HomeMy WebLinkAboutBrown and Caldwell AG-C-302~ , l~.q
2007 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C- 302
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and BROWN AND CALDWELL, a corporation whose address is 701 Pike
Street, Suite 1200, Seattle, WA 98101, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
The Consultant shall provide engineering and technical services necessary to
prepare a city wide drainage comprehensive plan and complete associated tasks. This
effort shall be in accordance with the Scope of Work incorporated herein as Exhibit A.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2009.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
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June 28, 2007
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3. COMPENSATION.
Compensation will be on a time and material basis, not to exceed $466,559.00.
A detailed Fee Schedule for anticipated tasks is incorporated in to this Agreement as
Exhibit B. In the event services are required beyond those specified in the Scope of
Work, and not included in the compensation listed in Exhibit B, Fee Schedule, a
contract modification shall be negotiated and approved by the CITY prior to any effort
being expended on such services.
The Consultant shall submit to the City an invoice or statement of time spent on
tasks included in the scope of work provided herein, said invoice to be in essentially the
form set forth in Exhibit C, attached hereto and incorporated by reference, and the City
shall process the invoice or statement in the next billing/claim cycle following receipt of
the invoice or statement, and shall remit payment to the Consultant thereafter in the
normal course, subject to any conditions or provisions in this Agreement.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
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5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, authorized volunteers, and employees harmless from any and all claims,
injuries, damages, losses, or suits, including attorney fees, to the extent arising out of or
resulting from the negligent acts, errors or omissions of the CONSULTANT in
performance of this Agreement,
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
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June 28, 2007
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herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
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June 28, 2007
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performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less-than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
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June 28, 2007
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any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
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June 28, 2007
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11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within athree-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within athree-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
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June 28, 2007
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12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
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June 28, 2007
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13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Mike Milne on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Dan Repp
25 W Main Street
Auburn, WA 98001
Phone: 253-804-5062
Fax: 253-931-3053
E-mail: drepp a~auburnwa.gov
Brown and Caldwell
Attn: Mike Milne
701 Pike Street, Suite 1200
Seattle, WA 98101
Phone: 206-624-0100
Fax: 206-749-2200
E-mail: mmilne(a~brwncald.com
13.10. All notices or communications permitted or required to be given
under this Agreement shall be in writing and shall be delivered in person or deposited in
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June 28, 2007
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the United States mail, postage prepaid. Any such delivery shall be deemed to have
been duly given if mailed by certified mail, return receipt requested, and addressed to
the address for the party set forth in 13.9 or if to such other person designated by a
party to receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-302
June 28, 2007
Page 10 of 11
CITY OF AUBURN
G~Peter B ewis Mayor
Date 7~~1 G~
ATTEST:
Danielle E. Daskam, City Clerk
BROWN AND CALDWELL
BY: ~~
Title: l ~ ~~
Federal Tax ID # ~
Agreement for Professional Services AG-C-302
June 28, 2007
Page 11 of 11
APPROVED AS TO FORM:
EXHIBIT A
SCOPE OF WORK
CITY OF AUBURN DRAINAGE COMPREHENSIVE PLAN UPDATE
This Scope of Work (SOS describes tasks to be performed by Brown and Caldwell (BC) to assist the City of
Auburn (City) in development of a Storm Drainage Comprehensive Plan (Drainage Comp Plan). The Comp
Plan will guide the operation, maintenance, and improvement of the City's extensive storm drainage system.
If deemed appropriate by the City, the Comp Plan will also address drainage needs in the Lea Hill and West
Hills annexation areas. In addition, the Comp Plan will help the City comply with the Phase II National
Pollutant Discharge Elimination System (NPDES) permit for municipal stormwater discharges. The NPDES
permit was issued by the Washington State Department of Ecology (Ecology) in January 2007.
To maximize efficiency, the SOW specifies a phased approach, wherein the results of Phase I will be used to
refine the work plan for Phase II of this project. This will help ensure that our efforts are focused.on the
City's most important needs with respect to the Drainage Comp Plan. Phase I will involve evaluating existing
information about the City's drainage system. Phase I will also include an evaluation of the City's drainage
pump stations and a review of the existing models of the drainage system. In addition, it will include an
evaluation of the existing drainage system information for the City's potential Lea Hill and the West Hills
annexation areas. Based on the results of Phase I tasks, we will identify key data gaps and prepare a detailed
Phase II project work plan. During Phase II of the project we will address the key data gaps and perform the
engineering analyses necessaryto complete the Drainage Comp Plan update. Phase I and Phase II project
tasks will be coordinated by BC with similar activities being performed in parallel to update the Sewer
Comprehensive Plan.
Phase I project tasks are described in detail below. The SOW also summarizes anticipated Phase II project
tasks and associated prelu7unary budget allocations. The results of Phase I may require an amendment to this
SOW if the Phase II project work plan developed in conjunction with the City in Task 7 results insignificant
changes to the preluninary task budgets for Phase II of the project.
Phase 1 Tasks
Phase I will consist of seven tasks:
Task 1 Manage Project
Task 2 Establish Project Goals and Preliminary Level of Service Criteria
Task 3 Collect Information
Task 4 Evaluate Existing Data, Models and Information Management Systems
Task 5 Evaluate Pump Stations
Task 6 Conduct NPDES Program Gap Analysis
Task 7 Develop Phase II Work Plan
The activities, deliverables, and assumptions associated with each Phase I task are described in detail below.
Task 1. Manage Project
The BC project manager will manage project staff and any subconsultants to ensure compliance with project
schedule, budget, and quality control/assurance objectives. Fast, the BC project manager will lead the
Dreinaga_ExhbilAmm.doc
development of a detailed a scope and cost estimate for Phase 1 of this project. Then the BC project
manager will draft a Project Management Plan (PMP) and present this document at a kickoff meeting. The
PMP will include project scope and schedule, communications plan, quality control plan, schedule and cost
control plan, and team member work assignments.
Assumptions:
• The BC project manager will attend up to three project status meetings of up to two-hours each at
key project milestones.
Deliverables:
• Scope of work and cost estimate for Phase 1
• Routine project communications such as email recaps of key decisions and meeting summary notes.
• Meeting agendas.
• Monthly project status reports.
• Monthly invoices.
Task 2. Establish Project Goals and Preliminary Level of Service Criteria
In this task, BC will work with City staff to define project objectives and preliminary Level of Service (LOS)
criteria to use in evaluating pump stations and system operation, maintenance and capacity. BC will first
review existing regulations (e.g., Growth Management Act, Phase II NPDES Permit, City codes etc.), reports,
and planning documents relevant to drainage and surface water management LOS. We will then prepare for
the kick off meeting by developing draft project goals and lists of potential types of LOS. LOS types will
include both internal and external metrics. For example internal metrics for LOS will likely include pump
station operational, quality, and performance parameters such as:
o Types of station bysize range/configuration.
o SCADA systems.
o Noise limits.
o Odor limits.
o Corrosion control.
o Man-machine interface.
o PLCs.
o Control equipment.
o Pump brands/agents.
o Engine brands/agents.
o RemovaVrepair- internaVexternal.
o Retrofit criteria.
o Energy efficiency
o Recycle or salvage value of used equipment
External LOS criteria could include capacity performance targets, complaint response metrics, sustainability
metrics, and other service measurements that are visible to the public.
To complete the draft LOS criteria, we will facilitate a project kick off workshop with BC and City of Auburn
staff. We will then prepare draft and revised preliminary LOS criteria. The criteria are considered preluninary
at this point of the project because it is likely that subsequent tasks (e.g., pump station evaluation) and more
detailed analysis may require refinements to the LOS criteria. For example, in areas with existing drainage
problems, LOS criteria for conveyance may need to be adjusted after we have identified potential solutions
and their associated costs.
Drainage_ExhbitAmm.doc 2
Assumptions:
• Three BC staff will attend one three-hour project kick off workshop in Auburn to review the PMP
(as described in Task 1) and develop draft project goals and preliminary drainage system LOS criteria.
• The Drainage Comp Plan project kickoff meeting will coincide with the Sewer Comp Plan kickoff
meeting.
Deliverables:
• Draft and revised project goals.
• Draft and revised preliminary LOS criteria.
Task 3. Collect Information
BC will work with City staff to obtain available information and data relevant to this project. This will
involve collection and review of both digital and/or hard copies of information/data and interviews with City
staff.
Task 3.1 Collect Existing Information and Reports
BC will compile a list of the relevant information that we would like to obtain from the City. Based on our
current understanding, we expect that the list will include:
• Existing hydrologic and hydraulic models.
• Available City GIS data for the City's existing jurisdiction area as well as the Lea Hill and West Hills
annexation areas.
• AutoCAD drawings that include drainage infrastructure layers. We will examine the AutoCAD files
to determine the most efficient way to transfer drainage infrastructure characteristics (e.g., manhole
invert elevations, pipe diameters and slopes) to a separate database for inclusion in the City's GIS
system and drainage system hydraulic model (see Task 4).
• Recent survey data.
• Rainfall time series.
• Flow gage data.
• Existing studies/reports for the existing City area and the Lea Hill and West Hills annexation areas.
• Relevant regulatory information (eg., Water Quality TMDLs).
• Condition assessment data.
• Maintenance histories and issue summaries.
• Record drawings (or contract documents if record drawings unavailable).
• Base maps in AutoCAD and/or paper copies.
• Information about current sustainable practices and policies.
• Additional pump station related data as available, including:
- Equipment O&M catalogs.
- Operational O&M Manuals.
- Loss of power event history.
- Overflow records.
Drainaga_ExhbitAmm.doc .3
Assumptions:
• Collection of drainage pump station information will be coordinated with collection of sewer pump
station information.
Deliverables:
• Spreadsheet inventory of data collected and relevant metadata.
Task 3.2 Conduct Interviews
Following collection and review of the above information, we will interview City staff to:
• Define the City's organizational structure as it relates to operation, maintenance and improvement of
the drainage system.
• Identify specific business processes and City staff roles and responsibilities in completing these proc-
esses, including those processes required by new NPDES Phase II stormwater regulations.
• Develop an understanding of the various information management systems available to support the
City in drainage system management and reporting.
• Collect anecdotal information regarding location and nature of system problems, and City staff ex-
perience with past corrective measures.
• Collect information related to practices or policies relevant to sustainable drainage design and opera-
tions.
• Identifypotential "early action" needs.
Following the interviews, we will email interview notes to interviewees to validate comments and information
collected. Based on the interviews, we will prepare draft business organization and process models and
submit them to the City Project Manager for review. We will revise the models based on the City's com-
ments.
Assumptions:
`T'his task focuses on interviews necessary to document practices related to operation, maintenance
and improvement of the drainage system. Some of this information will support the Task 6 NPDES
gap analysis. However, Task 6 includes additional interviews to address collection of information
that is required by NPDES but unrelated to operation, maintenance and improvement of the drain-
age system. For example, the City must minimise stormwater pollution potential related to road
maintenance practices and other municipal maintenance practices and facilities (e.g., Parks Depart-
ment maintenance activities etc.).
• Two BC staff will participate in three group interviews with City drainage and maintenance staff.
• Each interview will be two hours long.
Deliverables:
• Meeting sununary notes (e-mail) to each interviewee for review to ensure accuracy.
• Draft and revised business models including organization models and process models.
Task 4. Evaluate Existing Data, Models, and Information Management Systems
BC will evaluate the flow data, system inventory data, hydrologic and hydraulic models, and other information
and models collected in Phase 3 in light of the project goals and preluninary LOS criteria established in Task
: ~
Drainage_Eth6irAimtdoc 4
2. We will then identify gaps or needs that may need to be addressed in order to complete the Comp Plan.
BC will examine the existing drainage model to (1) determine what portions of the drainage system are
included in the model and where there are gaps, (2) compare the pipe elevation and diameter data in the
model to the drainage system infrastructure available from the City, and (3) identify any connectivity prob-
lems, adverse slopes or large drops in the model data that may indicate erroneous data. This task will
encompass the Lea Hill and West Hills annexation areas as well as the current City area.
We will also identify gaps or needs relative to the systems and/or processes used by the City to manage its
stormwater information (e.g., adequacy of existing IT tools to support operation, maintenance and improve-
ment of the drainage system). Furthermore, BC will evaluate system inventory and models to identify
mismatching or missing data. We will summarize the results of this task in two technical memoranda.
Assumptions:
• The cost estimate for this task assumes that the bulk of this information is available digitally and will
not require extensive compilation, reproduction, scanning, or digitizing by BC.
• This task does not include development of specific recommendations to address the gaps. Recom-
mendations for addressing data gaps will be identified during Task 7, and implemented in Phase II of
this project.
• This task does not include the conversion of data files to update the City's infrastructure database or
drainage hydraulic model. These activities will occur in Phase II. The existing data review portion of
this task is limited to examining the existing drainage system mapping and flow data, developing a
strategy for updating the City's GIS data and hydraulic model, and estimating the level of effort re-
quired to complete these activities for the Phase II work plan.
• This task will document information management system needs related to operation, maintenance,
and improvement of the drainage system. The NPDES stormwater permit requires additional in-
formation management such as tracking employee training and documenting construction site in-
spections. These types of information management will be addressed in Task 6 below.
Deliverables:
• Draft and revised technical memorandum identifying and prioritizing data gaps with respect to sys-
tem inventory and monitoring and discussing recommendations for modeling platform updates or
changes during Phase II of this project.
• Draft and revised technical memorandum describing existing information management systems and
processes and their adequacy to support drainage system operation, maintenance and improvement
and NPDES program implementation and management.
Task 5. Evaluate Pump Stations
During this task BC will conduct field visits and evaluate each drainage pump relative to the preliminary LOS
developed during Task 2 This task will consider the physical life expectancy of existing hardware and
potential modifications for smoother, more reliable, and more efficient operation. Based on the review of
existing information collected in Task 3 and the site visits, BC will present upgrade options, descriptions of
relative benefits, and relative preliminary pricing. These upgrade options maybe updated during Phase II
based on problem analysis and alternatives modeling. During this task BC will:
• Prepare standardized station checklists, information filing systems, photo archives, and a report tem-
plate.
• Review station documentation collected during Task 3 (each discipline lead).
Dainage_ExhbitArrxn.doc
• Conduct station site visits.
• Evaluate station operation against Task 2 LOS criteria and with regard to current and future capacity,
component life, code compliance, safety, maintainability and operability, self cleaning capability, ac-
cess, main and utility systems, HVAC, SCADA, security needs, standby power, and sustainability
considerations.
• Identify early implementation recommendations.
• Prepare prelunuiary cost estimates for recommendations.
• Sumrnarize recommendations in a draft technical memorandum and meet with the City to review
recommendations.
• Update the technical memorandum based on City feedback
• Recommend a Phase II information management strategy for easy storage, retrieval, and City use of
the collected pump station data.
• Provide peer review of draft City pump station design standards.
• Provide a pump station workshop with City staff.
Assumptions:
• Site visits to the five drainage pump stations will be conducted with City staff familiar with the opera-
tions and maintenance history at each station.
• No confined space entry will be required.
• The BC pump station assessment team will consist of experts in hydraulic design, electrical and in-
strumentation, and structural design.
• BC will prepare a photo database.
• The technical memorandum prepared for this task will be a stand-alone document.
• The technical memorandum will not include discussion of implementation phasing.
• Two BC staff will attend one recommendations review meeting of up to three hours in length.
• Station capabilityto meet future capacity needs will be assessed after drainage system modeling in
Phase II.
• Accepted recommendations will be incorporated into the updated GIP during Phase II.
Deliverable:
• Draft and revised drainage pump station sections of technical Pump Station Evaluation Technical
memorandum (overall memo budgeted under Sewer Comp Plan update).
• Pump station workshop with City staff to be coordinated with Sewer Comp Plan update.
Task 6. Conduct NPDES Program Gap Analysis
During this task BC will work with the City's project manager to identify City departments and divisions likely
to have a role in NPDES stormwater permit compliance. The City project manager will recommend a small
number of key decision-makers and leaders (e.g., Public Works representative, City Attorney representative,
Planning representative) to serve on a SWMI' Steering Committee. BC will then conduct a NPDES workshop
to discuss permit requirements and NPDES program development activities. At the workshop, City officials
will identify additional staff to be interviewed to provide fast-hand information regarding the City's activities.
BC team members will then interview appropriate City staff to supplement the information collected during
Tasks 3 and 4 with information regarding existing City facilities (e.g., vehicle maintenance shops, landfills) and
practices that would be covered bythe new NPDES Phase II permit. Based on review of existing informer
tion and the Task 3 interviews, BC will prepare a gap analysis technical memorandum that compares the
current status of City regulations, facilities, and activities to Ecolog~s NPDES municipal stormwater permit
requirements. The memorandum will also summarize potential implications for the City's NPDES permit
Dreinage_ExhbiNmm.doc 6
compliance of water quality issues in receiving waters. Following completion of the gap analysis the BC team
will meet with the Steering Committee to review and validate the findings.
Assumptions:
• Two BC team members will attend two meetings of up to two hours in length with the City's
NPDES Steering Committee.
• Two BC team members will spend up to two full days at the City conducting staff interviews.
Deliverables:
• Draft and revised NPDES Program Gap Analysis technical memorandum.
Task 7. Develop Phase 11 Work Plan
Based on the results of the preceding tasks, BC will develop early action work plans. Early action work plans
maybe prepared for activities BC and the City determine should begin before Phase I is complete, independ-
ent of the Phase II work plan. Examples of such early action activities could include collection of more
detailed inventory data in areas of known drainage problems (eg, the West Main Area), collection of addi-
tional data for the Lea Hill or West Hills annexation areas, conversion of paper data to digital format, or
development of solutions for identified NPDES violations such as illicit connections.
BC will then prepare a draft Phase II work plan. The Phase II work plan will address the detailed modeling
and analyses necessary to define drainage problems and evaluate alternative solutions, assess potential
sustainable options, define potential system operations improvements, develop NPDES compliance recom-
mendations, and update the drainage CIP presented in the Drainage Comp Plan.
Assumptions:
• NA
Deliverables:
• Draft and revised work plans for early action activities.
• Draft and revised Phase II work plan.
Phase 11 Tasks
BC anticipates that Phase II of this project will consist of the following tasks:
• Task 1 Project Management
• Task 2 Implement Early Actions.
• Task 3 NPDES Phase II Program Development This taskis not contingent on additional data
collection or engineering analyses and thus could begin and run in parallel with tasks 4 and 5.
• Task 4 Collect Additional Data. These subtasks will be driven by the Phase I key data gaps
evaluation. Data collection may include mapping and system inventory or monitoring information
necessaryto support hydrologic and hydraulic modeling. This task mayprescribe data collection in
the annexation areas as well as within the current City limits.
• Task 5 Hydrologic and Hydraulic Modeling. Hydrologic and hydraulic modeling needs will be
defined in the Phase II work plan. Detailed modeling will likely be performed for key problem areas
and areas where potential future development could tax the existing system, both within the city as
well as in the annexation areas.
Drainage_ExhDiWrcn.Aoc 7
• Task 6 Identify and Evaluate Alternatives. BC will work with the City to identify and evaluate
potential alternatives to address drainage system problems identified during prior tasks. If capacity
problems are identified, these alternatives could include updates to the pump station recommends
tions previously developed. Alternative feasibility may necessitate revisiting LOS criteria developed
during Phase I. Alternatives may include operational or maintenance improvements as well as capital
projects.
• Task 7 Recommended Improvements. BC will define and document capital, operational, or
maintenance improvements for the City~s drainage system. BC may also recommend improvements
for the annexation areas, if deemed appropriate by the City. This task will include CIP preparation.
• Task 8 Financial Program Support BC will work with the City to identify and evaluate funding
sources for implementing the proposed improvements identified in Task 7 and the NPDES compli-
ance recommendations developed during Task 3.
Task 9 Stone Drainage Comprehensive Plan. BC will compile deliverables from earlier tasks to
create the Storm Drainage Comprehensive Plan. The plan will encompass the Lea Hill and West Hills
annexation areas, if deemed appropriate by the City.
The activities, deliverables, and assumptions associated with each Phase II task will be defined in detail during
development of the Phase II work plan at the end of Phase I.
Project Schedule and Cost Estimate
As part of preparation of the Project Management Plan (PMP) during Phase I, BC will prepare a GAN'IT
chart that lays out a detailed schedule for Phase 1 tasks. Because BC will complete Phase I tasks in close
coordination with the Sewer Comp Plan update, the anticipated Phase I completion time-frame is early-
Autumn 2008. During preparation of the Phase II project work plan, BC will update the PNII' and schedule
GANT"I' chart accordingly. BC anticipates completing Phase II during 2008, although individual elements
maybe phased for earlier completion to facilitate NPDES permit compliance.
Exhibit B contains a detailed cost estimate for Phase I project tasks and a summary cost estimate for Phase II
project tasks. The estimated cost for Phase I is $151,559. The estimated cost for Phase II is $315,000. The
total estimated combined cost for Phase I and II is $466,559. BC will invoice the City on atime-and-
materials basis for services provided in connection with this SOW. BC will not exceed the total estimated fee
without prior written authorization from the City.
[DOCUMENT END]
~raina~ ExhbilAmm.doc 8
EXHIBIT B
COST SCHEDULE
CITY OF AUBURN DRAINAGE COMPREHENSIVE PLAN UPDATE
The cost schedule for Phase I of the City of Auburn Drainage Comprehensive Plan appears on the following
page.
~t Name: Aubum Drainage Phase I
dtl Name: Aubum, Clry of (WA)
~1 R. ~ ~~ ~~~~ paWup Task ~ ~~
. 4000 16.00 0,00 24.00 000 000 0.00 060 000 0.00 000 1600 000 1600 1200 4512.16 140
~ ~~~ ~ ~.1
~ r,
.:
o02 Eslabllsh Goals and Los cdtena .,.: ' DeLvk task o 00 0 0o Doo 000 000 B o0 0 0o o 00 0.00 o oo 0 0o B o o.oo D o0 000 o.oD
~ ~ _r ~,A
002 EslabNsh Goals an4 LOS Cdtena 001 DraN and LOS .200 0.00 000 1.00 000 000 4.00 200 000 000 000 0.00 0.00 000 900 34.~ _~.1-..'_ _~~~,
002 EstaDllsh Goals and LOS Crheda 002 Kkkdl
5.00
000
000
5.00
000
0.00
5.00
000
000
0 00
000
000
000
000
500
738.00
,x...40
~ ~
~
~
d, 4i
002 Es4ibNsh Goals arM LOS Cdteda 003 ReNse goals and LOS 2.00 000 000 1.W 0 00 000 4.00 100 0.00 000 0.00 0.00 0.00 000 B 00 370,01 1,221.0) .0;
003 Celled b,fortnatlon .••: Delauq Task 0.00 0.00 0.00 000 0.00 0.00 060 000 0.00 0.00 0.00 000 0.00 000 ~ 000 0.00 0. ,
~ ..
~
007 Cclledhformatbn 001 CopediRaNew Edstl htarmation ~ 10.00 0.00 0.00 4.00 4.00 8.00 60 00 20.00 8.00 8.00 0.00 0.00 000 0 00 122 00 5601.92 18506.14 ~i
003 ~~ hfamadan 002 Cmducl/doanneM ylte~y4exa 12 W OAO 0.00 0.00 5.00 0.00 2U 00 O.DO 0 00 0:00 0 00 0.00 0.00 0.00 37.00 1,625.93 5,365.57 1 A ,5i
004 Eval Egstl DaU, Models, 8 MS «•• Delaik Task O00 0.00 0.00 D.00 0.00 0.00 0.00 000 0.00 000 0.00 0.00 0.00 0.00 000 0.00
004 Eval €dstl Data, Modek,6MS 001 DraA dMa meow
~ 800 OAO 0.00 0.00 0.00 0.00 4000 1600 0.00 000 0.00 ~ 2.00 100 0.00 67.00 2,979.23 994.6 ~ ~ t
Restsed dale meow
004 Eval Data Madels,BMS D92 4.00 OAO 0.00 OAO 0.00 0.00 24.00 B.QO 0.00 OAO 0.00 100 0.00 0.00 3700 7,60608
004 Eval Eatstl Data, Models 6MS 003.. .DrdiAR memo 60.00 0.00 0.00 OAO 0.00 D.00 0.00 16.00 0.00 OAO 8.00 2.00 2.00 000 88.00 4,539]8 4 1.27
004 Eval DaU, Madeh, N, MS 004 Revised R memo 32.00 000 0.00 0.00 0 DO 0.00 0.00 8.00 000 0.00 4.00 1 AO 1.00 0.00 46 00 2,368.71 7 81 .94 ,,,
005 Evaluate StaBons "" Oefa4l Task OAO OAO 0.00 000 ~ 000 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ~ ~~
005 Evaluate S1a0ons 001 SKe OAO 0.00 0.00 0.00 10.00 20.00 0.00 0.00 20.00 20.00 0.00
. 1.00 100 0.00 7200 3.579b) 1 ..
~
..,
005 Evaluak PO Stations 002 Oran sedan 4A0 - 0.00 2.00 0.00 4.00 .24.00 0.00 0.00 10.00 1 .OD 0.00 1.00 1.00 0.00 56.00 2 6779 .,
005 Evaluate StaSons Q03 Reused ~ sedon ~ 2 8.00 1.00 0.00 4.00 1fi.00 0.00 0.00 500 5.00 0.00 1.00 1.00 0.00 75.00 1.650.94 ~ ~ ~
005 Evaluate Stations 004 slatlm ~.: 5.00 0.00 0.00 ~ 0.00 000 0.00 0.00 O.DG 0.00 0.00 0.00 0. OAO 0.00 S.DO 247 0
_ B. ,.. ~.
,
oos NPDES _ ..•. Dapul Task D.oD D:ao D.oo D.oo o.oa o: a.ao o.oo o.oo D.DD o.oo D oo D.oD o,oo o.oo o,
aos NpDES aD NPDES s.oD o. o.oo s.aD o.oo oAO is.oa o.ao o,DO m o.ao o.oo ooo oao 2.aD 1,iiD.a
oos nFi1ES ao2 ctlnaklldoa.eent hteMews 2o.aD o.oD a,oo o.ao o.oD ooo aa.oa D.oo ouo o,oo aoD o.DO o.oo o.aD 6D oo Aee. 4
006 NPDES 003 OraBtPDES 1600 0.00 0.00 ~~ 4.00 000 0.00 80.00 0.00 OAp 0.00 0,00
. 2.00 2.00 0.00 tOd00 1174.
.. ~
006 NPDES NHI 004 RaNSed NPOE anal 8.00 0,00 0.00 2.00 0.00 0.00 4000 OAO 0.00 0.00 0'.00 .1.00 100 000 5200 2.067. 8
007 PhaseNWarkPlan "•• Task
000
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001 Phase N Work Plan 001 ~ AGWn PWns 8.00 OAO OAO 2.00 2.00 OAO 16.00 4.00 0.00 0.00 0.00 2:00 1.00. OAO 3500 1 1.93 5 OB. 7 ,
007 Dev phase N Woic Plan 00 phase N Plan 8.W 0.00 0.00 2A0 2.00 0.00 16.00 4.00 0.00 0.00 0.00 2A0 1.00 0:00 35. 1,541.93 5 1
252.00 16", 3.00 51.00 ]t AG 68,00 361.00 79.00 p.W 43.00 ~ 2. 32.00 2..D0 16.00 ,019.00 ; .57 1b1,
d
le K F K K K I N M K J L E F D
IRete tlaNeB hats 49 24.74 5 .66 60.68 5fib1 4329 37A8 60S 54.95 49.88 fi2.8T 24.86 26.31 11. 9
x r ° EAarl Rate, tldla7s hour 16J.15 81:64 190.18 00.24 186.81 142:86 123.fi8 199.7 181.34 164.60 207.31 8204 86.82 58.71
EXHIBIT B (CONT'D)
COST SCHEDULE
CITY OF AUBURN DRAINAGE COMPREHENSIVE PLAN UPDATE
The preliminary budget estimate for Phase II of the project is as follows:
_
Phase II Task Bud et Estirri<1te
Task 1 _
Project Management $30,000
Task 2 Implement Early Actions $20,000
Task 3 NPDES Phase II Pro ram Develo ment $50,000
Task 4 Additional Data Collection $25,000
Task 5 H ulic Modelin $75,000
Task 6 Identif and Evaluate Alternatives $40,000
Task 7 Recommended Im rovements $25,000
Task 8 Financial Pro ram Su ort $15,000
Task 9 Storm Drain e Comprehensive Plan $35,000
Total Phase II Budget Estimate $315,000
EXHIBIT C
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
Invoice date.
Period of time invoice covers.
Consultant Agreement # (i.e.: AG-C-115).
Project number(s) listed (i.e.: PR562).
CITY'S project manager listed.
The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication fees (i.e.:
telephone), supplies, computer charges, subconsultants), indirect non-salary (overhead). The
CITY does not pay for CONSULTANT meals unless part of a task requires travel outside of the
greater Seattle, Tacoma, and Everett area. These costs are to be broken down and backup
information is to be attached to invoice. Project managers are to inform CONSULTANTS as to
what is required for break down information and if backup information is to be attached. Break out
the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract -total
authorized amount (bottom line figure). Add amendments to this base contract amount for total
authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the project
manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an amendment in
place.
Invoices for previous year are due by January 15`h
For grant/special funded projects there might be other special information needed, reference the
LAG manual.
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG-C-010
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourl Rate Amount
Mike Jones, Princi al in Char e 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processin 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Ex enses see attached documentation Char es Multi tier Amount
Mike Jones, Princi al in Char e 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processin $ 29.00 x1.1 $ 31.90
Consultant Ex enses Subtotal $ 72.49
Consultant Total:
821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourl Rate Amount
ABC Environmental, Inc., Civil En ineer 10 $ 100.00 $ 1,000.00
Electrical Consultin ,Electrical En ineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical En ineer 10 $ 100.00 MRF 1,000.00
Movin Com an ,Movin Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multi tier $ 2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
$ 2,860,00
$ 3,681.49
<rV1Y 1 I~MV 1 vl~l-.~rwv~•~•
Amount
Totallnvoiced
%
%
Amount
Task Authorized Prior Invoiced This Invoice To Date Ex ended Com leted Remainin
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
7A,~. t (o I
AMENDMENT #1 TO AGREEMENT NO. AG-C-302 BETWEEN
THE CITY OF AUBURN AND BROWN AND CALDWELL
RELATING TO THE COMPREHENSIVE STORM PLAN
~
THIS AMENDMENT is made and entered into this day of 2008, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Brown and Caldwell (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-302
executed on the 11 th day of July, 2007.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The expiration date of the Agreement for Professional Services will not
change and remains December 31, 2009.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made
part of this Amendment.
3. COMPENSATION: The amount of this amendment is $150,000.00. The total contract
amount is increased to a total of $616,559.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-302 executed on the 11th day of July, 2007, shall remain unchanged, and
in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AND CALDWELL TY-OF AUBURN
. . _ ~ .
By: J4
Authoriz signature ~ Peter B. L s, Mayor
ATTEST (Optional): ATTEST:
By: A"Ite
Its: Danie E. Daskam, Auburn City Clerk
Approved as to form (Optional): rB d as t r,:
%
Attorney for (Other Party) . ur it y Attorney
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 1 of 13
EXHIBIT A
PHASE II WORK PLAN
CITY OF AUBURN COMPREHENSIVE DRAINAGE MASTER PLAN UPDATE
This VG'ork Plan describes Phase II tasks to be performed by Brown and Caldwell (BC) to assist the City of
Auburn (City) in development of a Comprehensive Drainage Master Plan (Comprehensive Drainage Plan).
Phase I tasks were defined in Exhibit A to City rlgreement No. AG-C-302. Exhibit A anticipated a phased
approach to project completion, wherein the results of Phase I were to be used as a basis for creation of this
Phase II Work Plan. Anticipated Phase II tasks were outlined at the end of Exhibit A.
Phase I involved evaluation of existing information about the City's drainage system including an evaluation
of the City's drainage pump stations and a review of the existing models of the drainage system. Information
from the City's newest annexation areas, Lea Hill and the West Hill, were not reviewed as part of Phase I
because that information still resided with King County; this information will be reviewed as paYt of Phase II.
Phase I also included development of a Stormwater Management Program (SVVMP) to meet compliance
Yequirements of the Washington State Department of Ecology's Phase II Municipal NPDES Storm water
PeYmit. The NPDES pernzit was issued by the Washington State Department of Ecology (Ecology) in
January 2007.
The Phase II tasks described below include addressing key data gaps and engineering analyses necessary to
complete the Comprehensive Drainage Plan update. Phase II includes development of recommendations for
capital improvement projects and other public works acrivities. . T'he remainder of this document describes
the activiries, deliverables, and assumptions associated with each Phase II task.
Task 1. Manage Project
The BC project manager will manage project staff and any subconsultants to ensure compliance with project
schedule, budget, and quality control/assurance objectives. BC will also work with City staff to present project
staCus reports to stakeholders, such as City Council committees.
Assumptions:
• The BC project manager will attend up to three (3) project status meetings of up to two-hours each at key
project milestones.
• Two BC team members will provide presentation support at three (3) Council committee (e.g.,
Public Works, Planning and Community Development) meetings of up to two hours in length each.
Deliverables:
• Routine project communications such as email recaps of key decisions and meeting summary notes.
• Meeting agendas.
• Monthly project status reports.
• Monthly invoices.
• Draft and revised presentations for three meetings.
Task 2. Refine Level of Service Criteria
During Phase I, BC developed draft Goals, Levels of Service and Success Measures far operation of the City's
Storm Drainage System. During Phase II, BC will work with the City to refine these to ensure they are consistent
with City values for operating the stormwater program. BC will also work with City staff to present the proposed
LOS and Plan recommendations to a variety of stakeholders, such as the City Council.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 2 of 13
Assumptions:
• Two BC team members will provide presentation support at City Council meetings of up to two
hours in length each.
Deliverables:
• Revised and Final City of Auburn Stormwater Program Goals, Levels of Service, and Performance
Measures.
• Draft and revised presentations for two (2) meetings.
Task 3. Collect Additional Data and Update GIS Layers
During Phase I, BC worked with City staff to collect and review available informauon. Of particular
importance are data such as manhole locations, pipes dimensions, and invert elevations, which comprise an
inventory of infrastructure assets (data inventory). These data exist in several forms: as-built drawings,
geospatial information sy-stems (GIS), and as hydraulic models. Data from as-built drawings must be
converted to a GIS format for input to hydraulic models, which will be used for analysis and development of
capital improvement projects.
Task 3.1 Collect Additional Data for Flow and Criticality Models
Phase I data review activities identified numerous data gaps and found data in the existing hydraulic models
that could not be verified. These findings indicate a need to manually transfer extensive amounts of
infrastructure data from as-built drawings to GIS format, and to validate digital data with field data and site
survey information. BC will assist the City with identifying and obtaining the information needed to support
development of the Comprehensive Drainage Plan, including information such as:
• Infrastructure information available on as-built drawings.
• Infrastructure infoYmation requiring fieldwork to collect (measure downs, network connectivity).
• Pump starion run time data from the City SCr1DA system.
• Critical facilities locarions (e.g., hospitals, fire departments etc.).
• Infrastructure data from King Counry for recently annexed areas.
BC will work with the City to expedite data transfer. BC will systematically input the newly obtained data
into digital systems; some of this data must be transcribed from as-built drawings, while other data (e.g.,
pump station run times) must be extracted from the City's SCADA system into a database or spreadsheet.
'I"hroughout the development of the data inventory, BC staff will work closely with City staff to ensure data
needs are clearly communicated and data requests are limited to the most important data sets. Due to the
immensity of the infrastructure system, the updating and validation of data for the storm drainage network
was prioritized by drainage basins, as described by the 2002 drainage plan' (see Figure 1).
The basins were grouped into the following categories:
• High Priority - rlreas with known flooding problems were identified as a high priority; data updating
and validation will be completed to support the development of a complete and functioning hydraulic
model, model calibration, and modeling analyzes for CIP development High priority drainage basins
include Basins B, C, D, F, G, H, I, and P.
I Tetra Tech, Inc. September 2002. City of Auburn 2002 Comprehensive Dxainage Plan. Prepared far the City of
Auburn bv Tetra Tech/KC,\i, Inc., 1917 Fixst :1ve., Seatde, WA 98101.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 3 of 13
• Medium Prioriry - Areas that do not experience flooding but are located in close proximiry to basins
with known flooding problems or areas with substantial development wexe identified as medium
priority; data updating and validation will be completed to support the development of a complete and
functioning hydraulic model. No model calibration will be performed. If the modeling results for
Medium priority basins indicate the potential for flooding, these areas will be flagged for inclusion in
the city's Flow Monitoring Plan. Medium priority drainage basins include Basins A, AA, BB, DDD, E,
HV, K, L, LS, N, O, R, S, T, U, V, W, X, and Z.
• Low Priority - Areas within the previous city limits (i.e., not Lea Hill and West Hill annexations) that
do not have known flooding problems and contain relarively little infrastructure. Data updating will
be completed within the GIS database; however, no hydrologic model parameters will be developed
for these basins and no modeling will be performed under this contract. Low priority drainage basins
include Basins J, TT, PPP, and QQ.
• Other - All other basins will be addressed through the future work plan. This includes basins
covering the recently annexed areas of Lea Hill and West Hi1L Future updating and validation efforts
will become elements within the CompYehensive Drainage Plan by formulating recommendations for a
phased, multi-year approach to complete the data inventory. T'he Lea Hill basins include Basins 11.AA,
CCC, EE, UU, WW, XX, YY, and ZZ. The West Hill basins include Basins M, 00, RR, and SS. The
remaining basins include Basins BBB, CCC, DD, EE, FF, GG, HH, II, JJ, KK, LL, NIM, NN, NNN,
PP, QQ, YYY and ZLZ.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 4 of 13
Assumptions:
• The budget for this task is based on an assumption that BC will provide staff to work on-site xvith
the City to transcribe infrastructure data from as-built drawings.
• "I"he City's GIS infrastructure database will be updated for high, medium, and low priority basins.
• "I'he City will provide data to BC as needed for the data inventory.
• For the high prioritv basins, data updating and validation will be completed to support the
development of a complete and functioning hydraulic model, model calibration, and modeling
analyzes for CIP development.
• Nor the medium priority basins, data updating and validation will be completed to support the
development of a complete and functioning hydraulic model. No model calibration will be
performed.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 5 of 13
Figure 1. Stormwater Drainage Basins as Delineated by the 2002 Drainage Plan
Deliverables:
• Any data collected from the City and modified for use on the project (e.g., updates to GIS lavers) will
be provided back to the City for use in updating the City's own databases.
Task 3.2 Develop Flow Monitoring Plan
As part of Phase 1, BC worked with the City to identify a number of known problem areas. For this task, BC
will develop flow monitoring recommendations. The data collected from the recommended flow monitoring
will be intended for the City to use to refine future CIP recommendations (i.e., through improving the H/11
model calibration).
BC will review the 2002 Drainage plan for relevant information and coordinate with City staff regarding
current monitoring efforts, and with H/H modelers to verify drainage problem areas. BC will also research
existing data sources that could provide flow or rainfall data (e.g., Department of Ecology, King County,
USGS, USACOE project on Mill Creek).
BC will conduct a field assessment of existing monitoring stations operated by the City. Information provided by
City describes monitoring locations at 21 s` St. Pond, R St. and 201h Ave (`Boat Yard"), Auburn Way South (pump
stations), and rain gage at City Hall. BC will also evaluate up to four proposed new monitoring sites based on known
drainage problem areas, and discussions with BC modelers. Proposed monitoring locations will likely focus on high-
priority problem areas: Basins B, C, D, F, G, H, I, and P. Results from H/H modeling may indicate a need to revise
the monitoring locations or propose new ones. Given such results, BC will evaluate up to 16 new tlow andlor water
surface level monitoring locations.
BC w-ill deeelop a draft and final monitoring plan. "The monitoring plan will identify monitoring objectives,
recommended station locations, and station equipment 'I'he plan will also describe recommended processes
and levels of effort for raring curve development, data collection, and equipment maintenance.
Assumptions:
• City staff will accompany BC staff to provide access and/or describe exisring monitoring equipment.
• Task includes one day of field work for BC staff to assess up to four (4) existing monitoring stations.
• Task includes three days of field work for BC staff to evaluate up to sixteen (16) proposed new flow
and/or level monitoring locations. No confined space entry will be required for BC staff during site
V1S1tS.
• Traffic control (if needed) will be provided bV the City.
Deliverables:
• Draft, revised and final flow monitoring plan.
Task 4. Develop Models
Using the infrastructure information collected in Task 3 above, BC will update the MIKE-URBAN drainage model
provided by the City, and develop a new, spreadsheet-based asset criticality modeL The criticality model will use
data extracted from the updated City GIS system.
Task 4.1 Update Hydrologic/Hydraulic Model
During Phase I, the City provided BC with a copy of the existing XP-SWMM model of the sCorm drainage system.
This model was incomplete, and data used in the model to represent City storm drainage assets could not be verified.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 6 of 13
The condition of this model and the associated data gaps were described in a Phase 1 technical memorandum. For
these reasons the City and BC staff determined the mode] should be re-constructed using the MIKE-URBAN
software, with information as obtained from as-built drawings and limited field verification.
This process will have two benefits. First, the City will have a model that can be re-used and refined over time.
Second, the data tabulation effort will serve the double purpose of completing the City's GIS drainage layer, which
will be useful for supporting all mapping related activities, and use of the City's Cartegraph Computerized
Maintenance Management System (CMMS). For this task, as the City and BC collect information from as-built
drawings (Task 3.1), BC will transcribe the new infrastructure information into digital format for use in the model
and GIS. BC will complete the model update by using the corrected infrastructure data to re-delineate basin
boundaries. BC will then use historical flood and pump station run time data (as available) to validate the model.
Over time, the City will be able to calibrate the model using the results of the flow monitoring described in Task 3.2
above.
Assumptions:
• City of Auburn staff will collect existing as-built drawings and perform limited field surveying to fill
data gaps needed to complete the MIIRE-URBAN storm drainage model. City staff will provide
storm drainage pipe, manhole and catch basin infrastructure information to BC.
• Calibration will be performed for the drainage basins with flooding problems (see high priority
basins, Task 3.1).
• The MIKE-URBAN storm drainage model will be updated for medium priority, drainage basins (see
Task 3.1), but will not be calibrated.
Deliverables:
• Updated MIKE-URBAN model of the City's existing drainage system.
• Updated GIS coverage of storm drainage infrastructure. The updated coverage will contain location,
size and elevation information for manholes and pipes used in the model. The pipe and manhole
coverages will contain unique structure names that identify which pipes connect to which manholes
and vice versa. Pipe records will include material type and date of installation wherever such
information is available to us.
Task 4.2 Develop Asset Criticality and Economic Life Models
BC will work with City of Auburn staff to develop models that calculate remaining economic life for the City's
surface water collection system assets. The model output will include a matrix ranking pipe segments for repair or
replacement based on probability of failure and cost of failure data. The following summarizes the approach:
Modify BC's Excel-based conveyance economic life decision support models to meet City of Auburn's
needs. The model uses `likelihood' of failure data and `consequence' of failure data to calculate a
probability of asset failure and the cost of a failure. Some examples of likelihood of failure parameters
include: pipe condition, frequency of maintenance activities, and potential corrosion issues. Some examples
of consequence of failure parameters include: located underwater, serves essential facilities, and the street
type the pipe -is located under. The product of the model is a`Risk Signature' for each asset (a pipe segment
or air compressor, for instance). The model output can be used for identification of the relative risk carried
by each asset, the economic basis for replaeement and refurbishment (R&R) projects, and the optimal
practices for maintenance activities and strategies. Additionally, a prioritized listing of R&R projects, near-
term budget forecasts for R&R projects, and input for rate projections will be provided. Amendment No. 1 for Agreement No. AG-C-302
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• Conduct workshops to review use of Criticality and Asset Management principles in R&R planning, select
parameters for determining the likelihood and consequence of failures, and identify data needs for failure
likelihood and consequence determination.
• Determine data gaps for the economic life models and develop action items to collect data and close gaps.
• Populate the economic life models with the segments of the surface water collection system. The City will
provide the asset detail which Brown and Caldwell will convert for input to the economic life models.
• In a workshop setting, review and finalize the economic life models for the surface water collections system.
• Prepare a Technical Memorandum describing the economic life model process, initial findings, and an
outline of the process steps for optimizing operations, maintenance and R&R strategies and practices.
• Support input of economic life model outputs into the City's GIS database and, if appropriate, Cartegraph,
the City's computerized maintenance management system (CMMS).
Assumptions:
• City will provide sufficient asset detail, likelihood of failure, and consequence of failure information to
Brown and Caldwell (BC will provide guidance to assist City in addressing this request).
• City will review and provide feedback on initial findings. • BC staff will attend up to six (6) meetings at City offices of up to two (2) hours each with up to (3) BC staff
attending.
• The technical memoranda written for this task will be written to easily be inserted into the Comprehensive
Drainage Plan (Task 9).
Deliverables:
• Surface Water Collections Economic Life Model
• Surface Water Collections Economic Life Technical Memorandum
Task 5. Develop Capital Improvement Program
The capital impxovement program will consist of a list of priorirized projects that, when implemented, will
help the City reduce the occurrence of flooding, improve system reliability and better achieve its service
goals.
Task 5.1 Develop Capacity Projects
BC will perform hydrologic and hydraulic modeling of the storm drainage system using the MIIKE-URBAN
model to identify locarions where target levels of service are not met (e.g., insufficient pipe capacity causing
street Elooding). We will then prioririze problem areas and develop conceptual system improvements to
restore service levels.
Task 5.1.1 Conduct Hydraulic Analyses to Identify Capacity Problems
BC will use the MIKE-URBAN storm drainage model to identify areas where the Ciry's drainage system is
inadequate to meet the City's desired level for service foY conveyance capaciry. BC will also use the model to
evaluate the effectiveness of potential CIP projects.
We will develop hydrologic runoff parameters for the MII,,'_E-URBAN software's MIKE SSWM hydrologic
module based on the limited, available storm water flow and depth monitoring data. We will run a long-term
simulation using the nearby historical precipitation data to generate a storm water runoff time series. We will
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 8 of 13
route the storm water runofF through the hydraulic module to identify locations of flooding and estimate
both the frequency and magnitude of flooding.
Assumptions:
• The MIKE-URBAN modePs description of the storm drainage infrastructure will be completed in
Task 4.
BC will run the MIKE-URBAN model and attempt to recreate the types of flooding observed by
City staff in the known problem areas.
• The initial modeling efforts will focus on portions of the storm drainage system with known capacity
problems.
Deliverables:
• Tabular descriptions of problem areas. These are likely to take three forms 1) detailed descriptions
of complex flooding areas, 2) tabular listings of pipes that are predicted to be below capacity, and 3)
descriptions of identified problems that appear to be maintenance related.
• Map identifying drainage problem areas.
Task 5.1.2 Prioritize Problems
BC will work with the City to prioritize the identified capacity problems to guide development of project solutions.
This prioritization will draw on the LOS and asset criticality information developed in earlier tasks to develop a table
that ranks problem areas for engineering analysis. Ranking of problems is necessary because municipalities typically
can only address a fraction of their simulated future drainage capacity problems, and engineering resources should be
focused to ensure development of practical, comprehensive solutions that are necessary to maintain the City's
desired Level of Service.
Assumptions:
• BC will work with City to develop and assign weights to problem prioritization criteria.
Deliverables:
• Draft and revised table prioritizing identified capacity problems.
Task 5.1.3 Develop Capaeity Solutions
For the high priority problems identified and prioritiaed in earlier tasks, BC will conduct engineering analyses to
develop project solutions. For complex problems, solutions may consist of up to three alternative system
configurations. These projects could include pump stations where improvements are necessary for capacity reasons.
Solutions could also include water quality treatment where such integration appears would be both cost-effective and
feasible.
Assumptions:
• Capacity solutions developed in this task may be grouped with R&R projects during creation of the
CIP.
Deliverables:
• Capital project packages for recommended major projects including: problem and project
descriptions, I.evel of Service criteria used in solution development, and solution schematics.
Task 5.2 Develop Capital Improvement Program
BC will work with the City to develop 6-year CIP template that addresses Growth Management Act requirements for
capital facilities elements of the City Comprehensive Plan. Then, together with the City, BC will package, prioritize
Amendment No. 1 for Agreement No. AG-C-302
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and develop appropriate implementation sequencing for the solutions identified in earlier tasks. For each project,
BC will develop planning level capital cost estimates.
• BC will incorporate input from capacity requirements, anticipated road construction projects, and R&R
needs to develop and group practical, implementable projects.
• BC will incorporate the defined levels of service performance measures and goals developed in Phase I and
refined in Task 2 to identify performance measure gaps with input from the City. Gaps between the current
and anticipated status and the performance measure goals will form the basis for prioritizing the projects on
the CIP list.
• BC will use an Excel-based LOS-driven CIP Prioritization tool to prioritize proposed projects in terms of
the gaps in levels of service that projects address.
• BC will propose 6-year and 20-year CIP lists to include into the Comprehensive Drainage Plan (Task 9)
based on feasibility and sequencing criteria established by the City. Proposed projects will include
conceptual cost estimating done by BC.
• CIP work plans will incorporate recommendations from the King County study of Tributary 0452 (West Hill
annexation area); BC will include only those recommendarions that City staff identify as having an adequate
benefit-cost comparison.
Assumptions:
• City will provide unit costs based on recent projects.
• The City will provide information on anticipated road-projects within the next six (6) years.
• The City will provide feedback on parameters for grouping projects, the feasibility of proposed projects,
and the level of definition required of projects for sequencing and implementation.
• The City will support identifying current and anticipated gaps in the agreed upon performance measures.
The City will also provide feedback on a draft weighting of each performance measures produced by BC.
• The City will provide input on the anticipated impact each of the proposed projects will have on the
identified performance measure gaps.
• The City will review and provide feedback on the proposed CIP.
• BC staff will attend up to six (6) meetings at City offices of up to two (2) hours each with up to (3) BC staff
attending.
Deliverables:
• 6-year CIP for stormwater drainage system projects.
• Project summary packet for each storm water drainage system project.
• LOS-Driven CIP Prioritization Tool.
• Technical Memorandum on LOS-Driven CIP Prioritization Tool.
Task 6. Recommendation for Operation and Maintenance Program
BC will make a recommendation for the City to develop a storm drainage system operation and maintenance (O&M)
program under this task. BC will not develop a complete plan for the program, but instead will outline and
summarize key elements of a suitable O&M program. The program will provide the framework for transitioning the
City's maintenance efforts from a reactive state to a planned maintenance environment Such a program is essential
z King County. September 2008. Draft Altexnauves Analysis Repoxt, Tributary 045 Ravine Stabilization Capital
Improvement Project, Project UD1871. King County Depaxtment of Natural Resouxces and Paxks, Watex and Land
Resources Division, 201 South Jackson Street, Suite 600, Seatde, Washington, 98104.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 10 of 13
to transitioning expert knowledge of experienced City staff into reoccurring action plans supporting the City values
and regulatory compliance.
The recommendaCion for developing an O&M program will become a recommended future activity within the
Comprehensive Drainage Plan.
Assumptions:
• BC will write a brief technical memorandum summarizing key elements of an O&M program.
• The technical memorandum written for this task will be written to easily be inserted into the Comprehensive
Drainage Plan (Task 9).
Deliverables:
• Draft and final technical memorandum.
Task 7. Support Rate Study
BC understands that the City plans to perform a rate study for all three utilities under a separate contract. Far this
task, we would collaborate with Che City's rate study consultant to provide input necessary to identify future rate
changes (if any) necessary to support implementation of the proposed CIP and to address long term trends suggested
by the economic life model for system assets.
Assumptions:
• BC to provide project and CIP information to the City's rate study consultant.
Deliverables:
• CIP and project cost estimate information.
Task 8. Define Sustainability Approach
1"he BC project team will engage members of the BC Sustainability practice to 1) define sustainability for the
City of Auburn in the context of starmwater utility management and 2) identify opportuniries to incorporate
sustainability concepts into the Comprehensive Plan.
Assumptions:
• This task does not include an assessment of the City's current sustainability practices, nor does it evaluate
methods for improvement.
Deliverables:
• The results will be used to write a brief statement of the City's sustainability approach for inclusion in the
Comprehensive Drainage Plan.
• BC will also make a recommendation for future activities that will help to better assess and define the City's
sustainability approach.
Task 9. Prepare Storm Drainage Comprehensive Plan
BC will compile deliverables from earlier tasks to create the Storm Drainage Comprehensive Plan. The plan
will also incorporate some recommendations from the King County study of Tributary 045 (West Hill
annexation area); BC will include only those recommendations that City staff identify as having an adequate
benefit-cost comparison. Assumptions:
• City project manager will compile and reconcile all City comments on the draft plan.
Deliverables:
• Draft and revised Plan outline.
• Preliminary Draft, Planning Commission/Public Public Review draft, Council Review Draft, and Final
Comprehensive Drainage Master Plan.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 11 of 13
Task 10. Support NPDES Phase 11 Program fmplementation
During Phase 1, BC assisted the City in development of a Stormwater Management Program (SWMI') as
necessary to for compliance ,vith the March 31, 2008 deadline contained in the Ecology Phase II NPDES
Stormwater Permit. For this task, BC will assist the City in implementing the activities described in the
S\VMP. Support activities are expected to include help in selecting a manual, adoprion strategy development
and help with the adoption process.
Assumptions:
• There are a variety of activities in the SWMP requiring BC support For this task, the City will provide
email notification of specific support areas needed.
• The budget for this task is an allocation of $3,000.
Deliverables:
• 'To be determined in collaboration with the City NPDES Program Coordinator.
Phase 11 Schedule and Cost Estimate
Schedule will be adapted to meet the needs of the City for attaining City Council approval and ultimate plan
adoption. In general, Phase II activities will meet the following milestones:
• Draft CIP recommendations to be presented to the City Council Public Works committee by the end of
November 2008.
• Draft Level-of-Service memorandum to be submitted to the County in October 2008, and a revised version
to be presented to the City Council Public Works committee by end of November 2008. • Draft Comprehensive Drainage Plan by middle of January 2009.
• Final Comprehensive Drainage Plan in Spring 2009.
Exhibit B contains a detailed cost estimate for Phase II project tasks. The estimated cost for Phase II is $450,560.
BC will invoice the City on a time-and-materials basis for services provided in connection with this SOW. BC will
not exceed the total estimated fee without prior written authorization from the City.
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 12 of 13
of Auburn Comprehensive Drainage Master Plan
010
Manage Project
37,447
43,116
33,905
9,211
020
Level of Service Criteria, Support Stakeholder Irnrolvement
2,377
4,288
1,388
2,901
030
Collect Additional Data and Update GIS Layers
102,277
219,481
110,706
108,775
040
Develop Models
51,184
51,653
42,063
9,591
050
Develop Capital Improvement Program
82,130
41,732
3,145
38,587
060
Recommendation for Operation and Maintenance Program
38,940
4,252
1,954
2,298
070
Support Rate Study
2,919
2,104
100
2,004
080
Define Sustainability Approach
9,749
2,910
0
2,910
090
Prepare Storm Drainage Comprehensive Plan
43,922
47,828
5,928
41,900
100
Support NPDES Phase II Program Implementation
25,531
3,264
3,230
34
GRAND TOTAL
396,476 420,628 202,419 218,210
Notes:
Task 010 increased by approxirrotely $5,700, al/ows foraddifional cooalination, QA/QC, task rr,anagerrient.
Task 020 increased by approximately 900 to provide additional tir7w forrefining LOS cnleria.
Task 030 increased by approxirr,ately $1 >7,200; for system inventory and flow rrinniforing plan
Task 040 increased by approxirrately $500 due to changes in statf working on this task.
Task 050 decreased by approximately $40.400, reduced number of C/P, only one or two ClP projects peryear are feasib/e.
Task 060 decreased by approxirmtely $34, 700, O&Nl plan wiU becorre a plan e%nt
Task 070 decreased by approximately $800 due to changes in staff working on this task.
Task 080 decreased by appvximately $6, 800, sustainability approach will becorr;e a plan e%rmnt.
Task 090 increased by apploximately $3, 900 based on adjustfmnts to the estimated leve/ of effott.
Task 100 decreased by approximately $22, 300, budget allocation estimated for NPDES suppod.
Original ContractAmount 466,559
Phase 1 Completed 196,894
Remainder after Phase 1 269,665
Remainder after Phase 1 269,665
Spentto Date in Phase 2 202,419
Remaining Authorized Budget 67,246
Phase 2 Adjusted Budget 420,628
Remainder after Phase 1 269,665
Additional ContractAmount 150,963
Amendment No. 1 for Agreement No. AG-C-302
Brown & Caldwell
Page 13 of 13
A ---I) . I .'7
AMENDMENT #2 TO AGREEMENT NO. AG-C-302 BETWEEN
THE CITY OF AUBURN AND BROWN AND CALDWELL
RELATING TO THE COMPREHENSIVE STORM PLAN
THIS AMENDMENT is made and entered into this \5~4`day of ~AAe - , 2008, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Brown and Caldwell (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-302
executed on the 11th day of July, 2007.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The expiration date of the Agreement for Professional Services will not
change and remains December 31, 2009.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made
part of this Amendment.
3. COMPENSATION: The amount of this amendment is $35,000. The total contract amount
is increased to a total of $651,559.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-302 executed on the 11th day of July, 2007, shall remain unchanged, and
in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AN CALDWELL IT-~Y- F AU
`,------F
, ---~--y'
By.
Authorize signature VL,f .t~5/0EP/T Pe er B. Lewis, Mayor
ATTEST (Optional): ATTEST:
ey:
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional):
Approved as to form:
iLl-
~ Daniel B. Heid, Auburn City Attorney
Attorney for (Other Party)
Amendment No. 2 for Agreement No. AG-C-302
Brown & Caldwell
Page 1 of 4
EXHIBIT A
COMPLETION OF THE DRAINAGE PLAN DOCUMENT
CITY OF AUBURN COMPREHENSIVE STORMWATER DRAINAGE PLAN UPDATE
In November 2008, Brown and Caldwell (BC) began Phase II for completion of the City's Comprehensive
Stormwater Drainage Plan (Drainage Plan). The following sections describe additional scope items not
included in the original Phase II Work Plan (see Exhibit A of Amendment #1 dated November 13, 2008).
The estimated cost to complete the drainage plan as determined at the time of Amendment #1 was based on
the scope of work laid out by the Phase II Work Plan, and therefore, did not include adequate costs to cover
the additional scope items described hexein. The estimated cost for these additional items is provided in the
last section: "Cost Estimate."
Scope of Work
The following tasks are organized according to the original Phase II Work Plan.
Task 1. Manage Project
The Dxaft Drainage Plan has gone through a series of Yeviews by several people in the Department of Public
Works and the Planning Department, which has resulted in a number of comments, changes, and additions
coming in over a period of several weeks. This has required additional coordination between City staff and
the BC Project Team, and has also required the project management task to continue beyond the originally
anticipated time frame.
Task 2. Refine Level of Service Criteria
No additional item.r.
Task 3. Collect Additional Data and Update GIS Layers
BC will conrinue to work with City staff to update and improve the City's inventory of stormwater
infrastructure. This effort requires that data be transferred from as-built drawings to GIS format, and when
necessary, to validate digital data with field data and site survey informarion. Due to the size of the system,
the inventory process was divided by drainage sub-basin and prioritized according to planning needs.
The initial scope called for 8 high-priority sub-basins, 19 medium-priority sub-basins, and 4 low-prioriry sub-
basins to be updated as part of this projectl. This left 30 sub-basins classified as "other," which are to be
updated as part of future data inventory efforts. As work progressed on the prioritized sub-basins, two of
the medium priority sub-basins (identified as T and LS) were found to need a substantial amount of field
work and were moved from medium-priority to "other."
The additional work included under this task is to be used to continue the data inventory process for the
remaining sub-basins including T and IS.
Task 4. Develop Models
No additional item.r.
1 Prioriries wexe based on areas with known dxainage pxoblems, pxoxiinity to known dxainage pxoblems, age of the
system, and the relative amount of infxastructure.
Amendment No. 2 for Agreement No. AG-C-302
Brown & Caldwell
Page 2 of 4
Task 5. Develop Capital Improvement Program
No additional item.r.
Task 6. Recommendation for Operation and Maintenance Program
No additional item.r.
Task 7. Support Rate Study
No additional item.r.
Task 8. Define Sustainability Approach
No additional items.
Task 9. Prepare Storm Drainage Comprehensive Plan
The effort involved in revising the Drainage Plan as it goes through the adoption process has become greater
than what was anticipated in the original scope. In all, four versions of the Drainage Plan are to be submitted
to the City: Preliminary DYaft, Planning Commission Review Draft, Council Review Draft, and Final
Comprehensive Drainage Plan. The additional effort required to produce the deliverables stems from the
following:
■ A large number of hard copies and digital data discs have been required for submittals. The Planning
Commission Review Draft required 7 hard copies and 7 digital data discs. It is anticipated that the Council
Review Draft and Final Plan will require more copies.
■ The comments received on the Planning Commission Review Draft have come over the course of several weeks
and in separate sets for each reviewer. Receiving comments in separate sets often requires coordination and
additional discussions with Storm Utility staff to reconcile differences or to obtain clarification.
■ The comments from several reviewers have been more extensive than anticipated, and in many cases require
additional coordination between BC, Storm Utility staff, and the reviewer. For example, comments received
from the Director of Public Works had extensive concerns regarding capital improvement projects; the BC
Project Team conducted a phone call with Storm Utility staff to discuss an approach, and then produced a revised
version of the capital improvements chapter along with talking points for a meeting between the Director of
Public Works and Storm Utility staff.
■ Some of the comments required the BC Project Team to revisit specific capital improvement projects to rule out
additional alternatives suggested by the reviewer.
■ Presentation materials were developed to support the City's project team during the adoption process. For
example, PowerPoint presentaCion slides, handouts, and poster-sized maps were created for use in presenting
updates on the plan to the Public Works Committee and at the Public Open House.
Estimated costs for revisions to the Drainage Plan working toward adoption of the Final Plan are included in
the "Cost Estimate" section.
Task 10. Support NPDES Phase 11 Program Implementation
No additional item.r.
Amendment No. 2 for Agreement No. AG-C-302
Brown & Caldwell
Page 3 of 4
Cost Estimate
The following is a breakdown of the estimated additional costs for completing the Drainage Plan:
.b -d Costs
Task Description
Cost
Task 1: Additional project management time (coordinating staff, progress reports, etc.)
$2,000
Task 3: Continue data inventory for remaining sub-basins
$10,000
Task 9: Preparation and transmittal of additional hard copies and digital data discs
$8,000
Task 9: Additional coordination for several sets of review comments
$2,000
Task 9: Addressing substantial comments (e.g., new problems, alternatives, maps, etc.)
$9,000
Task 9: Preparation of additional materials for meetings and presentations
$4,000
Total
$35,000
[DOCUMENT END]
Amendment No. 2 for Agreement No. AG-C-302
Brown & Caldwell
Page 4 of 4
~ t r
" . x
AMENDMENT #3 TO AGREEMENT NO. AG-C-302 BETWEEN
THE CITY OF AUBURN AND BROWN AND CALDWELL
RELATING TO THE COMPREHENSIVE STORM PLAN
THIS AMENDMENT is made and entered into this ,-30 ~A' day of 2009, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Brown and Caldwell (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-302
executed on the 11th day of July, 2007, and amended bV agreement dated the 13th day of
November 2008, and amended by agreement dated the 15 day of October, 2009;
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
June 30, 2010.
2. SCOPE OF WORK: There is no change in the scope of work
3. COMPENSATION: There is no change to the amount authorized in the original
agreement and subsequent amendments.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-302 executed on the 11 th day of July, 2007, shall remain unchanged, and
in full force and effect.
IN WiTNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AND CALDWELL
BY: 6• a
signature
ATTEST (Optional): ATTEST:
gy.
Its: anielle E. Daskam, Auburn City Clerk
Approved as to form (Optional):
Approvgd as to form:
r,
Attorney for (Other Party)
Daniel B. Heid, Auburn City Attor ey
Amendment No. 3 for Agreement No. AG-C-302
Brown & Caldwell
Page 1 of 1