HomeMy WebLinkAbout08-21-2017WASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
August 21, 2017 7:00 PM
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:02 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, Bill Peloza, Yolanda Trout -Manuel, and
Rich Wagner. Councilmember John Holman was excused.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were also present Finance
Director Shelley Coleman, City Attorney Daniel B. Heid, Police
Commander Mark Caillier, Innovation and Technology Director
Paul Haugan, Assistant Director of Engineering Services/City
Engineer Ingrid Gaub, Director of Administration Dana Hinman and
Deputy City Clerk Shawn Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Mayor Backus recognized the Blue Ribbon Committee on Healthy Auburn.
The Committee is focusing on behavioral health. The Committee created
at course called R.E A.D.Y. (Real Emergency Aid Depends on You). It is a
one hour first aid course on behavioral health. It is the only program of its
kind in the nation. With the assistance of City Attorney Heid the program
has been copyrighted and provided to other jurisdictions for training.
Mayor Backus recognized Director Coleman and the Finance Department
for receiving the Government Finance Officers Association Award for
Distinguished Budget Award.
III. APPOINTMENTS
A. Boards & Commission. Appointment
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City of Auburn Council Meeting. -Minutes August 21, 2017
City Council to approve the appointment of James Jeyaraj to the
Parks and Recreation Board for three year term to expire
December 31, 2019.
Deputy Mayor Wales moved and Councilmember Trout -Manuel
seconded to confirm James Jeyaraj to the Parks and Recreation
Board
MOTION CARRIED UNANIMOUSLY. 6-0
IV. AGENDA MODIFICATIONS
There was no agenda modification..
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
No one came forward to speak.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett, chair of the Finance ad hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.2 million and claims vouchers and wire
transfers in the amount of approximately $5.7 million for the periods
August 3, 2017 to August 16, 2017, respectively. The ad hoc committee
recommends approval of the claims and payroll vouchers as described on
the Consent Agenda.
Deputy Mayor Wales, chair of the ad hoc committee on the $20.00 car
license fee, stated the ad hoc committee has completed their review of
the issue. The Committee does not believe the City should impose a
$20.00 car tab fee.
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City of Auburn_Council Meetina Minutes August 21, 2017
Councilmember DaCorsistated the gap between what is currently
budgeted and the need is not possible to meet at this time. He suggested
the City create a special fund for roads. The Council would allocate
additional funds to the special fund each year until the roads are fully
funded.
Councilmember Baggett explained he wants the City to create a special
preservation account from a fund balance transfer offered by Mayor
Backus and REST funds reallocated from the department budgets for a
total of $2.9 million. Then Council should add additional funds to the
special preservation account annually.
Councilmember Peloza stated he voted for the ST3 bill and he voted for
the $20 Car Tab fee. When he received his car tabs in 2017 they were
three times higher than they were in 2016. He did not realize when he
voted for ST3 what effect it would have on his car tabs. He does not want
to add an additional fee to the citizens.
Deputy Mayor Wales asked City Attorney Heid how the Council can act on
this issue. City Attorney Heid explained the Transportation Benefit District
Board will need to have this issue brought back. before them for
consideration.
Deputy Mayor Wales asked how the Council can consider starting a
reserve account and requiring fundsbe added to it each year. City
Attorney Heid said he will work with the he Department and bring
something back to the full Council for consideration.
Councilmember Wagner stated the City can apply for preservation grants
.from Puget Sound Regional Council as long as those funds are available.
Deputy Mayor Wales moved and Councilmember DaCorsi seconded to
request a meeting of the Transportation Benefit District Board be held to
discuss the $20.00 Car tab fee.
MOTION CARRIED UNANIMOUSLY. 6-0
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of City Council study session meetings for: April 10,
2017; January 25, 2016; November 30, 2015; December 14,
2015
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City of Auburn Council Meetina_Minutes August 21, 2017
B. Minutes of the August 7, 2017 $20 Car Tab Fee Ad Hoc
Committee Meeting
C. Minutes of the August 7, 2017 Regular City Council Meeting
D. Claims Vouchers (Coleman)
Claims Vouchers 445238 through 445487 in the amount of
$5,156,593;88 and two wire transfers in the amount of $537,474.95
and dated August 21, 2017
E. Payroll Vouchers (Coleman)
Payroll check num.bers537461 through 537484in the amount of
$552,138.37, electronic deposit transmissions in the amount of
$1,619,454.89 for a grand total of $2,171,593.26 for the period
covering August 3, 2017 to August 16, 2017.
F. Public Works Project No. MS1510 (Snyder)
City Council to approve Final Pay Estimate No. 2 to Contract No.
17-01 in the amount of $9,197.43 and accept construction of
Project No. MS 1510, 104th Avenue SE building demolition
G. Public Works Project No. CP1512 (Snyder)
City Council to approve Final Pay Estimate No. 8 to Contract No.
16-13 in the amount of $0.00 and accept construction of Project
No. CP1512, 2015 Sewer Repair and Replacement
H. Public Works Project No. CP1621 (Snyder)
City Council to approve Final Pay Estimate No. 2 to Contract No.
17-08 in the amount of $14,285.25 and accept construction of
Project No. CP1621, Emergency Airport Hangar Beam
Replacement
Deputy Mayor Wales moved and Councilmember Baggett seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
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City of Auburn Council Meetina Minutes August 21, 2017
X. RESOLUTIONS
A. Resolution No. 5310
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to amend the termination dates of the
Comprehensive Agreements for Solid Waste Collection in annexed
areas between the City and Republic Services Inc., and to extend
the Solid Waste Collection Contract between the City and Waste
Management
Deputy Mayor Wales moved and Councilmember Trout -Manual
seconded to approve Resolution No. 5310.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 5311
A Resolution of the City Council of the City of Auburn, Washington,
approving the Policy and Procedures for Investment Practices
Deputy Mayor Wales moved and Councilmember Baggett
seconded to approve Resolution No. 5311.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 5312
A Resolution of the City Council of the City of Auburn, Washington,
amending Section F, City Clerk Fees, of the current. City of Auburn
Master Fee Schedule
Deputy Mayor Wales moved and Councilme.m.ber DaCorsi
seconded to approve Resolution No. 5312.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 5313
A Resolution of the City Council. of the City of Auburn, Washington,
authorizing the Mayor to execute an interagency agreement
between the City of Auburn and the Washington State _Department
of Transportation relating to a project on Auburn Way South from
SR -18 to 17th Street SE
Councilmember Peloza moved and Councilmember Baggett
seconded to approve Resolution No. 5313.
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City of Auburn Council Meetina Minutes August 21, 2017
Deputy Mayor Wales stated this item was not brought before
Council at a Study Session. Assistant Director Gaub explained this
item is budgeted and a part of the City's Transportation
Improvement Plan. When WSDOT decided to do the road work in
this area, they agreed to partner with the City to do the signal
improvements at the same time. Saving the City from having to do
the road repairs after the work is complete. Deputy Mayor Wales
wants to ensure the infrastructure is replaced at the same time.
Assistant Director Gaub explained the work is only for the signal
improvements. The infrastructure replacement is not needed at this
time.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Councilmember Peloza reported he attended the South King
County Transportation Board meeting and the Metropolitan Solid
Waste Advisory Committee meeting.
Councilmember Trout -Manual reported she attended the National
League of Cities HELO (Hispanic Elected Local Officials)
Conference and. the Domestic Violence Regional Taskforce.
Councilmember Baggett reported he attended a graduation
ceremony for the mothers of children at Mt Baker Middle School
who have attended summer session English classes.
B. From the Mayor
Mayor Backus reported she attended the Regional Gang and Gun
Violence meeting, the Kids Summer Stage, the Rotary Club's 60th
Anniversary meeting, the WestHill Community Picnic, the Summer
Sounds event, the Auburn Fest event, the 68th Annual NW
Firefighters Golf Tournament, a graduation for the parents of Mt.
Baker Middle School students who took a summer session English
class, the CERT graduation and the Sunset Park Community
Picnic.
Mayor Backus also participated as judge for a fried chicken contest
and with a Tamba Youth delegation visit from the Tamba Sister
City program.
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City of Auburn Council_ Meeting -Minutes August 21, 2017
XII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:00 p.m.
APPROVED THE ; DAY OF SEPTEMBER, 2017.
C6
NANCY ?KU8, WAYOR Shawn Campbell, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
Internet: http://www.auburnwa.gov
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