HomeMy WebLinkAbout09-05-2017 CITY COUNCIL AGENDACity Council Meeting
September 5, 2017 - 7:00 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
A. Constitution Week Proclamation
Mayor Backus to proclaim September 16-22, 2017 as "Constitution Week" in the
city of Auburn
III. APPOINTMENTS
IV. AGENDA MODIFICATIONS
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendation to the City Council, if any.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the August 14, 2017, February 8, 2016 and February 22, 2016
Study Session Meetings*
Page 1 of 48
B. Minutes of the August 21, 2017 City Council Meeting*
C. Claims Vouchers (Coleman)
Claims voucher numbers 445488 through 445669 in the amount of $937,877.34
and six wire transfers in the amount of $192,828.32 and dated September
5, 2017.
D. Payroll Vouchers (Coleman)
Payroll check numbers 537485 through 537501 in the amount of $732,971.05
and electronic deposit transmissions in the amount of $1,609,580.09 for a grand
total of $2,342,551.14 for the period covering August 17, 2017, to August 30,
2017.
E. Public Works Project No. CP1501* (Snyder)
City Council approve Final Pay Estimate No. 5 to Contract No. 16-09 in the
amount of $17,608.05 and accept construction of Project No. CP1501, Traffic
Signal Safety Improvements Project.
F. Public Works Project No. CP1502* (Snyder)
City Council grant permission to advertise for bids for Project No. CP1502, 'A'
Street SE and 37th Street SE Traffic Signal.
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
VIII. UNFINISHED BUSINESS
IX. NEW BUSINESS
X. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
B. From the Mayor
XI. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 48
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 14, 2017, February 8, 2016 and
February 22, 2016 Study Session Meetings
Date:
August 30, 2017
Department:
Administration
Attachments:
Minutes
Minutes
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:September 5, 2017 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 48
Page 1
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
AUGUST 14, 2017 – 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:32 p.m. in the
Council Chambers of Auburn City Hall located at 25 West Main Street,
Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, and Rich Wagner.
Councilmember Yolanda Trout-Manuel was excused
Mayor Nancy Backus and the following department directors and
staff members were present: City Attorney Daniel B. Heid, Police
Commander Steve Stocker, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Innovation and Technology
Director Paul Haugan, Parks, Arts and Recreation Director Daryl
Faber, Finance Director Shelley Coleman; Assistant Finance
Director Keven Fuhrer, Assistant Director of Community
Development Services Jeff Tate, Parks Planning and Development
Manager Jamie Kelly, Economic Development Manager Doug Lein,
Real Property Analyst Josh Arndt, Tourism Coordinator Lorraine
Chachare, Solid Waste and Recycling Supervisor Joan Nelson;
Customer Care Manager Brenda Goodson-Moore, and City Clerk
Danielle Daskam.
II. ANNOUNCEMENT, REPORTS AND PRESENTATIONS
A. Auburn Station Access Improvement Project – Preferred
Alternative Site
The following Sound Transit representatives presented Sound
Transit’s preferred alternative sites for the Auburn Station Access
Improvement Project: Chelsea Levy, Government and Community
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
Page 2
Relations Officer; Sandra Fann, Project Manager; and Karen Kitsis,
Development Director for South King and Pierce Counties.
Using a PowerPoint, Ms. Fann recapped the purpose of the project,
its goals and objectives, scope and timeline. The available budget
for a new Auburn Station garage is $60 million. The project will
increase access for all riders to the Auburn Sounder Station, and
the planning effort will determine the most effective and affordable
mix of improvements. Sound Transit anticipates a preferred
improvement package by the end of 2017. Environmental review
and preliminary design will occur in 2018-2019. Property
acquisition, final design and permitting is anticipated from 2019-
2021. The garage could be open by 2023.
Ms. Fann reviewed the major elements included in cost estimates
for the four potential sites and include: property acquisition,
relocation and interim lots, garage construction, permits and art,
management and administration, non-motorized improvements,
contingencies, and where needed, pedestrian bridges, frontage
improvements, access improvements, and parking technology.
Ms. Kitsis reviewed the four preferred sites for the new garage:
Site 1 First & B Streets Parking Lot – Cost $60.4 Million
This site would create up to 545 net new stalls and 675 total
stalls; it has reasonable access for passengers to platform;
vehicle access via two driveways; there are no major
environmental concerns; there are existing on-site
development rights until 2020; there is a higher potential for
traffic mitigation, and it is a constrained site and requires
right-of-way acquisitions
Site 2 Ace Hardware at West Main and C Street SW – Cost $75.7
Million
This site has the potential for up to 580 net new and total
stalls, it has reasonable access for passengers to platform,
vehicle access via two driveways, no major environmental
concerns, lower potential for traffic mitigation. The site is
considered constrained, requires right-of-way acquisitions
and business relocations, and a requires construction of a
pedestrian bridge.
Site 3 Sound Transit Parking Lot – Cost $80.9 million
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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This site has the potential for up to 525 net new and 635
total stalls, it has the easiest access for passengers to
platform, vehicle access via two driveways, and no major
environmental concerns. The site is extremely constrained
and requires substantially more garage structure per stall.
Site 4 Machinists Union Hall at A Street SW and 2nd Street SW –
Cost $65.3 Million
This site has the potential for up to 550 net new stalls, it has
easy access for passengers to platform, there are no major
environmental concerns, it could be connected to the
existing garage. The site has higher potential for traffic
mitigation, it is a constrained site and right-of-way acquisition
would be required.
Next steps include a presentation to the Auburn Transportation
Advisory Board (TAB) on August 23, 2017. A public open house
will take place September 19, 2017. The timeline for the preferred
alternative recommendation includes:
September 27, 2017 TAB recommendation to the Council
October 9, 2017 City Council Study Session presentation
October 16, 2017 City Council recommendation
November 9, 2017 Sound Transit Capital Committee
November 16, 2017 Sound Transit Board identifies preferred
site
Deputy Mayor Wales questioned whether parking in the Sound
Transit garages will remain free. Ms. Levy responded that Sound
Transit has been evaluating methods for managing parking,
including technology improvements to allow patrons to identify
available parking, re-locate carpool meet-ups out of the garage,
and charges for parking. Ms. Levy stated later this year the Sound
Transit Board will have additional discussion regarding single
occupancy parking permits.
Councilmember Baggett recommended lowering the speed bumps
in the parking garage.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Capital Project Status Report
Assistant Director of Engineering Services/City Engineer Gaub
presented the status report on capital projects.
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
Page 4
The Capital Projects Group of Community Development and Public
Works is currently managing 35 active projects with a total cost of
$58 million. Of these projects, 11 are in the design phase and 24
are under construction. Within the next three months, four
additional projects are expected to enter the construction phase
before the end of the year.
Significant projects underway include: CP1218, the Auburn Way
South Corridor Safety Improvements (Muckleshoot Plaza to
Dogwood Street SE); C222A – 277th-Auburn Way North to Green
River Bridge; CP1511, M Street SE Improvements (3rd Street SE to
East Main), which should be open by September 1, 2017.
There was brief discussion regarding CP1513, 22nd Street NE and I
Street NE Round-a-bout and Improvements and the pedestrian
safety improvements. Assistant Director Gaub stated 22 accidents
have occurred at the intersection since 2011 and six of the
accidents have involved pedestrians or bicyclists. Deputy Mayor
Wales suggested a Channel 21 program to highlight the project.
Project CP1520, B Street NW Reconstruction has started with the
necessary sewer work.
Deputy Mayor Wales requested a conceptual review of the Lea Hill
Road at 104th Avenue project at the October 9th study session.
Project CP1523, Lake Tapps Parkway Preservation is ongoing.
Councilmember Peloza requested information on the location of the
PRV Stations on Lea Hill.
Project CP1701, the Auburn Way South Dynamic Message Sign is
underway east of the bridge over R Street SE. It will be a
permanent variable message sign, which will help during concert
and event seasons.
In response to questions from Councilmember Peloza, Assistant
Director Gaub explained there are several different stages
associated with Project CP1516, Auburn Municipal Airport Runway
Enhancements. The City has applied for a grant for the design
work, and next year, the City will apply for a construction grant for
the project.
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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B. Parks/Open Space Plan
Parks, Arts and Recreation Director Faber and Parks Planning and
Development Manager Kelly presented a brief overview of the
Parks, Recreation and Open Space Plan, with an emphasis on
Chapter 5 relating parks inventory and undeveloped spaces. Using
a PowerPoint, Director Faber stated the Plan provides a six-year
plan and a 20-year vision for Auburn’s park system. The plan
outlines goals and objectives, implementation strategies, capital
improvements, and investment programs for the City’s parks
system. The plan is required in order to be eligible for state and
federal grants.
Director Faber stated the City owns five properties that are not
developed.
Goals of the Parks Department is to: 1) Serve all residents by
providing a broad range of programs and facilities; 2) Provide
healthy balanced activities with a mix of passive and active
recreation opportunities; 3) Provide high quality parks that are well
maintained; 4) Provide a park system that contributes to a positive
image for Auburn; 5) Acquire and manage important open spaces
in the city; 6) Provide a network of pedestrian and bicycle trails; and
7) Expand the existing park inventory where service standards are
not being met, with an emphasis on the West Hill and Lea Hill
areas.
Director Faber discussed the components of a neighborhood park
versus a community park.
Neighborhood parks are primarily designed for non-supervised and
non-organized play, are typically less than five acres, and serve
neighborhoods within a half mile. The City has 23 neighborhood
parks and examples include Shaughnessy Park and Rotary Park.
Community parks provide active and structured recreational
opportunities for all ages. They are typically larger than 10 acres
and have a 1-2 mile service radius. The City has 14 community
parks and examples are Brannan Park and Game Farm Park.
Undeveloped park properties include: West Auburn lake property,
Jacobsen Tree Farm on Lea Hill, Auburndale II, Lakeland nature
area, and the 104th Street property on Green River.
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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Councilmember Wagner questioned whether more access to the
river has been considered at Game Farm Park. Director Faber
responded that no plans have been made for river access at Game
Farm. Director Faber pointed out undeveloped community park
space at 31495 104th Avenue SE, along the Green River. The City
is just starting its master plan for the park property. Nearly two-
thirds of the park is located within the floodplain, and it will likely be
a nature park.
Council and Director Faber briefly spoke about Cedar Lanes Park.
Director Faber stated the department is filling a low spot in the park
to improve the sight corridors in the park. There is no wetland in
the park. The department is also eliminating some non-native plant
species and limbing-up some trees.
Director Faber directed the Council’s attention to the Deferred
Maintenance Plan. Director Faber stated the City is able to
accomplish many of the projects with parks staff, volunteers, and
grants.
Deputy Mayor Wales questioned how the park impact fees will be
used. Director Faber stated a portion will be used for the 104th
Street park property, the West Auburn lake property, and the
Jacobsen Tree Farm Phase 1.
Deputy Mayor Wales inquired regarding homeless in Game Farm
Wilderness Park. Director Faber stated the area is monitored and
highly used by disc golf enthusiasts. It appears that many of the
homeless encampments have either moved up river on the Segale
property or on Muckleshoot Tribal property.
Deputy Mayor Wales suggested installation of lights and longer
hours at Sunset Park.
IV. FINANCE AND ECONOMIC DEVELOPMENT DISCUSSION ITEMS
Councilmember Bob Baggett, chair of the Finance and Economic
Development Special Focus Area, presided over the meeting during
discussion of the Special Focus Area items.
A. Resolution No. 5310 – Solid Waste Contracts
Finance Director Shelley Coleman presented Resolution No. 5310
to extend the Solid Waste Collection Contract with Waste
Management and the Memorandum of Understanding with
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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Republic Services for solid waste services in annexed areas. The
current contract expires December 31, 2017. The extension would
be through September 30, 2019.
In response to questions from Deputy Mayor Wales, Solid Waste
and Recycling Supervisor Joan Nelson stated staff intends to
request new services in the next contract that will cover the entire
city.
B. Fire Relief and Pension Fund
Finance Director Coleman reviewed her memorandum in the
agenda packet regarding the status of the Fire Pension Fund
(FPF). The City is obligated to pay retirement benefits to active
members as of March 1, 1970. The City has 13 retired members,
which includes four beneficiaries. Director Coleman briefly
reviewed how the excess FPF benefit is calculated.
Director Coleman stated the recent actuarial study found the
present value of the future exceeds pension benefits to be provided
to the City is $3,300,526.00, which was 10 percent higher than
expected due to a four percent increase in demographic
experience and six percent increase due to changes in benefit
amounts compared to expectations. The value of the total assets
available to fund future excess pension benefits is $2,412,576.00
leave an actuarial deficiency of $887,950.00. The deficiency does
not include the state tax on fire insurance premiums of
approximately $75,000.00 annually.
Based on the actuary’s recommended contribution schedule,
Director Coleman recommended the City make a $192,000.00
annual contribution to the fund for five years to cover the shortfall.
The annual contribution would be reduced by the amount received
from Fire Insurance Premium Tax revenue. The adjustment will be
included in the next budget amendment.
C. 2016 Comprehensive Annual Financial Report
Assistant Finance Director Kevin Fuhrer presented a PowerPoint
and an overview of the 2016 Comprehensive Annual Financial
Report (CAFR) and primarily reviewed the structure of the
document.
Assistant Director Fuhrer stated staff begins its work on the CAFR
in November and finishes the CAFR in June of the next year.
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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Assistant Director Fuhrer reviewed the Introductory Section, which
includes the list of city officials, the organizational chart, the letter of
transmittal, and the City’s Certificate of Achievement in Financial
Reporting.
The Financial Section includes the Independent Auditor’s Report
on the financial statements, management’s discussion and
analysis, basic financial statements, notes to the financial
statements, required supplementary information, and fund financial
statements and schedules.
The Statistical Section of the CAFR includes 10 years of economic
data.
At 7:43 p.m., Deputy Mayor Wales recessed the meeting for about ten minutes
for a brief intermission. The meeting was reconvened at 7:52 p.m.
D. Resolution No. 5311 – Investment Policy Update
Finance Director Coleman presented Resolution No. 5311, which
adopts a revised investment policy. The existing policy has not
been updated since 2003. Changes include:
· Increased maximum length of investment from 3 years to 5
years
· Removed Banker’s Acceptances and Commercial Paper
· Updated references
· Added Standard & Poor’s (S&P) and Moddy’s minimum
ratings reqirement
The resolution will be presented at the August 21, 2017 Council
meeting for adoption.
E. 2nd Quarter 2017 Financial Report
Finance Director Coleman reviewed the second quarter 2017
status report based on financial data available as of July 25, 2017
for the period ending June 30, 2017 and sales tax information
representing business activity that occurred through April 2017.
The General Fund revenues totaled $34.8 million compared to a
budget of $34.0 million.
Director Coleman noted that sales and use tax generates 28
percent of General Fund revenue, and sales tax revenues are flat.
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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Councilmembers and Director Coleman briefly discussed the
impact of streamlined sales tax and remote sales tax. The City
receives just under $2 million in streamlined sales tax mitigation
revenue from the state.
Property tax revenue totaled $11.0 million, which was 0.7 percent
above budget expectations. The increase is attributable to an
increase in assessed valuation and the use of banked capacity.
The City utility tax revenues exceeded budget by eight percent.
Electric and natural gas revenues exceeded budget by
$121,000.00 and $58,000.00 respectively. Leasehold excise taxes
were also above budget. Cable utility tax revenues were below
budget and could be a timing issue.
Building permit revenue collected through second quarter totaled
$714,000.00 compared to a year-to-date budget of $727,000.00.
However, development services fees are up.
Director Coleman also reviewed charges for services, development
service fees, fines and penalties assessed by the court,
miscellaneous revenue, real estate excise tax, and pet licensing.
Director Coleman briefly reviewed capital project expenditures,
enterprise funds, and the investment portfolio.
F. Economic Development Update
Economic Development Manager Lein, Real Property Analyst
Arndt, and Tourism Coordinator Chachere presented the Economic
Development Update for the second quarter of 2017.
Manager Lein reviewed the following economic statistics:
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
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Manager Lein noted that approximately $42 million worth of
commercial construction will be under review in the third quarter of
2017. The two blocks of South Division Street have not submitted
permits at this time. The Holiday Inn has been approved, but the
Hilton and Wyndham have not yet submitted their applications.
Manager Lein reviewed progress on the ten-year Economic
Development Strategic Plan. Manager Lein reported that to date,
no additional funding or staffing has been requested. Manager
Lein stated that three budget amendments will be proposed in
order to implement more of the Strategic Plan strategies and
include one additional FTE, matching share for the Port grant for
the business incubator and “buy local” program, funding for
marketing and branding.
Strategic Plan highlights include:
· Launch and management of a business incubator
· Continued organization of 3NoNetworking events
End 2nd Qtr. 2017 End 2nd Qtr. 2016
Single Family 110 146
Single Family Value $34,250,066.97 $36,692,061.04
Commercial 180 184
Commercial Value $41,559,958.41* $52,969,188.65
New Business Licenses 113 69
Real Estate Excise Tax $1,665,000.00 $2,068,000.00
Sales Tax Revenue $8,493,000.00 $8,292,000.00
CA.A Page 13 of 48
City of Auburn Council Study Session Meeting Minutes August 14, 2017
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· Improvements to business licensing database; capture
Auburn based employers
· Continue to actively seek investors and developers for
downtown projects
· Develop marketing packages for tourism destinations
· Coordinate efforts among ADA, BIA, Tourism, ED Office,
Chamber of Commerce
· Leverage Auburn’s community of business leaders to reach
peers and cultivate stronger relationships
Real Property Analyst Arndt reviewed other real estate related
tasks performed and not associated with the Strategic Plan,
including sale and lease negotiations, property transfers, and
property management.
Mr. Arndt reviewed Real Estate Tracking System software. The
City owns 440 parcels of land. Through the tracking system, any
City employee can determine when the property was acquired, the
purpose of the acquisition, intended use of the property, and any
restrictions attached to the property, relevant studies or reports the
City has for the property. Through the tracking system staff will be
able to identify potential surplus properties. To date, 72 parcels
have been vetted and updated in the GIS system and another 117
parcels have partial information. Approximately 189 parcels have
been researched to some degree.
Real Property Analyst Arndt reviewed proposed catalyst projects at
GSA Park, the west side of the airport, and the old Farmers Market
building on Auburn Way South. The Strategic Plan also provides
for identifying and compiling deal-ready sites of property where the
phase 1 environmental assessment has been completed, boundary
surveys performed, impact fees determined, etc. Currently, staff
performs the minimal services due to staff constraints.
Real Property Analyst Arndt reviewed efforts on business retention
and attraction. Staff provides limited real estate services to the
business community through access to the commercial real estate
database (CoStar) for site selection and access to public
information the City has on potential sites. Staff is not involved in
lease negotiations.
Tourism Coordinator Chachere reviewed the activities of the
Tourism Board and Lodging Tax Advisory Committee. She noted
increased hotel owner/operator engagement. Ms. Chachere also
CA.A Page 14 of 48
City of Auburn Council Study Session Meeting Minutes August 14, 2017
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spoke about recent hotel acquisitions and new ownership and
remodels and renovations.
There are three pending hotels: Holiday Inn Express located off
Highway 18 at C Street SW, Tru by Hilton at 307 Auburn Way
South, and Wyndham at Auburn Way North and 49th Street NE.
Tourism Coordinator Chachere also spoke about regional and
industry collaborations.
Some of the tourism initiatives underway include: rebranding with a
new tourism website, video and logo; request for proposals for
marketing, media buy and public relations; hotel support services
through monthly concierge newsletters and hotel staff training;
community outreach and engagement; attracting group
travel/conferences; and participating in the 2018 Japan-America
Grassroots Summit for the Seattle area.
Tourism Coordinator Chachere also shared data on hotel stays and
benchmarks. Currently there are seven hotels with 561 room
inventory. Occupancy levels and revenues are increasing
compared to last year.
Economic Development Manager Lein updated the Council on the
Business Improvement Area (BIA) Board.
Economic Development Manager Lein updated the Council on the
following notable projects: Robertson Property Group, Auburn
Development LLC mixed use seven-story project, Teutsch Partners
LLC mixed use seven-story project, SpaceFlight Industries, three
new hotels (discussed earlier), GSA site, North Auburn Logistics,
Dave and Busters, LA Fitness, The Quarters, Vinifera Wine Bar
and Bistro, Lakeland Commons, Geaux Brewing, and Scamp
Brewing.
V. OTHER DICUSSION
There was no other discussion.
VI. NEW BUSINESS
There was no new business.
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City of Auburn Council Study Session Meeting Minutes August 14, 2017
Page 13
VII. MATRIX
Deputy Mayor Wales requested the addition of the following items to a
future study session agenda: Council Chamber usage-City facilities usage
by outside groups and traffic impact and mitigation fees and how they are
being used.
Mayor Backus asked if the items are in addition to the items requested for
the August 28th meeting. Deputy Mayor Wales responded in the
affirmative. Mayor Backus requested Deputy Mayor W ales respond to
Mayor Backus’s email requesting additional information/detail on the items
scheduled for the August 28th study session meeting.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 9:58 p.m.
APPROVED this _____ day of _________________, 2017
_____________________________ _____________________
LARGO WALES, DEPUTY MAYOR Danielle Daskam, City Clerk
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CA.A Page 17 of 48
City Council Study Session
February 8, 2016 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 5:30 p.m. in the
Council Chambers at Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, John Holman, Yolanda Trout, and Rich Wagner.
Councilmember Bill Peloza arrived at 5:53 p.m.
Officials, department directors and staff members present
included: Mayor Nancy Backus, City Attorney Daniel B. Heid, Police
Commander Mark Caillier, Director of Community Development and
Public Works Kevin Snyder, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Assistant Director of
Community Development Services Jeff Tate, Urban Design Planner
Lauren Flemister, Utilities Engineering Manager Lisa Tobin, Water
Quality Program Coordinator Chris Thorn, Storm Drainage Engineer
Tim Carlaw, Parks, Arts and Recreation Director Daryl Faber,
Innovation and Technology Director Paul Haugan, Innovation and
Technology Operations Manager Ashley Riggs, Community
Healthcare Consultant Pat Bailey and Deputy City Clerk Shawn
Campbell.
II. Announcements, Reports, and Presentations
Deputy Mayor Wales thanked the full Council for the discussion from the
last Study Session meeting. She encouraged the Council to fully discuss
all items on the agenda.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Main Street Urban Design Report (20 Minute Presentation/10 Minute
Q&A) (Snyder)
Urban Design Planner Flemister and Brice Maryman from MIG/SvR
Landscape Architects presented the Main Street Urban Design
report to Council.
Mr. Maryman stated the design goal is to redefine downtown Main
Street, to provide access to downtown for all of the residents, to
Page 1 of 4
CA.A Page 18 of 48
promote downtown as a neighborhood, to strengthen downtown's
spaces and to encourage economic development.
Mr. Maryman explained his firm has currently developed two
different designs for the downtown core, "Rail Rooms" and "Rivers
and Eddies". There are pros and cons for each idea. They
are working with the staff to incorporate the two ideas
together. Some of the issues being considered are onstreet parking,
keeping as many parking spaces as possible, considering the street
as a one way street, and incorporating the designs of the B Street
Plaza. They are also considering the mural lot for redevelopment
into a green space downtown and other publicly owned areas for
development opportunities, and adding a protected crossing to the C
Street railroad crossing.
Mr. Maryman explained the next step to complete the final design
phase of the project is to gather staff final input, hold a final public
information session, finalize the streetscape design, develop
phasing planning level and cost and provide final presentation to the
Council.
Councilmember DaCorsi said he liked the idea of a protected
crossing at C Street, which would make the walkability in that area
better.
Councilmember Peloza stated he would like to see rain gardens.
B. NPDES Annual Report and Stormwater Management Program Plan
(10 Minute Presentation/ 10 Minute Q&A (Snyder)
Water Quality Program Coordinator Thorn and Strom Drainage
Engineer Carlaw presented the National Pollutant Discharge
Elimination System (NPDES) Annual Report and Stormwater
Management Program to Council.
Storm Drainage Engineer Carlaw introduced the 2015
NPDES Municipal Permit and the 2016 Stormwater Management
Program. He explained the issuance of this type of permit
has become more stringent with tighter regulations.
Water Quality Program Coordinator Thorn reviewed why the City is
required to have the stormwater permit, the requirements for the
permit and how the City is in compliance with the permit. The City is
required to provide public education and outreach within the
community. The City must manage illicit discharge detection and
elimination and control runoff from new and redeveloped
construction sites. The City's Maintenance and Operations
Department also maintains all the City storm ponds.
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CA.A Page 19 of 48
Storm Drainage Engineer Carlaw reviewed the Storm Water
Management plan for 2016.
The significant activities include implementation of the Low Impact
Development Standards, adoption of a new stormwater
management manual and development of Low Impact Development
maintenance standards and levels of service.
Councilmember Wagner asked if the City upgrades the culverts to
allow fish to pass through. Storm Drainage Engineer Carlaw
explained each culvert is reviewed on a case by case basis.
Councilmember Peloza asked if the car wash kits are being utilized
by residents. Storm Drainage Engineer Carlaw stated fewer
businesses are allowing carwashes on their property.
Councilmember DaCorsi asked about the response to reports of
pollution. Storm Drainage Engineer Carlaw explained a call is made
to the Maintenance and Operations Department, and they
investigate if there is a problem. If an issue is discovered, staff
members start with education of the property owner and work on
mitigation of the pollution.
C. Valley Regional Fire Authority Interlocal Agreement for GIS Services
(10 Minute Presentation/15 Minute Q&A (Haugan)
Innovation and Technology Manager Riggs introduced the proposed
Interlocal Agreement between the City and Valley Regional Fire
Authority for GIS services. He explained the City has been providing
these services in the past, and this agreement simply formalizes the
arrangement.
D. Council Retreat Goals (5 Minute Presentation/10 Minute Q&A)
(Hinman)
Mayor Backus introduced Community Healthcare Consultant Bailey.
Ms. Bailey thanked Mayor and Council for making Healthy
Cities their number one Strategic Plan goal. She is promoting a
healthy life for all ages. She has established partnerships with
providers in the area including MutiCare, who wants to work with the
City on this program, and six other partners. She stated the City
needs to increase opportunities for healthy food options and provide
a full spectrum of mental health and social services. She explained
the City has developed a Blue Ribbon Committee to make
recommendations and help promote a Healthy City. The first
meeting of the Blue Ribbon Committee will be next month.
Councilmember Wagner stated the Committee needs to work on
priorities and costs for the programs. Ms. Bailey stated she is
currently working on grants and involving a large network of Page 3 of 4
CA.A Page 20 of 48
volunteers.
Councilmember Peloza stated the Auburn International Farmers
Market allows people to use their EBT cards at the market.
IV. OTHER DISCUSSION ITEMS
There was no other discussion.
V. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 7:10 p.m.
APPROVED THIS _______ DAY OF ____________________, 2017.
________________________ _________________________
Largo Wales, Deputy Mayor Shawn Campbell, Deputy City Clerk
Page 4 of 4
CA.A Page 21 of 48
City Council Study Session
February 22, 2016 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 5:30 p.m. in the
Council Chambers at Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Largo Wales, Bob Baggett,
John Holman, Bill Peloza, Yolanda Trout-Manuel, and Rich
Wagner. Councilmember Claude DaCorsi was excused.
City officials, department directors and staff members present
included: Mayor Nancy Backus, City Attorney Daniel B. Heid, Police
Chief Bob Lee, Director of Administration Dana Hinman, Economic
Development Manager Doug Lein, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Planning Services Manager Jeff
Dixon, Innovation and Technology Director Paul Haugan, Parks,
Arts and Recreation Director Daryl Faber, Arts Coordinator Maija
McKnight, Arts and Events Manager Julie Krueger, Finance Director
Shelley Coleman, Human Resources and Risk
Management Director Rob Roscoe, and Deputy City Clerk Shawn
Campbell.
II. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Auburn Avenue Theater Update (15 Minute Presentation/30 Minute
Q&A) (Faber)
Director Faber explained the City is approximately half way though
its lease agreement for the Auburn Avenue Theater. The City will
need to start planning early for the future of the theater.
Director Faber stated staff is considering four scenarios. Scenario
No. 1 is to continue the lease program as it is now. Scenario No. 2 is
purchase the theater outright and make needed upgrades. Scenario
No. 3 is to purchase the theater and rebuild the interior and Scenario
No. 4 to allow for a property acquisition opportunities to develop a
theater at a different site. He explained the City would apply for
grants for long term investments in the Theater, but the granting
jurisdiction will require the City to have more than a lease prior to
awarding funds.
Page 1 of 4
CA.A Page 22 of 48
Councilmember Holman stated the community needs a venue of this
type and size.
Councilmember Wagner stated he would like to see the lobby and
back space upgraded. He also wants to ensure the historic feel of
the theater is maintained.
Councilmember Peloza asked if the City can vacate the alley
between the theater and the adjacent property. Director Faber
stated that is something that is under consideration.
B. Expiration of Existing Temporary and Portable Sign Allowance (5
Minute Presentation/5 Minute Q&A (Snyder)
Planning Services Manager Dixon presented Council with the
temporary sign code allowances. The City implemented temporary
sign code allowances to allow additional signs. The temporary sign
code allowances have been extended four times, and there is a
sunset clause. The options staff are asking Council to consider are:
adopt a new ordinance to extend the temporary allowances or adopt
a new ordinance that permanently incorporates the allowances into
the sign code.
Councilmember Holman stated these allowances were originally put
in place during the great recession. The City has not fully
recovered. He would like to see the allowances incorporated into
the sign code permanently.
Councilmember Wagner stated the comprehensive sign plan needs
to include electronic signs.
Councilmember Baggett stated he wants to be careful to mitigate the
light pollution from electronic signs.
C. Capital Project Status Report and GIS Tool (10 Minute
Presentation/5 Minute Q&A) (Snyder)
Assistant City Engineer Sweeting and Capital Projects Manager
Vondrak presented Council with the Capital Projects Status report
incorporating the new GIS tool on the City website.
Deputy Mayor Wales asked how often the data is updated and who
is responsible to input the data. Capital Projects Manager Vondrak
explained the project managers are responsible for inputting the
data for each of their projects and keeping the information up to
date.
Council questioned the unspent funds for preservation projects.
Mayor Backus explained the underspending on the preservation Page 2 of 4
CA.A Page 23 of 48
projects is partially a philosophy discussion. There are too many
projects to get done so staff on paper, but the number of proposed
projects are not realistic with time allowances and current staffing.
D. 4th Quarter 2015 Financial Report (10 Minute Presentation/5 Minute
Q&A) (Coleman)
Director Coleman provided Council with the 2015 year end final
report. She reminded Council this is the cash basis report. She
stated the revenues came in $2 million over what was anticipated,
and the expenditures were $3 million less than budgeted. Some of
the taxes came in below what was anticipated, and the sales tax for
construction came in higher than anticipated.
Councilmember Holman asked about the General Fund summary.
He asked why there is a negative amount in the transfer-in category.
Director Coleman explained this is from an Innovation and
Technology transfer that was anticipated but did not happen.
Councilmember Peloza stated the Cemetery Fund looks great. He
stated the animal licensing looks like it is improving. Director
Coleman stated the City has issued less licenses in 2015 than
in 2014.
E. Council Retreat Goals (5 Minute Presentation/10 Minute Q&A)
(Hinman)
Economic Development Manager Lein updated Council on progress
on the Council Retreat Goal of "Increase of Middle Income Jobs". He
explained the growth of middle income jobs is important
because they are the jobs that create expendable incomes. He is
working with various partners to develop stronger resources in the
community to allow residents the ability to attain the middle income
jobs and have the resources to keep them. He explained the
Economic Development Plan that is currently being developed will
have strategies to assist with this goal.
Councilmember Wagner stated he is interested in making sure the
incentives that are offered to companies will work.
III. EXECUTIVE SESSION
At 7:17 p.m., Deputy Mayor Wales recessed the meeting to executive
session for approximately ten minutes in order to discuss
pending/potential litigation pursuant to RCW 42.30.110(1)(i). City
Attorney Heid, Director Roscoe and Director Coleman attended the
executive session. No action was anticipated following the executive
session.
The meeting was reconvened at 7:27 p.m.
Page 3 of 4
CA.A Page 24 of 48
IV. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 7:27 p.m.
APPROVED THIS _______ DAY OF ____________________, 2017.
_________________________ __________________________
Largo Wales, Deputy Mayor Shawn Campbell, Deputy City Clerk
Page 4 of 4
CA.A Page 25 of 48
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 21, 2017 City Council Meeting
Date:
August 30, 2017
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:September 5, 2017 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 26 of 48
Page 1
CITY COUNCIL
MEETING MINUTES
August 21, 2017 7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:02 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, Bill Peloza, Yolanda Trout-Manuel, and
Rich Wagner. Councilmember John Holman was excused.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were also present Finance
Director Shelley Coleman, City Attorney Daniel B. Heid, Police
Commander Mark Caillier, Innovation and Technology Director
Paul Haugan, Assistant Director of Engineering Services/City
Engineer Ingrid Gaub, Director of Administration Dana Hinman and
Deputy City Clerk Shawn Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Mayor Backus recognized the Blue Ribbon Committee on Healthy Auburn.
The Committee is focusing on behavioral health. The Committee created
at course called R.E.A.D.Y. (Real Emergency Aid Depends on You). It is a
one hour first aid course on behavioral health. It is the only program of its
kind in the nation. With the assistance of City Attorney Heid the program
has been copyrighted and provided to other jurisdictions for training.
Mayor Backus recognized Director Coleman and the Finance Department
for receiving the Government Finance Officers Association Award for
Distinguished Budget Award.
III. APPOINTMENTS
A. Boards & Commission Appointment
CA.B Page 27 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 2
City Council to approve the appointment of James Jeyaraj to the
Parks and Recreation Board for three year term to expire
December 31, 2019.
Deputy Mayor Wales moved and Councilmember Trout-Manuel
seconded to confirm James Jeyaraj to the Parks and Recreation
Board
MOTION CARRIED UNANIMOUSLY. 6-0
IV. AGENDA MODIFICATIONS
There was no agenda modification.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
No one came forward to speak.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett, chair of the Finance ad hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.2 million and claims vouchers and wire
transfers in the amount of approximately $5.7 million for the periods
August 3, 2017 to August 16, 2017, respectively. The ad hoc committee
recommends approval of the claims and payroll vouchers as described on
the Consent Agenda.
Deputy Mayor Wales, chair of the ad hoc committee on the $20.00 car
license fee, stated the ad hoc committee has completed their review of
the issue. The Committee does not believe the City should impose a
$20.00 car tab fee.
CA.B Page 28 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 3
Councilmember DaCorsi stated the gap between what is currently
budgeted and the need is not possible to meet at this time. He suggested
the City create a special fund for roads. The Council would allocate
additional funds to the special fund each year until the roads are fully
funded.
Councilmember Baggett explained he wants the City to create a special
preservation account from a fund balance transfer offered by Mayor
Backus and REET funds reallocated from the department budgets for a
total of $2.9 million. Then Council should add additional funds to the
special preservation account annually.
Councilmember Peloza stated he voted for the ST3 bill and he voted for
the $20 Car Tab fee. When he received his car tabs in 2017 they were
three times higher than they were in 2016. He did not realize when he
voted for ST3 what effect it would have on his car tabs. He does not want
to add an additional fee to the citizens.
Deputy Mayor Wales asked City Attorney Heid how the Council can act on
this issue. City Attorney Heid explained the Transportation Benefit District
Board will need to have this issue brought back before them for
consideration.
Deputy Mayor Wales asked how the Council can consider starting a
reserve account and requiring funds be added to it each year. City
Attorney Heid said he will work with the Finance Department and bring
something back to the full Council for consideration.
Councilmember Wagner stated the City can apply for preservation grants
from Puget Sound Regional Council as long as those funds are available.
Deputy Mayor Wales moved and Councilmember DaCorsi seconded to
request a meeting of the Transportation Benefit District Board be held to
discuss the $20.00 Car tab fee.
MOTION CARRIED UNANIMOUSLY. 6-0
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of City Council study session meetings for: April 10,
2017; January 25, 2016; November 30, 2015; December 14,
2015
CA.B Page 29 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 4
B. Minutes of the August 7, 2017 $20 Car Tab Fee Ad Hoc
Committee Meeting
C. Minutes of the August 7, 2017 Regular City Council Meeting
D. Claims Vouchers (Coleman)
Claims Vouchers 445238 through 445487 in the amount of
$5,156,593.88 and two wire transfers in the amount of $537,474.95
and dated August 21, 2017
E. Payroll Vouchers (Coleman)
Payroll check numbers537461 through 537484in the amount of
$552,138.37, electronic deposit transmissions in the amount of
$1,619,454.89 for a grand total of $2,171,593.26 for the period
covering August 3, 2017 to August 16, 2017.
F. Public Works Project No. MS1510 (Snyder)
City Council to approve Final Pay Estimate No. 2 to Contract No.
17-01 in the amount of $9,197.43 and accept construction of
Project No. MS1510, 104th Avenue SE building demolition
G. Public Works Project No. CP1512 (Snyder)
City Council to approve Final Pay Estimate No. 8 to Contract No.
16-13 in the amount of $0.00 and accept construction of Project
No. CP1512, 2015 Sewer Repair and Replacement
H. Public Works Project No. CP1621 (Snyder)
City Council to approve Final Pay Estimate No. 2 to Contract No.
17-08 in the amount of $14,285.25 and accept construction of
Project No. CP1621, Emergency Airport Hangar Beam
Replacement
Deputy Mayor Wales moved and Councilmember Baggett seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
CA.B Page 30 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 5
X. RESOLUTIONS
A. Resolution No. 5310
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to amend the termination dates of the
Comprehensive Agreements for Solid Waste Collection in annexed
areas between the City and Republic Services Inc., and to extend
the Solid Waste Collection Contract between the City and Waste
Management
Deputy Mayor Wales moved and Councilmember Trout-Manual
seconded to approve Resolution No. 5310.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 5311
A Resolution of the City Council of the City of Auburn, Washington,
approving the Policy and Procedures for Investment Practices
Deputy Mayor Wales moved and Councilmember Baggett
seconded to approve Resolution No. 5311.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 5312
A Resolution of the City Council of the City of Auburn, Washington,
amending Section F, City Clerk Fees, of the current City of Auburn
Master Fee Schedule
Deputy Mayor Wales moved and Councilmember DaCorsi
seconded to approve Resolution No. 5312.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 5313
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an interagency agreement
between the City of Auburn and the Washington State Department
of Transportation relating to a project on Auburn W ay South from
SR-18 to 17th Street SE
Councilmember Peloza moved and Councilmember Baggett
seconded to approve Resolution No. 5313.
CA.B Page 31 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 6
Deputy Mayor Wales stated this item was not brought before
Council at a Study Session. Assistant Director Gaub explained this
item is budgeted and a part of the City’s Transportation
Improvement Plan. When WSDOT decided to do the road work in
this area, they agreed to partner with the City to do the signal
improvements at the same time. Saving the City from having to do
the road repairs after the work is complete. Deputy Mayor Wales
wants to ensure the infrastructure is replaced at the same time.
Assistant Director Gaub explained the work is only for the signal
improvements. The infrastructure replacement is not needed at this
time.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Councilmember Peloza reported he attended the South King
County Transportation Board meeting and the Metropolitan Solid
Waste Advisory Committee meeting.
Councilmember Trout-Manual reported she attended the National
League of Cities HELO (Hispanic Elected Local Officials)
Conference and the Domestic Violence Regional Taskforce.
Councilmember Baggett reported he attended a graduation
ceremony for the mothers of children at Mt Baker Middle School
who have attended summer session English classes.
B. From the Mayor
Mayor Backus reported she attended the Regional Gang and Gun
Violence meeting, the Kids Summer Stage, the Rotary Club’s 60th
Anniversary meeting, the West Hill Community Picnic, the Summer
Sounds event, the Auburn Fest event, the 68th Annual NW
Firefighters Golf Tournament, a graduation for the parents of Mt.
Baker Middle School students who took a summer session English
class, the CERT graduation and the Sunset Park Community
Picnic.
Mayor Backus also participated as judge for a fried chicken contest
and with a Tamba Youth delegation visit from the Tamba Sister
City program.
CA.B Page 32 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 7
XII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:00 p.m.
APPROVED THE ______ DAY OF SEPTEMBER, 2017.
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk’s
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk’s Office.
Internet: http://www.auburnwa.gov
CA.B Page 33 of 48
City of Auburn Council Meeting Minutes August 21, 2017
Page 8
CA.B Page 34 of 48
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
August 30, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 445488 through 445669 in the amount of $937,877.34
and six wire transfers in the amount of $192,828.32 and dated September 5, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:September 5, 2017 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 35 of 48
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
August 30, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 537485 through 537501 in the amount of $732,971.05
and electronic deposit transmissions in the amount of $1,609,580.09 for a grand total
of $2,342,551.14 for the period covering August 17, 2017, to August 30, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:September 5, 2017 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 36 of 48
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1501
Date:
August 28, 2017
Department:
CD & PW
Attachments:
Budget Status Sheet
Final Pay Estimate No. 5
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 5 to Contract No. 16-09 in the amount of
$17,608.05 and accept construction of Project No. CP1501, Traffic Signal Safety
Improvements project.
Background Summary:
This project constructed various traffic signal safety improvements at the following
locations:
• 15th Street NW and West Valley Hwy
• 15th Street NW and ‘C’ Street NW
• 15th Street NE and ‘A’ Street NE
• 15th Street NE and ‘D’ Street NE
• 15th Street NE and Auburn Way North
• Harvey Road NE and ‘I’ Street NE
• Harvey Road NE and 8th Street NE
• 8th Street NE and Auburn Way North
The improvements included flashing yellow arrow left turn operations, auxiliary signal
heads, signal head backplates with yellow reflective tape, and new traffic signal
cabinets.
No project budget contingency remains in the 102 Fund.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:September 5, 2017 Item Number:CA.E
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AUBURN * MORE THAN YOU IMAGINEDCA.E Page 38 of 48
Project No: CP1501 Project Title:
Project Manager: Matthew Larson
Permission to Advertise
Initiation Date: 2/25/2015 Project Update
Advertisement Date: 8/18/2016 Permission to Award
Award Date: 9/19/2016 Change Order
Contract Final Acceptance
Funding Prior Years 2015 (Actual)2016 (Actual)2017 Total
102 Fund - City Costs 0 25,983 0 23,924 49,907
102 Fund - Federal Grant 0 0 37,544 375,031 412,575
Total 0 25,983 37,544 398,955 462,482
Activity Prior Years 2015 (Actual)2016 (Actual)2017 Total
Design Engineering - City Costs 0 25,983 23,924 0 49,907
Construction Contract Bid 0 0 0 339,000 339,000
Change Order No. 1 0 0 0 17,108 17,108
Line Item Changes 0 0 0 (13,382)(13,382)
Construction Engineering - City Costs 0 0 13,620 42,662 56,282
Construction - Auburn PD 0 0 0 13,567 13,567
Total 0 25,983 37,544 398,955 462,482
Prior Years 2015 (Actual)2016 (Actual)2017 Total
*102 Funds Budgeted ( )0 (25,983)(37,544)(398,955)(462,482)
102 Funds Needed 0 25,983 37,544 398,955 462,482
*102 Fund Project Contingency ( )0 0 0 0 0
102 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
BUDGET STATUS SHEET
Traffic Signal Safety Improvements
Date: 8/24/2017
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP1501-Traffic Signal Safety Improvements\3.00 Project Management\3.20 Budget\Traffic Signal Safety
Improvements BudgetStatusSheet.xls 1 of 1CA.E Page 39 of 48
CA.EPage 40 of 48
CA.E Page 41 of 48
CA.E Page 42 of 48
Citywide Traffic Signal Safety Improvements 15th NW & WVH 15th NW & C St SW 15thNE& A St NE15thNE& D St NE15thNE& Auburn Way North 8thNE& Harvey Rd/M St NEHarvey Rd & I St NE8thNE& Auburn Way North- FYA: All directions- Backplates- Retroreflective Tape- Auxiliary Signal Heads- FYA: N/S Directions(New Cabinet)- Backplates- Retroreflective Tape- Auxiliary Signal Heads- FYA: All directions (NewCabinet)- Backplates- Retroreflective Tape- Auxiliary Signal Heads- FYA: All directions (NewCabinet)- Backplates- Retroreflective Tape- Auxiliary Signal Heads- Auxiliary Signal Heads- FYA: N/S directions(New Cabinet)- Auxiliary Signal Heads- FYA: E/W Directions - Backplates- Retroreflective Tape- Auxiliary Signal Heads- FYA: E/W Directions - Backplates- Retroreflective Tape- Auxiliary Signal HeadsVicinity MapCP1501LEGENDFYA = Flashing Yellow ArrowMap is not to ScaleNCA.EPage 43 of 48
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1502
Date:
August 28, 2017
Department:
CD & PW
Attachments:
Budget Status Sheet
Vicinity Map
Map
Budget Impact:
$TBD
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1502, 'A' Street
SE and 37th Street SE Traffic Signal.
Background Summary:
The 'A' Street SE and 37th Street SE Traffic Signal project (Project) consists of
improving safety at the intersection of 'A' Street SE and 37th Street SE by installing a
complete traffic signal, widening the roadway to accommodate a U-turn for future
access management, upgrading street lighting, and installing ADA complaint curb
ramps.
Advertising for construction bids is expected in mid-September with construction
anticipated to begin in October 2017. Construction of the Project is expected to last 5
months, which includes procurement time for the traffic signal poles.
Budget Considerations:
Unless bids are lower than expected, it is anticipated that awarding would require
a project budget increase in the 102 Arterial Streets Fund of $123,406.00. The actual
amount of this increase (if any), will be addressed in the award consent item brought
to Council.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:September 5, 2017 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 44 of 48
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 45 of 48
Project No: CP1502 Project Title:
Project Manager: Luis Barba
Project Update
Initiation Date: February 23, 2016 Permission to Advertise
Advertisement Date: Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2015 (Actual) 2016 (Actual)
2017 Future (2018)Total
102 Fund - Federal Grant 8,295 95,115 688,850 792,260
102 Fund - Unrestricted 1,933 41,091 99,220 142,244
Total 0 10,228 136,206 788,070 934,504
Activity Prior Years 2015 (Actual) 2016 (Actual)
2017 Future (2018)Total
Pre-Design Engineering - City Costs 9,873 1,952 11,825
Design Engineering - City Costs 356 25,048 10,000 35,403
Design Engineering - Consultant Costs 108,497 41,506 150,003
Design Engineering-Other 710 1,084 1,794
Property Acquisition 19,585 19,585
ROW Property Acquisition - Consultant Costs 12,000 12,000
ROW- City Cost 14,000 14,000
ROW- Other 2,000 2,000
Construction Contract Estimate 408,300 300,000 708,300
Construction Contract Contingency 60,000 60,000
Construction Engineering - City Costs 15,000 10,000 25,000
Construction Engineering - Consultant Costs 5,000 5,000 10,000
Construction Engineering - Testing 4,000 4,000 8,000
Total 0 10,228 136,206 532,475 379,000 1,057,910
Prior Years 2015 (Actual) 2016 (Actual)
2017 Future (2018)Total
*102 Funds Budgeted ( )0 (10,228) (136,206) (788,070) 0 (934,504)
102 Funds Needed 0 10,228 136,206 532,475 379,000 1,057,910
*102 Fund Project Contingency ( )0 0 0 (255,595) 0 0
102 Funds Required 0 0 0 0 379,000 123,406
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
37th St SE and A ST SE Traffic Signal
Date: August 22, 2017
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
102 Arterial Street Budget Status
H:\PROJ\CP1502-A St SE & 37th St SE Traffic Signal Improv\3.00 Project Management\3.20 Budget\CP1502_Budget
Status Sheet.xlsx 1 of 1CA.F Page 46 of 48
1,549.3
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet1,549.3774.60
1:9,296
Vicinity Map-"A" St SE and 37th St SE Traffic Signal
1in =775 ft
8/22/2017Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
CA.F Page 47 of 48
CA.F Page 48 of 48