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HomeMy WebLinkAbout08-21-2017WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES August 21, 2017 7:00 PM A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:02 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street, and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor Largo Wales, Bob Baggett, Claude DaCorsi, Bill Peloza, Yolanda Trout -Manuel, and Rich Wagner. Councilmember John Holman was excused. Mayor Nancy Backus was in attendance, and the following department directors and staff members were also present Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Police Commander Mark Caillier, Innovation and Technology Director Paul Haugan, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Director of Administration Dana Hinman and Deputy City Clerk Shawn Campbell. II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Mayor Backus recognized the Blue Ribbon Committee on Healthy Auburn. The Committee is focusing on behavioral health. The Committee created at course called R.E A.D.Y. (Real Emergency Aid Depends on You). It is a one hour first aid course on behavioral health. It is the only program of its kind in the nation. With the assistance of City Attorney Heid the program has been copyrighted and provided to other jurisdictions for training. Mayor Backus recognized Director Coleman and the Finance Department for receiving the Government Finance Officers Association Award for Distinguished Budget Award. III. APPOINTMENTS A. Boards & Commission. Appointment Page 1 City of Auburn Council Meeting. -Minutes August 21, 2017 City Council to approve the appointment of James Jeyaraj to the Parks and Recreation Board for three year term to expire December 31, 2019. Deputy Mayor Wales moved and Councilmember Trout -Manuel seconded to confirm James Jeyaraj to the Parks and Recreation Board MOTION CARRIED UNANIMOUSLY. 6-0 IV. AGENDA MODIFICATIONS There was no agenda modification.. V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided No one came forward to speak. C. Correspondence There was no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Councilmember Baggett, chair of the Finance ad hoc committee that reviews claims and payroll vouchers, reported he and Councilmember Wagner reviewed the payroll vouchers and electronic deposits in the approximate amount of $2.2 million and claims vouchers and wire transfers in the amount of approximately $5.7 million for the periods August 3, 2017 to August 16, 2017, respectively. The ad hoc committee recommends approval of the claims and payroll vouchers as described on the Consent Agenda. Deputy Mayor Wales, chair of the ad hoc committee on the $20.00 car license fee, stated the ad hoc committee has completed their review of the issue. The Committee does not believe the City should impose a $20.00 car tab fee. Page 2 City of Auburn_Council Meetina Minutes August 21, 2017 Councilmember DaCorsistated the gap between what is currently budgeted and the need is not possible to meet at this time. He suggested the City create a special fund for roads. The Council would allocate additional funds to the special fund each year until the roads are fully funded. Councilmember Baggett explained he wants the City to create a special preservation account from a fund balance transfer offered by Mayor Backus and REST funds reallocated from the department budgets for a total of $2.9 million. Then Council should add additional funds to the special preservation account annually. Councilmember Peloza stated he voted for the ST3 bill and he voted for the $20 Car Tab fee. When he received his car tabs in 2017 they were three times higher than they were in 2016. He did not realize when he voted for ST3 what effect it would have on his car tabs. He does not want to add an additional fee to the citizens. Deputy Mayor Wales asked City Attorney Heid how the Council can act on this issue. City Attorney Heid explained the Transportation Benefit District Board will need to have this issue brought back. before them for consideration. Deputy Mayor Wales asked how the Council can consider starting a reserve account and requiring fundsbe added to it each year. City Attorney Heid said he will work with the he Department and bring something back to the full Council for consideration. Councilmember Wagner stated the City can apply for preservation grants .from Puget Sound Regional Council as long as those funds are available. Deputy Mayor Wales moved and Councilmember DaCorsi seconded to request a meeting of the Transportation Benefit District Board be held to discuss the $20.00 Car tab fee. MOTION CARRIED UNANIMOUSLY. 6-0 VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of City Council study session meetings for: April 10, 2017; January 25, 2016; November 30, 2015; December 14, 2015 Page 3 City of Auburn Council Meetina_Minutes August 21, 2017 B. Minutes of the August 7, 2017 $20 Car Tab Fee Ad Hoc Committee Meeting C. Minutes of the August 7, 2017 Regular City Council Meeting D. Claims Vouchers (Coleman) Claims Vouchers 445238 through 445487 in the amount of $5,156,593;88 and two wire transfers in the amount of $537,474.95 and dated August 21, 2017 E. Payroll Vouchers (Coleman) Payroll check num.bers537461 through 537484in the amount of $552,138.37, electronic deposit transmissions in the amount of $1,619,454.89 for a grand total of $2,171,593.26 for the period covering August 3, 2017 to August 16, 2017. F. Public Works Project No. MS1510 (Snyder) City Council to approve Final Pay Estimate No. 2 to Contract No. 17-01 in the amount of $9,197.43 and accept construction of Project No. MS 1510, 104th Avenue SE building demolition G. Public Works Project No. CP1512 (Snyder) City Council to approve Final Pay Estimate No. 8 to Contract No. 16-13 in the amount of $0.00 and accept construction of Project No. CP1512, 2015 Sewer Repair and Replacement H. Public Works Project No. CP1621 (Snyder) City Council to approve Final Pay Estimate No. 2 to Contract No. 17-08 in the amount of $14,285.25 and accept construction of Project No. CP1621, Emergency Airport Hangar Beam Replacement Deputy Mayor Wales moved and Councilmember Baggett seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 6-0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS There was no new business. Page 4 City of Auburn Council Meetina Minutes August 21, 2017 X. RESOLUTIONS A. Resolution No. 5310 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to amend the termination dates of the Comprehensive Agreements for Solid Waste Collection in annexed areas between the City and Republic Services Inc., and to extend the Solid Waste Collection Contract between the City and Waste Management Deputy Mayor Wales moved and Councilmember Trout -Manual seconded to approve Resolution No. 5310. MOTION CARRIED UNANIMOUSLY. 6-0 B. Resolution No. 5311 A Resolution of the City Council of the City of Auburn, Washington, approving the Policy and Procedures for Investment Practices Deputy Mayor Wales moved and Councilmember Baggett seconded to approve Resolution No. 5311. MOTION CARRIED UNANIMOUSLY. 6-0 C. Resolution No. 5312 A Resolution of the City Council of the City of Auburn, Washington, amending Section F, City Clerk Fees, of the current. City of Auburn Master Fee Schedule Deputy Mayor Wales moved and Councilme.m.ber DaCorsi seconded to approve Resolution No. 5312. MOTION CARRIED UNANIMOUSLY. 6-0 D. Resolution No. 5313 A Resolution of the City Council. of the City of Auburn, Washington, authorizing the Mayor to execute an interagency agreement between the City of Auburn and the Washington State _Department of Transportation relating to a project on Auburn Way South from SR -18 to 17th Street SE Councilmember Peloza moved and Councilmember Baggett seconded to approve Resolution No. 5313. Page 5 City of Auburn Council Meetina Minutes August 21, 2017 Deputy Mayor Wales stated this item was not brought before Council at a Study Session. Assistant Director Gaub explained this item is budgeted and a part of the City's Transportation Improvement Plan. When WSDOT decided to do the road work in this area, they agreed to partner with the City to do the signal improvements at the same time. Saving the City from having to do the road repairs after the work is complete. Deputy Mayor Wales wants to ensure the infrastructure is replaced at the same time. Assistant Director Gaub explained the work is only for the signal improvements. The infrastructure replacement is not needed at this time. MOTION CARRIED UNANIMOUSLY. 6-0 XI. MAYOR AND COUNCILMEMBER REPORTS A. From the Council Councilmember Peloza reported he attended the South King County Transportation Board meeting and the Metropolitan Solid Waste Advisory Committee meeting. Councilmember Trout -Manual reported she attended the National League of Cities HELO (Hispanic Elected Local Officials) Conference and. the Domestic Violence Regional Taskforce. Councilmember Baggett reported he attended a graduation ceremony for the mothers of children at Mt Baker Middle School who have attended summer session English classes. B. From the Mayor Mayor Backus reported she attended the Regional Gang and Gun Violence meeting, the Kids Summer Stage, the Rotary Club's 60th Anniversary meeting, the WestHill Community Picnic, the Summer Sounds event, the Auburn Fest event, the 68th Annual NW Firefighters Golf Tournament, a graduation for the parents of Mt. Baker Middle School students who took a summer session English class, the CERT graduation and the Sunset Park Community Picnic. Mayor Backus also participated as judge for a fried chicken contest and with a Tamba Youth delegation visit from the Tamba Sister City program. Page 6 City of Auburn Council_ Meeting -Minutes August 21, 2017 XII. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:00 p.m. APPROVED THE ; DAY OF SEPTEMBER, 2017. C6 NANCY ?KU8, WAYOR Shawn Campbell, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Internet: http://www.auburnwa.gov Page 7