HomeMy WebLinkAbout10-16-2017 CITY COUNCIL AGENDACity Council Meeting
October 16, 2017 - 7:00 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
A. Proclamation for Soroptimist International of Auburn
Mayor Backus to proclaim October 2017 as Soroptimist International of Auburn's
70th Year Anniversary.
B. Pierce Transit Update by Pierce Transit Commissioner Nancy Henderson
C. Pierce County Prosecuting Attorney Update
Mark Lindquist, Pierce County Prosecuting Attorney, to provide an update to the
City Council on Public Safety
III. APPOINTMENTS
IV. AGENDA MODIFICATIONS
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendation to the City Council, if any.
VII. CONSENT AGENDA
Page 1 of 72
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the October 2, 2017 Regular Meeting*
B. Minutes of the June 13, 2016 and March 13, 2017 Study Sessions*
C. Claims Vouchers (Coleman)
Claims voucher numbers 446017 through 446222 in the amount
of $7,060,417.47 and one wire transfer in the amount of $445,040.68 and
dated October 16, 2017.
D. Payroll Vouchers (Coleman)
Payroll check numbers 537545 through 537564 in the amount of $235,812.26
and electronic deposit transmissions in the amount of $1,909,901.87 for a grand
total of $2,145,714.13 for the period covering September 28, 2017, to October
11, 2017.
E. Public Works Project No. CP1502* (Snyder)
City Council award Contract No. 17-20 to Road Construction Northwest, Inc. on
their low bid of $656,280.00 for Project No. CP1502, “A” Street SE and 37th
Street SE Traffic Signal
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
VIII. UNFINISHED BUSINESS
A. Resolution No. 5314* (Hinman)
A Resolution of the City Council of the City of Auburn, Washington, stating its
intent to update and modify the provisions governing the Auburn Business
Improvement Area, including the exemptions to the special assessment and
setting a public hearing therefor
(RECOMMENDED ACTION: City Council adopt Resolution No. 5314.)
IX. NEW BUSINESS
X. ORDINANCES
A. Ordinance No. 6660* (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, approving
an areawide rezone for properties zoned Environmental Park to Light Industrial
(RECOMMENDED ACTION: City Council adopt Ordinance No. 6660.)
XI. RESOLUTIONS
A. Resolution No. 5321* (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute an Interlocal Agreement with King County Metro for
constructing reinforced sidewalk section for bus stop shelters along Auburn Way
South as part of Auburn Way South Corridor Safety Improvements, Muckleshoot
Plaza to Dogwood St SE
Page 2 of 72
(RECOMMENDED ACTION: City Council adopt Resolution No. 5321.)
B. Resolution No. 5322* (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
recommending to the Sound Transit Board of Directors its preferred parking
garage site in downtown Auburn for the Auburn Station Access Improvement
Project and encouraging Sound Transit's serious consideration of unsolicited
proposals for the construction of said site
(RECOMMENDED ACTION: City Council adopt Resolution No. 5322.)
XII. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City-related
activities since the last regular Council meeting.
A. From the Council
B. From the Mayor
XIII. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 3 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the October 2, 2017 Regular Meeting
Date:
October 10, 2017
Department:
Administration
Attachments:
10-02-2017 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:October 16, 2017 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 4 of 72
Page 1
CITY COUNCIL
MEETING MINUTES
October 2, 2017 7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Largo Wales, Bob
Baggett, John Holman, Bill Peloza, Yolanda Trout-Manuel and Rich
Wagner. Councilmember Claude DaCorsi was excused.
Mayor Nancy Backus was in attendance, and the following
department directors and staff members were present: Director of
Administration Dana Hinman, Finance Director Shelley Coleman,
Assistant City Attorney Doug Ruth, City Prosecutor Harry Boesche,
Prosecutor Lorie Han, Domestic Violence Paralegal Gloria Cody,
Police Chief Bob Lee, Innovation and Technology Director Paul
Haugan, Assistant Director of Engineering Services/City Engineer
Ingrid Gaub, Community Development and Public Works Director
Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber,
Emergency Management Manager Jerry Thorson and Deputy City
Clerk Shawn Campbell.
II. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
A. Domestic Violence Awareness and Prevention Month
Mayor Backus to proclaim October 2017 as "Domestic Violence
Awareness and Prevention Month" in the city of Auburn
Mayor Backus read the proclamation declaring October 2017 as
Domestic Violence Awareness and Prevention Month. She
presented Liz Mills the 211 Director, Judy Roland from Soroptimist,
City of Auburn Domestic Violence Paralegal Gloria Cody, City of
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City of Auburn Council Meeting Minutes October 2, 2017
Page 2
Auburn Prosecutor Lorie Han and City of Auburn Chief Prosecutor
Harry Boesche the proclamation and thanked them for their
dedication.
B. National Cyber Security Awareness Month
Mayor Backus to proclaim October 2017 as "National Cyber
Security Awareness Month" in the city of Auburn
Mayor Backus read the proclamation declaring October 2017 as
National Cyber Security Awareness Month.
Director Haugan accepted the proclamation and thanked Mayor
Backus and Council for their support.
C. Chamber Best of Awards
Mayor Backus announced the winner of the Best of Auburn Award
for Entertainment is the City of Auburn Parks Department. Director
Faber thanked Mayor and Council for their support.
III. APPOINTMENTS
A. Auburn Tourism Board
City Council to confirm Ting Phonsanam to the Auburn Tourism
Board, to fill an unexpired term, ending December 31, 2019.
See Lodging Tax Advisory Board Appointment.
B. Lodging Tax Advisory Board Appointment
City Council to confirm the appointment of Christian Faltenberger to
the Lodging Tax Advisory Board, to fill an unexpired term, ending
December 31, 2019.
Councilmember Holman moved and Councilmember Baggett
seconded to confirm Ting Phonsanam to the Auburn Tourism
Board, to fill an unexpired term, ending December 31, 2019 and
Christian Faltenberger to the Lodging Tax Advisory Board, to fill an
unexpired term, ending December 31, 2019.
MOTION CARRIED UNANIMOUSLY. 6-0
IV. AGENDA MODIFICATIONS
There was no change to the agenda.
V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
CA.A Page 6 of 72
City of Auburn Council Meeting Minutes October 2, 2017
Page 3
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided
Brent Carson 719 2nd Avenue, Seattle
Mr. Carson represents property owners with property in the EP
Zone. His clients are in support of the rezone of the EP zone to
M1.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen expressed her concern for staff safety at City Hall, and
wants to ensure the City is prepared with enough supplies for a
large scale emergency.
C. Correspondence
There was no correspondence for Council review.
VI. COUNCIL AD HOC COMMITTEE REPORTS
Councilmember Baggett, chair of the Finance ad hoc committee that
reviews claims and payroll vouchers, reported he and Councilmember
Wagner reviewed the payroll vouchers and electronic deposits in the
approximate amount of $2.3 million and claims vouchers and wire
transfers in the amount of approximately $2.2 million for the periods
September 14, 2017 to September 27, 2017 and October 2, 2017,
respectively. The ad hoc committee recommends approval of the claims
and payroll vouchers as described on the Consent Agenda.
VII. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the March 28, 2016, April 11, 2016 and May 9, 2016,
Study Session Meetings
B. Minutes of the September 18, 2017 Regular City Council
Meeting
CA.A Page 7 of 72
City of Auburn Council Meeting Minutes October 2, 2017
Page 4
C. Claims Vouchers
Claims vouchers 445854 through 446016 in the amount of
$1,556,784.79 and two wire transfers in the amount of $619,968.70
and dated October 2, 2017.
D. Payroll Vouchers
Payroll check numbers 537523 through 537544 in the amount of
$425,310.01, electronic deposit transmissions in the amount of
$1,881,743.95 for a grand total of $2,307,053.96 for the period
covering September 14, 2017 to September 27, 2017.
Deputy Mayor Wales moved and Councilmember Holman
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. UNFINISHED BUSINESS
There was no unfinished business.
IX. NEW BUSINESS
There was no new business.
X. RESOLUTIONS
A. Resolution No. 5314
A Resolution of the City Council of the City of Auburn, Washington,
stating its intent to update and modify the provisions governing the
Auburn Business Improvement Area, including the exemptions to
the special assessment and setting a public hearing therefor
Deputy Mayor Wales moved and Councilmember Baggett
seconded to approve Resolution No. 5314.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 5316
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an interlocal agreement between
the City of Auburn and the Cities of Federal Way and Kent for
mutual aid during emergencies
Deputy Mayor Wales moved and Councilmember Baggett
seconded to approve Resolution No. 5316.
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City of Auburn Council Meeting Minutes October 2, 2017
Page 5
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 5318
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept federal grant funds to be
administered through the Washington State Department of
Transportation for the South 277th Street Preservation Project
Deputy Mayor Wales moved and Councilmember Peloza seconded
to approve Resolution No. 5318.
Councilmember Peloza questioned the City’s matching requirement
for the grant. Assistant Director Gaub explained that the grant
amount is 50% of the total project cost and the minimum match
requirement is 13.5% of the total project cost. The City’s matching
fund is approximately $662,380.00.
Councilmember Wagner asked for additional clarification on the
grant process. Assistant Director Gaub explained that for this type
of Federal Preservation Grant, the match required at the time the
City applies for the grant is 50% of the estimated total project costs.
Once the City is awarded the grant, the funding agreement is
based on the federally required minimum match amount of 13.5%.
Therefore, the agreement is executed with language indicating the
minimum match of 13.5%, however, the actual planned match for
the project is 50% of the estimated total project costs. This is a
benefit to the City as we reimburse the federal grant funds at a
higher rate, 86.5%, earlier in the project until the federal funds are
exhausted. Should a project be completed under the original
estimate, the City uses less of its funds and expends all of the
federal funds.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. MAYOR AND COUNCILMEMBER REPORTS
A. From the Council
Deputy Mayor Wales stated she is sending thoughts and prayers to
Las Vegas. She reported the Junior City Council met this evening
and Mary Riel was elected Chair and Diego Izqueirdo was elected
Vice Chair.
Councilmember Wagner reported he attended the Puyallup River
Watershed Council meeting.
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City of Auburn Council Meeting Minutes October 2, 2017
Page 6
Councilmember Holman noted the Police Department has draped
their badges with a black ribbon for police officers killed in Las
Vegas.
Councilmember Baggett reported he attended the Blue Ribbon
Committee meeting at the Kent Public Health building.
Councilmember Trout-Manuel stated her heart goes out to police
and first responders in tragic times.
Councilmember Peloza reported he attended the South County
Area Transportation Board meeting and the Metropolitan Water
Quality Advisory Committee meeting.
B. From the Mayor
Mayor Backus thanked the Valley Regional Fire Fighters who were
in New York last week for a Steven Sower Climb the Tower 5K.
Mayor Backus reported she attended the 1977 Auburn High Class
Reunion, the White River Buddhist Temple session on community
and compassion, the groundbreaking for the Allenmore Hospital
and the stand-up comedy fundraiser for Valley Cities Behavioral
Health.
Mayor Backus reported she received a phone call from Valley
Regional Fire Authority Administrator Eric Robinson. He explained
that Valley Regional Firefighter Dean McAuley was in Las Vegas at
the Mandalay Bay concert during the mass shooting. He helped
rescue people from the crowd and then assisted at a local hospital.
She thanked all first responders for their dedication.
XII. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 7:57 p.m.
APPROVED THE 16th DAY OF OCTOBER, 2017.
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
CA.A Page 10 of 72
City of Auburn Council Meeting Minutes October 2, 2017
Page 7
City Council agendas and minutes are available to the public at the City Clerk’s
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk’s Office.
Internet: http://www.auburnwa.gov
CA.A Page 11 of 72
City of Auburn Council Meeting Minutes October 2, 2017
Page 8
CA.A Page 12 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 13, 2016 and March 13, 2017 Study
Sessions
Date:
October 4, 2017
Department:
Administration
Attachments:
6-13-2016 Study Session minutes
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:
Meeting Date:October 16, 2017 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 72
City Council Study Session
June 13, 2016 - 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Largo Wales called the meeting to order at 5:30 p.m. in
the Council Chambers at Auburn City Hall, 25 West Main Street in
Auburn.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel.
Councilmember Rich Wagner arrived at 5:47 p.m. Mayor Backus
and Councilmember Holman left the meeting at 5:35 p.m.
Mayor Nancy Backus and the following Department Directors and
staff members present include: City Attorney Daniel B. Heid, Police
Commander Mark Caillier, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Assistant Director of
Community Development Services Jeff Tate, Development Services
Manager Jason Krum, Senior Planner Thaniel Gouk, Sewer Utilities
Manager Bob Elwell, Utilities Engineering Manager Lisa Tobin,
Director of Administration Dana Hinman, Human Services Program
Coordinator Emily Pearson and City Clerk Danielle Daskam.
II. Announcements, Reports, and Presentations
Councilmember Holman announced that today is the 125th birthday of
City of Auburn. The City was incorporated on this date.
III. AGENDA MODIFICATIONS
Resolution No. 5242 is added as item "H" to Agenda Items for Council
Discussion.
IV. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Resolution No. 5235 (20 Minute Presentation/10 Minutes Q&A)
Assistant Director Tate provided Council with a presentation on
Resolution No. 5235 regarding abatement authority for various
properties that have had code enforcement action. He noted that all
costs will be paid by the City up front and a lien will be placed on the
property for recouping the costs when the property sells. The
department has sufficient funds in the abatement budget to cover
Page 1 of 5
CA.B Page 14 of 72
the costs of all of the abatements.
Councilmember DaCorsi asked if the City has a mechanism to take
care of these properties faster and in a more permanent fashion.
Assistant Director Tate explained some of these properties have
ongoing action. The City has various options including fines and
penalties.
Councilmember Baggett asked if the City expects a home owners
association (HOA) to take care of properties within its boundaries.
Assistant Director Tate explained they work with the HOA's but an
HOA is able to enforce City penalties. The City encourages HOA's to
continue to enforce their rules along side those of the City.
Councilmember Peloza asked if the City is able to include
administrative time in the lien. Assistant Director Tate stated the
administrative time is not included in the lien unless they City has
had to file a lawsuit. There are other fines the City can impose on
the property.
Deputy Mayor Wales requested Code Enforcement consider
creating options on how to move these types of things forward
without Council action.
B. Ordinance No. 6600 (10 Minute Presentation/10 Minute Q&A)
(Snyder)
Ordinance No. 6600 provides amendments and the creation of new
sections to Title 18. It repeals Section 18.31.230 of Auburn City
Code and provides for the amortization of setback requirements,
relating to zoning and land use code provisions for animals.
Senior Planner Gouk presented proposed Ordinance No. 6600
relating to the keeping of animals on residential properties within the
city.
The Planning Commission provided a list recommendations to
update the City Code including regulations for bee keeping,
clarification for keeping domestic fowl, amending the current
definition of household pets, adding definitions for medium domestic
animals, modifying the definition for large domestic animals,
clarifying the zoning codes for keeping of animals, setbacks for
structures and increasing the number of small domestic
animals from four to five.
Councilmember Peloza stated he is not in favor of increasing the
number of small domestic animals from 4 to 5.
Councilmember DaCorsi asked if there had been complaints
regarding the limit of four domestic animals.
Page 2 of 5
CA.B Page 15 of 72
Deputy Mayor Wales asked about the requirements for West Hill.
Senior Planner Gouk explained that when that area was annexed,
there were pre-existing setbacks and requirements that will not be
changed with this proposed ordinance.
Council discussed their preference of four or five animals.
C. 1st Quarter 2016 Financial Report (10 Minute Presentation/5 Minute
Q&A) (Coleman)
Director Coleman presented Council with the First Quarter Financial
Report. The revenues have come in approximately $500,000.00
over budget. Community and Human Services have exceeded their
budget with a one time payment to the City of Renton for
joint Human Services.
Director Coleman highlighted the general fund sales tax revenue.
This year the City is up over 2%. This is a concern since previously
the sales tax revenue was much higher. The development fee and
permit fee revenues are slowing.
The City is doing something different with the utility and internal
service funds. The City has created a sub fund to save funds for
future capital projects.
Councilmember Holman noted retails sales tax and telephone tax is
down.
Deputy Mayor Wales stated that the City is spending 1/60th of the
budget on Human Services. She questioned the $60,000 payment to
the City of Renton. Human Services Coordinator Pearson explained
the City of Auburn has several contracts with the City of Renton
and other Southeast King County cities for Human Services. Some
of the contracts are administered at each jurisdiction. Deputy Mayor
Wales requested a more detailed description of human services
funding.
D. Council Retreat Goals - Affordable Housing (5 Minute
Presentation/10 Minute Q&A) (Hinman)
Director Hinman explained to Council the City's most
successful program that helps with affordable housing is the housing
repair program. She shared a code enforcement video from the
SAFER (Safe Auburn for Every Resident) program regarding
affordable housing.
Councilmember DaCorsi questioned the number of vacant
properties in the City and pursuing the financial institutions to return
the housing to the inventory of housing stock. Director Snyder Page 3 of 5
CA.B Page 16 of 72
explained that level of engagement would require more staff and
time. The City does not have right of access to properties. The City
would need to take a more aggressive approach to vacant
properties in the City.
E. Payback Agreements Overview and Review of the Pending
Ordinance No. 6602 Bert Warm Sewer Payback Agreement (10
Minute Presentation/10 Minute Q&A) (Snyder)
Sewer Utility Engineer Elwell and Utilities Engineering Manager
Tobin presented Council with the payback agreement process.
They reviewed Bert Warm payback agreement that was approved
by Ordinance No. 6602. The total project costs is $32,510.41 for a
cost to the single family residence of $7,067.48 and to the duplex
unit of $11,307.97.
In response to a question from Councilmember Wagner, Sewer
Utility Engineer Elwell explained the cost is divided between the
properties that receive benefit for the improvement.
Deputy Mayor Wales questioned the fairness of the developer
having to pay for other properties when they may not be paid back
for a very long time.
F. Ordinance No. 6601 (10 Minute Presentation/10 Minute Q&A)
(Snyder)
Amendments to Title 15 adopting the 2015 International Building
Code, Washington State Amendments, and local building code
amendments
Development Services Manager Krum presented Ordinance No.
6601 regarding adopting the 2015 International Building Code (IBC).
The ordinance will adopt 2015 IBC effective July 1, 2016. Most of
the amendments are housekeeping, clarification and minor changes.
Manager Krum highlighted three of the more substantive changes
including allowing for a total refund of permit fees in certain
circumstances; allowing different fire suppression systems in some
cases, and simplifying a homeowners addressing change.
Councilmember Wagner asked about requirements for building in
flood zones. Manager Krum stated staff is working with
Environmental Services to create material standards and
construction standards for flood zones.
G. Capital Project Status Report and Feature Capital Project (20 Minute
Presentation/10 Minute Q&A) (Sweeting)
Capital Project Manager Vondrak and Project Engineer Larson
presented the Capital Project Status update to Council. The Capital
Projects group is managing 43 active projects totaling $82 million. Page 4 of 5
CA.B Page 17 of 72
By the end of 2016 they estimate the team will have completed a
total of $38 million worth of projects.
Engineer Larson highlighted CP1218 the Auburn Way South Safety
Improvement Project. This project is anticipated to increase
vehicular and pedestrian safety and congestion relief. It is
anticipated the project will be advertised in August 2016 and begin
construction in late September or early October with construction
being complete summer of 2017. The schedule is dependent on
right-of-way acquisitions. The total estimated project cost is
$4,772,504.00. The City anticipates a federal grant of $2.3 million, a
WSDOT grant of $436,674.00 and City funds of $1.4 million with
a shortfall of $610,038.00 that the department is seeking additional
funding to fill.
Councilmember Wagner stated he is concerned about worker safety
with the landscaped medians. Engineer Larson stated landscaped
medians are part of low impact development to reduce surface water
impacts.
Councilmember DaCorsi requested a spreadsheet of alternative
funding to meet the project shortfall.
H. Resolution No. 5242
A Resolution of the City Council of the City of Auburn, Washington,
expressing its concerns relating to the recent oil train derailment and
fire in Mosier, Oregon
Councilmember Peloza recommended adopting a resolution
supporting Mosier, OR. The City of Auburn sits next to
similar railroad lines.
V. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:06 p.m.
APPROVED THIS _______ DAY OF ____________________, 2017.
________________________________ __________________________
LARGO WALES, DEPUTY MAYOR Dani Daskam, City Clerk.
Page 5 of 5
CA.B Page 18 of 72
Page 1
CITY COUNCIL STUDY SESSION AND
SPECIAL FOCUS AREA
MARCH 13, 2017 – 5:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 5:31 and found no
quorum. The call to order was paused for approximately ten minutes to
allow a fourth Councilmember to arrive to create a quorum. Deputy Mayor
Wales called the meeting to order at 5:45 p.m.
A. Roll Call
Councilmembers present: Deputy Mayor Wales, Bob Baggett,
Claude DaCorsi, and Rich Wagner. Councilmembers John
Holman, Bill Peloza, and Yolanda Trout-Manuel were excused.
Mayor Nancy Backus and the following department directors and
staff members were present: Innovation and Technology Director
Paul Haugan, Police Chief Bob Lee, City Attorney Daniel B. Heid,
Finance Director Shelley Coleman, Community Development and
Public Works Director Kevin Snyder, Assistant Director of
Engineering Services/City Engineer Ingrid Gaub, Utilities
Engineering Manager Lisa Tobin, Chief City Prosecutor Harry
Boesche, Police Detective Jon Postawa, Director of Administration
Dana Hinman, and City Clerk Danielle Daskam.
II. ANNOUNCEMENT, REPORTS AND PRESENTATIONS
There was no announcement.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. IT Digital Parity Update
Innovation and Technology Director Haugan presented the first
quarter update on digital parity using a PowerPoint presentation.
Director Haugan recalled the Council set a goal to increase internet
access to achieve digital parity by 80 percent by the year 2020.
Director Haugan spoke about the expansion of wireless access
points in south Auburn and along Auburn Way North. IT staff are
CA.B Page 19 of 72
City of Auburn Council Meeting Minutes March 13, 2017
Page 2
working on a complete update of internal IT practices and
procedures. Major progress has been made in expanding fiber
optics to Lea Hill, which brings high speed fiber optic connection to
the Police Lea Hill substation. This will also allow the extension of
Access Auburn to the Lea Hill area. The City’s fiber optic network
is now ready for regional extension to support the Community
Connectivity Consortium. Director Haugan noted the expansion of
fiber optics was achieved through private-public partnership with
the help of Legal staff and Community Development and Public
Works staff. The fiber optic expansion cost estimate was originally
$1.5 million but was achieved at no cost to the City through private-
public partnership.
B. City Slogan
Deputy Mayor Wales reported this discussion item was generated
by Councilmembers. She indicated that there has been discussion
over the years that the current slogan doesn’t reflect what’s really
happening in Auburn.
There was consensus the slogan needs to be changed.
Councilmember DaCorsi cautioned that rebranding is expensive.
Councilmember Baggett expressed concern with the cost of a new
slogan and how it would be implemented.
Mayor Backus stated city slogans are waning, and a slogan is used
for a campaign or a specific purpose. Deputy Mayor Wales
agreed.
Councilmember Baggett suggested creating a committee for any
change to the slogan.
Deputy Mayor Wales suggested not having a slogan. She stated
the current slogan has worked well for the City’s parks and arts
programs.
Councilmember Baggett questioned the economic development
aspect of a slogan.
Councilmember Baggett agreed to gather further information on
other cities’ slogans and bring the information to a future Council
study session.
C. City Committee and Board Appointments
Deputy Mayor Wales acknowledged City Attorney Heid’s handout
of Boards and Commissions and appointment provisions.
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City of Auburn Council Meeting Minutes March 13, 2017
Page 3
Councilmember Wagner suggested amending the code provisions
so that all Boards and Commissions have similar verbiage and
language.
City Attorney Heid stated the Civil Service Commission, Planning
Commission and the Lodging Tax Advisory Committee (LTAC)
language is taken from state statutes. Many of the other Boards
and Commissions are unique to Auburn.
Councilmember Wagner questioned the term “serve at the pleasure
of the Council” in some of the Board and Commission provisions.
City Attorney Heid stated the verbiage for the LTAC is taken from
the state statute.
Deputy Mayor Wales suggested clarification on minimum
membership requirements for appointees and a limit to the number
of Boards and Commissions an individual can serve on.
Deputy Mayor Wales suggested the Council review appointments
at study sessions. Mayor Backus stated sometimes it is difficult to
recruit individuals for volunteer Boards and Commissions, and
open debate of committee and board volunteers at study sessions
may reduce the pool of appointees. Councilmember Baggett
questioned debating the qualifications of appointees in public, since
the information is made available to Councilmembers prior to
confirmation.
Councilmember DaCorsi stated he would like input from the three
other Councilmembers who are not in attendance this evening. He
suggested the City make it a simple enough process to volunteer
while at the same time ensure the best and most qualified are
appointed to the Boards and Commissions.
Deputy Mayor Wales suggested referring this item to the next study
session.
Deputy Mayor Wales expressed concern with conflicts of interest.
D. Airport Management Services Contract
Community Development and Public Works Director Snyder
presented the Airport Management Services Contract along with
Assistant Director of Engineering Services/City Engineer Gaub and
Jamelle Garcia, principal of Airport Management Group LLC.
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City of Auburn Council Meeting Minutes March 13, 2017
Page 4
Director Snyder provided a brief update on the progress of the
contract negotiations.
Director Snyder reported staff and Airport Management Group are
close to finalizing the contract with the issue of prevailing wages
the only item not settled.
Mr. Garcia assured the Council that both sides are working
diligently to finalize the contract. He stated the prevailing wage
provision is a concern due to reporting requirements, fees, and
increased wages.
Assistant Director Gaub explained other changes in the contract
clarify responsibility.
Director Snyder stated it is anticipated the contract will be settled
this week and available for Council consideration at the next
regular meeting.
Councilmember Baggett brought up recent emergency repairs to a
hangar. Councilmember Baggett requested assurance that the
new contract provides for periodic inspections of the facility.
Director Snyder stated Airport Management Group routinely
inspects the facility and brought the hangar beam issue to the
City’s attention. A more intensive inspection process will be built
into the airport business practices.
Councilmember Wagner suggested a glossary for the contract.
Councilmember Wagner also recommended adding a provision
that would allow Airport Management Group to bring forward
suggested capital improvements.
Councilmember DaCorsi suggested the City utilize a position of a
Comprehensive Needs Assessment Analyst for facilities.
Councilmembers discussed the potential for a longer term contract
for airport management services rather than the two year
agreement proposed. Director Snyder stated staff and Airport
Advisory Board members agreed it is a good practice to periodically
request for proposals for airport management services. There has
been no issue with the provision of services by Airport
Management Group.
CA.B Page 22 of 72
City of Auburn Council Meeting Minutes March 13, 2017
Page 5
E. Regional Water Supply Discussion
Utilities Engineering Manager Tobin led the presentation on the
regional water supply discussion.
In October 2015, staff discussed with the City Council two options
for meeting future water supply demands and for providing
redundant supplies when existing supplies are out of service for
maintenance and rehabilitation. These options fall into two
categories: 1) investing in Auburn-owned supplies; or 2)
purchasing additional regional water supply from Tacoma Public
Utilities and the Cascade Water Alliance.
Under the terms of the 2013 agreement with Cascade Water
Alliance, the City must notify Cascade Water Alliance by June 30,
2017, if it intends to purchase additional regional water supply in
addition to the regional water supply that Auburn has already
purchased from Cascade and Tacoma.
Staff is meeting with Cascade Water Alliance in late March to
discuss the water supply option, and is seeking the City Council’s
affirmation of its previous decision to invest in Auburn-owned
sources rather than purchase additional regional water supply.
There was no objection to staff’s recommendation to invest in
Auburn-owned water sources rather than purchase additional
regional water.
IV. HEALTH AND HUMAN SERVICES DISCUSSION ITEMS
A. Domestic Violence Enforcement and Prosecution Report
Police Detective Jon Postawa and Chief Prosecutor Harry Boesche
presented a report on domestic violence enforcement and
prosecution. Detective Postawa processes the majority of the
domestic violence felony cases along with one other detective.
Domestic violence is any crime against a family or household
member. It is the Police Department’s policy to document any
incident where a crime is suspected and verbal domestic disputes
where probable cause cannot be established.
Detective Postawa reviewed the domestic violence statistics for the
last four years in Auburn. There are roughly 2,000 domestic
violence cases in the city each year; approximately half are verbal
only. Cases are typically generated by Patrol after being
dispatched to a call for service. Misdemeanor cases to the City
CA.B Page 23 of 72
City of Auburn Council Meeting Minutes March 13, 2017
Page 6
Prosecutor. Felony cases go to the major crimes detectives and
are then filed with the county.
Detective Postawa stated that in most of his felony cases, he can
see a progression of the violence from a verbal argument, to a
misdemeanor case, and then a felony incident. Detective Postawa
referenced a Washington State Institute for Public Policy 2015
study which found that a history of domestic violence is the
greatest predictor of future violent crime, not just future domestic
violence. Additionally, an aggressive, proactive approach to
domestic violence can reduce all violent crime. Domestic violence
perpetrators are more likely to be violent toward others in the
community, especially towards law enforcement. Detective
Postawa discussed the difficulty in predicting domestic violence
and the tools police can use in assessing overall risk.
In order to ensure results with a conviction and protection of
victims, it takes collaboration among police, the prosecutor’s office,
advocates, the courts and the community.
Risk assessments on all criminal domestic violence cases assist
victims and domestic violence prevention advocates, identifies
offenders who need higher bail, conditions of release and
appropriate supervision for the courts.
Chief Prosecutor Boesche reported the prosecutor’s office currently
has three prosecutors and a fourth will be added in April. The
Legal Department also consists of three paralegals that assist the
prosecutors.
The City’s Prosecutor’s Office prosecutes misdemeanors, gross
misdemeanors and contested infractions that occur in Auburn city
limits (King or Pierce County). By agreement with the Muckleshoot
Indian Tribe, the prosecutor’s office also prosecutes offenses that
occur at the casino and bingo hall. Cases are heard by King
County District Court.
City prosecutors are in court every day. The Prosecutor’s Office
receives 60-100 cases for prosecution per week (not counting
infractions, which are usually 75-100 per month). The prosecutors
handle 3,000 to 3,500 criminal cases per year and attend 8,000 to
10,000 criminal case hearings per year.
As stated earlier, domestic violence is virtually any crime committed
between family or household members. Domestic violence can
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City of Auburn Council Meeting Minutes March 13, 2017
Page 7
include assault, theft, property damage, trespassing,
harassment/threats, stalking, breaking a no contact order and other
crimes. Penalties differ from other crimes and can include
domestic violence treatment, no contact orders, anger
management, and other treatment.
Chief Prosecutor Boesche explained that once police arrest and jail
a domestic violence suspect, the police report is sent to the
Prosecutor’s Office for review and charging. Since the person is in
jail, the prosecutor must decide whether to proceed with the case
within the next court day after arrest. If the suspect is not arrested
at the time of the incident, the report is sent to the prosecutor for
review. A decision on charging is made in the order the reports are
received. The prosecutors have up to one year from the incident
date to charge a misdemeanor and up to two years from the
incident date to charge a gross misdemeanor.
In response to a question from Deputy Mayor Wales, Chief
Prosecutor Boesche explained, if a no contact order is entered, a
domestic violence suspect has five days to surrender any firearms
or file a declaration of non-surrenderance.
Chief Prosecutor Boesche advised the prosecutors rotate domestic
violence prosecution responsibility among the prosecutors. Each
prosecutor focuses on domestic violence cases for four months
during a year. During their rotation, the prosecutor makes domestic
violence their primary focus, but remains part of the prosecution
team to perform other needed tasks. Likewise, the other
prosecutors are also available and able to prosecute DV cases as
needed. A case will follow a prosecutor until its disposition.
The City Prosecutor’s Office received 687 DV cases in 2014 (338
declined); 774 DV cases in 2015 (249 declined); and 731 DV cases
in 2016 (251 declined).
Barriers to domestic violence include: witness/victim refuses to
cooperate, witness/victims cannot be located, witness/victim
dishonors a subpoena to attend trial, witness with credibility issues,
lack of evidence, and questionable/retaliatory motive.
V. OTHER DICUSSION
Deputy Mayor Wales suggested continuation of discussion on the topics
of City Slogan and City Committee and Board Appointments for the next
study session.
CA.B Page 25 of 72
City of Auburn Council Meeting Minutes March 13, 2017
Page 8
VI. NEW BUSINESS
There was no new business.
VII. MATRIX
Deputy Mayor Wales requested that Special Focus Area chairs submit
items for the matrix.
VIII. ADJOURNMENT
There being no further discussion, the meeting adjourned at 8:20 p.m.
APPROVED this ______ day of _____________________, 2017.
______________________________ ________________________
LARGO WALES, DEPUTY MAYOR Danielle Daskam, City Clerk
CA.B Page 26 of 72
City of Auburn Council Meeting Minutes March 13, 2017
Page 9
CA.B Page 27 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
October 11, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 446017 through 446222 in the amount of $7,060,417.47
and one wire transfer in the amount of $445,040.68 and dated October 16, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:October 16, 2017 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 28 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
October 11, 2017
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 537545 through 537564 in the amount of $235,812.26
and electronic deposit transmissions in the amount of $1,909,901.87 for a grand total
of $2,145,714.13 for the period covering September 28, 2017, to October 11, 2017.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:October 16, 2017 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 29 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1502
Date:
October 10, 2017
Department:
CD & PW
Attachments:
Budget Status Sheet
Bid Tab Summary
Vicinity Map
Budget Impact:
$80,702.00
Administrative Recommendation:
City Council award Contract No. 17-20 to Road Construction Northwest, Inc. on their
low bid of $656,280.00 for Project No. CP1502, A Street SE and 37th Street SE Traffic
Signal.
Background Summary:
The City received 4 responsive bids and the low bid was approximately 7% below the
engineer’s estimate. Staff has performed reference checks and other verifications to
determine that Road Construction Northwest, Inc. meets the responsible bidding
criteria and recommends award.
The “A” Street SE and 37th Street SE Traffic Signal project (Project) consists of
improving safety at the intersection of “A” Street SE and 37th Street SE by installing a
complete traffic signal, widening the roadway to accommodate a U-turn for future
access management, upgrading street lighting, and installing ADA complaint curb
ramps.
Construction is expected to begin in November 2017 and be completed by July 2018.
Budget Considerations:
Although the bids were lower than expected, a project increase of $80,702.00 within
the 102 Arterial Streets Fund will be necessary to fund this project. The needed funds
are available from traffic mitigation fees and the transfer of funds is anticipated with
Budget Amendment #3.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 30 of 72
Meeting Date:October 16, 2017 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 31 of 72
Project No: CP1502 Project Title:
Project Manager: Luis Barba
Project Update
Initiation Date: February 23, 2016 Permission to Advertise
Advertisement Date: September 14, 2017 Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2015 (Actual) 2016 (Actual)
2017 Future (2018)Total
102 Fund - Federal Grant 8,295 95,115 688,850 792,260
102 Fund - Unrestricted 1,933 41,091 99,220 142,244
Total 0 10,228 136,206 788,070 934,504
Activity Prior Years 2015 (Actual) 2016 (Actual)
2017 Future (2018)Total
Pre-Design Engineering - City Costs 9,873 1,952 11,825
Design Engineering - City Costs 356 25,048 14,000 39,403
Design Engineering - Consultant Costs 108,497 41,506 150,003
Design Engineering-Other 710 1,400 2,110
Property Acquisition 19,585 19,585
ROW Property Acquisition - Consultant Costs 12,000 12,000
ROW- City Cost 14,000 14,000
ROW- Other 2,000 2,000
Construction Contract Bid 356,280 300,000 656,280
Authorized Construction Contract Contingency 60,000 60,000
Construction Engineering - City Costs 15,000 15,000 30,000
Construction Engineering - Consultant Costs 5,000 5,000 10,000
Construction Engineering - Testing 4,000 4,000 8,000
Total 0 10,228 136,206 484,771 384,000 1,015,206
Prior Years 2015 (Actual) 2016 (Actual)
2017 Future (2018)Total
*102 Funds Budgeted ( )0 (10,228) (136,206) (788,070) 0 (934,504)
102 Funds Needed 0 10,228 136,206 484,771 384,000 1,015,206
*102 Fund Project Contingency ( )0 0 0 (303,299) 0 0
102 Funds Required 0 0 0 0 384,000 80,702
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
37th St SE and A ST SE Traffic Signal
Date: October 05, 2017
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
102 Arterial Street Budget Status
H:\PROJ\CP1502-A St SE & 37th St SE Traffic Signal Improv\3.00 Project Management\3.20 Budget\CP1502_Budget
Status Sheet.xlsx 1 of 1CA.E Page 32 of 72
BID TABULATIONBID TOTALS SUMMARYProject Name: CP1502, A St SE & 37th St SE Traffic Signal Improvements, Contract 17-20Prepared by: City of AuburnBid Date: ENGINEER'S ESTIMATE:708,300.00$ AVERAGE BASIC BID AMOUNT: 698,606.71$ BASIC BID SPREAD AMOUNT: 121,885.00$ Basic BID Amount Spread $ Spread %LOW BIDDER:Road Construction NW, Inc.656,280.00$ -$52,020.00-7.34%Second Bidder: Titan Earthwork, LLC 661,206.83$ -$47,093.17 -6.65%Basic BID (No Tax Applicable)Road Construction NW, Inc.656,280.00$ Titan Earthwork, LLC661,206.83$ R W Scott Construction698,775.00$ Northwest Cascade, Inc.778,165.00$ NOTE: An evaluation of whether a bidder is responsible or non-responsible was only made for the low bidder. This does not indicate, one way or the other, how other bidders would be considered if they were the low bidder.10/5/1710/6/2017 (1:34 PM)h:\proj\bidtabs\CP1502 BT.xls1CA.EPage 33 of 72
CA.E Page 34 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5314
Date:
October 10, 2017
Department:
Administration
Attachments:
Res 5314
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5314.
Background Summary:
Resolution No. 5314 sets the date of the public hearing for Ordinance No. 6658 for
modification to the City’s BIA special assessment for November 6, 2017, at 7:00 pm.
In 1988 the City Council established a Business Improvement Area (BIA) for
downtown Auburn. The purpose of the BIA is to generate economic activity by, among
other things, providing security for public spaces and sponsoring public events in the
downtown area. To accomplish these purposes, a special assessment is levied
against businesses in the BIA. The 1988 Ordinance also created exemptions from the
special assessments. Since that time, the Ordinance and its exemptions, have
become outdated; resulting in years of inactivity. Recently, business owners in the
downtown area have begun efforts to revitalize the BIA. To that end, modifications of
the provisions of the BIA are needed. The proposed Ordinance No. 6658 would create
a Chapter within the City Code for the BIA and modify the exemptions to the BIA
special assessment. Revised Code of Washington 35.87A.140 requires a public
hearing for any modification. This Resolution will set a public hearing for consideration
of Ordinance No. 6658 to update BIA provisions, including the exemptions to the
special assessment.
Reviewed by Council Committees:
Councilmember: Staff:Hinman
Meeting Date:October 16, 2017 Item Number:UB.A
AUBURN * MORE THAN YOU IMAGINEDUB.A Page 35 of 72
AUBURN * MORE THAN YOU IMAGINEDUB.A Page 36 of 72
RESOLUTION NO. 5 3 1 4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, STATING ITS
INTENT TO UPDATE AND MODIFY THE
PROVISIONS GOVERNING THE AUBURN
BUSINESS IMPROVEMENT AREA, INCLUDING THE
EXEMPTIONS TO THE SPECIAL ASSESSMENT
AND SETTING A PUBLIC HEARING THEREFOR.
WHEREAS, the Auburn City Council adopted Ordinance No. 4293 in 1988,
after publishing notice of the Council's intent in Resolution 1866 and holding a
public hearing on July 5, 1988; and
WHEREAS, Ordinance No. 4293 established a Business Improvement
Area (BIA), and levied special assessments on certain businesses within the
geographic boundary of the BIA; and
WHEREAS, Ordinance No. 4293 established a Committee of Rate Payers,
made up of representatives of businesses within the geographic boundary of the
BIA, for the purpose of developing recommendations to the City Council for the
use of funds generated by the special assessment; and
WHEREAS, the City Council modified Ordinance No. 4293 in 2007, upon
the recommendation of the Committee of Rate Payers, through Ordinance No.
6097, to make the rate of special assessment uniform amongst all assessed
businesses; and
WHEREAS, the Committee of Rate Payers has reviewed the status of the
BIA and recommended certain modifications to better facilitate economic
development within downtown Auburn, including the modification of existing
Resolution No. 5314
August 15, 2017
Page 1 of 3UB.A Page 37 of 72
exemptions to the special assessments levied within the geographic boundary of
the BIA; and
WHEREAS, Revised Code of Washington 35.87A.140 requires the City
Council to adopt a resolution of intention to change a BIA special assessment, and
hold a public hearing on the matter.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO RESOLVE as follows:
Section 1. Statement of Intent to Modify BIA Special Assessment.
That it is the intent of the City Council to modify the exemptions to the BIA
special assessment to address itinerant businesses, home occupations, large-
scale nonprofit organizations, and nested businesses.
Section 2. Setting for Hearing on Modification of BIA Special
Assessment. That a hearing on the modification of the BIA special
assessment is hereby set for 7:00 p.m. on the 6th day of November, 2017, with all
persons wishing to speak to the modification at the public hearing being invited to
attend.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 4. Effective date. This Resolution shall take effect and be
in force upon passage and signatures thereon.
Resolution No. 5314
August 15, 2017
Page 2 of 3UB.A Page 38 of 72
DATED and SIGNED this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
t 1 JO
Resolution No. 5314
August 15, 2017
Page 3 of 3UB.A Page 39 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6660
Date:
October 10, 2017
Department:
Planning and Development
Attachments:
Agenda Bill - Ordinance 6660
Memo to Council - Ordinance 6660
Ord 6660
Item 3 - Ordinace 6660 - Exhibit A - Rezone
Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Ordinance No. 6660, approving the Planning Commission's
recommendation to rezone the EP zone to M-1 zone.
Background Summary:
Reviewed by Council Committees:
Planning And Community Development
Councilmember: Staff:Snyder
Meeting Date:October 16, 2017 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 40 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject: Ordinance No. 6660 – An Area-Wide Rezone that
changes a significant portion of the EP zone to the M-1 zone.
Date: October 10, 2017
Department:
Community Development &
Public Works Dept.
Attachments:
Ordinance No. 6660
Ordinance No. 6660 Exhibit 1 Map
Budget Impact:
(none)
Administrative Recommendation:
City Council to approve the Planning Commission’s recommendation to rezone the EP zone to M-1 zone.
Summary:
On September 6, 2017 the Planning Commission held a public hearing, deliberated and voted to forward
a recommendation to City Council to approve an area-wide rezone that changes the zoning designation of
all properties zoned to Environmental Park (EP) to Light Industrial (M-1). Ordinance No. 6660, approving
the Planning Commission’s recommendation, has been prepared for consideration by City Council.
The Planning Commission’s recommendation to adopt Ordinance No. 6660 was first presented to City
Council during the September 25, 2017 study session. City Council requested that the item be continued
for additional discussion during the October 9, 2017 study session. Both study session discussions
focused on the available options ranging from adopting the Planning Commission’s recommendation to
remanding the matter back to the Planning Commission to a partial adoption and partial remand. Of
particular note, City Council discussed whether the failure of the EP zone was due to the lack of
development incentives that had originally been intended to be created and implemented and whether it
was appropriate to accept the recommendation or to develop the incentives that were never created. In
an effort to facilitate Council’s discussion staff prepared 4 motion options for Council consideration. The 4
motions were designed around the varying opinions and thoughts that were expressed during the
September 25, 2017 study session. During the October 9, 2017 study session there appeared to be a
reasonable level of comfort to utilize motion #1 along with legislative direction requesting that staff and the
Planning Commission work on incentives that apply to this area of the City. Under cover of this agenda
bill are the 4 motion options and an updated version of Ordinance 6660 that includes a recital that
declares City Council’s intent to establish legislation as part of the 2018 Comprehensive Plan amendment
cycle for the creation of incentives.
Background:
The staff report provided to the Planning Commission and included as Attachment 3 of this packet
provides the detailed background that led to the Planning Commission’s recommendation. Of particular
note are the following items:
• The EP zone was created under Ordinance 6036 by City Council action on August 7, 2006.
• From its inception, and in spite of its name, the EP zone has always been an industrial land use
designation.
• Relative to the M-1 and M-2 zoning designations, development and investment in the M-1 and M-
2 zones has far outpaced activity in the EP zone.
• There are approximately 270 acres of land currently zoned EP. Of that, approximately 112 acres
include the Auburn Environmental Park (AEP).
• On March 7, 2014 several interested parties (landowners, a realtor, and an attorney) provided a
presentation to City Council’s Planning and Community Development Committee (PCDC) urging
the City to revisit the viability of the EP zone.
• On December 14, 2015 City Council took action to adopt the City’s new Comprehensive Plan
under Ordinance 6584. The new Comprehensive Plan eliminated the EP zone as one of the
implementing zoning designations within the Light Industrial land use classification.
• Because the EP zone is no longer listed as an implementing zone within the Comprehensive
Plan, the zone is inconsistent with the Plan and therefore inconsistent with the Growth
ORD.A Page 41 of 72
Agenda Subject: Ordinance No. 6654 related to final plat procedures
Date: June 5, 2017
Page 2 of 2
Management Act.
• Most existing land uses, developments, and businesses located within the EP zone do not
conform to the criteria and list of allowed uses within the EP zone.
• The portion of the EP zone that is comprised of the AEP is not proposed to be rezoned to M-1.
Despite the AEP being zoned EP, the 2015 Comprehensive Plan changed this area to the Open
Space land use designation. A separate ordinance will be presented to City Council which
proposes to change the zoning of the AEP from EP to an open space zoning designation. T his is
why Ordinance No. 6660 does not include a rezone to the AEP.
Request:
Schedule Ordinance No. 6660 for action by City Council on October 16, 2017
Attached to this agenda bill are the following:
1. Motion Options
2. Ordinance No. 6660
3. Ordinance No. 6660 Exhibit 1 – Zoning Map
Action:
Council Approval: Yes No Call for Public Hearing ___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until ___/___/____
Reviewed by Departments & Divisions:
Building M&O
Cemetery Mayor
Finance Parks
Fire Planning
Legal Police
Public Works Human Resources
Information Services Surveying
Staff: Snyder
Meeting Date: October 16, 2017
ORD.A Page 42 of 72
Memorandum
To: City Council Members
From: Jeff Tate, Assistant Director of Community Development
CC: Mayor Nancy Backus
Date: October 10, 2017
Re: Ordinance 6660 – Planning Commission Recommendation
Follow Up From September 25, 2017 Study Session Discussion
EXAMPLE MOTIONS
The four options outlined below are intended to assist City Council during the discussion once Ordinance
6660 reaches Council floor for action. Because voting does not occur during Study Session the below
motions are provided only as a tool to help Councilmembers facilitate a discussion and a vote.
Councilmembers should not view the below motions as the only options and should feel free to develop
their own motion that best reflects their individual opinion.
Motion Option #1
I move that City Council adopt the Planning Commission’s recommendation to adopt of Ordinance
Number 6660.
Effect: Adopting Ordinance Number 6660 authorizes the full area wide rezone that changes all areas of
the Environmental Park (EP) Zone to Light Industrial (M-1) except for the city owned Auburn
Environmental Park (The AEP has an open space/park designation).
What Happens Next: After a second, Council votes. If approved, it passes and becomes effective within
about a week.
Motion Option #2
I move that City Council remand Ordinance Number 6660 back to the Planning Commission for further
consideration.
Effect: A full remand requires staff to schedule additional public meetings and hearings on this matter.
Since the Planning Commission has already deliberated on this matter, Council will need to provide
direction to staff and the Planning Commission regarding the areas that need additional consideration. If
this motion receives a second, there should be Council discussion prior to the call for a vote regarding the
areas that need further focus and consideration.
What Happens Next: A favorable vote on this motion will likely necessitate additional work by staff
followed by at least one Planning Commission public meeting and one Planning Commission public
ORD.A Page 43 of 72
hearing. Following Planning Commission deliberations and a vote, this matter would find its way back to
City Council. Depending upon the nature of Council’s direction, the earliest a Planning Commission
public meeting would be held is December and the earliest a Planning Commission public hearing would
be held is January. This means that the earliest that this matter would be back before City Council is
February. However, this assumes relatively simple direction by City Council. More complicated direction
by City Council will result in a longer timeframe.
Motion Option #3
I move that City Council accept the Planning Commission’s recommendation to adopt Ordinance Number
6660 for only the geographic area defined as (insert area description – e.g. those properties located south
of Main Street) and to remand back to the Planning Commission for further reconsideration that area
defined as (insert area description – e.g. those properties located north of Main Street).
Effect: A portion of the recommendation is approved and a portion is sent back to Planning Commission.
The portion that is approved will go into effect within about a week. The portion that is remanded will be
sent back to Planning Commission for additional work. For the portion that is remanded back to Planning
Commission, City Council will need to provide direction regarding areas that need addition consideration.
This direction should be provided as part of the Council’s discussion after this motion receives a second
and before the call for the vote.
What Happens Next: A favorable vote on this motion will likely necessitate additional work by staff
followed by at least one Planning Commission public meeting and one Planning Commission public
hearing. Following Planning Commission deliberations and a vote, this matter would find its way back to
City Council. Depending upon the nature of Council’s direction, the earliest a Planning Commission
public meeting would be held is December and the earliest a Planning Commission public hearing would
be held is January. This means that the earliest that this matter would be back before City Council is
February. However, this assumes relatively simple direction by City Council. More complicated direction
by City Council will result in a longer timeframe.
Motion Option #4
I move that City Council schedule its own public hearing on Ordinance Number 6660.
Effect: In lieu of Options #2 and #3 above, City Council is not obligated to rely upon the Planning
Commission’s recommendation. If there is a desire to consider modifying the recommendation contained
within Ordinance Number 6660 City Council has the authority to schedule and hold its own public hearing
rather than remanding it back to the Planning Commission. At the close of the City Council public hearing
City Council can deliberate and vote on a modified, preferred series of amendments.
What Happens Next: A favorable vote on this motion would result in the scheduling of a City Council
public hearing that could occur as soon as November. City Council deliberation and action can occur
during the same evening. The timing for scheduling a City Council public hearing is most heavily
influenced by the level of direction provided to City staff for any supplemental information, mapping
exercise, and/or code drafting that would need to occur prior to the hearing and/or if City Council prefers
to evaluate the work product during a Study Session prior to the public hearing.
ORD.A Page 44 of 72
ORDINANCE NO. 6 6 6 0
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, APPROVING
AN AREAWIDE REZONE FOR PROPERTIES
ZONED ENVIRONMENTAL PARK TO LIGHT
INDUSTRIAL
WHEREAS, on August 7, 2006 the Auburn City Council approved
Ordinance No. 6036 which created a new industrial designation called the
Environmental Park (EP) zone; and
WHEREAS, since the inception of this zoning designation there has been
very little private sector investment into the privately owned properties within the
EP zone; and
WHEREAS, in contrast, there has been substantial investment in the
nearby M-1 and M-2 industrial zoning designations; and
WHEREAS, there are approximately 270 acres of land zoned as EP, of
which, 112 acres are comprised of the city owned Auburn Environmental Park,
and the remaining 158 acres held in private ownership; and
WHEREAS, on December 14, 2015 the Auburn City Council approved
Ordinance No. 6584 which amended the City's Comprehensive Plan by removing
the EP zone as one of the implementing industrial land use designations; and
WHEREAS, staff introduced the area wide rezone proposal, under City file
number ZOA17-0005, to the City's Planning Commission on August 8, 2017; and
WHEREAS, the Planning Commission noticed and held a public hearing
on the draft area wide rezone on September 6, 2017. Notice of the public
Ordinance No. 6660
October 10, 2017
Page 1 of 4
ORD.A Page 45 of 72
hearing was provided to all affected property owners by direct mail and published
in the August 17, 2017 Seattle Times; and
WHEREAS, public testimony was provided during the public hearing in
support of approving the area wide rezone. The City's Planning Commission
deliberated on the matter and voted to make a recommendation to City Council
to approve the area wide rezone; and
WHEREAS, the Auburn City Council finds that a contributing factor to the
success or failure of the EP Zone is at least partially based on the lack of
incentives that were intended to be developed when the zone was created; and
WHEREAS, while the lack of incentives should not further delay owners of
EP Zoned property from realizing the level of economic opportunity shared by
owners of the M-1 zone, it is City Council's continued intention to work towards
developing incentives that will encourage activity and investment in this portion of
the City; and
WHEREAS, City Council seeks to add policy and regulatory incentives as
part of the staff prepared, and Planning Commission reviewed, 2018
Comprehensive Plan annual amendment cycle.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. Approval. The City Council ("Council") adopts and approves
the rezone of approximately 158 acres of privately owned Environmental Park
EP) zoned land to Light Industrial (M-1) zoning. The property is identified in
Exhibit "A" attached hereto and incorporate herein.
Ordinance No. 6660
October 10, 2017
Page 2 of 4
ORD.A Page 46 of 72
Section 2. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainder of this ordinance, or the validity of its application to other persons or
circumstances.
Section 3. Recording. Upon passage, approval and publication of this
ordinance as provided by law, the City Clerk of the City of Auburn shall cause
this ordinance to be recorded in the office of the King County Auditor.
Section 4. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 5. Effective date. This ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
Dated and Signed this day of 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
Ordinance No. 6660
October 10, 2017
Page 3 of 4
ORD.A Page 47 of 72
APP ! ED AS TO FORM:
A1
Diel B. 'In. City rney
Ordinance No. 6660
October 10, 2017
Page 4 of 4
ORD.A Page 48 of 72
1,280.7
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet1,280.7
Notes
Type any additional notes- delete text to
leave blank
Legend
640.30
1:7,684
Area Rezoned from EP Zone to M-1 Zone
1 in =640.3 ft
7/13/2017Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general
reference purposes only and does not
necessarily represent exact geographic
or cartographic data as mapped. The
City of Auburn makes no warranty as to
its accuracy.
Scale
Parcels
Attachment E
ORD.A Page 49 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5321
Date:
October 10, 2017
Department:
CD & PW
Attachments:
Res 5321
Exhibit A
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5321.
Background Summary:
Resolution No. 5321 authorizes the Mayor to negotiate and execute an Interlocal
Agreement with King County (KC) Metro to construct reinforced sidewalk sections for
future bus stop shelters along Auburn Way South, between Muckleshoot Plaza and
Dogwood Street SE.
KC Metro has existing bus stops and shelters that are being relocated as part of the
Auburn Way South Corridor Safety Improvements (Muckleshoot Plaza to Dogwood
Street SE) project and they would like to install bus stop shelters at the new bus stop
locations. It is more cost effective and efficient to have the City’s contractor install the
reinforced concrete sidewalk sections that are needed to install the shelters. KC Metro
will be responsible for furnishing and installing the shelters after the reinforced
sidewalk sections are constructed.
KC Metro will provide funds up to $24,015.00 for this work.
Reviewed by Council Committees:
Councilmember: Staff:Snyder
Meeting Date:October 16, 2017 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 50 of 72
RESOLUTION NO. 5 3 2 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN INTERLOCAL AGREEMENT WITH KING COUNTY
METRO FOR CONSTRUCTING REINFORCED SIDEWALK
SECTION FOR BUS STOP SHELTERS ALONG AUBURN WAY
SOUTH AS PART OF AUBURN WAY SOUTH CORRIDOR
SAFETY IMPROVEMENTS, MUCKLESHOOT PLAZA TO
DOGWOOD ST SE
WHEREAS, both the City and King County Metro share a common
community interest in providing new corridor improvements on Auburn Way
South between Muckleshoot Plaza and Dogwood Street SE; and
WHEREAS, the need for the corridor improvements on Auburn Way
South is recognized in Auburn's adopted Transportation improvement Program;
and
WHEREAS, King County Metro has requested for the City to construct.
new foundations for future bus stop shelters along the Auburn Way South
Corridor as part of the Auburn Way South Corridor Safety Improvements project
Project); and
WHEREAS, it is more cost effective and efficient to have the City's
Contractor for the Project construct the bus stop shelter foundations; and
WHEREAS, King County Metro and the City of Auburn are authorized to
enter into this Agreement under the authority of their respective enabling
Resolution No. 5321
October 9, 2017
Page 1
RES.A Page 51 of 72
legislation and under the authority of Chapter 39.34 RCW, the Interlocal
Cooperation Act; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept
reimbursement monies from King County Metro for the costs the City incurs, for
constructing reinforced sidewalk sections for bus stop shelters as part of
Auburn Way South Corridor Safety Improvements, Muckleshoot Plaza to
Dogwood Street SE. In addition, the Mayor is hereby authorized to execute an
Interlocal Agreement between the City and the King County Metro in substantial
conformity with the agreement attached hereto, marked as Exhibit A and
incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2017.
Resolution No. 5321
October 9, 2017
Page 2
RES.A Page 52 of 72
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
As g
Ale
gir
Danie B. Heid,
City Attorney
Resolution No. 5321
October 9, 2017
Page 3
RES.A Page 53 of 72
_____________________________________________________________________
BUS STOP IMPROVEMENTS FUNDING AND CONSTRUCTION AGREEMENT
Between King County and the City of Auburn
Page 1 of 6
INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF
AUBURN FOR FUNDING AND CONSTRUCTION OF REINFORCED SIDEWALK
SECTIONS FOR BUS SHELTERS
ON AUBURN WAY SOUTH
THIS BUS STOP IMPROVEMENTS FUNDING AND CONSTRUCTION AGREEMENT (the
“Agreement”) is made and entered into this ______ day of _____________ 2017, by and
between the City of Auburn, a municipal corporation of the State of Washington (the “City”),
and King County, a home rule charter county of the State of Washington, acting through its
Department of Transportation, Metro Transit Division (the “County”), either of which entities
may be referred to hereinafter individually as “Party” or collectively as the “Parties.”
WHEREAS, the City has undertaken a project to construct road improvements along Auburn
Way South (SR164) from Muckleshoot Plaza to Dogwood St SE.
WHEREAS, it is the Parties’ desire that transit service continue to be provided on Auburn
Avenue South; and
WHEREAS, the County has determined it would be in the public interest to enter into an
agreement with the City to arrange for certain sections of sidewalk to be constructed by the City
to support bus shelters, as further specified herein, to provide transit access and other transit
amenities, and to meet the Americans with Disabilities Act (“ADA”) guidelines; and
WHEREAS, the County is willing to reimburse the City an amount not to exceed $24,015.00
towards funding the improvements;
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the sufficiency
of which is acknowledged, the Parties hereto agree as follows:
1.City Responsibilities
1.1 The City will be responsible for construction of the reinforced sidewalk sections,
identified in Section 1.4 of this Agreement, as further detailed in Attachment A: D103–
Standard Shelter Footing Plans, Sections and Details, and D111–Internal Solar Shelter
Lighting Electrical Details which is incorporated herein by this reference (the “Bus Stop
Improvements”).
1.2 The City will be responsible for the administration of any contracts it enters into for the
performance of its responsibilities under this Agreement. The City will provide the
County with a construction schedule and meet a Project completion date of December 31,
2017. Prior to issuance of acceptance of any contractor’s work, the City will notify the
County and provide the County with the opportunity to inspect and comment on the Bus
Exhibit A
RES.A Page 54 of 72
Exhibit ARES.APage 55 of 72
_____________________________________________________________________
BUS STOP IMPROVEMENTS FUNDING AND CONSTRUCTION AGREEMENT
Between King County and the City of Auburn
Page 3 of 6
2.3 Upon notification by the City of completion of the Project, and notification by the City
that the bus stop signs, paint, shelters and other amenities are ready for installation, the
County will install said bus stop signs, paint and other amenities. The County may
choose to install a shelter frame on the recently constructed reinforced sidewalk section
at some of the five (5) bus stop locations:
3. Payment
3.1 The County will reimburse the City an amount not to exceed $24,014.00 for completion
of the Bus Stop Improvements as specified in this Agreement, without prior approval
from the County.
City’s Contractor Bid for Shelter Footings Construction $ 20,013.00
15% Contingency & Construction Management Costs $ 4,002.00
Project Agreement #24 – Not to Exceed w/o prior written approval from County $ 24,015.00
3.2 The City will invoice the County (in writing) upon completion of the tasks identified in
Section 1.4, by sending the invoice with a copy of the City’s Contractor’s final billing for
this work, to the County Project Contact at the address as shown in Section 8.2. The
County will make payment to the City within thirty (30) working days of receipt of an
invoice for work determined to be performed in accordance with the terms of the
Agreement.
4. Ownership and Maintenance
4.1 Unless otherwise agreed to by the Parties, the City will own and maintain all reinforced
sidewalk sections constructed by the City as part of this Project. The County will own
and maintain all of the transit amenities installed after the completion of this Project.
5. Legal Relations
5.1 It is understood that this Agreement is solely for the benefit of the Parties hereto and
gives no right to any other person or entity. No joint venture, agent-principal relationship
or partnership is formed as a result of this Agreement. No employees or agents of one
Party or any of its contractors or subcontractors shall be deemed, or represent themselves
to be, employees or agents of the other Party.
5.2 Each Party shall defend, indemnify, and hold harmless the other Party and all of its
officials, employees, principals, and agents from all claims, demands, suits, actions and
Exhibit A
RES.A Page 56 of 72
Exhibit ARES.APage 57 of 72
Exhibit ARES.APage 58 of 72
Exhibit ARES.APage 59 of 72
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5322
Date:
October 11, 2017
Department:
Planning and Development
Attachments:
Agenda Bill
Resolution No. 5322
Resolution No. 5322 - Exhibit 1
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5322 and identify recommended parking garage
site.
Background Summary:
Reviewed by Council Committees:
Planning And Community Development
Councilmember: Staff:Snyder
Meeting Date:October 16, 2017 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 60 of 72
AGENDA BILL
Agenda Subject:
Resolution No. 5322
Date: October 11, 2017
Department:
CDPW
Attachments:
Exhibit 1: Sites 1-4
Budget Impact:
Not Applicable
Administrative Recommendation:
City Council to identify recommended parking garage site for inclusion in the Resolution and
approve Resolution No. 5322.
Background Summary:
In early 2017, Sound Transit initiated the Alternative Development and Screening phase for the
Auburn Station Access Improvement Project. This Project, part of Sound Transit 2, will construct a
second parking garage and install non-motorized improvements (i.e. shared use paths, transit
shelters, intersection improvements) in and around Downtown Auburn. Throughout 2017, Sound
Transit, its consultant team and City staff have worked with the City’s Transportation Advisory
Board and residents, citizens and businesses to identify potential parking garage sites and options
for non-motorized improvements. Sound Transit staff have also previously presented to the City
Council on the progress and issues and opportunities for the current work.
On October 9, 2017, Sound Transit staff and City staff presented to the City Council on the most
current status of the Auburn Station Access Improvement Project. During this presentation, the
City Council asked for responses from Sound Transit staff to two questions. These questions and
their answers are provided below:
1. How much additional time would Sound Transit need to put out a request for
competitive proposals following the receipt of an unsolicited proposal and then
consider those proposals, as per the unsolicited proposal procedure and given the
Federal Transit Administration (FTA)'s requirements?
For unsolicited proposals that may be received, “Sound Transit is under no obligation to
accept an unsolicited proposal, or to make a contract award arising from an unsolicited
proposal” (per the Unsolicited Proposal procedure). It is difficult to estimate a schedule
with certainty as this is a new procedure and Sound Transit has not yet advanced any
Unsolicited Proposals. Our Unsolicited Proposal procedure is based on FTA guidance. We
would estimate an additional 7-9 months to the project schedule to complete the request
for proposals. Additionally, there are questions regarding the potential impacts to the
environmental schedule and process that could add additional time, depending on the
specific project conditions.
2. How much additional time would be required to build a larger garage? For
example, if 1,500 stalls is desired how much additional construction time would be
required for the extra stalls, above 500 already assumed in the project? Are there
cost efficiencies gained by building a larger garage?
RES.B Page 61 of 72
Without site specific information and requirements, it is not possible to determine cost
efficiencies that may be available. Adding additional stalls is likely to add construction time,
but it really depends on how and where construction occurs. Therefore, it is not feasible to
give an answer to this question without examining specific conditions.
Also, to add further clarification to the October 9th discussion with the City Council, Sound Transit
provided additional information on the net number of new parking spaces that could be added if
the current authorized budget was held constant across all of the four sites:
3. How many parking stalls can be built at each site within available funding?
Parking estimates are based on limited conceptual design concepts and are not exact
values. These estimates were created for comparison purposes to show estimates under
$60 million only and are subject to change. In order to reduce parking related costs, entire
floors of the garage concepts were removed from the examples below to achieve numbers
under $60 million only.
• Site 1: 420
• Site 2: 300
• Site 3: 250
• Site 4: 375
As stated during the presentation, parking estimates and the corresponding cost estimates
are based on preliminary design concepts, and are not exact values. These estimates were
created for comparison purposes only and are subject to change. It is reasonable to
anticipate that the number of net new parking stalls shown under Sites 1 and 4 could be
provided within the available funding. Site 3, with an inefficient layout, and Site 2, with a
pedestrian bridge and other elements, would likely result in less parking stalls to stay within
the available funding.
In order for Sound Transit staff to proceed to the next phase of the Auburn Station Access
Improvement Project entitled Environmental Review and Preliminary Design, the Sound Transit
Board of Directors must decide on a preferred parking garage site. The Sound Transit Board of
Directors desires the Auburn City Council to provide it with its recommendation on a preferred
parking garage site. Positive action by the City Council on Resolution No. 5322 identifying a
recommended preferred parking garage site on October 16, 2017 would be referred to the Sound
Transit Board Chairperson and Board Administrator by the Auburn City Clerk. The Sound Transit
Board is currently expected to consider a preferred parking garage site for Auburn in November
2017. At the same time, the Board is also expected to consider advancing non-motorized
improvements to be included as part of the overall access improvements.
Reviewed by Council Committees:
Councilmember: Staff: Snyder
Meeting Date:
October 16,
2017
Item
Number:
RES.B Page 62 of 72
RES.B Page 63 of 72
- - - - - - - - - - - - - - - - - -
Resolution No. 5322
October 10, 2017
Page 1
RESOLUTION NO. 5 3 2 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, RECOMMENDING TO THE
SOUND TRANSIT BOARD OF DIRECTORS ITS
PREFERRED PARKING GARAGE SITE IN DOWNTOWN
AUBURN FOR THE AUBURN STATION ACCESS
IMPROVEMENT PROJECT AND ENCOURAGING SOUND
TRANSIT’S SERIOUS CONSIDERATION OF UNSOLICITED
PROPOSALS FOR THE CONSTRUCTION OF SAID SITE
WHEREAS, on November 4, 2008, voters of the Central Puget Sound region
approved the Sound Transit 2 ballot measure to expand mass transit access and facilities;
and,
WHEREAS, the voter approved Sound Transit 2 included the construction of up to
600 parking stalls in a new structure at the Auburn Sounder Station for a net increase of
approximately 500 parking stalls; and,
WHEREAS, the 2007-2009 Great Recession wiped out $4.2 billion from projected
Sound Transit 2 tax revenues, with South King County among the hardest hit at an
estimated loss of $1 billion; and,
WHEREAS, in response to lowered tax revenues, the Sound Transit Board of
Directors implemented a realignment process to bring project plans in line with the lower
revenue forecast and as a result the Sound Transit 2 voter approved project for Auburn was
moved by the Board of Directors to suspended status until funding could be identified; and,
WHEREAS, in November 2015, Sound Transit staff informed the Sound Transit
Board of Directors that revenue projections for Sound Transit revenues had improved; and
as a result, the Board of Directors directed staff to evaluate which suspended projects could
be funded within updated agency resources; and,
RES.B Page 64 of 72
- - - - - - - - - - - - - - - - - -
Resolution No. 5322
October 10, 2017
Page 2
WHEREAS, after careful evaluation, Sound Transit staff determined that sufficient
resources exist to restore funding to the Auburn station access projects; and,
WHEREAS, on January 28, 2016, the Sound Transit Board of Directors restored
funding for the Auburn Sounder Station Access Improvement Project, paving the way to
build more parking, pedestrian, bike and other improvements; and,
WHERES, average daily ridership on the south Sounder line is expected to
increase approximately seventy (70) percent by 2035; and,
WHEREAS, Sound Transit, in 2016, identified that there were 1,600 daily riders
originating from the Auburn Sounder Station and that this number is projected to be 3,100
daily riders by 2025; and,
WHEREAS, Sound Transit has estimated that approximately fifty-seven (57)
percent of its riders travel to the Auburn Sounder Station by vehicle and that all 520
garage parking spaces and 113 surface parking spaces are one hundred (100) percent
utilized on a daily basis; and,
WHEREAS, Sound Transit staff and its consultants early on identified four (4)
project goals for the Auburn Station Access Improvement Project comprised of Access,
Environment, Implementation and Consistency and Compatibility with associated
objectives for each goal; and,
WHEREAS, beginning in Winter 2016, Sound Transit staff and consultants have
worked with the City Council, the Transportation Advisory Board, interested members of
the community and City staff to conduct the required first phase of the Project known as
Alternatives Development and Screening; and,
WHEREAS, during Alternatives Development and Screening, Sound Transit and
its consultant team conducted a preliminary identification of thirteen (13) possible parking
garage sites in Downtown Auburn that was ultimately reduced to four (4) possible parking
RES.B Page 65 of 72
- - - - - - - - - - - - - - - - - -
Resolution No. 5322
October 10, 2017
Page 3
garage sites; and,
WHEREAS, Site 1 is comprised of Parcel Nos. 0492000460, 0492000461 and
0492000463 totaling 45,080 square feet in size and is currently utilized as a surface
parking lot; and,
WHEREAS, Site 2 is comprised of Parcel No. 5547300075 totaling 84,587 square
feet in size and is currently utilized as a retail store with associated surface parking
spaces; and,
WHEREAS, Site 3 is comprised of Parcel 5547300070 totaling 66,861 square feet
in size and is currently utilized as a surface parking lot; and,
WHEREAS, Site 4 is comprised of Parcel No. 7815700420 totaling 29,370 square
feet in size and is currently utilized as an office building with associated surface parking
spaces;
WHEREAS, the Auburn Transportation Advisory Board met at a special meeting
on September 27, 2017 to discuss and potentially recommend to the City Council on a
preferred parking garage site; however, there were only 6 Board members present at the
meeting, which is not a quorum; and,
WHEREAS, the members of the Auburn Transportation Advisory Board present at
the September 27, 2017 meeting reached consensus on the following principles for a
parking garage: 1) Desire that the chosen site maximize the parking to be provided; 2)
Desire that the chosen site minimize the traffic impacts both within the City as well as
ingress/egress of the garage; 3) Lack of support for Parking Garage Site Options #3 and
#4; and,
WHEREAS, there was not consensus among the members of the Auburn
Transportation Advisory Board present at the September 27, 2017 meeting regarding a
parking garage site with some members expressing support for Site 1 and others
expressing support for Site 2; and,
RES.B Page 66 of 72
- - - - - - - - - - - - - - - - - -
Resolution No. 5322
October 10, 2017
Page 4
WHEREAS, following the September 27, 2017 Auburn Transportation Advisory
Board special meeting, City staff contacted the Board members to determine if there was
any interest in reconvening the Board to provide those members not present the opportunity
to discuss and make a recommendation on a parking garage site; and,
WHEREAS, there were only two Board members that responded to the inquiry from
City staff and they both expressed no interest in meeting and support for Site 1; and,
WHEREAS, Sound Transit staff and City staff have provided briefings on the
Auburn Station Access Improvement Project to the City Council throughout 2017 with the
most recent briefing occurring on October 9, 2017; and,
WHEREAS, in order to proceed to the next phase of the Auburn Station Access
Improvement Project entitled Environmental Review and Preliminary Design, the Sound
Transit Board of Directors must decide on a preferred parking garage site; and,
WHEREAS, the Sound Transit Board of Directors desires the Auburn City Council
to provide it with its recommendation on a preferred parking garage site; and,
WHEREAS, the Sound Transit Board of Directors is currently expected to take
action on a preferred parking garage site for the Auburn Station Access Improvement
Project at its regular meeting in November 2017.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The City Council recommends to the Sound Transit Board of Directors
that __________________(TO BE FILLED IN BASED ON COUNCIL DIRECTION) be
selected by the Board of Directors as the preferred parking garage site for the Auburn
Station Access Improvement Project.
Section 2. The City Council encourages Sound Transit to seriously consider any
and all unsolicited proposals for the construction of the preferred parking garage site in
RES.B Page 67 of 72
- - - - - - - - - - - - - - - - - -
Resolution No. 5322
October 10, 2017
Page 5
Downtown Auburn consistent with Sound Transit’s guidelines for unsolicited proposals,
as amended and in coordination with the City of Auburn, as practicable and feasible.
Section 3. That the City Council requests that the City Clerk for the City of Auburn
convey a copy of the signed and dated version of this Resolution to the Board
Chairperson and Board Administrator for Sound Transit.
Section 4. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 5. That this Resolution shall take effect and be in full force upon passage
and signatures hereon.
Dated and Signed this day of , 2017.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
RES.B Page 68 of 72
1
Site 1
*Parking estimates are for net new stalls, are based on preliminary
design concepts, and are not exact values. These estimates were
created for comparison purposes only and are subject to change.
Exhibit “1”
RES.B Page 69 of 72
2
Site 2
*Parking estimates are for net new stalls, are based on preliminary
design concepts, and are not exact values. These estimates were
created for comparison purposes only and are subject to change.
RES.B Page 70 of 72
3
Site 3
*Parking estimates are for net new stalls, are based on preliminary
design concepts, and are not exact values. These estimates were
created for comparison purposes only and are subject to change.
RES.B Page 71 of 72
4
Site 4
*Parking estimates are for net new stalls, are based on preliminary
design concepts, and are not exact values. These estimates were
created for comparison purposes only and are subject to change. RES.B Page 72 of 72