HomeMy WebLinkAbout09-20-2017 Agenda .�-
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Airport Advisory Board
Regular Meeting
September 20, 2017, 7:30 AM
Airport Office
Conference Room 1
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today's agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES: August 23, 2017
D. PRESENTATIONS:
1. BUSINESS SPOTLIGHT — ORION INDUSTRIES
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. NONE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. STATUS UPDATE - REQUEST FOR PROPOSAL FOR MARKET ANALYSIS AND
RATE STUDY
2. STATUS UPDATE - FACILITY CONDITION ASSESSMENT
3. STATUS UPDATE — JET A FUEL PROGRAM
4. STATUS UPDATE —AIRPORT WAYFINDING SIGNAGE
5. STATUS UPDATE —AIRPORT PUBLIC WIFI ACCESS
6. AIRPORT CAPITAL IMPROVEMENT PROGRAM (2018-2023)
7. AIRPORT ADVISORY BOARD —TRACKING MATRIX (GENERAL BUSINESS) AND
2017 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT
Page 1 of 2
Ph: 253-333-63°I Fax: 253-333-6R22
Email: infoa.s5p���a.com R'ebsitz: wwws50wa.com
Airport Advisorv Board Meetinq Aqenda September 20, 2017
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows':
October 18, 2017
November 15, 2017
December 20, 2017
Unless otherwise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
"Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
Page 2 of 2
AUBURN AIRPORT ADVISORY B- OARD MEETING MINUTES
_ _ _ _
August 23, 2017.
BOARD MEMBERS City of Auburn Staff(COA) Aviation Management.
Grou
John Theisen (Chair) Kevin Snyder (Comm. Dev. & Public Jamelle R. Garcia (AMG-
Works Dir). CEO)
Excused
Gary Gustafson (Vice Ingrid Gaub (City Engineer/Asst, Guillermo Arevalo (AMG
Chair Absent Director of En ineerin Services _ St_a_ _
_ _ _._ __ _ __ _..
Mark Kornei Tanya Rottkamp (AMG
sta
S arrow Tan
Deanna Clark AOPA/ASN
Cal Hunziker
Guests
Brandon & Danielle
Butsick (Tenant)
Bill Peloza
Justin Heater (Cascade
Helico ter Services
MEETING DATE: August 23, 2017
MEETING TIME: 7:30 A.M.
PLACE: Auburn Municipal Airport, 2143 E ST NE Suite #1 Auburn �
WA 98001
A. CALL THE nAEETING TO ORDER: Chairman John Theisen called the
meeting to order and welcomed aftendees and guests.
_
B. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING:
None
C: APPROVAL OF MINUTES: A motion was made and seconded to Approved
the Advisory Board minutes of July 19, 2017.
D: PRESENTATIONS: Sparrow Tang and Justin Heater of Cascade Helicopter
Services made a presentation highlighting their business opecations at the
Auburn Municipal Airport.
1
E: BOARD ACTION ITEMS: 1. Motion was made to forward to Auburn City
Council the recommendation of AMG's proposed two (2) phased approaeh for
implementation of Jet A fuel service by a Private Entity. (AMG will work with City
staff to outline the Jet A service requirements.)
F: BOARD DISCUSSIOM ITEnAS: 1. Ms. Gaub reviewed the draft for Reque.st
for Proposal of Market Analysis and Rate Study for the Auburn IVlunicipal Airport.
2. Ms. Gaub updated the status of Facility Condition Assessment Request for
Proposal which should be completed by the October 18, 2017 AAB Meeting,
3. Mr. Garcia presented, as requested a proposed 2018 Airp.ort Rates and Fees
schedule. After debate and discussion, the AAB made a recommendation to
forward to Council the proposed 2018 airport rates for the City of Auburn's Fee
Schedule effective January 1, 2018.
4. Mr. Theisen review the appropriate areas of the tracking matrix and the
strategic business plan. Matrix was updated as required.
G: BOARD GUIDENCE AND INFORMATION ITEMS: 1. AIRPORT
MANAGER'S REPORT: Mr. Garcia reviewed the report which included airport
revenues to-date and compared 2017 to 2016 year-to-year variations.
Additionally, the occupancy report and current fuel operations were reviewed and
discussed.
There being no other business the meeting was adjourned.
ADJOURNMENT OF MEETING —9:30 AM
Respectfully submitted,
Aviation Management Group, LLC
253-333-6821
On behalf of the City of Auburn
�
2
�
TABLE A•2
CAPITAL FACILITIES PLANPROJECTS AND FlNANCING
__..
AIRPORT FUND
2078 2019 2020 2021 2022 2023 Total
Caoacitv Proiects: _ __ .. _
None -
Non-Caoacitv-Proiects:
1 Runway Enhancements
Capital Costs 1,833,334 - - - - - 1,833,334
Funding Sources:
Airport Fund 91,667 - - - - - 91,667
Grants 1,741,667 - - - - - 1,741,667
2 Jet A Fueling Facility
Gapital C.osts - - 50,000 350,000 - - 400,000
Funding Sources:
P;irport Fund - - 50,000 - - - 50,000
Other - - - 350,000 - - 350,000
Grants - - - - - - -
3 Annual Repair and Replacement of Airport Facilities
Capital C.osts 20,0.00 20,000 20,000 20,000 20,000 20,000 120,000
Funding Sources:
Airport Fund 20,0.00 20,000 20,000 20,000 20,000 20,000 120,000
Grants - - - - -
4 Automated Weather Observation System
Capital Costs - - - - - 166,666 166,666
Funding Sources:
Airport Fund - - - - - 8,333 8,333
Grant§ - - - - - 158,333 158,333
5 Airport Securily Camera 8.C,ate Access Upgrades
Capital Costs - 70,000 - - - - 70,000
Funding Sources:
Airport Fund - 70,000 - - - - 70,000
Grant - - - - - - -
6 Precision Approach Path Indicator(PAPI)for Runway
Capital Costs - - - - 168,000 - 168,000
Funding Sources:
Airport Fund - - - - 168,000 - 168,000
Grants - - - - - - -
_ _.__ __ _
7 Land Acquisition for Fufure Approaches
Capital Costs 555,555 - - 3,666,667 - - 4,222,222
Funding Sou`ces:
Airport Fund 27,777 - - 183,333 - - 211,110
Grants_ __ 527,778 3,483,334 4,011,112
8 Runway RSA Improvements I'
Capital Costs - 500,000 - - - - 500,000
Funding Sources:
Airport Fund - 25,000 - - - - 25,000
Grants - 475,000 - - 475,000
9 West Side Fencing
Capital Costs - - - - - 52,920 52,920
Funding Sources:
Airport Fund - - - - - 2,646 2,646
Grants - - - - - 50,274 50,274
�
2018 2019 2020 2021 2022 2023 Total
SUMMARY:
CAPITAL GOSTS
Capaaty Projects - - - - - - -
Non-Capacity Projects 2,408,889 590,000 Z0,000 4,036,667 188,000 239,586 7,533,142
Total Costs 2,408,889 590,000 70,000 4,036,667 188,000 239,586 7,533,142
FUNDIN(i SOURCES:
Airport Fund 739,444 115,000 70,000 203,333 188,000 3U,979 746,756
Other - - - 350,000 - - 3.50,000
Grants(Fed,State,Local) 2,269,445 475,000 - 3,483,334 208,607 6,436,386
Totaf Funding 2,408,888 590;000 70,000 4,036,667 188,000 239,586 7,533,142
- ___ _ ___. _
AIRPORT FUND (465) Capital Facflities Plan
Six Year Capital Facilities Plan,2018-2023 Enferprise Funds
Project Ttle: Runway Enhancements � ����
Projeet No; cp1516
Project TyPe: NO�-Capacity
Project Manager: Seth Wickstrolvl
Description:
Enhance Runway 16/34 per Airport Layout Plan 8 Master Plan Update for increased safety and utilization. This also includes the As-
built AGIS Survey that is required following the runway construdion.
Progress Summary:
Environmenta.l Assessment is complete. Design planned for Federal FY 2017 and const�uction is anticipated to begin in
Federal FY 2018. Budget has been adjusted to account forthe anticipated funding plan identified by FAA for Design and
Construction of the project per their letter of April 17,2017.
Future Impact on Operating Budget:
Activity:
201TYE 2018 Year End
Funding Sourcesc P�ior to.2017__ _Estimate 2018.Bud et 2019 Bud et Pro'ect Total
UnrestrictedAiiportRevenue 11,633 16,666 91,667 119,966
Federal-Non-Primary Entit/ement 300,000 15U,000 450,000
Federa/Grant-Secured 209;384 209,384
Federa/Grant-Unsecured 1,500,000 1,500,000
State Grant-Secured 11,632 11,632
State Grant-Unsecured 16 667 91,667 108 334
Total Funding Sources; 232,649 333,333 1,833,334 • 2,399;316
Capifal Expenditures:
Design 317,674 31.7,674
Environmental Assessment 232,649 15,659 248,308
Consfruction 1 833 334 1 833 334
Total Exp.endkures: 232,649 333,333 1,833,334 - 2;399,316
-- - _ _— -
Forecasted Project Cost:
Total
2020 . _ . 2027 _ . 2022_ _ 2023_ 2018.-2023.
Funding Sources:
Uniestricted Airport Revenue - - - - 91,667
Federal-Non-Pnmary Enfiflement - - - - 150,000
Federal Grant-Unsecured - - - - f,500,000
State Grant-Unsecured - - - _- _ ._ _ _91,667
_ _ _ - — _. .. .
Total Funding Sources: - _ - - _- - - 1;833,334
Capital Expenditures:
Design - - - - -
Environmental Assessment - - - - -
_ .. _.
Construction - - 1,833 334.
Total Ezpendkures: - - - - 1,833,334
Grants!OtherSources: Federal Aviation Administration and Washington State Department of Transportation
AIRPORT FUMD (465) Capital Facilities Plan
SixYear Capital Facilities Plan,2018-2023 Enterprise Funds
Projeet Title: Jet A Fueling Facility ����T
Project No: apbd04 I
Project Type: Non-Capacity
Project Manager. Kevin Snydel'
Descriptionc
ConstrucY any necessary site improve.ments to accommodate a tempora.ry 2;200 gallon fueling truck for Jet A fuel on site in 2017. Desig
and Construct a permanent 12,000 gallon Fuel Tank for Jet A serqice at Airport in 2020 and 2021 after the runway extension is complete
and demand for Jet A fuel is established.
Progress Summary:
Future Impact on Operating Budget:
On-going operational costs will be minimal as the estimated$5,OOO/month expenses will be offset by fuel sale revenues.
Activityc
201T YE 2018 Year End
Funding$ources: Priorto 2017 Es4imate 2018 Bud et 2019 Bud ef Pro'ecfTotal
Unrestricted Airport Revenue -- � - - 10;000 - - -
Ofher-Unsecured - - - - -
State Grant-Unsecured - - -
ToWI Funding Sources: - 10;000 - - -
Gapital Expendrtures:
Design - - - - -
Right of Way - - - - -
Construction - -
Total Expenditures: - - - -
Forecasted Project Cost:
Total
2020 2021 2022 2023 2018-2023
Funding Sources;
Unrestricted Airport Revenue 50,000 - 50,000
Other-Unsecured - 350,000 - 350,000
State Grant-Unsecured -
Total Funding Sources: 50,000 350,000 - - 400,000
Capital Expenditures:
Design 50,000 - 50,000
Right of Way - - -
Construction 350,000 - 350,000
Total Expenditures: 50,000 350,000 - - 400,000
_ ..
Grants/Other Sources:
AIRPORT FUND (465) Capital Facilities Plan
Six Year Capital Facilities Plan,2018-2023 Enterpr(se Funds
Project Tit�e: Annual Repair and Replacement of Airport Facilities
Projest No: apbd06 �����
Project Type: Plon-Capacity
Rroject Manager: Kevin Snyder
Description:
This is an annual rep.air and replacement program for the purpose of completing repairs to site fencing,hanger doors,fueling facilities,
roof repairs,etc.
Progress Summary:
- _- -.. - -- - -
Future Impact on Operating Budget:
None
Activity: _ . - -
2017 YE 2018 Year End
Funding Sources: Prior to 2017 Estimate 2018 Bud et 2019 Bud et Pro ect Totai
Unrestricted Airport Revenue - 20,000 20,000 20,000 40,000
Grants(Fed,State,Local) - - - - -
Other - - - -
Total Funding$ources: - 20,000 20,000 20,000 40,000
Capital Expenditures:
Design - - - - -
Right of Way - - - -
Construction 20 000 20 000 20 000 60 000
Total Ezpenditures: - 30;000 20,000 20,000 40,000
- - - -_ --
Forecasted Project Cost:
rotal
2020 2021 2022 2023 2018-2023
Funding Sources:
UnrestrictedAirportRevenue 20,000 20,000 20,000 20,000 120,000
Grants(Fed,State,Loca!) - - - - - '
Other - - -
Total Funding Sources: 20,000 20;000 20,000 20,000 120,000
Capital Eupenditures:
Design - - - - -
Rlght of Wey - - - - -
Gonstruction 20 000 20 000 20 000 20 000 120 000
7otal Expenditures: 20;000 20,000 20,000 20,000 120,000
Granfs/Othe�Sou�ces'
AIRPORT FUND (465) Capital Facilities Plan
Six Year Capital Facilities Pian,2018-2023 Enterprise Funds
Project Title: Automated Weather Observation System
Project No: CpxxXX �
Project Type: Non-CapaCity
Project Manager. Kevin Snyder
Description:
Install weather�eporting equipment for instrument approach.
Progress Summary:
This project is dependant on grant funding which has been delayed from 2019 to 2022 in order to complete the Runway
Enhancement project per FAA requirements.
Future Impact on Operating Budget:
$2,000 annually for on-going maintenance and repair
Activity:
2017 YE 2018 Year End
Funding Sources: Prior to.2017 Estimate 2018 Bud et 2019 Bud et Pro ect Total
Unrestricted Aiiport Revenue .
Federal-Non-Primary Entitlements - - - - -
State Grdnt-Unsecured - - -
Total Funding Sources:
Capital Expenditures:
Design - - - - -
Riqht of Way - - - - - ,
Construction
___
Total Expenditures: _ - - - - '
Forecasted Project Cost:
Total
2020 2021 2022 2023 2018-2023
Funding Sources: _ _ __ _ _ I
Uniesfricted ATrport Revenue 8,333 8,333
Federal-Non-Primary EnfiHements 150,000 150,000
State Grant-Unsecured 8 333 8 333
_
Total Funding Sources: - - - 766,666 166,666
Capital Expenditures:
Design - 111,112 111,112
Right of Way - - -
Construction 55,554 55,554
Total Expendifures: - - - 766,666 166,666
Grants/Other Sources: Federal Aviation Administration and Washington S.tate Department.of Transportation
AIRPORT FU�ID (465) Capital Facilities Plan
Six Ye.ar Capital Faciliti.es Plan,2018-2023 Enterprise Funds
_.
Project Title: Airport Security Camera 8�Gate Access Upgrades
Project No: CpxxXX �����
Project Type: Non-Capacity
Project Manager: Kevin Snyder
-- -_
_ _ _ _
Description:
Increased security identified by the Federal Aviation Adm.in.istration and the Transportation Security Administration for Airport
control access gates(bofh vehicle and personnel). This project will install security cameras and replace the obsolete gate
operator access control units. The proposed system.will include cards and Reypad operation with both inbound and outbound
tracking of the au4horized tenanUguest. Personnel gates will also have the same system.
Progress Summary:
Future Impact on Operating Budget: /
Estimated to be$2,OU0 annually to conduct maintenance and repair activities as needed.
Activlty:
2017 YE 2018 Yearfnd
FundingSources: Priorto2017 Estimate 2018Bud et 2019_Bud et _ _Pro'ectTotal
lJnrestricted Airport Revenue - 70,000 -
Federa/Grant-Unsearred - - - - -
State Grant-Unsecured - - -
Total Funding Sources: - - - 70,000 -
Capital Ezpendifures:
Design - - - 10,500 -
Right of Way - - - -
Construction - 59,500 -
Total Expenditures; - - - 70,000 -
__
Forecasted Project Cost:
rotal
2020 2021 2022_ 2023_ _ 2018-2023
Funding Sources:
Unrestricted Airport Revenue - - 7b,000
Federal Grant-Unsecured - - - -
State Grant-Unsecured - -
_. -
Total Funding Sources: - - - - - 70,000
�.
Capital Expenditures:
, Design - - - 10,500
Right of Way - - - - -
Construction - - - 59 500
Total EXpendifures: - - - - 70,000
Grant/OtherSources: Project is not AIP Eligible
-- - --.
AIRPORT FUND (465) �apital Faci�it�es Plan
Six Year Capital Facilities Plan,2018-2023 Enterprise Funds
Project Title: Precision Approach Path Indicator(PAPI)for Runway
Froject No: CpxxXX �����
Project Type: Non-CapeCity
Project Manage.r: Kevin SnydeP
Description:
Instal�Precision Approach Path Indicator(PAPI)for Runway to replace aging Visual Approach Slope Indicator(VASI)system.
__. _ __
Progress Summary: _
Fufure Impact on Operating Budget:
$2,000 annually for on-going maintenance and repair
Activity: _. _-- -
2017 YE 2018 YearEnd
Funding Sources: Prior to 2017 Estimate ?A18 Bud et __2019 Bud et,_ __ Pro ect Total
Un2shicted Airport Revenue - - - - -
Federa/Grant-Unsecured - - - - -
State Grant-Unsecured
Total Funding Sou.rces: - - - - -
Capital Expenditures:
Design - - - - -
Righf of Way - - - -
Constiuction - -
Total Expenditures: - - - • -
- _.. _
Forecasted Project Cost:
Total
2020 2021 2022 2023. 3018-2023
Funding Sources:
Unrestricted Airport Reveriue - - 168,000 168,000
Federal-Non-Primary Enfiflement - - - -
Federai Gran1-Unsecured - - - -
State Grant=Urisecured -
Total Funding Sources: - - 768,000 - 168,000
Capital Expenditures;
Design - - 33,600 - 33,600
Right of Way - - - -
Constiuction - 134 4�0 134,400
Total Ezpenditures: - - 168,000 - 168,000
Grants/Other Sources: '
AIRPORT FUN_D (465) Capital Facilities P�an
Six Year Capital,Facilities Ptan,2018-2023 Enterprise F.unds
Project Tifle: Land Acquisition for Future Approaches
Project No: Cpx7cxx
Project Type: Non-Capacity ���
Project Manager: Kevin Snydel'
_ --
_ . -- __-- -
Description:
Acquire a portion of land at the current Park and Ride for addressing the Runway Safety Area(RSA)and acu.ire the remainder
of the Park and Ride for addressing the Runway Protection Zone(RP�.
Progress Summary:
Per discussions with FAA,the acquisition forthe RSA was moved from 2021 to 2018 and the acquisition for the RPZ area was
added to 2021. Budget has been adjusted to account for the anticipated funding plan iden4ified by FAA for Design and
Construction of 4he project per their letterof'April 17,2017.
Future Impact on Dperating Budget:
None
Activity:
2017 YE 2078 Year End
Funding Sources: Prior to 2017 Estimate 2018 Bud et 2018 Bud et Pro ecfTotal
Uniestricted Airport Revenue - - 27,777 - 27,777
Federal-Non-Primary EnfiHement - - - - -
Federal Grant-Unsecuied - - 500,000 - 5.U0,000
State Grant-Unsecured 27 778 27778
Total Funding Sources: - - 555,555 - 555,555
Capital Ezpendifures:
De.sign - - - - -
Acquisition - - 555,555 555,555
COIIStNCf10h -
Total Expenditures: - - 555,555 - 555,555
_ .
__ _ _
Forecasted Project Cost:
Total
2020_ _ :2021. _ 2022 2023 2018-2023
Funding Sources:
Unrestricted Airport ReVenue - 183,333 - 211,110
Federal-Non-Primary Entitlement 300,000 800,000
Federa/Grant-Unsecured - 3,000,000 - 3,500,000
StateGrant-Unsecured - 183;334 211,112
Total Funding$ources: - 3,666,667 - - 4,722,222
CapiWl Expenditures:
Design - - - - -
Acquisition - 3,666,667 - 4,222;222
Gonstructron
Total Expenditures: - 3,666,667 - - 4,222;222
Grants/Other Sources: Federal Aviation Administration and Washington State Department of Transportation
C
AIRPORT FUND (465) Capitai Facilities Plan
Six Year Capital Facilities Plan,2018 2023 Enterprise Funds
Project Title: Runway RSA Improvements
P�oject No` cpxxxX ��
Project 1'ype: Non-CapaCity
Project Manager: Kevin Snyder
Description:
This project will complete necessary improvements to the property purchased nom the Park and Ride to be in compliance with the FAA
requirements for the Runway Safety Area.
Progress Summa_ry:
Futu:re Impact on Operating Budget:
Activityc _
2017 YE 2018Year End
Funding Sources: Prior to 2017 Estimate . 2018 Bud et 2019 Bud et._ Pr"oject Totai.__
Unrestricted Ai�port Revenue 25,000
Federal-Non-Primary Entit/ement - - - 150,000 -
Federal Grant-Unsecured 300,000
State Giant-Unsecured - 25,000
Total Funding Sources: - - 500,000 -
Capital Expenditures:
Design - - - 125,000
Right of Way - - - - -
Construction 3Z5 000
Total Expenditures: - - - 500,000 -
Forecasted Project Cost:
rotal
2020 2021 2022 2023 2018-2023
Funding Sources: -
Unrestrictetl Airport Reyenue - - - 25,000
Federal-Non-Primary Entitlement - - - 150,000
Federal Grant-Unsecured 3�0,000
State Grant-Unsecured - - 25 000
Total Funding Sources: - - - 500,000
Capital Expenditures:
Design - - - 125,000
Rlght of Way - - - -
Constn{cfion - - - 375,000
Total Expendkures: - - - - 500,000
Grant§/OtherSources: - - _ __.
AIRPORT FUND (465) Capital Fac'ilities Plan
Six Year Capital Facilities Plan,2018-2023 Enterprise Funds
Project Titie: West Side Fencing ���
Project No: Cpxxxx
Rroject Type; Non-CapaCity
Project Manager: Kevin Snyder
Description:
Install fence on west side ofiproperty to complete perimeter security fencing and help control wildlife on the airport.
Progress Summary:
Future Impact on Operating Budget:
_. .
- . _ __._.
ActiVity:
2017 YE 2018 Year End
Funding Sources: Prior to 2017 Estimate 2018 Bud et 2019 Bud et Pro'ect Total.
Unrestricted Airpoit Revenue - �
Federa/Grant-Unsecured - - - -
State Grant-Unsecured - - - - -
ToWI Funding Sou�ces: - - - - -
Capital Expendi4ures:
Design - - - - -
Right of Way - - - - -
Construction
Total Expenditures: - - - - - - -
Forecasted Project Costc
Total
2020 2021 2022 2023 2018-2023
Funding Sources: --
Unrestricted Aiiport Revenue - - - 2,646 2,646
Federa/Grant-Unsecured - - - 47,628 47,628
State Grant-Unsecured - - - 2,646 2 646
Total Funding Sources: - - 52,920 52;920
Capital Expenditures:
Design - - - 5;292. 5,292
Right of Way - - -
Construction 47,628 47 628
Total Expen.ditures: - - - 52;920 52,920
Grants/Other Sources: Federal Aviation Administration and Washington State Department of Transportation
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Northwest Mountain Region
U.S.Department Seattle Airports Oistrict Office
of Transportation 1601 Lind Ayenue S,W.,Suite 250
Federal Aviation Renton,Washington 98057-3356
Administration
April 17,2017
City of Auburn
Attention: Mr.Kevin Snyder
25 West Main Street
Auburn, WA 98001
AUBURN MU1vICIPAL AIRPORT,AUBURN,WA
FY2018-2022
CAPITAL IMPROVEMENT PLAN(CIP)
Dear Mr. Snyder:
Over the past few years the Federal Aviation Administration(FAA)and WSDOT Aviation have
partnered together with sponsors in a continued effort towards developing solid Capital
Improvement Plans (CIPs). Through the development of the State Capital Improvement Program
(SCIP), WSDOT and the FAA have been able to work together to identify the highest priority
work within the anticipated fu.nds that would most effectively improve the statewide airport
system from a safety and preservation perspective.
Last October through November we met with you during Joint Planning Conferences to review
and compile a list of projects. Over the past few months your FAA PM,FAA State Planner and
WSDOT have worked together to review, analyze and coordinate your airport's CIP.
The summary below represents the plan the FAA will move forward with at this time. Our office
believes that this plan is both eligible and justified;however as in any given year,projects are
dependent on the availability of funding. Any changes to the agreed upon project list needs to be
coordinated on your next SCIP and may affect funding and year. We appreciate your willingness
to work through this process with us, and look forward to continuing to do so in the future.
Your non primary entitlements balance prior to any FY2017 funding actions are listed below.
(2014 Expiring) FY 2014 $0 I
FY 2015 $0
FY 2016 $150,000
FY 2017 $150,000
TOTAL $300,000
AUBURN MUNICIPAL AIRPORT
5-YEAR PROJECTS&REQUESTED FUNDING
Year Project Name NPE* ST/DI Total
2018 RW ExtensiPH�onstruction $150,000 $1,500,000 $1,650,000
2018 Land Acquisition—RSA(PH 3) $0 $500,000 $500,000
2019 Grade RSA(PH 4) $150,000 $300,000 $450,000
2020 Carryover
2021 Land Acquisition-RPZ $300,000 $3,000,000 $3,300,000
2022 Carryover
*Non-primary entitlement funds are specifically for general aviation airports that show needed airfield development
listed in the latest published National Plan of Integiated Airport Systems(NPIAS). Non-primary entitlement funds
are calculated as follows;the lesser of$150,000 or 1/5 of an airport's 5-yeaz development cost.
Please be reminded that you need to coordinqte with WSDOT to ensure this plan is updated in
the SCIP database, along with the CIP Datasheet detailing your projects
To improve response timing due to Airport Improvement Program(AIP) grant schedule
constraints we require that you submit your next FY19-23 SCIP to your ADO Project Manager
between September 1 St,and October 31 St,2017.
If you have any questions,please call your Project Manager,Randal Anton,at(425)227-2652.
Sincerely,
� �
Joelle Briggs
Manager, Seattle Airports District Office
AIRPORT ADVISORY BOARD - TRACKING MATRIX
LEAD PROJECT CURRENT STATUS WHAT'S NEXT START EST. EST. COST
DESCRIPTION DATE COMPL.
DATE
•
City Airport Beam Beam replacement is complete. Re-painting of the 16 existing Project close out and City Council acceptance of the work as 01/2017 08/2017 $275,000
Replacement beams is complete. Repairs to loose ceiling boards in various complete on 8/21/2017.
Pro�ect han ers is complete.
City Strategic Board reviewed and discussed 2017 only priority matrix Board to continue to review and discuss 2017 only action items. On- On- Action costs will
Business Plan action items at March 15, 2017,April 19, 2017, May 17, 2017, going going be identified for
June 21, 2017, and July 19, 2017 meetings. each action at
time of Board
effort
City Airport City Council passed 2017-2018 Biennial Budget and 2017- Finance Director Coleman provided City Council an update on the On- On- N/A
Enterprise 2022 Capital Improvement Program 2�d Quarter 2017 Financials on August 14, 2017; staff provided going going
Fund air ort related information to the Board from this u date.
City/CW Runway Federal environmental review effort complete. FAA issued a Federal grant closeout underway. FAA is currently reviewing the 03/2015 07/2017 $248,308
Enhancement Finding of No significant Impact and Record of Decision closeout documents. (90/5/5)
Project - (FONSI/ROD) on January 20, 2017 and the public
Environmental informational review period ended on February 6, 2017
Review
City/CW Runway Scoping for consultant design work underway. Working with Obl;ga�+ng-t�e Federal grant obliqation is corr�pletef��--is�r� 06/2017 06/2018 $333,333
Enhancement FAA on their grant process. Submitted grant application on �rocaess with FAA. �xeEt,�+ra�-Workinq on the consultant design (90/5/5)
Project - May 12, 2017 for 5% State funding match. FAA has indicated agreement so design work may begin this fall. Se�plete��l�e
Design that it may require that property acquisition occurs with �17 DBE Prc;c�ra�n a��cf the�818-�0�9g€-�regFa�plan��r�!
project construction. c�ea4s wt�ieh �aere a�}F�roveci-�y-�A,4 W�itinq to hear on the State
Grant -------
City/CW Runway Scheduled to begin this phase in 2018 following the Design phase approval and applying for and obligating State and 06/2018 06/2019 $1,833,333
Enhancement completion of the Design Phase. Federal Grant funding. (90/5/5)
Project -
Construction
City Facility Consultant Selection is in process with an RFP to be Selecting a consultant and completing the scope of work for the 07/2017 12/2017 $50,000
Condition published in Mid-August. Assessment. Proposals were due Septerl�ber 14"' and the City
Assessment ieceived z3 G�roposals.
City On-going Continue to pursue right-of-first refusals on ALP identified Work with Economic Development staff on targeted marketing On- On- TBD
Business acquisition parcels efforts going going
Develo ment
WSDOT/ AGIS Study Project work completed in December 2016. Carter Timmerman,WSDOT has notified AMG that the final report 08/2015 10/2017 FAA/WSDOT
PSRC/FAA is done and will be provided to City at a later date when the FAA 100%
has com leted its review which is underwa .
5/11/2017
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AIRPORT ADVISORY BOARD - TRACKING MATRIX
� . .
AAB Priority KRA Goal Key Result Area/Goals Lead Narrative Description Start Completion
Ranking Reference # (Not in Priority Order) Datez Date
�
1 1 5 Develop and implement a Jet-A- Community Based on interest from the Board and other interested parties, the 1 St 4tn Quarter
Fuel temporary pilot program Development& currently adopted Capital Facilities Plan had proposed the Quarter 2017
Public Works permanent installation of Jet-A-Fuel fuel service. However, because 2017
Director/City of 1) uncertain market need and response to warrant investment;
Engineer and 2) higher than anticipated costs, permanent installation cannot
be achieved in the near-term. Funding for the temporary pilot
program has been included in the proposed 2017-2022 City Capital
Facilities Plan
Septer7�ber 11. 2017 City council concurred �vlth the Private
Partnership Option and staff are_workinq on the Draft O�eratinG
Aqreement. � �
1 2 6 Annual Board Work Plan Airport Advisory Prepare for each calendar year a focused work plan for the Board Annually Annually
Board to utilize in agenda setting, coordination with City staff and
development of policy and fiduciary recommendations to City
Council
1 —Should be 2 3 Long-Term Rate Study Airport Rates charged to tenants and users of the airport are the primary 2�d 4tn Quarter �'i
part of market Management funding source for the airport, excluding grants for capital Quarter 2017 I
study effort development. To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future, current and future rate structures
must be evaluated balancing market competitiveness with short-
term and long-term airport operation needs
RFP Issued ancl �'r��posals are Due Seqter7�be,r 27 2017.
1 3 1 Competitive Market Assessment Community Engage with a qualified professional with experience in airport 25' 4�d quarter
Study Development & market analysis to assess the AirporYs current and future sub- quarter 2017
Public Works regional and regional market positions and identify strategies for 2017
Director maintaining and enhancing these positions
F�FP Is�ueci and Proposals are Due Se�tei��bei 27, 2�]173
1 3 2 Recommendations - City's 10- Community Working with the Board and City Administration, evaluate and On- On-going
Year Economic Development Development & implement recommendations of the City's 10-Year Economic going
Strategic Plan Public Works Development Strategic Plan
Director
' KRA 1 =Airport Capital Improvement Program; KRA-2 =Airport Operations; KRA-3= Economic Development
2 Please note that actions that start in 2017 and extend into 2018 are listed.
3 This Goal anticipates the hiring of a qualified professional to conduct the specified work that is anticipated to cost between $30,000 to$50,000 depending on the to be determined scope of work. The hiring of this
qualified professional is not identified in the 2017-2018 Biennial Budget. As such, Council authorization through a future budget amendment may be needed to address this specific funding need.
5/11/2017
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AIRPORT ADVISORY BOARD - TRACKING MATRIX
5/11/2017
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AIRPORT ADVISORY BOARD - TRACKING MATRIX
� . .
AAB Priority KRA Goal # Key Result ArealGoals Lead Narrative Description Start Completion
Ranking Reference4 (Not in Priority Order) DateS Date
1 3 5 Current Development Sites Community Market and lease the two on-airport development sites approved in 1S� 4in quarter
Marketing Development& the approved Airport Master Plan to prospective tenants and quarter 2017
Public Works developersfi 2017 '
Director/City Real
Estate
Analyst/Airport
Mana ement
1 3 6 Airport Growth Areas Community Pursue opportunities for physical growth of the Airport consistent 1 S' 4�n quarter
Development& with the approved Airport Master Plan including but not limited to quarter 2017
Public Works acquisition of first rights of refusal on potential future acquisition 2017
Director/City Real properties'
Estate Analyst/
2 2 1 Airport Vision/Mission/Va/ues Airport Advisory Develop Airport specific vision statement, mission statement and 1S� July 19,
Board values quarter 2017
2017
2 2 2 Annual Tenant Survey Airport Prepare, transmit and analyze with the Board an annual tenant Annually Annually
Management survey. The questions will be developed in consultation with the July 19,
Board and tenant feedback will be shared with the Board for 2017
potential immediate action, if appropriate or incorporation into the
Strate ic Business Plan
2 2 8 Long-Term Airport Management Community Evaluate with Board, City Council, City Administration and 1St 4tn Quarter
strategy Development& appropriate stakeholders a long-term airport management strategy quarter 2017
Public Works Antici��te_be�inninc� Board Discussion on th�s soori 2017
Director
2 2 9 Airport Marketing Plan Community Prepare a comprehensive marketing plan that will act as a 3�d 2�d Quarter
Development& communication and implementation tool that can be used to Quarter 2018
Public Works achieve the goals established for the Airport. The Plan will utilize 2017
Director the Five Ps (Product, Price, Placement, Promotion, and People)
that focus on the points of view of the Air ort's tar et audiences
4 KRA 1 =Airport Capital Improvement Program; KRA-2 =Airport Operations; KRA-3= Economic Development
5 Please note that actions that start in 2017 and extend into 2018 are listed.
6 Please note that the timeframes shown for this Goal are aspirational.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control.As such, this Goal may not
be achieved in the specified timeframe, however,the City will pursue all reasonable and appropriate actions to do so.
'Please note that the timeframes shown for this Goal are aspirational.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control.As such,this Goal may not
be achieved in the specified timeframe, however,the City will pursue all reasonable and appropriate actions to do so.
5/11/2017
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AIRPORT ADVISORY BOARD - TRACKING MATRIX
� . .
AAB Priority KRA Goa Key Result Area/Goals Lead Narrative Description Start Completion
Ranking Reference I# (Not in Priority Order) Date Date
3 1 6 Wildlife Hazard Management Plan Community Per the 2015 Wildlife Hazard Management Plan, obtain a scope of 2�d 4tn Quarter
Implementation Development & work and budget, modify Capital Facilities Plan, obtain required Quarter 2018
Public Works permits and approvals and conduct recommended tree removal 2017
Director/City activities
En ineer
3 2 5 Board Composition Review Airport Advisory Conduct a review of the current composition and focuses of the Annually Annually
Board Airport Advisory Board to determine potential for recommended
code changes. Areas of interest could include but are not limited to
current number of authorized board members and specific Board
focuses
Purposely left 1 1 Annual Capital Improvement Airport Advisory The City is required by the Federal Aviation Administration (FAA) Annually Annually
blank— being Program Review Board and the Washington State Department of Transportation-Aviation 9I2012017
done or to be Division (WSDOT-Aviation) to annually submit an updated Capital
done Improvement Program (CIP). The CIP forms the basis for potential
state and federal funding for airport capital improvements. In
coordination with City staff, the Board will annually review and
advise on the required update to the Capital Improvement Program
re uired rior to its submittal
Purposely left 2 4 Updated Airport Documents and Airport Conduct an update of all airport related documents and forms to 1S� 3�d Quarter
blank— being Forms Management ensure that they are legally compliant, easy to use and are Quarter 2017
done or to be available for fill in and download on all appropriate websites 2017 Complete
done
Purposely left 2 18 Unmanned Aerial Vehicle (UAV) Innovation & Investigate the potential establishment of a UAV training area at the 4�n 2"dquarter 2018
blank— being Training Area Technology Airport for use by City staff for required UAV flight training subject quarter
done or to be Department/Airport to FAA approval 2017
done Mana ement
Purposely left 2 12 Airport Wayfinding Signage Community Design, fabrication and installation of new and additional airport 2"d 3�d quarter
blank—being Development & way-finding signs on key City transportation corridors quarter 2017
done or to be Public Works 2017
done Director
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AIRPORT ADVISORY BOARD - TRACKING MATRIX
� . .
AAB Priority KRA Goa Key Result Area/Goals Lead Narrative Description Start Completion
Ranking Reference I # (Not in Priority Order) Date Date
Purposely left 2 15 Annual Lease Rates Survey & Real Property— Conduct comparison survey and valuation analysis for rates for Annually Annually
blank—being Analysis Mayor's Open T and Closed Hangars, Tie-Downs 8/23/2017
done or to be Office/Airport ! - �
done Mana ement
Purposely left 2 16 Airport Municipal Broadband Innovation & Extend City's Municipal Broadband service to the Airport. Currently, 3�d 4tn quarter
blank— being Service Technology the City's high speed fiber optic network has been extended to the quarter 2017
done or to be Airport. Building off of this network, wireless broad band services 2017
done will be installed at the Airport for use by tenants, guests and visitors
to rovide a valuable user ex erience
5/11/2017
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