HomeMy WebLinkAbout10-18-2017 Agenda �
Airport Advisory Board
Regular Meeting
October 18, 2017, 7:30 AM
Airport O�ce
Conference Room 1
AGENDA
A. CALL THE MEETING TO ORDER/ROLL CALL
B. PUBLIC COMMENT: Members of the public may make comments at this time on any items
not appearing on the agenda that are of interest to the public and are within the jurisdiction
of the Board. Comments relating to items on today's agenda are to be taken at the time the
item is heard. The Board Chair determines time allotted to each speaker.
C. APPROVAL OF MINUTES: September 20, 2017
D. PRESENTATIONS:
E. BOARD ACTION ITEMS: Please note that Board action items are recommendations only to
the City Council pursuant to the Board's adopted role as an advisory only body to the City
Council.
1. TECHNOLOGYFEE
F. BOARD DISCUSSION ITEMS: Please note that no action will be taken on Board discussion
items.
1. BOARD COMPOSITION
2. STATUS UPDATE - REQUEST FOR PROPOSAL FOR COMPETITIVE MARKET
ANALYSIS AND LONG-TERM RATE STUDY
3. STATUS UPDATE - FACILITY CONDITION ASSESSMENT
4. STATUS UPDATE —JET A FUEL PROGRAM
5. STATUS UPDATE —AIRPORT WAYFINDING SIGNAGE
6. STATUS UPDATE —AIRPORT PUBLIC WIFI ACCESS
7. AIRPORT ADVISORY BOARD —TRACKING MATRIX (GENERAL BUSINESS) AND
2017 ONLY STRATEGIC BUSINESS PLAN PRIORITY ACTIONS MATRIX
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT
Page 1 of 2
Ph: 253-333-6821 Fax: 253-333-6822
Email: info@s50wa.com Website: www.s50wa.com
Airport Advisorv Board Meetina Aaenda October 18. 2017
H. SCHEDULE FOR UPCOMING MEETINGS: Scheduled meetings of the Auburn Advisory
Board are as follows':
November 15, 2017
December 20, 2017
Unless othervvise noted and advertised, all meetings will start at 7:30 a.m. and will take
place at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn,
WA 98002.
"Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
I. ADJOURNMENT OF MEETING
Page 2 of 2
AUBURN AIRPORT ADVISORY BOARD MEETING MINUTES
September 20, 2017.
BOARD MEMBERS City of Auburn Staff (COA) Aviation Management
Grou
John Theisen (Chair) Kevin Snyder (Comm. Dev. & Public Jamelle R. Garcia
Works Dir . AMG-CEO
Gary Gustafson (Vice Ingrid Gaub (City Engineer/Asst. Director Guillermo Arevalo
Chair Absent of En ineerin Services AMG Sta
Mark Kornei Paul Haugan (IT Director) Tanya Rottkamp
AMG sta
Sparrow Tang
Excused
Deanna Clark
Guests
Danielle Butsick
(Tenant)
Bill Peloza (Auburn
Council)
F. Gregory Baker
Classic Helico ter
MEETING DATE: September 20, 2017
MEETING TIME: 7:30 A.M.
PLACE: Auburn Municipal Airport, 2143 E ST NE Suite #1 Auburn
WA 98001
A. CALL THE MEETING TO ORDER: Chairman John Theisen called the
meeting to order and welcomed attendees and guests.
B. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING:
None
C: APPROVAL OF MINUTES: A motion was made and seconded to approve
the Advisory Board minutes of August 23, 2017.
D: PRESENTATIONS: John Theisen made a presentation highlighting their
business operations at Orion Industries.
E: BOARD ACTION ITEMS: None
I
F: BOARD DISCUSSION ITEMS:
1. Ms. Gaub reviewed the draft for Request for Proposal of the Market Analysis
and Rate Study for the Auburn Municipal Airport. This will be published on
September 27, 2017.
2. Ms. Gaub updated the status of Facility Condition Assessment. The City has
received eight (8) proposals and will start the selection process Mid-October.
3. Ms. Gaub discussed the current status of the Jet A Fuel. She advised the
members she is currently working on the agreement and will have additional
information at the next meeting.
4. Mr. Snyder reported on the Wayfinding Signage for the Airport.
5. Mr. Haugan presented an update on the Wi-Fi status for Airport and
surrounding areas. First area to be brought online is the Airport Office and then
branch out along the eastside of the Airport. Discussion continued on the cost
and the possibility of implementation of a technology fee to cover the cost of
providing this service.
6. Ms. Guab and Mr. Snyder presented and discussed with the Board the
Airport's Capital Improvement Plan for FY2018-2022. The City has received a
response from the FAA outlining the projects and year of implementation.
7. The Airport tracking matrix was reviewed along with the 2017 Strategic
Business Plan Priority actions items.
G: BOARD GUIDENCE AND INFORMATION ITEMS:
1. AIRPORT MANAGER'S REPORT: Mr. Garcia reviewed the report which
included airport revenues to-date and compared 2017 to 2016 year-to-year
variations. Additionally, the occupancy report and current fuel operations were
reviewed and discussed.
There being no other business the meeting was adjourned.
ADJOURNMENT OF MEETING — 9:30 AM
RespectFully submitted,
Aviation Management Group, LLC
253-333-6821
On behalf of the City of Auburn
2
Chapter 2.33
MUNICIPAL AIRPORT ADVISORY BOARD'-
Sections:
2.33.010 Creation.
2.33.020 Appointment—Terms.
2.33.030 Jurisdiction.
2.33.040 Meetings of municipal airport advisory board.
2.33.010 Creation.
There is created a board, which shall be known as the Auburn municipal airport advisory board,
which shall consist of five members, who shall serve without remuneration. The members shall
be appointed by the mayor and confirmed by the city council. (Ord. 6649 § 2, 2017; Ord. 6572
§ 1, 2015; Ord. 5924 § 1, 2005; Ord. 2820 § 1, 1974.)
2.33.020 Appointment— Terms.
Annually, or more often as warranted, the members of the board shall elect a chairman and
secretary whose duties shall be the duties indicated by such designation. The term of office for
the board members shall be set up to five years from the date of appointment. All appointees
will serve until successors are appointed and qualified. If the board considers an issue that
relates to a board member's business interest at the airport, the board member shall disclose
the fact and nature of the business interest prior to the taking of any vote bearing upon said
interest. (Ord. 6649 § 3, 2017; Ord. 6572 § 1, 2015; Ord. 5924 § 1, 2005; Ord. 5879 § 1, 2004;
Ord. 5803 § 3, 2003; Ord. 2820 § 2, 1974.)
2.33.030 Jurisdiction.
The board when organized shall have jurisdiction to advise the city council and/or its
committees regarding the following incidents involving the operation of the Auburn Municipal
Airport:
A. Regarding construction, enlargement, improvement, maintenance, equipment and operation
of the Auburn Municipal Airport facilities;
B. Regarding adoption and amendment of all need for rules and regulations for the government
and use of the Auburn Municipal Airport facilities;
1
C. Regarding leasing or assignment to private parties, municipal or state governments or the
national government, or departments of any of the same, for the operation or use of any space,
area, improvements or equipment of the Auburn Municipal Airport;
D. Regarding the determination of charges or rentals for the use of any properties owned or
under the control of the Auburn Municipal Airport and regarding the charges for any services or
accommodations and the terms and conditions under which such parties may be using it;
E. Regarding the securing and enforcement of liens as provided by law for liens and
enforcements thereof; regarding the repairs of or improvements or storage or care of any
personal property to enforce the payment of any such charges;
F. Regarding the exercise of all powers necessarily incidental to the exercising of the general
and public powers granted in this chapter; and also regarding the exercise of all powers granted
to the city by the laws of the state regarding the operation of municipal airports;
G. Repea/ed by Ord. 5924.
H. Promote and foster the development of the Auburn Municipal AirpoR for the benefit of the
citizens of the city;
I. Develop comprehensive and long-range plans for airport development and financing;
J. Maintain liaison with other governmental bodies regarding municipal airport operations and
financing. (Ord. 6572 § 1, 2015; Ord. 5924 § 1, 2005; Ord. 2820 § 3, 1974.)
2.33.040 Meetings of municipal airport advisory board.
The board shall meet at least one time per quarter or as needed to perform the duties of the
board and to fulfill the role of being an advisory body to the city council. (Ord. 6572 § 1, 2015;
Ord. 5924 § 1, 2005; Ord. 2820 § 4, 1974.)
1 For airport regulations, see Ch. 12.56 ACC.
2
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I n honor of
Commander Francis " Dick" Scobee
Space Shuttle Challenger 1986
AIRPORT ADVISORY BOARD - TRACKING MATRIX
LEAD PROUECT �GURRENT STATUS. - WHATSNEXT , START' ESfi. €$T. COST
'DESCRIPTION � DATE COMPL. '
! DATE '
- � � • �� - -
City Airport Beam , Beam repiecementis complete: Re-painting of'the 16 existin�', ProJect close out and Ciry Council acceptance of fhe work as b1%2017' 08/20p 7 $275;fl0U
Replacement � beams;is+complete: Repairs to loose:ceiling 6aards�in various complste on=8/2U201�7. i
P[o'ect ; han erstis corh 1ete. �
City Strategic Board reviewed and discussed 2017 only priority 'matrix Board to continue to review and discuss 2017 only action items. On- On- Action costs will
BusinessPlan action items at March-l5, 2017, April 19; 2017, May 17, 2017, going going be identified for
June21, 2017, and July 19, 2017 meetings: each action at
time of Board
effort
City AirporE City Council passed 2017-2018 Biennial Budget and 2017- Finance Director Coleman provided Ciry Council an update on the On- On- N/A
Enterprise 2022 Capital Improvement Program 2"d Quarter 2017 Financials on August 14, 2017; staff provided going going
Fund air ort7elated information to the Board from this u date.
City/CW Runway Federal environmental review effort complete: FAA issued a , Federal grant closeout underway. FAA iscurrently reviewing.the 03/2015 07/2017 $248;308
Enhancement Finding of No significant Impact and Recor.d of Decision closeoufdocuments. (90/5/5)
Project — (FONSI/ROD) on January 20; 2097 and the public
Environmentaf informationaf review period ended on February 6, 2017
Review
City/CW Runway Scoping forconsultant design work underway. Working with Federal grant obligation is complete with FAA. Working on the O6/2017 06/2018 $333,333
Enhancement FAA on their grant process. Submitted grant application on consultant design agreement so design work may 6egin thisfall. (90/5/5)
Project — May 12, 2017 for5% State funding match. FAA.has indicated Waiting to hear on the State Grant.
Design that it may require that property acquisition occurs with
ro'ect construction:
City/CW Runway Scheduled to begin this phase in 2018 following the Design.phase approval and applying for and obligating State:and 06/2018 06/2019 $1,833,333
Enhancement completion of the Design Phase. Federal Grant funding. (90/5/5)
Project —
Construction
City Facility Consultant Selection is in process with an RFP to be Consuttant Interviews are in process to finalize selection. 07/2017 12/2017 $50,000
Condition published in Mid-August.
Assessment
City On-going Continue to pursue right-of-first refusals on ALP identified Work with Economic Development staff on targeted marketing On- On- TBD
Business acquisition parcels efforts going going
Develo ment
WSDOT/ AGIS Study Project work completed in December 2016. Report is complete and we have requested it from WSDOT/FAA. 08/2015 10/2017 FAANVSDOT
PSRC/FAA 100%
10/13I2017
1
AIRPOR'1' ADVISORY BOARD — TRACKING MATRIX
� . o
i AAB`Priority ' KRA: Goal Key Result Area/Goals Lead Narrative pescription � Start Gompletiom '
! Ranking Reference ' # (No6in Pnonty qrder) Date2 Date
i a
1 1 5 Develop and implement a Jet-A- Community Based on infe�est from the Board and other interested parties; the 1�� 4�^Quarter
Fuel temporary pilot program Development�& currently adopted Capital Facilities'Plan had proposed'lhe Quarter 2017
Public:Works permanent installation of Jet-A=Fuel fue6service. However, because 2017
Director/City of 1) uncertain market need and,response to.watrant investment;
Engineer and 2) higher than.anticipated costs; permanent installation cannot
be achieved in the,near-term. Funding for the temporary pilot
program has been included in the proposed 2017-2022 CityCapital
Faci�ities Plan. On September 11, 2017 City Council concurred with
the Private Partnership Option and staff are working on the Draft
O eratin A reement.
1 2 6 Annual Board Work Plan Airport Advisory P�epare for each calendar year a focused work plan for the Board Annually Annually
Board to utilize in agenda setting; coordination with City staff and
development of policy and'fiduciary recommendations to City
Council
1 —Shouldrbe 2 3 Long-Term Rate:Study Airport Rates charged to tenants and users of the airport are the primary 2nd 4�h Quarter
part.of:market Management funding source for the airport, excluding grants for capital Quarter 2017
study effort development. To assure that the Airport Enterprise Fund remains 2017
self-sustaining into the future, currenYand future rate structures
musl be evaluated'balancing�market competitiVeness wiih short-
term and long=term airport:operation needs
City staff is reviewing RF.P response for discussion at Board's
10/18/:17 meetin :
1 3 1 Competitive Market Assessment Community Engage with a qualified professional with experience in.airport 2� 4'°quarter
Study Development& market analysis to assess the Airport's current antl future sub- quarter 2017
Public Works regional and regional market positions and identify strategies for 2017
Di[ector maintaining and enhancing these positions
City staff is reviewing RFP response for discussion at Board's
10718/17 meetin .
1 3 2 Recommendations -City's 10- Communitq Wo�king with the Board and City Administration, evaluate and On- On-going
Year Economic Development Development& implementrecommendations of the City's 10-Year Economic going
Strategic Plan Public Works Deyelopment StrategicPlan
Director
� KRA 1 =.Airport Capital ImprovemenfP,rogram; KRA-2=AirpoR Operations; KRA,3= EconomicDevelopment
z Please�note that actions4hatstaA in`201!7and extend into 2018-are listed.
10/13/2017 2
AIRPORT ADVISORY BOARD - TRACKING' MATRIX
� . .
AAB P�iority KRA Goal# Key'Result ArealGoals Lead Na�rative�UescHption Start Gompletion
RanRing Reference' (Nonin Prioriry-0rder)� Date^ Date.
7 3 5 Cunent Development Sites Community MarkeYand lease the two on-airport development sites approved in 1� 4"�quarter
Marketing Development& the approved Airport.Master Plan to prospective tenants and quarter 2017
Public Works developers5 2017
DirectodCity Real
Estate
AnalysUAirport
Mana ement
1 3 6 Airport Growth Areas Community Pursue opportunities for physical growth of the Airport consistent 1� 4�"quarter
Deveiopment& with the approved Airport Master Plan including buY not limited to quarter 2017
Public Works acquisition of first rights of refusal on potential future acquisition 2017
DirectodCity Real propertiesfi
Estate Anal sU
2 2 1 Airport VisioNMissioNValues Airport Advisory Develop Airport specific visionstatement, mission statement and 1�' July 19,
Board values quarter 2017
2017
2 2 2 Annuaf TenanfSucvey Airport Prepare, transmit and analyze with the�Board an.annual tenant Annually Annually
Management survey. The questions will be developed in consultation with the July 19,
Board and tenant feedback will be•shared with the Board for 2017
potential immediate action, if appropriate or incorporation into the
Strate ic Business Plan
2 2 8 Long-Term Airport Management Communiry Evaluate with Board, City Council, City Administration and 1� 4"'Quarter
strategy Development& appropriate stakeholders a long-term airport management strategy quarter 2017
Public Works Anticipate beginning Board Discussion on this soon. 2017
Director
3 KRA 1 =�Airport Capital Improvement Program;KRA-2=AirpoA Operadons;KR,4-3= Economic Development
°Please note that actions that start in 2017 and eMend into 2018 are listed.
5 Please note that the timeframes shown for this Goal are aspiratlonal.The ability to achieve them in the timeframes stated are influenced by market factors beyond the City's direct control.As such; this Goal may not
be achieved in the specified Gmeframe,however,the City will pursue all reasonatile and appropriate acGons4o do so.
6 Please note that thefimeframes shown for this Goal are aspirational.The ability4o achieve them in the timeframes•stated are influenced by market factors beyond the City's direct coMrol:As such, this Goal may not
be achieved in the specified timeframe,however,the City will pursue all reasonatiie and appropriate actions to do so:
10l13I2017 3
AIRPORT ADUISORY BOARD - TRACKING MATRIX
� e e
AAB R�iority ' KRA Goa Key Result;ArealGoals Lead , ;Narrative(Uescription Start ` Completion
�Rankin Referenee f# (NotinPnonryOrder) , ; _ Uate ' tUate
_._.
2 2 9 Airport Marketing�Plan Community Prepare a comprehensive marketing plan�thaY,will act as:a 3b 2n° Quarter
Deveiopment& communication and implementation`tool that carnbe..used to CQuarter 2018
Public Works achieve the goals established:forthe Airport.The Plamwill utilize 2017
Director the Five Ps (Product, Price, Placement, Promotion; and People)
that focus on the oints of view.of the Air ort's tar et audiences
3 1 6 Wildlffe Hazard Management Plan Community Per the 2015 Wiidlife Hazard ManagementPlan, obtain a scope of 2"� 4�^Quarter
Implementation Development& work and budget, modify Capital Facilities Plan, obtain.required Quarter 20]8
Public Works permits and approvals and conducl recommended tree removal 2017
DirectodCity activities. Century West is currently reviewing the Plan:-and will
Engineer prepare a technical memorandum to City staff'recommending key
nexfiste s.
3 2 5 Board Composition Review Airport Advisory Conduct a review of the current composition and:focuses of the Annually Annually
Board Airport Advisory Board to determine potential for recommended
code changes. Areas of interest could include but are notlimitedlo
current number of authorized board members and specific Board
focuses
Purposety left 1 1 Annual Capital Improvement Airport Advisory The City is required by the-Federal Aviation:Administtation (FAA) Annually Annually
blank—being Program Review Board and�the Washington State Department of Transportation-Aviation 9/20I2017
done,or to be DiVision (WSDOT-Aviation)to annually submit an updated Capital
done Improyement P�ogram (CIP).The CIP forms the basis forpotentiaf
state and federal funding for airport capital improvements,In
coortlination with City staff; the Board will annually review and
advise on the required update to the Capital ImprovemeM Program
required prior to its submittal. Reviewed with the Board at its
09/20/17 re ular meetin .
Purposety left 2 4 Updated Airport Documents and Airport Conducf an update of all airport related documents and forms to 1� 3'd(Quarter
blank—being Forms Management ensure that they are�legally compliant, easy to use and are Quarter 2017
done or to be available for fill in and download on all appropriate websites 2017 Complete
done
Purposety left 2 18 Unmanned Aerial Vehicle (UAV) Innovation & Investigate�the potential establishment of a UAY training area at the 4�n 2^aquarter 2018
blank—being Training Area Technology Airport for useiby City staff for required UAV flight training subject quarter
done or to be DepartmenU Airport to FAA approval 2017
done Mana ement
10713/201:7
4
AIRPORT ADVISORY BOARD - TRACKING.MATRIX
� e e
AAB Piiority KRA Goa Key Result Area/Goals Lead Narrative Description Start Completion
Rankin Rafe[ence L# (Notin;PriairyOrder) Date Date
Purposely left 2 12 Airport Wa�nding Signage Community Design,fatiFication and installation of new and additional ai�port 2"� 3b quarte[
blank—being Development& way-finding•signs on key City transportatio�corridors. City staff is quarter 2017
done or to be Public Works currently working�on designs for additibnal wa�nding signs and a� 2017
done Director upda;ed sign on E Street with installation anticipated before the end
of 2017.
Purposelyleft 2 15 Annual Lease Rates Survey$ Real Property— Conduct comparison survey and valuation analysis:for rates for Annually Annually
blank—being Analysis Mayor's Open T and Closed Hangars, Tie=Downs 8/23/2017
done or to be Office/Airport
done Mana ement
Purposely left 2 16 Airport Municipal B�oadband Innovation & Extend Cit�s Municipal Broaiiband service to the Airport. Currently, 3'd 4�^quarter
blank—being Service Technology the Citys high speed fiber optic.network has been e�ctended to the quarter 2017
done or to be Airport. Building off of this network, wireless broad band services 2017
done will be installed at the Airport foruse by tenants, guests and visitors
to provide a valuable user experience. City staff:is currently working
with IT Departmentstaff on extension of WiFi and MiFi to:the airport
officeand han ars.
10/13/2017 5
Monthly Report for Sept. 2017
Year to Date Totals through September 2017
2016 2017 %ofChanse
Income 5637,221 $672,529 +5.5%
Fuel Gallons Sold 68,990 74,529 +7.4%
Occupancy
50% Tie Downs
100�o Closed
100% Twin Hangars
834'o Open T- Hangars
943'o Storage Units
Wait List -24 on the list-all waiting for Closed Hangars
3rd Quarter Fuel flowage fee to City$15,900:13 (2017 YTD$33,664.68)
NOTE:
All numb"ers are prepared by AMG without review or audit by City of Auburn Finance