HomeMy WebLinkAbout08-07-2017 Special Ad Hoc MinutesWASHINGTON
CAR TAB AD HOC COMMITTEE
MEETING MINUTES
August 7, 2017 6:00 PM
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 6:02 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Ad hoc Committee members present: Deputy Mayor Largo Wales,
ex officio; Claude DaCorsi, and Bob Baggett. Member Bill Peloza
arrived at 6:07..
Mayor Nancy Backus, Councilmember Yolanda Trout -Manual, and
Councilmem.ber Holman were in attendance. The following
department directors and staff members were present: City
Attorney Dan Heid, Assistant Director of Engineer Services/City
Engineer Ingrid Gaub, Police Commander Dan O'Neil, Parks, Arts
and Recreation Director Daryl Faber, Finance Director Shelley
Coleman, Director of Administration Dana Hinman, and Deputy City
Clerk Shawn Campbell.
II. CONSENT AGENDA
A. Minutes of the July 3, 2017 Ad Hoc Committee Meeting
Councilmember DaCorsi moved and Councilmember Baggett
seconded to accept the consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
III. COUNCIL AD HOC COMMITTEE DISCUSSION ITEMS
A. Discussion of the Full Spectrum of Issues Regarding the $20
Car Tab Fee
Director Coleman reviewed the REET Funds that staff stated can
be delayed for 2017 and 2018 and the fund balance transfer the
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City of Auburn Car Tab Ad Hoc. Committee__ Meeting Minutes August 7, 2017
Mayor offered to help support roads for a total of $2,891;500.00:
She reminded Council these are all one-time funds, and the
projects will need to be funded in the future. She also stated the
State has signed their budget, and the Streamline Sales Tax that
the City receives has been reduced in the next budget. The
legislature is also looking at the Marketplace Fairness Act that
could reduce funds to the City.
Councilmember DaCorsi provided the ad hoc committee members
a PDF of a slideshow from a different pavement rating company. It
has a list of what they use to create their pavement rating.
Assistant Director Gaub explained there are various vendors to do
the pavement ratings. City staff always review the road prior to
work to confirm they agree with the rating from the vendor. The
other jurisdictions in the area are trying to get to a PCI of 70. An
additional factor that needs to be considered is whether to replace
the underground infrastructure once the roads deteriorate or fail
and construction is underway. The water utility would need
additional funds to replace the underground equipment.
Councilmember DaCorsi stated the Council cannot currently fund
the full $7 million a year. The Council needs to find an amount that
is sustainable. He suggested starting with $1 million this year and
then the next budget cycle allocate an additional $500,000.00, and
then add additional funds annually.
Councilmember Baggett stated the City needs to establish a
reserve account for road preservation.
Deputy Mayor Wales explained this needs a long term solution, it
will have to be done gradually. She requested staff develop a multi-
year plan that shows the funds needed to be allocated each year
and any additional staffing that would be needed. Director Coleman
stated she will need a list of critical roads over the next 5 years and
the estimated costs of repair or replacement. She can then work on
developing a list.
Councilmember Peloza asked if the ad hoc committee is interested
in using the REET funds from items that can be delayed to put
towards roads. He is not in favor of a $20 car tab fee based on the
other taxes for the residents of Auburn.
Councilmember Baggett stated he would like to finish this ad hoc
committee and make a recommendation to full Council.
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City of Auburn Car Tab Ad Hoc Committee Meetinq Minutes August 7. 2017
Deputy Mayor Wales stated this subject is larger than the $20 car
tab fee, and the Council will need to develop a long range plan.
Councilmember DaCorsi moved and Councilmember Baggett
seconded to take $2,891,000.00 million (from REET funds and a
fund balance transfer) to be added into the road projects budget.
Deputy Mayor Wales stated she does not want to take away the
funds designated to rebuild the 10th hole of the golf course.
MOTION CARRIED UNANIMOUSLY. 4-0
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 6:58 p.m.
APPROVED THIS 21th DAY OF August, 2017.
Depu y MlWor Wales, Chair Shawn Campbell, Deputy City Clerk
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City .of_Auburn Car Tab -Ad Hoc Committee Meeting Minutes August 7, 2017
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