HomeMy WebLinkAbout09-18-2017 9-18-2017 CITY COUNCIL AGENDACity Council Meeting
September 18, 2017 - 7:00 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
III. APPOINTMENTS
IV. AGENDA MODIFICATIONS
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendation to the City Council, if any.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the February 29, 2016 and March 14, 2016 Study Session
Meetings*
B. Minutes of the September 5, 2017 Regular City Council Meeting*
C. Claims Vouchers (Coleman)
Claims voucher numbers 445670 through 445853 in the amount of
Page 1 of 82
$6,672,358.48 and four wire transfers in the amount of $1,036,028.60 and dated
September 18th, 2017.
D. Payroll Vouchers (Coleman)
Payroll check numbers 537502 through 537522 in the amount of $546,843.18,
electronic deposit transmissions in the amount of $1,593,679.85 for a grand total
of $2,140,523.03 for the period covering August 31, 2017 to September 13,
2017.
E. Public Works Project No. CP1218* (Snyder)
City Council to approve Change Order No. 01 in the amount of $374,393.48 to
Contract No. 16-20 for work on Project No. CP1218, Auburn Way South Corridor
Safety Improvements (Muckleshoot Plaza to Dogwood St SE) project
F. Public Works Project No. CP1406* (Snyder)
City Council to grant permission to advertise for bids for Project No. CP1406,
Main Street Signal Upgrades
G. Public Works Project No. CP1523* (Snyder)
City Council to approve Change Order No.1 in the amount of $39,500.00 to
Contract No. 17-05 for work on Project No. CP1523, Lake Tapps Parkway
Preservation Project
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
VIII. UNFINISHED BUSINESS
IX. NEW BUSINESS
X. RESOLUTIONS
A. Resolution No. 5297* (Snyder )
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute the Flood Protection Easement for White River properties
(RECOMMENDED ACTION: City Council adopt Resolution No. 5597.)
B. Resolution No. 5315* (Faber)
A Resolution of the City Council of the City of Auburn, Washington, adopting and
supporting the Auburn Pioneer Cemetery Master Plan
(RECOMMENDED ACTION: City Council adopt Resolution No. 5315.)
XI. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
B. From the Mayor
XII. ADJOURNMENT
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Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 29, 2016 and March 14, 2016
Study Session Meetings
Date:
September 5, 2017
Department:
Administration
Attachments:
Feb 29, 2016 Minutes
March 14, 2016 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:September 18, 2017 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 4 of 82
City Council Study Session
February 29, 2016 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 5:32 p.m. in the Council
Chambers of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, John Holman, Bill Peloza, and Rich Wagner.
Councilmember Yolanda Trout-Manuel was excused.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, Innovation and
Technology Director Paul Haugan, Human Resources and Risk
Management Director Rob Roscoe, Director of Administration Dana
Hinman, Community Development and Public Works Director Kevin
Snyder, Police Commander Mark Caillier, and City Clerk Danielle
Daskam.
II. Announcements, Reports, and Presentations
A. Pierce Transit Long Range Plan - Destination 2040 (20 Minute
Presentation/10 Minute Q&A)
Pierce Transit Presenters: Rebecca Japhet, Public Relations Officer
and Darin Stavish, Principal Planner
Using a PowerPoint presentation, Darin Stavish, Principal Planner for
Pierce Transit's Destination 2040 Long Range Plan, presented an
overview of the Plan to Council. Mr. Stavish shared the two key
components of the long range plan; a range of future alternative service
scenarios for growth through 2040 and the Puget Sound Regional
Council travel demand modeling and evaluation of scenarios for
potential ridership. Mr. Stavish explained the four future scenarios of
either constrained or unconstrained funding. Scenario 1 is a baseline
that does not change from current conditions, it keeps funding and
ridership at their current status; Scenario 2 projects a 2% growth, the
existing route structure would remain mostly unmodified with some
increased frequency in trunk routes and a small increase in the higher
urban areas; Scenario 3 projects a 2.5% increase that would allow
for upgrading or maintaining the assets Pierce Transit currently has
while returning to the agency's highest historical levels of service;
Scenario 4 projects a 3% growth with high growth in transit service
hours, expanded and new routes and unlimited or unconstrained
funding availability. Scenario 4b would include service to Auburn. Page 1 of 4
CA.A Page 5 of 82
Mr. Stavish reviewed the internal challenges and obstacles that Pierce
Transit faces while working to restore service hours, including the
uncertain or unstable financial outlook, vehicle conditions and
replacement schedules and the aging out of the current Pierce Transit
workforce. Some of the external challenges and obstacles that Pierce
Transit will face is improving or maintaining the public's perception of
the agency, creating a culture of greater transit usage in Pierce County
and the fact that suburban land use patterns are not conducive to
transit usage beyond the area of Tacoma.
Mr. Stavish reviewed some of the opportunities for growth including the
underserved transit dependent population areas, evaluating the Pacific
Avenue SR 7 Corridor for a higher capacity or even a bus rapid transit
service, utilizing emerging technologies, new potential riders and
regional connections with the ST3 Projects.
Councilmember Peloza asked about the coordination with Sound
Transit on a light rail project. Mr. Stavish explained they would like to
expand the light rail project into Pierce County. Pierce Transit will serve
the light rail station.
B. Auburn Youth Resources (15 Minute Presentation/10 Minute Q&A)
Michael Jackson, Sylvia Fuerstenberg, Rand Redlin from Auburn Youth
Resources presented to Council the plan for the Arcadia House Project.
The project's intent is to provide innovative housing, resources and
support that serve to lift chronically homeless youth toward a productive
future and sets them on a path to selfsufficiency in a new modern state-
of-the-art facility. This a shelter with transitional housing, office space,
drug and alcohol treatment and the other services homeless
youth need. Mr. Jackson reviewed the need in South King County. The
goals of the project is to construct a new and innovative center that
serves the needs of the homeless youth, offer meaningful services and
programs that focus youth on productive outcomes, low barrier
to services under one roof, and to intervene in the cycle of
homelessness and meet the stated goals of All Home (rare, brief and
one time). Mr. Jackson reviewed the services provided and the program
benefits by Auburn Youth Recourses.
Auburn Youth Resources is seeking funding from the City as well as
funding from King County and other funding partners.
Deputy Mayor Wales questioned the total structural cost of the project.
Mr. Redlinn stated the development budget is almost $3 million. Most of
the funding for the building is coming from the State of Washington and
King County.
Councilmember DaCorsi asked about the length of stay. Ms.
Fuerstenberg explained it would be somewhat unlimited. She said some Page 2 of 4
CA.A Page 6 of 82
young adults need additional time to transition into regular housing.
Councilmember Holman suggested an aggressive outreach
campaign to neighbors to mitigate complaints.
Mayor Backus reiterated that the youth that AYR is helping are local.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Council Ad-Hoc Committee on Committees (30 Minute Presentation/20
Minute Q&A) (Deputy Mayor Wales)
1. Committee Matrix
2. Progression of Leadership
3. Committee Notes Example
Councilmember Wagner and Councilmember DaCorsi presented
the Council with the revised committee matrix.
Councilmember DaCorsi explained the ad hoc committee considered
whether a committee had required attendance or the meeting was more
of a networking opportunity. The committee suggested that
the Puyallup River Watershed Council be removed from the matrix, and
recommended adding the Governors Affordable Housing Board.
Councilmember DaCorsi recommended having the Independent Salary
Commission identify and define what is compensable attendance.
Councilmember Holman questioned City Action Days and the
Congressional City Conference as only networking. Councilmember
DaCorsi explained these items are not required attendance. Deputy
Mayor Wales suggested the title for those two items be changed to
advocacy.
Councilmember Holman suggested adding the First Tier Suburbs
Council as part of NLC.
Deputy Mayor Wales explained that the next step will be to provide the
revised matrix to the Independent Salary Commission for review. The
Salary Commission will determine which meetings will be considered as
compensable for a Councilmember.
Councilmember Peloza stated he is opposed to removing the Puyallup
River Watershed from the matrix.
Director Hinman stated the City is going to institute a pilot a program
with an on-line form where Council can report on their attendance at Page 3 of 4
CA.A Page 7 of 82
committee meetings.
Mayor Backus requested the length of commitment be included on the
matrix.
B. Council Retreat Goals (5 Minute Presentation/10 Minute Q&A)
(Hinman)
Director Haugan presented Council with a PowerPoint presentation on
the increase in internet access to achieve digital parity by a
percentage by 2020. He spoke about establishing an Internet Utility,
leveraging public infrastructure including the proof of concept of
providing internet service to a low income area over the summer,
building both public and private partnerships, and establishing
standards as guiding principles. He reviewed the emerging
opportunities and the progress that can be anticipated.
Deputy Mayor Wales thanked Director Haugan for the work and
progress they have provided thus far.
IV. OTHER DISCUSSION ITEMS
Deputy Mayor Wales requested an overview of the private versus public
parking availability and costs at a future meeting.
V. ADJOURNMENT
There being no further business before the Council, the meeting adjourned
at 7:18 p.m.
APPROVED this _____ day of ______________, 2017.
______________________________ _____________________________
LARGO WALES, DEPUTY MAYOR Danielle Daskam, City Clerk
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CA.A Page 8 of 82
City Council Study Session
March 14, 2016 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the Study Session to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall located at 25 West Main Street in
Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett, Claude
DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel and Rich
Wagner.
Mayor Nancy Backus and the following department directors and staff
members were present: City Attorney Daniel B. Heid, Assistant City
Attorney Doug Ruth, Innovation and Technology Director Paul
Haugan, Director of Administration Dana Hinman, Community
Development and Public Works Director Kevin Snyder, Police Chief
Bob Lee, Parks, Arts and Recreation Director Daryl Faber, Assistant
Director of Community Development Services Jeff Tate, Director of
Engineering Services/City Engineer Ingrid Gaub, IT Operations
Manager Ashley Riggs, Finance Director Shelley Coleman, Finance
Customer Care Manager Brenda Goodson-Moore, Solid Waste and
Recycling Supervisor Joan Nelson and Deputy City Clerk Shawn
Campbell.
II. AGENDA MODIFICATIONS
An updated agreement for the GIS Software and Maintenance Renewal
Program was provided to Council prior to the meeting.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Ordinance No. 6567 (10 Minute Presentation/10 Minute Q&A) (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 5.10.040, 5.15.110, 5.20.080 And 5.22.120 of the
Auburn City Code relating to enforcement of the City’s business
license requirement
Assistant Director Tate and Assistant City Attorney Ruth presented
Council with the draft City Code amendments. Staff is proposing code
enforcement staff be allowed to use the civil code to enforce business
licensing issues. Currently the only option is a criminal misdemeanor.
This code amendment would allow the code enforcement officer to
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CA.A Page 9 of 82
have discretion if a civil or criminal citation would be issued. The
amendment also allows the City to file an injunction or an abatement
order.
Councilmember DaCorsi asked how a serious nature is categorized.
Assitant Attorney Ruth stated it is somewhat up to the code
enforcement officer. This section was intentionality left broad to allow
for ease of use for the code enforcement staff.
Councilmember Wager stated the City started the business licenses
program to know what businesses are in the town. He believes there
needs to be additional language for compliance around apartment
complexes.
Councilmember Peloza asked for a serious nature be additionally
identified.
Councilmember Holman advised not defining serious nature further.
He suggested allowing the officers to use their discretion.
B. 2018 Solid Waste Collection Contract (15 Minute Presentation/ 30
Minute Q&A) (Coleman)
Director Coleman, Customer Care Manager Goodson-Moore and Solid
Waste and Recycling Supervisor Nelson presented Council with the
proposed advertising of the 2018 Solid Waste Collection contract.
Director Coleman stated the City is in its sixth year of a contract with
the current vendor. The City's current contract is in place until the end
of 2017. Staff is proposing a resolution on the next City Council
agenda to allow the City to go out to bid on the solid wastes collection
services.
Supervisor Nelson stated the procurement process will provide staff
the opportunity for transparency, a competitive price and enhance
services for the residents of Auburn.
Manager Goodson-Moore reviewed the current customer services
provided by the City.
Supervisor Nelson looked at some proposed alternative services that
will be a part of the bidding package.
Councilmember Peloza questioned having the hauler provide customer
service.
Councilmember DaCorsi asked about the evaluation of the
bids. Supervisor Nelson said there are four qualified haulers. She
stated the evaluation will be on price only.
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CA.A Page 10 of 82
Councilmember Wagner suggested staff think outside the box in
regards to what could be possible.
C. GIS Software & Maintenance Renewal (5 Minute Presentation/10
Minute Q&A) (Haugan)
Agreement between the City of Auburn and Esri for GIS software and
maintenance.
IT Operations Manager Riggs explained that the City has a current
agreement with ERIS for GIS software and maintenance. The current
agreement is set to expire and a new three year agreement with a cost
increase of $15,000.00, due to the City's population increase, will be
before Council for consideration at the next City Council meeting. The
City will receive additional services and training for the increased cost.
D. Council Retreat Goals (5 Minute Presentation/10 Minute Q&A)
(Hinman)
Director Hinman asked the Council what they would like to see from
staff in regards to Economic Development at the next Study Session.
Councilmember Wagner stated he would like to have information about
the wage structure of new and existing businesses.
Councilmember Holman stated business licensing is a tool to
determine the number of employees per business. He suggested
adding a question or survey on the satisfaction level with the ability to
open a new business in the city from the perspective of the business
owner.
Deputy Mayor Wales would like to know what type of new businesses
are coming into the City.
Councilmember Trout-Manuel would like data on bringing in more
women-owned businesses in to the City.
Councilmember DaCorsi asked about what the potential opportunity
lost if the City cannot accommodate the various businesses.
Councilmember Peloza stated he wants WiFi within the City.
Councilmember DaCorsi stated he would like to see the projected
growth over the next 10 years, and if the City can accommodate the
business growth.
IV. ADJOURNMENT
There being no further business before the Council, the meeting adjourned at
6:17 p.m.
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CA.A Page 11 of 82
APPROVED this 18th day of September, 2017.
______________________________ ______________________________
LARGO WALES, DEPUTY MAYOR Shawn Campbell, Deputy City Clerk
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CA.A Page 12 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the September 5, 2017 Regular City Council
Meeting
Date:
September 12, 2017
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:September 18, 2017 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 82
Page 1
CITY COUNCIL
MEETING MINUTES
September 5, 2017 7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-
Manuel, and Rich Wagner.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were also present:
Finance Director Shelley Coleman, City Attorney Daniel B. Heid,
Police Commander Steve Stocker, Innovation and Technology
Director Paul Haugan, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Community Development and
Public Works Director Kevin Snyder, Parks, Arts and Recreation
Director Daryl Faber, and City Clerk Danielle Daskam.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. Constitution Week Proclamation
Mayor Backus to proclaim September 17-23, 2017 as “Constitution
Week” in the city of Auburn.
Mayor Backus declared September 17-23, 2017 as “Constitution
Week” in the city of Auburn and presented the proclamation to
Hilda Meryhew representing the Lakota Chapter of the Daughters
of the American Revolution.
III. APPOINTMENTS
There was no appointment for Council consideration.
CA.B Page 14 of 82
City of Auburn Council Meeting Minutes September 5, 2017
Page 2
IV. AGENDA MODIFICATIONS
There was no change to the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
There was no comment from the audience.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett, chair of the Finance ad hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.3 million and claims vouchers and wire
transfers in the amount of approximately $1.1 million for the periods
August 17, 2017 to August 30, 2017 and September 5, 2017, respectively.
The ad hoc committee recommends approval of the claims and payroll
vouchers as described on the Consent Agenda.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the August 14, 2017, February 8, 2016 and February
22, 2016 Study Session Meetings
B. Minutes of the August 21, 2017 Regular City Council Meeting
C. Claims Vouchers
Claims voucher numbers 445488 through 445669 in the amount
of $937,877.34 and six wire transfers in the amount of $192,828.32
and dated September 5, 2017.
CA.B Page 15 of 82
City of Auburn Council Meeting Minutes September 5, 2017
Page 3
D. Payroll Vouchers
Payroll check numbers 537485 through 537501 in the amount of
$732,971.05 and electronic deposit transmissions in the amount of
$1,609,580.09 for a grand total of $2,342,551.14 for the period
covering August 17, 2017 to August 30, 2017.
E. Public Works Project No. CP1501
City Council approve Final Pay Estimate No. 5 to Contract No. 16-
09 in the amount of $17,608.05 and accept construction of Project
No. CP1501, Traffic Signal Safety Improvements Project.
F. Public Works Project No. CP1502
City Council grant permission to advertise for bids for Project No.
CP1502, A Street SE and 37th Street SE Traffic Signal
Deputy Mayor Wales moved and Councilmember DaCorsi
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
X. MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Councilmember DaCorsi commented on the United States
Constitution adopted September 17, 1787, and reflected on the
meaning of the Constitution for him and his family and the
opportunity for his great-grandfather to immigrate to the United
States in 1898 and become a citizen.
Councilmember Holman reported on his attendance at the
remembrance ceremony held at the Washington State fairgrounds
in Puyallup marking the 75th anniversary of the signing of Executive
Order 9066 of 1942 and the impact of the internment of Japanese
Americans during World War II.
Councilmember Baggett reported on his attendance at the 40th
anniversary celebration for Valley Communications Center, the
City’s 911 provider.
CA.B Page 16 of 82
City of Auburn Council Meeting Minutes September 5, 2017
Page 4
Councilmember Peloza reported on his attendance at the South
County Area Transportation Board and Washington State
Transportation Commission’s ongoing pilot program testing a
system of charging drivers for the number of miles traveled instead
of charging them a gas tax. Gas tax revenue will decline as
vehicles become more fuel-efficient or use no gasoline, and
because the gas tax is the main source of funding for state roads,
bridges and the ferry system, the state is looking for an alternative
revenue source.
B. From the Mayor
Mayor Backus reported on her attendance at the Chamber of
Commerce sponsored New Educators Breakfast, a press
conference with Washington CAN! (Community Action Network),
the Holiday Inn Express and Suites groundbreaking, the Diversity
Council kickoff meeting, the City of Auburn Giving Campaign dunk
tank fundraiser, the Auburn High School Welcome Back to School
event, a Work Source fundraiser, Auburn Valley Humane Society’s
Barkfest, a tour of the Ray of Hope homeless resource center, the
Valley Regional Fire Authority’s Adopt-a-Highway cleanup on State
Route 18, the Police and Fire chili cook-off held at the Auburn
Farmers Market to benefit the Auburn Food Bank, and a meeting
with Julia Reed, Regional Affairs Director for the City of Seattle.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 7:27 p.m.
APPROVED THE ______ DAY OF SEPTEMBER, 2017.
NANCY BACKUS, MAYOR Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk’s
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk’s Office.
Internet: http://www.auburnwa.gov
CA.B Page 17 of 82
City of Auburn Council Meeting Minutes September 5, 2017
Page 5
CA.B Page 18 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
September 13, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve Claims Vouchers
Background Summary:
Claims voucher numbers 445670 through 445853 in the amount of $6,672,358.48 and
four wire transfers in the amount of $1,036,028.60 and dated September 18th, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:September 18, 2017 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 19 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
September 13, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve Payroll Vouchers
Background Summary:
Payroll check numbers 537502 through 537522 in the amount of $546,843.18,
electronic deposit transmissions in the amount of $1,593,679.85 for a grand total of
$2,140,523.03 for the period covering August 31, 2017 to September 13, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:September 18, 2017 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 20 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1218
Date:
September 12, 2017
Department:
CD & PW
Attachments:
Budget Status Sheet
Project Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Change Order No. 01 in the amount of $374,393.48 to Contract
No. 16-20 for work on Project No. CP1218, Auburn Way South Corridor Safety
Improvements (Muckleshoot Plaza to Dogwood St SE) project.
Background Summary:
This project is constructing improvements to Auburn Way South (SR164) from
Muckleshoot Plaza (Bingo Hall/Smoke Shop) to Dogwood Street SE and consists of
improving access management, providing U-turns, upgrading transit stops and street
lighting, widening to accommodate turn lanes and 10-foot wide sidewalks, installing
ADA accessible pedestrian push buttons with audible countdown pedestrian signal
heads, and upgrading traffic signals. The improvements are illustrated on the attached
project map. Current construction efforts are focusing on installing utilities, sidewalk,
curb and gutter, and bus station pull-outs along the north side of the road.
Change Order No. 1 allocates additional funds to the Contract to address
discrepancies between the estimated quantities provided by the City’s design
consultant and the actual quantities realized in the field for various bid items. The City
is working with the design consultant to determine what portion, if any, of the
associated added costs may be the responsibility of the consultant. The Change
Order also allocates additional funds for various items of work being completed by the
City’s contractor for which the City anticipates receiving reimbursement from others.
This work includes bus shelter footing installation for King County Metro and non-City
utility relocations and adjustments.
An in-fund adjustment within the 102 Fund from Traffic Impact Fees in the amount of
$199,238.00 is needed to fund this change order but does not require a budget
amendment because these funds are available from other budgeted projects in 2017
that are completed and have remaining budget or are not being completed this year.
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 21 of 82
These projects include the Traffic Management Center Improvements and a pre-
design study for future phases of the Auburn Way South Improvements. The City
continues working with the Muckleshoot Indian Tribe on the larger SR164 to SR18
connection project that is considering a new interchange from SR-18 that provides a
direct connection to Auburn Way South. Therefore, the Pre-Design work currently
budgeted is premature until this larger effort is completed.
A project budget contingency of $2,427.00 remains in the 460 Water Utility Fund.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:September 18, 2017 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 22 of 82
Project No: CP1218 Project Title:
Project Manager: Matthew Larson
Update
Initiation Date: 09/17/2012 Permission to Advertise
Advertisement Date: 01/03/2017 Contract Award
Award Date: 02/21/2017 Change Order Approval
Contract Final Acceptance
Funding Prior Years 2015 (Actual)2016 (Actual)2017 Total
102 Fund - Federal Grant 98,470 213,098 61,317 1,960,223 2,333,108
102 Fund - WSDOT GCB 1913 (Federal Funds)0 0 0 466,191 466,191
102 Fund - Traffic Impact Fees 0 54,597 191,794 828,206 1,074,597
102 Fund - Unrestricted Street 2,768 0 0 0 2,768
102 Fund - Other Reimbursements 0 0 0 57,015 57,015
460 Fund - Water 0 0 151,091 1,010,249 1,161,340
Total 101,238 267,695 404,202 4,378,899 5,095,019
Activity
Prior Years
(Actual)2015 (Actual)2016 (Actual)2017 Total
Design Engineering - City Costs Total 23,379 39,381 62,790 17,000 142,550
Design Engineering - Consultant Costs Total 77,859 228,314 255,276 32,258 593,707
ROW - Consultant Costs 0 0 10,000 2,059 12,059
ROW - City Costs 0 0 14,819 0 14,819
ROW - Property Acquisitions 0 0 61,317 0 61,317
Total Construction Contract Bid 0 0 0 3,658,080 3,658,080
Change Order No. 1 0 0 0 374,394 374,394
Authorized Contingency (Remaining)0 0 0 129,904 129,904
Construction Engineering - State Costs Total 0 0 0 10,000 10,000
Construction Engineering - Consultant Costs Total 0 0 0 20,000 20,000
Construction Engineering - City Costs Total 0 0 0 275,000 275,000
Total 101,238 267,695 404,202 4,518,695 5,291,830
Prior Years 2015 (Actual)2016 (Actual)2017 Total
*102 Funds Budgeted ( )(101,238)(267,695)(253,111)(3,311,635)(3,933,679)
102 Funds Needed 101,238 267,695 253,111 3,510,873 4,132,917
*102 Fund Project Contingency ( )0 0 0 0 0
102 Funds Required 0 0 0 199,238 199,238
Prior Years 2015 (Actual)2016 (Actual)2017 Total
*460 Funds Budgeted ( )0 0 (151,091)(1,010,249)(1,161,340)
460 Funds Needed 0 0 151,091 1,007,822 1,158,913
*460 Fund Project Contingency ( )0 0 0 (2,427)(2,427)
460 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
460 Water Budget Status
BUDGET STATUS SHEET
Auburn Way South Corridor Safety Improvements (Muckleshoot
Plaza to Dogwood St SE)
Date: Sept. 8, 2017
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
102 Arterial Street Budget Status
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9/13/2017 8:41 AMCA.E Page 23 of 82
CA.EPage 24 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1406
Date:
September 11, 2017
Department:
CD & PW
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$TBD
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1406, Main
Street Signal Upgrades.
Background Summary:
The Main Street Signal Upgrades project will reconstruct the existing traffic signal
system at the C Street NW and W Main Street intersection. The new traffic signal will
provide protected left-turn phasing for C Street and additional safety related to the
railroad pre-emption. The project also includes street lighting improvements, new
sidewalk ramps, and Intelligent Transportation System upgrades.
Advertising for construction bids is expected in mid-September with construction
anticipated to begin in February 2018 due to the long lead time needed to procure
signal poles. Construction of the Project is expected to last 2 months.
Unless bids are lower than expected, it is anticipated that awarding the contract will
require a project budget increase of $74,190.00. The actual amount of this increase (if
any), will be addressed in the award consent item brought to Council.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:September 18, 2017 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 25 of 82
Project No: CP1406 Project Title:
Project Manager: Kevin Thompson
Update for 100% PS&E
Initiation Date: __3/20/14_______ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2017 2018 Future Years Total
102 Fund - Unrestricted 0 320,000 0 320,000
124 Fund - Traffic Mitigation Fees 26,856 91,291 58,710 0 176,856
Total 26,856 91,291 378,710 0 496,856
Activity Prior Years 2017 2018 Future Years Total
Design Engineering - City Costs 26,856 24,198 0 0 51,054
Design Engineering - On-Call Consultant Costs 67,093 0 0 67,093
Construction Estimate 0 389,000 0 389,000
Construction Contingency (10%)0 38,900 0 38,900
Construction Engineering - Consultant 0 10,000 0 10,000
Construction Engineering - City Costs 0 15,000 0 15,000
Total 26,856 91,291 452,900 0 571,047
Prior Years 2017 2018 Future Years Total
*102/124 Funds Budgeted ( )0 (91,291)(378,710)0 (496,856)
102/124 Funds Needed 26,856 91,291 452,900 0 571,047
*102/124 Fund Project Contingency ( )0 0 0 0 0
102/124 Funds Required 26,856 0 74,190 0 74,190
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
Main Street Signal Upgrades
Date: September 7, 2017
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
102/124 Arterial Street Budget Status
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Signal Upgrades BudgetStatusSheet.xls 1 of 1CA.F Page 26 of 82
CA.F Page 27 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1523
Date:
September 11, 2017
Department:
CD & PW
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$25,960.00
Administrative Recommendation:
City Council approve Change Order No.1 in the amount of $39,500.00 to Contract No.
17-05 for work on Project No. CP1523, Lake Tapps Parkway Preservation Project.
Background Summary:
The purpose of this project is to rehabilitate and preserve the existing pavement on
Lake Tapps Parkway between the Western City Limit near 8th Street E and Lakeland
Hills Way. The project is grinding and overlaying 7.11 lane miles of pavement,
upgrading eight curb ramps to meet current ADA standards, and upgrading vehicle
detection loops.
Change Order No 1. will install ITS conduit across Lakeland Hills Way at Lake Tapps
Parkway. This installation will allow for future planned ITS improvements and signal
modifications at the intersection. The change order will also apply a High Friction
Surface Treatment (HFST) to a section of Lake Tapps Parkway near the Terrace View
Drive SE off ramp. The application of a HFST on this section of roadway will reduce
the potential for crashes and injuries as a result of a reduction in friction on the
pavement surface from wet conditions and/or high vehicle speeds.
Construction of the change order work is expected to begin in Mid-September 2017
and be completed by October 2017.
A project increase of $25,960.00 within the 105 Arterial Street Fund will be necessary
to fund this Change Order; however it will not require a budget adjustment due to the
availability of funds from other budgeted projects that are anticipated to be under
budget.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 28 of 82
Councilmember:Staff:Snyder
Meeting Date:September 18, 2017 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 29 of 82
Project No: CP1523 Project Title:
Project Manager: Luis Barba
Project Update
Initiation Date: 01/20/2016 Permision to Advertise
Advertisement Date: 04/11/2017 Contract Award
Award Date: 05/15/2017 Change Order Approval
Contract Final Acceptance
Funding Prior Years 2016 (Actual) 2017
Future Years Total
105 Fund - Unrestricted 11,662 226,188 237,850
105 Fund - Federal Grant 56,692 693,308 750,000
461 Fund - Sewer 0 5,000 5,000
462 Fund - Storm 0 5,000 5,000
Total 0 68,354 929,496 0 997,850
Activity Prior Years 2016 (Actual) 2017
Future Years Total
Design Engineering - City Costs 68,354 25,000 93,354
Design Engineering - Other 1,219 1,219
Construction Contract Bid 827,290 827,290
Authorized Construction Contingency 17,447 17,447
Change Order No. 1 39,500 39,500
Construction Engineering- State Cost 2,000 2,000
Construction Engineering - City Costs 35,000 35,000
Construction Engineering - Testing Costs 8,000 8,000
Total 0 68,354 955,456 0 1,023,810
Prior Years 2016 (Actual) 2017
Future Years Total
*105 Funds Budgeted ( )0 (68,354) (919,496) 0 (987,850)
105 Funds Needed 0 68,354 945,456 0 1,013,810
*105 Fund Project Contingency ( )0 0 0 0 0
105 Funds Required 0 0 25,960 0 25,960
Prior Years 2016 (Actual) 2017
Future Years Total
*461 / 462 Funds Budgeted ( )0 0 (10,000) 0 (10,000)
461 / 462 Funds Needed 0 0 10,000 0 10,000
*461 / 462 Fund Project Contingency ( )0 0 0 0 0
461 / 462 Funds Required 0 0 0 0 0
BUDGET STATUS SHEET
Lake Tapps Parkway Preservation Project
Date:September 7, 2017
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
461 / 462 Sewer and Storm Budget Status
Estimated Cost (Funds Needed)
105 Arterial Street Budget Status
H:\PROJ\CP1523- Lake Tapps Parkway Preservation Project\3.00 Project Management\3.20 Budget\CP1523
LakeTapps Preservation BudgetStatusSheet_FINAL.xls 1 of 1CA.G Page 30 of 82
Lake Tapps Parkway Preservation Vicinity MapPrinted Date:Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS4/30/2014CA.GPage 31 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5297
Date:
September 12, 2017
Department:
Community Development
& Public Works
Attachments:
Res 5297
Exhibit 1 - Flood Protection Easement
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
The City of Auburn adopted Resolution No. 5160 on July 20, 2015 which authorized
the purchase of approximately 41.5 acres from Puget Sound Energy along the White
River. The property acquisition was funded through the King County Flood Control
District Sub-Regional Opportunity Fund. County funding paid for the property
($75,000.00) and all real estate transaction costs ($8,727.30). The City of Auburn did
not incur any expenditures. As a condition of the County’s funding, the Flood Control
District requires a flood protection easement on the 41.5 acres. Resolution No. 5297
authorizes the Mayor to execute the flood protection easement that was a condition of
County funding that the City Council agreed to as part of Council’s previous approval
of Resolution No. 5160.
As indicated in the body of the easement, the easement granted from the City of
Auburn to King County would allow for the following:
“A perpetual easement for the purposes of (1) accessing and constructing, inspecting,
monitoring, reconstructing, maintaining and repairing, river bank protection, levees
and/or other flood related works, including installing, inspecting and maintaining all
vegetation and any other appurtenances thereto, (2) constructing, reconstructing,
repairing, maintaining, locating and relocating utilities and stormwater facilities or
improvements, and (3) constructing, reconstructing, repairing, maintaining, locating
and relocation trail improvements across, in, under, on, over and upon the Easement
Area.”
Reviewed by Council Committees:
Councilmember: Staff:Snyder
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 32 of 82
Meeting Date:September 18, 2017 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 33 of 82
RESOLUTION NO. 5 2 9 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE THE FLOOD PROTECTION EASEMENT FOR
WHITE RIVER PROPERTIES
WHEREAS, the City of Auburn City Council adopted Resolution No. 5160 on July
20, 2015, authorizing the purchase of approximately 41.5 acres of land from Puget Sound
Energy along the White River, located north of Roegner Park; and
WHEREAS, the City of Auburn was awarded a fund allocation from the King
County Flood Control District Sub-Regional Opportunity Fund for the purchase price and
real estate transaction costs; and
WHEREAS, the King County Flood Control District Sub-Regional Opportunity
Fund required that the fund allocation be supported with the establishment of a flood
protection easement on the purchased property; and
WHEREAS, the City of Auburn purchased the 41.5 acres from Puget Sound
Energy for$75,000.00 in August, 2015; and
WHEREAS, the total purchase price and transaction costs for the acquisition of
the property amounted to which $83,727.30, all of which is being requested from the King
County Flood Control District Sub-Regional Opportunity Fund; and
WHEREAS, the City of Auburn has prepared a flood protection easement suitable
to meet the requirements of the King County Flood Control District Sub-Regional
Opportunity Fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is authorized to execute the Flood Protection Easement
to meet the requirements of the King County Flood Control District Sub-Regional
Opportunity Fund in substantial conformity with the document attached hereto, marked
as Exhibit"1" and Incorporated herein by this reference.
Resolution No. 5297
May 4, 2017
Page 1
RES.A Page 34 of 82
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon passage
and signatures hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP' • - D ' • FORM:
rAmai4L
niel B. Heid, Ci Attorney
Resolution No. 5297
May 4, 2017
Page 2
RES.A Page 35 of 82
Page 1 / 7
EXHIBIT “1” TO RESOLUTION NO. 5297
Recording Requested By And
When Recorded Mail To:
King County Flood Control District
Water and Lands Resources Division
201 S. Jackson St. Suite 600
Seattle, W A 98104-3 855
Attn: Brad Schabert
FLOOD PROTECTION EASEMENT
Grantor(s): The City of Auburn
Grantee(s): King County, a political subdivision of the State of Washington
Short Legal: T21N, R05E, Sec 30: Ptn S1/2SE ¼
Assessor’s Property Tax Parcels: 665500-0025, 302105-9020-01 and 302105-HYDR
THIS AGREEMENT made this _________ day of ___________________________
2017, by and between The City of Auburn, hereinafter called the "Grantor", and King County,
a political subdivision of the State of Washington, hereinafter called the "Grantee":
For valuable consideration, the receipt and adequacy of which is hereby acknowledged,
Grantor does hereby grant and convey to the Grantee, their successors and assigns, agents and
licensees an easement for the purposes set forth herein, under, ov er and upon the property
described on the Exhibit “A” attached hereto and incorporated herein by this reference (the
"Easement Area"), situated in King County, Washington .
A perpetual easement for the purposes of (1) accessing and constructing, inspecting,
monitoring, reconstructing, maintaining and repairing, river bank protection, levees and /or other
flood related works, including installing, inspecting and maintaining all vegetation and any
other appurtenances thereto, (2) constructing, reconstructing, repairing, maintaining, locating
and relocating utilities and stormwater facilities or improvements, and (3) constructing,
reconstructing, repairing, maintaining, locating and relocation trail improvements across, in,
under, on, over and upon the Easement Area.
Grantee shall have the right at such time as may be necessary and at the Grantee's sole
discretion, to enter upon and to have unimpeded access to, in and through the Easement Area
for the purposes of exercising the Grantee's rights as described herein.
RES.A Page 36 of 82
Page 2 / 7
Grantor agrees not to plant non-native vegetation within the Easement Area and not to
remove or otherwise alter any improvements installed by Grantee, including any native
vegetation that may be planted and any flood protection works and trail improvements that may
b e constructed, within the Easement Area, without the prior approval of Grantee.
For the purposes of this river protection easement, the term "native vegetation" shall mean
vegetation comprised of plant species, other than noxious weeds (as identified on the State of
Washington noxious weed list found at Washington Administrative Code Chapter 16-750, as
amended from time to time), which are indigenous to the coastal region of the Pacific
Northwest and which reasonably could have been expected to naturally occur at the site.
Neither Grantor nor Grantee are hereby obligated to future maintenance, repair or other
action related to the above-described exercise of easement rights, except that Grantee shall
maintain and repair any trails constructed by Grantee within the Easement Area. This river
protection easement and/or any flood related works constructed or to be constructed within
the Easement Area shall not be construed as granting any rights to any third person or entity,
or as a guarantee of any protection from flooding or flood damage, and nothing contained herein
shall be construed as waiving any immunity to liability granted to Grantor or Grantee by any
state statute, including Chapters 86.12 and 86.15 of the Revised Code of Washington, or as
otherwise granted or provided for by law.
The rights, conditions, and provisions of this easement shall inure to the benefit of and be
binding upon the heirs, executors, administrators, and successors in interest and assigns of
Grantor and Grantee.
WITNESSETH, the said Grantor(s) have hereunto signed their names the day and year
first above written.
GRANTOR: THE CITY OF AUBURN, a municipal corporation.
By _____________________________________
Title: ___________________________________
GRANTEE: KING COUNTY, a political subdivision of the State of Washington.
By _____________________________________
Title: ___________________________________
RES.A Page 37 of 82
Page 3 / 7
STATE OF WASHINGTON )
)ss:
COUNTY OF KING )
I certify that I know or have satisfactory evidence that is the person who appeared
before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she is authorized
to execute the instrument and acknowledged it as the of City of Auburn,
a municipal corporation to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Dated:
___________________________________________
Notary Public in and for the State of Washington
Residing at_____________________
My appoint expires_______________
STATE OF WASHINGTON )
)ss:
COUNTY OF KING )
I certify that I know or have satisfactory evidence that is the person who appeared
before me, and said person acknowledged that he/she signed this instrument, on oath stated that _he is authorized to
execute the instrument and acknowledged it as the of the
Department of Natural Resources and Parks of King County to be the free and voluntary act of such party for the uses
and purposes mentioned in the instrument.
Dated:
___________________________________________
Notary Public in and for the State of Washington
Residing at_____________________
My appoint expires_______________
RES.A Page 38 of 82
Page 4 / 7
Exhibit “A”
Legal Description
“Easement Area”
PARCEL A:
Those portions of Lots 3, 4, 5, 6, 11, 12, 13, 14 and 15, The Parker Homestead, according to the
plat thereof recorded in Volume 8 of Plats, Page 51, in King County, Washington, situated within
the northwest quarter of Section 31, Township 21 North, Range 5 East, W.M., and lying
northwesterly of the following described line:
Commencing at the north quarter corner of Section 31, Township 21 North, Range 5 East, W.M.;
thence south 89°49’20" west along the north line of said section 127.71 feet;
thence south 41°20’16" west 1,436.51 feet;
thence south 44°01’28" west 196.05 feet to a point on the easterly limit of said Lot 12;
thence continuing along the inside top of dike south 44°01’28" west 18.98 feet;
thence south 16°10’48" west 151.59 feet;
thence south 46°28’52" west 115.24 feet;
thence south 26°27’43" west 246.55 feet;
thence south 63°21’45" west to the east boundary of the westerly 500 feet of said Lot 14;
thence southwesterly along the south bank of the White (Stuck) River to a point on the west line
of said Section 31, distant 359 feet north of the west quarter corner of said section, said point
being the terminus of line description;
EXCEPT that portion lying within that certain parcel of land conveyed to the City of Auburn for
Ta-Weel Memorial Park (Roegner Park), by deed recorded under Recording No. 8906290993;
ALSO EXCEPT that portion lying northwesterly of the following described line:
Commencing at the northwest corner of said Section 31;
thence south 00°45’10" west along the west line of said section a distance of 30 feet;
thence south 89°54’03" east, parallel to the north line of said section, a distance of 240.15 feet;
thence south 00°28’27" west, parallel to the east margin of "A" Street Southeast right-of-way (Old
P.S.H. No. 5), a distance of 200 feet;
thence north 89°54’03" west 200 feet to the east margin of said street;
thence south 00°28’27" west along said margin 725.43 feet to a point of curvature to the right,
having a radius of 985 feet, the radial center of which bears north 89°31’33" west;
thence southwesterly along said curve a distance of 302.53 feet;
thence south 00°45’10" west 54.22 feet;
thence south 89°14’50" east 50 feet;
thence south 00°45’10" west 471.82 feet;
thence south 39º09’59" east a distance of 70 feet;
thence south 50º50’01" west a distance of 123.76 feet to the west line of said Section 31, and the
RES.A Page 39 of 82
Page 5 / 7
TRUE POINT OF BEGINNING of line description;
thence north 50º50’01" east 123.76 feet;
thence north 39º09’59" west 70 feet;
thence north 50°50’01" east 1,081.81 feet;
thence north 42°30’49" east 376.31 feet;
thence north 33°31’10" east 581.74 feet;
thence north 32°29’39" east 173.71 feet;
thence north 36°51’24" east 242.90 feet to a point on the north line of said Lot 5, and the terminus
of line description
PARCEL B:
Lot 1, City of Auburn Short Plat No. SP-1-83, recorded under Recording No. 8305120301, being
a portion of the south half of the southeast quarter of the southwest quarter of Section 30,
Township 21 North, Range 5 East, W.M., in King County, Washington;
EXCEPT that portion thereof lying northerly and northwesterly of Lot 2 of said Short Plat;
(ALSO KNOWN AS a portion of Parcel B, City of Auburn Lot Line Adjustment No. LLA-0011-
92, recorded under Recording No. 9209281726).
PARCEL C-1:
That portion of the southwest quarter of the southeast quarter of Section 30, Township 21 North,
Range 5 East, W.M., in King County, Washington, lying westerly of a line 720 feet east of the
west line of said southwest quarter of the southeast quarter;
EXCEPT that portion lying northerly of the following described "Line A", conveyed to M. A.
Segale, Inc. by deed recorded under Recording No. 8804220524;
ALSO EXCEPT that portion lying southeasterly of the following described "Line B", conveyed
to Roland A. Crabtree by deed recorded under Recording No. 8502250557:
"Line A":
Commencing at the northeast corner of the southwest quarter of the southeast quarter of Section
30, Township 21 North, Range 5 East, W.M., in King County, Washington;
thence south 00º00’55" east along the east line of said subdivision, 252.35 feet to the TRUE
POINT OF BEGINNING of line description;
thence north 88º50’59" west 260.56 feet;
thence south 77º58’54" west 528.41 feet;
thence south 53º53’37" west 589.25 feet;
thence south 49º19’56" west 91.35 feet, more or less, to the west line of the southeast quarter of
said Section 30, and the terminus of line description.
RES.A Page 40 of 82
Page 6 / 7
"Line B":
Commencing at the south one-quarter corner of Section 30, Township 21 North, Range 5 East,
W.M., in King County, Washington;
thence south 89º49’20" west along the south line of said section 127.71 feet to the TRUE POINT
OF BEGINNING of line description;
thence along the inside top of the southeast dike line of the White (Stuck) River, north 41º20’15"
east 100.75 feet;
thence north 44º31’40" east 514.79 feet;
thence north 52º19’08" east 155.42 feet;
thence north 45º55’37" east 218.52 feet;
thence north 71º03’35" east 92.23 feet to the east line of the west 720 feet of the southwest quarter
of the southeast quarter of said Section 30 and the terminus of line description.
PARCEL C-2:
That portion of the southwest quarter of the southeast quarter of Section 30, Township 21 North,
Range 5 East, W.M., in King County, Washington, lying easterly of a line 720 feet east of the
west line of said southwest quarter of the southeast quarter, and lying northerly of the northerly
line of Oravetz Road, as conveyed to King County by deed recorded under Recording No.
19991207001436 (which deed supersedes instrument recorded under Recording No. 4926236);
EXCEPT that portion conveyed to the City of Auburn by Deed recorded under Recording No.
9201100939, and rerecorded under Recording No. 20150807002155;
ALSO EXCEPT that portion lying northerly of the following described line, conveyed to M. A.
Segale, Inc. by deed recorded under Recording No. 8804220524:
Commencing at the northeast corner of the southwest quarter of the southeast quarter of Section
30, Township 21 North, Range 5 East, W.M., in King County, Washington;
thence south 00º00’55" east along the east line of said subdivision, 252.35 feet to the TRUE
POINT OF BEGINNING of line description;
thence north 88º50’59" west 260.56 feet;
thence south 77º58’54" west 528.41 feet;
thence south 53º53’37" west 589.25 feet;
thence south 49º19’56" west 91.35 feet, more or less, to the west line of the southeast quarter of
said Section 30, and the terminus of line description.
Assessor’s Tax Parcel ID#’s 6655000025, 3021059020, 302105HYDR
RES.A Page 41 of 82
Page 7 / 7
PARCEL D
That portion of Southeast 41st Street vacated by operation of law per RCW 36.87.090 and
described in Opinion Number 2016-1, Opinion of the City Attorney of Auburn, Washington, dated
August 17, 2016, said description described as follows:
That portion of Southeast 41st Street, being a right of way 30 feet in width, according to the Plat
of the Parker Homestead, recorded in Volume 8 of Plats, Page 51, in King County, Washington
situated within the Northwest Quarter of Section 31, Township 21 North, Range 5 East,
Willamette Meridian, and described as follows:
Beginning at the North Quarter Corner of said Section 31;
thence south a distance of 30 feet along the east line of said Plat to the northeast corner of lot 7 of
said plat, also being a point on the south margin of Southeast 41st Street;
thence west a distance of 886.2 feet, more or less, along the north lines of lot 7, lot 6 and lot 5 of
said Plat to the Northeast corner of Tract C of City of Auburn Lot Line Adjustment LLA-5-87
recorded under King County Recording Number 8704220781;
thence northeasterly a distance of 127.6 feet, more or less, to the most southwest corner of parcel
B of City of Auburn Lot Line Adjustment LLA-0011-92, recorded under King County Recording
Number 9209281726, also being a point on the north line of said Section 31;
thence east a distance of 762.3 feet, more or less, along said north line of Section 31 to the Point
of Beginning.
RES.A Page 42 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5315
Date:
September 5, 2017
Department:
Parks/Art and Recreation
Attachments:
Res 5315
master Plan
Budget Impact:
$0
Administrative Recommendation:
Auburn City Council adopt the Pioneer Cemetery Master Plan.
Background Summary:
The development of the Master Plan included input from the Master Plan Steering
Committee, Auburn Parks and Recreation Board, Cemetery Board, and members of
the White River Buddhist Temple and Seattle Buddhist Temple. The Auburn Pioneer
Cemetery Master Plan provides an inventory of graves and inurnments, a conceptual
site plan and suggested next steps for the development and preservation of this
unique and important site; and a Master Plan is a critical element to be used when
seeking funds to implement the actions recommended in the Plan.
Reviewed by Council Committees:
Councilmember: Staff:Faber
Meeting Date:September 18, 2017 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 43 of 82
RESOLUTION NO. 5 3 1. 5
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON,ADOPTING AND
SUPPORTING THE AUBURN PIONEER CEMETERY
MASTER PLAN
WHEREAS, the Auburn Pioneer Cemetery, previously known as the
Faucett Cemetery, the Cemetery at Slaughter, and the Japanese Cemetery, is a
resting place for some of Auburn's early settlers who immigrated to the White
River Valley as early as the 1860's; and
WHEREAS, a portion of the Cemetery was historically set aside for the
congregation of the White River Buddhist Temple and for many of Auburn's early
residents of Japanese ancestry; and
WHEREAS, the City of Auburn Parks Department is charged with the
operation and maintenance of the Cemetery; and
WHEREAS,the historic value and rare nature of the site-was honored when,
in 2016, Auburn Pioneer Cemetery was designated as a City of Auburn and King
County Landmark; and
WHEREAS, the development of the Master Plan included input from the
Master Plan Steering Committee Auburn Parks and Recreation Board, Cemetery
Board, and members of the White River Buddhist Temple and Seattle Buddhist
Temple; and
WHEREAS, the Auburn Pioneer Cemetery Master Plan provides an
inventory of graves and inurnments, a conceptual site plan and suggested next
steps for the development and preservation of this unique and important site; and
Resolution No. 5315
September 5, 2017
Page 1 of 2RES.A Page 44 of 82
WHEREAS, a Master Plan is a critical element to be used when seeking
funds to implement the actions recommended in the Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Auburn City Council adopting the Pioneer Cemetery
Master Plan.
Section 2. That the Mayor and staff are authorized to take such further
action as is consistent with the legislative intent hereof to implement the Plan,
including having staff pursue funding opportunities in support thereof.
Section 3. That this Resolution shall be in full and effect upon passage
and signature hereon.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
AidA
A - iel B. He'• -' Attorney
Resolution No. 5315
September 5,2017
Page 2 of 2RES.A Page 45 of 82
Auburn Pioneer Cemetery Master Plan
City of Auburn Parks, Arts & Recreation
White River Valley Museum
August 28, 2017
Hoshide Wanzer Architects
RES.A Page 46 of 82
1
EXECUTIVE SUMMARY
History and Significance of the Auburn Pioneer Cemetery
Existing Conditions and Needed Upgrades
Recommendations
EXISTING CONDITIONS
Inventory of Existing Grave and Inurnment Markers
Current Condition of the Markers and Cemetery Grounds
Parking and Access Issues
Historic Preservation Issues
CARE OF GRAVE AND INURNMENT MARKERS
Long-Term Goal in Caring for the Markers
Care of Existing Markers
Preservation and Maintenance of Markers
ASSESSMENT OF AVAILABLE PLOTS
Determining the Number and Location of Future Burial Plots
Identification of Unused Plots Available for Other Uses
Burials Plan
CONCEPT PLAN
Vision and Goals for the Auburn Pioneer Cemetery
Celebrate the Passage of Time
Emphasize Qualities of Timelessness
Description of Proposed Plan
Parking and Entrances
Walkways and Gathering Spaces
Historical and Interpretive Signage
Landscape Materials and Treatment of Grave Locations
Concept Plan
Implementation Components
Hardscape and Parking
Interpretive Material and Gathering Area
Care of Historic Markers
Landscape Improvements
PRELIMINARY COST ESTIMATE
Cost Estimates per Implementation Component
APPENDIX
Acknowledgments
2017 Memorial Day Event Photos and Comments
Historical Information and Diagrams
Ground Penetrating Radar Summary Diagram
Site Images
Presentation Board
AUBURN PIONEER CEMETERY MASTER PLAN
Table of Contents
RES.A Page 47 of 82
2
History and Significance of the Auburn Pioneer Cemetery
Previously referred to as the Faucett Cemetery, the Cemetery at Slaughter, and
the Japanese Cemetery, the Auburn Pioneer Cemetery is the resting place for
some of Auburn’s early settlers as well as many of the Japanese and Japanese
Americans who resided in the White River Valley. Located in a peaceful farming
area north of the town of Slaughter (later renamed Auburn) the land was used by
John and Rachel Faucett as their family burial plot in the 1860’s and was called
Faucett Cemetery. About ten years later the land was donated as an official
cemetery and was divided into 91 plots as the Cemetery at Slaughter in 1889.
Many early pioneers were buried there, but frequent spring flooding of the nearby
rivers convinced some families to move their departed to newer cemeteries on the
surrounding hillsides.
In the 1890’s Japanese immigrants began farming in Auburn. The first Japanese
inurnment at the cemetery was recorded in 1890, and was followed by many
others. With the establishment of the White River Buddhist Temple in 1912 the
growing Japanese community had a relationship to the cemetery, and the eastern
portion of the property was granted for their use. In return, temple members began
a long-term commitment to maintain the monuments and grounds. After the
relocation of the Japanese community during World War II few families returned to
the White River Valley.
The City of Auburn took ownership of the Pioneer Cemetery in 1962 and the City
Parks Department was charged with its operation and maintenance. A policy was
later adopted stipulating that only direct descendants of those already buried in
Pioneer Cemetery may be interred there.
The Auburn Pioneer Cemetery was designated as a City of Auburn and King
County Landmark in 2016. In the nomination, the cultural significance of the
cemetery is described as follows: “In addition to its general historical significance
as a place associated with Auburn’s earliest era of non-native settlement and
community development, the Auburn Pioneer Cemetery may hold a specific
symbolic value to members of the Japanese American community.” This landmark
designation sets the goals and vision outlined in this Master Plan for the future of
the Auburn Pioneer Cemetery.
AUBURN PIONEER CEMETERY MASTER PLAN
Executive Summary
Historical Photos: Courtesy of White River Valley MuseumRES.A Page 48 of 82
3
Existing Conditions and Needed Upgrades
The main elements of the cemetery – the landscaped grounds and the headstones
and rows of inurnment markers – are in relatively good condition. The lawn and
flowering shrubs are well maintained, and the trees (except for the holly on the
south edge of the property) are all healthy. The oldest pioneer headstones are in
good condition considering their age, and the newer polished stone markers are in
excellent condition. The cast concrete markers of the early Japanese Americans
are becoming severely weathered. To prevent further deterioration and to preserve
what is left of the inscriptions, a program of cleaning and sealing these markers is
needed.
The existing parking area is in poor condition and inadequate as a shared use
between the cemetery and the adjacent sports & marine facility. Improvements are
needed to create designated parking spaces, a handicap space and a van parking
space for cemetery visitors. An agreement must be reached to limit the area
available for boats and boat trailers, and prohibits this use during peak cemetery
use such as burial services and the annual Memorial Day ceremony.
The existing lawn does not meet ADA requirements for an accessible surface. An
improved entrance from the parking area and a system of pathways are needed to
improve accessibility for infirm or wheelchair-bound visitors.
Recommendations
This Master Plan for the Auburn Pioneer Cemetery recalls the unique cultural
history, documents the current conditions of the site, and explores future
improvements to extend the use and relevancy of this important community asset.
The recommendations of the Steering Committee are as follows:
• Emphasize improvements that reinforce the goal of creating a timeless quality
through natural elements such as stone, water, sky.
• Emphasize improvements that reinforce the sense of the passage of time through
seasonal changes in the plantings and the succession of generations within families
and the community.
• Develop historical and interpretive signage to recognize the early pioneers and the
role of the White River Buddhist Temple in the creation and continuing support of
the cemetery.
AUBURN PIONEER CEMETERY MASTER PLAN
Executive Summary
Above Images: Existing ConditionsRES.A Page 49 of 82
4
• One of the qualities of the cemetery is the uniformity and understated nature of
the early Japanese American markers. This characteristic is expressed in the term
“chowa” which describes harmony and the desire to blend with others. Although
contemporary stone markers will vary in design, it would be desirable if this concept
of “chowa” continues with future markers.
• Confirm the priorities and cost for various phases of implementation, and identify
public and private funding sources.
• Create a program for donors to dedicate a specimen tree or flowering shrub in
memory of a departed family member.
• Conduct an outreach program with an electronic data base of cemetery plots,
locations, burial information, marker inscriptions and photographs to help future
generations maintain an awareness of their ancestors’ resting spots.
• To improve communication and coordination, each year a member of the White
River Buddhist Temple should be selected to serve on the city of Auburn Cemetery
Board.
AUBURN PIONEER CEMETERY MASTER PLAN
Executive Summary
Concept of Chowa Reflected in Existing Grave Markers
Historical/Interpretive Signage Examples Design Inspirations of Timeless Qualities: Stone, Water, SkyRES.A Page 50 of 82
5
Inventory of Existing Grave and Inurnment Markers
Several inventories of the existing burial and inurnment plots have been compiled
over the past several years continuing the documentation started with the1880 Plan
of the Cemetery at Slaughter and the 1889 Plan of the Cemetery at Slaughter. A
transcript of the early Japanese markers was prepared by Allan Terada in the early
1980’s, and was supplemented and published as “Volume IV of The Memorial
Records of South King County” by Hilda Meryhew. More recent efforts include the
ongoing Pioneer Cemetery Burials list by the White River Valley Museum staff, and
the results of a ground penetrating radar scan to help determine the accuracy of
early records.
Another valuable resource is “Evolution of Japanese Grave Markers in the Auburn
Pioneer Cemetery” by Kristy Arbuckle Lommen, prepared in 2012. This document
researches and illustrates the types of markers used by the Japanese community
throughout the history of the cemetery, including the original wooden posts and
the concrete markers that replaced them in 1928, the early Jizo statues honoring
children, and more contemporary stone markers that came into use prior to WWII.
Current Condition of the Markers and Cemetery Grounds
The original grave markers in the cemetery are associated with at least seven
different early pioneer families and are scattered across the center and west portion
of the property. About fifteen of these markers remain and are typically upright
headstones or raised tablets made of cut or cast stone, with precise and well
preserved inscriptions.
The early Japanese immigrant families used simple wood markers, but by 1928
these had deteriorated and were replaced by the White River Buddhist Temple
with uniform cast concrete markers with kanji characters identifying the deceased
person’s name, kaimyo (Buddhist name in the afterlife), and date of death.
Unfortunately, these inscriptions appear to have been written by hand with a small
blade directly in the wet concrete, and many have weathered to the point of being
undecipherable. Because the simple concrete used is relatively porous and was
never sealed, these early markers suffered from moisture infiltration, moss growth
and weathering.
Contemporary stone markers were used from the mid 1900’s and are of cut and
polished stone (usually granite) with chiseled inscriptions in English and sometimes
also in kanji. These more recent stone markers are in excellent condition.
AUBURN PIONEER CEMETERY MASTER PLAN
Existing Conditions
Contemporary Grave Marker
Cast Concrete Markers with Kanji Characters
Early Pioneer Markers
Jizo Statues
RES.A Page 51 of 82
6
The cemetery grounds retain the rural character of the site from the mid-1800’s
even though the surroundings have been dramatically altered and developed.
A flat lawn covers the entire property and is interspersed with an assortment
deciduous trees including a very large mature maple tree in the center of the
property and a pair of dogwood trees at the north pedestrian archway. The
maples, rhododendrons, azaleas and other smaller trees and shrubs are all in good
condition and are well maintained. Typical of most cemeteries the ground plane has
an uneven grade due to soil disturbance, resulting in some difficulty walking and
mowing between the rows of markers. Some settlement has occurred over time
around the older cast concrete markers, which were each set on a small concrete
base placed directly on the soil.
Parking and Access Issues
The existing parking area is a gravel lot between the east fence of the cemetery
and 8th Street NE. This parking area has been shared with Auburn Sports &
Marine, a local business across 8th Street selling boats, parts and fishing supplies,
which allows customers to park boats waiting for repairs on a short-term basis.
In addition, the parking area is bisected by a driveway access to the Park View
Apartments to the south. As a result, about eight parking spaces are available
for cemetery visitors, although up to twenty cars can squeeze in for the annual
Memorial Day ceremony or for a burial service when no boats are being stored.
The parking area is not graded to drain properly so large puddles collect during
rainy periods, and the gravel produces clouds of dust during dry summer weather.
The inadequate visitor experience continues from the parking lot past damaged
sections of the perimeter cast iron fencing (likely hit during boat trailer maneuvering)
through one of two gated openings to the cemetery grounds. Unfortunately, there
are no pathways and the lawn is not adequate as an accessible wheelchair surface.
The pedestrian entrance on the north end of the cemetery at the intersection of
Auburn Way N. and 8th Street NE is marked with a ceremonial metal archway by
artist Deborah Mersky, which welcomes visitors on the sidewalk, but this entrance
is also not accessible due to three stone steps to manage the change in grade.
Historic Preservation Issues
The designation of the Auburn Pioneer Cemetery as a City of Auburn and King
County Landmark cites “significance from age (in association with of both European
American and Japanese American settlement eras), and from distinctive design
features (including grave marker features and distribution patterns.” The park-
like setting, the cluster of early pioneer headstones, and the rows of Japanese
AUBURN PIONEER CEMETERY MASTER PLAN
Existing Conditions
Existing Parking Area
Existing Grave Markers
North Pedestrian EntryMature Maple Tree
RES.A Page 52 of 82
7
inurnment markers are key elements contributing to the historic character and must
be preserved. Any modifications to this historic resource should reinforce these
elements, enable the property to be easily maintained, and provide interpretation of
this history and use for current and future generations.
Specific guidelines for historic preservation have been outlined in the Secretary of
the Interior’s Standards for the Treatment of Historic Properties. These standards
are used by the National Park Service and State Historic Preservation Officers as
well as local jurisdictions to promote responsible preservation practices and guide
preservation, rehabilitation, restoration and reconstruction projects. The Auburn
Pioneer Cemetery is in the Preservation Planning and the Treatment of Cultural
Landscapes category and the following steps are critical:
Historical Research, Inventory and Documentation of Existing Conditions: The
history of the property’s use first as a pioneer family’s burial plot and later as a
cemetery for the Japanese American community in the White River Valley is well
documented in the Pioneer Cemetery Landmark Registration Form prepared for the
City of Auburn Landmarks Commission by Holly Taylor of Past Forward Northwest
Cultural Services in 2016. Further inventories of the existing grave markers are
ongoing in the Pioneer Cemetery Burials list by the White River Valley Museum staff.
Identifying and Preserving Character - Defining Features: Character-defining
features are a prominent or distinctive aspect, quality, or characteristic of a cultural
landscape that contributes significantly to its physical character. The picturesque
landscape featuring the broad, flat lawn area and a limited number of ornamental
trees and shrubs is a remnant of the historically rural land use, while the headstones
and rows of inurnment markers clearly express the historical and future use of the
site.
Interpretation: Historic exhibits and interpretive signage and displays help in the
understanding and appreciation of cultural landscapes, and in turn lead to greater
community awareness and care of the historic resource. These added elements
should be secondary and complimentary to the main character-defining features in
their design, materials and placement.
AUBURN PIONEER CEMETERY MASTER PLAN
Existing Conditions
Jizo Statues - Historical and Character Defining Features
Existing Pioneer Monuments - Historical and Character Defining Features
RES.A Page 53 of 82
8
Long-Term Goal in Caring for the Markers
The headstones and inurnment markers are the most significant cultural and historic
features of the Auburn Pioneer Cemetery, and the natural weathering that occurs in
the outdoor environment creates a feeling of age and emphasizes the passage of
time. The goal is to distinguish between markers of different eras not only by their
design and materials used, but also by the subtle surface patina caused by age and
weathering. The patina is formed by mineral deposits and serves as a protective
layer against deterioration.
The goal in caring for the markers is to preserve their aged character utilizing a
gentle cleaning process. Lightly rubbing the surface with a wet cloth or soft brush
followed by a water rinse will remove dirt, biological growth such as lichen and
moss, and bird droppings. Grass clippings that may contain fertilizers are often
scattered on the markers in the mowing process, leaving a chemical residue.
Care of Existing Markers
The earliest pioneer headstones of cut or cast stone are in generally good condition
given their age, and no special care is needed except for occasionally washing.
The newer cut and polished stone markers are in excellent condition and no special
care is needed except for occasional washing.
The original cast concrete markers from 1928 present the greatest preservation
challenge. Although less than one hundred years old (relatively young by historic
cemetery standards) they were simply cast with a common concrete mix and
the inscriptions were quickly cut into the wet concrete by hand. Over time the
porous concrete surface erodes and attracts biological growth, which speeds up
the deterioration. Unfortunately, the inscriptions on many of these cast concrete
markers are no longer legible. Great care must be taken when cleaning these
markers as the concrete surface is fragile and easily damaged. Cleaning products
such as D2 Biological Cleaning Solution can be spray applied to penetrate the
surface and prevent the growth of lichen and moss.
The oldest Japanese American markers that are no longer legible should not be
replaced as this would change the historic character of the cemetery. Instead,
small plaques could be placed in the ground in front of the illegible markers with the
kanji characters and translation inscribed.
AUBURN PIONEER CEMETERY MASTER PLAN
Care of Grave and Inurnment Markers
Above Images: Existing MarkersRES.A Page 54 of 82
9
Preservation and Maintenance of Markers
Simple washing is all that is required to maintain the old stone headstones and
newer stone markers.
The old cast concrete markers can be sealed with a penetrating sealer such as
silicates and siloxanes, which penetrate the concrete and shield against moisture.
Besides providing protection against exterior environmental conditions and slowing
the weathering process, this application is ideal for preservation of historic concrete
elements as it provides virtually invisible protection with no change in the surface
appearance. It is recommended that a test be performed on the back of one of the
most deteriorated concrete markers to determine its effectiveness before sealing
all the markers. Monitoring the condition of the concrete markers periodically will
determine when they require resealing.
AUBURN PIONEER CEMETERY MASTER PLAN
Care of Grave and Inurnment Markers
Above Images: Existing Markers
RES.A Page 55 of 82
10
Determining the Number and Location of Future Burial Plots
Currently an average of two burials are conducted by the White River Buddhist
Temple at the Auburn Pioneer Cemetery per year. It is anticipated that space for
approximately 50 future burials should be provided. Those would be available for
the current and next generation of families already represented in the cemetery to
maintain the character and importance of the cemetery’s history. There is no need
to allow for other members of the temple as their families likely have arrangements
at other cemeteries, although it is possible that an exception to this restriction may
be made for an extraordinary circumstance by the Buddhist Temples involved.
A continuation of the plots along the east side of the cemetery and filling in spaces
in the existing north-south rows are the preferred locations for future burials. This
would keep the inurnments concentrated in the historic Japanese American plots
and leave a majority of the cemetery site vacant and available for other uses.
Identification of Unused Plots Available for Other Uses
The park-like character of the Auburn Pioneer Cemetery sets it apart from the
surrounding commercial development, parking lots, housing and traffic. This
small island of lawn, trees, flowering shrubs and rows of quiet grave markers still
has large open areas that will not be used for additional plots. The opportunity of
including areas for community gatherings and ceremonies, interpretive displays and
pathways can increase the use and enjoyment of the site by the community. The
area around the largest maple tree in the center of the site is a natural focus for this
activity.
AUBURN PIONEER CEMETERY MASTER PLAN
Assessment of Available Plots
Above Images:Examples of a Park-like Setting at Mt. Auburn Cemetery
Auburn Pioneer Cemetery, Community Use
RES.A Page 56 of 82
11
Auburn Pioneer Cemetery Master Plan
Cemetery Plot Layout | 2017.07.22
Hoshide Wanzer
Architects
Burials Plan
Burials Key
Yes
Buried at Pioneer Cemetery
Likely
Cemetery Plot Map Overlaid on Proposed Site PlanAerial Photo of Auburn Pioneer Cemetery
DRAFT
50403020100
11
63
59
61
1213
1415
1617
21
26 28
32
41
44
46
67
68
70
72
73 74
77
79
8081
82
83
84
91
6
7 9
10
75
76
55
53
56
57 58
60
62
64 65
66
69
71
30
33
27
8
PAUTZKE, SOPHIA
HART, ELIZA A.
HART, GEORGE
HART, JAMES
HART, LOUISA
HART, STANLEY BENJAMIN
FURUKAWA
FURUKAWA
DEGUCHI, YAICHIRO
HIRAI
IMANAKA, YOSHITO
BROOKS, B
BROOKS, MARY
LOUISA CROMPTON
BROOKS, WILLIAM
WALKER
BOYD, JAMES
HEWIRS, JOSEPH
HATTORI, GOROHIRAI, JAY TAICHIIMAGARI/SAKAMAKI, YOSHITARO
ARIMA, SUYEKO
GATAARIMA, TAKEO
ARIMA, SUYEKO
FUJITA
HIROSE, FUMI
HIROSE, RUBY S.
HIROSE, SHUSAKU
HIROSE, TOME
HIROSE, TOMO
HOPKINS, M.P.
FAUCETT, HARRIETT
FAUCETT, JAMES E.
FAUCETT, JOHN F.
FAUCETT, JOHN
TWIGGS
FAUCETT, MARIAE J.
FAUCETT, RACHAEL, A
(CULLEN)
FAUCETT, MRS.
IKEDA, YOSHIKA
DUCHNOUSE, JOHN
ITO, BABY
KUMANO,
SUKETA/SHINTARO
SAKAGAMI, YOSHI
SAGARA, KOSHIRO
NATSUHARA, KIICHIRO
OKADA
TAKEDA
UCHIKATA
YAMASHITA, IROKU
ISHIKAWA
OTSUJI, INFANT
SEATTLE, ANGELINE
TUMAS
KATOKATOKATOKATOKATOSCOTT, GEORGE
WARREN, JR.
KONISHI,KAZUYE/KAZUEOKURA, MITSUNOOKURA, TOICHIOMURA, KOTAROOMURA, MASARUTERADA-SANTOS, TINA
KASHIWAGI, Y.
OMURA, KIMIOMURA, KO EI
SAWA, YAGORO
KANESHIGEMORISHIGE, KENICHI
NOMURAOKADA, SHINICHISATO, JUNKOTOGAMI, MIHO
TOGAMI, YOKO
TERADA, ALLEN
TERADA, GEORGE S.
TERADA, KATSUHEI
TERADA, KINYUE F.
TERADA, RON
TERADA, TAMOTSU
TERADA, TOYO
TERADA, YOSHIKO
OKADA, TAKAKATSU/MASORU
OSAKI, TAKEZOOSAKI TAZEOYAMADA, SIZUE
YAMASHITA, TOSHIKO
NISHIZAKI, ELAINE FUMIKO
TANABE, HATSUYE
TERADA, MINORU
TERADA, YAYEKO
NATSUHARAOMURA, KOICHI
SEIH, ANNA
SHIGAYA, KINSUKE
SUZUMURA, HARUE MAY
TAKENAGA, MASAKO
TSUKAMOTO, HIDEOUEDA, SEEKO JENNYYAMANAKA, MASATO
SEIH, PETER
NISHIMOTO, JOE T.
OKIBARA/OKIHARA,
ICHITARO
OKIBARA/OKIHARA,
ISHI
SAIKA
TAKEJIRO, HELEN HAMA
UNIDENTIFIED CAUCASIAN BURIAL
UNIDENTIFIED CAUCASIAN BURIAL
UNIDENTIFIED CAUCASIAN BURIAL
MUKAI, NORITSUGU
MUKAI, SHIZUKO Y.
YAMASHITA, MARY ISHIDA
YAMASHITA, TOKIO
IWAI, IKICHI
IWAI, ISHIRO
IWAI, SHINA
IWAI, TADAOMI
MIZUTA, KAZUMI
YAMANAKA, HAYAO
YONEOKA/TSUNEOKA, MASARU
ISHIKAWA, SUMIKOSAGARA, KOSHIRO
NATSUHARA, YOSHIKO
OKUDA, YUTAROSAKAMOTOSUZUMIRATAKEDA
SAGARA, KOSHIRO
SATO, TEDDY GORO
NATSUHARA, NOBUKO
TANABE, SUEHIKO SUZUMURA, KENICHI
NISHIMOTO, HELEN K.
IWAI, SUNAO
YAMANAKA, HIROTA
NORIKANE, JIRO
SAWABE
SUZUKI, YUKATA
RESERVED TERADA
RESERVED TERADA
KEEVEY, MONROE STENENS, BABYFAWCETT, WILLIAM REDINGTON, G.F.
UNIDENTIFIED JAPANESE
BURIAL
VICKERS, SYLVESTER
ANDERSEN, JESSIE MARY
LARVE, FRANCIS JOSEPH
UNIDENTIFIED JAPANESE
BURIAL
NATSUHARA, INFAN
NATSUHARA, FRANK
NATSUHARA, MAY H
NATSUHARA, SHIZU
NATSUHARA, T.
NATSUHARA, ZENZA
MURABASHI
NAGATA, TOSHIYUKI
SHIMAZAKI, NATSUYO
IMAOKA
SHIMAZAKI, UTARO
UNIDENTIFIED JAPANESE
BURIAL
NATSUHARA, IYU
NATSUHARA, MASA
NISHIMICHI, AKI
ISHIKAWA, TOMI
UNIDENTIFIED JAPANESE
BURIAL
AUBURN PIONEER CEMETERY MASTER PLAN
Assessment of Available Plots
RES.A Page 57 of 82
12
Vision and Goals for the Auburn Pioneer Cemetery
The peaceful and rural quality of the site, with the simple landscape of flat lawn and
scattered trees and shrubs, the cluster of pioneer headstones and the long rows
of Japanese American inurnment markers is a historic cultural resource that must
be preserved. These qualities are especially valued in contrast to the commercial
development and traffic that has surrounded the site.
The vision of the Steering Committee is to reinforce the cemetery use and the na-
ture of the landscape by continuing the timeless qualities of natural elements such
as stone, water and sky in any future improvements.
In concert with this timeless quality, it is also important to emphasize the passage of
time in this place of remembrance. Plantings that celebrate the changing seasons
and historical and interpretive material that marks the succession of generations are
also the goal of future improvements.
Description of Proposed Plan
A series of conceptual plan options were discussed with the Steering Committee,
and following many insightful suggestions the preferred Concept Plan evolved. The
main features of this plan are:
Main Entrance: The existing gate at the southeast corner will be developed as
the main pedestrian entrance to the cemetery. The visibility and importance of this
entrance can be reinforced with new white flowering dogwood trees to relate to the
dogwoods flanking the north metal archway entrance. This location allows a direct
connection to a new pathway system within the cemetery. The existing gate on
the east side adjacent to the parking area will be closed and the damaged cast iron
fencing will be repaired.
Parking Area Improvements: The parking area is reconfigured to place the
handicap parking space and van-accessible parking adjacent to the new main
entrance at the southeast corner. The parking spaces will be marked and
designated for cemetery visitors only, and space for 20 vehicles will be provided.
The existing driveway access to the Park View Apartments to the south will remain,
and an agreement is needed with Auburn Sports & Marine to clarify where and
when limited short-term boat and boat trailer parking will be allowed. The parking
area will receive a new layer of gravel to eliminate ponding in wet weather and
reduce dust in dry weather, and a permeable paving material at the angled parking
stalls will delineate the designated cemetery parking and help limit boat parking to
AUBURN PIONEER CEMETERY MASTER PLAN
Concept Plan
Concepts of Stone, Water, Sky
Vegetation Marking Changing Seasons
Flowering Dogwood Marking a Place
RES.A Page 58 of 82
13
the gravel areas. This more finished paving surface will also provide a nice transition
to the entry walkway for cemetery visitors. A new planting area is proposed to help
screen the parking area and 8th Street NE and visually expand the park-like setting
of the cemetery. This planting area will include new trees with a relatively high
canopy and low shrubbery to keep sight lines from the parking area to the street
open.
Demarcation of Inurment Areas: The rows of Japanese American inurnment
markers will be set apart from the lawn with of fine gravel surface bordered with
flush stone edging. This change of material will create a subtle feeling sacredness
around the markers and is often used in cemeteries in Japan. Having gravel surfac-
es will also alleviate the uneven grade around the rows of markers and lawn main-
tenance will be easier. The larger pioneer monuments scattered in the center of the
site will continue to be within lawn area with no surround gravel surfacing, which
will distinguish the earliest historical burial sites that were traditionally set in the lawn
from the rows of Japanese American markers.
Pathway System and Gathering Areas: A system of pathways is an important
element in meeting accessibility requirements for cemetery visitors that are infirm
or in wheelchairs as lawns do not meet ADA standards for firmness, stability and
slip resistance. The proposed pathway system will connect the new pedestrian
entrance at the southeast corner and the existing north metal archway entrance.
The pathway surface will be very fine compactable gravel with a mowing edge.
The large maple tree at the center of the site has traditionally served as a natural
gathering spot, with a sense of shelter in inclement weather and shade in the
summer. Two gathering areas are proposed – one around the large boulder and
historic plaque honoring the pioneer families, and an adjacent area focusing on the
rows of inurnment markers. These gathering areas are connected and surfaced
with stone or concrete pavers to designate their special use. Proposed seating
will be limited to natural stone boulders as standard benches are unfortunately not
recommended due to public safety issues.
Interpretive Material: Historic exhibits and interpretive displays are proposed to
supplement the existing historic plaques to further community awareness and
appreciation of this unique cultural resource. The interpretive material will be
located in the gathering areas and consist of cast or etched metal panels with
historic photos and narratives, landmark designation plaques, and acknowledgment
of the role of the City of Auburn Parks Arts and Recreation, White River Valley
Museum, and the White River Buddhist Temple.
AUBURN PIONEER CEMETERY MASTER PLAN
Concept Plan
Areas for Screening with Vegetation
(L) Example of Historical Signage, (R) Concrete/Stone Border and Gravel
RES.A Page 59 of 82
14
AUBURN PIONEER CEMETERY MASTER PLAN
Concept Plan
Auburn Pioneer Cemetery Master Plan
Proposed Site Plan | 2017.07.22
Hoshide Wanzer
Architects
Site Plan 1/4” = 1’-0”
Auburn Sports
& Marine
Cemetery Parking
Entrance
Cemetery Parking
Exit and Residential
Access
8
t
h
S
t
.
N
EAuburn Way N.Entrance
Informational
Sign
(E)
Entrance
(E) Arch Gateway
at Entrance
(E) Main Entrance
w/ Stone Steps
Stone Seating Area
(E) Stone
Mounument
Gravel Path w/
Edging
(E) Burial
Markers
(E) Grave
Markers(E) Water and Waste
Receptical
Historical/
Informational
Plaque
Jizo Statues
Gravel
Path
Cemetery Parking:
6 Standard Stalls
4 Parallel Stalls
1 Handicap Stall
Site Plan
Cherry Tree
New Planting
Area
New Planting
Designated
Boat Parking
(E) Perimeter
Fence
(E) Perimeter
Fence
Paved Gathering Area
DRAFT
Area for Future
Expansion
NOT TO SCALE
RES.A Page 60 of 82
15
Landscape Elements: Additional plantings will help screen the surrounding
commercial uses and traffic as well as the apartment building and parking on the
south side. The need to maintain visual surveillance of the cemetery grounds will
limit the density of perimeter shrubbery. A program to encourage contributions of
specimen trees or flowering plants in honor of loved ones will be initiated. A list of
preferred native or flowering trees and shrubs will be developed.
Implementation Components
The scope of improvements outlined in this Master Plan and the limitations of
funding may require dividing the project into a series of components for phased
implementation. The goal will be to take care of the highest priority and most visible
items first to build fundraising momentum. The recommended implementation
components for the project is as follows:
Hardscape and Parking
• Repair of the existing perimeter fence
• New pedestrian entrance and pathway system
• Parking area improvements
• Planting area on 8th St. NE
Interpretive Material and Gathering Area
• Historic displays and plaques
• Stone seating areas
• Special paving at the gathering area
Care of Historic Markers
• Demarcation of the inurnment areas with fine gravel surface
• Cleaning and sealing historic markers
• Possible replacement of lost statuary
Landscape Improvements
• Development of the Landscape Plan
• New plantings and removal of some existing undesirable plant material
• Specimen tree donor program
AUBURN PIONEER CEMETERY MASTER PLAN
Concept Plan
Cemetery Site
RES.A Page 61 of 82
16
To facilitate planning for the implementation of improvements for the Auburn Pioneer
Cemetery, the following costs estimates are separated into four components:
Hardscape and Parking, Interpretive Material and Gathering Space, Care of Historic
Markers, and Landscape Improvements. The estimates are for the Construction
Cost only, and do not include amounts such as administrative and management
cost, design and permit fees, or Washington State Sales Tax which must be added
to produce a Project Cost. The estimates do include a contingency amount
intended to cover unforeseen conditions or increases in the bidding climate, and the
contingency varies according to the level of risk in each component category. As
the planning process proceeds into final plans and specifications, these preliminary
cost estimates will be refined and updated.
The cost estimates are based on the requirements of a Public Works Contract,
which involves greater administrative requirements of the Contractor and mandates
paying prevailing wages on all labor. If the work is bid under a private agreement
the costs would likely be reduced. The Hardscape and Parking component
would certainly be a Public Works Contract with the City of Auburn, but the
other components of the master plan could potentially be funded by grants and
donations and constructed under private contracts.
The Preliminary Cost Estimates for the Master Plan Implementation Components
are summarized below, and the cost breakdowns are provided on the following
pages:
HARDSCAPE AND PARKING $ 70,585
INTERPRETIVE MATERIAL AND GATHERING AREA $ 26,155
CARE OF HISTORIC MARKERS $ 42,340
LANDSCAPE IMPROVEMENTS $ 17,395
TOTAL MASTER PLAN CONSTRUCTION COST ESTIMATE $156,475
AUBURN PIONEER CEMETERY MASTER PLAN
Preliminary Cost Estimate
RES.A Page 62 of 82
17
8th Street NE Right of Way New Curb Modifications
traffic controls and signage
survey and alignment verification
excavation - 4’ wide x 1.5” depth
base material
concrete curb & gutter (roadside)
patch and repair asphalt pavement
AUBURN PIONEER CEMETERY MASTER PLAN
Preliminary Cost Estimate
Hardscape and Parking (page 1 of 2)
Parking Area Improvements
site demo (6”- 8” subgrade, compaction)
permeable paving at angled parking stalls
concrete curbs
reuse precast concrete wheel stops
crushed gravel parking area surface (4” depth)
crushed garvel parking area sidewalk
parking area signage
cemetery entrance signage
Landscaping at Cemetery Fence/Parking Area Sidewalk
excavation - 24” depth
topsoil
tilling, fine grading
tree planting
shrub (med-lg) planting
shrub (sm) planting
groundcover planting
mulch
Landscaping at 8th St. NE Island
excavation - 24” depth
topsoil
tilling, fine grading
tree planting
shrub planting
mulch 3”
1 ls $1,500.00 1,500.00
1 ls $1,500.00 1,500.00
200 sf $3.00 600.00
5 cy $100.00 500.00
50 lf $35.00 1,750.00
1 ls $500.00 500.00
$6,350.00
1 ls $1,500.00 1,500.00
1640 sf $3.00 4,920.00
130 ls $24.00 3,120.00
7 ea $25.00 175.00
9315 sf $1.00 9,315.00
630 sf $2.00 1,260.00
1 ls $750.00 750.00
1 ls $1,500.00 1,500.00
$22,540.00
1600 sf $1.50 2,400.00
40 cy $50.00 2,000.00
1600 sf $0.35 560.00
4 ea $350.00 1,400.00
5 ea $45.00 225.00
11 ea $30.00 330.00
50 ea $12.00 600.00
1600 sf $0.55 880.00
$8,395.00
980 sf $1.50 1,470.00
30 cy $50.00 1,500.00
980 sf $0.35 343.00
3 ea $350.00 1,050.00
5 ea $30.00 150.00
980 sf $0.55 539.00
$5,052.00
RES.A Page 63 of 82
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AUBURN PIONEER CEMETERY MASTER PLAN
Preliminary Cost Estimate
Cemetery Pathways
tree protection
sod removal
sub base prep
crushed granite paving (4” depth, 30cy)
path edge material
sod repair
entry gate (parking)
main entry at intersection (upgrade)
Perimeter Fence Repair
repairs to existing metal fencing
reset some fence post footings
6 ea $60.00 360.00
1775 sf $0.25 443.75
1775 sf $0.30 532.50
1775 sf $2.00 3,550.00
555 lf $5.00 2,775.00
1 ls $300.00 300.00
1 ls $1,500.00 1,500.00
1 ls $1,500.00 1,500.00
$10,961.25
1 ls $2,000.00 2,000.00
1 ls $500.00 500.00
$2,500.00
SUBTOTAL $55,798.00
Mobilization 10% $5,580.00
Contingency 15% $9,207.00
TOTAL HARDSCAPE AND PARKING $70,585.00
Hardscape and Parking (page 2 of 2)
RES.A Page 64 of 82
19
AUBURN PIONEER CEMETERY MASTER PLAN
Preliminary Cost Estimate
Gathering Area Paving
tree protection
sod removal
sub base prep
concrete pavers
crushed granite paving (4” depth, 30cy)
path edge material
sod repair
Interpretive Material and Seating
interpretive plaques
stone base
stone boulder seating
2 ea $60.00 120.00
1550 sf $0.25 387.50
1550 sf $0.30 465.00
1150 sf $6.00 6,900.00
400 sf $2.00 800.00
290 lf $3.25 942.50
1 ls $250.00 250.00
$9,865.00
4 ea $1,500.00 6,000.00
1 ls $2,000.00 2,000.00
5 ea $750.00 3,750.00
$11,750.00
Interpretive Material and Gathering Area
SUBTOTAL $21,615.00
Mobilization 10% $2,162.00
Contingency 10% $2,378.00
TOTAL INTERPRETIVE MATERIAL
AND GATHERING SPACE $26,155.00
RES.A Page 65 of 82
20
AUBURN PIONEER CEMETERY MASTER PLAN
Preliminary Cost Estimate
Demarcation of Historic Inurnment Areas
tree protection
sod removal
sub base prep
crushed granite paving (4” depth, 30cy)
stone edge border
sod repair
Cleaning and Sealing Historic Markers
cleaning and sealing historic concrete markers
metal plaques to supplement illegible markers
possible replacement of lost statuary
6 ea $60.00 360.00
5600 sf $0.25 1,400.00
5600 sf $0.30 1,680.00
5600 sf $2.00 11,200.00
625 lf $8.00 5,000.00
1 ls $250.00 250.00
$19,890.00
92 ea $50.00 4,600.00
90 ls $100.00 9,000.00
1 ls $1,500.00 1,500.00
$15,100.00
Care of Historic Markers
SUBTOTAL $34,990.00
Mobilization 10% $3,500.00
Contingency 10% $3,850.00
TOTAL CARE OF HISTORIC MARKERS $42,340.00
RES.A Page 66 of 82
21
AUBURN PIONEER CEMETERY MASTER PLAN
Preliminary Cost Estimate
New Planting Areas
excavation - 24” depth
topsoil
tilling, fine grading
tree planting
shrub (med-lg) planting
shrub (sm) planting
groundcover planting
mulch
Landscape Beds Along Auburn Way N.
tree protection
weed cleanup
planting bed prep
topsoil, fertilizer
shrub (med-lg) planting
shrub (sm) planting
mulch 3”
Removal of Existing Undesirable Plant Material
existing tree removal
1 ls $1,200.00 1,200.00
1 ls $2,000.00 2,000.00
1 ls $250.00 250.00
5 ea $350.00 1,750.00
1 ls $500.00 500.00
1 ls $500.00 500.00
1 ls $1,000.00 1,000.00
1 ls $500.00 500.00
$7,700.00
7 ea $50.00 350.00
1 ls $200.00 200.00
1000 sf $0.20 200.00
8 cy $50.00 400.00
15 ea $45.00 675.00
40 ea $30.00 1,200.00
3000 sf $0.55 1,650.00
$4,675.00
1 ls $2,000.00 2,000.00
$2,000.00
Landscape Improvements
SUBTOTAL $14,375.00
Mobilization 10% $1,438.00
Contingency 15% $1,582.00
TOTAL LANDSCAPE IMPROVEMENTS $17,395.00
RES.A Page 67 of 82
22
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Acknowledgements
Auburn Pioneer Cemetery Master Plan Steering Committee
Patricia Cosgrove
White River Valley Museum
Daryl Faber, Director
City of Auburn Parks, Arts & Recreation
Craig Hudson
City of Auburn Cemetery Supervisor
Calvin Terada
Seattle Buddhist Temple Representative
Charles Natsuhara
White River Buddhist Temple Representative
References
City of Auburn Landmarks Commission
Auburn Pioneer Cemetery Landmark Registration Form
Kristy Arbuckle Lommen
Evolution of Japanese Grave Markers in the Auburn Pioneer Cemetery
Hilda Meryhew
The Memorial Records of South King County, Volume IV
Amerie & Kristy Lommen
Auburn Pioneer Cemetery: About the Cemetery
Auburn Pioneer Cemetery: The Japanese Burials
Gwenneth Anderson
Auburn Pioneer Cemetery: A tiny cemetery with many stories
Newcastle (Washington) Historical Society
RES.A Page 68 of 82
23
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 02.16.17
Meeting Minutes
Project: AUBURN PIONEER CEMETERY MASTER PLAN
Date: February 16, 2017
Location: Auburn Community Event Center, 910 Ninth Street SE
Subject: Steering Committee Meeting 1
Attendance: Calvin Terada Seattle Buddhist Temple
Charles Natsuhara White River Buddhist Temple
Daryl Faber Director of Parks Arts and Recreation
Craig Hudson Cemetery Supervisor
Patricia Cosgrove White River Valley Museum
Bob Hoshide Hoshide Wanzer Architects
INTRODUCTIONS AND PROJECT BACKGROUND
1. The history of Auburn’s Pioneer Cemetery and the King County Landmark Designation was summarized. The Master Plan will emphasize this
history and how the cemetery should evolve in the future.
2. The White River Buddhist Temple has had a key role in the history of the cemetery and will continue to be a major voice in its future
development. The Seattle Buddhist Temple will provide support and outreach to the entire Japanese American community.
3. The cemetery exists unchanged almost as a time capsule of an earlier age, surrounded on all sides by the growth and development of Auburn.
GOALS AND OBJECTIVES OF THE MASTER PLAN
4. The plan should recognize that the number of future inurnments (currently averaging two per year) will eventually cease due to the requirement
allowing only descendants of those already represented in the cemetery, as well as the ongoing trend of families moving out of the area.
5. Since there will be a large portion of the site that will never be used as cemetery plots, the focus should be on creating a quiet park-like setting.
6. Attracting the public to enjoy the cemetery/park would be the ideal way to generate interest and awareness of the history of the cemetery.
7. Incorporating elements expressing the passage of time (generations of families, seasonal change and development of the surroundings) as well
as timeless qualities (stone, water and sky) will develop a sense of place and emphasize the historic use.
RES.A Page 69 of 82
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AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 02.16.17
MASTER PLAN COMPONENTS
8. The perimeter edges of the site are critical to the image of the cemetery and welcoming the public. The sidewalk along Auburn Way North
is pinched by the busy arterial and the cemetery fence, and developing a pathway through the cemetery to the north gate would provide an
alternative route through the park-like setting. It would also assist in engaging the public with any historic and interpretive material.
9. The east side of the site is an undeveloped parking area shared with Auburn Sports and Marine across 8th Street NE, and is an uninviting
entrance to the cemetery for visitors arriving by car. This area should be developed to include 5 or 6 designated parking stalls for cemetery
visitors with plantings and barriers to help protect the wrought iron fencing as well as creating a welcoming arrival. This parking area should
also include at least one handicapped accessible stall and possibly a van-accessible spot.
10. The center of the site under the largest deciduous tree is a natural gathering spot and a key area for interpretive material, surrounded by the
original pioneer monuments and the historic boulder, and with a sweeping view of the rows of Japanese American markers.
11. The ground disturbance radar survey will be matched with GIS information to create an accurate plan of available plots and likely open spaces.
This plan will be used to locate proposed pathways, gathering spaces and new plantings.
12. Much of the inventory work of the inurnment markers and translations has been done. When it’s determined by Museum staff that the
inventory is complete, it will be included in the Master Plan.
13. The cost of maintaining the lawn should not be used as a major criteria in the development of plantings, but rather the overall goals of the
landscape plan. Auburn is very good at maintaining park system lawns.
NEXT STEPS
14. The community should have an opportunity to learn about the Master Plan, and an ideal time would be at the White River Buddhist Temple
Memorial Day ceremony at the cemetery on Monday, May 29. B. Hoshide will provide the latest presentation boards and will be available to
answer questions after the ceremony.
15. P. Cosgrove will provide a site survey or accurate site plan to assist in the development of the Master Plan concept drawings and the potential
parking layout.
16. The Master Plan Schedule was reviewed and Steering Committee meetings are planned in two month intervals, in mid-April and mid-June.
Recommend that the next meeting be scheduled for Thursday, April 13 at 7:00 pm. If any issues arise that require a meeting sooner it will be
scheduled by P. Cosgrove.
RES.A Page 70 of 82
25
Meeting Minutes
Project: AUBURN PIONEER CEMETERY MASTER PLAN
Date: April 20, 2017
Location: Auburn Community Event Center, 910 Ninth Street SE
Subject: Steering Committee Meeting 2
Attendance: Calvin Terada Seattle Buddhist Temple
Charles Natsuhara White River Buddhist Temple
Daryl Faber Director of Parks Arts and Recreation
Patricia Cosgrove White River Valley Museum
Bob Hoshide Hoshide Wanzer Architects
REVIEW OF PREVIOUS MEETING
1. No items noted.
INVENTORY OF GRAVE AND INURNMENT MARKERS
2. The Burials Plan shows the names and locations by plot number, with a number of unknowns. P. Cosgrove noted that a more complete listing
is available and will be sent.
3. It is anticipated that space for approximately 50 future burials should be provided. These would be available for the current and next
generation of families already represented in the cemetery. There is no need to allow for other members of the White River Buddhist Temple as
their families likely have arrangements at other cemeteries, although an occasional exception might arise.
4. All uncommitted plots could be available for other uses, such as pathways and gathering spaces.
CONCEPTUAL SITE PLAN
5. The existing entry gate at the southeast corner will be developed as the main pedestrian entrance to the cemetery, with a path extending
between the north-south grave area and the east-west rows. The existing entry on the east side adjacent to the parking area will be closed,
as it faces a strip of lawn (not ADA accessible) and a long continuous row of grave markers.
6. The proposed parking area layout will be reconfigured to place the handicap parking space and van-accessible parking adjacent to the
southeast pedestrian entry.
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 04.20.17
RES.A Page 71 of 82
26
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 04.20.17
7. New planting areas are proposed at the edges of the parking area to help screen the traffic on 8th St. NE and to visually expand the park-like
setting of the cemetery.
8. The existing driveway access to the apartment complex through the parking area is paved but the rest of the parking area will continue to be
gravel to avoid storm water drainage issues. There is concern that the existing gravel causes a significant dust problem during dry summer
weather.
9. The proposed pedestrian entrance at the west sidewalk will be deleted, as it would create an undesirable short-cut through the cemetery.
10. Demarcation of the inurnment areas with a fine gravel surface surrounded by flush stone edging is proposed to create a subtle feeling of
sacredness. This change of material is often used in cemeteries in Japan. Having gravel surfaces around the markers will help alleviate the
uneven grade around the rows of markers, and lawn maintenance will be easier. B. Hoshide will confirm that this change will be in keeping
with the Historic Landmarks designation.
11. The larger pioneer monuments scattered in the center of the site will continue to be within the lawn with no surrounding gravel areas. This will
distinguish the earliest historic burial sites that were traditionally set in the lawn from the rows of Japanese American markers.
12. The center of the site under the largest deciduous tree is proposed as the main gathering spot and a key area for interpretive material and
informal seating. The use of pavers for this special area will be studied.
NEXT STEPS
13. The White River Buddhist Temple Memorial Day ceremony at the cemetery is scheduled for Monday, May 29 at 10:15 am. The architects will
provide the latest presentation boards (clearly marked “Draft”) and will be available to answer questions before and after the ceremony. In
addition, the Site Plan will be revised to incorporate the items above and will be available for
distribution prior to the Memorial Day event.
14. A Grant Application is being prepared for funding to proceed with the Landscape Plan and implementation of the first phase of improvements.
15. The next Steering Committee meeting is scheduled for Thursday, June 8 at 7:00 pm. The draft of the Master Plan Report outline was
distributed, and will be the topic of the next meeting. If any issues arise that require a meeting sooner it will be scheduled by P. Cosgrove.
16. At the conclusion of the Master Plan study an informational presentation might be useful for the Auburn City Council.
RES.A Page 72 of 82
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AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 06.29.17
Meeting Minutes
Project: AUBURN PIONEER CEMETERY MASTER PLAN
Date: June 29, 2017
Location: Auburn Community Event Center, 910 Ninth Street SE
Subject: Steering Committee Meeting 3
Attendance: Calvin Terada Seattle Buddhist Temple
Charles Natsuhara White River Buddhist Temple
Daryl Faber Director of Parks Arts and Recreation
Craig Hudson Cemetery Supervisor
Patricia Cosgrove White River Valley Museum
Bob Hoshide Hoshide Wanzer Architects
Jim Yamaguchi Nakano Associates
MASTER PLAN DRAFT
1. A preliminary draft of the Master Plan was distributed for review, and comments and revisions should be sent to P. Cosgrove by July
2. Two sections of the Master Plan – Potential Project Phasing and Preliminary Cost Estimate – will be discussed at this meeting and included
in the final Master Plan.
3. Include the GPR summary diagram showing ground disturbance, utility lines and graves in the Master Plan Appendix.
INVENTORY OF GRAVE AND INURNMENT MARKERS
4. The Burials Plan has been updated with the available information and records. The existing lots are numbered and vary in size from
approximately 2’x12’ to 12’x16’. Within each lot an average size of an inurnment plot for 2 people is 4’x4’.
5. Space for approximately 50 future burials will be limited for use by current and next generation of families already represented in the cemetery
to maintain the character and importance of the cemetery’s history. However, it is possible that an exception to this restriction may be made
for an extraordinary circumstance by the Buddhist Temples involved.
RES.A Page 73 of 82
28
6. Concentrating the future burials in portions of Lots 55, 58 and 60 in the north end, and portions of Lots 6, 7, 8 and 9 along the south side
would keep the Japanese American inurnments together and leave the majority of the site available for other uses.
7. Outlines of uncommitted lots not needed for future burials should be removed from the site plan to clarify the areas available for other uses,
such as pathways, gathering spaces and open areas. C. Hudson to confirm that there is no legal obstacle to removing these unused lots.
CARE OF GRAVE AND INURNMENT MARKERS
8. The historic Japanese American markers are slowly becoming weathered to the point of no longer being legible. The concrete markers
should be carefully cleaned and sealed per the recommendations in this report, but should not be replaced as this would change the historic
character of the cemetery. Instead, small plaques could be placed in the ground in front of the illegible markers with the kanji characters and
translation inscribed.
CONCEPTUAL SITE PLAN
9. The property lines, easements or any other previous agreements regarding the parking area will be researched by the City of Auburn to confirm
that the anticipated improvements can move forward.
10. Use of a permeable paving material at the angled parking stalls will delineate the designated cemetery parking and help limit boat parking to
the gravel area. The more finished paving surface will also provide a nice transition to the entry walkway for cemetery visitors.
11. The new planting area at 8th St. NE will serve as a visual buffer. The new trees should have a relatively high canopy and the shrubbery should
be low to keep sight lines from the parking area to the street open.
12. The new main visitor entrance at the southeast corner should include large white dogwood trees to relate to the spectacular dogwoods at the
north arch gateway.
13. Donations for memorials will be limited to specimen trees and plant material. Other possibilities such as pavers are difficult to manage, and
benches are not recommended.
CEMETERY MANAGEMENT
14. To improve communication and coordination, each year a member of the White River Buddhist Temple will be selected to serve on the City of
Auburn Cemetery Board.
IMPLEMENTATION COMPONENTS
15. Instead of phasing strategies for implementation, the Master Plan will be divided into the following components which can be done as funding
is secured:
Hardscape and Parking – repair of the existing perimeter fence, pedestrian entrance and pathway system, parking area improvements,
planting area at 8th St. NE, signage
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 06.29.17
RES.A Page 74 of 82
29
Interpretive Material and Gathering Area – historical displays and plaques, stone seating areas, special paving at the gathering area
Care of Historic Markers – demarcation of the inurnment areas with fine gravel surface, cleaning and sealing historic markers, possible
replacement of lost statuary
Landscape Improvements – development and implementation of a Landscape Plan including new specimen trees and planting, and removal
of some existing undesirable plant material
NEXT STEPS
16. The corrections discussed at this meeting will be incorporated in a new draft Master Plan, with will be distributed electronically to the Steering
Committee members.
17. The White River Buddhist Temple Bon Odori is scheduled for Saturday, July 22. The architects will provide the latest presentation boards and
will be available to answer questions at the event.
18. No further Steering Committee meetings are scheduled. Any issues arise requiring further discussion will be coordinated by P. Cosgrove.
19. At the conclusion of the Master Plan study an informational presentation will be scheduled with the Auburn City Council, possibly in August.
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Meeting Minutes - 06.29.17
RES.A Page 75 of 82
30
Memorial Day Service 05.29.17
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Memorial Day Event Photos and Comments
Comments and Feedback:
1. Very positive reaction to the fine gravel areas around the rows of
markers
2. Agreement about the new entrance gate location and the need for a
pathway system
3. Strong criticism of the boats using the parking area, and the
perception that the boat users have caused the damage to the metal
fence
4. Comments that the number of parking spaces shown on the plan
seems inadequate
5. Need for more plantings around the perimeter to screen the traffic and
the adjacent apartment use, but acknowledging the need for visual
surveillance
6. Desire to contribute a specimen tree in honor of a loved one
RES.A Page 76 of 82
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AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Historical Information
1889 Plan of the Cemetery at Slaughter1880 Plan of the Cemetery at SlaughterRES.A Page 77 of 82
32
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Ground Penetrating Radar Summary Diagram
Ground Penetrating Radar Summary DiagramRES.A Page 78 of 82
33
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Presentation Boards
Auburn Pioneer Cemetery Master Plan Hoshide Wanzer
ArchitectsSite Images | 2017.07.22
Site Images
RES.A Page 79 of 82
34
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Presentation Boards
Auburn Pioneer Cemetery Master Plan Hoshide Wanzer
Architects Concept | 2017.07.22
Seasons
Passage of Time
ChangingSurroundings
Generations
RES.A Page 80 of 82
35
AUBURN PIONEER CEMETERY MASTER PLAN
Appendix - Presentation Boards
Auburn Pioneer Cemetery Master Plan Hoshide Wanzer
Architects Concept | 2017.07.22
Sky
Timeless Qualities
Water
Stone
RES.A Page 81 of 82
RES.A Page 82 of 82