HomeMy WebLinkAbout04-10-2017 MinutesWASHINGTON
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
APRIL 10, 2017 — 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall located at 25 West Main Street,
Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, Bill Peloza, and Yolanda Trout -Manuel.
Councilmember Rich Wagner arrived at 5:31 p.m. Councilmember
John Holman was excused.
Department directors and staff members present included: City
Attorney Daniel B. Heid, Police Chief Bob Lee, Community
Development and Public Works Director Kevin Snyder, Utilities
Engineering Manager Lisa Tobin, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Capital Projects Manager
Ryan Vondrak, Project Engineer Luis Barba., Water Utility Engineer
Susan Fenhaus, Senior Planner Thaniel Gouk, Director of
Administration Dana Hinman, Innovation and Technology Director
Paul Haugan, Parks, Arts and Recreation Director Daryl Faber,
Assistant Director of Public Works Services Randy Bailey, and City
Clerk Danielle Daska.m.
II. ANNOUNCEMENT, REPORTS AND PRESENTATIONS
Deputy Mayor Wales an she would like to discuss the provision of
food for Councilmembers during study sessions under New Business.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Ordinance No. 6648
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Section 9.96.030 of the Auburn City
Code relating to vehicle trespass
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City .of Auburn Council Meeting Minutes April 10, 2011
City Attorney Heid and Police Chief Lee presented Ordinance No.
6648, which relates to vehicle trespass.
City Attorney Heid explained the code amendment is needed to
address a trespass violation for a person who knowingly enters or
remains unlawfully in a vehicle without the permission of the owner
but has not yet done anything that would indicate an intent to
commit a crime. The ordinance would provide a tool that could
assist the police before a more serious crime occurs, such as theft
of property or auto theft.
Councilmember Trout -Manuel asked about the use of private home
security cameras. Chief Lee explained that the use of home
cameras is not addressed in Ordinance No. 6648, but the police
can use private security cameras and recordings to identify
suspects and make arrests.
Councilmember Peloza expressed support for the ordinance.
IV. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS
Councilmember Rich Wagner, chair of the Public Works and Community
Development Special Focus Area, presided over the meeting during
discussion of the Special Focus Area items.
A. Street Sweeping Program
Assistant Director Bailey discussed the new functionality relating to
street sweeping.
Each January, the Vegetation Supervisor develops a new street
sweeping schedule. The new street sweeping schedule, which
runs from March 1 through the end of September, is posted on the
City's web site by February 1St. Any adjustments to the schedule or
sweeping day are usually made during the off-season. Residents
are able to access the street sweeping schedule by entering their
address or finding their address on the color -code street sweeping
map.
There are 19 separate sweeping zones in the city. When a new
development/neighborhood is developed, the city staff review
adjacent sweeping zones and garbage routes and will incorporate
the new neighborhood into a zone until the routes are reconfigured
in the next year.
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City of Auburn Council Meeting Minutes April 10, 2017
The City has two full-time vacuum sweepers along with one back
up sweeper.
Deputy Mayor Wales expressed concern with leaves in the
roadway. Assistant Director Bailey advised that October 1st
through the end of the year is dedicated to leaf sweeping.
Assistant Director Bailey reported that staff members are working
on several short videos for YouTube that will educate residents on
yard waste and street sweeping services.
B. Capital Projects Update and Featured Capital Project
Discussion
Capital Projects Manager Vondrak presented a PowerPoint for the
overall status of capital projects and a general preview of current
and upcoming construction activities.
Four projects have been completed in 2017. Ten projects are
currently under construction and 13 additional projects will be under
construction by summer of 2017.
Manager Vondrak reviewed the M Street SE Improvements (3rd
Street SE to East Main Street) Project that will be under
construction this summer and will require a full closure of M Street
SE. The project includes the replacement of storm, sanitary sewer
upgrades, water services, ITS, curbs, gutters and sidewalks, and
full depth pavement repair and overlay.
The M Street SE project will require the full closure of M Street SE
for two months. Closing the roadway will reduce the construction
time by half, and staff anticipate having the road open by
September 1, 2017. Public outreach it occurring now. Advance
notice will be signed and the detour will be signed.
Project Engineer Luis Barba presented a general project update for
the Fulmer Wellfield Improvements Project. Using a PowerPoint
presentation, Engineer Barba identified the location of the project in
the vicinity of 5th Street NE and K Street NE and described some of
the components of the project.
Water Utility Engineer Susan Fenhaus reviewed the history of the
Fulmer Wellfield. In the early 1970's, Well 2 was drilled and put on
line. In 1999, Well 6 was added along with a new well house. The
corrosion facility was put on line in 2002. In 2009, it was
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City of. Auburn Council Meeting Minutes April 10, 2017
discovered one of the well pumps failed in Well 6. A short time
later, Well 2 failed. The Fulmer Wellfield Study took place from
2012 to 2015. The study found that the wells should run near
continuously for optimum operation. Once restored, Wells 2 and 6
Will provide thirty percent of Auburn's independent water supply.
Design of the project will be completed this month. Construction
will start in May and construction is anticipated to be complete in
September 2017. Total cost of the project is approximately
$1,560,00.00.
Councilmember Wagner inquired regarding the percent of
completion for Project CP1317. Water Utility Engineer Fenhaus
reported that forty percent of the meters have been installed and all
of the software required to manage the meters has been installed.
Councilmember Baggett inquired regarding traffic signal
coordination and synchronization, especially from Main Street
southbound to State Route 18. Assistant Director Gaub stated the
City has limited control of the state traffic signals at the ramps. The
City would have to take control of the signals and maintain them to
the state standards at the City's cost. Councilmember Baggett
urged the Council to review options to improve the traffic flow in the
area. Assistant Director Gaub offered to update the Council as
soon as she receives additional information from the state.
Councilmember Peloza suggested reviewing the signal at 3rd Street
and A/B Street NW.
C. Ordinance No. 6644 (Snyder)
Relating to residential uses allowed in the C-1, Light Commercial
Zoning District, and development standards for mixed-use
development
Senior Planner Thaniel Gouk presented information on proposed
Ordinance No. 6644. On December 7, 2015, the City Council
enacted Resolution No. 5187 placing a moratorium prohibiting
residential uses previously allowed within the C-1, Light
Commercial zoning district. The moratorium stems from three
large residential projects permitted in 2015 where valuable
commercial land was being taken up by residential development.
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City of Auburn Council Meeting Minutes, April 10, 2017
Senior Planner Gouk summarized the Planning Commission's
recommendation on the types of residential uses that might be
appropriate in the C1 Zone.
• Amend the definition of "mixed-use development" to clearly
require a residential component, where mixed-use is
allowed.
• Amend the list of allowed residential uses within the C-1
Light Commercial zoning district and thereby addressing the
moratorium. This amendment changes multiple family
dwellings as part of a mixed-use development from
permitted to prohibited and changes senior housing from
administrative to prohibited.
• Add a footnote to the code to address projects that are
vested to the zoning standards that were in place prior to the
moratorium.
• Amend/include in this footnote the types of uses that can
satisfy the non-residential component of a mixed-use
development; this also addresses the private code
amendment request by Promenade Apartments LLC, to
which they spoke in support of at the March 7, 2017 public
hearing.
• Amend the code language for mixed-use developments to
provide clear and consistent language for use by the public
and staff.
Senior Planner Gouk noted that all property owners of C-1 zoned
property were notified of the Planning Commission public hearing
on the proposed amendments.
V. OTHER DICUSSION
Deputy Mayor Wales noted that Councilmember Peloza has submitted a
list of items to be added to the next Municipal Services Special Focus
Area Agenda. Deputy Mayor Wales suggested that those who chair a
Special Focus Area should email the Deputy Mayor and clerks with items
for the Special Focus Area agenda. Deputy Mayor Wales suggested, for
those Councilmembers who do not chair a Special Focus Area, to bring
Up the subject during New Business so that it can be scheduled for a
future study session.
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City of Auburn Council Meeting Minutes.._. April 10, 2017
VI. NEW BUSINESS
Deputy Mayor Wales requested the Council receive dinner for study
sessions that are anticipated to go beyond two hours in duration.
Councilmembers suggested the Deputy Mayor make the decision as to
whether dinner for the Council will be provided.
VII. MATRIX
Councilmember reviewed the matrix.
Councilmember DaCorsi requested postponing the ad hoc committee
report for the Deputy Mayor Selection Process to May 22, 2017.
Council discussed the City slogan and all expressed a willingness to not
use the slogan and remove the item from the matrix.
Councilmembers reviewed the Monthly Development Activity Report
through March 24, 2017, and briefly discussed the North Auburn Logistics
development and its status. Director Snyder stated the property has been
under development consideration since 2007 in various forms. The
developer has been working with the City through the permitting process,
and at one time the developer placed the project on hold for almost a
year. The developer is working through state and federal permitting due
to the wet condition of the property. -
There was brief discussion regarding Don Small's proposed gas station
project. Director Snyder and Assistant Director Gaub stated staff have
had three or four meetings with Mr. Small and his consultants over the
past year, but they have not applied for any permits at this time.
Councilmember DaCorsi suggested a staff presentation on the sequence
of events relating to the commercial and residential
permitting/development review process.
Councilmember Wagner requested a bi-annual review of the valuation for
building permits a couple months prior to the budgeting process.
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City of Auburn Council Meeting Minutes. ___ April 10. 2017
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 7:24 p.m.
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APPR D this 21 day of '2017
O LES, DEPUTY MAYOR Danielle Daskam, City Clerk
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