Interviews (if neede�l): October 16, 2017
� ;°� � s1 ,( �,-�,a
Notification to Seleeted Proposers fosr��nte��ews: October 16, 2017
Interviews�(if needed) Conducted by�RFP,�`Review
Comm��ttee�}'����� '_� �`�y h^� `` Oct 23-27
� ,
Prel���nary Selectio�r�of Firrn�, October 30, 2017
Agregrn�ent Negotiations; �� November 2017
� � �����r
Council��Study Session for Agreement Review: December 11, 2017 [if
required]���4 e�;:�;
Council Agreement App'roval Date: December 18, 2017[if
requiredj ���,��,���'.,,�
Agreement Start�Qat��� January 2, 2018
Agreement End Date: November 30, 2018
Please Note:All dates/times are subject fo change at the City's discretion.
III. IRlSTRUCTIONS TO PROPOSERS
Upon release of this RFP, all communications should be directed in writing to the
City of Auburn staff contact listed below. Any oral communications with other City
employees, elected leadership or volunteers will be considered unofficial and non- ,
binding on the City, Written requests for information must be received a minimum ��
Request for Proposal—Gompetitive Market Assessment and Long-Term Rate Study
�y Aub"urn Municipal Airport
City of Auburn,Washington
Fage 1
V1i01t1�ING Df�4FT OIVLI( - SIJ�JIECT TO CI�AINf'�
of seven (7) calendar days prior to the submission deadline. Any requests received.
after this deadline will not be considered.All requests received prior to the deadline
will be responded to, in writing, by the staff contact in the form of an addendum
addressed to all prospective respondents who have previously contacted the staff
contact for answers to questions or information.
All questions should be directed to:
Ingrid GaubAssistant Director of Engineering/City Engineer
City of Auburn
Community Development and Public Works Depa <;ent
25 W Main St
Auburn, WA 98001
igaub@auburnwa.gov ����� ��;�;� ,
�;�j5���,� ��
'�`."'�"'� 4 ly,
Inquiries should be sent via electronic mail ��,�ssage or in written�format mailed to
�fhe above address. No phone inquiries a���al�owed ������.
� � f�°a� ��. �
��r� ������ �:
� Proposers are directed to read this RFP �d�cume���ca�refully as the awa�rd will b�e
�� ��. � �
given to the most�"respon�sible a�r�d�responsiv��Prc�poser responding to this RFP.
�The City of Auburn reserves the�right�to a�ccept`�o�7�r�ject any or all proposals�, to
extend the eriod for acee tin o�o als,�,:tokadvertise`°��e RFP at any time and to
P p 9 P ��� ���,� ���
waive any minor irregularities in any�Nproposals����� ���;�
�#� �� �, � ���� h '"�^�
r� ;.��,�����. .��:a' `�����'
Sealed Proposals w�ill�be-re eNed at the�City of Aub�urn City Hall, 25 West Main
Street, Auburn, WA�,9�8001 until�5:00 pm��Tuesday, September 26, 2017, Pacific
� r �� �;
Daylight Time (P�D;T) Propos,als,�shall b�e��delivered and addressed to, City of
Auburn, Washingtonu�Attn ,City§..Y�Cler�s Off,ce, 25 West Main Street, Auburn, WA
98001 and shall�be dehvered in one'(1).�ssealed envelope. The envelopes shall be
labeled�'�,as�follows� "SEALED PROPOSAL FOR COMPETITIVE MARKET
ASSESSMENT AND LONG-TERM RATE STUDY FOR THE AUBURN
< r °� � � m.?�
MUNIC_I,PAL AIRPOR4T"; No info,mation submitted by facsimile or electronic mail
. will be�`ac�eepted unless`�otherw s requested by the City during the proposal review
process. Proposals receiv.ed after 5:00 pm on Tuesday, September, 26, 2017 shall
not be accepted.with no'{sexceptions.
� ���r,
�` � ".�
Any Proposer wh�o;�wishes his%her proposal to be considered is responsible for
making certain that`his/her proposal is received in the City by the proper time. No
oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will
be considered unless specified. Proposals received after the scheduled Proposal
Submittal Deadline will not be accepted and will be returned unopened.
Please note that any and all costs borne by the Proposer for the preparation
of any and al1 materials to be submitted in response #o this Request for
Proposal are the sole responsibility of the Proposer.The City of Auburn shall
not be responsible for nor compensate in any manner for these costs.
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
�' Auburn Municipal Airport
City of Aubum,Washington
Page 2
WOltl�(It�G Dit�4FT OIVLY - SIJ�JECT TO Cf�A1�IGE
Proposals should be prepared simply and economically, providing a straight
' forward concise description of provider capabilities to satisfy the requirements of
the Request for Proposal. Special bindings, colored displays, promotional
materials, etc. are not desired. Emphasis should be on completeness and clarity
of content.
IV. PRE-PROPOSAL CONFERENCE
Proposers must submit one (1) identified original copy, ten (10) copies of the
' ro osal and one 1 electronic co of the ro osal inclu"din an attachments.
P p � ) PY p p � 9 Y
����
The proposal shall be accompanied by a cover letter, igned by a representative
who is authorized to contractually bin�d the Propose ��`�K
� `��
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VOLUNTARY PRE-�PROPOSAL CONFERENCE� ���'�;�
, �� �
A voluntary pre-proposal conference is sc�h��tluled for Tuesday��September 12,
2017 at 10:00 AM at LOCATION. Attendan.ce at the pre-propos"aC��onference is
encouraged. This information session presents an opp�ortunity for th��Proposers
� �. ���:�
to clarify any concems regarding the proposal requrrements and visit the site
location. Although the pre-proposa,�conference��aptional, no modifcation or any
changes will be allowed because of#he failure of�th,e�Proposer to have visited the
site or attend the conference or c ��fully�"review all�ava lable�information.
ia'"� '�k,�" P�`a., �'
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�ra� � � �X��:�
V. AIRPORT OVERVIEW ' ' �w'���� ;,,,
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Please Note: The following infa�rmation is excerpted from the Auburn Municipal
Airport— Airport`�M�ster Plan,�May�2015 �T�e Master Plan can be revi�ewed in its
, ���� ����� � �°����
entirety at http://wwaw�a�uburnuua�;qouJ�erviceslauburn airport.htm.
� �, z� ��,c�;� ro,��6 a �-,,, ,;�,
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The City�of`Auburrn is ami��corporated city"of approximately 77,OD0 persons located
.� ��:� ���� � ��
in �,out�hwest King�County�and a small area of northeastern Pierce County,
app��imately 26 miles south�of Seattle and 13 miles northeast of Tacoma. Auburn
is bordered by the cities of Kent;�Federal Way, Pacific, Sumner and Algona, and
unincorpor,��ated �King and���Pierce County. The Muckleshoot Indian Reservation is
�located near;fikae southe��tern corner of the� Auburn city limits. Within the Pu�get
�� ��,.��;_
Sound region,w��r�tg �ounty is bordered by Snohomish County (north) and Pierce
County (south). Ki#sa�p,�Kittitas, and Chelan counties also border King County to
the west and east.�``�
The City of Auburn was incorporated in 1891. The City is organized as a non-
charter code city retaining the council-mayor plan of government under which the
city is presently operating, as provided in RCW 35A.02.030 of the Optional
Municipal Code for the State of Washington. The Mayor is the Chief Administrative
Officer for the City. There are currently seven (7) major Departments of the City
comprised of Administrative Services, Community Development and Public Works,
Finance, Innovation and Teehnology, Human Resources/Risk Management,
Legal, Parks, Arts and Recreation and Police.
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��'� Auburn Municipal Airport
City of Auburn,Washington
Page 3
� 1nIO1t1�C11VG ��FY OIVLY — SIJ�.lECT 'Y'O CHI�iVGE
The Auburn Municipal Airport is located on 110 acres in North Auburn, about 1=
mile north of downtown Auburn, east of Highway 167 and U.S. Interstate 5, and
north of Highway 18. SurFace access to the airport is provided by local surface
streets and Highway 167 and 18, which connect to U.S. Interstate 5 (I-5) and 405
(1-405). The Auburn Municipal Airport is bordered by major arterial roadways on its
south and north ends (15th Street N.E. and 30th Street N.E;). Access to the
developed east side of the airport is provided via D Street and E Street N.E., which
connect to Auburn Way North via 22nd and 26th Street N.E. and to 15th Street
N.E, The north hangar area is accessed directly from 30th Street N.E.
�� �;;r�;
The Auburn Municipal Airport has been directly o _,er�ted by the City as an
,�
Enterprise Fund since its inception 40 years ago �it�i t°,e�exception of a small
bond issue for hangar construction, the Airport is e�t�free'�nd fully financed from
�, ���
s�elf-generated revenues and grants. Aubu�rn .�llunicipal Ai�po� currently has
several commercial tenants providing aircraft��maintenance or��rother services.
�
Auburn's current contracted airport managem`nt company provides or�site airport
management and aircraft fueling. ��`�,�r���y � °s,�;� ����
� �
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The City of Auburn currently co�tracts with Air�p�o��Management Group, LLC to
provide airport management an+���op,er4ations se�rices. The Auburn City Council
� w �;r
recently approved a new contract�for,,airp rt�r�n�anageme;nt and operations services
with Airport Management Group, LLC�that�=run from�d.J��ne 1, 2017 to December
31, 2018. ����� °'1'�� �� `�.��
�
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The City of Aubu�rn;operates on a biennial�budget cycle. The stated 2017 and 2019
objectives for th�l\irport Ente�p`rise Fund����e provided below:
���r� �� �, �
j�� �� �� �., k
• Evaluate�the need�for additional4han a'r�etrofit to closed hangars.
9
• Pr e"'Request for��roposal for aeronautical business development at the
� � �;��, ���
A�rport. ��� �
e Apply to the FAA�`for�repla�ent of obsolete Visual Approach Slope Indicator
(VAS��ith new ���F�*_ �`'� '
�; v�,�°�
o FAA-appr.oved Precision Approach Path Indicator (PAPI) Systems.
• Secure funding for�,anc��complete the design and Construction of the Runway
Enhancem� �' ��t�
• Continue effo to support Jef A fuel sales at the Airport.
• Complete annual repairs and maintenance as needed.
• Maintain compliance with the Airport's Industrial Storm Water Permit
requirements.
According to recent airport management records, Auburn Municipal Airport
currently has 299 based aircraft and 142,000 annual operations (2016 WSDOT
Aviation Division). The Airport`s current fleet mix includes single-engine piston
aircraft, multi-engine piston aircraft, and helicopters:
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
�' Auburn Municipal A.irport
Gity of Aubum,Washington
Page 4
iNO1t1411VG DR�►FT OPIL1( = SI��JECT TO CFI/41VG�
Auburn Municipal Airport is categorized as an FAA Airport Reference Code (ARC)
B-I (Small) with a future A-II reserve. The Airport has one runway(Runway 16/34)
that is oriented in a north/south direction (160-340 degree magnetic heading).
Runway 16/34 is 3,400 feet long and 75 feet wide with an asphalt surface. The
published weight 6ear.ing capacity is 12,500 pounds for aircraft equipped with a
single wheel landing gear configuration. The 2012 pavement inspection gave the
runway a Pavement Condition Index (PCI) rating of 81 and 76 (based on finro
sections of runway pavement). The runway was most recently slurry sealed in
2015. The runway is equipped with medium intensity runway lights (MIRL), runway
end identifier lights (REIL), and visual approach slope indicator (VASI) lights. The
runway has basic (visual) markings on both ends, consistent with current visual
and non-precision instrument (circling) approach cap I�[�G'�s.
All existing landside development (hangars, aircr�a a.p��" rking��etc.) is located on the
east side of the airport. An undeveloped area (approximately�2;��Eacres) is located
near the southwest corner of the airport�Please refer to Table 1 below for
�additional runway data. ����''� ���
, �� � ,
'�4n�� ���*�y��� ,`;�
Table 1: Runway Data �'��.� , � '��'
,��.,��.�
f.
�_
,�� -�'
�,�
,� ��� ����y��
Length 3,400 ��, y�� _� ,
K�'u
ry � `�"�
� i
Width 75' ��� �''� �'��
_.� ''��. �" .�:�r���..
,�"�,`z �� � "� - '`�,d,,��`��
�Pavement Strength��� � 12�5Q0 Ibs. S ngle� h�eel axle�
fi��� ���� ,��
�����Surface �� _� As �t��If� ;� �
� ���, �.a� , ���,
�,�ti� � ������ h���a
Approach Surface � �� � , s2p 0'(��` �� '�'
�� ��ur, ��.� ���,_'�'�
�"°'�� ��;. �'`� �;°� � '�'`�"''
Naviga�ti„o,n�Aid's`��„�4�� VASIs and REILs-both ends
��� y�
t'���fll'%��� �'�.�'�h RR Y�r4 w5
Runw�, Markings ����, Ba���:�
���,. ��,��a,� x r
� �
��
Runway�'Lights �� �MIRLs
� ,
�,
��._� �
_ _ . _� -- �- -
. � � -
Taxiway Lighfs�`'y�y, ��� MITL
� ����� �
�m
�
SUPER - UNICOM����T� � 122:8
Elevation 57' MSL
Latitude 47* 19' 41.36 N
Longifude 122* 13' 35.43 W
Instrument Navigation Aids None
Left Traffic Pattern Runway 34
Request for Proposal-Competitive Market Assessment and Long-Term Rate Study
�1' Auburn Municipal Airport
City of Aubum,Washington
Page 5
WOIt1�I1dC� Di�FT OI�lLI( — SIJBJECT TO CI�A�IGE
Right Traffic Pattern Runway 16
Traffic Pattern Altitude 1000' MSL
In late 2015, the City began work on a capital project that would extend Runway
16/34 to a total length of 4,118 feet; This capital project will extend the Runway 16
end by 477 feet long and Runway 34 end by 241 feet long. This extension will
improve aircraft safety and the ability to accommodate the current and forecast
fleet of multiengine piston aircraft for both takeoff and accelerate-stop distances.
The project environmental assessment was complete��n early 2017. Project
design is anticipated to be completed in early 2018 follo ed�by project construction
that is currently anticipated to be complete in 2019. ��- ���, �
�:- '
�
The Airport has one full-length east parallel taw�%va�� (Taxiwa���), which is 25 feet
�,�
wide and equipped with medium intensity taxiway lights (MITL)�There are five 90-
degree runway exit ta.xiways (Taxiways C,��D�,;>E;F and G) that varj%frQm 30 feet to
,�u�,.;3',. . ��^�
42 feet wide with a runway-taxiway separat on of 240�feet. The tax�way system
provides access to all existing landside development�onrfhe east side ofjthe airport.
The 2012 pavement inspeetion rated the parallel;taxiway with a PCI of100. The
runway exit taxiways have eurrent�P:CI rafings of`1 Q0, 60, and 61.
���� � ���� ..
Auburn Municipal Airport is locatetl��,in an��ar�ea�of Cla s�G airspace that begins at
the ground surFace and e�ends to 700 feet MSL���Between 700 feet and 3,000 feet
l�''`=��`° � �, �'�, -�.. �~�'`�~�.
above Auburn Municip�alwis��Class E airspac�e:*�At 3;O:Q��feet MSL the second layer
of Seattle Tacoma�ln`ternational Airpor���(v`EATAC) Class B� airspace begins and
extends upward�#o�1'0,000 feet��.[�IISL. The�`�i4irport is located�within the 30-nautical
mile veil of Mode��,�C transponder airspace that surrounds Seattle-Tacoma
� International Airpo The�Mode ��.ai;rspace�extends from the surface upward to
10 OOO�set''��M`'SL� ��� �� �����`
� ���I�����`�,��� �"'e����F
There�are no ground based navigational aids located on the airport. However,
numero�us ground bas`ed�,nav ation aids are located within 30 nautical miles nm '
of the a rport The near�st�fa clities include the Seattle VORTAC4 located 8 miles
northwest�of the airport an�f the Renton non-direction�al beacon (NDB), located 10
nautical miles�„north. ��,"�.�
�t ���
,,
:�,��r.
Auburn Municipal Ai�rport does not have an automated weather observation system
located on the airport. The nearest weather observations are located at SEATAC
(8 miles northwest), Renton Municipal Airport (10 miles north), Pierce County �
Airport—Thun Field (14 miles south), and Tacoma Narrows Airport(15 miles west).
The RNAV GPS-A instrument approach for Auburn utilizes fhe SEATAC altimeter
setting. The SEATAC Automatic Terminal Information Service (ATIS) provides
altimeter setting, wind data, temperature, dew point, density altitude, visibility,
precipitation and cloud/ceiling data.
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��' Auburn Mu.nicipal Airport
City of Aubum,Washington
Page 6
WORKING DR�1FT OI�LY - SU�JECT TO C1��11VGE
Auburn Municipal Airport is located in a low-lying valley floor, 63 feet above mean
sea level (MSL). Nearby Seattle-Tacoma International Airport (8.1 miles
northwest) sits on an elevated plain at 433 feet MSL. Moderate mountainous
terrain along the east side of the Green River Valley begins about 15 miles from
the airport and extends into the Cascade Range. Maximum elevation figures (MEF)
depicted on the Seattle VFR Terminal Area Chart (TAC) indicates the highest
terrain elevations are found within 25 miles at 6,500 feet MSL, to the south and
east (north of Mt. Rainer). Areas to the immediate south, north and west have low-
lying terrain surrounding Puget Sound ranging from 2,400 to 4,500 feet MSL.
Auburn Municipal Airport does not ha�e an air t��raffic con,$����wer and is elassified
as a non-towered airport. At non-towered airports, pilo,��_a�ce resp:onsible for proper
communication and aircraft operation, including ma��t,ainir�g adequate separation
from other aircraft in fli�ght or on �the runway-taxi"��ivay s ste,�n. The airport has
common traffic advisory frequency (CTAF)/U��com for com��unications on the
ground and in the vicinity of the airport. n�=�� ����.
i s <,��
: � ���
The published airfield elevation is 63 feet above mean�`sea level (MSL).�The traffic
patterns for both runway ends are loeated on�he west�side of the runway and pilots
,*,�q.����n�,r
are advised to avoid noise sensiti�he areas east�of the airport and hospital facilities
located 1 mile south of the runway��The`traffic pattern for Runway 34 is standard
left traffic (left hand turns within th pattern), while�R�unway 16 has a right traffic
��� ��.� �:: �
pattern (right turns within the pattern) 1Nin��conditrons typically dictate which
runway end is in use and�the direct��n of�fl�gi���`the�t affic pattern. The traffie
r 5 ��� �,���� . ��, ,�'`�'`' ����"° '
pattern altitude for fx��lfwing���rcraft is��1�.U�A`0 feet above ground level (1,063 feet
MSL); the fraffic pattern altitudeafor helicopters is 500 feet above ground level (563
feet MSL). � �� " �`� �`k
,�' Y�'f"" �Ii'�A,..
�..�§;`.�
S�a} �
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"�ar,, ;r�?�+,� 7 ' �4y iG �;Y"'
Auburn M�ni�,ipal Airp�art�accommddates�a wide variety of aeronautical activity,
includ�';�ma�ll single andwmulti�-engine aircraft, civilian helicopters, and occasional
busine:s�s` class turbine airc�aft. The current runway length of 3,400 feet is the
primar��y determinant`in�`fixed�wing aircraft usage, particularly limiting multi-engine
�,� �. :��
turboprR and business ;�et aircraft. Auburn Municipal Airport is classified as a
r� ,�
Reliever� ort in the Na#ional Plan of Integrated Airport Systems (NPIAS) defined
by the Fe�e'ral�Aviatio�n�„Administration (FAA). Reliever airp:orts are intended to
provide additiona�ene: I aviation capacity to nearby commercial service airports.
Four of the five �ver airports in Washington are located in the Puget Sound
region (Auburn, Renton, Paine Field, and Harvey Field); Felts Field in Spokane is
also designated a Reliever airport by FAA. ,.
VI. PREVIOUS AND RECENT HISTORY OF THE AIRPORT
According to local records at the White River Museum located at the Cify owned
and operated Les Gove Community Campus, the Gity of Aubucn began
investigating the feasibility of building an airport in 1962. Then Mayor Shaughnessy
appointed a committee to investigate potential locations for the airport and
potential funding options. Eleven different sites were evaluated over the next four
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
�'�'� Aubum Municipal Airport
City of Aubum,Washington
Page 7
WOItKIfVG D18AFT OIVLlf - Sll�JECT TO CFI141VG�
years (1962-1965). Eventually, the City au#horized a full feasibility study for the
airport to be located adjacent to the City's sewer treatment plant. The study
concluded that "an airport in Auburn would contribute significantly to the local
economy if it had modern facilities, such as a well-lit paved runway, covered
hangars, and paved tie-down areas that would attract pilots to the airport," The
Auburn City Council passed an ordinance in 1968 to raise $450,000 �through
bonds, for site acquisition and development. Auburn Municipal Airport opened in
1969 with a 2,900' asphalt runway and adjacent paved taxiway. The Airport was
renamed Auburn Municipal Airport — Dick Scobee Field in 1986 in honor of Dick
Scobee, former Auburn resident and NASA Space Shuttle ommander.
���
u ~,
Since its original construction, the City has continue � or� odernize every part of
the Airport including the runway-taxiway system, air�c�,`r � ��`p rking aprons; ai�eld
�� ���
lighting; fixed base operator (FBO) facilities, aviat�a�`��I st�rage and dispensing;
security fencing; stormwater drainage; utihties;�and aircraft�,hangars. Private
investment on the Airport has also been subs�antial, in part�cu;lar with hangar -
construction. ����'� '
', � ����
� kr� �
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�{
Planning for Auburn Municipal Airport has ibe�en up�ated on a regular basis since
�v.'� 4w..lr
the Airport's initial construction in�.1969. The last�three FAA-funded airport master
plan updates were completed in�20�1P5;�22002 and�'�1��.93. The City's commifinent to
�t« ""���'� _ � ���°°�.
long-term planning is reflected in�th �condition, configuration, and functional
#
capabilities of the Airport. Improvement``compl�d�`s�ce the last master plan
�,� �
include parallel taxiwa��and��aircraft h�I�d a�a�'up�_��, Property acquisition and
hangar constructionv t��the east side f�t�e�runway. The primary areas of recent
.� ��:.. � :
hangar developme�nt are north� of the aircraft fueling area and tie-down area
(between 23rd and�26th Streets NE), in��he northeast corner of the airport, and
near the southeast�corner of the airport '��;�����
�� �����
��� � ����� �,�����,r y��
*''� ;� 'r-,, �, �,c�'`. `*�-�* �
Auburn�Municipal Airport�s��ncluded in the City of Auburn s Innovation Partnership
Zone''(IR�Z). In 2011�t;th� CityYof Auburn received a State of�Washington designated
Inno�ia on P�artnership TMZon�I�P�Z) for the City. �Auburn's� IPZ is one of only 15
statewi e�IPZs. Further,���the City°�is one of only four cities in the State to receive
the desi�gnation. The pnmary goal ofthe City's IPZ is to create a sustainable model
through p �I�cd�,nd private�partnerships for�business and product development that
will create livin �°wa e�o�s for City residents and �others in the region�. The City'�s
IPZ provides au��, �marketing tool and focal point for economic development.
IPZs are eligible �for targeted State funding that can include infrastructure
improvements and new product development. In addition, businesses in the City's
IPZ can utilize partner relationships to assist in product development and raising
of financial capital.
In Winter 2016, the Auburn City Council adopted a Ten-Year Economic
Development Strategic Plan for the City that provides goals, strategies, and aetions
that will propel the City of Auburn forward towards its vision for 2025. The City's
Ten-Year Economic Development Strategic Plan provides the foundation and lays
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��' Auburn Municipal Ai.rport
City ofiAuburn,Washington
Page 8
�a �_ w _. p�+ �au �o
�����N67 ��re�� ���� — ���e���s e �� �se���V�
out the frameworkto coordinatethe City's transformation into a unique and thriving.
hub in the Seattle-Tacoma region.
In Winter 2016, the Auburn City Council approved Resolution No. 5264 adopting
the first Strategic Business Plan for theAubum Municipal Airport. The Plan covers
the period from 2017 through 2020 and utilizes a Key Results Area (KRA)
approach. The completion of a competitive market assessment and long-term rate
study were identified as priority actions in the Plan.
In Fall 2017, the City began the process of completing a acility Assessment to
evaluate the physical condition and identify system imp��ments for its facilities
at the Auburn Municipal Airport. Faeilifies to be incl de��{�in the assessment are
City owned hangar buildings, office building, fuel s�on��.�avements, aircraft tie
down areas, general lighting, fencing/gates, and sig�age.�`'It���anticipated that this
assessment will be completed by the end of t�e;first quarter�in�2018 and will be
.���,a�
� provided to the selected consultant for inclusioyn�in the long term�rate study.
,.,,.� ��
4�,��s�°� � ���'�
VII. SCOPE OF SERVICES ��� �`��:
�
�����
The City of Auburn is soliciting prko�osals from+�qua�ifed private individuals, firms
�� ,..
or teams with demonstrated experience in com etit�ve market assessments and
� ���, ^� �,e:
long-term rate studies for munici �I airports In ortl to be seriously considered
�� ���� �
for potential work with the City of Auburn, proposers s all demonstrate at least the
following minimum qualif�+vications: � ����,�g" ,, �
. ���h t�y,P'}��:k. fl�q�� �O.�I��,+ '�4'
o Competifive mai�ket analys,is'�and assessment for on-airport and off-airport
development��a d uses r� `-� .� `� '�,
• Regional and na�ional rn�rke��"�posit�oning�analysis
�, '�.��. --a�.,� � �
• Reverse�s��ite�,selection_and market=per�c�`eption analysis
,,.�F������:.: �� '���� �
• Demonstrable knowle��e of business issues involving all airport contractual
�z.`-kwC'"" �`���°� � `a.
segments concession agreements, FBO agreements, third party
d �elopment, advertising a�nd��parking agreerrnents in small and non-hub
co"'�"ercial airports�;�`��, �`�
� e Thor�ugfi�understanding of the economic model alternatives for rate making
methodo�logtes fo ra���iety of airport business applications.
• Strong know�edg�"�airport operations, space use, capital planning and
sources and us°��f funding.
• Experienee in rate development for non-aeronautical sources of revenue.
The selected proposer, upon successful completion of contract negotiations and
execution, will conduct all work specified in the agreed upon scope of services
within the agreed upon timeframe for work completion. After being selected, the
successful proposer will negotiate and execute an agreement with the City, in the
essential form as described below, to provide services to fulfill the following Scope �
of Services:
Request for Proposal—Competitive Market A.ssessment and Long-Term Rate Stwdy
��' Auburn Municipal Airport
City Qf Aubum,Washington
Page 9
WORKIPIG D1�1F'� OIV6Y - SU�J�CT TO CFIAfVG�
A. Proiect Tune and Tone flAeetinq
Prepare for and facilitate one (1) maximum two (2) hour meeting to be attended by
the Mayor of Auburn, Auburn City Council, Auburn Airport Advisory Board, City
staff and airport management staff. The purpose of this meeting will be to review
and discuss the project scope and deliverables, solicit general and specific
feedback on project scope and deliverables a.nd brainstorm key project ideas,
opportunities and constraints. Prepare detailed concise meeting summary for
disfribution and use by attendees.
B. Competitive Market Development Studv
Task 1: Existing Condi#ions /Situation Ass� sm�n„�4
Develop a baseline understanding of the Airport�s verall bus� ess model; assess
and document basic economic metrics for the Au m area econoin�y, South Puget
Sound sub-region and the Puget Sound reg►on ������
� �;
a. Work with City staff, contracted airpo��mana�ement staff and the Airport
�
Advisory Board to develop an�understandir��g o��t�he Airport's cu_rrent business
rriodel, real estate assets� ��or�omic coi�text, and broader economic
development goals. �� � ������� ¢�a�.
� �, .� � ����y
b. Assess and docur�ent°�tyr�egional ��con �����o�i�,tYions�and baseline economic
���s �15� �� ��� Al�il'�i�
indicators such as�rna�or�„�employmen sectors, md'ustry clusters, and relevant
economic trer�ds�applicable�,��and germane to the Airport.
� ������.
�
c. Identify/document�high��le�el market t�rends that will influence the type and
feasib����of�,develo�m�ent at ttie�AFiip rt.�lnclude market trends specific to the
��Y�� �, �
aviation�and�aerospace�mdustries.
��r� � �
�� " �
��� �������'�, '`����
d. ��ther baseline re�l estate�metrics, including local / regional demand for
��z � �� ���
spee��r,�market sectors that are Airport-compatible (e.g. light industrial, office,
�a�e���.
etc.). Ic�et�t fy compak�able airport land lease rates, land costs in the local area,
and lease rates for�neighboring fee-simple properties with similar uses (e.g.,
light industrial°� ez Q#ice, others). Specifically consider aviation-related uses.
r���
���
e. Provide a general understanding of the potential development and value for
land owned by the Airport and located contiguous to Airport property, with a
focus on employment opportunities and business development. Analysis will
include assessment of current conditions and trends, economic and.
demographic drivers, and strengths in order to create a land utilization matrix
identifying and ranking the land areas by type and amount of supportable
development for the following possible uses: industrial, office, retail, hotel,
multi-family residential, and single family residential.
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��' Aubum Municipal Airport
City of Auburn,Wasfiington
Page 10
WO�t!(IIVG DRA�'T OIV6Y - SIJ�J�CT `TO C�1�11�IG�
f. Conduct a reverse site selection process to:.
i. Inventory available buildings and land;
ii. Rate quality of commercial/office stock versus needs of relocating
businesses in target industries;
iii. Review business costs compared to benchmark airport
communities;
iv, Assess quality/availability of incentives;
v. Assess infrastructure/utilities including:
1. Transportation networks (road, rail, air)
2. Water, wastewater, electricity, telecommunications
3. Utilify rates
vi. Review entitlement process and permitting;
vii. Review labor qualify and ava'ilability;
viii. Review marketing, promotional, and public relations efforts to target
corporate site selectors, executives in target business sectors, and
other targeted audiences; and,
ix. Review of website, collateral, electronic newsletters, advertising
campaigns and other vehicles employed to reach the target
audience.
Conduct a market erce tion surve via m-perso c�r tele hone interviews with
9• � p p �� ��;,�, ;�� �����, p
selected developers, brokers, b�s,i ess owr��rs an �airport influencers (i.e. Port
�.�� ���;�b� �,.,. �u.�
of Seattle) in the ub,region and r�g on�to�gafher�nsights and perspectives on:
(a) the City s an�d F�irpo �s��aassets � d�barriers for airport business attraction
and expansion;�(,b)market���°awarenes�s�ahd appreciation for the Airport; and c)
suggestions for target airport relatedindustries and businesses.
�&"r;y`*� ��"��� r��
�'���°� zd`�'�;�,r'i����'��,„, L7+'�'�,
Task 2: ,�Regional &�,Global Niarket"Positioning
Providera�n understanding�pf the regiona�and global market position of the Airport
including�quantitative'�and�'q alitative benchmarks on the current st�ate. Consultant
will�e�et with selected`�developers, land owners, local businesses and community
rou�`�'��#�, ather data`�and rele ant input to assist in the analysis. Identify and
9 P ��,9 ��.�
analyze rnarket brands of�peer and best-in-class airports.
� � �
�
Task 3: �Bes�# P �cti"ces/Be,nchmarks
���� �
Idenfify and analy�z;e�;three case studies from peer airports that provide the best
pracfices applicabl�`"to the Airport. Identify and compare successful strategies and
benchmarks in a range of areas including: '
a. Range, scale and types of land uses;
b. Development/marketing strategy and implementation / management structure; ,
c. Sustainability strategy and practices.
Task 4: Feasibility Assessment
Assess feasibility of a range of deuelopment types; summarize the Airport's
com etitive osition in terms of its real estate offerings.
P P - - _ _
Request for Proposal—Competitive Market Assessmenf and Long-Term Rate Study
�'' Auburn Municipal -Airport
City of Aubum,Washington
Page 11
WOItl�(IING D�FT ONLIf - StJ�JEC7° TO C�IAI�IG�
a. Based on the work performed in Tasks 1-3, conduct basic pro-forma feasibility
assessments for a range of general uses both on- and off-airport, including but
not limited to light industrial, office/flex, hangar/aircraft storage, as well as
certain specifc uses, such as restaurant. The feasibility assessment should
take into consideration development costs, lease rates, land lease terms of up
to 50 years, demand for suitable tenants, and the competitive landscape for
similar uses (both on and off-airport).
b. Quantify approximate demand in terms of Airport land area cequired for a range
of development types �����'
�A,��,.
��� �
c. Estimate development potential of Airport land uer�e ,g�ral timeframes (e.g.,
X{�,��,� ��a
10, 20, and 30 years) and growth scenarios; ,qu�ntify net'p�esent value, taking
.�:;�,. °��.��t
into consideration required Airport capita�expenditures, sucfi as infrastructuce
invest�rnent. ; ���,��� �,�� �,
, � �
�� �
Task 5: Compe#itive Market Assessment Final Report �
Develop Airport-speci�c market development�� f �s�biiify analysis including pro-
forma development scenarios �����s�
� ��
�`�� �-sr . ����-'��_
a. Document and discuss key findings�and�conclus�ons from work conducted for
�'� Y
Tasks 1-4. � ���.,�'� ����
���""�u���k� ���" ���"`�r ` �y: *
�".��`r's."+.�,J7��,Y�, � i���!'#` �'�k.�'�
b. Recommend sp�ecific target industries%�and use �types� for location on airport
land, based ort�d�;evelopme�ity;�easibility and compatibility with Airport needs and
requirements`���_� � � �'��
'*`� h d� f `�5�
� � t N�",�`� ��
� "•�� ����Y�����Y�
c. Reeor��ne;nd�,�ucce�sful�strategies�to�enhanee the Airport's position including
measurable�processes�and outcomes for continuous evaluation and
i�a�rovement.��'1'; �
�.
k�m�� ;�
aE
d. Worl�i g, with City staff, airport management staff and the Airport Advisory
Board����ntify feasib��e�l appropriate locations for general use types on Airport
�� � . .��r.
land or on�proximate�pnvately-owned land based on anticipated demand.
e. Create a final r�� rt summarizing all information included in the scope of work,
including recommendations for how the Airport may maximize the potential of
its real estate assets while working within certain constraints (e.g., restrictions
on non-compatible and non-aviation land uses). Include a summary of
prioritized reeommendations for target markets / industries.
C. Lonq-Term Rate Studv
Prepare and submit a long-term rate study that evaluates: 1) airport rental rates
and service fees over a 3-year/5-year/7-year timeframe, 2) land lease rate
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��� Aubum Municipal Airport
City of Auburn,Washington
Page 12
dVOlt&CIIVG D��T OMLI( — SdJBJECT TO CHARIGE
strategies and 3) allowable non-aeronautical revenue opportunities. The study
should draw from and support the findings and conclusions of the competitive
market assessment as described in Section B of the Scope of Services and
incorporate the findings of the Facility Assessment described in Section VI above.
Develop recommendations pertaining to these areas of interest that include
methods to maximize profitability for the Airport;Enterprise Fund while considering
the financial feasibility for prospective tenantsLinvestors and compliance with FAA
grant assurances. The study shall at a minimum address the following:
1. Provide recommendations for adjustments to land lea e rates and/or terms,
including variable rates for general use types (e<� angar, offiee, light
industrial).
� hM�:*"
2. Analyze the Airport's current rate and fees structure and�i;:provide comparables
with competitive regional and national airport`s� �'�
��,��,�'� �'���
�w������� � ��
3. Evaluate and recommend best businRess�'practices of Airport�Lease Policies
(raw land and faeilities) to suppoit=.tibusiness deuelopment an�d° financial
solvency of the airport enterprise. ��'` a�����'�"�
��-�r��.,��,�a�;,
-� ;��
4. Evaluate rental rates for mar`k%�suitability and;el.evancy to comparable airport
infrastructure support needs ���f
. �,5�>i �� d
������ ���P�+,_ '
� r: +
5. Propose a revised.;lease�policy�and�r�ental��r�ate�st�ucture that incorporates
market and cost�recovery�elements�specific to the�sub-region and region.
,�eA �5 Y�'J`- 2 '1,p.{ L{.y.
'"� H 1��r' �I��'4f • ��`�iX.
6. Review current�agreements�with various tenants. Analyze each provision and
outline options�th�at havet b``en de�eloped in other similar situations that offer
� � �� .,`� ,� ��- `�
more contem,�orary app�oaches�=andx recommend new business terms where
�.u�� � v�
�iss �s���e�n'``'t�acldress�d
�;�� �� y
� � ��ro,,_ '
7. �,euelop strategie�to inc�e+,ase non-airline and non-aeronautical revenue
oppo�unities. �� '� �'''
��� ����,;
��e'�, . _�
8. Provide assistance in;�the creation of a rate model and negotiation of lease, use
�,� �, ,r�'.:�y
and concession agreements that will position the Airport to increase and
enhance the�`Aii���c��Enterprise Fund's self-sustaining financial po�sition.
9. Identify non-aeronautical sources of revenue (parking, rental cars, advertising,
etc.) and identify areas where new or modified contracts might generate
additional net revenue and provide reeommendations on future contracts
where more revenue or more favorable terms could be achieved:
10.Provide advice and support for airport development of RFQs/RFPs including,
but not limited to, non-aeronautical development, rental cars, parking lot
management, concessions and advertising.
Request for Proposal—Gompetitive Market Assessment and Long-Term Rate Study
�'8' Auburn Municipal Airport
City of Aubum,Washington
Page 13
WOIZE(II�IG DI�FT OIVLIr - S�J�JECT TO CFIAINCE
D. Client and Public EnaaQement
Specify client and public engagement strategies that, in their professional
determination, best support the task work d.escribed in Sections A, B and C of the -
Scope of Services: For purposes of this RFP, client engagement shall include
meetings and other communications with City staff and airport management staff,
meetings with the Airport Advisory Board and meetings with the Mayor of Auburn and
Auburn City Council. For purposes of this RFP, public eng�gement shall include
exte�nal engagements with airport tenants and the gener I�public.
�a��
kli�� �'
E. Proiect iVianaqement ���,���'' �''�;�:��
- �' ���
..
��� ��
Specify a project management strategy t�hat�is focused on consistent client
communications and awareness. Client(CityP��shauld be provided with'¢x°�adequate levels
F-0#,��� V� ��".a _
of information to understand budget status, task work status and�,��solution of
problems or�concerns. ����� ���`�� � �`�
k �
Respondents to this RFP are requ,ir,ed to �submit�a�detailed proposals as described
throughout this RFP. Proposals th�"t�c���r��t follow th���s�ubmission requirement�s may
��3 w ���^ �'� ("�
be deemed non-responsive and not��cons'���ered for�selec,�tion. All proposals must
include the following information: � �. �� ���
� � 4� � ���
�§4:�iv� �"�F�`,� �`'d.6,1" � "W��1§�"'
Applicant�s must preser�t th�i �service a�nd applicable features in a clear and
concise manner�in�the sam �sequence`���as the RFP document� stipulate�s. The
� ��� � �
proposed products,,.; services��and,�applicable features must meet the Mandatory
Submittal Requiremsnts estabJished�by tFie�City and presented below. Proposers
'� �.�'��� -�. -�---�,,_ a� .�.,��'
must provide4explanations�offhow their 5ervices__and features_meet the Mandatorv
Criteria:��S�Prrip�lv��statinq th�afi�.the applicant under.stands the� requirements and. that
they�cornqlv will not�be,ac�eptable and will disqualifv the proposal.
Fir s i{etirested in p�viding th��above described scope of services to the City of
t
Aubum� ��st�subri�it a Pi-o�osal th,at addresses the following Mandatory Subm�ittal
� �::a: ���3U�
Requirements:listed below.
�.� .,n �`
VI�I�I. IIAANDATOR,�� UBMITTAL REQUIREAAEIVTS�AND ASSOCIATE�D
SCORING P`OINTS
Each proposal will be screened to ensure it meets the mandafory requirements
and go.als as set forth in this solicitation. Failure to comply with a mand.ato_ry
submittal requirement will disqualify a vendor's proposal. Minor irregularities in
proposals that are immaterial or inconsequential in nature may be cured or waived
whenever it is determined by the City to be in the best interest of the Gity.
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��7 Auburn Municipal Airport
City of Aubu:m,VVashington
Page 14
1iVOFt�C11VC� DI�FT ONLY - SIJ�JECT TO CW�4I�IGE
The City's intent is to choose the most qualified firm/team based upon approach,
methods, qualifications and experienee, availability, and general cost estimate.
Once a firm is selected, a detailed scope of services will be finalized for the
awarded Professional Services Ag�eement.
Submittals are to be limited to 10 double-sided pages or fewer, exclusive of
document cover, work product samples and resumes.
All respondents are required to include the following information in the submittal
as a minimum. Respondents are to number and name eac section as follows:
.�.�
,�4�.a
1. Cover Letter: Include� an introductory cover letter s .t��tl by �a duly authorized
representative of the firm. ����, ��.�
,.�� ��
��
2. Firm Information: Include basic information�'about the firm;, including name;
Iocation, number of employees, number of y��s in business,�a�d key areas of� �
specialty. �°�i� � ?
, ��.
:, �
,�:.
3. Approach: pescribe your recommended�ap roach to addressing the tasks in
����r����
the Scope of Work and tasks desc,�ibe�d above�F'����e note t_hat the Scope of Work
provided above is intended to ill�st`rate the a�ticip�ted approach and desired
outeomes of this project. Respondents rnay provitle��alternative approaehes, but
� r., "�=:�- '� �x�°�.
are encouraged to meet the overall��,ntent�ro,�u�ded by�the Scope of Work ab�ove.
�� � �a A�, �, E��
Respondents shail includ�the following in�tP�ir�r.esponse:
M � ,�` �� fs,� ���
�„�,;�'� '+�.� �` , '�
a. An approach outline that incl,udes key,phases, tasks and subtasks, general
timeframe (e.g ,�m"onth). �,`�,� �$�,�
� ' i�fiA
���;�� �'��� 4
��,'� � �r:''`��������,,. F�M
b. An approach narrat�ve�that'descri�es��the tasks �in more detail, �in order to
provide in�igfit �nto�the tntent of the app ach.
. � �e�
'�yc��„
4. u lifications and Experience: Provide relevant project information
demon trating previous�experie�ce related to developing similar target market
analyse Previous expe�' nce with airports of similar size and function is highly
desired. ProjYect examples�o include:
�p4�
��� Tv4 z�.
a. Client organiz�a�ion name and location
b. Service provided and date(s) of service
c. A narrative description of the project goals and overall scope
d. Project outcome
Additional project samples of work products for similar projects may be included
by reference if d.esired —electronic only via PDF or web link (no hard copies).
_ _ _. _ - -
Request for Proposal—Compe4itive Market Assessment and Long-Term Rate Study
��' Auburn Municipal Airport
City of Aubum,Washington
Page 15
WOR�(IIVG DRAFT ON�If - �IJ�JECT TO CI�AIVG�
5. Project Personnel: Provide the following:
a. An.organizational chart showing the proposed project team, including names,
titles, and role. Identify primary project contact and approximate % allocation of
project hours to each team member.
b. A resume for each member of the proposed team, including partners and/or
sub-consultants. The r�sumes shall clearly identify relevant project experience
from previous assignments.
6. Schedule of Rates and Project Budget: '
� .
a. Provide a schedule of hourly rates for each pro�e�#�:team*�nember.
���� �� sw�
b. P�rovide a bwdget that corresponds to the�"�phases, tasks, an�d sub-tasks
���a��� �����
desc�ibed above under Scope of Service�s;;and your estimate��o#the #otal fee,
expenses, and hours required to complete�t,�he project. The budget sh uld specify
< x�,� .,� ,N 4,
this information for the prime contractor ar�d sall subcontractors. �� �
� „„��
��'� ��"�
7. Project Timeline: ��'��
�.�. ,-
� �
Provide a detailed �project timeline for"�ompletion of�all�work products and internal
and external engagements. Include`�key milestone dates�i.ncluding but not limited
to delivery of draft and final deliverables ��s� '� ��� �
��., s� �, { ����`'����
� ��-. '�, `�, �, Y,�
y�.`��v�E�'� � h� � d���: .
8. References �, fi�4�ti��,*��� ���;�� 'ys��
� ��
��,`� � �.
Provide three (3j�'references ,o;pre�ious�projects for which you have provided
���, ���,.�� � `�.. ��'
similar seruic�s�within�,t�ie��pasf five�(5),,,xear"s.
��A�9�� ��,✓aw,.�yf��,�,�� Y�� ����
;��.�L�fl'A ��'y�"�tl G' �AS
9. Statement of Availab ity
�
�� ����� ��'
Provi t �suffieient inforrn�"ation�demonstrate availability of proposed staff for the
�� � �'�'""� % of total billable time available over the course of the
duration o t��e project (e'��,
project). �'� �
�� fi���
�:� ����
As part of your pr� ;o� al response, please indicate your availability for an on-site
interview at the Air "ort to take place the week of October 23�d , 2017, in fhe event
you are invited for an oral interview.
10. Consultant's History of Successful Contracts:
Provide a detailed written response to the following questions:
a. Have you ever failed to complete any work awarded to you?
i. If so, where and why?
b, Have you ever defaulted on a contraet? ,,
i. If so, where and why? I
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��' Auburn Municipal Airport
City of Aubum,Washingto.n
Page 16
VYOIaKIiVC� D�FT OIvILY — SIJ�JECT TO CHa11VGE
IX. FINAL RANKING AIVD SELECTION
An RFP Review Committee will be assembled and will make a recommendation to
' _ _ .
the Mayor and City Council for the award of the contract to the person or persons
whose proposal is determined to be the most suitable for the City, considering all
the criferia as set forth in this Request for Proposal.
All RFP respondents will be evaluated and rated in accordance with the following
criteria and the indicated weighted value of the criteria:
�,�
_.,kp�
Weighted Value: N�����`
�:; p��
1. Company profile, experience and qualifications��5% ����
� _ �a�� ���N��
2. Consultant s ability to meet obl_igations -,25� < �: ;
y��; ���'
�r � �
3. References = 25% `"a ���
a ���,����.
��`-�����,�°'�
4. Cons�ultant's his�tory of succe ful contracts�;�°lo
�°�� � ,,
TOTAL 100% i � � � . `�,
'��� .�
��� ���� �
Person,s with disabilities�rnay request this ir��or'm�,tio� be prepared and supplied
in alternative forms b`ri�allin�g�'253-931�3��1'�0`� ���
������ �"� �,����°
�� �� �i� � �
The Recipient, m,�ac�ordancefwith Tifle V�I Mof the Civil Rights Act of 1964, 78 Stat.
2�52, 42 U�S:C. 200�Ocl.�to 2000d,-,4 and Titley�4.�9, Code of Federal Regulations,
. .&"K�.�+`"":u�*':c$;.°����3 '�r"3!. .
Departme,nt�of Transpc�rt�tion, Subtitlew�Office of the Secretary, Part 21,
Nondis�ri�ination in Fecf�rally-assisted programs of the Department of
zw�� °�°L '�''�. '�e�TM"'�
Transpcirfation issued�pursuant to such Act; hereby notifies all bidders that it will
�'�h� �.��� . `���,
a�rm�atively ensure�tk�at�n any�;c�ntract entered into pursuant�to this
adverttse� ent, disadvantaged business enterprises as defined at 49 CFR Part
26 will be#��a�orded full opp�ortunify to.submit bids in response to this invitation and
will not be ciiscr>iminated�against on the grounds of race, color, national origin, or
sex in consideration for�n award. The City of Auburn does not discriminate on
�"�m�r, reli ion, national ori in, sex, sexual orientation, a e or
the grounds of race;� g' g g
handicap in conside'ration for a project award:
X. PRESENTATIONS
The Gity retains the right to re.quest proposers who meet the mandatory criteria
to present its proposal to the RFP Review Committee. Each presentation will be
evaluated on the clarity, comprehensiveness, and ease of identifying pertinent
information and suitability of the produet and services.
Request for Proposal—Competitive Market Assessment and Long-Term Rate S4udy
�1' Auburn Municipal Airport
Ciry of Aubum,Washington
Page 17
WOlti(IR1C DI�FT OIVLI( — SUBJEC7' TO CFIAIo1G�
The City reserves the right to elect to NOT conduct interviews if one Proposer is
clearly the highest scoring Proposer. If the City elects to NOT conduct interviews,
the negotiafion process will begin as soon as a clear high scoring Proposer is
identified.
XI. DISCUSSIONS: BEST AND FINAL PROPOSER
The RFP Review Committee reserves the right to recommend an award to a
proposer based upon the written proposal, without further diseussions. The
Committee may determine that further d_iscussions in the orm of intenriews with
selected Proposers would be in the best interest of the C�i,t.:. If so determine, the
Committee shall establish procedures and schedule M ar conducting interviews
and will nofiify qualified Proposers of the available . ,e �a?d times, if applicable,
when such interviews will be conducted. This solici �ion for�Consultant Services
does not obligate the City of Auburn to pay any costs incur ed'b.y respondents in
the preparation and submission of�a Proposal.��This solicitation�does �not obligate
the C�ity of Auburn to accept� or contrac��fc��'�any expressed or irnpl�ed services.
� ��� .
Fu�rthermore, the�City of Auburn reserves th�`"e�nght to a��'ard the contrac�o the next
most qualified Consultant if the selected Consultant d'oes not execute a contract
�.������
within thirty (30) days after fhe award of the propo�sal.
����t �
��'���F� �i y;�„' �`�"��.��:;,.:
XII. REJECTIOIV OF PROP6S�4L� �
�{� �� ��
��� ���� ��r
The City of Auburn reserves�the righf;to re�eet�any�n�d/or all proposals, and
waive any irregularities°or infor�malities in s,�ubrriitted proposals as determined to
� ,� . � � �ys. �
be in the best inter�est�of the Cify. �
����� �; � �" �
��� ��:� �' �,x`�
XIII. EXECUTION��A��X�TEiVSION OF�CONTRACT
�a 1�9C e��i � �q���
�����^�r�s a-;Mn �ta'�t
A profess� na��l se ;�ices�a�reement shall be�executed by the Mayor o�f Auburn and
�v...:;�° w,� �
cou�n��rgned by�an authQrized representative of the suceessful proposer. If the
agreem�ent value exceeds $50;000.00, the Auburn City Council must approve the
�,� „� ,.� .� .�
agree � �t at a regularly�scheduled or special Council meeting following proper
public�i��cation pursu'a;nt to the City's current procurement policies. Contracts
„
resulting froerri�this Reque�,st for Proposal may be subject to extensions by mutual
agreement, as m��r be�pproved by the Mayor of Auburn and/or the Auburn City
.� �;
Council, per the e.���s�and condit�ions resulting from this Proposal.
IX. RESPONSIBILITIES, DEFENSE, INDEMNIFICATION, HOLD
HARMLESS AND INSURANCE REQUIREMENTS -
Please Note: The following information is provided to make prospective Proposers
aware of fhe City of Aubum's requirements to assure that each Proposer can
appropriately determine its capabilities to meet said requirements.
Indemnification/Hold Harmless. The selected Contractor shall defend, indemnify
and hold the CITY, its officers, offieials, employees and volunteers harmless from
_ . __. _ ._. . _ _
� Request for Rroposal—Competitive Market Assessment and Long-Term Rate Study
1' Au.burn Mu.nicipal Airport.
City of Aubum,Washington
Fage 18
_
IAIORE(IP1G Di��7' OIV6V - SIJ�J�C7° TO CI�AI�IG�
any and all claims, injuries, damages, losses or suits including attorney fees,
arising out of or resulting from the negligent acts, errors or omissions of the
selected Contractor in performance of work, except for injuries and damages
caused by the sole negligence of the City. The City shall defend, indemnify and
hold the selected Contractor its officers, officials, employees and volunteers
harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulYing from the negligent acts, errors or omissions
of the City in perFormance of work, except for injuries and damages caused by the
sole negligence of the selected Gontractor. In the event of liability for damages
arising out of bodily injury to persons or damages to propert �caused by or resulting
from the concurrent negligence ofthe selected Contracto��an� the City, its officers,
officials, employees, and volunteers, (collectively the "�a i s") the Parties' liability
shall be only to the extent of each Party's negligence`-i�lt�is urther specifically and
expressly understood that the indemnificafion p,dv ded wil�,constitute the Parties
waiver of tmmunity under Industrial lnsuranc��Title_ 51_RGW, solely for fhe
purposes of this indemnification. The wa�er�will be mutually`5negotiated by the
Parties and the provi�sions of agreed�to�i�idemnifi cation and��old h�armless
provisions shall survive the expiration or fermination df�-,any executed�A�reernent.
����
Ownership of Documents. All��documents;��in�cluding, but not limited to,
correspondence, estimates, n�tes�;�,�ecommendaf�ons�, analyses, reports� and
studies that are prepared in the p`�rforrnance of a contrdct between the Contractor
and the City based on a qualified�espo se�.to t�iis Reque.st��for Proposal shall be
and remain the property ofsthe City.��`; ���n` �����^� �
� �
����.��=-"�'���� '�� ��� g°���'�
� , � ��E� �
Professional Respons bilitv Th�e Cont�actor shall warrant that it is qualified to
assume the responsibilities and�render the services specified in the Request for
� ,� � F �,
Proposal and has�"� y equist��co�p�;o ate„�4 thority and professional licenses in
good standing,.�re.quired�by�aw. �.����.;
�� ���
Cor�a .li�c�th�`ttie,��Law���lf�is contemplated that the work and services to be
perFd�rm d by the Coi�tractor'���hall be done in compliance with applicabie laws,
��� ��,1 '��.._:�
ordinances, rules and regulations that are in effect on the date of execution of the
��� �����.�
contract befinreen the Contractor and the City based on a qualified response to this
�
E
Re uest foraP°ro osal �a����
q p �io-u�,�
�P��e, '�'.��W
Insurance. �The� o�nt�actor shall procure and maintain, for the duration of any
executed Agreement, msurance as specified by the City Attorney's Office and the
City's Risk Manager against claims for injuries to persons or damages to property
wh`ich may arise from or in eonneetion with the perFormance of the work hereunder
by the Contractor, his/her agents, representatives, employees, or subcontractors.
The cost of such insurance shall be paid by the Contractor. Insurance shall meet
or exeeed the following unless otherwise approved by the City Attorney and the
City's Risk Manager:
1. Automobile Liabilitv insurance covering all non-owned and hired vehicles.
Coverage shall be written on Insurance Services Office (ISO)form CA 00 01 or
_ - -- _
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��' Auburn Municipal Airport
City of Aubum,Washington
Page 19
WOltl�(IIVG DR�1�T OI�ILY - SU�.lECT TO C�fA1�IG�
a substitute form providing equivalent liability coverage. If necessary;the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liabilitv insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The City
shall be named as an additional insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the
CITY under this Agreement.
���.
3. Workers' Compensation coverage as required by th�;l��ndustria.l Insurance laws
of the State of Washington, unless the Contractor has no employees while the
Agreement is in effect. ���*�
�
���,4.
�:s - .�.
4. Professional Liabilitv insurance appropriate^to the Contracto�r's profession..
,�;,��
�,�
5. Minimum Amounts of Insurance: Th Contractor shall maintairi�th� fol_lowing
�� ��
insurance limits: � �`�� '�-
� ���
a. Automobile Liabilitv insurance with a m�r�,mum combined single limit for
bodily injury�and property�dartia�e of$1,0�O�;Q�00 per accident.
�������� ���,ti
b. Commercial General Liabiliti�insura'ncJe,shall b�e�'written with limits no less
��� *^ ;��. `�;�`
than $1,000,OOO�each occurrence, $2,00�O;OOQ�general ag�gregate.
�`" .: ���:� ��
,��.,� _ `�t� �,� ;�'
c. Professionala Liabilitv m,s,urance�hall be written with limits no less than
$1,000,OOO�per claim a�n�tl�$1,OOO,Q�O policy aggregate limit.
� �� �4��" ���� � .�� ��
6. Other Insucance Prov'rsions: Th��ns�uYance policies are to contain, or be
end�ed�to�contain`;�Yhe following p o sions for Automobile Liability and
Co�r mercial General�L'b'ility insurance:
���� .���
��,�
�..� The Contractor's ins�urance coverage shall be primary insurance as
�g"��
espect to the��:�;City. Any insurance, self-insurance, or insurance pool
cover�age maint�ined by the Gity shal�l be in excess of the Contractor's
- ms�ura�ce a'�d�shall not contribute with it.
�^ � '
b. The Contractor s insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to fhe CITY.
7. Acceptability of Insurers: Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A: VII.
8. Verification of Coveraqe: The Contcactor sha.11 furnish the City with o�iginal
certificates and a c.opy of the amendatory endorsements, including but not
Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
��' Auby�n Municipal Airport
City of Aubum,Washington
Page 20
WO1�l�CIPIG D1tAFT OIVLY — SUBJECT TO CalA1�ICaE
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Contractor before commencement of the
work.
The Contractor shall procure and maintain the minimum insurance coverages
listed herein. Such coverages shall be procured and maintained with forms and
insurers acceptable to the City, acceptable of which shall not be unreasonably
withheld. All coverages shall be continuously maintained to coyer all liability;
claims, demands and other obligations assumed by the Contractor pursuant to an
executed contract. In the case of any claims made policy, th�necessary retroactive
dates and extended reporting periods shall be pro : tl to maintain such
continuous coverage:
A Certificate of Insurance shall be completed �`;y'���the �tiontractor's insurance
agent(s)as evidenee that policies providing the�r quired cov�ages, conditions and
minir�num limits are in full force and effect �,�a�i��shall be sub�e`ct�to review and
approvai by the City. The Certificate shallitlentify this contract a�d�s,�iall provide
that the coverages afforded under the policie.s shall not�be eanceled;te�ninated or
�� � �.~:::�-
limits reduced until at least thirty (30) calendar�d�ys prior written notice has been
given to CITY. The City shall be�named as an``�adtl��'tional insured, The completed
Certificate of In�surance shall be���se�t��o the Ci�ty��'F�Auburn, Attn: City C�lerk, 25
West Main Street, Auburn, WA 980Q�� ����,� j� p�t�
� �.��_�
���� � �.
Failure on the part of the,Contractor�to pr cure�o'�"maintain policies providing the
,� ,��„��. �� �� ,�°7.�,t �.a,�a
required coverages,��condit�nns and r��n�rn'um limits�sha.11 constitute a Materia�l
Breaeh of Contrac ;upon which�the Cifya may immediately terminate this contract
����� �k l �l
or, at its discretion,�t{he City rr�ay�procure orx�enew any such policy or any extended
�_..
reporting period ti�ereto and�"rnay�pay any and all premiums in connection
therewith andfi all momes�s�`pid�`byN:t e�City shall be repaid by the Contractor to
������ � ��fi�,���
the Ci���'�p,on'wdemand, or�h�e City may off'set the cost of the premiums against any
mon��due to the�Contractor�f.rom the Gity.
�
" ��
The��it:�� serves the right to request and receive� a certified copy of any policy
and any�p°e�rtinent endorsement thereto. The Contractor shall agree to execute any
� � � 4�.��
and all documents necessary to allow Auburn aceess to any and all insurance
policies and endorseme:nts pertaining to this particular job.
��.�,�_
XV. EQUAL OPP��TUNITY COMPLIANCE
The City is an equal opportunity employer and requires all Proposers to comply
with policies and regulations concerning equal opportunity. The Proposer, in the
perFormance of a contract for services, shall agree not to discriminate in its
employment because of the employee's or applicant's race, religion, national
origin, ancestry, sex, sexual orientation, age, or physical handicap.
Request for Proposal—Competitive Market Assessment and Long-Term Rate 8tudy
��r Auburn Municipal Airport
Ciry of Aubum,Wash..ington
Page 21
1n/0131�IRIC DItAFT OI�ILIf — SUBJECT TO CFIAIVGE
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Request for Proposal—Competitive Market Assessment and Long-Term Rate Study
�1' Auburn Municipal Airport
City of Aubucn,Washington
Page 22
Revi;ew �of Airport Ra#es
Proposal of 2018 Rates
Space Type Basic Rent 2018 Security Total Revenae Fee to Tenant Nlonth Rate #of Annualized
2017 Rate Fee to Cit InG SLHT* Chan e Units /ncrease Revenue
O en Han ar 9 $ 200.00 5% $210.00 $ 10.00 $ 220.00 $ 248.25 $ 10.00 68 $ 8,160.00
O en Han ar 2 $ 234.00 7% $25Q.00 $ 10.00 $ 260.00 $ 293.38 $ 16;00 ' 6 $ 1,152.00
Enclosed Han ar 1 $ 335.,00 11% $372.00 $ 10.00 $ 382.00 $ 431.05 $ 37.00 14� $ 6,216,00
Enclosed Han ar3 $ 375.00 7% $401.00 $ 10.00 $ 411.00 ; $ 463.77 $ 26.00 17 $ 5;304.00
Encloseed Han ar2 $ 435:Q0 7% $465.00 $ 10:00 $ 475.00 � $ 53b:99 $ 30.00 38� $ 13,680.�00
Enclosed Han ar 4 $ 560.00 7% $599.00 $ 1 Q.00:, $ 609:00 ; $ 687.20; $ 39.00 2' $ 936.00
Tie down $ 75.00 7% $ 80.00 $ 1;0:00� $ 90.�00 ; $ 101.56' $ 5.00 54, $ 3,240.00
Stoca e Unif 1 $ 126.Q0 7% $ 135.00 $ 10.00; $ 145.00� $ 163.62' $ 9.00
Stora e Unif 5 $ 911;00� 7% $ 119.00 $ 90:00� $ 129�00 $ 145:56. $ 8.00
Stoca e Unit 3 $ 135.00 7% $ 144:00 $ 10.00' $ 154.00 $ 173J7 $ 9.00
Stora e Unit4 $ 1'70.00 7% $ 182.00 $ 10.00' $ 992:00 $ 296.65; $ 92.00
Vehicle Rarkin $ 57.�00 7% $ 61.00 $ 10.00 $ 79�00 $ 80.12 $ 4.00
Total $ 38;.688.00
*SLHT(State Leasehold Tax) = 12.84%
AIRPORT ADVISORY BOARD - TRACKING M�A�RIX
LEAD ; PROJECT CURRENT STATUS� 'WHAT'S NEXT START EST'. EST. COST
' DESC.RIPTION �� . DATE� COMPL.
DATE
- � � -o -
City Airport Beam Beam replacement:is complete: Re-paimting of the 16 existin.g ' Pcoject close out and City Council acceptance of the work as 01/2017 08/2017 $275,000
Replacement beams is complete. Repairs to loose eeiling boards in various complete on 8/21/2017.
Pro'ect han ers is com lete.
City Strategie Board reviewed and diseussed 2017 only priority matrix Board to continue to review and discuss 2017 only action items. On- On- Action costs will
Business Plan action items.at March 15,2017;April 19,2017, May 17, 2017, going going be identified for
June 21, 2017, and July 19, 2017 meetings. each action at
time of Board
effort
City Airport City Council passed 2017-2018 Biennial Budget and 2017- Finance Director Coleman provided City Council an update on the On- On- N7A
Enterprise 2022 Capital Improvement Program 2"d Quarter 2017 Financials on August 14, 2017; staff provided going going
Fund air ort related information to the Board from this u date.
City/CW Runway Federal environmental review effort complete. FAA issued a Federal grant closeout underway. FAA is cuerently reviewing the 03/201'5 0.7/2017 $248;308
Enhancement Finding of No significant Impact and Record of Decision closeout documents. (90/5/5)
Project — (FONSI/ROD) on January 20, 2017 and the public
Enyironmental informational review period ended on February 6, 2017
Review
CitylCW ' Runway Scoping for consultant design work underway. Working with Obligating the Federal grant funds is in process with FAA. 06/2017 06/2018 , $333,333
' Enhancement i FAA on�their grant process. Sa6mitted.grant application on Executing consultant design agreement so design work may ; (90/5/5)
Project — � May 12, 201'7 for 5%State funding match. FAA has indicated begin. Completed the 2017 DBE Program and the 2018-2020
Design ' that it may require that property acquisition occurs with DBE Pcogram plans and goals which were approved by FAA.
ro'ect construction.
City/CW Runway Scheduled to begin this phase in 2018 following the Design phase approval and applyingfor and obligating State and 06/2018 06/2019 $1,833,333
Enhancement completion of the Design Phase. Federal Grant funding. (90/5/5)
Project —
Construction
City Facility Consultant Selection is in process with an RFP to be Seleeting a consultanfi and completing the scope of work for the 07/2017 12/2017 $50,000
Condition published in Mid-August. Assessment.
Assessment
City On-going Continue to pursue right-of-first refusals on ALP identified Work with Economic Development staff on targeted marketing On- On- TBD
Business acquisition pareels efforts going going
Develo ment
WSDOT/ AGIS Study Rroject work completed in December 2016. Carter Timmerman,WSDOT has notified AMG that the final report 08/2015 10L2017 FAA/WSDOT
PSRC/FAA is done and will be provided to City at a later date when the FAA 100%
has com leted its review which is underwa .
5/11 L2017 1
A�RPORT ADVISORY '�OARD - TRACKING IVIATRIX
. . , � � , m.
AAB Priority KRA Goal Key Result ArealGoals Lead Nacrafive Description� � Start Completion
Ranking ' Reference # (Not in Pciority Order) Date2 Date
�
1 1 5 Develop and'implernent a Jet-A- Community Based on interest from the Board and other interested parties,#he 1� 4th Quarter
Fuel temporary pilot program Development& cucrently adopted Capital Faeilities Plan had proposed the Quarter 2017
Public VVorks permaneot installation of Jet-A;Fuel fuel service.Nowever, because 2017
Director/City of 1)uncertain market meed and response to warrant investment;
Engineer and 2) higher than anticipated costs, pecmanent installation cannot
be achieved in the near-term. Funding for the temporary pilot
program has been inclwded in the proposed 2017 2022 CityCapital
Facilities Plan
1 2 6 Annua(Board Work Plan Airport Advisory Rrepare for each calendar year a focused work plan for the Board Annually Annually
. Board to utilize in agenda setting, coocdination with Citystaff'and
development of policy and fiduciary recommendations to City
Council
1 —Should be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of the airport are the primary 2"a 4tn Quarter
part of market Management funding source for the airport, excluding grants for capital Quarter 201�7
study effort developmemt.To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future, current and future rate structures
must be evaluated balancing market competitiveness with short-
term and lon -term air ort o eration needs
1 3 1 Competitive Market Assessment Community Engage with a qualified professional with experience in airport 2� 4�quarter
Study Development& market analysis to assess the AirporYs current and future sub- quarter 201.7
Public:Works regionaU and regional market positions and identify strategies for 2017
Director maintainin and enhancin these ositions3
1 3 2 Recommendations -City's 10- C.ommunity Working with the Board and City Administration, evaluate and On- On-going
Year Economic Development Development& implement recommendations of the City's 10-Year Economic going
Strategic Plan Public Works Development Strategic Plan
Director
� KRA 1 =Airport Capital,Improvement Program; KRA 2=Airport Operations; KRA-3=Economic Development
z Please note that actions#hat start in 2017 and.extend into 2018 are listed.
3 This Goal anticipates the hiring of a qualified professional to conduct the specified work that is anticipated to cost befinreen$30,000 to$50,000 depending on.the to be determined scope of work:The hiring of this
qualified professional is not identified in the 2017-2U18 Biennial Budget.As such,Council authorization through a.future budget amendment may be needed to address this specific funding need.
5/11/201�7 2
AI�I�PORT A�VISORY BOARD — TRACK9NG 'IVIATRIX
- � � � o . .
AAB Priority KRA ; Goal'# Key Result Area/Goals: Lead Narrative Description� Start Compietion�
Rankin Reference4 � (Not�n PriorityOrder) DateS Date
1 3 5 Current Development Sites Community Market and lease the two on-airport development sites approved in 1� 4"'quarter
Marketing Development 8 the approved Airport Master Plan to prospective tenants and guarter 2017
Public Works developerss 201'7
Director/City Real
Estate
Analyst/Airport
Mana ement
1 3 6 Airport Growth Areas Community Pursue opportunities for physicaf growth of the Airport consistent 1'� 4th quarter
Development& with the approved Airport Master Plan including but not limited to quarter 2017
Public Works acquisition of�r.st rights of refusal on potential future acquisition 2017
Director/City Real properties'
Estate Ana! sb
2 ; 2 i 1. A�ir,por.t Vislon/MissionNalues Airpor,t Advisory De�e/op Airport specific vision.statement, mission statement and 1St ; Ju/y 19, !
i Boaed' va/ues quarter � 2017
2017
2 2 2 Annual Tenant Survey Airport Prepare, transmit and analyze with the Board an annual'tenant Annually Annually
Management survey.The questions will be developed in consultation with the July 19,
Board and tenant feedback will be shared with the Board for 2017
potential immediate action, if appropriate or incorporation into the
Strate ic Business Plan
2 2 8 Long-Term Airport Management Community Evaluate with Board, City Council, City Administration and 1St 4tn Quarter
strategy Development& appropriate stakeholders a iong-term airport management strategy quarter 2017
Public Works 2017
Director
2 2 9 Airport Marketing Plan Community Prepare a comprehemsive�marketing plan that will act as a 3ro 2"d Quarter
Developmenf& communication and implementation tool that ean be used to Quarter 2018
Public Works achieve the goals established:for the Airport. The Plan will utilize 201'7
Direcfor the Five Ps (Product,'Price, Placernent, Promotion, and People)
that focus on the oints of view of the Air ort's tar et audiences
°KRA 1 =Airport Capital Improvement Program;KRA-2=Airport Operations;KRA-3=Economic Development
5 Please note that actions that start in 2017 and extend into 2018 are listed.
6 Please note that the timeframes shown for this Goab are aspirational.The ability to achieve them in�the timeframes stated are influenced by market factors beyond the City's direct control.As such,this Goal may not
be achieved in the specified timeframe,however;the City wiU-pursue all ceasonable and appropriate actions to do so.
'Please note that`the timeframes shown for this Goal are aspirational.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control.As such,this Goal may not
be achieved in the specified timeframe,'however,the City will�pursue all reasona6le and aPpropriate actions to do so:
5/11 L2017 3
AIRPORT ADVISORY BOARD - TRACKING IIAA�RIX
• • � e � •
AAB Priority KRA Goa ; Key Result Area/Goals Lead ;' Nacrat.ive Description Start i Compietion �
Rankin Reference• i I�# ' (Nof in Priorlty Order) Date ,
' ' Date �
3 1 6 1Nildlife Hazard Management Plan C.ommunity Per the 2095 Wildlife Hazard Management Plan, obtain a scope of 2"a 4tn Quarter
Implementation Development& work and budget, modify Capital Facilities Plan, o6tain required Quarter 2018
Public Works permits and approvals and conduct recommended tree removal 2017
Director/City activities
En ineer
3 2 5 Board Composition Review Airport Advisory Conduct a review of the current composition and focuses of the Annually Annually
Board Airport Advisory Board to determine potential for recommended
code changes. Areas of interest could include but are not limited to
current number of authorized'board members and specific Board
focuses
Purposely left 1 1 Annual Capital Improvement Airport Advisory The City is required by the Federal Aviation�Administration (FAA) Annually Annually
blank—being Program Review Board and the Washington State Department of Transportation-Aviation
done or to be Dixision (WSDOT-Aviation)to annually submit an updated Capital
done Improvement Program (CIP)..The CIP forms the basis for potential
state and federal funding for airport capital improvements..Irn
coordination with City staff, the Board will annually review and
advise on the requiced update to the Capital Improvement Rrogram
re uired rior to its submittal.
Purposely left 2 4 Updated Airport Documents and Airport Gonduct arn update of all airportrelated docwments and forms to 1S' 3b Quarter
blank—being Forms Management ensure that they ace legallycompliant, easy�#o use:and are Quarter 2017
done or to be available for fill in and download:on all appropriate we6sites 2017
done
Purposely left 2 48 Unmanned Aerial Vehicle(UAV) Innovation 8� Investigate the potential establishment of'a UAV training area at the 4'n 2"aquarter 2018
blank—being Training Area Technology Airport for use by City staff'for required UAV flight training subject quarter
done or to be Department/Airport to FAA approval 2017
done Mana ement
Purposely left 2 12 Airport Wayfinding Signage Community Design,fabrication and installation of new and additional airport 2"� 3b quarter
blank—being Development 8� way-finding signs on key City transportation corridors quarter 2017
done or to be Public Works 2017
done Director
5/11/2017 4
�►IR�ORT ADV(SORV BOAR� — T�ACQ�CBNC IUTATRIX
. . , � o , �
AAB Priority ;. KRA ' Goa Key Result Area�Goals �Lead' Narrative bescription ; Start Completion i '
Rankin ; Reference ; I# (Not in Priority Ocder) � �Date Date ;
Purposely left 2 15 Annual Lease Rates Survey& Real Property— Conduct comparison survey and valuation analysis for rates for Annually Annually
blank—being Analysis Mayor's Open T and Closed Hangars, Tie-Downs
done or to be Office/Airport
done Mana ement
Purposely left 2 16 Airport Municipal Broadband Innovation & Extend City's Municipal Broadband service to the Airport. Currently, 3ro 4th quarter
blank—being Service Technology the City's high speed'fiber optic network has been extended to the quarter 2017
done or to be Airport. Building off of this network, wireless broad band services 2017
done will be installed at the Airport for use by tenants, guests and visitors
to rovide a valuable user ex erience
5/11/2017
5